HomeMy WebLinkAbout1998-08-19 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENQA
MEETING ITEM #
DATE 08/1919$ � , 6� •
PREPARED BY: Administration Ryan Schroeder
ORIGINATItJG DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST
Authorize mediation process with Woodbury and Washington County.
SUPPORTING DOCUMENTS
� MEMO/�ETTER:
❑ RESOLUTtON:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER:
ADMiNISTRATORS COMMENTS
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� � City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Memo to: Mayor and City Council
From: Ryan R. Schroeder
Subj.: Mediation with Woodbury
Date: August 13, 1998
On April 18, 1998 Council held a workshop during which a proposal from
Washington County to facilitate a mediation was discussed. At issue was the
construction of the Hinton/Tower roadway connection by Washington County
and how that related to disagreements between the two cities over storm water
issues. As a result on the various items of discussion between Cottage Grove
and its neighbor the County proposed a mediated process. After Council
discussion the consensus was that the County proposal was worth pursuing.
The County is attempting to facilitate a process bringing Cottage Grove and
Woodbury to the negotiating table in order to forward the construction of their
road project. Apparentty the funding is in jeopardy if timely completion does
not occur.
The County Board authorized participation in this process at their meeting of
August 11. It was expected that the Woodbury Council would do likewise at
their meeting of August 12 (the action has not yet been confirmed). Hence, the
authorization is scheduled for your approval at your August 19 meeting. As
noted in the attachments there is not expected to be a cost levied by the state
to the mediation participants.
03 Z3
W/aSHINGTON COUNTY
REQUE5T FQR BOAR� ACTIQN
TIMEfiEQUiREb 5 min Aucust 11, 1998 _ AGENDAITEM N0.
BOARD MEETING OATE
ORIGINATING DEPARTMHNT/$EPVIGE BOAFip ACTION REQUIRED �
Public worka Approve requesC for mediation fxom Minnesota Office o£
Dispute Resolution far the Hinton Avenue Extens�ion Project
REnUESTOR'SSIQNA7URE/dATE � (CSAH 13) Sil WOOdbuzy and COttag@ Gxove.
REVIEWED BY/DATE
� �
BACKGROUND/J USTIF{CATION
As previously diacuesed, the 8inton Avenue Extension Project has been atalled becauae
agreemeat canr.ot be reached between Woqdbury attd Cottage Grove regarding thia project.
'?'� 21 federai monxea have been identified for this project. We contacted Mr. Roger
williams Erom the Min�eaota office of Aiepute Resolution. Ae has agreed to worx with ue
�o mediate ar.d 'nelp reach a resolution.
Washingtoa County will be part of the process. Mr. Williams has indicated Chat he does
not anticipate any costa for this mediation. woodbury, Cottage Grove and Waahington
Co�,u�ty are aaked to execute the reguest £or mediation docum�nt.
PREVIOUS AGTION ON REffUEST/OTHER PARTIES ADVISED
Februery, 1998 pxoject discuseian/woodhury and Cottage Grove Administrators
DATE/TIME RECEIVED 8Y COUNTY ATTORNEY REVIEW/�ATE
COUNTY A�MINISTRATQR PINANCIAL IMPUGATIONS: 5 0
SERVICE: 09JECT:
CDUNTY AOMINI5TRATORIDATE ADMWISTRqTIVE REGOMMENDATION BUDGETED
`� APPROVAL
❑ DENtq� ��5 no
FUNDING
� NO RECOMMENOATION ��,'. oTNEq
COMMENTS COMMENTS
� mynoimwpVtlCW100
?OTAL P.a3
RDG-a6-1998 14�21 WRSH CTY PUBLIC �ORKS 61243g4350 P.a2iO3
MII�i'�tESOTA OFFICE OF DISPUTE RESOLUTION
.., i 1� ► :��t
Case Tto.
I request that a mediator be �ssigned to assist in resolving the following issues:
The Hinton Ave.-Radio Brive (CSAH 13) Extension project is eliqible for federal
funding. Wdshingtan County must have approvdl of the Cities of Cottaqe �rove and
Woodbury to proceed. T he thr gover entities must agree to terms and
conditions on plan design, pro�eCt sChedule, and cost sharing for the project.
At present, other issues besides the hi hwa im rovement have not been res 1 d
��+��� e citle5. ese tssues p us agreement on the road is being requested for
I understand that mediauon is votuntary. Mediation dces not waive my right to otl�er administsAdve or legal
remedies.
Exeept as provided in ihe Open Mezting Law (MS Sec. 471:705), T understand that mediation sessions are
confidentiaL Thereforc, T agrce not to rcqocst that the mediatar appear at any future pxoceedings.
I agree to attempt to resotve our differences in a mutuolty satisfactory way.
I agree to shaze mediation costs, if any, w�th other parties according to a murualty acceptable formula.
City of Woodbury
Name
Title/Organiaation
Signature Date
8301 Va17ey Creek Road
Address
Woodbury, MN 55125
Ciry/StatelZip
(&51) 714-3500 6(_S1) 714-3501
Phonc Fa�c
Please Print
Name
City of Cottage Grove
TitlelOrganization
Signature Date
7516 80th Street 5outh
Address
Cottag2 6rove, MN 550I6
CitylScatc/Zip
651 452-2822 (651) 458-2897
Phonc Fax
Ple�se review instructions oq the other side before completing this form
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4/97
Cou�ty of Washington
t�i�
TitIdOrganizaiion
Signnture b
11660 Myeron Road North
Address
Stillwater, MN 55082
City/Statc/Zip
6L51 ) 430-43D0 ( 651) 430-4350
Phone Fax
Please Print
i. �R�
TitlelOrganization
$ignature
Datc
Address
City/StateJZip
Pho a V "" ~ " s F�ax�
�QuESx �o� MEnraTTOx
Fill out the information that pertains to you and sign the form.
2. Send the form to the other pazty for them to complete and sign or submit it directly to the
O�ce of Dispute Resoluuon. The Office wilI contact the other pazry ta detetmine their
willingness to participate in mediation.
3. LJpon receipt of ihe signed form, the Office will contact atl parties to discuss the issues in
dispute and schedule the mediation session at a mutually agreeable time and locaiian.
4. For additional information, contact Roger Wiliiams a4 6I2•296-2633,
MN Office ofl�ispute Resolution
340 Centennial Building
Sc. Paul, MN SSISS