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Home My WebLink About1998-10-21 PACKET 04.A.III.REQUEST C?F CITY COUNCIL ACTIOPd COUhICIL AGENDA MEETING ITEM ## . . DATE 10l21 /98 .�, j l 1. PREPARED BY Public Works Les Burshten ORIGINATING [7EPARTiV1ENT STAFF AUTFiOR * * �k W + d' 4 * A':F * * * * * # * t fF it'k k # Y: k k 'k i"k 'k 9 * k * �F 4 �F * W * +k 'k # * # 9 R st' COUNCIL ACTION REQUEST Accept and place on file the minutes of the September 14, 1998, Public Works Commission meeting. BUDGET IMP�ICATION: $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY � PUBLIC WORKS ❑ PARKS AND RECREATION ❑ NUMAN SERVICESlRIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS �.- .. $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ � ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERIPJG RECOMPNENDATION: ❑ LEGAL RECOfVIiNENDATION: �(7THER: Minutes of September 14, 199$ ADMINISTRATORS COMMENTS �� . /�� /� City Adm�nistrator Date k 4 4 W 4* vk #:M Y 4 fF k'k 1F k X rt ie 4* 6 k k#* k k h k*§ i' 4 N k k'k 'k k*:k # k S*> cc�u�ceL acr�a� �raK��: ❑ aP��avEC� ❑ ��i�� ❑ o�rt-i�r� � � ' � � � � � r � �1 .� _ �. . ••. Pursuant to due call and notice thereof, a meeting of the Public Works Commission of Cottage Grove was duly heid at the Pubiic Works Garage, 8635 West Point Douglas Road, Cottage Grove, Minnesota, on September 14, 1998, at 7:00 p.m. CALL TO ORDER Chair Wilmer Holz called the meeting to order at 7:00 p.m. ROL� CA�L Members Present: Wilmer Holz, Bob Eddy, Steve Ingram, Dan Massarotti, Tim Mathison, Dale Johnson Absent: Les Burshten, Director of Pubiic Works Also Present: Ron Eriksen, Streets Foreman Harold Taylor, Utilities Foreman Jim Wolcott, Councilmember Allen Larson, Public Works Technician APPROVE MINUTES Corrections to August 10, 1998 Minutes, Water Main Break • "^'� 04 -,-�,�should read Vailey Rich "Massarotti added that you can also get electrical current from dissimilar di#—metals." Motion made by Dan Massarotti and seconded by Tim Mathison approving minutes of the August 10, 1998 Public Works Commission meeting. Motion carried unanimously. NEW BUSINESS A. Technical Review 6.1 — CASE CUP98-28 Roger's Auto Parts wishes to expand their facility at 110�' and Ideal. Engineering will check into the storm area water hookups. Planning is concerned because the Iong- range plan is for residential oniy, however, there are other businesses in the general area. 6.3 — CASE MP98-36 CAMAS, Minnesota, has appiied for their annual mining permit. There are no changes and the permit is expected to be approved. No expansion is planned; however, the compeny will look into tree preservation. Pubiic Works Commission September 14, 1998 Meeting Page 2 6.2 — CASE RS98-35 (Hugh Gibson Property on E. Pt. Douglas near qet hospital). Hugh Gibson is filing for a rural subdivision application so the property can be split. The north portion is a conservancy and is planned to be added to the historicai register. It is desired that the conservancy area be given to a private organization in the future. 6.5 — CASE CUP98-37 Stanley Waidelich Jr. on 113`" Street S. is applying for a conditionai use permit to construct an oversize garage. At this point it appears the request wil� be approved. 6.6 — CASE V98-38 Mark Lamberty has applied to construct a secandary garage five feet from the property line. Since the lot is not conducive to this, Planning is recommending a denial at this time due to erosion concerns. B. South Washinqton Watershed District Rule Adoption AI Larson reported that this document was added to the packet to cover the questions most people ask. OLD BUSINESS SO Street Update Ron Eriksen reported that curbs and medians are being poured, however, the streetlights have not been delivered. The final lift of asphalt wili not be done this fall, but wiil be completed in spring. The Commission discussed the following: • The finai lift is one inch, so the blacktop will be one inch below the curb and consequently, the storm grates. For the duration of winter, you may have an inch of water standing on the road. . Compaction may have not been do�e correctly before the first two coats of asphalt were applied, resulting in a number of soft spots. If the last Bift is put on, the asphalt may not last through the warranty. • Will there be enough money in the budget to cover the continued sanding and salting of 80"' Street for the standing water? Who wilB pay for curbing should it break? Damage from snowplowing is also a consideration. Public Works Commission September 14, 1998 Page 3 • There was some confusion on whether the project was to be completed entirely on August 28�' or if the target date will be in November. Ron Erikse� understood only the portion around the schooi was to be completed by August. There was a lengthy discussion on whether the final lift shouid have been applied this fall or if waiting until spring is a good decision. In conclusion, the following motion was made: Bob Eddy made a motion recommending the final lift be completed in spring of 1999, seconded by Steve Ingram. Motion was unanimously carried. The rignt turn lane near the Super 8 Motel and Dairy Queen is a matter of concern since it will end, then bump out before the right turn lane for East Point Douglas. it was concluded that this is a less than perfect design. Potential problems may be minimized with proper signage. Dan Massarotti inquired on the status of the protective barriers that are to be installed at 80` and Hinton. Les Burshten wiil update members on this issue at the October meeting. PUBLIC WORKS UPDATE: • Concrete curb is in place. Concrete sidewalk wili be poured this week. The front parking lot will be blacktopped first and then the courtyard. Work will be done by Tower Asphalt. • Tiling for the training room will be installed eariy next week. • Ron Ericksen reported on the October 24 Public Works Open House plans which include: Aerial bucket lift rides A hayride Giveaways, inciuding a drawing for a personalized street name sign. Hot dogs, pop and chips will be sold Greg Reibel will be here wifh DARE information Other boofhs include: Washington County Hazardous Waste, Washington County Master Gardener, Cottage Grove Athletic Association Tours of facifity The Public Works Commission wiii receive further information via maii regarding volunteering for the Open House. Public Works Commission September 14, 1998 Page 4 RESPQNSE TO PREVIOUSLY RAISED COMMISSION COMMENTS AND REQUESTS Tim Mathiso� inquired about the big stone on Lamar Avenue. Ron reported that is it on the right of way and right in line with power poles. The resident has not yet been contacted regarding moving the stone. It was asked why the area on 70` Street, near the ballfields, is now being mowed. The entire park is mowed, with the exception of this area. It is thought that this may be a county road right of way. Dan Massarotti inquired if there is a standardized size requirement of what can be used for campaign signs, to which it was replied that the maximum dimensions are 4' x 8'. ENGINEERS REPORT-None ADJOURNMENT Robert Eddy made a motion to adjourn, seconded by Dan Massarotti. Motion passed unanimously. Meeting was adjourned at 7:51 p.m. /ps