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Home My WebLink About1998-12-16 PACKET 04.N.REQUEST dF CITY COUNCIL ACTION COUNC�L AGENDA MEETII�G ITEM # DATE 12/16/98 � /!' . P REPARED BY Administration Michelle Wolfe ORIGINATING DEPARTMENT STAFF AUTHOR :t + x w t � x + � s x c + + :t s + > t t < x + t + t + � � : + t � a t t + + t « x + x a �.t � � x CdUNCIL ACTION REQUEST Adopt 1999 Pay Plan for Non-Ftepresented Employees STAFF RECOMMENDATION Adopt 1999 Pay Plan BUDGET IMP�ICATION BUDGETED AMOUNT $ ACTUAL AMOUNT FUNDING SOURCE SUPPORTING DOCUMENTS � MEMOILETTER: Memo from Michelle Wolfe dated � RESOLUTION: DRAFT ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATIC7N: ❑ OTHER: ADMINISTRATORS COMfv1ENTS � /1 � (!. ( j /ii) lS'. .� '— - . --�- ity Administrator Date # R 'h Y * x * k :F # * * % k 't * * 3 # S * * E Y * 'k # :F k * * * * 5 * * k * 4 * * �k 3 < * 1F 'k %' COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTFiER . � To: Honorable Mayor and City Council From: Michelle A. Wolfe, Assistant City Administrator 1 � Date: 12/10/98 Re: 1999 Pay Plan for Non-Represented Employees At the workshop on December 2, staff discussed the pay plan with you. It was agreed that the Resolution approving the pay pian would be placed on the agenda for the December 16 meeting. This resolution includes a 3% base increase to all pay grades. As we explained, once the Management Analysts are hired, one of them wili take a closer look at some specific positions in terms of how they compare to the market. The resolution has been updated to include new positions, and to delete positions which no longer exist. The resolution also includes other benefits. The Employer Contribution for insurance is $370 for 1999. This is the amount agreed to with other bargaining units, and the amount awarded in the police arbitration. The language in Article IV, Sections 1 and 4, has been changed. In previous years, these sections specified amounts for uniform a!lo��ra�ce and car aliowance. We have changed the language to leave these amounts to the discretion of the City Administrator. All other language remains as in previous years. RECOMMENDATION Approve the Resolution Adopting 1999 Pay Plan and Benefits for Employees Not Covered By a Labor Contract for the City of Cottage Grove. \\CG_FS 1 \SYS\GROUPS\PER_ECON\MANI�compensation\CouncilMemo2.doc , r t RESOLUTION NO. 98-XX RESOLUTION ADOPTING 1999 PAY PLAN AND BENEFITS FOR EMPLOYEES NOT COVERED BY A LABOR CONTRACT FOR THE CITY OF COTTAGE GROVE WHEREAS, the City has numerous employees who are not members of a recognized bargaining u�it, and therefore not covered by a labor contract; and WHEREAS, it is desirabie for the City to have a systematic plan of compensation for such employees; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that effective January 1, 1998, the foliowing pay plan is hereby adopted: ARTICLE I. PAY SCHEDULE Section 1. Attachment A sets forth fifteen grades and seven steps is hereby adopted as the City's pay schedule for non-represented employees for 1999. Section 2. The positions covered by this resolution are hereby classified into grades as follows on the pay schedule: Position Titie Pay Grade Director of Public Safety I Director of Public Works IA Director of Fi�ance II Director of Community Development II Assistant Public Works/Parks and Recreation Director III Police Captain IV Fire Cnief IV Assistant City Administrator V Senior Planner VI Golf Manager City Clerk Chief Building Official Ice Arena Manager Golf Superintendent Recreation Supervisor Building Inspector Public Works Technician Associate Planner Financial Analyst Assistant Arena Manager MIS Coordinator Recreation Coordinator Golf Assistant Superintendent Assistant to the Director of Public Safety Management Analyst Ice Arena Maintenance Technician Administrative Secretary Secretary I VI VII VII VII IX IX X X X XI XI XII XII Xil XII XIII XIII XIV XV Section 3. For those employees appointed to full-time regular status, normal progression through the pay steps, as set forth in Attachment A, will be as follows: Beginning - Step A 6 Months - Step B 1 Year - Step C 2 Years - Step D 3 Years - Step E 4 Years - Step F 5 Years - Step G Be it provided, however, that based on other job-relevant factors (including but not limited to recruitment needs, market comparability, pay equity considerations, and performance), the City Administrator may recommend the placement of an employee at a step other than that indicated by the above usual schedule. Be it further provided that the City Administrator is authorized to recognize and reward meritorious performance by increasing an employee's compensation one additional step on any anniversary adjustment. However, such extraordinary increases shall not be extended more than two times during the initial five years of employment. In addition, the City Administrator is authorized to defer step pay increases and/or annual pay adjustments based on poor performance. An employee's performance must be recognized as satisfactory in order to be eligible for pay increases. ARTICLE II. HOURS Section 1. The average work month for employees for the purpose of computing vacation, sick leave and fraction of a month's work shall be one hundred seventy-three (173} hours. ARTICLE III. OVERTIME Section 1. The positions of Fire Chief and Police Captain shall be paid overtime under the following conditions: A. Those employees assigned are cailed to work on any holiday as listed in Resoiution No. 98-217, Personnel Policy. B. Those employees called to testify in a court of law on their regularly assigned days off. Section 2. The positions of Administrative Secretary and Secretary i shall be eligible for payment of overtime. Section 3. Overtime shail be paid at the rate of one and one-half times the employee's regular hourly rate. Section 4. No overtime shall be paid to any of the other employees listed in this resolution. However, such employees may earn and use compensatory time as provided in Section 15 of Resolution 98-217, Personnel Policy. ARTICLE IV. POLICY Sec?ion 1. The Qire�#or of Puhlic Safety, Fire Chief, and Poli�e Captains shall be provided uniforms, subject to the approval of the City Administrator or designee. Section 2. The City shall pay a maximum of Three Hundred Seventy Dollars ($370.00) per month per employee toward the premium of group hospitalization, surgical and medical insurance, additional life insurance, long-term disability, and dental insurance coverage for all permanent full-time employees and their dependents. Section 3. The City shall pay the premium for group life insurance for all permanent full-time employees; insurance to equal $1,000 coverage per $1,000 of annual base salary. Section 4. The Director of Public Safety, Director of Public Works, Fire Chief, and Assistant Public Works Director(Director of Parks and Recreation shall be issued City vehicles or allowed a monthly car allowance as determined by the City Administrator and subject to the rules established in the City's Travel, Training, and Education Policy. Section 5. Pensioned or pension-eligible former employees (including those who were members of bargaining units during their employment) of tne City may continue participation in the City's group hospitalization, health, dental and life insurance programs for themselves and their dependents, provided that such former employee will be required to pay the full premium for such insurance coverage by the first day of each month that coverage is desired. Insured dependents may continue coverage upon death of the former employee. The availability of such coverage to former employees and their dependents shall be consistent with applicable State Iaw and subject to whatever restrictions or limitatio�s may be placed on the coverage by the City's insurance carrier. The City's policy somewhat exceeds minimum requirements of State law. The City Administrator shall annually review the affect of the participation of former employees and their dependents on the City's insurance program, and to the extent not inconsistent with State law, the City Council retains the right to terminate participation and/or otherwise modify the program when it is determined to be in the best interest of the City and/or its current employees. Section 6. All Resolution No articles. other conditions of employment shall be those as adopted by 98-217, Personnel Policy, and not in conflict with the foregoing ARTICLE V. REPEAL Section 1. Resolutions No. 98-09, 98-50, 98-88, 98-141, and 98-169 are hereby repealed. ARTICLE VI. REVIEW The City Administrator shali annually review this Pay Plan, and shall recommend to the City Council any required adjustments. ARTICLE VII. IMPLEMENTATiON PROCESS Section 1. Tnis resolution adopting a 1999 pay plan and benefits for employees not covered by a labor contract, when adopted, shall be updated annually. Section 2. In order to mitigate the immediate financial impacts of ineeting compensation market goals, the pay plan will be implemented over a period of up to four years. While the updated pay plan structure has been created, certain employees will be phased into the new structure. Salaries for year three implementation are as presented in Attachment B. Section 3. Employees whose position is below market shall be phased into the plan over the course of iwo years, unless the annual market adjustment exceeds $2,500. In such cases, the implementatio� shall last three to four years, making sure that no annual market adjustment exceeds $2,500. The position/employees which will be phased in over three years is the Director of Public Works. The Assistant to Public Works Director/Parks and Recreation Director shall be phased in over a four-year period. 1999 represents the third year of implementation. Section 4. Employees not currently at the top step in his(her pay grade shall be placed in the appropriate step in the 1998 pay structure. They will proceed through the remaining steps as per City policy. ARTICLE VIII. EFFECTIVE DATE Section 1. This resolution shall become effective January 1, 1999, and shall remain in effect until amended by the City Council. Passed this 16th day of December 1998. John D. Denzer, Mayor Attest: Caron M. Stransky, City Clerk FiGROUPS\PER_ECON\Secretary\Documents in Progress\Pay Plan Resoiution.doc