HomeMy WebLinkAbout1998-11-18 PACKET 08.A.FtEQiJEST OF ClTY C(7l1NCIL ACTION COUfVCIL AGENDA
CdfEETENG lTEM
[7ATE 11f18i98
Pf2Ef'AF2ED �Y: Comrerunity Development Kim Lindquist
C7RIGINATING DEPARTPJIENT STAFF AUTFiOR
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Approve the resolution granting a conditional use permit to construct an addition to Crestview
Elementary School, 7830 — 80th Street South.
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ADVISORY COMMISSION ACTION
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REVIEWED
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APPROVED
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DENIED
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MEiV10lLETTER: PJlemo from John t�. Burbank dated 91/11l98
RESOLUTiON: Draft
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MEMORANDUM
TO: Honorab0e Mayor and City Council
Ryan Schroeder, City Administrator
FROM: John M. Burbank, Associate Planner
DATE: November 11, 1998
RE: Conditional Use Permit for Crestview Elementary
Introduction
South Washington County School District 833 has applied for a conditional
use permit to expand the Crestview Elementary School facility. It is staff's
understanding that this addition wiii help meet the DistricYs goals of reducing
class sizes.
Discussion
The application as presented was very professional and complete. The staff
review only identified a few changes and additions to the project, which the
applicant has agreed to complete. There was no public testimony against the
application. The materia�s used in the proposed expansion will match the
existing schooi structure architectural scheme.
The Planning Commission wanted Council to be advised that they had some
concerns about the traffic flows on the site and adjacent streets and that if it
continues to be a problem, it should be addressed by the School District.
Recommendation
Staff recommends approval of the appiication as recommended by the
Planning Commission.
RESOLUTION NO. 98-XXX
A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO CONSTRUCT AN
ADDITION TO CRESNIEW ELEMENTARY SCHOOL
WHEREAS, South Washington County Schooi Distrid 833 has applied for a
conditional use permit to construd an addition on property legally described as:
Parcel 1 : The Southeast Quarter of the Southeast Quarter of Section 8,
Township 27, Range 21.
Parcel 2: The Southwest Quarter of the Southwest Quarter of Section 9,
Township 27, Range 21, except that part thereof described as follows:
Beginning at the Southwest corner of the Southwest Quarter of Section 9,
Township 27 North, Range 21 West; thence North on the West line of
said Section 300 feet; thence East and parailel with the South line of said
Section 300 feet; thence South and parallel with the West line of said
Section 300 feet to the South line of said Section; thence West along the
South line of said Section 300 feet to the point of beginning, subject to
pubiic roads and highways.
Parcel 3: That part of the South�est Q�!arter of th� Sos�th�v�st Quarter of
Section 9, Township 27, Range 21, described as follaws: Beginning at the
Southwest corner of the Southwest Quarter of Section 9, Township 27
North, Range 21 West; thence North on the West line of said Section 300
feet; thence East and parallel with the South line of said Section 300 feet;
thence South and parallel with the West line of said Section 300 f2et to
the South line of said Section; thence West along the South line of said
Section 300 feet to the point of beginning, subject to public roads and
highways.
Commonly known as 7830 — 80th Street South, Cottage Grove,
Washington County, Minnesota (the parcel inciudes Park Senior High,
8040 — 80th Street South).
Resolution 98-XXX
Page 2 of 3
WHEREAS, public hearing notices were mailed to property owners within 500
feet of the property and a public hearing notice was published in the South Washington
County Bulietin; and
WHEREAS, the Planning Commission held a public hearing on October 26, 1998;
�
WHEREAS, the public hearing was open for public testimony and no testimony was
received that objected to the proposed improvements. The applicant was present at the
m2eting; and
WHEREAS, the Pianning Commission unanimousiy approved the application,
subject to the conditions listed be►ow.
NOW, THEREFORE, BE IT RESO�VED, the City Council of the City of Cottage
Grove, Washington County, Minnesota concurs with the Planning Commission's
recommendation and hereby approves the conditional use permit application filed by the
South Washington County School District 833 to allow the construction of an addition to
Crestview Elementary School, subject to the foilowing conditions:
1. A building permit and commercial plan review packet shall be completed,
submitted, and approved by the City prior to the commencement of any
construction activities.
2. Silt fencing shali be insta�Ied around the entire perimeter of the buiiding at
the construction limits.
3. Additional engineering details that minimize stormwater drainage across ail
sidewalks near the building addition shall be completed, submitted, and
approved by the City prior to the commencement of any construction
activities.
4. Tree planting and protection activities shaii b� in accordance wifh fhe
instructions detailed on the submitted preliminary site plan (sheet L-2).
5. A revised landscaping p{an detailing the addition of four deciduous over story
trees 4 six foot coniferous trees plus 24 building perimeter shrubs and
associated mulch or rock to the existing landscaping on the front of the site.
In addition, the juniper shrubs that were removed in front of the building shall
be replaced, as they acted as parking lot perimeter screening for the front lot.
The revised landscaping plan shall be submitted to the City and approved
prior to the release of a building permit.
6. The applicant shaii submit a bona fide cost estimate of the landscaping
improvements and relocations. A letter of credit in the amaunt of 150 percent
of such estimate shall be submitted to and approved by the City. Upon
Resolution 98-XXX
Page 3 of 3
completion of the landscaping improvements, the applicant shall submit an
as built survey of all planting locations and inform the City in writing that said
improvements have been completed. The City shall retain the financial
guarantee for a period of one year from the date of notice to insure the
survival of the piantings.
7. All new roof top mechanical equipment on the sife shall be screened prior to
the certificate of occupancy for the addition.
8. A trash enclosure that meets the criteria established in section 28-39 shall be
provided for all e�erior trash and recyclable containers. Construction of said
enciosure shall be completed prior to the release of a certificate of
occupancy.
Passed unanimously this 18th day of November, 1998.
John D. Denzer, Mayor
Attest:
Caron M. Stransky, City Clerk
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ITEM: 6.2
PUBLIC MEETING DATE: 10i26/98 TENTATIVE COUNCIL REVIEW DATE: 11/18/98
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e4PPLICANT:
REQUEST:
South Washington County School District #833
Conditional use permit to construct an addition to Crestview Elementaey
Schooi.
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LOCATION:
ZONING:
CONTIGUOUS
LAND USE:
7830 — 80th Street South
R-3, Single family residential
NORTH: Playground/open space
EAST: Open space and ice arena
SOUTH: Single family residences
WEST: Offices and chiid day care facility
SIZE: Land area = approximately 40 acres
Build'eng size = 65,334 square feet
Addition size = 5,500 square feet
DENSII'Y:
N/A
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Approval, subject to conditions listed in this staff report.
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F:IGROUPSWLANNING\79981PCREPOR11CresMew CUP96-39 Cover Page.doc
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PLANNING STAFF REPORT
CASE CUP98-39
OCTOBER 26, 1998
Introduction
South Washington County School District has made application for a conditional use
permit amendment allowing for a 5,500 square foot addition to Crestview Elementary
School. The existing public school building is 65,334 square feet bringing the total to
70,834 square feet. The proposed expansion is to the northwest wing of the school and
wifl not change the existing use of the property. A kindergarten c{assroom, a special-
education space, a multi-purpose area, and a mechanicai Goset are all enciosed in the
addition. A detail of the building addition footprint is attached as Exhibit A.
Background
The current zoning ordinance requires a conditional use permit for schools within ali
residentiai zoning districts. The original school building was built in the eariy 1970's. No
record of a conditional use permit was found for this initiai construction. It may have
predated the current zoning ordinance. The use was intensified in 1989 by the addition
of classrooms to the eastern wing of the building. This expansion was conditionaily
approved by Resolution 89-265, and construction was completed in 1990.
Property Characteristics
The proposed building addition is situated on appraximately 4Q acres of land. The
property has a variety of accessory uses established, inciuding a nature study plot,
athletic fields, parking lots, and other miscellaneous recreation areas.
Planning Considerations
Condifionai Use Permit
The building addition is not changing the use of the property, as the site will stiil
continue to operate as a kindergarten and grade school facility. Since the use of the
property is not increasing significantly, the majority of the case review for this
appiication was related to the proposed physical changes on the site versus the actual
use.
