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Home My WebLink About1998-12-16 PACKET 04.H.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA NiEETING ITEM # DATE 12-16-98 PREPARED BY Public Safety Jim Kinsey ORIGINATING DEPARTMENT STAFF AUTHOR c :t < s � + + r: � :r � � � w � a ,t a c s < � a < � < + < � < �e w * + � r: x > + + + + � + a c � a COUNCIL ACTION REQUEST Pass a motion authorizing the transfer of $1,140.00 from account 0600-4370 to account 0600- 4530 for the purchase of one Defibrillator Battery Charger STAFF RECOMMENDATION Recommend that Council authorize the transfer of $1,140.00 from account 0600-4370 to account 0600-4530 for the purchase of one Defibrillator Battery Charger and authorize the purchase. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE SUPPORT�NG DOCUMENTS: � MEMO/LETTER: memas dated 11-23-98 from Chris Bailard and 11-30-98 from John Mickelson ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERtNG RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: RvP�iINISTRATOR COMMEN i S �- i � � � � � �� , L1 � � -� � , �_ � �� `-- Gity Administratar Date «�,<.��<�«.�<..�..�<��«��,x GOUNClL ACTION TRKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Memorandum From Captain John A. Mickelson Jr. DATE: 11/30/98 TO: Chief Kinsey SUBJ: Defibriltator Battery Charger Purchase and Fund Transfer Attached to this memo you will find a memo from Chris Ballard. You should note that our current battery charger for life pack batteries is broken. We can still charge with one side of the unit, but this may not last much longer. Our current charger needs to be replaced ASAP. Please allow me to highlight some of the reasons we must replace this unit. • This is not a luxury item. It is an absolute necessity. We can not charge defibriilator batteries for our life packs without it • The current charger is almost non functional. It will probably not survive until the new year. • We did not budget for a new charger as we did not expect this equipment item to break. . The cost to repair it, if it can be done, is 85% of the cost of a new and better replacement unit . This old unit can not charge the new batteries that are in �se in the new life pack 12 units we are going to purchase. Technoiogy has outgrown this very old charger unit. I suggest we authorize Chris to order the new unit ASAP. Our old unit will be of no practical use whe� the new one arrives. Chris has informed me we can trade in the old unit for parts and get a few new batteries for the lifepacks from the vendor. I suggest we take tnis option. It would be something for nothing from our perspective. We do not have enough funds in the equipment account to purchase the unit, 0600-4530. I therefore request a budget transfer from 0600-4370, Equipment Repair, of $1,140.00 to make this purchase. Per city policy, budget transfers in excess of $1,000.00 must be approved by council. I have attached a completed budget transfer form for your review. I have coordinated with Nikki on this issue and she agrees with me on the transfer issue. Please see me if I can be of additional clarification. /� � V� V � � i To: Captain Mickeison From: Chris Bailard Date: November23, 1998 Re: Purchase of PhysioControl battery maintenance system The department of public safety owns one PhysioControi battery maintenance system, which is used to charge and exercise the nickel-cadmium batteries for the LifePak 10 defibriilators. This unit is in a state of disrepair. A new battery maintenance system will cost $1650. In addition to being very old and outdated, the deep cycling well no longer cyGes batteries. Because ihe LifePak 10 battenes are nickel-cadmium, they require regular "exercising," that is, they must be cyGed through a series of charges and discharges every few months to prevent the battery from developing a memory, thus rendering them useless. Repair of the old unit is �ot cost effective for severai reasons. First, the battery maintenance system has three wells for batteries. Although aIl three wells can charge a battery, but only one of these weiis can cycie a battery; thus the exercising procedure can not be done simultaneousiy on multlple batteries. The new battery maintenance sys[em has the capability to cycle three batteries at a time; thus cutting the time it takes to cyGe all of the batteries in the departme�t by one thircl. Second, the cyGing procedure takes several hours to complete for each battery. This necessitates an officer to contin�ously stop in at ,he fire station ta activat� ihe variaus �tages of ,he cycling procedure. Even 5y �oing so, the officers may not be abie to complete the cyGing of even one battery during the course of their shift. The new system wili accept the new "smart batteries." The smart batteries exercise themseives, thus eiiminating the need for the officers to constanUy stop at the fire station to manualiy cycle the batteries and providing better oversight into the condition and maintenance of the batteries. Third, the ewsting machine is no longer being manufactured a�d parts for it are obsolete. If it can be repaired now, it may not be repairable in the future. Its cost of repair is estimated at one thousand seventy dollars ($1070). • Page 1 BUDGET TRANSFER FORM This form is to be used for budget category transfers under $1,000 within a division. Expenditures $1,000 and over require Council approval. DATE 11/30/98 DEPARTMENT PROGRAM # Public Saf 0600 - SoWashCo FUND # 9660 Increase Budget'Line(s): Expenditare Code Description 0600-4530 Capi�al Outlay - Equipment TOTAL Decrease Budget Line(s): Expenditure Code 0600-437C Description Maintain/Repair Equip Transfer Amount 1,140.00 $ $ 1,190.00 Transfer Amount i,140.00 $ i,140.00 TOTAL $ Reason: Purchase of a replacement Defibrillator Battery Charger which is not ccst effective to have repaired. Signed �/l�Ct � _date�fJ`/' �rf Department H a;'. or Designee Approved � date City Administrator Changed by date