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HomeMy WebLinkAbout1998-11-18 PACKET 03.A.EGllLA E�°f G C TT'A, E ROVE C(TY OtJt�CIL October2l, 1998 � � OPEN FORUM - 7:15 p.m. Open Forum provides persons an opportunity to inform the Council of a probiem or to request information related to City business that has not been scheduled for Council action and does not appear on the Agenda. Mayor Denzer encouraged persons to limit their remarks to three (3) minutes per issue. Present: Mayor John Denzer Council Member Jim Wolcott Councii Member Sandy Shiely Council Member Rod Hale Council Member Cheryl Kohis Absent: None Also present: Ryan Schroeder, City Administrator Jim Kinsey, Acting Public Safety Director Kim Lindquist, Community Development Director Bob Long, City Attorney Michelle Wolfe, Assistant City Administrator At 7:15 p.m., Mayor Denzer opened the Open Forum. Mayor Denzer visited with Casey Hoffman who recentiy won an American Pre- Teen talent contest and will now advance to the National American Pre-Teen contest to be held in Orlando, Florida. Miss Hoffman asked that the City provide her with 120 "tokens" displaying the name Cottage Grave to share with other contestents at the national event. City Administratar Ryan Schroeder stated that he will forward the tokens to Ms. Haffman. Fet 7:18 p.m., �ayor Denzer adjourned the dpen Forum. � � •' � The City Cauncil of the City af Cattage Grove, Washington Cnunty, Minnesota held a reg�alar meeting an Wednesday: Octaber 21, 1998, at the Cottage Grove City Hall, 7516 80th Street Sauth. Mayor Derrzer calied the meeting ta order at 7:30 p.rr�. Regular Meeting - October 21, 1998 Cottage Grove City Council Page 2 ROLL CALL Present: Pviayor John Denzer Council Member Jim Woicott Council Member Sandy Shiely Council Member Rod Hale Councii Member Cheryl Kohis Absent: None Also present: Ryan Schroeder, City Administrator Kim Lindquist, Community Development Director Bob Long, City Attorney Jerry Bourdon, City Engineer Jim Kinsey, Acting Public Safety Director Les Burshten, Pubiic Works Director Micnelle Wolfe, Assistant City Administrator Mayor De�zer presided over the meeting. ADOPTiON OF AGENDA MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE THE FINAL AGENDA. MOTION CARRIED. 5-0. PRESENTATIONS Status of Medical and Dental insurance Tim dun6eavy af Johnson McGann Benefits, Inc. briefly reviewed tk�e status of the benefits provided by Johnson McCann Benefits to the City of Cottage Grove. Dunleavy stated he had good news for the City regarding the cost of their health and dental insurance. For the first time in five years, this year there was na increase cost. He presented charts to the Council showing the histary of the City's account, and explained the cost process. He stated that the City s weliness program with Health Partners heiped maintain the City's costs through preventive care. Wolcott asked if the patien4 co-pay was standard. Dunleavy responded that a $15 co-pay is a typical average and ti�is co-pay alsa broughf professional services costs down. Regular Meeting - October 21, 1998 Gottage Grove City Council Page 3 APPROVAL OF MINUTES The minutes of the October 7, 1998, Regular City Councii meeting were accepted as presented. Mayor Denzer asked that the City Clerk record the P�iinutes as presented. CONSENT CALENDAR Haie asked that item B be acknowledged and stated that a$100 gift was given to the City from North Star Steel Minnesota for the Sixth Annual Youtn Safety Camp. Kohls asked that items G through M be "lumped" together and discussed by the Council. Kohls explained that items G through M are change orders and suggested that in the future the Council should go through the change orders item by item and review them further with more information provided. MOTION BY WOLCOTT, SECONDED BY SHIELY T0: A. ACCEPT AND PLACE ON FII.E THE SEPTEMBER 13, 1998, PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION MEETING MINUTES; THE AUGUST 11, 1998, PUBLIC SAFETY, HEALTH, AND WELFARE COMMISSION MEETING MINUTES; AND TNE SEPTEMBER 14, 1998, PUBLIC WORKS COMMISSION MEETING MINUTES. B. ADOPT RESOLUTIOAf IVO. 98-193, A RESOLUTION ACCEPTING A $100 DONATION FROM NORTH STAR STEEL NiiNNESOTA FdR THE SIXTN ANNUAL YOUTH SAFETY CAMP. C. APPRO�E THE APPOINTMENT OF DICK PEDERSOCJ T� THE ECONOMIC DEVELOPfV1ENT AUTHORITY FOR A TERM TO EXPIRE 12/31 /02. � .... ...� � « � :- . � • . .. � � .,. . . � , � , . .. . . � * ._ 3.�. r ilr �* r .i.r i. .�. � �, * , � ' . � � � • � i � F a���av� TH� �,P�o��v�rn��r�r c�F �Yara a. sc��zca�a�� Ta �z��u�AR �T�TUS. Regular tvleeting - October 21, 1998 Cottage Grove City Council Page 4 ADOPT RESOLUTION IdC1. 98-194 A RESOLUTION APPROVING THE SUPPLEMENT TO EMPLOYMENT AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND CITY ADMINISTRATOR RYAN SCHROEDER. G. APPROVE CNANGE ORDER iVO. 29 TO LISTUL INDUSTRIES FOR $1,979.82 ON THE PUBIC WORKS BUILDING EXPANSION. H. APPROVE CHANGE ORDER NO. 35 TO KELLINGTON CONSTRUCTION FOR $38,353.90 ON THE PUBLIC WORKS BUILDING EXPANSION. I. APPROVE CHAPJGE ORDER NO. 38 TO SWANSON PLUMBING AND HEATING FOR $181.00 ON THE PUBLIC WORKS BUILDING EXPANSION. J. APPROVE CHANGE ORDER NO. 39 TO LISTUL INDUSTRIES FOR $841.96 ON THE PUBLIC WORKS BUILDING EXPANSION. K. APPROVE CHANGE ORDER NO. 40 TO SWANSON AND YOUNGDALE FOR $480.00 FOR THE PUBLIC WORKS BUILDING EXPANSION. L. APPROVE CHANGE ORDER NO. 41 TO PHASOR ELEGTRIC FOR $21,024.00 ON THE PUBLIC WORKS BUILDING EXPANSION. M. APPROVE CHANGE ORDER NO. 42 TO PHASOR ELECTRIG FOR $3,969.00 ON THE PUBLIC WORKS BUILDING EXPANSION. N. RECEIVE REPORT FROM FINANCE DIRECTOR LIZ JOHNSON, DATED OCT08ER 14, 1998, IN RESPONSE TO CGUNCI� ACTIOPJ DELAYING ADOPTION OF 80TH STREET ASSESSP�IENTS. O. ADOPT RESOLUTIOtV lYO. 9�-195, A RESOLUTION APPROVENG FINAL PAYMENT IN THE AMOUNT OF $13,811.90 TO SPAl�CRETE MIDWEST COMPANY FOR THE PUBUC WORKS BUILDING EXPANSION PROJECT. . ,. • .. ,; , � . . � :. . �. , s . ; ♦ I;' li •; • t • �. . � . � �* � � i . Regular Meeting - October 21, 1998 Cattage Grove City Council Page 5 ADOPT RESOLUTION NO. 98-198, A RESOLUTION APPROVING THE INTERFUND TRANSFER FROM THE C�OSED DEBT FUND (300} TO l"HE WATER OPERATING FUND (610) TO COMP�ETE THE FINANCING OF THE PUBLIC WORKS BUBLDING EXPANSION. R. RECEIVE THE DRAFT INFORMATION ON THE FISGAL IMPACT ANALYSIS FROM COMMUNITY DEVELOPMENT DIRECTOR KIM LINDQUIST. MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. PUBLIC HEARINGS - None. GI��=�_.7�7.y Award Bid to Dictaphone Systems Incorporated for the Enterprise Voice and Data Management System M07ION BY WOLCOTT, SECONDED BY HALE, TO AUTHORIZE THE PURCHASE OF THE ENTERPRISE VOICE AND DATA MANAGEMENT SYSTEM FROM DICTAPHONE SYSTEMS, INCORPORATED IN THE AMOUPJT OF $45,880.d0, AND ADOITIONAL TELEPHONE ANALOG LINES FOR $13,000 PLUS SALES TAX. MOTION CARRIED. 5-0. UNFINISHED AND NEW BUSINESS P.ppro�✓e Pr�osa! and E�nditure for Fiscal lmpact Study of Grey Cloud !sland Hale stated that the proposal provided to fhe Council is asking the City to participate with the Metropolitan Counci( in e Fiscal Impact Study and described the options for the development. Hale stated that one scenario being asked to consider is a mixed residential development of 600 new units. Hale stated he was not comfortabie with this option. hiale stated that he would like to suggest that the scenario for maximum development of 600 units be amended. His amendment would be to consider the development based on the City's ordinance far rural development. Flale expfained that this amerdment gives the flexibility and gets to the care of what the City is cancerned about. Gity Administr�tar Schroed�r stated that Sfaff is cc�mfortable with the amendment. Regular Meeting - October 21, 1998 Cottage Grove City Councii Page 6 Wolcott asked how many houses are at 4he upper end of the scope. Gommunity Development Director Lindquist responded that the lower densities are witn a septic and weli system. At the higher end is the rural densities with one unit per three acres of iand. Lindquist stated that Staff is trying to compare the individual septic options with the compact systems. The capital costs and the operational costs would be vastly different than the individual. Lindquist stated that her assumption is that the developer would pay, but the future operating costs will be from the City. Wolcott stated the Staff needs to look at a wide range of options and look at the full range so the Council car� determi�e the financial impact. Hale stated that if a landowner wants to make adjustments within the ordinance by making a request for City services, it is his option, not the option of the City. Hale asked why the City should pay to have this done. The landowner should pay. Hale stated that Staff needs to study the infrastructure costs. Lindquist stated that the City can accommodate both scenarios because the initial thought was to be fairiy conservative. Lindquist stated that he felt that Staff has been fairly prudent. Shiely stated that the City is assuming that there will be some kind of development. Lindquist stated that there are people interested, but the first scenario is a fuli park development. Lindquist explained that peopie are making a lot of guesses with what is the best financial option for the City. Shiely agreed with Hale and stated that as far as she knows there are no potential pians. Lindquist stated that Staff is planning on meeting with the Gounty regarding the scope of this issue. Shiely stated that the park wauld require a commitment by the City and is something the City wants and is willing to pay for. There is no way a full park study will show the City coming out financially anead. Kahis stated that the study will give the Gity a clue as to the casts. Kohls stated that the park may not put the City in the hole. t�ayor �enzer canfirmed that this is just a study. Hale asked ifi the study will inciude road imp�ovements tn the island, etc. Lindquist respandpd yes. Regular Meeting - October 21, 1998 Cottage Grove City Councii Page 7 Wolcott asked if the approval could be worded for individua( systems. Lindquist sfated yes. Lindquist stated that Staff can come up with criteria that will not look like the proposal. Hale stated with the gross land figures, they could put an unlimited number of houses. By doing this now, they are misleading peaple. Kohls agreed. Kohis stated that she would like the public to know the Council is not advocating a complete park or high density housing on the island. Kohls explained thaf the Council is trying to be fiscally responsible. When the time comes for the park to be a discussion issue, there wiil be some solid information to work with. MOTION BY HALE, SECONDED BY WOLCOTT, TO APPROVE THE FISCAL IMPACT STUDY OF GREY CLOUD ISLAND AND THE APPROPRIATION OF $7,000.00. MdTION CARRIED. 5-0. Adopt Resolution Grantinq Variance to Section 28-21(c) of the Citv's Zoning Ordinance to Reduce the 20-Foot Minimum Side Yard Setback for Accessorv Structure to 7 Feet for Propertklocated at 7468 Grand Circle South MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT F2ESOLUTfON IVO. 98-199, A RESOLUT�ON GRANTING A VARIANCE TO SECTION 28-21(C) OF THE CITY'S ZONING ORDINANCE TO REDUCE TNE 20-FOOT MINIMUM SIDE YARD SETBACK FOR AN ACCESSORY STRUCTURE TO 7 FEET FOR THE PROPERTY LOCATED AT 7468 GRAND CIRCLE SOUTH. MOTION CARRIED. 5-0. Adopt Resoiution A�provinq CAMAS Minnesota Incorporated's 1998 Mininq Permit to Excavate and Pracess Aggrectate Material located at 11250 Grev Cl Tra if South Lindquist informed the Council of minor changes to the resolution. Page 2, at the fifth "whereas'" it �eads "WHEREAS, blasting, dewatering, stripping of averburden/topsoil, screening, and crushing operations are not proposed; arrd". Lindquis# stated that the first word "blasting" and the sixth word "screening° should be deleted. Lindquist also informed the Cauncil that condition number 9, reads "A minimurrr of 500 tree seedlings having a minimum height �f 24 iriches shali be plarrfed throughrout the reclaimed areas of the mine" should indude "in the year 1999" at the end of the sentence. Reguiar Meeting - October 21, 1998 Cottage Grove City Council Page 8 Bob Bieraugel of CAMAS Minnesata, Inc. indicated an additional minor correction to the fifth "whereas." He stated that screening does take place, however there is no blasting. There is dewatering and stripping. Bieraugel stated that the sixth "whereas" describes the legal counsel for the Schilling family's concern abouf the plant. He explained 4hat the fifth "whereas," in his estimation, does not belong. The Schillings asked that this be a condition, not a"whereas". Bieraugel stated that this "whereas" belongs in the CUP, as well as a"whereas" regarding CAMAS attorney's exception to this issue. He asked the Council to strike this "whereas°. Bieraugel stated that CAMAS had no objection regarding additional trees. Bieraugel stated that under condition number 8 it is required that CAMAS pay iYs fair share of road maintenance, etc. He explained that there was discussion regarding this condition at the Planning Commission meeting and any share the company pays wouid be part of an assessment process. Bieraugel stated that this condition be a condition of the CUP, and requested this condition be removed with the understanding that the repair costs be passed along in the assessment process. Hale asked if the Schiliing family signed-off on the sixth "whereas." Bieraugel responded yes. Hale asked about condition number 8 and how much CAMAS pays in County tax. Bieraugel responded that in 1997 CAMAS paid $147,000. Hale asked if this tax was paid for tonnage, and Bieraugel stated in 1997 CAMAS paid an additional $89,000 in aggregate tax. Hale asked if this is just for the Nelson plant, and Bieraugel stated yes. He expiained to the Council the taxes paid by CAMAS. Lindquist stated that with regard to the sixth "whereas" the City resolutions require this be public information. Lindquist stated that with regard to condition number 8, she disagreed vdith Bieraugel views. Lindquist explained that the PBanning Commissian felt that it was a good item to include whereby putting CAIVIAS on natice that the City would be looking at an assessmenfi process. The Planning Commission felt that it vuas appropriate. Shiely asked vvhat the City cauld do to ir�creese the aggregate tax paid to tt�e City. WoEcott stated that Cattage Grove is in a unique situation because County roads are nat used, City raads are used. t�Aost plants �re on Caurrty roads. Regular Meeting - October 21, 1998 Cottage Grove City Council Page 9 Hale suggested that the City inform the County thet because they are reimbursed, they ought to consider taking over Grey Cloud Trail and 103rd. Cnuncil agreed the County should be approached. Schroeder stated that the County determines how the money wili be reimbursed to the City. Schroeder stated that Cottage Grove does get a larger share than one or two other jurisdictions. Schroeder stated that condition number 8 is putting CAMAS on notice that if abutting roadways are not improved, CAMAS will be assessed. Lindquist stated that comments made during the public hearing are included in the resolutions. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE f2ESOLUTION NO. 98-200, A RESOLUTION APPROVWG CAMAS MINNESOTA, INC.'S 1998 MINtNG PERMIT TO EXCAVATE AND PROCESS AGGREGATE MATERIAL AT 11250 GREY CLOUD TRAIL SOUTH, DELETING "WHEREAS." MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCI� COMMENTS AND REQUESTS - None. COUNCIL COMMENTS AND REQUESTS Wolcott stated that there will be an open house held at the Public Works Building on October 24, 1998, at 10:00 a.m. to 3:00 p.m. Hale stated the Council had received a letter regarding the alignment of Jamaica a�d Tawer. Hai� asked that the 6etter be forwarded to the City Engineer for review. F'AY BIL�S MOTION BY SHIELY, SECONDED BY KOHLS, TO APPROVE PAYMENT OF CHECK NUMBER 104759 TO 105002 IN THE AMOUfVT OF $1,746,609.25. MOTlON CARRIED. 5-0. Mayor Denzer temporarily adjourned the Regular Caurrcil Meeting at 8:2� p.m. for a warkshop session open to the public. v_voR�sHOP s�ssiar� �hayar Denzer erpened the public workshnp session at 8:37 p m. Regular Meeting - October 21, 1998 Cottage Grove Gity Council Page 10 Workshap Re arding Acquisition of Golf Course Pro e�rty Council and Staff discussed the City's possible acquisition of the golf course property. Wolcott suggested the Mayor and a Council Mernber meet with the County Appraiser to discuss the County assessments. Wolcott explained that City owned and operated goif courses are not taxed and the County is looking at something to get revenue with at the City's expense. The original agreement was that the County was not going to tax tne City because the golf course was City operated. Woicott explained that now the new commercial appraiser af tne County wants to tax the City for the portion of the golf coarse Iocated on 3M land. Wolcott stated that the golf course is a City run goif course and not a financial enterprise. Wolcott questioned if the City should negotiate the purchase of the land from 3M or go argue with the County. Wolcott suggested that if the land is purchased the City negotiate with 3M that they have first right to buy back if the City decides to no longer operate 4he golf course. Hale suggested the City purchase the land. Wolcott suggested that the Mayor and a Council Member first meet with the County. Schroeder stated that one issue is the tax, and questioned if it made sense to buy the property. Wolcott asked the Council to view the Woodbury Club hlouse and the Oak Marsh Club House to see what the City is competing with. Wolcott stated the club heuse sheuld be expanded ta keep up with the compatition. The Council agreed that they support the expansion of the golf course club house. Schroeder stated that StafF is planning to talk to the Cauncil about the proposed expansion of the ciub house at a later date. Hale stated that if it is in the City"s best interest to buy the land, then the City should go ahead with the purchase. Woicott stated that meeting with the Caunty may be quicker. �layor Denzer stated thaf 3M would insist on a right of first refusal. �hiely agreed that Staff shauld pursue the purchase af the land. The Council directed Schroeder to r�rove farward �nrith the purchase of the prc�perty. Regular Meeting - October 21, 1998 Cottage Grove City Council Page 11 Schroeder asked about the tax issue and stated that it was time for Council involvement in the discussians. Shiely volunteered to be part of the discussions. City Attorney �ong stated that the County may say the City is obligated to pay the tax. The law states that taxes are supposed to be paid where there is a private benefit accruing to a private entity. �ong explained that the one case where taxes were not paid was when there was "free rent." Long suggested that if the purchase were to fail 4hrough, the City could propose to 3M that they lease the Iand to the City at no cost. Kohls asked if the Cnunty has fne right to waive the taxes. Long stated he did not think the County could waive the taxes, but felt there was no harm in asking. Hale stated he would be available to meet with the County. Mayor Denzer closed the public workshop session at 8:59 p.m. GLOSED WORKSHOP SESSION - None. ADJOURNMENT MOTION BY DENZER, SECONDED BY SHIELY, TO ADJOURN THE REGU�AR COUNCIL MEETING AT 9:00 P.M. MOTION CARRIED. 5-0. Respectfully submitted, Carolyn Petruga, Recording Secretary TirneSaver C)ff Sit� Secretarra(, Enc. Regular Meeting - October 21, 1998 Cottage Grove City Council Page 12 ►r ♦; �-�`. Wifh regard fo Staff narrres within fhe minutes, Yhe first time / use a Staff person's name in the fext, ! will include their title (exarnple, Finance Director Johnson) and froett that point on the Staff persan's narne will be just fhefr Iast name (example, Johnson). The Open Forum wi(f be treated as a separate document. l will use fhe Council members' lasf rrames only throughout the text If you have any questions, please call me. ► � .�"f!'.i'.��Ii C�1'lZ