HomeMy WebLinkAbout1998-11-04 PACKET 04.F.REQUEST OF CiTY COUNCIL ACTiON COUNCIL AGENDA
MEETING IT #
DATE 11 /4/98 . f- ,
PREPARED BY: Finance Liz Johnson
C3RIGINATIfVG DEPARTNIE�IT STAFF AUTii4r�
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COUNCIL ACTiON REQUEST
Approve resolution authorizing write off of accounts receivable i� the amount of $1,457.00
BUDGET IMPLICATION: $
BUDGETED AMOUNT
ADVtSORY COMMISSION ACTION
❑ P�ANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMRN SERVICESlRIGHTS
❑ ECONOMIC DEV. AUTHORITY
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SUPPORTIf�G DOCUMEfJTS
DATE
$
ACTUAL AMOUNT FUNDING SOURCE
REVIEWED
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APPROVED
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DENIED
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ADMINISTRATQRS COMfVEENTS
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ity Adminisfrafor Date
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couNCi�. �c�ricr� �r���� � ��PRavE� ❑ c��NiEa ❑ o�rH�R
Memorandum
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Elizabeth Johnson, Finance Director�
Date
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10/28/98
Accounts receivable write-offs
Introduction
The Council should consider approving writing off accounts receivable and insufficient
funds checks that aze not collectible in the amount of $1,457.00.
Tiv'ee insufficient funds checks have not yet been collected to date this year. Two were for
the Golf Course and one was for Recreation. They all date from 1997.
The procass for collecting on accounts receivable is:
1. `Initial-invoice sent
' 2. After 30 Days-past due notice
3'. After 45 Days-Phone call to most payees
" 4. After 60 Days-Final request and Notice of Further Action
5. ABer 90 Days-Collections or conciliation court
There aze hvelve invoices to be wntten off this yeaz. The invoices date from either 1497 or
1996. They have all been sent to collections and will remain at collections. The collections
agency puts the owed amount on their credit history for a period of six years. It has been our
experience that the individual will pay the invoice off when they encounter probiems
obtaining credit. The types of invoices being written off aze for damage to city properry and
animal pick up charges.
The total amount billed to date during 1998 equals $419,057.46. The total of accounts
receivabie written off equals .35%.
Requested Action
The Council should approve a resolution authorizing write-off of accounts receivable and
insufficient funds checks for a total of $1,457.00
RESOLUTION NO. 98-
AUTHORIZING WRITE OFF OF ACCOUNTS
RECEIVABLE IN THE AMOUNT OF $1,457.00
WHEREAS, twelve invoices have been determined not collectible
WHEREAS, three insufficient funds checks have been determined not
coilectible
Passed this 4th day of November, 1998.
Attest:
John D. Denzer, Mayor
Caron M. Stransky, City Clerk
NOW THEREFORE BE IT RESOLVED, the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that the foliowing be
written off in the general ledger accounts: