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HomeMy WebLinkAbout1998-11-18 MINUTESREGULAR MEETING � COTTAGE GROVE CITY COUNCIL November 18, 1998 OPEN FORUM - 7:15 p.m. Open Forum provides persons an opportunity to inform the Council of a problem or to request information related to City business that has not been scheduled for Council action and does not appear on the Agenda. Mayor Denzer encouraged persons to limit their remarks to three (3) minutes per issue. Present: Mayor John Denzer Council Member Jim Wolcott Council Member Sandy Shiely Council Member Rod Hale Absent: Council Member Cheryl Kohfs Also present: Ryan Schroeder, City Administrator Jerry Bourdon, City Engineer Les Burshten, Public Works Director � Liz Johnson, Finance Director Jim Kinsey, Acting Public Safety Director John McCool, Senior Planner Michelle Wolfe, Assistant City Administrator At 7:15 p.m., Mayor Denzer convened Open Forum. Wayne Schmidt of the South Washington County Telecommunications Commission (SWCTC) stated he was present to apologize for their shortcomings in televising the recent election. He stated the comments made by Council Member Wolcott at the last Council meeting were brought to his attention and he reviewed them and found them relevant to their performance. Schmidt gave circumstances that contributed to the SWCTC's misgivings. He stated the bottom line was that it was poor performance and he hoped they have learned from the experience. Schmidt thanked the Council for the opportunity to respond to the SWCTC's inadequacies and publicly thanked Mr. Wolcott for his comments. He urged the citizens to contact him with any questions or comments. Wolcott thanked Schmidt for coming forward. He stated that he looked forward to working with the SWCTC, that this is an outstanding vehicle to keep citizens informed, and if not utilized correctly people will stop viewing. Wolcott stated that this is a great opportunity to improve upon public television viewing. • Regular Meeting - November 18, 1998 Cottage Grove City Council • Lowell Torseth, 8040 Kimbro Avenue South, asked for an update by the Council with regard to the status of his request that the Council determine the feasibility of hiring it's own City engineer. City Administrator Schroeder stated that the 1999 budget has funding available to continue the City's current engineering arrangement, or to make some changes by hiring the City's own engineer. The 1998 budget did not allow for the hiring of a City engineer. Joy Agbara, 7504 80th Street South, informed the Council that she recently opened an adult day care program. Agbara explained to the Council that the new program is for senior citizens and physically challenged adults, and asked the Council to assist her in helping the residents learn about the services available to home bound senior citizens. She distributed brochures to the Council. Mayor Denzer asked whether Ms. Agbara had contacted the Human Services Commission with regard to the new senior day care center, and she said no. Mayor Denzer suggested she visit with the Human Services Commission and instructed the City Administrator to forward her a list of Human Services Commission meeting dates. At 7:25 p.m., Mayor Denzer adjourned Open Forum to the regular meeting. � CALL TO ORDER Mayor Denzer called the regular meeting to order at 7:30 p.m. ROLL CALL Present: Mayor John Denzer Council Member Jim Wolcott Council Member Sandy Shiely Council Member Rod Hale Absent: Council Member Cheryl Kohls Also present: Ryan Schroeder, City Administrator Jerry Bourdon, City Engineer Les Burshten, Public Works Director Liz Johnson, Finance Director Jim Kinsey, Acting Public Safety Director Bob Long, City Attorney John McCool, Senior Planner Michelle Wolfe, Assistant City Administrator • Mayor Denzer presided over the meeting. Page 2 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE THE FINAL AGENDA. MOTION CARRIED. 4-0. PRESENTATIONS City Administrator Schroeder informed the Council that Council Member Shiely had attended a Red Rock Corridor meeting and reported her findings to the Staff. Schroeder stated that the Minnesota Department of Transportation will lay out issues regarding the proposed commuter rail line being suggested between Hastings and St. Paul at an open house being held on Monday, November 23, 1998, from 4:00 p.m. to 8:00 p.m. at the Newport Fire Hall. He explained that at the open house everyone will have an opportunity to ask questions regarding the Hastings/Red Rock commuter line. Shiely also encouraged residents to attend the open house and stated that she felt this commuter line had a lot of promise for the community. Schroeder explained the corridors being considered by the Red Rock commuter. APPROVAL OF MINUTES Wolcott requested that the November 4, 1998, minutes be revised. On Page 4 the motion made by Wolcott regarding the $1,000 donation to the general reward fund to • assist the apprehension of the person(s) responsible for the damages to Kingston Park. should not be specifically earmarked for Kingston Park. The motion should read "MOTION BY WOLCOTT, SECONDED BY SHIELY, TO PROVIDE THE COTTAGE GROVE POLICE DEPARTMENT WITH A GENERAL REWARD FUND IN THE AMOUNT OF $1,000 TO BE USED WHEREVER NEEDED." Shiely agreed with the amendment. The minutes of the October 21, 1998, Regular City Council meeting, and the minutes of the November 10, 1998, Special City Council meeting were accepted as presented. Mayor Denzer asked that the City Clerk make the necessary revisions to the November 4, 1998, minutes. CONSENT CALENDAR Shiely requested that Items K, L and M be discussed. Hale requested that Item H be pulled from the Consent Calendar and be included in the discussions under Unfinished and New Business. He requested Item I be discussed as well. Shiely explained that items K, L and M are resolutions accepting donations. Shiely • gave special recognition to Item K, a donation in the amount of $613.97 for the Drug _ Abuse Resistance Education Program. She explained that the equipment purchased with these funds will allow the simulation of responses for individuals under the Page 3 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • influence of alcohol. Shiely noted that these funds were donated by Council Member Cheryl Kohls and thanked her for the donation. She acknowledged that Item L was a donation of $500 from the Lions Club for the reward fund for the vandalism incident at Kingston Park, and Item M was a donation of $500 from the Cottage Grove Athletic Association for the reward fund for the vandalism incident at Kingston Park. Shiely stated that according to the newspaper, individuals have been arrested for the damages made to Kingston Park. Acting Public Safety Director Kinsey stated that the reward was instrumental in making the arrests. He explained that two separate incidents took place on the date of vandalism, and also thanked the organizations for their generous donations to help solve the case. Hale stated that Item I is a resignation from Donald Schmitz. He acknowledged the valuable work performed by Schmitz and that Schmitz has been a very active and proud resident of the City of Cottage Grove. Hale recognized the service and contribution made by Schmitz to the City and its residents. MOTION BY HALE, SECONDED BY WOLCOTT, TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE SEPTEMBER 23, 1998, HUMAN SERVICES COMMISSION MEETING; THE MINUTES OF THE OCTOBER 12, 1998, PARKS, RECREATION, AND NATURAL RESOURCES • COMMISSION MEETING; AND THE MINUTES OF THE SEPTEMBER 8, 1998, PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION MEETING. B. RECEIVE INFORMATION ON THE STATUS OF THE PUBLIC WORKS BUILDING CHANGE ORDERS. C. APPROVE CHANGE ORDER NUMBER 1 TO RICHARD KNUTSON, INC. FOR $77,586.27 ON THE JAMAICA AVENUE/97TH STREET SOUTH STREET IMPROVEMENTS (ANDERSON RENEWAL). D. APPROVE CHANGE ORDER NUMBER 1 ON THE PINE FOREST 4TH ADDITION TO HYDROCON FOR $20,541.00. E. APPROVE CHANGE ORDER NUMBER 2 TO TOWER ASPHALT FOR $9,155.65 ON THE EAST POINT DOUGLAS ROAD "MENARDS" PROJECT. F. APPROVE CHANGE ORDER NUMBER 2 ON THE 80TH STREET RECONSTRUCTION PROJECT TO TOWER ASPHALT FOR $174,354.87. G. ADOPT RESOLUTION NO. 98-208, A RESOLUTION APPOINTING A YEAR 2000 COORDINATOR. • H. THIS ITEM WAS MOVED TO UNFINISHED AND NEW BUSINESS. Page 4 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • I. ACCEPT RESIGNATION OF DONALD SCHMITZ FROM THE PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION. J. ADOPT RESOLUTION NO. 98-209, A RESOLUTION AUTHORIZING THE INSTALLATION OF STOP SIGNS ON IDSEN AVENUE AT 68TH STREET. K. ADOPT RESOLUTION NO. 98-210, A RESOLUTION ACCEPTING A$613.97 DONATION OF MONEY FROM CHERYL KOHLS FOR THE DRUG ABUSE RESISTANCE EDUCATION PROGRAM. L. ADOPT RESOLUTION NO. 98-211, A RESOLUTION ACCEPTING A$500.00 DONATION FROM THE LIONS CLUB FOR THE REWARD FUND FOR THE VANDALISM INCIDENT AT KINGSTON PARK. M. ADOPT RESOLUTION NO. 98-212, A RESOLUTION ACCEPTING A$500.00 DONATION FROM THE COTTAGE GROVE ATHLETIC ASSOCIATION FOR THE REWARD FUND FOR THE VANDALISM INCIDENT AT KINGSTON PARK. N. ACCEPT MAYOR DENZER'S LETTER TO THE SOUTH WASHINGTON COUNTY TELECOMMUNICATIONS COMMISSION. O. APPROVE APPOINTMENT OF CLAUDE STORHAUG AS THE PUBLIC � SERVICE WORKER FOR THE STREETS DIVISION OF THE PUBLIC WORKS DEPARTMENT. MOTION CARRIED. 4-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. PUBLIC HEARINGS A�prove the Nomination by the Advisory Committee on the Historic Preservation to Designate Property at 8348 Keats Avenue as an Historic Site and Adding it to the City's Register of Historic Sites and Landmarks Mayor Denzer announced the purpose of the Public Hearing was to consider approving the nomination by the Advisory Committee on the Historic Preservation to designate property at 8348 Keats Avenue as an historic site and adding it to the City's Register of Historic Sites and Landmarks; also, to defer acceptance of the Preservation Planning Report and final adoption of the resolution until the December 2, 1998, meeting. Finance Director Johnson stated that the legal notice was in order and published in accordance to applicable law. • Mayor Denzer opened the public hearing to those who wished to speak for or against the approval. There being none, Mayor Denzer closed the public hearing and stated that this issue will come back on the agenda for final adoption on December 2, 1998. Page 5 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council � A�prove the Nomination by the Advisory Committee on the Historic Preservation to Designate Property at 7003-7007 East Point Douglas Road as an Historic Site and Adding it to the City's Reqister of Historic Sites and Landmarks; Modify the Preservation Planning Report to Ensure the Property's Future Use is Consistent with the City's Comprehensive Plan and Zoning Requlations Mayor Denzer announced the purpose of the Public Hearing was to consider approving the nomination by the Advisory Committee on the Historic Preservation to designate property at 7003-7007 East Point Douglas Road as an historic site and adding it to the City's Register of Historic Sites and Landmarks; and to modify the Preservation Planning Report to ensure the property's future use is consistent with the City's Comprehensive Plan and zoning regulations; also, to defer acceptance of the Report and final adoption of the resolution until the December 2, 1998, meeting. Johnson stated that legal notice was in order and published in accordance to applicable law. Mayor Denzer opened the public hearing to those who wished to speak for or against the approval. Hugh Gibson, 136 6th Street, Northeast, Washington, D.C., informed the Council that • he is the owner of the property located at 7007 East Point Douglas Road. Gibson explained that this is an historic issue and also land issue because the property is zoned retail. The retail zoning has been in effect since the 1960s. Gibson stated that up until 1982 the zoning may have made sense when the property had a direct connection to East Point Douglas Drive. Now, 30 years later, it is an entirely different situation as there is no access from the highway to the property, and the time may be right to consider rezoning the property from commercial to some other zone. Gibson requested the Council to go one step further and end the outdated zoning classification to the real situation the property is in. He stated he would like the property rezoned to residential but was aware not all 17 property owners feel the same way. Gibson requested that when the Council acts on the petition they also consider the appropriate land use of this property in the future. Hale asked if Gibson gave a similar presentation to the Planning Commission, and Gibson responded no, because the historic preservation issue does not go to the Planning Commission. Hale informed Gibson that he needs to give this presentation regarding zoning to the Planning Commission as well. Mayor Denzer directed Staff to work with Gibson on his request. Wolcott asked Historic Preservations Officer Vogel to refresh the Council on the topic of historic preservation. Vogel explained why the City preserves historic sites and stated • that it is the City's policy to preserve heritage sites. This is a form of overlay zoning. The benefits are tangible and intangible, and there are certain economic benefits to listing historical sites. Generally, an historic site improves the value of the property 15 Page 6 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • to 20 percent. Vogel stated that the ordinance gives the Council, Planning Commission, and Staff a way to give property owners consideration in a very structured way. Minnesota is one of the few states that do not give tax assistance to historical property owners. Hale asked when property is placed on the historical register, is the City registering the exterior of the building. Vogel responded that the ordinance does not regulate use, but there is a component in the ordinance regarding exterior changes and guidelines. Guidelines are quite flexible and only applicable to the exterior. Hale questioned if there are barns and shed on the property, would the register pertain to that property as well. Vogel responded the outbuildings are regarded as historic, but not significant. Gibson stated that the agenda describes the application as "Modify Preservation Planning Report to Ensure Property's Future Use is Consistent with City's Comprehensive Plan and Zoning Regulations," and asked the Council to strike that condition from it's approval of the historical preservation petition. Shiely stated that she did not believe that this portion of the agenda was applicable to today's Comprehensive Plan, and Senior Planner McCool stated that the Planning Commission has not discussed any changes to date. • Hale asked if this issue should be tabled until the zoning issue is resolved. McCool explained the Planning Commission's stand on zoning. Shiely stated that since the Comprehensive Plan is being discussed at this time, whatever is consistent today may not be shortly. Mayor Denzer closed the public hearing. The Council approved the nomination. Schroeder stated that this issue will be back on the December 2, 1998, agenda for action, as presented. BID AWARDS - None. UNFINISHED AND NEW BUSINESS Ado�t a Resolution Granting a Conditional Use Permit to Construct an Addition to Crestview Elementary School at 7830 80th Street South MOTION BY HALE, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 98-213, A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION TO CRESTVIEW ELEMENTARY SCHOOL AT 7830 80TH STREET SOUTH. MOTION CARRIED. 4-0. C� Page 7 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • Acce�t Information on River Oaks Golf Course Operatina Results to-Date Mayor Denzer stated that the to-date operating results for the River Oaks Golf Course had been received. Approve a Resolution for a Rural Subdivision AQplication Made by Hugh D. Gibson for the Property in the Southwest Quarter of Section 8 and the Southeast Quarter of Section 7 MOTION BY HALE, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 98-214, A RESOLUTION APPROVING THE RURAL SUBDIVISION APPLICATION MADE BY HUGH D. GIBSON FOR THE PROPERTY IN THE SOUTHWEST QUARTER OF SECTION 8 AND THE SOUTHEAST QUARTER OF SECTION 7. MOTION CARRIED. 4-0. MOTION BY HALE, SECONDED BY SHIELY, TO APPROVE THE RURAL SUBDIVISION AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND HUGH D. GIBSON. MOTION CARRIED. 4-0. Approve Providing Two Council Volunteers to Partici�ate with the Investment Committee • Mayor Denzer asked if there were two volunteers on the Council willing to participate with the Investment Committee. Wolcott and Shiely agreed to vofunteer and participate. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Shiely stated that she was excited with the progress in bringing a farmers' market to the City of Cottage Grove. She suggested the Council and Staff do what they can to find an appropriate site. The Council discussed possible sites for the farmers' market and dates and times of operation. Shiely stated that a letter from the Council indicating how interested the City is in having a farmers' market may be helpful in moving the process along. Hale agreed. PAY BILLS MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE PAYMENT OF CHECK NUMBER 105175 TO 105366 IN THE AMOUNT OF $1,761,124.95. MOTION CARRIED. 4-0. . Mayor Denzer adjourned the Regular Council Meeting to the closed workshop session at 8:17 p. m. Page 8 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • WORKSHOP SESSION - OPEN TO THE PUBLIC Mayor Denzer opened the open public workshop session at 8:30 p.m. Ice Arena Repairs to the Studio Rink Ice Arena Manager Dean Mulso explained the bid given to the Council for review was a new bid. Wolcott asked if there was a significant problem and if improvements had to be done. Mulso explained that he took the average of the original bids from the first project. Mayor Denzer confirmed that the bids could come in higher or lower, and Mulso agreed and stated that he does not see a decrease in the costs. Council discussed the options available. Wolcott stated that he does not like the cost but does not see an alternative. Shiely asked about revenues. Mulso stated revenues were $60,000 for indoor rink, and explained past revenue to the Council. Council discussed the revenue of the rink. Mayor Denzer asked the expected life of the proposed repairs, and Mulso responded that there is at a least 25-year life expectancy. • Mayor Denzer agreed with Wolcott in that there was not an alternative. Hale stated that the City is at zero revenue if improvements are not made. Wolcott questioned how the improvements could be financed, and Johnson explained the inter-fund loan available. The Council and Staff discussed the funding options. Johnson stated that she is hoping with different inter-fund transactions earmarked and the CEE fund, there should be positive cash for the ice arena this year. Shiely asked how much is available in the building fund. Johnson responded $560,000. The Council agreed that the improvement project should go to bid and then the Council and Staff can determine how to pay for it. Hale and Wolcott agreed that the improvements are an investment. Mayor Denzer stated after five years the revenue would pay off a good portion of what is owed, and that he is in favor of the improvements. Hale agreed. Council instructed Staff to go to bid on the project. Golf Course Clubhouse Expansion Options Bruce Anderson presented to the Council two options available for the expansion of the � golf course clubhouse. He stated that business is good and the golf course is secure. In talking with consumers about what is missing at the clubhouse, they responded food and beverage. Page 9 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • Anderson stated that Option 1 is to satisfy the golfers without getting into banquet facilities. This could be a highlight to the existing golf course. He explained the need to keep up with the competition, and stated the need for more revenue outlets, and that the golf course would be paid for in the year 2010. Option 2 is to expand the clubhouse to allow for renting it out and selling it as a banquet hall for weddings, Christmas parties, etc. Shiely stated that she would like to see an expanded facility that could seat up to 200 people, however did not know if the City could afford it at this point, but was totally in favor of Option 1. She reviewed the Option 1 design with Council and Staff. Anderson stated the rationale behind the Option 1 design, and explained the reason for separating the golf shop and the snack bar. Wolcott stated that Option 1 would only operate during decent weather, whereas Option 2 could be opened during the winter months. Anderson stated that both Option 1 and Option 2 could be open during the winter months. Wolcott expressed his concern regarding the competition, stating the competitors all have outstanding clubhouses with decent seating, and stated that he would like the City � golf course to have seating available for 150 guests. Wolcott and Shiely asked staff to prepare a comparative cost analysis. Anderson stated that with the improvements there will be a request for many more tournaments, and questioned if the golf course will remain a municipal golf course. The Council unanimously agreed that the golf course would stay a municipal golf course. Wolcott stated it is a public golf course and has to cater to those consumers. The ideal situation would be to have an additional nine holes so tournaments could be held during regular play. Council discussed the potential of acquiring additional land, and the costs associated with both Options 1 and 2. Wolcott and Shiely agreed that the facility needs to be attractive. Council and Staff discussed the potential of increasing the size to accommodate 150 people, and the possible additional costs. Hale stated that a food service manager would also need to be added to the costs. He asked about the timetable if the Council were in favor. Anderson stated he could be prepared for the 1999 season. Mayor Denzer confirmed that Staff had the direction Council requested. City Policy Discussion - Travel. Training and Education, and Nepotism • Assistant City Administrator Wolfe highlighted what was new and different in the revised City Policy. She explained that the revisions put in limits and caps on several items. Page 10 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • Shiely questioned the section regarding the least expensive form of transportation and stated that she did not feel employees should need to take a bus or subway. Schroeder explained that the City Policy allows for a bit of discretion and explained that the City Policy is ensuring that extreme liberties not be taken. The current City Policy did not address caps and limits. Wolfe stated that a committee prepared the travel and training portion of the City Policy. Wolcott confirmed that the cap for education is $1,500. Wolfe stated that the education portion has a specific dollar amount, and the course must be a job related course, regardless if the degree is related. Schroeder stated that there has to be adopted training plans for everyone. Wolcott questioned the reimbursement of ineals and stated that the per diem in most cities is okay, but he woufd fike to see wording to pay a different per diem based on location. Wolfe explained Section 16.10 allows for unique circumstances. Schroeder stated the City Policy allows $30 per day for meals. Shiely asked about the introduction, under Dedication, the second statement, and asked where the statement came from. Wolfe responded that the statement came from the City's pride statement in the City's mission, and that the training mission should � follow the City mission. Wolfe stated that this City Policy will come back for formal approval on the Consent Agenda at a future Regular Council meeting. Shiely confirmed that the nepotism portion of the City Policy is not retroactive. Wolfe responded that it will not apply prior to December, 1998, and explained the nepotism portion and why the nepotism portion was drafted. Wolfe explained that there will be additional wording changes given by the attorney, and these will be added to the Policy and highlighted for Council review. She reviewed several of the proposed wording changes with the Council. Council and Staff discussed the travel portion of the City Policy and the options Staff may explore to find additional cost savings. Wolfe confirmed that there will be no additional changes made to the travel, training, and education portions of the City Policy, but there will be changes to the nepotism portion. Public Safet�r Director Recruitment � Schroeder stated that this portion of the meeting did not need to be closed, if the Council was able to declare the finalists. Page 11 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council • Schroeder explained that four individuals were interviewed and the candidates were scored on testing mechanisms. He confirmed that the Council received and reviewed the results, and stated that Staff believed that there are four finalists and if the Council agrees with this fact, then based on that process, Staff was prepared with a recommendation. Wolcott questioned the management testing findings. Wolfe explained that this was four separate tests, and explained the tests to the Council. Schroeder explained that scores of 70 and above were passing scores, and that all four candidates met the requirements. The Council accepted and declared the four finalists. Schroeder stated that the next move was to narrow the finalists to whatever the Council determined, or authorize Staff to negotiate a package with an individual. He stated that Council could be ready at this workshop to give direction to Staff to negotiate a package. Shiely stated that the City was looking for someone that stands up to competition, does well on tests, is competent, and makes choices with his head and heart. He explained that considering what the Council and Staff knows and the fact that he did stand up so well, she recommended the hiring of Acting Public Safety Director Kinsey. Shiely stated • that Kinsey deserved to be hired because he is the best candidate. Hale concurred with Shiely. He stated that only one candidate stood out outside of Kinsey, and that was Officer Stewart. He felt it would be a good move to retain Kinsey until his retirement, and agreed there was a good selection to choose from, and that they represented diversity. Hale stated that overall, Kinsey meets the qualifications for the Chief of Police in the City. Mayor Denzer stated that the two top candidates were very close and he could support either one. He explained that with Kinsey's experience and knowledge in the City, he had the upper hand and supports Kinsey. Wolcott stated that the rating was interesting, and explained that he had talked with some of the candidates at the reception and some had left before he arrived. He explained that a social atmosphere was not a good place to talk with the candidates, and that he believed the City has an outstanding Police Department and someone coming from outside could hurt the morale. Wolcott agreed that Kinsey was the best candidate and will do a good job, and that out of the four candidates, Kinsey is the only one he would accept to be the Director of Public Safety. Schroeder reported that during a telephone conversation Kohls recommended Kinsey, and Staff also recommended Kinsey. Council agreed that Kinsey was the best � candidate. Page 12 of 13 Regular Meeting - November 18, 1998 Cottage Grove City Council � Schroeder confirmed that Council's direction was to negotiate a package with Kinsey., and explained the salary range for the position being offered. Mayor Denzer closed the open public workshop session at 10:09 p.m. WORKSHOP SESSION - CLOSED TO THE PUBLIC - None. ADJOURNMENT MOTION BY HALE, SECONDED BY WOLCOTT, TO ADJOURN THE REGULAR COUNCIL MEETING AT 10:10 P.M. MOTION CARRIED. 4-0. Respectfully submitted, Carolyn Petruga, Recording Secretary TimeSaver Off Site Secretarial, Inc. • Page 13 of 13 FINAL AGENDA � COTTAGE GROVE CITY COUNCIL DECEMBER 2, 1998 Persons wishing to address the Council during this meeting are asked to fill out a"Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chambers. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 12. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor � ROLL CALL — City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Planning Commission Meeting of October 26, 1998 B. Appoint Tina W. Valek to Committee on Historic Preservation Staff Recommendation: Historic Preservation Officer Robert Vogel recommends Council approve appointment of Tina W. Valek to the Committee on Historic Preservation for term to expire February 28, 2000. C. Approve Conditional Employment Offer to David Liermann for Public Safety Dispatcher Staff Recommendation: Approve Conditional Offer of Employment to David Liermann for the Position of Public Safety Dispatcher D. Appoint Kathy Dennis to Regular Status Employee Staff Recommendation: Approve E. Waive City's Commission Tenure Policy and Reappoint Existing Members of Planning Commission Staff Recommendation: Reappoint Glen Kleven, Glen Brown, Phil Foster, Jeff Podoll, and Ken Boyden for another two-year term 11/18/98 AGENDA Cottage Grove City Council • F. G. H. J. K. � L. M 5. 6. � 7. Receive Information Regarding Public Input for Comprehensive Plan Update Staff Recommendation: No Council action required unless Council wishes to diverge from the outlined community input process Adopt Resolution Designating Robert's House, 8348 Keats Avenue South, as an Historic Site in the City Register of Historic Sites and Landmarks Staff Recommendation: Defer action until the December 16, 1998, City Council meeting Adopt Resolution Designating Hill-Gibson House, 7003-7007 East Point Douglas Road, as an Historic Site in the City Register of Historic Sites and Landmarks Staff Recommendation: Defer action until the December 16, 1998, City Council meeting Approve Change Order Number 2 to Danner, Inc. for 1998 Pavement Management Project for $25,735.36 Staff Recommendation: Approve Change Order Number 2 to Danner, Inc. in the amount of $25, 735.36 for the 1998 Pavement Management Project Amend Ordinance #654 - Cigarettes, Tobacco, and Tobacco Related Devices of the City of Cottage Grove Staff Recommendation: Modify Ordinance #654 to ref/ect the changes as set for in a/ternative #3 and as printed on the included modified ordinance Receive Report from DOER Regarding Compliance with Local Government Pay Equity Act Staff Recommendation: Ratify receipt of report from DOER regarding compliance with the Local Government Pay Equity Act Adopt Resolution Approving Personnel Policy for City of Cottage Grove Staff Recommendation: Adopt the attached Reso/ution adopting a Personnel Policy for the City of Cottage Grove Adopt Resolution Certifying Delinquent Utility Bills in the Amount of $97,048.44 Staff Recommendation: Adopt resolution certifying delinquent utility bills for collection with 1999 property taxes N. Adopt Resolution Approving CSAH 39 (Hadley Avenue) Reconstruction Project Plan • Staff Recommendation: Adopt resolution approving CSAH 39 Reconstruction Project Plan Authorize Three (3) Year Prosecution Services Agreement With F. Joseph Taylor, P.A. Staff Recommendation: Authorize agreement Appoint James Kinsey as Public Safety Director Staff Recommendation: Approve the Appointment RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES PUBLIC HEARINGS BID AWARDS 11/18/98 AGENDA Cottage Grove City Councii � 8. UNFINISHED AND NEW BUSINESS A. Receive Information on Green Corridor Project 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve Payment of Check Numbers 105367 to 105632 in the Amount of $291.647.251 12. WORKSHOP SESSION — OPEN TO PUBLIC A. 1999 Pay Plan for Non-Represented Employees 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT . �