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HomeMy WebLinkAbout1998-09-16 PACKET 04.J.REQUEST OF CITY GOUNCIL ACTION COUNCIL AGENDA MEETING ITEM DATE 9/16/98 � • ' PREPARED BY Administration Michelle Wolfe rJRiGlNATlh.G DEPRRTME"dT STAFF R�TNOR ,t � a t w < � e x a x :t c c � � x � > � + � + � a ,t a a x < + rr + � e . s s � � � < .t x �r < � < COUNCIL ACTION REQUEST Appoint Brenda Peper to the Position of Financial Analyst : • - • • SUPPOF2TING DOGUMENTS BUDGETED AMOUNT ACTUAL AMOUNT � MEMO/LETTER: Memo from Michelle Wolfe dated September 10, 1998 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMNIENDATION: ❑ LEGAL RECOMMENDATBON: ❑ OTHER: ADMINISTRATORS COMMENTS City Administrator /( �' Date �,t�..�.�..��������.��<���.�...<��.�.��.<,��.<><� COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER F Items�Peper Cover-Sept 98.doc . � To: Honorable Mayor and City Council Ryan R. Schroeder, City Administrator � From: Micheile A. Wolfe, Assistant City Administrator �I(�, Date: 09/11 /98 Re: Appointment of Brenda Peper to the Position of Financiai Analyst BACKGROUND Tne City Council recently approved a reorganization of the City's Finance Department. PaR of that reorganization was the creation of the Financiai Analyst position. Once approved, staff finalized the job description and posted the position internally. We had one application for the position. DISCUSSION Brenda Peper has been with the City of Cottage Grove as an Accounting Clerk II since March 1997. initiaily, her responsibilities were mainly accounts payabie. However, due to the department being short-staffed and the conversion to the new financial software, Brenda has assumed many additional responsibilities. Brenda has been very much involved with the conversion to the new financial system. She single-handedly converted the accounts payable system within o�e month and successfully completed the live conversion test. She has been also instn�mental in the progress of the conversion of the payroll system. In addition to her work on the software conversion, she was able to successfuliy complete di�cult audif sections on time and to auditor expectations. She also helped with compieting sections of the financial statements. Recently, Brenda provided assistance with the budget process. Brenda has shown consistent dedication in the smooth functioning of the Finance Department by providing assistance to the accounting staff in such areas as payroll and cash reconciliation. \\CG_FSt\SYS\GROUPSV'ER_ECOMMAWWIRING�Financial Malysfl4ppointrnent.doc Appointment of Brenda Peper as Financial Analyst September 19, 1998 Page Two Ms. Peper is a Cottage Grove resident who has a Bachelor of Science Degree in Accounting. Before her employment witn Cottage Grove, she was employed since May of 1992 as a Senior Property Accountant. Her duties have included payroll and accounts payable. She was also been responsible for compiling financial statements and completing audit workpapers. Her supervisor at her previous job stated that she is best employee he has ever hired, that she has very good accounting skills, and shows initiative. Written reviews regarding her job performance in positions she held while in college were aiso excellent. RECOMMENDATION Staff recommends the appointment of Brenda Peper to the position of Financial Analyst effective September 21, 1998. This is an exempt position covered by the City's Personnel Policy. The position is in pay grade XI of the pay plan for non-represented employees. Ms. Peper will be required to serve a one-year probationary period in the new position. MAW \\CG_FSt\SYS\GROUPS�PER_ECONVv1AWV-IIRING\Financial AnalystWppointrnent.doc s Page 2