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Home My WebLink About1998-10-21 PACKET 04.A.I.REQUEST C7F CITI' CdUfVCIL ACTICIRI COUNCiI AGENDA MEETING IT M DATE 10/21 /98 . 1. PREPAFtED BY Recreafion Jahn Fredrickson ORIGINATING DEPARTMENT STAFF AUTHOR �.��,��,<��.�,.��.��.��.��.�>«�.�..�«�� COUNCIL ACTION REQUEST Accept and place on file the minutes of the September 13, 1998 Parks, Recreation and Natural Resources Commission meeting. SUPPORTING DOCUMENTS ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Minutes Attached ADMINISTRATORS COMMENTS ��— ic� t , Administrator Date �.<.�«�>��.�..�>.�.��.��..*�.��«��«.�� COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Parks, Recreation & Natural Resources Commission September 13, 1998 Pursuant to due call and notice thereof, a regular meeting of the Parks, Recreation, and Natural Resources Commission was duly held at City Hall, 80th Street South, Cottage Grove, Minnesota, on the 13th day of September, 1998. The meeting was called to order at 7:00 p.m. by Acting Chair Craig Kostelecky. u_i,=_: -'_. MEMBERS ABSENT: OTHERS PRESENT: Don Schmitz, Diane Fredrickson, Randail Briese, Craig Kostelecky Late: Terry Miller Frank Star, Jon Cheney Staff Representative, John Fredrickson APPROVAL OF MiNUTES The Commission did not recall receiving the August 10, 1998 minutes. In discussions with Recreation Secretary, Linnea Sundgaard, she indicated they were sent out in the middle of August, prior to the September meeting packet. The minutes wili be recopied and availabie for review and approval at the October meeting. COUNCIL ACTION 2. 3. 4. 5. 6. 7. Council adopted resolution accepting donation from Lion's Club for Fifth Annual Youth Safety Camp. Adopted resolution accepting donation from Steve Napier for Recreation Program. Appointed Donna Winkler to Secretary for Ice Arena/Recreation Department. Adopted resolution approving Sandy Hilis 7"' Addition. Adopted resolution approving final plat for Pine Forest 4"' Addition. Approved regular status of Ben Ratzlaff to the position of Golf Course Superintendent. Adopted a resolution authorizing requests to Minnesota Department of Transportation to conduct safe speed limit study on Ideal Avenue between 100"' Street and 113 Street. Parks Commission Minutes September 13, 1998 �REPORTS A. HIDDEN VALLEY 7 — FISHtNG POND & TRAIL SYSTEM Staff indicated that he has met with Mike Rygh Homes, the developer of Hidden Valiey 7"' Addition and Mr. Rygh has been very receptive to grading the park trail, parking lot area and shaping of the ponds to the City's specifications. Staff aiso noted that it could be many years before the storm water pond located in the southwest corner of the development is filled to the point where the City can consider the instaifation of a fishing pier and provide for a kid's fishing pond. B. MRPA AWARD OF EXCELLENCE — U-�EAD PROGRAM At the September 2n City Council meeting, Staff presented an award recently received from the Minnesota Recreation and Park Association to the Recreation Department. Staff indicated that the award is presented by the Mi�nesota Recreation Park Association's Awards Committee to recognize organizations, agencies and individuals for outstanding programs and facilities. The City was recognized for its unique U-Lead Training Program. C. U-LEAD PARTICIPANTS Staff presented to the Commission Diane Evans' memo to the Mayor and City Councii (Attachment A) which highlighted the U-Lead/UR participants for 1998. The Commission recognized each of the individuals for their outstanding contribution to the Department. D. WOODRIDGE — HOCKEY RINK/IN-�INE SKATING FACILITY Staff indicated that it was anticipated that the hockey rink at Woodridge Park wouid be reconstructed and an asphalt base would be installed within the new rink in 1998. Due to storm damage issues, construction of the New Public Works Facili#ies and general park maintenance requirements, this improvement will be postponed until 1999. E. CGAA INFORMATION PIECE Staff presented to the Commission a brochure recently put together by the Cottage Grove Athletic Association highlighting the many programs and services provided for the youth of Cottage Grove and surrounding communities. It was noted that peopie interested in receiving a copy of this could cali City Hall at 458-2800 or call the CGAA Hotiine at 458-8086. Parks Commission Minutes September 13, 1998 F. PUBLIC WORKS OPEN HOUSE — OCTOBER 24TM 3 Staff stated that plans are under way for an Open House at the new Public Works facility on Saturday, October 24"' from 10:00 a.m. until 3:00 p.m. Staff indicated that a number of organizations will be on hand to participate in the event including the Cottage Grove Master Gardeners, the Washington County Health Department, Northern States Power Company, C.G.A.A. and others. Staff encouraged the Commission members to make plans to attend this event. G. BACKSTOP INSTALLATIONS AT GREY CLOUD ARBOR MEADOWS HAMLET Staff indicated that the turf has been established at the Grey Cfoud Elementary Schooi site and at Arbor Meadows. Installation of backstops will take place this fail. He further indicated that the Hamlet Park backstops were damaged in May as a result of high winds and are also siated for replacement this fall. H. HIGHLANDS PARK TENNIS COURT REPAIRS Staff indicated that the City, over the last two years, has experienced severe cracking of the Highlands Tennis Court. Patching efforts have been made with a product designed to seal such cracks. Staff is hopeful that the patch material will remedy the probiem. if not, the Gity will have to look to replace the courts in 1999. 1. GREY CLOUD REGIONAL PARK — STATUS UPDATE At the August meeting, the Commission directed staff to contact Washington County Parks Department to find out what the status of the County's interest is regarding the acquisition of the Lower Grey Cloud Isiand for a regionai park facility. Staff indicated that Washington County and the CAMAS Company recently had the property appraised. Staff was informed that a meeting with the Schilling Family, CAMAS and the County is to be scheduled in the next severai weeks to review the appraisal and determine the interest of the Schiliing family to sell the property. The Commission agreed that they should draft a letter and fonvard it to the Washington County Park and Open Space Commission and the Washington County Cammissioners expressing support of the acquisition of the Lower Grey Cloud Island for a regionai park facility. Diane Fredrickson indicated that she wouid prepare a draft for review by the Commission at the October meeting. ![�.iLc�;l�_\.1��]_\:7.�-7_F.�.1��-T\�� 7:7P:1:11:[c73�111:i71T:1 Staff indicated that a drinking fountain has been purchased for instaliation at Highlands Park. Staff indicated that when the fountain was purchased, it was intended that City staff wouid do the installation, but due to heavy workloads this summer and fall it is unlikely that staff time will be availabie to instaii the fountain. if Parks Commission Minutes September 13, 1998 � the fountain is not instalied yet this fail, plans wiil be made to have it installed in-fiouse or by a contractor in the Spring of 1999. -17NFINISHED BUSINESS A. DISC GOLF FACILITY — COMMUNITY EVENT — OCTOBER 11 Craig Kostelecky informed the Comrnission that the Disc Golf facility is experiencing considerable use since its recent completion. The Commission questioned what still remained to complete the new facility. Staff indicated that hole signage would be installed yet this week. The other major work effort involved in completing the course will be the placement of tee boxes. These tee boxes are typicaily 4' x 12' and constructed of concrete materiai. There will also be considerable leveling required to provide a proper tee base. Staff went on to inform the Commission that on Sunday, October 11�' from 1:00 p.m. to 3:00 p.m. Dr. Doug Ertman and Mr. Ghuck Kennedy will be on hand to help demonstrate the throwing of Frisbee discs and to explain rules of the game. Staff encouraged the Commission members to spread the word of the planned event. B. BENEFITS OF PARKS AND RECREATION VIDEO The Commission reviewed a tape recently developed by the National Recreation and Park Association tn highiight the values and benefits to communities and individuals of parks and recreation in our daily lives. -• • -• :•• Staff presented to the Commission a sampiing of the coupons prepared by the City of Cottage Grove that will be inciuded in this East Metro Coupon Bobkiet along with a list of other communities who wi41 be participafing. Staff indicated that these booWets wilf be availabfe later this fall for distribution. NEW BUS{NESS A. MINI PICNIC SHEL.TER PROGRAM Staff indicated that this past spring discussions were held with regards to the purchase of a small picnic shelter at Kingston Park next to the small piay structure. Staff suggested the Commission give some consideration to building small picnic shelters in-house during the off season and provided a sample of the type of shelters that may Parks Commission Minutes September 13, 1998 be built in-house at minimal cost. Staff also suggested that if it is determined that these shelters can be built in-house at an affordable price, it could be a very effective gift idea to the many local ciubs and organizations that are interested in making a contribution to the City's parks system. The Commission supported the idea and has directed staff to proceed with looking into the cost for purchase of materials to construct these sheiters. (Attachment B) B. SKATEBOARD PARK 5 Ryan Olander and Adam Pankonin were in attendance at the meeting expressing an interest in working with the City to develop a skateboarding park in the City. They indicated they would prefer an indoor park for year-round use. They further indicated they would be willing to work with the City in regards to promoting the proper use of equipment at the facility. The Commission shared with Ryan and Adam that the cost of indoor skatepark facilities would be beyond the City's capability at this point. They did, however, indicate that they're considering the construction of in-line skating facilities within hockey rinks at certain locations of the City, particularly at Woodridge Park and Hearthside Park in 1999. The Commission indicated they would keep them informed as to plans for construction of hard surface areas and the purchase of any equipment for use by skateboarders and in-line skaters. COMMISSION 1 COMMITTEE MINUTES None. MISCELLANEOUS -• Randali Briese indicafed that it was his understanding that the City has experienced considerable vandalism and questioned whether or not the City shouid consider incorporating a park police program. Staff indicated that he wouid contact the Public Safety Department to see what type of cornpiaints and acts of vandalism have occu�red during 1998 and place this issue on the October agenda for further discussion. I ., , _ i The meeting was adjourned at 8:30 p.m. � � To: Hono2bie Mayor and Ciiy Council Ryan Schrceder, City Administrator From: Diane Evans, Recreation Supervisor Jason West, Recreation Program Coordinator CC: John Fredrickson, Director of Parks and Recreation Date: 10/08i98 Re: Acknowledgement of U-Lead & U/R Voiunteers In 1997, the Recreation Department developed the U-Lead Progrem. This program focuses on youth leadership, self�steem, teamwork and otherjob skilis related to I'rfeguarding or working with youth at the playgrounds. PROGRAM MISSION: Provide youth with qualiry experience, that wiii develop their leadership skiils, self-esteem, individualiry, and prepare them for the future. Youth participants go through a fivo-week training and team building program covering such topics as; » Leadership » Motivation » Communication » Peer Pressure » Seif-Esteem » Teamworic/Peer Interaction » Conflict Management » Probiem Solving and D�ision Making » Time Management » Stress Management » Diversiry � Goals » Volunteerism The second week of the program was specfic to either pooi or piayground related skiils. At the completion of the program, youth were encouraged to make use of their free time and volunteer with the Recreation Departrnent • Page 1 The first year the U-lead Program had 17 participants who enthusiastically volunteered over 1,000 combined hours. Their iMerest and commitment led us to expand U-Lead to include U!R as a continuation of their growth and leadership e�erience. In 1998, we had 28 combined U-Lead and U/R participants who participated in the program and volunteered over 1200 hours with the Recrea6on Department at the playgrounds and at the pooi. These volunteer hours are very important to the success of our department. We are proud of each and every youth participant for their acxomplishments and achievements over the course of the summer and hope that they wiil conti�ue to grow and develop into future ieaders in our community. We would like to acknowledge the following individuals for volunteering 0 to 49 hours with the Reereation Department » Kristen Barrett » Jenny Weber » Tina Hansen n Roxann Fcell » Keily Gieser » Adam Rowe » Jason Lorge We would like to acknowledge the foliowing individuals for volunteering 50-99 hours with the Recreation Department » Danielle Kurth » Katie Owings » Serena Failahi » Ana Cheney » Morgan Siegrist » Jackie Peters We would iike to acknowiedge the following individuais for volunteering over 100 hours with the Recreation Department » Brittany Thorson » Stacy lago » Jonathon Nolan » Alys Percy » Jill Greising F:l4PPLLSD\VJORDDOCWROGRAtNSISUMMER\ULEAD�Coundl AAercw.doc • Page 2 , . . ; ��` .�:';. r .. . � ..::�.• �;� . 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