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Home My WebLink About1998-08-19 PACKET 05.A.REQUEST OF CITY COUNCIL ACTION CdUNCIL AGENDA MEETING ITEM # DATE 8/19/98 �• Pt - PREPARED BY Public VVorks Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR <.,.<,<«w�„t.>��,�.�..<.�.k�.><.�«�< COUNCIL ACTION REQUEST: Response to Irv Kopren's open forum questions. BUDGET IMPLICATION: $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION: ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY a SUPPORTING DOCUMENTS: �. $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � MEMO/LETTER: Memo from Ron Eriksen dated 7/21/98 ❑ RESOI.UTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMNIENTS: � --�— ----- _ Gity Administrator APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � -! ��? Sl Date t fe t� k * h �0 6 * * * N W z b * 9 k # # # k 'A' < 'x rt� * * * * k b i * 4 i * < 4 4 x < * * * * ? < COUNGIL ACTIQhJ TAKEN: ❑ APPROVED ❑ oE�viFa ❑ a�rr�� •-� � To: Les Burshten, Director of Public Works From: Ron Eriksen, Streets Foreman Date: July 21, 1998 Re: Irv Kopren, Open Forum At a recent councii meeting, Mr. Kopren addressed the council and requested a response to the following questions: 1) When are lslay Avenue and Miller Road scheduled for maintenance? There are two basic types of road maintenance: short term (patching or overiay) and long term (miil and overlay or reconstruction). Short-term repairs are scheduled in the spring and early summer of each year. This work is performed by the city's street department. Work is prioritized first by seaicoat area and second by the areas that pose the greatest liability to the city and/or benefit the largest number of people. Therefore, all else being equal, high volume streets are repaired before low volume streets. We are currently running four to five weeks behind schedule due to the May 30 storm and subsequent debris cleanup. The department does, however, respond to emergency repairs as quickly as possibie and we do e�courage residents to cali with any repairs that require immediate attention. 2) How are snowplow routes established? It appears1/2 inch snows get immediate service and largersnowstorms take one to two days. Let me begin by saying that in the 17 years i have been with the city, no street has gone two days without being plowed. Typically, the crews stay until all streets have been plowed. I can recail a couple of instances whereby a cul-de-sac was missed and had to be plowed the following morning. Routes are assigned by matching a driver with a given piece of equipment and the amount of lane miles that can be cleared of four to six inches of snow in approximately eight hours. Routes are adjusted yearly to account for new developments or advances in equipment or methods. in most cases, at least one pass per street is completed by 9:30 a.m. The winter of 1997-1998 was a chailenge in the timing of the storms. Pubiic Works does not commence plowing operations untii one of two things happens: the majority of anticipated snow has failen or snow depth is making travel on unplowed roads impossible. What this means is if snow does not begin to fali until 7:00 a.m., Public Works may not begin plowing until 9:00 or 10:00 a.m. This is done to avoid having to piow every street twice. In the interim, we are sanding intersections and trying to maintain our arterial streets to a"bare ground" standard. Irv Kopren Memo Page 2 3) What is going on with storage of sand and gravel at Public Works? There currently is a mountain of materiafs that grows with each day. There are actually two separate operations going on at Public Works. One is the stripping of topsoil in building and road areas. These areas are being backfilied with sand or gravel, as appropriate. The stockpiled topsoil will then be used for berming and landscaping the site. The other stockpiles are tools of our trade. Sealcoat rock, class 5 gravel, sand, black dirt and street sweepings have and always will be stored at the Public Works facility. The largest stockpile is a recycled materiai that is an excess product removed from the 1998 pavement management area. The material does meet a class 5 spec and has a direct financial impact on a variety of city projects. This stockpiled material will be reused as is needed this year and next.