The URL can be used to link to this page

Home My WebLink About1998-08-19 PACKET 04.Q.REQUEST OF CITY COUNCIL ACTIOfV COUNCIL AGENDA MEETItVG ITE� DATE 08/19/98 PREPARED BY: Administration Ryan Schroeder OF2IGINA7ING D��'AF�T"tVI�NT STAF� AU7H01� .�<.�.��<.�.�.w>�.��>��>��<��.«.<.�.�..� COUNCIL ACTION REQUEST: Receive 1999 South Washington County Telecommunications Commission Budget. BUDGET IMPLICATION: $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE SUPPORTING DOCUMENTS � MEMO/LETTER: Letter from Thomas D. Creighton ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMEfVDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Budget ADMINISTRATORS GOfUIMENTS � �� City Administrator Da� ...��,�x,�.<�.�.��.��,��.«�.�.�<«�>��.<��.�� COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER SOUTH WASHINGTON COUNTY TELECOMMUNICATIONS C�� M AFTON • COTTAGE GROVE • DENAAARK • GRF.Y CLOUD � NEWPORT • 51�: PAUL PA �. � � ,��, August 4, 1998 Mr. Ryan Schroeder Administrator City of Cottage Grov� 7516 80th Street South Cottage Grove, h'iN SSC16 Y �',� � Dear Mr. oeder: In accordance with the South Washington County Telecommun- ications Commission Joint and Cooperative Agreement £or the administration of a cable television franchise, please find enclosed the proposed 1999 budget of the South Washington County Telecommunications Commission. The city does not have to affirmatively approve the budget of the Commission, but should review it for questions or concerns. If no action is taken by the city by December 1, 1998, the budget will be deemed approved by the city. Enclosed is a line-item by line-item rationale of the Commission budget. Please refer to this document, if there are any questions. The Commission staff is ready to answer any questions or concerns you may have about the budget which may not be answered by the written explanation enclosed. Please contact the Commission office if you have any questions. Thank yot� for your cooperation. Sincerely, �� homas D. Creighton Cable Administrator TDC/fh Enc. 445 BROADWAY AVENUE • ST. PAUL PARK, MINNESOTA 55071 •(612) 458-9241 • Fru (612) 459-6520 1999 TELECOMMUNICATIONS BUDGET Proposed 6/98 FUNDS AVAILABLE ACCOUNT NO. 1000 ESTIMATED ACTUALS 1998 1998 PROPOSED 1999 CASH BALANCE AS OF JAN l $ 00 $ 00 $ 00 REVENUES 6010 Franchise Fees 312,000 (356,000) 356,000 8010 Interest 15,000 ( 19,000} 19,000 TOTAL FUNDS AVAILABLE 327,000 (375,000) 375,000 7220 7221 I222 7223 'I224 7225 7226 7230 7240 7250 7256 7260 7270 7280 7310 7315 EXPENSES Assistant Administrator Cablecasters Production Assistant Government Coordinator Municipal Producer Outside Technical Assistance Outside Producers PERA FICA Health Insurance Auto Mileage Public Officials Bond Ins. E.O. & Liability Insurance Workers' Comp. Insurance Accounting/Auditing Administrative Fees 31,415 8,000 19,055 33,475 21,115 4,000 4,200 5,442 8,649 8,823 2,500 185 5,701 504 4,000 20,850 (32,300) ( 6,325) (20,000) (34,775) (19,000) (2,000) {00) (5,495) (8,879) (9,830) (2,500) (185) (5,805) (504) (4,500) (20,850) 33,9i5 8,000 21,000 36,515 21,000 4,000 4,000 5,824 9,212 10,000 3,000 200 6,000 550 5,000 21,475 1999 PROPOSED TELECOMMUNICATZONS BUDGET PAGE 2 ACCOUNT NO. EXPENSES, continue 7320 Legal Fees 7326 Professional Services 7330 Video Production Supplies 7410 Telephone/Long Distance 7415 Security System 7420 Postage 7430 Legal Notices 7510 Rent 7520 Office Supplies 7521 Cafeteria Supplies 7522 Music Lease 7530 Photocopy _ 7535 Printing 7540 Repairs & Maintenance 7550 Membership/Dues/Subscription 7570 Seminars/Conferences 7571 Staff Development 7560 Misc. Expense 7583 Information Technology 7587 Commission Meetings 7585 Unallocated Contingency 2100 Furniture/Fixtures/Equipment ESTIMATED ACTUALS 1998 1998 10,000 (10,000) 17,000 (15,000) 3,500 (3,000) 2,500 (2,500) 900 (882) 1,600 (1,875) 00 (00) 10,600 (11,484) 1,500 (1,800) 200 (250) 600 (550) 1,000 (900) 1,000 (600) 4,000 (2,000) 1,500 (2,200) 6,000 (15,000) 4,500 (4,000) 300 (500) 5,000 (1,000) 1,000 (800) 37,886 (1,500) 38;500 (38,500) $327,000 $287,289 1999 12,000 4,000 4,500 2,500 900 2,000 �� 12,200 2,000 250 600 1,000 1,000 4,000 2,500 15,000 4,500 800 5,000 1,000 71,059 38,500 $375,000 1999 TELECOMMUNICATIONS COMMISSION BUDGET Proposed 6-98 �• •�i.� FUNDS AVAILABLE ACCOUNT NO. �� CASH BALANCE AS OF JAN 1 i ••: �� 1999 �� NOTE: The commission has in past years carried-over monies as a budgeted itern for the capital upgrade of the video equipment located in the city halls of the member cities. The accounting system of the commission accumulates franchise fees which are unexpended from year to year in the 4M reserve fund of the commission. This budget takes the carry-over out of the operating budget. Any expenditures which the commission makes in the upgrade of city hall equipment will be handled on a case-by-case basis and taken out of the 4M reserve fund, reported in the Capital Access Upgrade Fund number 6110. This fund is accounted for on the quarterly balance sheet of the commission. REVENUES 6010 Franchise Fees 312,000 356,000 NOTE: Although an increase in franchise fees has been experienced in each of the past years, the 1999 franchise fees are calculated by multiplying the last quarterly payment by four. Increased subscribers will increase franchise fees, however, a conservative estimate is used here. :� � Interest 15,000 19,000 TOTAL FUNDS AVAILABLE EXPENSES 7220 Assistant Administrator 327,000 31,415 375,000 33,915 NOTE: The 1999 budget includes an estimated 5$ salary increase from the salaries all individuals were receiving at the end of 1998. The budgeted amount for 1998 does not reflect actuals. 7221 Cablecasters 8,000 8,000 NOTE: The 1999 reflects actual experience in 1998. 1999 PROPOSED TELECOMMiJNICATIONS COMMISSION BUDGET RATIONALE PAGE 2 7222 Production Assistant 19,055 21,000 NOTE: See note for 7220. 7223 Government Coordinator 33,475 36,515 NOTE: See note for 7220. 7224 Municipal Producer 21,115 21,000 NOTE: This position was filled with an entry level individual. 7225 Outside Technical Assistance 4,000 4,000 NOTE: This has been maintained since we anticipate the hiring of a technical assistance consultant for ongoing city hall upgrade. 7226 Outside Producers 4,200 4,000 NOTE: This 'position was reinstated in 1996 and is maintained to handle any increasing production demands of the cities, without the necessity of hiring another full-time or part-time producer. 7230 PERA 5,442 5,824 NOTE: The PERA calculation is actual, based on budgeted salaries subject to PERA payments. 7240 FICA 8,649 9,212 NOTE: The FICA calculation is actual, based on budgeted salaries subject to FICA payments. 7250 Health Insurance 8,823 10,000 NOTE: Actual 7256 NOTE: Actual 7260 Auto Mileage Public Officials Bond Ins 2,500 185 3,000 200 NOTE: Estimate 1999 PROPOSED TELECOMMUNICATIONS COMMISSION BUDGET RATIONALE PAGE 3 7270 E.O. & Liability Insurance NOTE: Estimate 7280 Workers' Comp. Insurance NOTE: Estimate 5,701 504 6,000 550 7310 Accounting/Auditing 4,000 5,000 NOTE: Actual estimated increase 7315 Administrative Fees 20,850 21,415 NOTE: Estimate 3$ increase consistent with past years 7320 Legal Fees 10,000 12,000 NOTE: Increased estimating renewal negotiations 7326 Professional Services 17,000 4,000 NOTE: This item has been decreased to reflect the conclusion of the Needs Assessment. 7330 Video Production Supplies 3,500 4,500 NOTE: Increased based on additional tapes for cities. 7410 NOTE: Actual 7415 NOTE: Actual 7420 Telephone/Long Distance Security System Postage 2,500 :�• 1,600 2,500 •t� 2,000 NOTE: Reflects an estimated increase in postage costs. 7430 Legal Notices 00 00 NOTE: This account is not budgeted, but remains in case legal notices are required. 1999 PROPOSED TELECOMMUNICATIONS COMMISSION BUDGET RATIONALE PAGE 4 7510 Rent 10,600 12,200 NOTE: Increased rent and addition of storage room at $50 per month. 7520 Office Supplies 1,500 2,000 NOTE: Actual 7521 Cafeteria Supplies 200 250 NOTE: Actual 7522 Music Lease 600 600 NOTE: Actual 7530 Photocopy 1,000 1,000 NOTE: Actual 7535 Printing 1,000 1,000 NOTE: Actual ?540 Repairs & Maintenance 4,000 4,000 NOTE: Actual 7550 Membership/Dues/Subscription 1,500 2,500 NOTE: Actual estimated increases, including tape submission to contests 7570 Seminars/Conferences 6,000 15,000 NOTE: Reflects additional attendance by city representatives 7571 Staff development 4,500 4,500 NOTE: Actual 7580 Misc. Expense 300 800 NOTE: Estimated increases in miscellaneous expenses 1999 PROPOSED TELECOMMUNZCATIONS COMMISSZON BUDGET RATIONALE PAGE 5 7583 Information Technology 5,000 5,000 NOTE: This account was added for the provision of Znternet Access and training for the Commission office. 7587 NOTE: Actual 7585 Commission Meetings Unallocated contingency 1,000 37,886 1,000 71,059 NOTE: Previous excess franchise fee revenue had previously been placed in the now-closed capital access upgrade fund. With the elimination of that fund from the operating budget of the commission, such funds are now bndgeted in the unallocated contingency so that unanticipated expenditures in 1999 will not have to be taken from other line items and better accounted for in a separate line item. Additionally, funds remaining in this account at the end of the year are accumulated in the Commission 4M Fund from which, among other things, equipment is purchased pursuant to the 5 year equipment replacement plan. 2100 Furniture/Fixtures/Equipment 38,500 38,500 NOTE: Reflects government access video/audio as approved by the commission with the 5 year equipment replacement plan. TOTAL $327,000 $375,000