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HomeMy WebLinkAbout1998-09-02 PACKET 03.A.. ;.. i • `: -�. i � . . • : OPEN FORUM - 7:9 5 p.m. Open Forum provides persons an opportunity to inform the Cauncil of a problem or to request information related to City business that has not been scheduled for Council action and does not appear on the Agenda. Mayor Denzer encouraged persons to limit their remarks to three (3) minutes per issue. Present: Mayor John Denzer Council Member Jim Wolcott Council Member Sandy Shiely Council Member Rod Hale Council Member Cheryl Kohis Also present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Kim Lindquist, Community Development Director L iz Johnson, Finance Director Bob Long, City Attorney Jerry Bourdon, City Engineer Jim Kinsey, Acting Public Safety Director Les Bursnten, Public Works Director There being no one wishing to address the Council, Open Forum was closed. At 7:30 p.rn., the Co�ncii adjourned to the Regular meeting. CAL� TO ORDER The City Counci! of fhe City of Cottage Grove, Weshington County, fvlinnesota held a regular meeting on Wednesday, August 19, 1998, at the Cottage Grove City Hail, 7516 80th Street South. Mayor Denzer calied the meeting to order at 7:30 p.m. . . Present: Rnayor John denzer Council Member Jim Walccrft Council Member Sandy Shiely GounciV t�flember Rad Fiafe Counci! Member C;heryl �fohls Regular Meeting - August 19, 1998 Cottage Grove City Council Page 2 Slbsert: rtlone. Also present: Ryan Schroeder, City Administrator Caron Stransky, City Cierk Kim �indquist, Community Development Director Liz Johnson, Finance Director Bob Long, City Attorney Jerry Bourdon, City Engineer Jim Kinsey, Acting Pubiic Safety Director Les Burshten, Public Works Director Mayor Denzer presided over the meeting. ADOPTION OF AGENDA MOTIOhI BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE THE FINAL RGENDA. MOTION CARRIED. 5-0. PRESENTATIONS Recoc�nition of Cottaqe Grove Athletic Association 12A Giris' Fast Pitch Softball Team Council Member Shiely read aloud a proclamation recognizing the Cottage Grove Athletic Association 12A Girls' Fast Pitch Softball Team. Mayor Denzer presented individual certificates to each team member and their coach. Mayor Denzer thanked the team for their hard work. South Washinqton Countv Watershed District Presentation and Discussion Members of the South Washington Watershed District ("SWWD") gave a presentation to the Council. Jim Wessman distributed a handout describing the 1998/1999 SWWD pragrams and projects to the Councii. Mr. Wessman stated that this presentation will give ciarification to the Gouncil of what the SWWD is working on. Mr. Wessman asked haw often the Council would like the SWWD ta come back and visit the Council to share BWWD's ideas, thoughts, and plans. The Council determined 4hat they would like Co hear frnm the SWWD quarterfy. Mr. Wessmarr revi�wed the pragrams the SWWD is vvorking on -- Wafer Quality/Quantity ManiYaring; Public Information and Education, vuhich includes Regular Meeting - August 19, 1998 Cottage Grove Cify Council Page 3 newsletters, local newspaper arficles, lacal fairs, and workshops with local officials; Groundwater Monitorin� and Protertion, vvhich includes establishing a monitoring network using existing private and public wells, and coordinating with the Infiltration Study to establish background water quality; Erosion and Sediment Controi, which inciudes a reviewing process as part of Development Reviews; and Rules, which includes finalizing rules, including public hearing, deveBoping guidelines and standardized review process/check list, and reviewing development plans for consistency with SWWD rules and evaluating rules. Mr. Wessman stated that these are aii ongoing programs. Mr. Wessman reviewed the current projects of the SWWD with tne Council. Mr. Wessman stated the projects are: Central Draw Outlet Study, which includes the Infiltratio� Management Study - Phase I and Phase II, the Central Draw Overflow Study - Phase I, and the I-94 Ponding Timing Study; the Wetland Assessment and Management Plan, which includes a field inventory and evaluation of wetland functional values, and evaluating a�d adopting wetland management strategies; Public Education Learning Centers, which includes contacting interested schools and developing a concept pla�, and identifying fundi�g sources and an implementation approach; and Powers Lake Management Plan, which includes assessing the timing and extent of development impacts to the lake, field survey of resources in and around the iake, and developing management goals and alternatives for the lake. Brett Emmons of the SWWD reviewed the Central Draw Outlet Study with the Council. Mr. Emmons stated that the SWWD is in the process of updating cities on projects the Watershed District is working on. Mr. Errsmons reviewed the alternatives being investigated in the Central Draw Outiet Study. The Infiltration Management Study - Phase i, includes compiete installation of infiltrafion monitoring system; collecting infiltration field data; compieting a status report for Phase I; Infiitration Management Study - Phase II, including Infiltration Technical Advisory Committee on management optians, Infiltratian Local Advisory Committee an management options/issues, and developing a specific management program for infiltration in the watershed; Central Draw Overflow Study - Phase B, including analyzing all upstrearrr management options to minimize any overflows investigating costs of piping optians and potential for coordination with MGES, determining if a coordinated project with MCES is viable, if a pipe overflow is needed, and identifying short- term marragement needs far infiltratiorr - CD-P85 CD-P86 re4rafitting; and I-94 Ponding Timing 5tudy, including examining Iand use changes and timing, and de#ermine potentiai impacts and timing of ponding needs. Regular Meeting - August 19, 1998 Cottage Grove City Cauncil Page 4 Council Member Shiely asked Mr. Emmons if the Metropolitan Council intends to keep in gooci contact with the SWWD during this pracess. Mr. Emmons responded yes. Mr. Emmons stated that the I-94 Ponding Timing Study will examine land use changes and timing and determine potentiai and timing of ponding needs. Looking at a timing study to see if this is something that needs to be addressed now to prevent flooding, or can it be held off for a few years. Councii Member Shiely asked if management options were being analyzed for downstream communities. Mr. Emmons stated that there are some areas in Cottage Grove that could be incorporated into the study of different systems. The Council and members of the SWWD discussed several specific issues raised by the Council. Council Member Wolcott asked what the SWWD was looking at as far as funding. Mr. Wessman responded that the options of financing are laid out in the SWWD plan. However, the Board has not chosen a specific funding mechanism for the Central Draw project. Council Member Kohls asked Mr. Emmons to review the Sub-Watershed district and the Watershed district boundaries. Mr. Emmons reviewed a map with the Council and explained what portions of Cottage Grove were included in the Central Draw. Council Member Kohis confirmed that essentially three-quarters of Cottage Grove would be considered part of the Watershed. Mr. Emmons agreed. Council Member Kohls asked what is the number one goal of the SWWD. Mr. Wessman responded that water quantity and quality are the number one goals of the SWWD. Council Member Kohls stated that at a SWWD meeting she had attended previousiy a board member stated that the SWWD's number one goal was economics. Mr. Wessman stated that was not the case, and read the SWWD's mission out loud to the Council. Mr. Winston Riedesei, 8342 68th 5freet Soufh, asked f�r. Emmons ta quanfiify in CFS or percentages as of today, the water flaw at I-94 and CD-P85 and CD-P86. Mr. Emmons responded that I-94 during a large storm would be on 4he order of aver 100 CFS, then ponded in4o CD-P85 and then pumped in at a maximum of 95 CFS. Mr. Emmons stated that there is presently na surface discharge from the parrd. t�r. Richard King, 10855 Sau4h 68th Street, asked far clarificatian as to the direction of dreinage af the Central [7raw Overflaw Study. Mr. Emmons stated that the pert that has direct drainage to the river is the part araund the regianal Regular Meeting - August 19, 1998 Cattage Grove City Council Page 5 park and a little ta the north. IVIr. King stated that the economic impact of the Central Draw Overflow Study is in the pooresY part of the City and if the system is run through that area it would be assessed more than other parts of the City. Council Member Shiely stated that the Met Council is looking at several possible routes for the interceptor, and that one of them is near Old Cottage Grove along Kimbro. Council Member Kohls questioned the cost of the Central Draw Overflow Study, commenting that several years ago the estimate was $20 Million. Bob Schunicht responded that they are looking at a range of $10 Million. Mayor Denzer thanked the members of the SWWD for attending the Regular Councii Meeting. APPROVAI OF MINUTES The minutes of the June 24, 1998, Regular City Council meeting, the July 15, 1998, Regular City Council meeting, the July 30, 1998, Special City Council meeting, the July 31, 1998, Special City Council meeting, and the August 3, 1998, Special City Council meeting were accepted, as presented. CONSENT CALENDAR Council pulied items D Authorize the Mediation Process with Woodburv and Washington County, and J, Authorizinq the Request to the Minnesota De�artment of Transportation to Conduct a Safe Speed �imit Study on 70th Street Between Hinton Avenue and Highwav 61. Cauncii Member Shiely asked Staff if the mediation process was binding to the City. City Administrator Ryan Schroeder responded that this proceeding is not arbitration and is not binding ta the City. City Administrator Schroeder stated thaf the iwo cities have made the determination to allow a mediator to identify the differences in this issue. Council Member Kohls questianed Staff as to the need for a speed study on 70th Street between Hinton Avenue and Highway 61, and asked who determined the need for the speed study. City Administrator Schroeder stated that a citizen raised a concern regarding the speed in this area. City Administrator Schroeder described the speed study pracess to Cnuncii (Nember l4ahls. • : : ♦ � � .. , ; A ♦ 1 � • � . ♦,. l.' !��. Regular ftAeeting - August 99, 1998 Cottage Grove City Council Page 6 COMMISSION MEETING OF JULY 14, 1998, THE PUBLIC WORKS COMMlSSION MEETING OF JULY 13, 1998, AND THE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING OF JULY 13, 1998. B. APPROVE REGULAR STATUS APPOINTMENT OF BEN RATZLAFF TO THE POSITION OF GO�F COURSE SUPERINTENDENT EFFECTIVE AUGUST 19, 1998. C. ADOPT RESOLUT80N NO. 98-122, A RESOLUTION APPOINTING ELECTION JUDGES FOR THE SEPTEMBER 15, 1998, STATE PRIMARY ELECTION. D. APPROVE REQUEST FOR MEDIATION BY THE MINNESOTA OFFICE OF DISPUTE RESO�UTION FOR THE CITIES OF WOODBURY AND COTTAGE GROVE AND WASHINGTON COUNTY RELATING TO THE HINTON/TOWER ROADWAY CONNECTION. E. RECEIVE INFORMATION CONCERNING THE ABILITY AND AUTHORITY OF THE CITY TO SOLICIT DONATIONS FOR THE ANNUAL GREAT GROVE GET TOGETHER AND FIRE WORKS DISPLAY. F. ADOPT RESOtUTlON NO. 98-123, A RESOLUTION ACCEPTiNG THE DONATION OF A GANOE FROM ROdNEY HALE TO THE COTTAGE GROVE PUBLIC WORKS DEPARTMENT. G. APPROVE THE STIPULATION IN THE MATTER OF MAJESTIC BALLROOM LIQUOR LICENSE AND DANCE PERMIT AND AUTHORIZE THE MRYOR AND CITY CLERK TO EXECUTE THE STIPULATION ON BENALF OF CITY. H. ADdPT FtES(3LUTlOIV PIO. 9$-124, A RESOLUTION AUTNORIZING A STOP SIGN ON 75TH STREET AT IRVIN AVENUE SOUTH. . ��. • • � .. , ' •; . ' � • • .. ' . f � . � � . � ... .. '!• . � � � � , ��� M � ��, ��� . .� : � ' ' "' a. :, # 1 ' ; . 1 � • , t .. � r + .. . � � .. ; . , . i .. � . � ". y�.• r s �� a • .w� 1 Reguiar Meeting - Auyust 19, 1998 Cattage Grove City Council Page 7 TO CONDUCT A SAFE SPEED LIMIT STUDY ON 70TH STREET BETWEEN HlNTCaN RVENUE AND NIGHWAY 61. K. ADOPT RESOLUTION NO. 98-127, A RESOLUTION APPROVING AN AMENDED INTERIM CONDITIONAL USE PERMIT TO EXPAND A SEASONAL GREENHOUSE AND TO OPERATE AN OUTDOOR FOOD STAND AT CUB FOODS, 8690 EAST POINT DOUGLAS ROAD, ON FRIDAYS, SATURDAYS, AND SUNDAYS IN THE SPRING, SUMMER AND FAIL. L. ADOPT RESOLUTIOM IdO. 9�-128, A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR TNE PINE FOREST 4TN ADDITION UTILITY AND STREET IMPROVEMENT PROJECT, AND AUTHORIZING THE TAKING OF BIDS, AND SETTING A BID DATE OF SEPTEMBER 10, 1998, AT 11:00 A.M.. M. ADOPT RESOLUT(ON P/O. 98-129, A RESOLUTIdN DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE PINE FOREST 1sT ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 98-130, A RESOLUTION CALUNG FOR HEARING SEPTEMBER 16, 1998 AT 7:30 P.M. ON THE PROPOSED ASSESSMENTS FOR THE PINE FOREST 1 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTIOIV NQ. 98-131, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE HIDDEN OAKS 4 ADDITION STREET AND UTILITY IMPROVEMENTS. �ra- • • • .. . . � � � •' .. . ; • . �••: , � . � ..�.� � , a- �� a . ., :�r�r • - , �. � -:• i ► !;� , • r •: •• • s R ,. ..� � .� f. l . ! �,R, ql ��. ��R. l ■♦ �� . . ♦ 1 1: 1� �, •O IM ,�Y. _`�' r:,' �: f . � . . ,� � , . , . Regular Meeting - August 19, 1998 Cottage Grove City Council Page 8 ..� ADOPT RESOLU7/0N MO. 98-135, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE ACORN MINI STORA�E UTILITY IMPROVEMENTS. ADOPT RESOLUTION IdO. 98-136, A RESOLUTION CALLING FOR HEARING ON SEPTEMBER 15, 1998 AT 7:30 P.M., ON PROPOSED ASSESSMENTS FOR THE ACORN MINI STORAGE UTILITY IMPROVEMENTS. ADOPT RESOLtJ'T10N NO. 98-137, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE SANDY HIL�S 7 ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION P/O. 98-138, A RESOLUTION CALLING FOR HEARING SEPTEMBER 16, 1998 AT 7:30 P.M. FOR THE SANDY HILLS 7 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT P�ESOLUTION NO. 9E-139, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL FOR THE PAVEMENT MANAGEMENT DISTRICT E3 STREET IMPROVEMENTS. ADOPT RESOLUTION NO. 9�-140, A RESOLUTION CALLING FOR HEARING SEPTEMBER 16, 1998 AT 7:30 P.M. FOR THE PAVEMENT MANAGEMENT DISTRICT E3 STREET IMPROVEMENT PROJECT. N. APPROVE THE QUOTE FROM NATIONA� BUSINESS SYSTEMS TO OUTSOURCE PRINTING AND MAILING OF UTILITY BILLS. t ���-t ^ � - ► • • , � •,. ....� . . . . ►t -•• � . � ...� .� � i � .� . .� . . , � r� �' ,� , „ ,. � � a.�• i+ • �.�• " ♦ � i i � ►. i .�. � � l� .R �� C2. F2ECEIVE THE 1999 PROPC3SED BUDGET FOR THE SOUTF-( VVASHIPJGTOIV COUt�TY TEIECOfVI�UNICATI(7NS CCIMMISSIQN. Regular Meeting - August 19, 1998 Cottage Grove City Council Page 9 R. AUTHORBZE ISSUANCE OF A SINGLE-OCCRSION GAMBLlNG PERMIT TO THE CdTTAGE GROVE CHAPTER OF DUCKS UNLIMITED TO CONDUCT A RAFFLE ON THURSDAY, SEPTEMBER 24, 1998 FROM 6:00 P.M. TO 10:30 P.M. AT THE COTTAGE GROVE VFW POST #8752, CONDITIONED ON COMP�IANCE WITH AL� STATE AND LOCAL REGULATIONS RELATING TO GAMBLING. ALSO, TNERE SHALL BE NO GAMBLING OPERATIONS AT THE VFW WITHIN THE AREA BEING LEASED BY THE APPLBCANT. S. APPROVE THE 1998 AND 1999 EMERGENCY MEDICA� SERVICES CONTRACT BETWEEN COTTAGE GROVE AND GREY CLOUD ISLAND, AND AUTHORIZE THE MAYOR AND THE CITY ADMINISTRATOR TO EXECUTE THE CONTRACT ON BEHALF OF THE CITY. T. ADOPT RESOLUTION NO. 98-142, A RESOLUTION CONCERNING TNE 1998 3.2 MALT LIQUOR LICENSE AND DANCE PERMIT FOR THE MAJESTIC BALLROOM; FINQING VIOLATIONS OF LICENSE AND PERMIT BY MAJESTIC BALLROOM, AND ASSESSING PENALTIES. MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES Res�onse to Irv Kopren's Open Forum Questions Irvin Kopren, 9735 Miller Road, informed the Council that he had not received the City's written response to his questions. Mayor Denzer provided Mr. Kopren time to review the written response. Mr. Kopren stated that with regard to the maintenance of Islay Avenue and Miller ftoad, he feels the taxpayers should not have to pay for road maintenance. Mr. Kopren stated he felt the large cement trucks that traveled this road extensively 13 years ago were responsible for the damage. Mr. Kopren stated he does not want to see the homeowners in the area get assessed for necessary improvements. Mr. 6(opren stated thafi with regard ta the snowplow rautes, he disagreed with Staff"s response and stated he ha� four residents in his neighborhood that could attest. Public Works [7irector, Les Purshten disagreed with Mr. Kopren's remarks. P�r. Kopren stated h� reviewed 8taff's comments with r�gard ta the storage of sand and grave4 at Public Works. Regular Meeting - August 19, 1998 Cottage Grove City Council Pege 10 Nlayor Denzer thanked tvir. Kapren for his comments. PUBLIC HEARINGS - None. BID AWARDS Award Purchase of Two 1999 Pickup Trucks for Street and Water Divisio�s to Falls Automotive in the Amount of $43 115.70 MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE THE PURCHASE OF TWO 1999 PICKUP TRUCKS FOR STREET AND WATER DIVISIONS TO FALLS AUTOMOTIVE IN THE AMOUNT OF $43,115.70. MOTION CARRIED. 5-0. Award Purchase of Vac-Con Sewer Vacuum Truck to ABM Equipment and Supplv in the Amount of $173,421.41. MOTION BY SHIELY, SECONDED BY HALE, TO APPROVE THE PURCHASE OF VAC-CON SEWER VACUUM TRUCK TO ABM EQUIPMENT AND SUPPLY IN THE AMOUNT OF $173,421.41. MOTION CARRIED. 5-0. Award Bid for Street Improvements for Jamaica Avenue and 97th Street and Storm SewerlPond Im�rovements for Renewal by Andersen Project to Richard Knutson. Ina MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT RESOLUTION NO. 9�-143, A RESOLUTION AWARDING BID ON JAMAICA AVENUE STREET IMPROVEMENTS AND 97TH STREET AND STORM SEWER/POND lMPROVEMENTS FOR RENEWAL BY ANDERSEN PROJECT TO RICHARD KNUTSON, INC., {N 7NE A�NOUNT OF $620.421,78. MOTION GARRIED. 5-0. UNFINISHED AND NEW BUSINESS Adapt Ordinance Amendinq Chapter 28 Zonin�Ordinance of the Citv Cnde Concerni�q Requirement for Accessory Structures Community Develqpment Director Kim Lindquist explained ta the Council the current ordinance regarding City accessory structures and the proposed changes to this ordinance. Cammunity Development Director Lindquist stated that Staff feels it is time to overhaul accessory structure of fhe ordinance since it had been a long time since this ordinance had been Iooked at. Community Deveiopment Director Lindquist stated that this amended ordinance is easier for peopfe ta read and understand. Cammunity Development Directae Lindquist explained fhat Staff Regular Meeting - August 19, 1998 Cottage Grove City Council Page 11 did a survey of most of the metro area and the kinds of aeeessory strucfures allowed in �articular zoring riistricts. Carnrnur�ity Deveiopment Director Lindquist stated that this new ordinance is more consistent and would make a very few residents non-compliant. Council Member Kohis expressed a concern about existing farms and questioned how the amended ordinance would effect the farmers if they chose to subdivide. Council Member Kohls questioned what the options would be for the existing accessory buildings. Community Development Director Lindquist responded that if they do not comply with the lot size they will need to make the Iot accommodate the ordinance criteria. Council Member Wolcott stated that the Iandowner is the one that makes the decision to subdivide the property. Council discussed the dimensions and exterior appearance requirements of the accessary structures as defined in the amended ordinance. City Attorney Bob Long stated the amended ordinance could be clarified as written by including the word "habitable" and "storage" whe� referring to space. MOTION BY SHIELY, SECONDED BY WOLCOTT, TO ADOPT ORD/NANCE NO. 659, AS Atv1ENDED; AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING CHAPTER 28, THE ZONING ORDINANCE OF THE CITY CODE CONCERNING REQUIREMENT FOR ACCESSORY STRUCTURES AS AMENDED. MOTION CARRIED. 4-1 (KOHLS VOTED NAY). Approve Subdivision Aqreement for Pine Forest 4th Addition with U.S. Home - Thompson Land Division MOTION BY WO�COTT, SECONDED BY SHIELY, TO APPROVE THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND THOMPSON LAND DIVISION OF U.S. HOME CORPORATION. AND AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISED COUNGIL COMMENTS ARId REQUESTS - None. • • ` . ' � ., . � • r�* � �, , . ; . , , + ; . Regular Meeting - August 19, 1998 Cottage Grove City Council Page 12 Mayor Denzer adjourned Yhe Regular fNeeting to the open public workshop session at 9:30 p.m. WORKSHOP SESSION MCES Roadway Improvements Pvlayor Denzer opened the workshop session at 9:43 p.m. Council and Staff discussed the status of the Metropolitan Council Environmental Services proposed roadway improvements. Council questioned the need for street realignment that may cause some significant alterations in tne road and the need for a preliminary investigation to bring the road up to the specifications suggested. Councii questioned if the City can use the same size road now and rebuild the designs wanted, such as a bike path, walking path, etc. Mayor Denzer stated that an engineer should study the proposal and give a report with two aiternatives. Councii Member Hale asked if the City Engineer has seen the recent Metropolitan Council letter. City Administrator Schroeder responded no. Council Member Hale stated that the Council would like to hear the City Engineer's response once he has reviewed the letter. Mayor Denzer confirmed that Council and Staff agrees on the type of roadway needed. Pat Owens, 11259 Kingsborough Trail, reported on the dangerous condition of the road at 110th and Ideal. Ms. Owens stated that a vehicle needs to pull out far into the intersection to see if there is oncoming traffic. Ms. Owens stated that residents are concerned about the children who ride an buses. Ms. Owens s4ated that she did not file the petition, but agrees with the petitioner. Mayor Denzer stated that fhe stop sign issue is being studied. Mayor Denzer confirmed that Staff has the direction needed regarding this issue. Council Nlember Shiely asked when the speed study would be returned. Staff responded a study should be finalized in two to three months. 1999 Budqet Review Councif and Staff discussed the latest results of the budget discussions for 1999. City Administrator Ry�n Schroeder stated thai the S4aff believes th�t with th� refinements the Staff is prepared far the Truth and Taxatian Hearing. City Administrator Schroeder stated that the prapased levy is no lower than 28.93 Regular Meeting - August 19, 1998 Cottage Grove City Council Page 13 percent. City Administrator Schroeder suggested Council adopt a levy siightly higher, knowing it can be reduced but naf increased Iater. Council and Staff discussed the various allocetions made to the 1999 budget. City Administrator Schroeder confirmed that there is also an increase in the allocation of the Public Safety Department, stating that the Council had mentioned going from 54 to 60 people. City Adrninistrator Schroeder reported that he had requested Acting Public Safety Director Jim Kinsey to come up with a wisn list for a staffing plan. Council Member Wolcott asked if the City has the latest tax capacity, a�d questioned if the City has received an estimate of the tax capacity. Finance Director Liz Johnson responded no. Council Member Wolcott stated that the estimate has a bearing on what the City does. Finance Director Johnson stated the tax capacity is presented at 2.5 percent growth over the prior year. Council Member Kohls stated that Woodbury has eignt public workers less than Cottage Grove. Council Member Wolcott suggested that Council Member Kohls was not looking at the total picture. City Administrator Schroeder stated that on a person per thousand basis it appears that the Cottage Grove Public Works Department is staffed higher than other cities. City Administrator Schroeder stated that Cottage Grove's tally alsa includes the City's recreation staff. Council Member Shiely questioned the duties of the City Forester. City Administrator Schroeder responded that the City Forester is a 40-hour per week employee. City Administrator Schroeder reported that Public Works is looking into refinement of the Parks Program. Council tNember Shiely asked Staff whether it reaily takes 20 hours a week to perform the ambuiance billing. Finance Director Johnson responded yes that coordinating with diffierent insurance companies is timely and the number of runs are increasing. Councii Member Wolcatt asked how much pavement managemeni is costing the City of Cattage Grove. Finance Director Jahnson expiained how she derived at her paverraent management percentage, stating that the taxes for a$125,000 home for 1998 was $501, and 1999 $540. The pavement management debt went fram $13 of the $501 to :630, and of 4he $540, $30 is pavernen4 rnanagement. CaunciB Member Shiely asked what els� is ccsntributing to the increase. City Administrafor Schraeder respanded the total expenditures are increasing one percent. City Administratar Schroeder explained that same grants have expired, Regular Meeting - August 19, 1998 Cottage Grove City Council Page 14 and the tax levy is a greater portion as a result of other revenues being less. Council Member 8hiely confirrried the increases are nat frorn the general fund, but from the debt. Finance Director Johnson stated that some other debt issues are the capital notes. Council Member Wolcott stated that just about the whole increase is the debt on pavement management. Gary Kjeliberg, 7389 Inman Avenue South, expressed a concern to the Council. Mr. Kjellberg stated that if the City does not take care of the reconstructed streets, then the large City i�vestment is put in jeopardy. Mr. Kjeliberg felt the roads wili need ta be maintained. City Administrator Schroeder stated that the department that benefits the most from the proposed budget is the Public Works Department. City Administrator Schroeder explained that the reason for the increase is two-fold. One is equipment maintenance cost, second is commodities. City Administrator Schroeder explained that part of the commodity increase is due to the expected delay in pavement management. City Administrator Schroeder stated that hopefully this budget would provide less of an opportunity for the streets to deteriorate. Cou�cil Member Wolcott stated that if the tax capacity comes out higher than what Finance Director Johnson projected, the City should have more money. Finance Director Johnson stated that the tax capacity does not necessarily give the City more money. Finance Director Johnson explained that the City needs to adopt a levy of °X" amount of dollars and it is distributed among the City. If the City levies something slightly higher, the City could still come out of it with a tax rate of 28.93 percent if tax capacity is higher than estimated. Finance Director Johnson confirmed that a doliar amount is adopted, nat a rate. Council Member Haie stated that the City should consider adopting a higher number and then come down. City Administrator Schroeder reminded the Council that truth in taxation notices are generated from the preliminary Ievy amount and there could be a fall out fram the residents if a higher number is chosen. Council and Staff discussed the Gambling Cantribution Fund. Counci( Member Wolcott stated that tre was not camfortable raising the budget and then giving money to charities. Cauncil P�lember Wolcott steted that he was opposed ta being dictated to where the gambling contributions go. City Rdministrator Schroeder asked if there should be a separate action when talking about the gambling fund. ntlayor Denzer responded that there should be a separate action and this should be determined befare the er�d of the year. Councii [�ember Woicotf stated thaf he wants the aption af saying �rhether the City was going ta give to a charitable organization. Councii Member Hale stated that Stafif is Regular Meeting - August 19, 1998 Cottage Grove City Council Page 15 suggesting Yhe charitable organizations supported in the past and that these things couid be appropriate for funciing out oi the gambiing fund. The budget reflects what traditionally was given. Council discussed the need to hold a special workshop session Iater in the year to discuss the gambling contribution fund. Mayor Denzer closed the open public workshop session at 10:42 p.m. CLOSED WORKSHOP SESSION MOTION BY HALE, SECONDED BY SHIELY, TO CLOSE THE MEETING. MOTION CARRIED. 5-0. Present: Mayor John Denzer Council Member Sandy Shiely Council Member Jim Woicott Council Member Rod Hale Council Member Cheryl Kohls Staff Present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Bob Long, City Attorney — Kennedy & Graven Jerry Bourdon, City Engineer — BF2AA Pursuant to the open meeting law, a ciosed meeting of the City Council was held to receive attorney/client privileged information relative to litigation claims. MOTION BY WOLCOTT, SECONDED BY HALE, T(7 ADJOURN THE CLOSED SESSION AND RECONVENE THE REGULAR MEETING. MOTION CARRIED. 5-0. �� � �. .,� :.� .��.�• .�•� l:�. �-' � �l +.� r .. . .s . 1 ' • !' �• 1 f Respectfully submitted, Cerolyn Petruga Recording Secretary TimeSaver C7f� Site Secretarial, Inc.