Planning Staff Report
Case CUP98-39
October 26, 1998
Page 2 of 4
Site Plan Review
The information submitted with the application was weighed against the City's current
development and engineering pertormance standards. This review is covered below. A
detail of the affected portion of the existing site is attached as Exhibit B. Exhibit C
details the proposed site layout.
Architecture
The building addition is of Type II one-hour sprinkled construction and is designed with
similar exterior characteristics as the existing building. A variety of materials including
brick, tile, and aluminum finishes accomplish this conformity. The roof top mechanical
equipment on the addition is proposed to be screened as required by ordinance. The
building elevations are attached as Exhibit D.
Setbacks
The ordinance requires that the building be set back a minimum distance of 50 feet from
the property line. The proposed addition meets this criterion.
Landscaping
The existing landscaping on the site is proposed to be relocated as a result of the new
construction. The area immediately surrounding the addition is heavily landscaped, yet
the older portions of the school along 80"' street are somewhat lacking. Due to the use
intensification and as a result of the conditional use permit, staff is recommending that
additional landscaping be placed in the front of the school. This is allowed by ordinance
and is a part of the city-wide effort to b�ing landscaping up to current standards. Based
on the limited scope of the proposed project, the addition of four deciduous over story
trees 4 six foot coniferous trees plus 24 building perimeter shrubs and associated muich
o� rcck would be ar acceptable improvement to the ehisting lan�scaping on the front of
the site. In addition the juniper shrubs that were remaved in front of the buiiding shall be
replaced, as they acted as parking lot perimeter screening for the front lot. A revised
landscaping plan shall be submitted to the city and approved prior to the release of a
building permit. A financial guarantee will be required to ensure the survival of all new
and relocated vegetation.
Access and Traffic
No changes to the location, size or access of the parking lot are proposed or required. A
recent self-imposed improvement to the parking layout on the site has minimized
congestion and other traffic probiems. There is also adequate demonstrated space for
parking on the property should parking ever become an issue.
Planning Staff Report
Case CUP98-39
October 26, 1998
Page 3 of 4
Grading and Drainage
Drawings detailing the existing and proposed topography contours and drainage routes
were submitted with the application. The stormwater drainage is being directed to two
holding ponds located along Hinton Avenue. These ponds are reported to be
adequately sized to handle the run-off from the additional impervious surface on the
site. The Technical Review Committee reported a concem about stormwater drainage
across the sidewalks adjacent to the building. The committee recommended that the
roof runoff along the western edge of the building be piped under the sidewalk. In
addition, they recommended that the majority of roof runoff be directed to the western
side of the building, so as to avoid large volumes of water flowing from the grass swale
across the sidewaik adjacent to the parking lot. Siit fencing shall be instalied around the
entire perimeter of the building at the construction limits.
Recommendation
Staff recommends approval of the application with the following attached conditions:
1. A building permit and commerciai plan review packet shall be completed, submitted,
and approved by the City prior to the commencement of any construction activities.
2. Silt fencing shall be installed around the entire perimeter of the building at the
construction limits.
3. Additionai engineering details that minimize stormwater drainage across aii
sidewalks near the building addition shall be completed, submitted, and approved by
the City prior to the commencement of any construction activities.
4. Tree planting and protection activities shall be in accordance with the instructions
detailed on the submitted preliminary site plan (sheet L-2).
5. A revised landscaping plan detailing the addition of four deciduous over story trees 4
six foot coniferous trees plus 24 building perimeter shrubs and associated mulch or
rock to the existing landscaping on the front of the site. In addition, the juniper
shrubs that were removed in front of the building shall be replaced, as they acted as
parking lot perimeter screening for the front lot. The revised landscaping plan shail
be submitted to the City and approved prior to the release of a building permit.
6. The applicant shalB submit a bona fide cost estimate of the landscaping
improvements and relocations. A letter of credit in the amount of 150 percent af
such estimate sha�l be submitted to and approved by the City. Upon completion of
the landscaping improvements, the applicant shaii submit an as built survey of ail
planting locations and inform the City in writing that said improvements have been
completed. The City shall retain the financial guarantee for a period of one year
from the date of notice to insure the survival of the plantings.
Planning SYaff Report
Case CUP98-39
Odober 26, 1998
Page 4 of 4
7. Ail new roof top mechanical equipment on the site shall be screened prior to the
certificate of occupancy for the addition.
8. A trash enGosure that meets the criteria established in section 28-39 shali be
provided for all exterior trash and recyciable containers. Construction of said
enclosure shali be completed prior to the release of a certificate of occupancy.
Prepared by:
John M. Burbank
Associate Planner
Attachments
Exhibit A •
Exhibit B •
Exhibit C -
Exhibit D -
Exhibit E -
Exhibit E.1
A detail of the building addition footprint
A detaii of the affected portion of the existing site
A detail of the proposed site layout
Buiiding elevations
Applicant's response to cxiteria
ApplicanYs response to criteria
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A' Will the use be in conforavty with the City's Comprehensive Plan and with the purpose, inten� and
J appllcable stazedazds of the Zoning Ocdinanc�e? EXPLAIN...
Yes/The Building Addition will not change the original and continued use as a
Public Elementary School
� The use shall be located, desigred, maintauied and operated to be compatible with the existing or intended
B character of that zoning district in which it is located. How dces the proposed use fit these aiteria?
This Building Addition will be designed with similar characteristics to the
existing building. The school will continue to operate as a Kindergarten
and Grade School Facility.
C I The use shall not depreciate values of surrounding property. Explain effects of the proposed use on
J surrounding property values.
This building addition will not change the use of the property and will only
expand the existing 65, 334 S.F. building by 5,500 S.F.
The use shall ctot be hazardous, detrimental or disturbing to present and potential surrounding land uses due
D to noises, gtare, smoke, dusk �or, fumes, water pollutlon vibntion, general unsightliness or other nuisances.
Ezplain effects of proposed use.
The current use and manner of operation will not change due to this proposal.
J � 71ie use s�[ ge�mte oniy minimal vehicular traffir on locat streets as defined tsy the Transpartatic� Elemen!
of the Comprehensive Plan The use shall not create traffic mngestion, unsafe access, or parking needs that
will cause uxonveniecxes to the adjoining properties. Explain the lransportadon needs for the proposed use.
(See 'D' above) No significant traffic increase will be generated due to
this proposal.
F( The use shall be served adequately by essential public services such as streets, police, fire protection and
J utilities. Explain how the proposed use will be served.
(See 'D' above) No additional public services will be required due to this
proposal.
G( The use shall �t aeate excessive additional requirements at public cost for public facilities and services and
shall not be detrimental to the economic welfare of the City. Justify tivs statemenl
(See °D' above)
�
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H I The use shall preserve and incorporate the site's important natural and scenic features into the developmenk
� ofadjacentvacantland. WIDtheseaiteriabemet? All new construction for this proposal
will occur within the existing lawn area. No natural or scenic features wi11
The use shall csuse minimal edverse environmental effects. List any effects.
The use shall �wt adversely affect the potentiat development of adjacent vacant land. List any potential
problems.
None
K� The period(s) of time for which the Interim Conditional Use Pernut ls to be granted will terminace before any
adverse effects are felt upon adjacent pmperty.
L. � There shall be adequate assurance that the property will be left in suitable condition after the use is
� terminated. What measures are you intending to take to return the property to a suitable condi8on?
The general construction documents will require all distrubed areas of the
site to be restored.
The use conPornrs tc, the zoecing �+egulations x Yes No
�!
What is the hime frame yov intend on utilizing the Interim Conditional Use Permit?
i.l
Permission of the use will not impose addidonal costs on the public. Are any addi6onal public safety or
public works personnel required? How do you intend to reimburse the City?
No
C�7
The user agrees to any conditions that the goveming body deems appropriate for permission of [he use.
A ���re: x h� b i t E. I a�:
Fee Owner's signature: /�/, 1 _ � !�
{'l UC6W
Date: (�/ (�
EXCERPT FROM THE UNAPPROVED PLANNtNG COMMISSION MINUTES
OF THE OCTOBER 26, 1998, MEETWG
6.2 CASE CUP98-39
The South Washington County School District has applied for a conditional use permit
to construct an addition to Crestview Elementary School, 7830 — 80th Street South.
Burbank summarized the staff report and recommended approval subject to the conditions
�isted in the staff repo�t.
The applicant stated that they had no further information to share with the Commission.
Auge opened the public hearing. No one spoke, The pubiic hearing was c%sed,
Boyden moved fo approve the application subjecf fo fhe conditions lisfed be/ow.
Rice seconded.
1. A building permit and commercial plan review packet shall be completed,
submifted, and approved by fhe City prior to the commencemenf of any
consfruction activities.
2. Silt fencing sha!/ be insta!/ed aiound the entire perimeter of fhe building at fhe
construction limits.
3. Addifional engineering details that minimize stormwater drainage across atl
sidewaiks near the building addition sha// 6e comp/efed, submitfed, and approved
by the City prior to fhe commencement of any construction activifies.
4. Tree planting and protection acfivities sha!( be in accordance with fhe
instructions detailed on the submitted preliminary site plan (sheet L-2).
5. A revised landscaping plan detailing fhe addifion of four deciduous over sfory
trees 4 six foof coniferous trees plus 24 building p�rim�ter shrubs and associafed
mulch or rock to the exisfing landscaping on fhe front of the site. !n addition, the
juniper shrubs fhat were removed in front of fhe buitding shall be replaced, as
they acted as parking lof perfineter screening for the front lot. The revised
landscaping plan shall be submitfed to the City and approved prior to the re/ease
of a building permit.
6. The app/icant sha!l submif a bona fide cost estimate of the landscaping
irnprovements and relocations. A/etter of credit in the amounf of 150 percent of
such esfimate shall be submifted to and approved by the City. Upon complefion
of the landscaping improvemenfs, fhe appticanf shall submif an as built survey of
alI planPing iocations and inform the Clty in writing fhat said improvemenfs have
been campleted. The City shal/ retain the fTnanceal guarantee for a period of one
year from fhe dafe of notice to insure fhe survival of the plantings.
Minutes of Odober 26, 1998, Planning Commission Meeting
Page 3 of 13
7. All new roof top mechanical equipment on fhe site shall be screened prior to the
certificate of occupancy for the addition.
8. A trash enclosure that meets the criteria esfab/ished in section 28-39 sha!l be
provided for all exterior trash and recyclable confainers. Construction of said
enc%sure shal/ be complefed prior to the reiease of a cerfificate of occupancy.
Podol! asked about the tra�c studies that were done for th� BQth Street project regarding
parents picking up and dropping off children. He wants the City Counci! to be aware of the
traffic problems and asked that consideration be given to switching the drop off area to
Hinton rather than 80th Street. Japs stated that he has the same concerns about the traffic
and wondered if the Public Safety Commission had looked at these concerns. Burbank
stated that the staff report was submitted to the department head for review and
dissemination to the commission and that no comment was received from them on this
application.
Podoll stated that the police department is aware of the problem as they have had a patrol
car parked on Hinton to direct some of the tra�c for the children crossing Hinton to get to
the school. He reiterated his concern about the traffic back ups on 80th Street from parents
dropping off and picking up students. Auge Garified that staff shouid include this issue in
their report to the City Council but not as a condition of approvai for this application.
Mike Vogel, Support Services Director for the South Washington County School District,
stated that safety was a bigger concern prior to the addition of the new parking lot to the
northwest of the building. The purpose of the parking lot was to segregate bus tra�c from
citizen traffic. The rear parking lot is used for bus traffic and the front exclusively for drop-
off/pick-up and staff parking. Moving the tra�c onto Hinton would create the same
probiems as before with both buses and cars utilizing the same parking lot. He further
stated that the turn lanes are beneficial, as the line of cars does not back up into the main
lanes of traffic.
Podoli stated that he would like to see the traffic pattems reversed — the buses using the
�9th �treet entrance and vehicie traffic using the rear parking {ot. Podoll asked if the
addition wouid add mc�r� s4udents to tP�e sci�ool, fhereby increasing the traffic problems.
Vogel stated that the expansion at Crestview is not to add more students but to allow for
class size reduction. Boyden asked if the addition would affect the parking area in the rear.
Vogei answered that it would not.
Motion passed unanimously.