Loading...
HomeMy WebLinkAbout_2025-06-18 City Council Regular Meeting Packet (Public)1 COTTAGE GROVE CITY COUNCIL June 18, 2025 COUNCIL CHAMBER - 7:00 PM 1 Call to Order 2 Pledge of Allegiance 3 Roll Call 4 Open Forum 5 Adoption of Agenda 6 Presentations A Sergeant Promotion - Swearing In and Badge Pinning of Officer Matt Sorgaard Staff Recommendation: Allow the Swearing In (Oath) and Badge Pinning of Matt Sorgaard to the Position of Sergeant. B Strawberry Festival Presentation Staff Recommendation: Receive Strawberry Festival presentation. 7 Consent Agenda A City Council Special Meeting Minutes (2025-05-21). Staff Recommendation: Approve the May 21, 2025, City Council Special Meeting Minutes. B City Council Regular Meeting Minutes (2025-05-21) Staff Recommendation: Approve the May 21, 2025, Regular Meeting Minutes. C Parks, Recreation and Natural Resources Commission Meeting Minutes (2025-05-12) Staff Recommendation: Approve the May 12, 2025, Parks, Recreation and Natural Resources Commission Meeting Minutes. D Advisory Committee on Historic Preservation Minutes (2025-04-08) Staff Recommendation: Accept and place on file the minutes from the April 8, 2025, meeting of the Advisory Committee on Historic Preservation. E Convention and Visitors Bureau Meeting Minutes (2024-11-26) Staff Recommendation: Approve November 26, 2024, Convention and Visitors Bureau Meeting Minutes. F Approval of Rental Licenses Staff Recommendation: Approve the issuance of rental licenses to the properties listed in the attached table. G 2025 Strategic Plan Mid-Year Update Staff Recommendation: Receive the 2025 Strategic Plan mid-year update. H 2024 CVB Annual Report Staff Recommendation: Approve the 2024 CVB Annual Report. 2 I Capital City Regional Firefighters Association Reciprocal Fire Service Agreement Staff Recommendation: Approve the Reciprocal Fire Service Agreement with the Capital City Regional Firefighters Association. J Urban Area Security Initiative Grant Acceptance Staff Recommendation: Authorize Public Safety to accept up to a $7,500 UASI grant to fund the purchase of water rescue equipment and to accept up to a $9,830 UASI grant to fund the purchase of hazardous materials air monitors through the Washington County Department of Emergency Management. K Authorization to Accept MN DPS Auto Theft Grant and Execute Flock Service Agreement Staff Recommendation: 1) Approve Flock/LPR camera Master Services Agreement. 2) Accept $18,000.00 from the Automobile Theft Prevention Grant Award over 2 years. L Professional Services Contract with Humeratech Integrated Building Solutions Staff Recommendation: Approve the professional services contract with Humeratech for the City of Cottage Grove buildings in the amount of $7,430.40. M TG-14 Pond Improvements Final Payment Staff Recommendation: Adopt Resolution 2025-086 approving the final payment for the TG-P14 Pond Improvements Project to Northern Lines Contracting in the amount of $90,492.33. N Intermediate Zone Water Treatment Plant Testing Services Proposal Award Staff Recommendation: Adopt Resolution 2025-085 accepting Braun Intertec’s proposal to provide testing services for the Intermediate Zone Water Treatment Plant Project for the total amount of $269,498.00. O Utility and Engineering Building Change Order #7 Staff Recommendation: Approve Change Order #7 for the Utility and Engineering Building which results in a reduction in project costs in the amount $6,981.60. P Park Naming Request - Roger & Myra Peterson Park Staff Recommendation: Authorize Resolution 2025-087 naming the future neighborhood park at Robert’s Lake “Roger & Myra Peterson Park.” Q Glacial Valley Park Improvement Final Payment Staff Recommendation: Adopt Resolution 2025-090 approving the final payment in the amount of $113,120.05 to SunRam Construction, Inc. for the Glacial Valley Park Improvements Project. R Planning Commission Appointment (Stechmann) Staff Recommendation: Appoint John Stechmann to fill an unexpired term on the Planning Commission ending on February 28, 2027. S Water Tower Antenna Lease Agreement – T-Mobile 81st Street Water Tower Site Staff Recommendation: Approve the Antenna Site Lease Agreement with T-Mobile at the 81st Street Water Tower. 8 Approve Disbursements A Approve Disbursements Staff Recommendation: Approve disbursements from 05-30-2025 through 06-12-2025 in the amount of $1,597,795.82. 9 Public Hearings A Mississippi Landing 1st Addition Easement Vacation Staff Recommendation: 1) Hold the public hearing. 2) Adopt Resolution 2025-088 vacating, rescinding, terminating and releasing certain easements over Outlot I in Mississippi Landing 1st Addition. 10 Bid Awards A Intermediate Zone Water Treatment Plant - Bid Award Staff Recommendation: Adopt resolution 2025-084 awarding the Intermediate Zone Water Treatment Plant 3 Project for the Base Bid and Alternate 1 to Rice Lake Construction Group, in the total amount of $90,135,600.00 B 2025 Sewer Lining - Bid Award Staff Recommendation: Adopt Resolution 2025-089 awarding the 2025 Sewer Lining Project to Hydro-Klean, LLC for the Total Base Bid Amount of $779,748.90. 11 Regular Agenda A Tobacco/THC Compliance Check Violation Staff Recommendation: 1) Allow a HighNorth Dispensary business representative to respond to the City Council regarding the Cannabinoid & Low Potency THC, underage sale compliance check violation occurring May 21, 2025. 2) Approve Resolution 2025-093, imposing the scheduled penalty for the 2nd violation in a 24-month period of a $1,000 fine plus a three-day suspension. B Real Estate Equities – Comprehensive Plan Amendment, Rezoning, and Site Plan Review Staff Recommendation: 1) Adopt Resolution 2025-082 approving an amendment to the 2040 Comprehensive Plan to re-guide a 4.7-acre parcel from Medium Density Residential to High Density Residential, and authorize staff to submit the amendment to the Metropolitan Council. 2) Adopt Ordinance No. 1101 approving a zoning amendment to change the zoning of the 4.7 acres from AG-2, Agriculture, to R-6, High Density Residential, contingent on the Metropolitan Council’s approval of the associated Comprehensive Plan Amendment. 3) Adopt Resolution 2025-083 approving the Site Plan Review for a 164-unit, four-story, affordable-rate, multifamily apartment building on an approximate 4.7-acre parcel located on the north side of the 100th Street and Hadley Avenue intersection. 4) Adopt Resolution 2025-092 supporting local affordable housing aid. 12 Council Comments and Requests 13 Workshops - Open to Public A National Community Survey Report - POLCO Staff Recommendation: Receive National Community Survey Report. 14 Workshops - Closed to Public A Performance Evaluation - Jennifer Levitt, City Administrator Staff Recommendation: Close the meeting pursuant to MN Statute 13D.05 subd.(3)a to conduct a performance evaluation of City Administrator Jennifer Levitt. 15 Adjournment 1 City Council Action Request 6.A. Meeting Date 6/18/2025 Department Public Safety Agenda Category Presentation Title Sergeant Promotion - Swearing In and Badge Pinning of Officer Matt Sorgaard Staff Recommendation Allow the Swearing In (Oath) and Badge Pinning of Matt Sorgaard to the Position of Sergeant. Budget Implication N/A Attachments 1. Oath of Office 1 City Council Action Request 6.B. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title Strawberry Festival Presentation Staff Recommendation Receive Strawberry Festival presentation. Budget Implication N/A Attachments None 1 City Council Action Request 7.A. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title City Council Special Meeting Minutes (2025-05-21). Staff Recommendation Approve the May 21, 2025, City Council Special Meeting Minutes. Budget Implication N/A Attachments 1. 2025-05-21 City Council Special Meeting CITY OF COTTAGE GROVE  12800 Ravine Parkway  Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov  651-458-2800  Fax 651-458-2897  Equal Opportunity Employer COTTAGE GROVE CITY COUNCIL May 21, 2025 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MN 55016 TRAINING ROOM - 6:15 P.M 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Special Meeting on May 21, 2025, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 6:15 p.m. 2. AGENDA A. Cable Commission Presentation Staff Recommendation: Receive a presentation from the South Washington County Telecommunications Commission and offer feedback. Mayor Bailey said Ann Schweisguth and Lonnie Garland are here to kick it off, and we’d like to welcome you. Ann replied thank you, Mayor, Council, and staff members. Well, we have an update from our organization and of course we brought a video; so, we’re going to play the video and then we’re happy to answer any questions you may have. Video highlights: •After a rebranding process in 2024, we are excited to have a new name and brand identity: TrueLens Community Media. •No matter what we are called, though, we will still provide the same reliable services to our member cities of Woodbury, Cottage Grove, St. Paul Park, Newport, and Grey Cloud Island Township. •In 2024, we aired on cable TV and streamed online 153 City Meetings, completed 217 video productions, and those videos received almost 300,000 views. •Our talented team of multimedia producers received eight (8) National Awards, including a Regional Emmy for a video called “A Friendly Wave.” This was the highest-viewed video of the year with over 116,000 views across YouTube and social media. •Our technical team, along with providing maintenance for A-V equipment in various municipal buildings, also experienced several A-V projects: The City of Woodbury received new microphones in their Public Safety Roll Call room, new video-conferencing cameras at Public Works, an A-V remodel at Eagle Valley Golf Course, first installment investment into new A-V at Central Park, and an engineering design for their Water Treatment Plant. The City of Cottage Grove received A-V for the new Glacial Valley Park and Utility and Engineering Buildings, as well as updated equipment in the Public Safety Roll Call room and conference rooms. •TrueLens Community Media is funded primarily through cable franchise and paid public education and government fees. The Commission renewed the cable franchise with Comcast in February 2024, and changed the paid fee to 2%; this resulted in a significant increase of $266,534 from paid revenue. Franchise revenue, however, decreased by $108,735. Our expenses were down 1.1%, and we brought in almost $50,000 from outside sources like studio rental and video production services. •The Board of Directors added more than $500,000 to our Relocation Fund to pay for our upcoming facility move to Woodbury Central Park. We have been working with Kraus-Anderson, Wold Architects and Engineers to create and plan for our relocation in late 2025/early 2026 to this community facility. City Council Special Meeting May 21, 2025 Page 2 of 6 •The new location will feature a slightly-larger studio, additional office space, building amenities, and a new radio podcast room, which will be where we will launch our new low-power FM radio stations: WWBY and WGRO. We will hit the air waves in 2026 and feature music, local podcasts and talk shows, and possibly local sports. •As we continue to focus on creating quality video and audio content and provide information to the public, we also need to take time to look at potential future budget shortfalls. We continue to see a decline in franchise revenue and have concerns with broadband companies using the City Rights-of-Way. During the 2025 legislative session, we have been supporting two Bills to help community media funding: Equal Access to Broadband Act and a one-time request for funding from the Cultural Heritage Fund. •Thank you to our incredible employees of talented producers and technical staff, and thank you to the dedicated Commission directors, who represent our member cities and provide us equal feedback and direction. •To learn more about us, go to truelensmedia.org. Ann said we kept it nice and concise this year, just an update: Those two pieces of legislation did not pass this session; Mayor Bailey said nothing really did. Ann said so, we’ll continue that, probably next year on looking at those sources. So, we’re happy to answer any questions. Mayor Bailey asked so what is your take with the franchise fee thing happening, or you said it’s decreasing going forward? Ann replied the franchise fee, you know, we saw maybe a $108,000 decrease. It goes up and down, which is interesting: The first quarter of this year, we saw a 6% increase in the franchise fee. So, where it goes at the end of the year, we’ll talk about that next year, but yeah, if it continues to keep going down at that rate, obviously that’s a significant problem. So, we continue to look at all other options. Council Member Olsen asked are you looking at subscriber count? Ann replied yes. Council Member Olsen asked and what does the subscriber count look like in relation to the fee, is it greater than or less than in terms of an overall percentage drop? Ann replied I’d have to look at that again to give you an exact, but the subscriber is going down. Council Member Olsen said right, and the reason I ask is my recollection from the time on the commission is that, too, kind of did a little bit of this, right? And it almost seems like when there’s some sort of special opportunity for tapping into the cable network for internet access and combining that at a special rate with cable television, we see a little blip, and then it goes back down. Because I think as we continue to add residents, I mean people are still getting cable and using cable, it’s just a question of how do you marry the two together so that the fee structure would at least level out. It’s too bad those Bills didn’t pass, I know Mike worked really hard on it. Ann said yeah, that was the second year we went for the Equal Access to Broadband Act, but we got more traction this year than we got the year before, and we’ll keep going. Council Member Olsen said well, it was a terrible year legislatively up there, so keep plugging away for sure. Council Member Thiede said I know the subscriber rate, obviously, like you say, there might be special deals and people may sign up, then they see something else and say well, I’m going to cut the cable, and then they find out that they’re spending more than they were before. Council Member Olsen said well, the streaming costs are not saving anybody any money, it’s not. Ann replied well, 2020 when the pandemic came, we saw things go up quite a bit, and you know, they came back down. Now we’re having other ISP providers come into town and that might change that, so. Council Member Olsen said and we’re trying to help with some broadband access and different things, too, but yeah. Lonnie said I think the positive is the communities are still growing, and that’s a plus for us. So, again, we’re definitely looking at other government sources to help fund things. City Council Special Meeting May 21, 2025 Page 3 of 6 Council Member Thiede said the broadband won’t actually help TruLens at all; it’ll hurt it, it’s cheaper broadband. City Council Special Meeting May 21, 2025 Page 4 of 6 there was some type of an event or something was happening that we could get messages out quickly; I know we have our own avenues, but you know, people want to hear, they want to know what’s going on, so. City Council Special Meeting May 21, 2025 Page 5 of 6 Council Member Garza said and I think KDWA, again, they do a lot of that. Ann replied yeah, they must have to do that. Council Member Garza replied they do, and they’re right down the road, so I would really have that conversation because they’re doing all that stuff, too; and they’ve been doing it for so long, they’re probably ready to retire. City Council Special Meeting May 21, 2025 Page 6 of 6 Council Member Thiede asked so the projector goes, huh? 3. ADJOURNMENT 1 City Council Action Request 7.B. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title City Council Regular Meeting Minutes (2025-05-21) Staff Recommendation Approve the May 21, 2025, Regular Meeting Minutes. Budget Implication N/A Attachments 1. 2025-5-21 City Council Meeting CITY OF COTTAGE GROVE  12800 Ravine Parkway  Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov  651-458-2800  Fax 651-458-2897  Equal Opportunity Employer COTTAGE GROVE CITY COUNCIL May 21, 2025 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MN 55016 COUNCIL CHAMBER - 7:00 P.M 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on May 21, 2025, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:00 p.m., said I want to mention that this meeting is being recorded by TruLens Community Media; you can view City meetings live and replay it on Cable Channel 799, and meetings are also streamed live and archived on the City of Cottage Grove’s YouTube channel if you’re interested. 2. PLEDGE OF ALLEGIANCE The audience, staff, and City Council Members stood and recited the Pledge of Allegiance. 3. ROLL CALL Tammy Anderson, City Clerk, called the roll: Mayor Bailey-Here; Council Member Clausen-Here; Council Member Garza-Here; Council Member Olsen-Here; Council Member Thiede-Here. Also present: Jennifer Levitt, City Administrator; Ryan Burfeind, Public Works Director; Zac Dockter, Parks and Recreation Director; Brian Bluhm, IT Director; Pete Koerner, Public Safety Director; Brad Petersen, Public Safety Captain; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Brenda Malinowski, Finance Director; Emily Schmitz, Community Development Director; Phil Jents, Communication Manager. 4. OPEN FORUM Mayor Bailey opened the Open Forum. If you want to speak, go up to the podium, state your name and address for the record, and you have up to three minutes to speak. Once we get through the list, if there is somebody that maybe missed it and wasn’t able to sign up, we’ll see if we catch anybody that still wants to speak after that, okay? Cheryl stated I’m here for a proposal for an ordinance regarding cap on the rent in the City of Cottage Grove. Dear Mayor Bailey and the Council Members: We are here today as concerned residents of Cottage Grove, Minnesota, to propose a development and adoption of an ordinance regarding a cap on rent. As a resident, we believe the ordinance is crucial for the seniors of Cottage Grove. We live in The Cottages townhomes here in Cottage Grove. We have seen our rent increase up to 7.85%, 90% of our residents living in The Cottages townhomes are seniors. We are all on Social Security, some of the residents do have a pension and some don’t. Some of the residents still have to work to pay rent. It is sad that they can’t enjoy the rest of their life as they have to work to make ends meet. Some residents had to leave and move in with family members because they couldn’t afford it and was unable to continue to work and really wanted to stay living in The Cottages in Cottage Grove. We only receive one raise a year on Social Security, and it doesn’t even cover the increase on our monthly rent. Cost of living has skyrocketed. Some seniors have to choose between getting their medicine or food. Rent here at The Cottages is way above market value, nothing is kept up. We had to get the City Inspector involved many times to get things done. Our homes, garages, carpet, sinks all need something replaced or updated. Some residents have problems with mice, and mice carry many diseases. And siding is missing from site homes and garages, refrigerators, stoves, City Council Meeting May 21, 2025 Page 2 of 26 and so on people have had problems with, and our grounds are not kept up. Property management doesn’t think having mice running around your home, in front of you, is an emergency. Every winter, between 8260 and 8280, the road between our homes never get plowed on the same day everyone else does, I have to call the property manager every time to get it done. Ours doesn’t get plowed until the next day, and then a terrible job is done because people have drove on it, walked on it, and some of us have even shoveled spots on it. I also sent you, Mayor Bailey, an email and a phone call on it. We don’t have all the amenities that the other rental places have here in Cottage Grove. The only amenities we have is a small community room, and now they cover the thermostat so now we freeze when we use the room. We are willing to live with nothing being updated as long as our rent stays low. The only time a resident’s home is updated is when the resident moves out and they are updating only the inside of the homes. In the email from you, Mayor Bailey, to Julie and I, you indicated that you had talked to Chad, the homeowners, and our rates would be 4%-to-6% back in June of 2024. Because of the Section 42, we are in a protection period until December 31, 2026; I haven’t seen any protection at all, that did not happen. Mine went up 6.5% last year, and this year it’s going up 7.85%. I believe mine went up the highest because I got the City involved, I truly believe that. I’m kind of the spokesperson for most of the seniors that have issues that never were taken care of when they’d complain. Good example, one of our residents had to keep emptying their refrigerator because it leaked for about two years. I went with the resident to the property manager, and he finally got a new frig. By putting a cap on rent in the City of Cottage Grove would keep people living here. St. Paul has implemented a Rent Stabilization Ordinance that limits rent increase to 3% annually, with exception for some situations. Minneapolis also has a Rent Control Policy. We urge you to consider our proposal and work together. The Mayor and the City Council to draft and adopt an ordinance that addresses rent cap. This ordinance would be a positive step in keeping our senior residents living in the City of Cottage Grove they love, and our City could be a powerful voice in the fight against high rent and rent increases. We believe the ordinance is necessary and beneficial to the City. By passing the ordinance, it will show that people in Cottage Grove care about the senior residents. Most of the residents have family here in Cottage Grove, and some are raised here and want to stay here in Cottage Grove, they have many friends here also. Thank you for your time and consideration. We look forward to discussing the ordinance with you and hope that you will sponsor this. And we do have a few members here, and then if you see Bill and Cheryl on that list, you can cross it off, okay? Thank you. Mayor Bailey replied all right, thank you. City Council Meeting May 21, 2025 Page 3 of 26 My name is Sharon Taschner, I live at The Cottages of Cottage Grove, and thank you for inviting us to your Open Forum tonight. My rent, according to my calculations, went up 9% plus, and I was taken aback. I can’t believe that it did, but supposedly it did and I signed the lease to get it in by April 30th, but I just wasn’t in agreement with that much rent increase. And I agree with everything that’s been said so far, and I love it there. I just can’t believe the rent has to keep going up, and especially by 9% plus. Thank you for listening. Mayor Bailey replied thank you, appreciate it. City Council Meeting May 21, 2025 Page 4 of 26 statutory or charter City, which Cottage Grove is a statutory City, does not have the authority to enact rent control without basically a referendum vote in a major election. So, for private property, the City’s pretty limited in what they can do in the short term, but in terms of property that the City had a financial interest in, they could have some control over how quickly rents are raised. In addition, for anybody who wasn’t aware, State Statute does say that any rent increases over 10% are required to have at least a 60-day notice before they go into effect. So, there are some remedies that you guys already should be able to exercise, but this is a big and complicated issue to try and do something quickly, outside of any sort of property that the City might already have a financial interest in; that could be through the HRA if they’re putting up money for land or if we’re an investor or part owner in somebody else’s project. Those would be the instances where the City could have authority to do something rather quickly. Otherwise, the process of getting a petition and legislation and getting it on the ballot could take years. So, that’s my two cents. Mayor Bailey said all right, thank you, Tony replied thank you. City Council Meeting May 21, 2025 Page 5 of 26 welcome to stay here and in a few minutes here, we’re going to be presenting something special to Gary Spooner, AKA Santa, up here, if you want to stay for that. But we will get a response back to you, both from our staff and obviously legally, so we can tell you what the big step is or what part you can play should you decide to do that in rent controls. 5. ADOPTION OF AGENDA 6. PRESENTATIONS Staff Recommendation: Present the Historic Preservationist of the Year Award to Gary Spooner on behalf of the South Washington County Bulletin for their work preserving history by recording and reporting on residents, events, and places in Cottage Grove. “One of the most valuable things you can give to a community is time, so you spend time trying to make the community better. If that’s what they’re giving me this award for, I’m honored, but it’s not only for me, but I had a tremendous amount of people who worked with me, they never worked for me, they worked with me. Being a business owner in Cottage Grove and having the support of the citizens is something that you prize because you can’t make a living unless you have the support of the people that live with you, that was always important to me. I really thank them for all that they’ve done for me, and I hope I’ve done something for them.” Cottage Grove 2025 Preservationist of the Year presented to Gary Spooner, on behalf of the South Washington County Bulletin, for their work preserving history by recording and reporting on local residents, events, and places in Cottage Grove. Given May 21st, 2025, by the City of Cottage Grove and the Advisory Committee on Historic Preservation. Mayor Bailey said again, on behalf of all of us up here, everybody out in the audience, and the residents of Cottage Grove, thank you, Gary, for the many years of running that amazing newspaper, and I was one of those people that used to run to the dairy store to make sure I got my paper for 25 cents. Mayor Bailey presented the plaque to Gary, and everyone applauded. City Council Meeting May 21, 2025 Page 6 of 26 distributed, but you might have to hear about that, too. Once an editorial writer, you’re always an editorial writer, and there are a few politicians probably that sat on this dais back behind me that I probably referred to as “barnacles on the ass of progress,” or a few other things; or jerks that wear signs, they’d be dragging a billboard, just a few of those other things. Staff Recommendation: Proclaim May 2025 Historic Preservation Month. Staff Recommendation: Proclaim May 18-24, 2025 as National Public Works week in the City of City of Cottage Grove. 7. CONSENT AGENDA City Council Meeting May 21, 2025 Page 7 of 26 M. Approve the issuance of rental licenses to the properties listed in the attached table. N. Approve the Agreement with Gateway Fiber and authorize the addition of an Engineering Technician to the Public Works Department, at Grade 14 of the non-represented pay plan. O. 1) Adopt Resolution 2025-073 approving the Final Plat for Lochridge, subject to minor modifications as approved by the City Attorney. 2) Approve the Lochridge Development Agreement with Pulte Homes of Minnesota, LLC, Rachel Development, Inc., and DRP Odin 16, LLC, subject to minor modifications as approved by the City Attorney. 3) Adopt Resolution 2025-074 approving the Lochridge Development Plans dated March 31, 2025, prepared by Alliant Engineering, Inc., subject to final approval by the City Engineer in writing. P. Approve the attached Settlement Agreement to resolve the Robinson appeal. None of the Council Members wished to pull any Items for further discussion and/or approval; Mayor Bailey pulled Item N, Gateway Fiber Agreement and Staffing, just to have Derek Leffert come forward to introduce himself to the public and the Council, and then we’ll move forward. Good Evening, Mr. Mayor, Members of the Council, Derek Leffert here, Head of Government Affairs for Gateway Fiber. Gateway Fiber is a fiber only internet service provider, and you guys have recently kind of undergone an RFP process, which Gateway was a part of, and had a number of great discussions with City officials, and we’re pleased to be investing here in Cottage Grove. Gateway Fiber was started in 2019, we were actually started to bring fiber to the forgotten; we were started to bring fiber high-speed internet to a town of 270 people just outside of St. Louis, Missouri, and we have since grown exponentially. We’re based out of Missouri, but back in 2023, we started investing in the MSP area and have built seven-or-eight towns up here in this area right now with plans to continue to aggressively build more, and that includes Cottage Grove. So, we’ll be making significant investments here in Cottage Grove to bring high-speed internet to the residents and businesses here in Cottage Grove. I will say that Gateway Fiber is not like a traditional internet service provider; we are laser focused on community partnerships and investing in the communities in which we serve. Our pricing is very simple, we don’t do introductory pricing; we have a flat-rate pricing depending on what speed you want, and that’s all that comes out of your account. There’s no contract, there’s no installation fees, there’s no service fees, it’s literally that’s what comes out of your account each month. We believe that’s a fair way of doing things, and with our exceptional customer service, we believe that people will stay with us as a result of the service that they get and the pricing that we offer. I would invite you to talk to any of the other seven-or-eight different municipalities that we have built here in the MSP area; I think that they would give you glowing recommendations on the process that we use as part of our community partnerships and collaboration, we are heavily invested in making sure that we’re working with not only the community staff, the City staff, but also with the residents and the Council Members as well. So, you’ll see us come in once we get started with construction, you’ll see us come in on a regular basis and kind of update you on the progress of where we’re at, and answer any questions that you guys may have. We do realize that this process can be disruptive; any time there’s any sort of a utility project, it’s disruptive. Our intent is to make it the least disruptive as possible, and so you’ll see us go out and we’ll put door hangers on every neighborhood that we’re going to be in, we’ll put sandwich boards out, and try to communicate with the residents as we go along and progress in the process to make sure that they’re aware of it. Hopefully, that saves some calls to the City staff, and we place a huge focus on restoration and making sure that we’re being not very disruptive because every house that we go past with a line is a potential customer for us. So, if there’s any restoration issues, if any of your constituents have any concerns, we want to address those as quickly as we possibly can because that’s a potential customer for us, and that’s a member of the community. So, we want to make sure that we’re addressing those as quickly as we can. I just want to say thanks to the City, and we worked with Crystal and a number of others throughout the RFP process, and we were received very, very warmly and very hospitably. We’re very, very pleased to come to Cottage Grove and serve the citizens and the businesses here in Cottage Grove, and here very soon you’ll start to see the access that they don’t have right now. So, thanks again for allowing us to kind of introduce ourselves. If you have any concerns, any issues, any questions, feel free to reach out to me, and I’m more than happy to address those as they come up. Mayor Bailey said all right, thank you, Derek, I appreciate that. City Council Meeting May 21, 2025 Page 8 of 26 Motion by Council Member Olsen to approve the Consent Agenda; second by Council Member Garza. 8. APPROVE DISBURSEMENTS 9. PUBLIC HEARINGS - None. 10. BID AWARDS Staff Recommendation: Adopt Resolution 2025-075 awarding the Oltman Park Project to Peterson Companies, Inc. for the bid amount of $2,072,507.40. 11. REGULAR AGENDA - None. 12. COUNCIL COMMENTS AND REQUESTS City Council Meeting May 21, 2025 Page 9 of 26 Council Member Olsen said Gary, remind me, was Judy part of the Pineridge Garden Club? I know she helped with some projects, and those ladies are amazing, they’re phenomenal, absolutely. Yes, good call out by Council Member Clausen there. The Wild Robot. It’s a great time, bring kids, bring your grandkids, it should be really fun. Council Member Garza said thank you. City Council Meeting May 21, 2025 Page 10 of 26 Council Member Thiede said so, the other thing that I’m going to talk about is Strawberry Fest, and it’s a mere five weeks away, and I did wear my shirt today, so I’ve got a lot of advertising space here for Strawberry Fest, and it’s going to be a great festival this year. Berry Saurus is the theme, and we’re going to actually have some additional things Thursday night for Family Night and everything; that’s actually June 19, so it’s the Juneteenth holiday, so people won’t have to worry about having to get home from work to come over, they can come over earlier. I think we start at 4:00 p.m. on Thursday, so that’s going to be great. This year there’s something else new, and I mentioned it before, we’re going to have a drone show on Friday night, there’s going to be 100 drones, aerial, and the name of people that are doing it are Aerial Illuminations. So, it’s a 12-to-14-minute drone light show with 100 drones. They’ve got custom animation designs that we had some input on, there’s choreographed music to the show, and we even had some input on some of that music. And so, that’s going to be probably in approximately the same place, it’s going to kind of come up, they’re going to operate over kind of by where they shoot the fireworks off and so forth. So, it’s going to be a great view, it should be interesting, we’re really looking forward to seeing what that’s going to be like. These folks we’ve heard do a good job on that. City Council Meeting May 21, 2025 Page 11 of 26 have to tell you it was an amazing event this year, we got a lot of real positive feedback, and it’s interesting because a lot of people have asked why can’t we get certain businesses or whatever to be in Cottage Grove? The answer, believe it or not, is more so, where do they go? Either everybody wants to be on 80th Street, or what are we opening up for the future? So, I’ll just share with the public what we’ve ended up bringing out there is a proposal down by Walmart; there is a developer that has an option on all of the 73 or so acres down there, next to Walmart, and putting a project together there that would involve a Mixed Use, also some restaurants and entertainment and so on. I will mention that the EDA purchased the home that’s right on the corner there, the Rosses’ property. She has sold as Jim, her husband passed away just over a year ago, and she sold it to the EDA for the City of Cottage Grove. So, we’re marketing that and did market that as a hotel site because what we’re hearing from our Business Park is they need a business class hotel, they need extended stay, and so we got really positive feedback for what we’re going to do; you heard earlier about an RFP, which is a Request for Proposal, and we’re looking at doing that on that site, too. Then we also have the other side of the highway, as 100th Street eventually comes through, the Langdon area, or Innovation Villages we’re calling it, which is along Highway 61 on the opposite side, where the old Majestic Ballroom still stands today. The fact of the matter is that whole area will be redeveloped, and the roadway extended along the frontage road there will also be some Mixed Use, with some opportunity for commercial as well as residential. So, I just wanted to share we were able to market those particular projects and ideas out at the ICSC Convention, and we got very good reviews and very good feedback. Now, I will say this, it doesn’t happen overnight, as we all know. As soon as we are able to announce some of the people and the businesses, individual businesses, what I mean by that is whether it’s a national chain or somebody local, these people that we met out there do represent both, it isn’t all just your fast-food places and that. So, we had some very good options there. And just for the public, when the EDA Members go out to some of these different conventions and such, just so I can say it, it’s not your taxpayer dollars that we’re utilizing; we have an Economic Development Trust Fund that a business in our Business Park actually provides money into, and we utilize those funds to market the City. So, I just wanted to let everybody know that; so, there’s two separate funds, there’s an EDA Fund and then there’s an EDA Trust Fund, which is separate. So, thank you to Council Member Olsen and EDA Member Khambata, and we’ll obviously keep the public up to date when things are happening within our City. I think we really have some bright things and some amazing things that we’re looking forward to in the next probably year, year and a half timeframe. 13. WORKSHOPS - CLOSED TO PUBLIC A. Closed Meeting - Grey Cloud Trail Staff Recommendation: Closed meeting pursuant to Minnesota Statute, Section 13D.05, Subd. 3(b) for Attorney-Client privileged communications regarding Grey Cloud Trail. and seconded by Councilmember Thiede. A motion was made by Councilmember Olsen to open the meeting at 8:35 p.m. and seconded by Councilmember Thiede. 14. WORKSHOPS - OPEN TO PUBLIC City Council Meeting May 21, 2025 Page 12 of 26 A. 80th Street & East Point Douglas Road Rehabilitation Project Staff Recommendation: Receive information on the 80th Street & East Point Douglas Road Rehabilitation Project and provide direction to staff on construction phasing. Mayor Bailey said this workshop is regarding the 80th Street & East Point Douglas Road Rehabilitation Project, and I guess we’ll kick it off with Ryan Burfeind, our Public Works Director. Director Burfeind said thank you, Mayor, Members of the Council. So, tonight I’ve got a few things to talk about related to this project. I’m going to run through project funding, where we stand on that, just go over the overall project scope, as it has grown with incorporation of the routine work with MnDOT and Washington County. We’ll talk briefly about assessments, and the main thing at the end is the project staging. Obviously, it’s a different project than East Point & Jamaica, but if you remember three years ago, we had a big discussion about East Point & Jamaica; what were the Council’s priorities with access staging and how we managed that project during construction, and we want to have a similar discussion tonight before we get too far into this. Project Costs: The total project cost is just about $17.3 million, so this is a very large project. It’s not a reconstruction, it is a rehabilitation, but the cost is frankly due to the size, right? We’re going from Highway 61 all the way to Ideal, which includes East Point Douglas by Hy-Vee, and then MnDOT with Washington County is redoing the interchanges as well. Below that project cost I have all the different funding sources we have: Federal Funds, $5 million, TIF Funds, MnDOT, Washington County, $5.3 million and that’s at the interchange; the City does have a cost share in that, but our cost is in our numbers already, so that’s just the County and MnDOT. Water & Street Utility Funds is very small because this is not a reconstruction project, we’ve got minor utility repairs to do. Right now, the Storm and Streetlight costs are all eligible between the Federal Funds and our MSA Funds. Total MSA Funds that we’re projecting to have available for this project is about $4.6M. We will have the 80th & Keats roundabout in 2026 as well, we’re looking at about $2 million there, and what we can do is what we did for East Point & Jamaica, a State Aid advance for up to $4 million. So, we’re looking at about $2.6 million, in our typical apportionment, and then $4 million more would be an advance, and then taking out the roundabout, we’ll use that. Estimated Assessments: This is a project that we look to assess for our 429 Special Assessment Policy, it’s about $2.2 million, that does need to be determined based on Special Benefit Appraisals just for budgeting purposes. We took a look at similar properties, similar projects, and we want to get a more realistic number for Council on what those would be, only because our policy shows us a high assessment, we know historically Special Benefit Appraisals for commercial projects don’t support those. So, you can see Total Funds Available is about the Total Project Cost. One thing, working with Brenda, it’s important to point out that this isn’t bonded for, right? So, we don’t have bonding money, and the assessments are not immediately available. We do know there’s a certain amount of folks that pay in full, but we do have to look at actually funding this project during the construction season, and some of that is going to come back over time. Proposed Improvements: The main thing I want to hit on is this is a Rehabilitation Project. It’s kind of like Pavement Management, in general: Spot curb replacement, full pavement replacement, of course, spot sidewalk replacement, all the trails are being replaced, and then lots of other work that I’ll talk about. But it’s not a Total Reconstruction, like East Point & Jamaica. As we start on the western end, we’ve got the ramps with the interchange being redone; the green is all the concrete so that interchange area between the two bridges is concrete, and then the ramps themselves are all concrete, and that is being redone, along with the signals. That is technically a MnDOT project, that was originally in 2028, and we worked with MnDOT to move it up to 2026, because that was about to be a pretty bad situation to do 80th Street and have all that impact come back and do this two-year plan, so that was a big win to move that project up. The bridges themselves are actually in really good shape, structurally, so there is not a bridge replacement happening, but I will talk about the aesthetics of the bridge in a little bit; there are some things we can do to improve those. City Council Meeting May 21, 2025 Page 13 of 26 Council Member Olsen asked when’s the last time those were inspected? Director Burfeind replied so, MnDOT does the inspection, and if it’s like ours, it would either be on a two-or-four-year cycle, but it would be a standard inspection cycle that MnDOT would do. City Council Meeting May 21, 2025 Page 14 of 26 Mayor Bailey said and Ryan, I don't know if this is you or if this just for us, from a staff standpoint, I know we’re getting a little bit in the weeds here; but if we were to do or they were to say, hey, we’re going to do a right in, right out or you guys would develop or create this right in, right out there, how much advance time do you need? Do you know where I’m going with this? Because if they’re working their deals with the different building owners over there, I mean if you were to do a deal with all of them through there, which is what I know they’re trying to do, to redevelop that whole area, how much time to make it literally make sense? City Council Meeting May 21, 2025 Page 15 of 26 Administrator Levitt said and there’s a little bit of a crown in the road that actually makes that perception. Council Member Garza said exactly, yep, it makes it not look straight. Director Burfeind replied well, we’ll look at that for sure. City Council Meeting May 21, 2025 Page 16 of 26 would involve taking those out and we could put in something different in the future. So, yep, we can certainly look at that. City Council Meeting May 21, 2025 Page 17 of 26 Council Member Clausen said I have a question on landscaping areas in green. A couple things: Is the old landscaping coming out and is new going to be replaced? And I also want everyone’s thoughts on this, that landscaping looks pretty, but its expensive to maintain. I know in the last several years we probably haven’t maintained it probably the way we should. One thing I noticed is, at my other job, when a car would hit a tree in an accident, we never replaced it; so, a lot of these places started off with a group of four trees, or a group of four or six trees in a row, and over time, they either die or they get hit or damaged and they’re not replaced. So, it kind of looks unkept, so I’m just kind of getting everybody’s ideas. Do we want as much landscaping there? It looks nice, but I’m just thinking with the time. City Council Meeting May 21, 2025 Page 18 of 26 just a really nice, clean look, and we can kind of pick some colors to match the rest of the project area. We’d look to apply that to the barriers, the medians, all those things; there may be some parts of the median that will need to be replaced anyway if they’re settled or sinking, but that’s one of the main things we’re looking to apply to all those bridge decks. City Council Meeting May 21, 2025 Page 19 of 26 Assessments: Director Burfeind said just real quick, we are proposing that this would be an assessment project. We have a Feasibility Report that Council authorized; there are 31 assessable properties, mostly commercial, obviously the two school properties and then residential in terms of the multifamily at GROVE80. So, we are working on Special Benefit Appraisals; when we have a project like this, we actually do Special Benefit Appraisals for every property right upfront because we know that that really is going to govern, and that’s the right way to do it. So, we’ve engaged our appraiser and obviously their lead time is very long, but they will get those done by October so they can be at appropriate times to have Public Hearings and things like that. He asked if there were any questions on the assessment process. City Council Meeting May 21, 2025 Page 20 of 26 was making sure we could build it in two years, this is making sure we can build it in a year. We could have the approach of closing all the ramps and then you’d close this at the same time; that would cut a month off the overall project schedule from November to October completion from the overall project, but you are looking at a full closure of those ramps and of 80th Street. And just to be fair, it not only impacts here, but it does impact this side of the highway as well because they would not have access. So, you’d also see some level of cost savings, it’s hard to put a number to that, but you’re not switching traffic lanes around and maybe reducing some temp signals. City Council Meeting May 21, 2025 Page 21 of 26 Council Member Olsen said but people could go up to 70th and around. City Council Meeting May 21, 2025 Page 22 of 26 Council Member Garza asked so would it be three months or so on one side and three months or so on the other side, give or take? City Council Meeting May 21, 2025 Page 23 of 26 right? Mayor Bailey replied yeah, but it won’t be. Council Member Garza said no, it doesn’t, and these kids have to cross across, too. Mayor Bailey said and this is going into October. Council Member Olsen said but if you save two- to-three weeks here; Council Member Garza said that’s still October, November, and Mayor Bailey agreed. City Council Meeting May 21, 2025 Page 24 of 26 Director Burfeind replied that would save part of it because I would say that $550,000 is kind of split; so, I mean, if that’s something we could look at, that could save part of that $550,000. City Council Meeting May 21, 2025 Page 25 of 26 Administrator Levitt said because one thing is the complaints we get are always from our businesses, right? So, if you can provide two-way traffic in front of the businesses, that’s what they’re going to prefer. City Council Meeting May 21, 2025 Page 26 of 26 Just this is the last slide, what we’re going to look to do is we’ve talked about it, you know, it’s going to be an assessment project. We would like to do a mailing to the businesses, to give them more information on that. We’re going to work with Phil on more of a Communications Plan, this is a Citywide impact project, so we want to have a larger Communications Plan. We will do more of like a general public open house, not inviting specific neighborhoods, but just make it Facebook or whatever, come here about this project, we’ll talk about it. A business specific open house, once we have those Special Benefit Appraisals, and a Public Hearing. 15. ADJOURNMENT 1 City Council Action Request 7.C. Meeting Date 6/18/2025 Department Parks and Recreation Agenda Category Action Item Title Parks, Recreation and Natural Resources Commission Meeting Minutes (2025-05-12) Staff Recommendation Approve the May 12, 2025, Parks, Recreation and Natural Resources Commission Meeting Minutes. Budget Implication N/A Attachments 1. May Minutes 2025 Minutes City of Cottage Grove Parks, Recreation and Natural Resources Commission Meeting May 12, 2025 Pursuant to due call and notice thereof, a Cottage Grove Parks, Recreation and Natural Resources Commission Meeting was held on May 12, 2025. I. CALL TO ORDER & READING OF MISSION & Pledge of Allegiance Meeting called to order at 7:00pm at City Hall II. Roll Call Members Present: Susannah Brown, Kelly Glasford, Adam Larson, David Olson. Members Absent: Debra Gustafson, Samanthia Crabtree, Justin Waterman, Shane Waterman. Others Present: Zac Dockter Parks & Recreation Director, Jim Fohrman Parks Supervisor, Molly Pietruszewski Recreation Services Manager, & Council Liaison Dave Clausen Approval of Agenda A Motion to approve agenda made by Commissioner Brown & seconded by Commissioner Olson. Agenda approved. III. Approval of Minutes A Motion to approve minutes from February 10, 2025. Motion made by Commissioner Glasford & seconded by Commissioner Olson. Minutes approved. IV. Open Forum-None V. Presentations-None VI. Action Items a. Peterson (Roger & Myra) Park Naming i. This is the second review of this application following the park naming policy procedure. There is no formal action needed this evening as two reviews are needed prior to taking formal action. Formal action would take place at the June or August meeting if Commission chooses to do so. Commissioner Larson asked the Commission if there was a preference between Peterson Park or Roger & Myra Peterson Park. Commissioner Brown stated that with the recent Denzer Park naming, both first names were used, and we should stay consistent and use both Roger & Myra, especially considering both made several contributions to the community. b. East Ravine Park & Trail Master Plan i. This is the second review of this item. Zac received good guidance from the Commission to bring back information for further review to City Council. Included in the packet is information regarding the school district’s intention to be involved in the development. District staff responded that at this time they have no intentions of being involved in this development. Also included is a natural resources inventory, the previous Commission memo, master plan, & response from the Community Development Director Emily Schmitz regarding land use as there was a question regarding high density vs. medium/low density. Zac also provided his own professional recommendations to help ease the burden on the Commission as this is a very large master plan with a lot of anticipation of future use and development that can be difficult to break down. The Commission will find that Zac’s message is to plan for parks within that 10-minute walk and work back from there depending on how the official plan develops. Zac reminded the Commission that these are just his personal opinions, and he is open to any feedback on any suggestions. There is no formal action needed tonight; however, City Council is looking for feedback from the Commission. Commissioner Brown wanted to address the connecting park trails connecting sites “E” & “F”. There was a suggestion to remove the western trail. However, when she learned there will be sidewalks on at least one side of the neighborhood she was more comfortable with the idea to help save on land acquisition costs in some of the other areas. Looking at sites “E” & “F” Commissioner Brown liked the idea of mini parks vs. neighborhood parks, but one area of concern is safe crossings. If there is good access to the community park, which we should prioritize, she would be a little bit more comfortable reducing the size of the neighborhood parks, because there would be good access, but only if those crossings would be safe. Commissioner Brown requested if we could have pedestrian lights similar to Joliet & Hinton & the trailway corridor to make the service area meet everyone needs so they have those safe crossing areas. Zac stated that we certainly can make mention of something along the lines of “the trail system can offer the opportunity to do less in the parks if travel is safe” and that this should be a priority. Commissioner Olson wanted clarification that the Commission’s job is to give council the Commission’s view on prioritization. Zac confirmed. Commissioner Olson asked if we could see the map and discuss each site. Zac presented the following: a. Site “A” & “B” is the community park around the lake, which is the top priority for East Ravine Parks master plan in general. This has already started to change as we are forecasting future development. b. Site “C” & “D” have not been addressed yet as they are not currently in the area of study. c. Site “E” has a large knoll in the center of the cornfield that splits the property. This will be where the water tower will be located. This site will be similar to Meadow Grass Park. We will compliment the water tower with a small neighborhood park, which is an efficient use of the property in terms of park trust depth and dedication piece, with minimal land acquisition. d. Site “F” is meant to be a trail hub with the opportunity to be a mini park or an HOA owned park similar to Eastbrook (Antler’s Ridge Park). e. Site “G” is located on the south side of 80th street. This part of the development is segregated from the rest of the park areas and crossing 80th street and Keats can be difficult, so this will serve neighborhoods in this area. ii. Commissioner Olson expressed concern over a vote this evening with only four members attending the meeting. However, June will be a walking meeting, & there is no July meeting which means it will be August before we get a recommendation to Council. Commissioner Olson is inclined to vote this evening but before a motion is made, would like to see if the other Commission members have any comments. Commissioner Larson stated that he did like the prioritization of the bigger park and the trails, the connectivity part is very important to him. Commissioner Glasford asked about site “E” & how close it is to the pond/run off into the lake. Zac stated that area is a watershed area that has yet to be determined if it will be a wetland or a dryland, but it will be a low basin area. Site “E” is elevated so it would not be incorporated into that basin, other than the trail running along the side. Commissioner Larson wanted to comment regarding the survey on the wildlife & trees, that he was very surprised to find out that we had so many very old mature trees and is assuming we would try to preserve these trees. Commissioner Larson also asked where these trees are related to the parks we are proposing. Zac advised the Commission that most of them are in the community park. He also stated that the northern side of the community park is intended to be a natural habitat area with minimal active recreation at all. It will be geared more towards natural hiking and some habitat restoration programs. So, this is not an active area where we would be removing a lot of trees. Commissioner Olson made a motion to follow staff recommendation and add the language as an addendum to the East Ravine Park & Trails Master Plan as outlined from March 10, 2025, communication as Zac has proposed and summarized for the Commission. Commissioner Brown seconded the motion. Motioned passed. Commission was asked if there was any further discussion that needed to be had. Commissioner Brown asked if they have to know about site “G” yet or is it more focused on A, B, E, & F. Zac confirmed that yes, the priority right now is around the center area. Commissioner Brown would like to leave site “G” out as of right now as development and cost of things will change. Zac clarified that the language says it’s not changing, but says that if the development calls for it, it could be reduced to a mini park, not saying that it would. Commissioner Olson reminded the Commission that this decision is not the Commission’s but the Council’s. Commissioner Brown agreed, but, if we are offering input, she would rather not input that we shrink things that we may not need to shrink yet. Zac stated that this site may come up before the other sites north of 70th street, but that some sort of recommendation does stay in regarding site “G”. Commissioner Brown motioned to amend the recommendation to keep site “G” as a neighborhood park and remove the last sentence. Commissioner Glasford seconded. Motioned passed. c. June Meeting i. Typically, in June we do an offsite, non-televised meeting. Zac offered the Commission the choice of a bus tour, meet at a park, or meet at the council chambers as normal. Commissioner Olson asked that the beaver dam on the south side at Hamlet be included on the tour. Commissioner Brown wanted to request a working meeting and clean up a park or a trail if there is a small agenda. Commissioner Larson inquired if anything has changed at Still Ponds Park. Zac stated nothing has changed besides a natural path that was cut in and more housing development. Commissioner Larson asked if there was any access to the lake in the new East Ravine Park development. Zac stated not at this time. Zac will have staff pick a park and confirm with the Commission via email on location. VII. Presentation of Information-None VIII. Action Updates a. Denzer Park i. Playground & picnic shelter has been ordered, and the site has been almost fully graded. The apartment that was supposed to be developed pulled out at the last minute and the housing area behind the apartment was delayed so homes will not be occupied until maybe next spring. So, with these changes, we would be currently building a park in the “middle of nowhere”. Council was wise and pushed the park installation back to a date that has yet to be determined. We will finish some aspects of the park such at the retaining wall, hydroseeding and mulch. This will give staff the opportunity to free up time where we may be able to cut in trails, rock and possible pave them. b. Granada Park Parking i.Public Services Commission approved the decision that we could cut in a small parking lot with 12 stalls utilizing in house staff in collaboration with the streets department. Construction of the parking lot will begin soon. c. CG Trailway Corridor Restoration i. This restoration project has continued to progress. There were some challenges with obtaining burn permits. There are some large piles between Hinton Ave & Imperial Ave that we are very well aware of and have received complaints from residents. We were hoping to burn those piles this year but were not able to obtain our burn permits. So now we will have to create smaller piles to burn. Chipping and hauling can become extremely expensive, so we need to figure out a way to hack away at this. The best time to burn is during the winter so this is also a challenge for us, but trust we are continuing to work on the restoration. d. Oltman Park i. City Council authorized plans and specifications & the project bid opens tomorrow (Wednesday). e. Mississippi Dunes Park i. No real changes at this time. We did apply for the 3M priority two settlement funds, and we should hear back in June or July if we make it to the next level which will require a formal application, which we are prepared for. f. Kingston Park Building i. We are at almost 100% completion on designs. The plan was to have the bid go out this fall, however right now council has suggested putting a hold on that based on the current state of the economy as well as prioritizing current projects. We will continue to finalize designs and specs and then it will be up to Council to decide when it will go out for bid. The electrical work however has begun for more sources for vendors and extra parking lights for security. IX. Donation and Acknowledgements-None X. Staff Reports & Educational Materials a. Washington County Parks Board Meeting Notes XI. Commission Comments a.Commissioner Olson asked about the spoils of the dredging from Hamlet Pond. Jim Fohrman responded that the temperature warmed up too fast and we did not want to wreck the brand-new trail, so if we have a dry summer, it will be hauled up this summer, otherwise it will be hauled out after it freezes over the winter. The project did come in under budget so there will be some restoration completed from the high-water levels where it eroded some of the banks. XII. Council Comments a.Councilman Clausen updated the Commission that the city has finally hired a City Engineer that will be starting in June. b.In reference to the East Ravine Parks & Trail Master Plan, Council had a developer interested in site “F” that gave a presentation last month. Council asked him to go back and redesign some roads. This site has had a lot of interest for development. c.We are in the preliminary planning at looking into proposals to hook the entire city up to fiber optic and how that would relate to the city and this commission as we would like to have all the city buildings and parks hooked up to fiber optic. We are asking that the potential installer interconnects all our parks and buildings for security cameras and Wi-Fi systems. d.As the Commission was informed this evening regarding the apartment that fell through near Denzer Park, there is another interest in this property to develop an apartment that was presented to Council and hopefully that will move ahead soon. XIII.Adjournment- Motioned by Commissioner Olson. Seconded by Commissioner Brown. Meeting Adjourned at 7:37pm 1 City Council Action Request 7.D. Meeting Date 6/18/2025 Department Community Development Agenda Category Action Item Title Advisory Committee on Historic Preservation Minutes (2025-04-08) Staff Recommendation Accept and place on file the minutes from the April 8, 2025, meeting of the Advisory Committee on Historic Preservation. Budget Implication N/A Attachments 1. ACHP Minutes 2025-04-08 MINUTES CITY OF COTTAGE GROVE ADVISORY COMMITTEE ON HISTORIC PRESERVATION April 8, 2025 Pursuant to due call and notice thereof, a meeting of the Advisory Committee on Historic Preserva - tion was duly held at the Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove, Minnesota, on the 8th day of April 2024. CALL TO ORDER Chair Reckinger called the meeting to order at 6:02 p.m. ROLL CALL MEMBERS PRESENT: Jacob Grundhauser, Linda Johnston, Marie Sumstine, Cindy Yff, Herb Reckinger (Chair) MEMBERS ABSENT: Joseph Gall, Tony Brinkman, Council Member Thiede OTHERS PRESENT: Max Erickson (Planner), Riley Rooney (Associate Planner), & Emily Schmitz (Community Development Director) APROVAL OF THE AGENDA Motion made by Johnson to approve the Agenda with no changes. Grundhauser seconded. The motion passed unanimously 5-to-0. APROVAL OF MINUTES Motion made by Grundhauser to approve the Agenda with no changes. Johnston seconded. The motion passed unanimously 5-to-0. OPEN FORUM No one spoke. ACTION ITEMS Historic Preservationist of the Year – Award Preservationist Schmitz noted that there were no submissions for Historic Preservationist of the Year and opened the discussion for the Committee to nominate an individual, group, or company for the award. The Committee discussed previous nominees and potential new nominees for consideration including the Dodge Nature Center and Paula & Michael Bushilla, the owners of Hope Glen Farm . After further Advisory Committee on Historic Preservation Minutes April 8, 2025 Page 2 of 3 discussion, Committee Member Grundhauser proposed the Cottage Grove Journal for consideration. Upon review, the Committee supported the nomination for the Cottage Grove Journal as an outstanding leader of current and historic news preservation. The motion to Award the Historic Preservationist of the Year to the Cottage Grove Journal passed unanimously 5-to-0. Revised Letter to Historically Listed Properties in Cottage Grove Schmitz gave an overview of the revised letter to the locally listed historic properties. Grundhauser requested a slight change to the sign off at the end the letter to soften up the wording . Staff mentioned that the letters are planned to be sent out before the next committee meeting in June. Sumstine made a motion to approve with the requested change from Grundhauser. Grundhauser seconded. Motion passed 5-to-0. Letter to Priority Properties in Cottage Grove Schmitz gave an overview of the draft letter to priority properties listed in Cottage Grove as identified in the Historic Preservation Strategy Report. No comments or concerns were provided by Committee Members. Grundhauser made a motion to approve, Sumstine seconded. Motion passed 5 -to-0. DISCUSSION ITEMS Historic Context Study Project Update (CLG Grant (New History)) Rooney stated that New History has completed the first draft of the report which had been submitted to SHPO on February 28, 2025, and to the Committee Members for their review prior to the meeting. Rooney then turned the conversation over to Lauren Anderson, the consultant from New History, to give an overview of the study, timeline and project phases, as well as an outline of the context study document. After the conclusion of the presentation from New History, Committee Members shared their comments from their review of the Draft Historic Context Study. Johnston mentioned that the Cottage Grove Athletic Association should have a greater presence in the Cultural Life Chapter and requested the sales prices of homes in the 60s to be included in the Residential and Suburban Development Chapter. Reckinger noted the evolution of the businesses from the 1960s to the 1990s in Cottage Grove should have a greater emphasis in the Business and Industry Chapter. Sumstine and Yff noted previous names of businesses that have changed over time. The consultant from New History requested that the Committee Members take some additional time to review the Related Properties section at the end of each chapter to ensure that prominen t properties have not been omitted from inclusion in the report and/or if certain properties have had previous addresses Staff noted that the consultant would continue to work through the Context Study to produce the final draft by May 16, 2025. At that time the final draft will be sent to SHPO for review. The Committee will have the ability to review the final draft again at their June meeting on June 10, 2025. At that time the Committee will have the ability to review with the consultant and be informed of next steps for the future of preservation planning in Cottage Grove. PROJECT UPDATES – VERBAL UPDATES Historical Markers – MNHS Grant Submittal Advisory Committee on Historic Preservation Minutes April 8, 2025 Page 3 of 3 Rooney stated that staff submitted the designs to the contractor. The plaques will be ready and delivered in 6 to 7 weeks. At that time the Parks and Public Works departments will work together to install the plaques in the designated locations as identified by the Committee. HISTORIC INQUIRIES, ARTICLES, AND RESEARCH INFORMATION There were none. COUNCIL LIASON COMMENTS Response to Moving Historic Structures into City-Designated Park & Open Space Rooney noted that the Parks Department does not have the funding to support the transportation of historic structures to parks and open space, nor the ability to upkeep the properties. So, unfortunately the City cannot fulfill the request from the Committee to move these structures to City land. There were no other comments from the Committee. Old City Hall Roof Update Erickson stated that City Staff including the building official visited the Old City Hall to review the condition of the building. The building official noted that while the structure is sound, the roof should be replaced to ensure that it is kept in safe condition. While there is not funding built into the 2025 budget for roof repairs, should excess funding arise from an existing project , the City will use those funds to repair. Community Development Director Schmitz mentioned that it is possible that the cost to repair the roof could be included in the 2026 budget. Grundhauser inquired about who maintains the structure. Staff noted that the building facilities department maintains all City buildings. COMMITTEE COMMENTS Grundhauser inquired if there was an opportunity for the Committee to be involved in the City Visitors Bureau booth at the Cottage Grove Strawberry Fest. Staff noted that they would inquire about the ability for the Committee to volunteer at the Visitors Bureau booth. Grundhauser also inquired about the new owners of the Furber Property. Staff noted that they hope to have the Madisons at an upcoming ACHP meeting to share their story and the plans for the John P. Furber house and property. STAFF COMMENTS There were none. ADJOURNMENT Reckinger made a motion to adjourn the meeting. Sumstine seconded. The motion passed unanimously 5-to-0, and the meeting was adjourned. 1 City Council Action Request 7.E. Meeting Date 6/18/2025 Department Communications Agenda Category Action Item Title Convention and Visitors Bureau Meeting Minutes (2024-11-26) Staff Recommendation Approve November 26, 2024, Convention and Visitors Bureau Meeting Minutes. Budget Implication N/A Attachments 1. 11-26-2024 CGCVB Minutes MINUTES NOVEMBER 26, 2024 CONVENTION AND VISITORS BUREAU CITY OF COTTAGE GROVE 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MINNESOTA 55016 CITY HALL COUNCIL CHAMBER - 7:30 A.M. A meeting of the Cottage Grove Convention and Visitors Bureau was held on the 26th day of November, 2024, at 7:30 a.m. 1. CALL TO ORDER The meeting was called to order at 7:30 a.m. by Chairman Justin Olsen. 2. PLEDGE OF ALLEGIANCE Chairman Olsen asked everyone to please stand for the Pledge of Allegiance. 3. ROLL CALL Chairman Olsen asked Alexa Anderson, Communications Specialist, to please do the roll. Members Present: Justin Olsen, Chairman Tony Khambata, Vice Chairman Sarah Grecula, Director Steve Hanson, Director Laurie Levine, Director Erik Olson, Director Members Absent: None. Staff Present: Jennifer Levitt, City Administrator Jaime Mann, Assistant to the City Administrator Alexa Anderson, Communications Specialist Phil Jents, Communications Manager Gretchen Larson, Economic Development Director Molly Pietruszewski, Recreation Services Manager Courtney Pirsig, Communications Specialist Others Present: None. 4. ADOPTION OF THE AGENDA Director Erik Olson made a motion to approve the agenda, Director Laurie Levine seconded. Motion carried: 6-0. 5. APPROVAL OF MINUTES 5.1 Approval of February 27, 2024 CGCVB Meeting Minutes Chairman Olsen asked if anyone had any changes or corrections they wanted to make on the minutes; as there were none, Chairman Olsen said those will stand approved by unanimous consent. 5.2 Approval of June 4, 2024 CGCVB Meeting Minutes City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 2 of 11 Chairman Olsen asked if anyone had any changes, corrections, or recommendations on those; as there were none, Chairman Olsen said those will stand approved by unanimous consent. 6. PRESENTATIONS 2024 Holiday Events in Cottage Grove Chairman Olsen said I had a chance to see this on Wednesday night, and Molly did a fantastic job. Molly Pietruszewski, Recreation Services Manager, said I’m here to speak on behalf of the Cottage Grove Parks and Recreation Department. We have a ton of holiday events coming up here in Cottage Grove, so we just want to quickly give you a brief overview of all of those upcoming events. Hale to the Bird 5K Race: That will take place on Thanksgiving, this Thursday, November 28, at Hamlet Park. The race begins at 9:00 a.m., and all money raised goes through the Holiday Train Committee, directly to the Friends in Need Food Shelf. You can still register online via ActiveNet.com, with the keywords Hale to the Bird; or you can register onsite as well. It’s a great event, usually just shy of about 1,000 people, so we invite the community to come on out and support the food shelf right away on Thanksgiving morning. Holiday Lights Tour: Efforts have begun so the map is going to be coming up soon, but you can still enter your addresses online, now through December 15, that’s the last day we’ll update the map. If you go to the City of Cottage Grove’s website, there’s a link on there where you can enter your home address or maybe another family member’s address that you know is brightly lit here in Cottage Grove. The website makes a map. On the flip side of that, if you’re a family in town looking for something fun to do on a Friday or Saturday night, pack up the kids, punch in that map on your phone, and take a tour around Cottage Grove to see all the houses lit up. Typically, we have between 30 and 40 houses, so it makes for a great event night out with your family. Hometown Holiday: This is coming next week already, Thursday, December 5, from 5:00 to 7:00 p.m. As you pull into City Hall, you’ll see things are starting to change a little bit outside. We’ll be hosting the Hometown Holiday event here at City Hall; it’s a great event with Santa, Mrs. Claus, live reindeer, food trucks, kids games, and we light this whole trail with about 30 inflatables going down the back of City Hall. The Park High School choir will be here, there will be free cocoa and cookies. Wagons are going to start delivering people from either the Washington County building or the HERO Center at 4:30 p.m. Mayor Bailey, Santa, and Mrs. Claus will pull in via a fire truck at 5:00 to light the tree and kick off the festivities. Again, this is another great event, we’re hoping the weather warms up a little bit. We invite people to come out for the night. Breakfast with Santa at River Oaks: On Sunday, December 8, this event is sold out; so, if you have your tickets, you’re set. CPKC Holiday Train: The train is scheduled to arrive on Wednesday, December 11, at 5:15 p.m. This is one of the larger community events that I have the pleasure of working with throughout the year. Festivities begin at 3:30 p.m. with food trucks, merchandise, onsite warming, lots of fun activities down at the Holiday Train stop, which is really adjacent to the Youth Service Bureau, which is a pillar in the community. This is the 20th year that we have had the CPKC Holiday Train stop in Cottage Grove; it’s not a given, so our community strongly supports the Friends in Need Food Shelf, so we were chosen as a stop again. While the train arrives at 5:15, it takes about 15 minutes to set up. The middle boxcar opens, and they perform on stage for about a half hour, and then they pull out of town. We use the wagons provided by Zywiec’s to transport people in from the Park and Ride; it will be a little bit busy because as we know a lot of commuters come back on the buses at about 5:00 or 5:15, as it’s a weeknight, so we encourage people to come a little early and leave a little extra time to get parked and get down to the site. Parks & Recreation, Get Out and Play!: We just like to remind people that we are just as busy in the winter as we are the summer, so our parks are groomed, there’s lots of outside play time where the ground is clean, not a lot of snow. Trails are groomed all winter, so we try to keep the main trails plowed as possible for walkers and runners. Warming houses and outdoor skating rinks are scheduled to always open on December 26, and we’re on track this year; last year, we were unsuccessful due to the weather, so we’re really hoping for a stronger outdoor skating/warming house season this year. We are opening Glacial Valley Park this winter as an additional outdoor skating rink. Sledding Hills, we have several good hills in Cottage Grove where you can get out there and sled and then utilize those warming houses if you need to. River Oaks grooms cross-country ski trails during the winter once they have enough snow on the ground; it’s the same with our snowshoes, it takes quite a bit of snow to get our snowshoe trailer out. We retrofit the kayak trailer from which we rent kayaks in the summer; we rebuild the inside and then we rent snowshoes out of that in in the winter. It is kind of looking like they may be back at Oakwood Park again this year. We were hoping for Mississippi Dunes, but the roads just aren’t going to be quite ready yet to make sure we can keep them plowed and open in there as much as we’d like to, to make sure the snowshoes are accessible, so we’re looking at Oakwood Park one more year again for the snowshoes this winter. Other Festive Happenings in Cottage Grove • We had Grocery Bagging at Cub Foods, November 24, it was a great kickoff for the Holiday Train. • There are a few events at Shepard Farm: Turkey Time on November 29; Introduction to Glowforge: Ornament, on December 3; Snow Much Fun, a Sensory Friendly Saturday, on December 21. Shepard Farm is a great one I would follow on City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 3 of 11 social media if you have a family here in Cottage Grove or check out their website, as they have a lot of cool, amazing things that they do. You really don’t even feel like you’re in Cottage Grove but you are, you’re right in the heart of it. • Procrastinator’s Market Craft Show at River Oaks on November 30, which is this Saturday, from 10:00 a.m. to 3:00 p.m. • Fill a Fire Truck is coming up, this year it is going to be down at the Friends in Need Food Shelf; so, it’s a great opportunity for families to drop off paper products, which is what they’re requesting (toilet paper, paper towels, Kleenex, etc.). So, come and get a tour of the food shelf, see what it’s like on the inside. If you’ve never been there, it’s an amazing operation, very well run, and I highly recommend it. So, it’s an opportunity to see the fire truck and drop off supplies for those who need it most this season. • Lions Club Santa Breakfast is at the VFW on December 8, from 8:00 a.m. to noon. Tickets can be purchased right at the door, and it’s a great event, very popular in our community. Molly said that is all that we have going on. I’ll be happy to answer any questions that you might have about upcoming events or things related to Parks and Recreation this winter; the Board had no questions. Chairman Olsen said I’ve got to tell you, the second time hearing it, it still sounds like a lot. It’s a great time of year in Cottage Grove, and I could say that about any time of year, but for those of you who aren’t aware, Mayor Bailey has a nickname, we affectionately call him Mayor Christmas because he loves Christmas. He absolutely loves it, and I know that he’s behind sort of pushing the staff to add certain events each year, etc. If you haven’t been by his home yet, he started lighting it up on Sunday night, so my kids and my wife and I went by for day one, and he’s added some new things to his yard; you can land a plane by his yard as it is very, very lit up. Director Levine, you live near there, I’m sure you see the glow; she replied yes. But there’s a lot going on and I would encourage everybody to take advantage of one of these opportunities. Molly mentioned that the Santa Breakfast at River Oaks is sold out, but you can still come to the Cottage Grove Lions Santa Breakfast, also on December 8, it starts at 8:00 a.m. and goes until noon at the VFW; adults are $12, children are $8. Santa and Sparkles the Elf will be on hand for you to take pictures and tell Santa what you want for Christmas. So, if you can’t get into River Oaks, certainly please come and see us, or do what I do and go to both. Chairman Olsen said I also want to mention the East Cottage Grove Scramblers, our local Snowmobile Club, has their annual Dust ‘Em Off Snowmobile Vintage Swap extravaganza, on January 4, 2025, from 10:00 a.m. to 4:00 p.m.; it’s a great day to get outside over at 70th Street and County Road 19. The Cottage Grove Lions will be there helping out with that, too. So, if you miss some of the Christmas events and you decide you want to get outside and have a little bit of fun after Christmas, come check out the Cottage Grove Scramblers. They’ll have a radar run, and they have a lot of vintage snowmobiles. Board Member Olson, I know you’ve participated in this, so go ahead, what would you like to talk about? Director Olson said Molly, you did a great job. Most of these events are free, that’s neat for families, so thank you. Molly said there are lots of opportunities to get outside and play. Director Olson said that’s very welcoming. Chairman Olsen said it is, that’s one of the things that makes Cottage Grove so special, so, thank you very much, Molly, and we’ll look forward to seeing you I’m sure at multiple events over the next several weeks. Molly said yes, as we start to see less and less of people’s faces, as we start to bundle up more and more. Chairman Olsen said let’s all hope for some really nice weather for our Hometown Holiday Celebration; we had one year where it was a little nippy, last year wasn’t quite so bad, so we’ll hope for a repeat. Thanks again. 7. BUSINESS ITEMS 1. Cottage Grove Painting and 2024 Food Truck Festival Recap Jaime Mann, Assistant to the City Administrator, said I’m going to give you a quick recap of the Dowdle Painting Unveiling and our Cottage Grove Food Truck Festival, which was a huge success again this year. The Dowdle Unveiling happened on the morning of September 14, right before the Food Truck Festival began. We had 16 people, representing 14 different people, places, or landmarks within the City, who all got to put their piece in the puzzle after the painting was revealed. They got to say a few words about their organization or the item that they were putting their piece in; there were about 200 attendees at the event. At the event, we also kicked off our puzzle sales; so, we sold about 540 puzzles that day, between the unveiling event and the Food Truck Festival. Eric Dowdle was at the unveiling to sign puzzles and also take photos with people, and then he came down to the Food Truck Festival because we had done a coloring contest with some kids; it was in the Cottage Grove Reports that they could color a painting for a chance to be a finalist to be awarded a little medallion by Eric Dowdle. You can see on the screen he presented City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 4 of 11 them with the medallion and their framed coloring-contest piece. He also came to sign puzzles, met people at the Food Truck Festival, and it was a fantastic day. So far, as of November 15, we’ve sold 941 puzzles; so, we’re just about a third of the way through our puzzles that we purchased through Eric Dowdle. This is a great video, a drone shot by SWCTC, so you can kind of see the full scale as I’m talking through the details of the Food Truck Festival. So, we are estimating over the course of the 11:00 a.m. to 7:00 p.m. timeframe, we had between 8,000 and 9,000 people in attendance. There were 40 food trucks at the event, which you can see, it’s a full parking lot of food trucks. We had bounce houses, we had Strawberry Fest Ambassadors there running carnival games. We had police presence there, 17 marketplace vendors this year, and our goal was about 10, so we came in well above our goal. We had 10 sponsors at the event, we had great entertainment in Basic and Boring, who opened the day for us. We had Liv McNair, who then opened for Hailey James, who was kind of our headliner for the event. The Lions Club was there, in the beer tent, we had Dowdle puzzle sales at the event, Discover Cottage Grove also had a booth there, and some of you worked that day with us, and we got to talk to a lot of people and hand out a lot of our swag that we have. Jaime said I’ll pull up our revenue. We estimated the event coming in at just a slight loss before we actually had everything come in for the event; our estimates were based on last year’s Food Truck Festival event. So, last year, we had 23 food trucks, this year we had 40, we were a little worried that they weren’t all going to fit in the parking lot, so I think about 35 is an ideal number of food trucks for next year. That is our goal for our food truck count for next year, just to make sure everybody fits. We actually came in at just over $7,000 in profit after all is said and done, and you have a copy of this in front of you as well. So, we received great feedback from our vendors, participants, and the public. I had a phone call the day after the event saying please don’t ever let this event go away, so we are extremely happy with how the event turned out this year. I would be happy to stand for any questions. Chairman Olsen said thank you very much, that is just amazing, isn’t it? It’s got to feel pretty good. He asked if there were any questions at all for Jaime. Director Olson said I have a thought. From the Lions’ perspective, the Cottage Grove Lions are very happy with the event, I’m also on that membership, so thank you from the Lions Club. We had a successful day, and it was wonderful weather, right? So, that helps, so we enjoyed that. The spools, the wooden spools, people seemed to really gravitate and like those for eating, drinking, hey, let’s meet and visit. Is there any way, potentially in the future, we could get five-to-eight more spools? Or who is our source for that? Jaime replied we actually get those free from VanMeter, and at the event, we had talked about putting some at both ends as well, because down by the bounce houses there was no place for people to kind of eat and stand as their kids were playing in the bounce houses. So, we are looking at probably getting a few more for next year so that we could have them at both ends, but we could look at adding some additional down to the stage area, too. Chairman Olsen said as a note, that’s actually one of our Lions member’s, Brian Atkinson, who helps us with that; so, I think we can figure out a way to make that happen, no problem. He asked if there were any other questions or thoughts at all for Jaime, but there were none. Chairman Olsen said I want to say, first of all, a very, very hearty thank you to Jaime and her team; the amount of work that went into putting this festival on is probably not well known to the public. They spent months and months and months and many hours putting this Food Truck Festival together. Then, for those of you who may not recall, we were not originally supposed to do the Dowdle Puzzle Unveiling that day, it was supposed to happen at Strawberry Fest. Because of some logistical challenges, we had to make an adjustment midstream, and Jaime and the rest of the staff here at City Hall found a way to accommodate that and really make it an essential part of a big day for us. I think a lot of people went to the Dowdle Puzzle Unveiling and then just transitioned right over to the Food Truck Festival; they just walked down the hill, basically. But that was no easy feat either because you had to deal with logistics through the School District and Dowdle and his team, etc. So, again, I really can’t say thank you enough for everything that you did. The financials speak for themselves clearly; what a difference between year one and year two, and a lot of enhancements. As we continue to learn, I have no doubt there will be even more enhancements, but it was a really special day. If people like me want to buy the puzzles as Christmas gifts this year, because I plan to give a Dowdle puzzle to pretty much every person I know, how do they do that? Jaime replied we actually have a Black Friday sale going on right now, where if you purchase between now and I believe its November 30, you have a chance to get a signed puzzle as we have some remaining signed puzzles, so we have 10 people that are going to get a signed puzzle to replace the one that’s not signed, that they purchased. But they can go on our website to purchase online, or they can come here in person and purchase them. Also, throughout the next year or so, we will be participating in a lot of events where you’ll see puzzle sales going on at community events. Chairman Olsen asked and what are the costs again, please? Jaime replied it is $28 for the 500-piece puzzle and $30 for the 1,000-piece puzzle. Chairman Olsen said okay, and you said the Black Friday sale is now through November 30? Jaime replied yes. Chairman Olsen said and they have an opportunity to win a signed puzzle. City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 5 of 11 Jaime replied well, they’re not technically winning it; the puzzle that they were going to get is just going to be signed one instead of the standard puzzle. Chairman Olsen said I understand, thanks for clarifying that for me; well, that’s kind of a cool thing, too, wow. Again, just thank you, I don't know what else to say. It was absolutely fantastic, and I can’t wait until next year. Good job. 2. 2024 Q2 and Q3 Lodging Tax and Revenue Collection Chairman Olsen said Phil Jents is the newest member of our team here, or close to, in the City of Cottage Grove. For those of you who don’t know Phil, I want to give him just a minute to introduce himself. I will say he’s a local guy, he flew the coop for a while, but we got him back. So, welcome, Phil; can you, first of all, kind of tell the team here and the people watching at home a little bit about yourself? Phil replied sure. Good morning and thank you, and thank you for the very kind introduction, Chairman Olsen. My name is Phil Jents, I’m the City’s Communications Manager. It is true that I grew up in Cottage Grove. A phrase, interestingly enough, that I did not know growing up here until taking this position was that I have a Ph.D., and it’s not even on my resumé, or reflected anywhere in a bio, and that’s that I graduated from Park High; so, that’s a new phrase I got to learn that I definitely use in my personal life. But you’re correct, I grew up in Cottage Grove, I’m very happy to be back home, so to speak. I have worked to manage communications in another city prior to Cottage Grove, so it’s very interesting and very rewarding to come back here to my hometown and be able to serve the community in this capacity. We have a great team, great colleagues, and everyone, including yourselves, that I’ve had a chance to work with and meet, I’ve had nothing but very great interactions with. So, I’m having a really good time so far, and enjoying serving the community. Chairman Olsen said Phil did not have much time to acclimate; I think we had him rolling up his sleeves on Day 1, if I remember right, and he jumped right in. I think it’s sort of been 100 miles an hour, downhill, with your hair on fire ever since, but he’s really been a great addition to the team, highly respected, very humble; he won’t tell you that he worked in Duluth, but he did, and he did a great job up there for a long time. We’re very fortunate to have had the opportunity to bring Phil on staff and look forward to working with him for a long time as he wants to tell Cottage Grove’s story, and we’re very appreciative of that. Phil is here today to talk to us a little bit about the Q2 and Q3 Lodging Tax and Revenue Collection, and then I think you’re going to move forward into the Budget Approval, so, take it away. Phil said yes, I’m here to talk about the Q2 and Q3 Lodging Tax and Revenue Collections. So, the 2024 Budget uses a 63% occupancy rate when calculating our 2024 Lodging Tax projections. We also know that lodging typically does dip down in the winter months in Cottage Grove and then goes up in the warmer months, nothing too surprising there, but just something to point out. So, this average keeps our projections consistent throughout the year, and the City of Cottage Grove has collected all of our second and third quarter Lodging Tax and received the following amounts, which you see before you: Quarter 2: $21,340 Quarter 3: $54,186 Total: $75,526 Lodging Tax collections were higher than projected by about $54,638. We also collected additional payments for the Food Truck Festival, beginning in the second quarter, to total $3,200. Quarter 2 totals show a deficit of $8,229 based on our revenue projections, but a higher amount of payments were expected to come in earlier for the Food Truck Festival. Those deficit numbers were made up in Quarter 3 money, which collected for the Food Truck Festival. With that, I’ll stand for any questions regarding the Quarter 2, Quarter 3 Lodging Tax collections. Chairman Olsen asked if there were any questions for Phil on his report; none were asked. 3. 2025 Budget Approval Phil said the 2025 Budget Approval is before you. Again, as stated in the previous presentation, projections of a 63% occupancy were used when forecasting for the 2024 Lodging Tax Revenue, which estimates a total of $72,300 in revenue. In looking back at previous years, on average the CVB has averaged a revenue of almost 65% occupancy for the full year; so, for 2025, the recommendation is to continue the projected occupancy rate of 63% for budgeting total Lodging Tax revenue, which would give us a projected revenue of $72,300. This falls more in line with what has historically been collected yearly from our lodging facilities. It is also estimated that the advertising for the Visitors Guide in 2024 will be $4,500, which helps offset the cost of printing for the Visitor Guide. Added in 2025 City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 6 of 11 are estimates for the Food Truck Festival, which based on projections it’s estimated that the CVB will collect $15,500 in both food truck and marketplace vendor payments and $8,000 from sponsorships of the event. Total Revenue Projected: $100,300.00 Moving on to expenses, those are broken out into two categories: Marketing Expenses and Operations. So, before you on this slide you see Marketing Expenses, which are the core to the CVB's mission: To promote Cottage Grove as a premier destination for leisure, travelers, weddings, and outdoor enthusiasts; recognized as a successful host city for meetings and conventions, and a prominent and respected venue for sporting events. As you look at those marketing expenditures, it is in service of that core mission. A reliable history for activities of the CVB is still being established, so funding levels for each line item and initiative for the 2025 budget are based on actual and projected spending. 2025 Marketing Expenses, broken out as follows: Website Hosting $ 1,680.00 Printing of 2025 Visitor Guide $11,000.00 Brochure Programs Expenses (Mall of America & Minneapolis-St. Paul Airport) $ 4,630.00 Professional Services (Includes Transcription Services) $ 400.00 Food Truck Festival $20,000.00 Flexibility in Budget and Marketing, Local Events Advertising $ 6,425.00 Social Media, will continue to be the focus for the CVB's marketing efforts $12,000.00 $56,135.00 Operations Expenses, $104,131.25, includes day-to-day expenses: Office Supplies and Postage $ 1,100.00 2025 Membership with the Minnesota Association of Convention and Visitors $ 410.00 Continuing Education (includes MACVB Annual Conference) $ 1,700.00 5% Administrative Fee that is paid back to the City for facilitating the CVB $ 3,615.00 Contractual Services of 25% to the City (accounting audit, clerical, legal) $17,171.25 Portion of salary & benefits of Communications Specialist position $24,000.00 $47,996.25 Total Revenue Projections: $100,300.00 Total Expenses Projections: $104,131.25 Net Loss: $ -3,831.25 So, moving forward, the CVB is still determining Best Practices and methods for marketing the City, which you’ll hear a little bit more about later. Also, the 2025 Budget is meant as a guide that allows for flexibility to adapt and change as we move forward. With that, there is a motion before you. Recommendation: By motion, Approve the Cottage Grove Convention and Visitors Bureau 2025 Budget. Chairman Olsen said thank you very much. Before we move to approve this budget, I want to see who might have some questions. Vice Chair Khambata asked on the projected revenues for Food Truck Donations and Sponsors, Line 3812, for June, July, August, and September, the vertical column doesn’t add up for those four months, but then the end of the year totals do; so, I don't know if that’s just a quirk with the Excel spreadsheet to get the formula right, but it didn’t seem to affect the overall math in the Totals column. It’s just something I noticed in that those four months, the subtotals are $2,000 off on each of those months. Phil replied thank you for pointing that out; we will look into that further and if any corrections need to be made, we will certainly make those. Chairman Olsen said thank you, that stood out to me, too, and it could just be the way we’re interpreting the data, but it just appears, using my Ph.D., that the math doesn’t math. So, if you could check that, it would be much appreciated. But to the Vice Chair’s point, when we look at the totals on the far right-hand side, everything appears to be accurate. So, just something to check into. Chairman Olsen asked if there were any other questions on the budget; none were asked. Vice Chair Khambata made a motion to approve the Cottage Grove Convention and Visitors Bureau 2025 Budget; Director Hanson seconded the motion. Motion carried: 6-0. City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 7 of 11 4. 2024 Chandler Thinks Strategic Plan Update Gretchen Larson, Economic Development Director, said we are going to talk a little bit about the updates for the Strategic Planning process. As you may recall, Chandler Thinks was selected in June to be the consultant that helps us develop the plan. They did their on-site visits on October 7 and 8; we of course interviewed the CVB Board, City Council, the EDA, area businesses, and City staff. Also, the Cottage Grove Athletic Association was our last big interview, and that was on November 10. So, we’re essentially done with all the interview processes for right now. Some observations that came out of that Phase I we’d like to share with you: • A recommendation to pare down the amount of content in the Visitors Guide and make it more destination focused. • A need for one or more brand hotels in the City; I’m sure that comes as no surprise to some of you who’ve been on the Board a while. • To conduct a short survey of larger businesses to see how many vendors, contractors, corporate visits they have each year and how many overnight stays they may have and what we may be missing. • Most of the people in town for sporting events and tournaments stay at Woodbury because two teams will fill up the entire Country Inn & Suites. • The final recommendation, which is interesting, is that we should begin to think about creating destination marketing packages for not only our businesses, but to kind of partner with other areas that are of interest, like Afton Alps or the apple orchard. An example of a weekend package would include like staying at Hope Glen, having coffee or breakfast at Caribou, lunch at Junction 70, dinner at River Oaks, and then you could do things, depending on the time of the year, include golf at River Oaks or a massage at The Healing Place. Again, Shepard’s Farm has apple picking and you can learn how to bake a pie, so things like that, that would just expand not just our influence but come stay here and you’re only 20 minutes from all sorts of things here and elsewhere. So, that was a recommendation that we found very interesting. Phase 1 is now essentially complete. They will review their findings with the City Administrator and staff on December 9, and then we’ll send an interim report thereafter to the Board and let you know about the Phase I. Then we’ll move on to the rest of the phases: • Phase II is the GAP analysis and a survey regarding the overnight stays, and that has actually already been sent out; we’ve received responses, and now the analysis of that will begin. • Phase III is important for all of you because this is your SWOT analysis, which includes your goal setting. I just received an email this morning from them, and they’re looking at January 9, 10, or 11 for a two-hour meeting, which would be a virtual meeting with them. So, if you can just put those three dates in your head and make sure that when I send the email that we can nail down one of those three dates. • Phase IV will be the final report, the tourism action plan, and the roadmap for the next three-to-five years. We anticipate that the report will be done sometime in mid-January, and it will be presented to you in February. Director Larson said with that, I’ll stand for any questions that you have. Chairman Olsen said thank you for the update, a lot of interesting things came out of that interview process, I think, both on behalf of those being interviewed and those doing the interviews because of their experience in this particular niche, and definitely I think there’s a lot of fun things ahead. He asked what questions the Board had with respect to the Chandler Thinks update? Director Grecula asked what content were they suggesting that we remove from the Visitors Guide? Director Larson replied well, my colleague, Courtney, is going to going to go a little bit more into that, but they were just saying that if you’re going to be a tourist destination, be a tourist destination, give people itineraries, things to do, like what I mentioned. Even package deals, why are they coming here, as opposed to things like recipes and book reviews and movie reviews; all of that’s good, it’s actually very good, but the idea is that at some point, we need to split those apart so that when you’re focusing on tourism, that’s all it is. All the fun Hometown Holiday stuff and all of that can be a partial draw, but it’s also for the community, as opposed to visitors. Director Grecula said that makes sense. My second question, I thought it was an interesting idea, the partnerships with other cities to make packages. Do we have people who have good relationships with the city governments in Afton or Hastings? Director Larson replied yes, we do, and of course we have our Chamber as well; so, yes, we do have relationships with folks, and we think we can build some interesting packages. We also introduced the folks at Chandler Thinks to visit St. Paul and visit Minneapolis, so we really think that we can do that 20 minutes; it’s still ideal to stay here, we hope to still get another hotel or two, so you would come here and stay, and you would do all the fun things here. Then you could still go pick apples, go skiing, whatever, because City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 8 of 11 they’re only just a few minutes away. So, why not? In economic development, we always say the best place is our place, and the next best place is right next door. Chairman Olsen asked if there were any other questions, none were asked. He said I will say that from an elected official’s perspective, we do have very good relationships with our partner elected officials in all of our surrounding communities. I consider many of those folks colleagues and friends, and they always seem very willing to want to work with us to find mutually beneficial solutions to the challenges that we face. In fact, we meet once a year for a full workshop with the City of Woodbury and their staff and Council. We also have a little competition when we meet with them to kind of kick things off, and at this point, we’ve never lost to them; I just want to make that very clear for those people watching at home that there may come a day, but not while I’m around. I did want to make a couple comments on Chandler Thinks real quick; one thing that I took away was Chandler Thinks very much stressed that tourism means an overnight stay. They were adamant about the fact that we are extremely short when it comes to lodging, we definitely have a focus to try to gain additional lodging, and you mentioned sort of the brand names, and that is something that the City staff and the EDA have been working on for quite some time. When the mayor and I went to Las Vegas this year for the ICSC convention, which we do every year to market the City, we spent a good amount of time talking with various brokers and lodging purveyors to try to work towards gaining some additional foothold for lodging. We do have a lot of tournaments here in town; you know that in the summer months, we have a lot of softball tournaments, baseball tournaments, things of that nature. In the winter months, our Ice Arena is continually packed, there’s a lot of hockey tournaments that take place here in addition to just the regular games. It pains me to send those people away to eat someplace else and stay someplace else, so I think that is, for me, anyway, one of the primary strategies that came out of that is we need to double our efforts on that. But it was really good to interface with them, and I look forward to their work. Director Levine said I was able to be a part of a few of those conversations, along with a good handful of the Chamber members, and that is the biggest thing that probably came out of that is the topic of a potential for a hotel, especially a name-brand hotel. Every time I turn around, people are asking like when is it coming? When is it coming, you know? So, that’s exciting to hear that, especially from our Business Park members, our businesses there, that it will be very well received and can’t come quick enough. Chairman Olsen said I agree, because as our Business Park members continue to expand and they do, they expand their footprints regularly, they need to bring people in for meetings and conferences, etc., and where do they stay? So, that’s a challenge. Good, are there any other thoughts on that? Vice Chair Khambata said I’d like to kind of complement what you said regarding sitting down with the people at Chandler Thinks. The takeaway that I got from it is we’ve got a lot of activities that draw people in, and the question kept coming up, well, where are they staying? And they’re staying in Woodbury, or they’re staying somewhere else and coming here. I think when he highlighted the fact that tourism dollars means keeping people here overnight to spend money, to eat and recreate and whatever. I think highlighting that fact, much like Gretchen said, where our proximity to a lot of activities and recreational opportunities is about equal, we need to try and use that, to sell that, to bring in additional lodging. Again, keep those dollars here rather than being the stopover destination for somebody who is staying somewhere else. Chairman Olsen said absolutely, I couldn’t agree more. He asked if there were any other comments at all, but there were none. He thanked Gretchen for the update. 5. 2025 Visitor Guide Courtney Pirsig, Communications Specialist, stated as Gretchen mentioned, feedback from our strategic partnership with Chandler Thinks has been incorporated into the 2025 Visitor Guide. As we talked with Chandler Thinks, today the average Cottage Grove visitor is a Daytripper, they’re typically traveling 40-to-65 miles in distance and not spending the night. So, this edition of the Visitor Guide focuses on the main objective, which is to inspire a visit and encourage that overnight stay. Rather than including community- based stories, which we did in the 2024 edition, we’ve slimmed down the Guide and focused on the Core Mission of the CVB: Providing our visitors with helpful suggestions and resources. So, as you can see at the bottom, our page count has gone from 44 to 20, but that was very intentional. So, the contents of this Guide are four key sections: The first section is like your main key attractions, so dining and lodging are a couple of the main reasons people are coming here. We also still are offering suggestions of things to do, outdoor adventure, highlighting some of our annual events, and now including nearby attractions; so, you will see mention of the Mall of America, the Como Zoo, things that are 20 miles from Cottage Grove. City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 9 of 11 Chandler Thinks also mentioned that we really need to focus on weddings and groups, as that’s a big draw, too. We have multiple wedding venues here, so we have contact information for services, resources for weddings and groups that are coming to Cottage Grove, and then some entertainment ideas as well. The last section includes information regarding the Cottage Grove Puzzle, which is a fun thing that we offer now for residents and visitors; we also provided a travel itinerary sample for someone who isn’t familiar with Cottage Grove and is just here for the day and wants to plan their visit before coming. So, before you is a printed draft of the Visitor Guide; that is not done, but you can see that the design stayed relatively the same. We had really positive feedback on the design, it was more so the content that we had included in it. So, that is why we stripped it down, we kept a similar design, of course had our sponsor’s ads, who we really appreciate. Featured on the front cover is the Cottage Grove Bike Park; that is a staple in Cottage Grove, it’s something we offer that many cities don’t have, so we wanted to make sure that when its sitting on a shelf, someone sees it and says, hey, what’s that? I want to do that when I go there. It falls under that travel itinerary as something to do when the family’s here. And then in comparison to last year, I mentioned this before, the design has kept a similar theme, but we are just now switching to a visitor resource vs. a community-based recreation guide. This Guide provides visitors with more direct information, such as location and contact details; that was something Chandler Thinks highly recommended. Having a direct source to the website and the phone number instead of reading through paragraphs of information that they won’t remember having that direct source to the location, essentially; that’s what it’s for, its a Guide to these businesses. After presenting you with this draft, I’ll be happy to stand for any questions. Director Olson said I see some very nice promotional content or ads, Country Inn & Suites, Afton Apple, St. Paul Saints; are they paying for this space, or are we just including them because, or if not, are we going to approach them for ad space? Courtney replied yes, we have six approved ads; the ones with logos included and website and contact information, those are all paid for. The mention of, you know we have the list of contact details, etc., if there’s no logo, it’s more so just mentioned, so visitors are aware. Vice Chair Khambata asked so, where it says like half place ad placement, if no one purchases that, do you have like a backup or something to fill it? Courtney replied yes, definitely. When we start the Guide, we start with a long list of things we want to include; so, there’s definitely things that we kept out to make space for the ads. As of now, the ads are closed, but we do still have potential space, if needed, since this is not final. But, yes, we do have information we can include there. Vice Chair Khambata said otherwise, I like the layout. I think it looks very attractive. Courtney thanked him. Director Levine replied yeah, I’ll add, too, this is beautiful again; you do such a great job every year, and I have a great understanding of how much work goes into one of these, so congrats on that. Just remind me again, when does this publish? Courtney replied it will be distributed in January, 2025. Director Levine replied thank you. Chairman Olsen said I’m all for bringing people into the community, although I’m not sure Latin’s probably the language we want to use in here; I know that that’s just a default, but I wanted to just point that out. I was looking through the Guide and trying to find references to some of our kind of unique outdoor venues, as an example, the Disc Golf Course. So, when I look at the Go Outside page, and I see Spring, subtitle here, Summer, subtitle here, Fall, subtitle, I’m assuming that’s where some of that stuff is going to go? Courtney replied, yes, that’s correct. Chairman Olsen said all right, good enough, because there are so many outdoor things to do here, and of course, we’re very excited about the Mississippi Dunes Park and access to the river. So, having that included I think will be something that not only locals will appreciate, but those who want to visit will appreciate. We’re hopeful that those are the things that will attract people to the community and get them to stay. For people at home who don’t know, we’ve actually been a destination for the State Disc Golf Tournament on a couple of different occasions, and that Disc Golf Course gets a lot of use. So, that’s why I was looking for it. But the layout’s beautiful, I think condensing to some degree was a wise decision for sure, and I look forward to seeing the final product, I really can’t wait. Great photography as well, so using the Bike Park on the cover I think is a real grab-you kind of a photograph, and I just think it’s beautiful. Thank you. Director Khambata said the back cover is beautiful, as well, that’s a nice shot of the golf course. Chairman Olsen said, yes, it is, isn’t that a great shot of the golf course? And the light’s just perfect, yeah, so really great. City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 10 of 11 Chairman Olsen thanked Courtney and asked her when will we see the finished product, did you say? Courtney replied before my maternity leave in January. Chairman Olsen said congratulations to you, how wonderful is that? City Administrator Jennifer Levitt stated we have one action we do need, related to the Visitor Guide. Chairman Olsen said I see it here on the screen. So, you need approval for the printing costs, right? Courtney replied yes, so displayed on the screen are two quotes from companies that we have worked with before for a very similar product that we’ve done, full color. This is a 16-page booklet and we are requesting 7,000 copies. You will notice in comparison to last year that there is a significant cost decrease, which is a result of the smaller page count. Last year, we had 44 pages, which cost us about $10,000, and this year its 20 pages, which will be $6,228. Chairman Olsen said I didn’t look, but did this reduced cost get included in our prospective budget for 2025? Did that get entered in there? Do we know? Phil replied the projected budget was $11,000. Council Member Olsen said so, there goes our $3,000 loss right there, look at that. Wow, you’re really good! Okay, so were you hoping for approval for Ideal? Courtney replied, yes, so with that, I present you with a recommendation to approve the quote. Recommendation: Approve quote for the printing of 7,000 copies of the 2025 Visitor Guide through Ideal Printers, Inc. for $6,220. Director Grecula made a motion to approve quote for the printing of 7,000 copies of the 2025 Visitor Guide through Ideal Printers, Inc. for $6,220; Vice Chair Khambata seconded the motion. Motion carried: 6-0. 8. WORKSHOP - None. 9. CVB COMMENTS Chairman Olsen said I do want to take a moment to thank our Vice Chair, Tony Khambata, for his service to the Cottage Grove Convention and Visitors Bureau. Tony will be moving on from his elected role here at the end of 2024, but I know he’s going to stay involved with the City in various forms and fashions; I’m not sure what all of that is going to look like, but I have a few ideas. Tony’s been instrumental in helping us drive this process, he’s been a wonderful City Council Member and colleague, and he’s just a really good guy. So, I wanted to just take a moment to say thanks to Tony for everything that he’s done for the Board, for the City, and I look forward to your continued involvement in City policy making. He said I also want to congratulate our Board Member to my left, Laurie Levine. For those of you at home who may not know Laurie, and I don't know that there’s probably 10 people in town who don’t, but Laurie is the C.E.O.-President of the Cottage Grove Area Chamber of Commerce; recently, at the Chamber’s Evening of Excellence, which Tony and I had the opportunity to attend with our Council colleagues and staff, Laurie received some very well-deserved recognition for her hard work as a great advocate for all of our Chamber members, including those in Cottage Grove. I’ve got to tell you, she’s the hardest-working lady in business, she’s tireless. I have a lot of admiration for the work that she does, so, I’m going to give you a minute, Laurie, if you want to speak, you don’t have to, but maybe you can tell the folks at home kind of what you received and why. Director Levine replied that was not on the agenda. So, thank you, thank you very much. So, I celebrated five years in my position at the Cottage Grove Area Chamber of Commerce as President and C.E.O., along with the Women in Business Organization. So, it was really exciting to see where the Chamber of Commerce was when I took the position to where we are now, and it’s just so exciting to see where we’re going to be in five more years from that. And, so, our partnership with our cities, with our members, with our businesses is just incredible to see kind of what can happen over years. So, thank you for those kind words, and I can’t wait to see what the future brings. Chairman Olsen said you have done so much to grow the influence of the Chamber, not to mention just the membership count. Earlier, when we talked about Chandler Thinks and the question came up about working with our partner communities around us in South Washington County and Dakota County, Laurie is the tip of the spear when we do that. She has amazing relationships that we are able to benefit from, and we’re so grateful to have her in that role. So, again, congratulations. Vice Chair Khambata said so, I wasn’t going to bring this up, but thank you for the kind words as well. I was thinking this morning about how the Convention and Visitors Bureau even came into existence, which was a collaboration with our Chamber; and then we advocated for a Lodging Tax, and then the City came on board and kind of helped us guide it. And it’s grown into what it is now, which to me is amazing because I remember being at like a networking function with the Chamber members and being like, wouldn’t this be a great idea? And that was well before I was ever on Council, and it’s been mostly a volunteer effort, so thank you, everyone for helping to build this into what it is, and it benefits everyone in the City. So, great work. City of Cottage Grove Convention and Visitors Bureau November 26, 2024 Page 11 of 11 Chairman Olsen said, yes, I agree. We should be proud of the hard work that went into that. So, if there are no further comments, I will seek a motion to adjourn. 10. ADJOURNMENT Vice Chair Khambata made a motion to adjourn; the motion was seconded by Director Hanson. Motion carried: 6-0. The meeting was adjourned at 8:29 a.m. Respectfully submitted, _______________________________________ Phil Jents, Communications Manager /jag 1 City Council Action Request 7.F. Meeting Date 6/18/2025 Department Community Development Agenda Category Action Item Title Approval of Rental Licenses Staff Recommendation Approve the issuance of rental licenses to the properties listed in the attached table. Budget Implication N/A Attachments 1. Rental License Approvals CC Memo 2. Rental License Approvals Table TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Drewry, Code Enforcement Officer DATE: June 11, 2025 RE: Rental License Approvals Background/Discussion Rental licenses are required for nonowner-occupied residential properties (City Code Title 9-13, Property Maintenance, and Title 9 -14, Rental Licensing) and are issued on a biennial basis. The licensing process includes submittal of the rental license application, payment of the rental license fee, and public criminal history report. Rental inspections are conducted on all rental properties as part of the licensing process. Once all information has been submitted and the inspection satisfactorily completed, the Council must approve the license prior to it being issued. The properties listed in the attached table have completed the licensing process and are ready to have their licenses issued following Council approval. Recommendation Approve the issuance of rental licenses to the properties in the attached table. 2025 RENTAL LICENSES CITY COUNCIL APPROVAL - JUNE 18, 2025 RENTAL LICENSE NUMBER PROPERTY STREET #PROPERTY STREET NAME PROPERTY OWNER RENT-002766 6637 Jody Lane South Kristopher Black 1 City Council Action Request 7.G. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title 2025 Strategic Plan Mid-Year Update Staff Recommendation Receive the 2025 Strategic Plan mid-year update. Budget Implication N/A Attachments 1. 2025 Strategic Plan Mid-Year Memo 2. 2025 Mid Year Strategic Plan Report To: From: Date: Subject: This report provides an update on progress made towards achieving the goals and objectives outlined in the 2025 Strategic Plan. The mid-year report will include a summary of the three pillars: Enhancing Quality of Life for Residents, Thriving Business and Tourism Environment, and Remain and Employer of Choice which are the areas of greatest importance to the City of Cottage Grove over the next year. Associated with each pillar are four high-level performance targets outlining expected results and how the results will be measured. The report will include key accomplishments since the plan’s inception, and an assessment of the progress made towards each strategic direction. The purpose of this presentation is to inform the Council of the plan’s implementation progress and to seek your feedback on strategic direction. Recommendation Receive the 2025 Strategic Plan Mid-Year Update. June 13, 2025 Strategic Plan Report City of Cottage Grove Ci t y o f C o t t a g e G r o v e | ww w . C o t t a g e G r o v e M N . g o v City of Cottage Grove 2 Executive Summary Pg. 3 Strategic Plan Summary FY 2022-2025 Pg. 4 Vision and Mission Pg. 5 Pillar 1: Enhancing Quality of Life for Residents Pg. 6 Pillar 2: Thriving Business and Tourism Environment Pg. 8 Pillar 3: Remain an Employer of Choice Pg. 9 Strategic Direction 1: Engaging Residents Where They Are Pg. 11 Strategic Direction 2: Continuing Sustainable Growth Pg. 13 Strategic Direction 3: Making Cottage Grove a Recreation Destination Pg. 17 Strategic Direction 4: Remaining an Employer of Choice Pg. 19 Strategic Planning Participants Pg. 22 Table of Contents City of Cottage Grove 3 On January 25, 2025 the City of Cottage Grove held a strategic planning meeting. This collaborative effort resulted in the development of a strategic plan to guide the City’s priorities and initiatives throughout 2025. The plan is built around three core pillars: Enhancing Quality of Life for Residents, Thriving Business and Tourism Environment, and Remaining an Employer of Choice. These focus areas are of greatest importance to the City of Cottage Grove in the coming year. Each pillar is supported by four high-level performance targets that define expected outcomes and how success will be measured. In addition, the plan outlines four strategic directions: Engaging Residents Where They Are, Continuing Sustainable Growth, Making Cottage Grove a Recreation Destination, and Remaining an Employer of Choice. Each direction includes key success factors used to evaluate progress toward the intended goals. The planning effort began with a large group discussion on January 25, 2025. The city’s leadership team along with city council held a full day strategic planning session. They developed a set of priorities, key outcomes, and performance targets. Based upon those priorities, the city’s management team identified a set of strategic initiatives and develop detailed action plans. The mission statement, three pillars, strategic directives and success factors are summarized on the following page. Executive Summary City of Cottage Grove 4 Strategic Plan Summary 2025 MISSION STATEMENT THREE PILLARS SUCCESS FACTORS STRATEGIC DIRECTIONS SUCCESS FACTORS To promote community pride and create a high quality of life by providing excellence in the delivery of public service to residents and businesses. Enhancing Quality of Life for Residents Thriving Business and Tourism Environment Remain an Employer of Choice Cottage Grove strives to provide life cycle housing for all residents through diverse housing options. Provide positive, responsive, and professional interaction with all services offered by the city while maintaining a safe and thriving community. Cottage Grove has a wide variety of premier community events, recreational amenities & natural open spaces for everyone to enjoy. Assure sustainable environmental standards & health practices including providing treated drinking water to meet all state & federal standards for PFAS. Cottage Grove aims to create a dynam- ic business environment which gener- ates jobs and increases tax base. Cottage Grove partners with the local Chamber of Commerce to support local businesses & creates an environment to succeed. Cottage Grove Public Safety provides proactive community-oriented services to assist businesses. Cottage Grove Convention & Visitors Bureau supports the hotel & event community locally to promote tourism in Cottage Grove. Cottage Grove strives to be a workplace that is reflective of the community. Cottage Grove seeks to recruit and re- tain top talent, offering ongoing training and career opportunities. Cottage Grove has achieved an organizational culture dedicated to efficient operations & excellent delivery of services. Cottage Grove is a good financial steward which leads to a stable work environment. Engaging Residents Where They Are Continuing Sustainable Growth Making Cottage Grove a Recreation Destination Remaining an Employer of Choice Develop training programs for employees at all levels such as the Management & Leadership Development Academy & the Learning to Lead Academy, Book Studies, and Guest Speakers. Create strategic video communications that demystify city operations and humanize City government. Update and refresh the city’s website and make it mobile friendly. Conduct an ongoing review of social media performance to ensure platforms & content meet the needs of the organization, including potential use of new/different platforms. Develop crisis communication plan. Create a city podcast. Create and conduct community survey in 2025. Develop an EDA 10-year HRA levy plan and policy for LAHA Funds. Continue to aggressively pursue state and federal funding for the County 19A and 100th Street Realignment Project. Implement 3M settlement projects while maintaining an interim treatment plan that meets all PFAS standards. Work to facilitate the development of Shoppes at Cottage View with an RFP for a hotel. Remain a Step 5 GreenStep City by continuing to improve sustainability across a variety of metrics. Pursue development of Mississippi Dunes Park with pursuit of 3M Settlement and MN DNR grant funding. Care for and/or reinvest into current recreational assets, including Kingston Park Building and Ice Arena Study East Ravine Parks & Trail Plan to assure both recreational service & financial preparedness for impending development Create unique recreational places and spaces that are signature landmarks to Cottage Grove. Leverage key recreational facilities and park buildings to be points of pride for the community and improve the local economy Continue to grow and enhance employee engagement programs. (GOLD, Lunch and Learn, Safety Committee, Health and Wellness) Continue retention interviews and new hire interviews. Develop Master Plan for Grey Cloud Island Continue to invest in Public Safety Technology. Work with consultant to review Standards of Cover with in the Fire Department. Develop a Financial Plan for the development of the East Ravine Infrastructure. Broadband/Fiber RFP Therapy Dog Front Desk and Chambers Security Plan Employee Recognition Programs (Years of Service, Police, Fire) Create a new Insurance Committee 3R - Fire, Positive Impact Team - Police Continue the use of the Financial Management Plan Implement CVB Strategic Plan City of Cottage Grove 5 Our Mission To promote community pride and create a high quality of life by providing excellence in the delivery of public service to residents and businesses. City of Cottage Grove 6 Pillar 1: Enhancing Quality of Life for Residents Cottage Grove strives to provide life cycle housing for all residents through diverse housing options. GOAL Provide positive, responsive, and professional interaction with all services offered by the city while maintaining a safe and thriving community. GOAL Mid-Year Update The housing study, done by Maxfield Research, is finished. The City is using the results of the study to guide conversations with developers on the needs of the community. This information is also being used to guide discussions around necessary subsidies moving forward. Focus so far has been on Innovation Village and 3M coordination. Mid-Year Update Staff continues to achieve high levels of positive customer service. In several different surveys (Police Services Survey, POLCO National Community Survey, etc.) the City of Cottage Grove continues to exceed in satisfaction ratings. The continued community outreach provided by Public Safety allows more connection with the residents and creates a more respectful and safe community. Increased communications through social media and other platforms gives residents another avenue to receive updates and dialog with the City. City of Cottage Grove 7 Pillar 1: Enhancing Quality of Life for Residents Cottage Grove has a wide variety of premier community events, recreational amenities and natural open spaces for everyone to enjoy. GOAL Assure sustainable environmental standards and health practices including providing treated drinking water to meet all state and federal standards for PFAS. GOAL Mid-Year Update Cottage Grove continues to plan, support, and host a multitude of events for our residents that also bring in visitors from all over the metro- area and beyond. The CVB has started campaigns on social media to continue to highlight the amenities available to the public. Mid-Year Update Cottage Grove has remained steadfast in its commitment to provide drinking water that meets all MDH Health Based Values and EPA Maximum Contaminant Levels, including those for PFAS. Cottage Grove continues to operate seven interim water treatment plants to meet the State and Federal PFAS standards. Five of these treatment plants utilize Granular Activated Carbon, and two utilize Ion Exchange technology. These two facilities were the first in to employ Ion Exchange for PFAS removal in Minnesota, which has been shown to be the most cost-effective method while still removing PFAS to non- detection. City of Cottage Grove 8 Pillar 2: Thriving Business and Tourism Environment Cottage Grove aims to create a dynamic business environment which generates jobs and increases tax-base. GOAL Cottage Grove partners with the local Chamber of Commerce to support local businesses and creates an environment to succeed. GOAL Cottage Grove Public Safety provides proactive community-oriented services to assist businesses. GOAL Cottage Grove Convention and Visitors Bureau supports the hotel and event community locally to promote tourism in Cottage Grove. GOAL Mid-Year Update The City continues to work with area businesses to address needs such as land acquisition for growth. The City is also working to address barriers for employees such as childcare, available and affordable housing, and transportation. Mid-Year Update City staff, on behalf of the EDA, hosted the first ever Business Over Beverages. The idea was similar to that of the Business Over Breakfast event. Business owners, employees, and chamber members were invited to hear updates on the housing study and public safety while networking over beer, wine, other beverages, and appetizers. Mid-Year Update Public Safety is currently working with Flock Safety to bring the Flock License Plate Reader Cameras to the City. Public Safety staff presented the information to local business owners during the Business Over Beverages event. The hope is for businesses to invest in the cameras leading to a more seamless approach to law enforcement across the City and with other agencies. Mid-Year Update Discover Cottage Grove, in partnership with Chandlerthinks, recently competed a strategic plan. Many of the pieces of the plan are already in the works. The Hotel RFP has also been released and staff have been in communication with several developers and hoteliers. City of Cottage Grove 9 Pillar 3: Remain an Employer Of Choice Cottage Grove strives to be a workplace that is reflective of the community. GOAL Cottage Grove seeks to recruit and retain top talent, offering ongoing training and career opportunities. GOAL Mid-Year Update Cottage Grove staff continues to track data on various demographics of applicants, interviewees and new hires. This data is used to inform where advertising of job postings takes place in order to better reflect our community. Mid-Year Update The City continues to offer regular Lunch and Learns, focus on annual individualized and department specific training plans, and encourages staff to further their skills. Regular retention and new hire interviews gives management continual feedback on what is going well and what needs improvement. These interviews also let employees know that their voices are being heard as they are able to see the changes in programs and policies as a result. City of Cottage Grove 10 Pillar 3: Remain an Employer Of Choice Cottage Grove has achieved an organizational culture dedicated to efficient operations and excellent delivery of services. GOAL Cottage Grove is a good financial steward which leads to a stable work environment. GOAL Mid-Year Update The City of Cottage Grove continues to operate in a way that allows and encourages regular feedback loops including new hire interview and employee retention interviews. The revamped Safety Committee launched in early Spring. This program encourages employees to hold each other accountable in operations pertaining to safety and celebrate those who do it well. Jump Start, Cottage Grove’s Employee On-boarding program kicked off in May. Once a month, employees meet with one of the six departments throughout the City to learn more about that department. At the start of the program, participants receive a tumbler that acts as their passport as they move from department to department collecting department specific stickers. Mid-Year Update Under the direction of the Finance Team, the City received a AAA bond rating for the 2025A Debt Issuance. Cottage Grove continues to follow the 10-Year Financial Management Plan. The 2024 Audit returned with no audit findings and the City of Cottage Grove received a Certificate of Achievement in the Financial Report for the 34th year in a row. City of Cottage Grove 11 Strategic Direction 1: Engaging Residents Where They Are Create strategic video communications that demystify city operations and humanize City government. GOAL Continue to update and refresh the city’s website and make it mobile friendly. GOAL Conduct an ongoing review of social media performance to ensure platforms and content meet the needs of the organization, including potential use of new/different platforms. GOAL Mid-Year Update The Communications Division is producing Weekly Update videos that post every Friday. Monthly Department Highlight videos feature the director of that month’s department discussing various topics as well as sharing some of their favorite things around town. A new video series featuring the Fire Department has also been a hit. Finally, there are the plethora of videos created in partnership with TrueLens, formerly SWCTC. Another video series in the works centers around businesses in town and the partnership provided by the City to support local entrepreneurs. Mid-Year Update The City is working with Civic Plus to refresh the website. They are in process of reviewing our existing design assets (logos, images, etc.). The target completion of the website is set for September 2025. Mid-Year Update Followers across all platforms are growing. This is an encouraging that our new content, increase in engaging videos, and consistent posting schedules are working. The City created a new Bluesky Social account to see if followers or engagement were any different than X (Twitter). To date, this has been developing slowly. If growth doesn’t increase we will consider abandoning it. City of Cottage Grove 12 Strategic Direction 1: Engaging Residents Where They Are Develop crisis communication action plan. GOAL Mid-Year Update The project kicked off with Eckberg Lammers in early May. Unfortunately, one of the principal consultants, Steve Linders, was severely injured in a car accident. Progress on this project is currently on hold. Create and conduct community survey in 2025. GOAL Create a city podcast. GOAL Mid-Year Update Residents participated in the POLCO National Community Survey this Spring. The final report will be delivered to the City Council in June. Mid-Year Update The podcast launched May 30, 2025. There are currently two recorded episodes. Episodes of The Grovecast will drop monthly and are available on most streaming platforms. Implement CVB Strategic Plan. GOAL Mid-Year Update Several items are in progress including updates to the CVB website, “Bring a Friend” campaign for Strawberry Fest, new marketing initiatives beginning in July (Patio Week), and staff are exploring outreach opportunities via regular local tourism industry meetings, awards ceremonies, tourism summit, etc. Several more recommendations from the plan are in progress, or under consideration. City of Cottage Grove 13 Strategic Direction 2: Continuing Sustainable Growth Implement 3M settlement projects while maintaining an interim treatment plan that meets all PFAS standards. GOAL Mid-Year Update The Low Zone Water Treatment Plant, the first of the two permanent PFAS water treatment plants, was operational as of June 2025. This treatment plant will generally serve properties south and west of Highway 61. Bids were received for the Intermediate Zone Water Treatment Plant in May 2025, with construction set to begin mid-summer. This plant will be operational in March 2028, with final completion by March 2029, and serves properties north and east of Highway 61. Finally, the High Zone Raw Water Main project will be completed in 2025. This project will install a dedicated water main to transfer untreated water from Well 11 (Highlands Park) and Well 12 (Sunny Hill Park) to the Intermediate Zone Water treatment plant. Continue to aggressively pursue state and federal funding for the County 19A and 100th Street Realignment Project. GOAL Mid-Year Update In January 2025, City staff applied for a federal BUILD grant in the amount of $23,434,000 to close the funding gap for the County 19A & 100th Street Realignment Project. Grant awards are expected to be released in late summer/ early fall. To ensure all funding avenues were being pursued, Cottage Grove worked cooperatively with Washington County on a $22,500,000 State bonding request as part of the 2025 legislative session. Finally, Cottage Grove supported Washington County as they requested Congressionally Directed Spending through our federal delegation as part of the FY26 federal budget. The mayor and city administrator, while in DC for the National League of Cities Conference, and met with several congressional members. City of Cottage Grove 14 Strategic Direction 2: Continuing Sustainable Growth Work to facilitate the development of Shoppes at Cottage View with a RFP for a hotel. GOAL Remain a Step 5 GreenStep City by continuing to improve sustainability across a variety of metrics. GOAL Mid-Year Update The EDA has a purchase agreement on a 3.59-acre property at 9430 East Point Douglas Road S. and has hired HVS to complete a leakage study to determine the impact of revenues being lost as a result of the lack of hotel accommodations supporting both business travelers and growing league play within the community. The City has also secured EPA funds through Washington County to complete Phase 1 ESA for the site. An RFP has also been sent out for development of a hotel on the site which is due August 29, 2025. Mid-Year Update City staff were informed in late April that Cottage Grove had received GreenSteps 4 & 5 status again for 2025. The engineering team, in coordination with other departments, tracks and documents all of the City’s ongoing progress in this program. Step 4 is achieved each year by continuing to track certain metrics, and Step 5 is achieved by continued improvement. Develop an EDA 10-year HRA levy plan and policy for LAHA Funds. GOAL Mid-Year Update This project has yet to be started as it is a process led by Economic Development, with input from other departments. City of Cottage Grove 15 Strategic Direction 2: Continuing Sustainable Growth Develop a Financial Plan for the development of the East Ravine Infrastructure. GOAL Mid-Year Update In February 2025, the City Council authorized a feasibility study for Ravine Parkway from 85th Street to Keats Avenue, through East Ravine. This process will determine the alignment, cost, and assessments for this new collector roadway. It will also incorporate any utility improvements necessary to serve this area of Cottage Grove. As part of the process, geothechnical investigations were completed in April 2025, and staff continue to coordinate with landowners and developers on this important project. Mid-Year Update New Public Safety Technology includes: • BiPAP (advanced respiratory treatment) • Upgraded cardiac monitors and defibrillators • Online crime reporting form • New tasers • KATS-K9 training documentation software • K9 Ballistic Vest • Upgraded fire hoses and nozzles • Upgraded point of care ultrasound machines Work with consultant to review Standards of Cover with the Fire Department. GOAL Continue to invest in Public Safety Technology. GOAL Mid-Year Update The Standards of Cover study has been initiated. The results are expected later this year. Among the findings, Public Safety is expecting to learn how necessary the supplemental, and currently dormant, fire stations are around town. City of Cottage Grove 16 Strategic Direction 2: Continuing Sustainable Growth Mid-Year Update The City continues to meet quarterly with the property owners of Grey Cloud Island who continue to navigate towards a Master Planning process for the island. Next steps, the property owner will be engaging a consultant to work through concepts of a future master plan of the island. Develop Master Plan for Grey Cloud Island. GOAL Broadband/Fiber RFP. GOAL Mid-Year Update City staff worked with our broadband consultant, Hometown Fiber, to develop an RFP for city-wide fiber from January 2025 to March 2025. The RFP was issued on March 12, 2025, with submissions due by April 7, 2025. Two RFPs were submitted, one from Intrepid Fiber and one from Gateway Fiber. A selection committee was created with City, consultant, and legal staff. The committee chose Gateway Fiber as the recommended provider. The City Council approved an agreement with Gateway Fiber at their May 16, 2025 council meeting. City of Cottage Grove 17 Strategic Direction 3: Making Cottage Grove A Recreation Destination Pursue development of Mississippi Dunes Park with pursuit of 3M Settlement and MN DNR grant funding. GOAL Care for and/or reinvest into current recreational assets including Kingston Park Building and Ice Arena. GOAL Mid-Year Update Staff submitted initial proposal for $5M towards park development. Proposals are being reviewed and the City will be notified this summer if we quality for the full application process. Final awards are expected by the end of 2025. In the meantime, the City partnered with DNR Fisheries for an agreement to provide a fishing pier at this location and are also collaborating with DNR Parks and Trails for the future boat launch. Mid-Year Update Kingston Park building plans are 100% complete and ready for bid upon Council approval. The Kingston Park site power upgrades are scheduled for completion May/June. Cottage Grove Ice Arena launched its reinvestment planning process with a kick off meeting in April. Plans are approved for reconstructing Woodridge ice rink to include pickle ball courts. Picnic shelters at Pine Glen Park and Pine Tree Pond Park are approved for construction this summer. Playground are approved for replacement this year at Hardwood Park and Belden Park. The old structures were donated to Kids Around the World. City of Cottage Grove 18 Strategic Direction 3: Making Cottage Grove A Recreation Destination Create unique recreational places and spaces that are signature landmarks to Cottage Grove. GOAL Mid-Year Update Leverage key recreational facilities and park buildings to be points of pride for the community and improve local economy. GOAL Master planning for East Ravine parks include unique recreational opportunities such as RC boating/ tracks, etc. The team has worked on a unique playground and elevated shelter design at Denzer Park. The City continues to retain vision for photographic attraction to pull visitors in from Hwy 61. Study East Ravine Parks & Trail Plan to assure both recreational service and financial preparedness for impending development. GOAL Mid-Year Update Glacial Valley Park has become a focal point for park rentals. Overall, facility rentals have increased over 100% yet again. Added an on-line facility reservation system. Staff met with tournament hosts this spring to assure services are meeting customer needs. Parks, Recreation & Natural Resources Commission reviewed the plan with staff recommendations in May. Council review will follow in an upcoming meeting. There is a Letter of Intent with Geis and South Washington Watershed District for acquisition for property near Vandenberg Lake. Mid-Year Update City of Cottage Grove 19 Strategic Direction 4: Remaining Employer Of Choice Mid-Year Update The City’s Front Desk Task Force has collaborated with Wold Architects to evaluate options for improving security and efficiency within City Hall’s main entrance, public lobby and front desk area, and the Council Chambers. Wold Architects has provided improvement options for the City for review and will coordinate a next step timeline once a finalized plan is in place. The Front Desk and Council Chambers plan is focused on visibility of the front entrance and a safety barrier between the public and front desk staff as well as councilmembers in the council chambers. Therapy Dog GOAL Mid-Year Update With a $10,000 grant, the City was able to purchase Cottage Grove’s first ever therapy dog. Riggs works with the Community Management Unit alongside Detective Scott Shaver. The two of them are provided regular training through Soldier’s 6. Riggs has proven to be a hit with community members, and employees. Front Desk and Chambers Security Plan GOAL Employee Recognition Programs (Years of Service, Police, Fire). GOAL Mid-Year Update The City continues to celebrate the outstanding achievements of employees with various programs. March 18, 2025 twenty employees were recognized for their combined 210+ years of service with a luncheon at River Oaks. City of Cottage Grove 20 Strategic Direction 4: Remaining Employer Of Choice Develop training programs for employees at all levels such as the Management and Leadership Development Academy and the Learning to Lead Academy, Book Studies and Guest Speakers. GOAL Mid-Year Update The annual Leadership Summit took place in late winter. Attendees heard about the PG3 Method and heard updates from other departments. The book study will take place again this fall. This years book is Never Split the Difference: Negotiating as if Your Life Depended On It by Chris Voss. Mid-Year Update Monthly Wellness activities, as well as challenges from NFP, are keeping employees engaged. These opportunities not only promote overall health and wellness, but act as a fun way to better get to know employees from other departments. The safety committee has recently relaunched with new incentives. Lunch and Learns and GOLD Award continue on as they have in the past. Continue to grow and enhance employee engagement programs. (GOLD, Lunch and Learn, Safety Committee, Health and Wellness) GOAL Mid-Year Update Retention interviews and new hire interviews continue to provide vital feedback to supervisors and the organization as a whole. This also gives staff an open forum to share concerns and successes. Continue retention interviews and new hire interviews. GOAL Continue to use the Financial Management Plan. GOAL Mid-Year Update The 10-Year Financial Management continues to guide the 2026 budget process. This plan had been shared with City Council during the Strategic Planning Retreat and again during the Budget Kickoff in April. City of Cottage Grove 21 Strategic Direction 4: Remaining Employer Of Choice Mid-Year Update As part of the 3Rs (Recruitment, Retention, and Recognition), Central Fire recently installed a sauna, with a grant from Marathon. Studies show that firefighters are at higher risk for Cardiometabolic Diseases (CMD) and sudden cardiac arrest. Sauna bathing is known to decrease CMD markers. Fire also recently implemented use of a comprehensive Wellness App for all current and former firefighters and their families. Some of the things the app includes are: • Anonymous self-assessment screenings • Specialized therapist directories • Leadership Development • Peer support networks • Physical fitness programs The Police Department’s Positive Impact Team has also been busy coordinating social and team events, developing sabbatical and retention bonus proposals, assisting with a MN- OSHA grant that funded the purchase of electronic hearing protection for all officers, contributing to recognition and awards programs, developing a mentor program, and much more. Mid-Year Update City staff, with representation from every department, met several times as the new insurance committee. Meetings with the committee and NFP centered around orthodontia coverage and adding a supplemental, materials only eye care plan. 3R - Fire, Positive Impact Team - Police GOAL Create new Insurance Committee. GOAL City of Cottage Grove 22 Strategic Planning Participants City Council Myron Bailey, Mayor Dave Thiede, Councilmember Justin Olsen, Councilmember Monique Garza, Councilmember David Clausen, Councilmember Department Heads and Staff Jennifer Levitt, City Administrator Emily Schmitz, Community Development Director Brenda Malinowski, Finance Director Zac Dockter, Parks and Recreation Director Pete Koerner, Public Safety Director Ryan Burfeind, Public Works Director Phil Jents, Communications Manager The strategic plan was shaped through the dedication and collaboration of many individuals. Leading the effort, the city council devoted time and focus to long-term visioning - setting a clear direction and defining outcomes that reflect the priorities of the community and its key partners. City senior staff played a key supporting role providing operational insight and constructively challenging traditional approaches to help refine and strengthen the planning process. 1 City Council Action Request 7.H. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title 2024 CVB Annual Report Staff Recommendation Approve the 2024 CVB Annual Report. Budget Implication N/A Attachments 1. 2024 Annual Report Memo_Council 2. 2024 CVB Annual Report To: From: Date: Subject: Background According to the bylaws for the Cottage Grove Convention and Visitor’s Bureau (CVB), each year the CVB is required to submit a written Annual Report to the City Council no later than 2nd Quarter of the following year. The Annual Report provides an overview of highlights, activities, and the budget from the 2024 calendar year. The 2024 CVB Annual Report was approved unanimously at the June 3, 2025 CVB meeting. Recommendation Approve the 2024 Cottage Grove Convention and Visitor’s Bureau Annual Report. Cottage Grove Convention & Visitors Bureau 2024 Annual Report 12800 Ravine Parkway South Cottage Grove, MN 55016 651-458-2800 | DiscoverCottageGrove.com MORE T H A N YOU 2 Welcome A Message from the Chairman of the Board About Cottage Grove Meet Our Team Key Accomplishments Visitor Guide Website Photo & Video Social Media Public Relations Marketing & Communications Strategic Partnerships Community Engagement Financial Resources Budget Highlights Strategic Plan Looking Ahead ...................................................................................................... 03 ...................................................................................................... 04 ...................................................................................................... 05 ...................................................................................................... 06 ...................................................................................................... 07 ...................................................................................................... 08 ...................................................................................................... 09 ...................................................................................................... 10 ...................................................................................................... 10 ...................................................................................................... 12 ...................................................................................................... 14 ...................................................................................................... 15 3 Dear Friends, Partners and Visitors, As Chairman of the Board of the Cottage Grove Convention and Visitor Bureau (CVB), I am proud to reflect on a year marked by progress, purpose, and growing momentum. In 2024, the CVB reaffirmed its commitment to promoting Cottage Grove as a welcoming, vibrant destination, one that celebrates our community’s natural beauty, rich amenities, and exceptional quality of life. Our mission is to support local economic vitality by attracting visitors, encouraging exploration, and enhancing the overall experience of those who live, work, and play in Cottage Grove. This past year, we laid the foundation for long- term growth through focused planning, expanded partnerships, and strategic investments in tourism development. Looking ahead, our efforts will continue to center on promoting Cottage Grove’s unique story. We are building stronger connections with local businesses, developing compelling marketing campaigns, and supporting events and initiatives that showcase everything our city has to offer. From our scenic parks and trail systems to our family-friendly events and growing hospitality sector, the future of tourism in Cottage Grove is full of promise. We are grateful for the collaboration of our community partners, the dedication of our board and staff, and the ongoing support of our residents. Together, we are creating lasting impact and driving Cottage Grove forward as a destination of choice in Minnesota. Thank you for your continued trust and enthusiasm. A Message From The CHAIRMAN OF THE BOARD Justin Olsen Chairman of the Board Cottage Grove Convention and Visitor Bureau 4 Live. Work. Play. Visit. Nestled between Wisconsin and the Twin Cities Metro, Cottage Grove is a haven for those seeking an active lifestyle and a deep connection with nature. With its extensive network of parks and trails, it beckons residents and visitors alike to explore and unwind amidst lush greenery and scenic landscapes. From sprawling urban parks teeming with recreational facilities to winding trails that meander through picturesque woodlands and along tranquil rivers, there’s something for every outdoor enthusiast to enjoy. Families gather for picnics, friends engage in friendly games, and fitness enthusiasts jog or cycle along the paths, invigorated by the fresh air and revitalizing surroundings. Amidst the hustle and bustle of city living, these green oases provide a sanctuary for rejuvenation, reflection, and connection with the natural world, embodying the perfect balance between urban excitement and natural tranquility. Whether you’re here for a long time or just a fun time, Cottage Grove offers ample opportunities for housing, work, and play. Not only are we a safe and prosperous community, we pride ourselves in being a warm and welcoming place for residents and visitors to live, work, play, and visit. 5 The Convention and Visitors Bureau (CVB) markets and promotes Cottage Grove as a year-round visitor destination, working in partnership with industries, corporate partners, state partners, city departments, and regional destination marketing organizations. The CVB serves as the primary marketing organization responsible for executing promotional programs to ensure positive economic impact in Cottage Grove through steady growth of the travel industry. Mission The CVB’s mission is to promote Cottage Grove as a premier destination for leisure travelers, weddings, and outdoor enthusiasts, a recognized and successful host city for meetings and conventions, and a prominent and respected venue for sporting events. To learn more about the CVB’s activities, please visit our website or sign up for our newsletter. MEET OUR TEAM 2024 Board Members Justin Olsen Chair Sarah Grecula Director Tony Khambata Vice Chair Steve Hanson Director Laurie Levine Director Gretchen Larson Economic Development Director Staff Members Jennifer Levitt City Administrator Jaime Mann Assistant to the City Administrator Phil Jents Communications Manager Courtney Pirsig Communications Specialist Alexa Anderson Communications Specialist Erik Olsen Director 6 The 44-page guide represents the opportunities for visitors and travelers alike to discover our unique city. From lodging facilities, outdoor parks and recreation, events, meeting venues and more, there’s something inside for everyone. Flipping through the pages is truly a reminder of what people who live here already know: The city is a special place to live, work and play. By the Numbers • This is the third annual publication for Cottage Grove. • This guide boasts 44 pages full of amenities, activities and information about Cottage Grove. • There are 6 total ads in this publication. • $4,450 in revenue was collected from advertising dollars through this publication. In Addition to the Numbers • This publication was created entirely in-house, providing massive cost savings to the CVB by not hiring an outside organization. • There is a digital flipbook of the guide hosted on DiscoverCottageGrove.com, which is an elevated version of the printed piece. This includes links driving traffic to local businesses and advertisers. Where Can I Find It? • Mall of America, Welcome Centers and Visitor Centers, and mail by request. • City Hall, Cottage Grove Ice Arena, and other local locations. • To see the digital flipbook, visit our website: DiscoverCottageGrove.com/Visitors-Guide Key Accomplishments 2024 VISITOR GUIDE 7,000 Copies Printed $4,450 Revenue Collected 6 Paid Advertisers 7 Users by Month January – 828 February – 1.7K March – 1.3K April – 837 May – 2.8K June – 9.8K July – 2K August – 1.6K September – 5.4K October – 1.8K November – 1.6K December – 2.5K ↓ 55% ↑ 25% ↓ 62% ↓ 78% ↓ 53% ↑ 81% ↓ 53% ↓ 48% ↓ 54% ↓ 21% ↓ 8% Most Viewed Pages 1. Food Truck Festival 2. Strawberry Fest 3. Holiday Train 4. Calendar 5. One Family Fest Organic: Visitors landing on your website due to unpaid search results. (SEO, keywords, etc.) Direct: Visitors who arrive at your site by typing your website URL directly into their browser’s address bar. Referral: Visitors who land on your website from sites other than the major search engines. (Facebook, Google, Private Domains, etc.) Key Accomplishments WEBSITE The CVB’s most valuable marketing asset is our website, DiscoverCottageGrove.com. Here is where residents and visitors can access the Visitor Guide, our events calendar, and a list of suggestions for dining, lodging, entertainment and more. Total Users (YOY) 8 Working with local talent builds professional relationships within our community, all while highlighting the authentic beauty Cottage Grove has to offer, at little or no cost to us. The CVB worked with various professional photographers in the area: Kelly Birch, Dylan Buss, Isaac Pavek, David Parker, and others. We also partnered with South Washington County Telecommunications Commission (SWCTC) to produce 15 videos that highlight the city’s unique events and activities. Key Accomplishments PHOTO & VIDEO 9 Effective social media plays a key role in building our brand and bringing people to Cottage Grove. The interactive and visual nature of Facebook, Twitter and Instagram all provide powerful opportunities for people to engage and experience Cottage Grove through video and photos. Giving potential visitors a first-hand look at the city’s restaurants, parks, recreational opportunities, wedding venues and other offerings has been incredibly effective. We’ve reached thousands of people and shown them all the city has to offer. Facebook Stats January 1 - December 31, 2024 360,300 Users Reached 6,100 Engagements 15,900 Impressions 4,200 Followers Boosted Ads Twitter (X) Stats January 1 - December 31, 2024 202 Tweets 66 Followers ↑ 1% ↓ 27% YouTube Stats Pickleball in Cottage Grove 448 views Strawberry Fest 227 views Life of a Haunter 196 views Cottage Grove Dowdle Puzzle 185 views Saturdays at the Park 180 views Convention and Visitors Bureau 60 views Holiday Train - Live 59 views Top Preforming Campaign GET OUT AND EXPLORE MN ONE FAMILY FEST (Facebook Post) 114.7K Impressions Top Preforming Video FOOD TRUCK FESTIVAL THAT’S A WRAP! (Facebook Video) 2.5K Impressions Ad Campaigns Not only does social media build our brand, but effective social media ad campaigns reach new users, target specific audiences, increases brand visibility, and helps to increase sign-ups and lead generation. An advantage of marketing through social media as opposed to “traditional” print advertising is the ability to allow for consumer interaction. Not only can people click where to go, they can also “like” and “share” without any additional cost to the producer. Key Accomplishments SOCIAL MEDIA Instagram Stats January 1 - December 31, 2024 32,710 Users Reached 912 Followers 845 Engagements 12 Reels/Videos 197 Posts ↓ 38% ↑ 6% ↓ 2% ↑ 20% ↓ 9% ↓ 6% ↑ 3% ↓ 24% ↑ 8% STRAWBERRY FEST (Facebook Event) 96.4K Impressions $999.68 Spent FOOD TRUCK FESTIVAL (Facebook Event) 162.6K Impressions $2,000 Spent ONE FAMILY FEST (Facebook Post) 114.7K Impressions $500 Spent *Food Truck Festival Budget 10 Effectively marketing the city and showcasing it as a recreation, retail and meeting destination requires a multi-faceted approach. We use strategic practices to promote our community, such as the visitor guide, partnerships, paid media, blog posts, monthly newsletter, community engagement, sponsorships, and more. Throughout 2024, Discover Cottage Grove partnered and collaborated with top brands on unique promotions that drive awareness and demand for the destination in non-traditional tourism channels. Both Discover Cottage Grove and its partners were able to take advantage of these co-op opportunities for added reach and credibility. Public Relations MARKETING & COMMUNICATIONS STRATEGIC PARTNERSHIPS 11 Public Relations PAID MEDIA BLOG POSTS E-NEWSLETTER Minnesota Monthly – $2,410 • Run of Site Advertising • E-Newsletter Sponsorship • Fall Bucket List • Multi-Generational Getaways Article Have Fun Biking Magazine – $2,580 • 2024 Bike/Hike Guide Ad Discover Cottage Grove Blog • Where to find that Hot n’ Bubbly Pizza • Where to Tie the Knot in Cottage Grove • It’s a Fish Fry Frenzy in Cottage Grove • Totes Ma Goats! • Best Patios in the Grove • Win Tickets to the St. Paul Saints! • ... and more! The Insider | Monthly Newsletter Our monthly E-newsletter, The Insider, delivers a curated blend of local events, classes, tips, tricks, helpful links, ideas, and more. Each month is full of seasonal happenings with a direct link to our Discover Cottage Grove event calendar. You can also access our social media platforms and visitor guide. Your ultimate, digital guide to Cottage Grove. The Insider currently has 2,960 subscribers. SWAG In 2024, we handed out a few different swag items: branded luggage tags, glow-in-the-dark cups, drawstring bags, flex pencils, and visitor guides. 12 Public Relations COMMUNITY ENGAGEMENT Cottage Grove Area Chamber of Commerce Community Showcase Staff from both the City and Discover Cottage Grove enjoyed socializing with attendees at the annual Cottage Grove Area Chamber of Commerce Community Showcase. We shared insight into what makes the city a great place to live, work, play and visit. Branded swag and informative handouts were available to take. Community Night at CHS Field Cottage Grove Strawberry Fest Discover Cottage Grove teamed up with the St. Paul Saints on June 8, 2024, to promote Cottage Grove Community Night at the St. Paul Saints game. As we passed out DCG swag facing the front entrance gate doors, we enjoyed talking to attendees about Strawberry Fest, Food Truck Festival, and all Cottage Grove has to offer. We promoted the Cottage Grove Strawberry Fest to bring families together for the annual, four-day event. The festival is run completely by volunteers with no admission fee or cost to watch the main stage events. We are continuous supporters of Cottage Grove Strawberry Fest and have a DCG booth in the marketplace area. 13 Public Relations COMMUNITY ENGAGEMENT Food Truck Festival The annual Discover Cottage Grove Food Truck Festival was a huge success! Guests enjoyed a variety of food trucks, live music, a beer garden, marketplace, free admission, the Cottage Grove puzzle, and more. 8,000 - 9,000 Attendance 40 Food Trucks 10 Sponsors 17 Marketplace Booths Expenses Summary Income Summary Profit & Loss Summary Site Entertainment Kids Activities Other Total Food Trucks & Marketplace Sponsorships Total Total Income Total Expenses Profit (or Loss) ......................... $8,336.83 ....... $3,500.00 ........ $1,215.44 ..................... $6,419.56 .................... $19,471.83 ...... $17,900.00 ......... $8,584.40 ..................... $26,484.40 ....... $26,484.40 ..... $19,471.83 ....... $7,012.57 14 Financial Resources BUDGET HIGHLIGHTS Revenue Budgeted Revenue = $98,871 Total 2024 Revenue = $112,218 Revenue Breakdown Lodging Tax = $69,583 Other Revenue = $42,634 Q1 • Budgeted: $23,164 • Actual: $19,012 • -17.9% Q2 • Budgeted: $29,569 • Actual: $21,340 • -27.8% Q3 • Budgeted: $28,069 • Actual: $54,416 • 93.9% Q4 • Budgeted: $18,069 • Actual: $17,449 • -3.4% Overall • Budgeted: $98,871 • Actual: $112,218 • 13.5% Expenses Budgeted Expenses = $104,131 Total 2024 Expenses = $137,067 Summary 2024 Budget Actual Revenue $100,300 $112,218 Expense $104,131 $137,066 15 Strategic Plan LOOKING AHEAD Creating new ideas is key for a visitor bureau to stay relevant, innovative, and competitive in the ever-evolving tourism industry. Fresh ideas enable visitor bureaus to adapt to changing traveler preferences, market trends, and technological advancements, ensuring they remain ahead of the curve. Introducing new concepts, experiences, and initiatives not only attracts attention but also keeps visitors engaged and excited about the destination. Develop A Strong Tourism Culture Discover Cottage Grove completed its partnership with Chandlerthinks, a group of destination branding specialists, to create a strategic plan and comprehensive roadmap for the visitor bureau. This plan provides a framework for decision- making and resource allocation, guiding the visitor bureau to achieve its mission and fulfill its mandate of promoting the destination to a wider audience. The plan was recently completed and many of its recommendations are underway. In the list below, projects that have or will have guaranteed active efforts are marked with a *. Marketing Initiatives • Branding: Develop a strong, well-planned brand identity for Cottage Grove tourism.* • Update Website and Content: Revamp the website with fresh content and design that highlights the city’s attractions.* • Active Social Media Presence: Maintain an engaging social media calendar with regular posts, photos, and videos.* • Digital Ad Campaigns: Run targeted digital ad campaigns to attract visitors from the Minneapolis-St. Paul metro area. • Build a Visitor Database: Collect visitor information for email marketing and to measure tourism initiatives. • Create a Focused Visitor Guide: Produce a visitor guide that emphasizes the unique experiences our city has to offer. Partnerships and Product Development • Package Existing Assets: Create tourism packages by partnering with local businesses and nearby communities. • Develop New Attractions: Explore the possibility of adding a boutique hotel, a “Winter Wonderland” event, restoring the Cedarhurst Mansion, creating a town center, and adding more family-friendly and recreational attractions. • Engage with Stakeholders: Gather input and ideas from tourism stakeholders to develop new programs and events. • Highlight Family and Friend Gatherings: Encourage residents to host their friends and family by creating a guide to the top five must-do activities in Cottage Grove. • Annual Wedding Fair: Organize a wedding fair to showcase Cottage Grove as a premier wedding destination. • Enhance the Strawberry Festival: Introduce a “Bring a Friend” initiative and other enhancements to attract more visitors to this signature event.* • Cottage Grove Patio Week: Launch a patio week to celebrate the local food scene and encourage people to try new restaurants. This project is currently in the works and will be presented as “Patio Week” to interested businesses.* • Sponsor or attend community events that are outside of the Cottage Grove area. (ex. Lumberjack Days, Hockey Day Minnesota, Woodbury Days, Heritage Days, etc.)* Social Media Connecting people and fostering communication is one of the highest priorities for the Cottage Grove Convention and Visitors Bureau. In future months, our team plans to focus on local series, spotlights and promotions that showcase our attractions and experiences. While using high-quality visuals and relevant hashtags, efforts will continue to engage followers and build community engagement. Cottage Grove Convention & Visitors Bureau 12800 Ravine Parkway South Cottage Grove, MN 55016 651-458-2800 | DiscoverCottageGrove.com 1 City Council Action Request 7.I. Meeting Date 6/18/2025 Department Public Safety Agenda Category Action Item Title Capital City Regional Firefighters Association Reciprocal Fire Service Agreement Staff Recommendation Approve the Reciprocal Fire Service Agreement with the Capital City Regional Firefighters Association. Budget Implication N/A Attachments 1. Capital City Reciprocal Fire Service Agreement Council Memo 06.11.2025 2. Capital City Reciprocal Fire Service Agreement June 2025 To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Peter J Koerner, Director of Public Safety Jon Pritchard, Deputy Director of Public Safety/Fire Chief Date:June 11, 2025 Subject: CAPITAL CITY REGIONAL FIREFIGHTERS’ ASSOCIATION RECIPROCAL FIRE SERVICE AGREEMENT INTRODUCTION The Cottage Grove Fire Department relies on mutual aid from neighboring and regional fire departments for large and/or prolonged emergency incidents that occur in the community. The Cottage Grove Fire Department also provides mutual aid to other communities for incidents that exceed the capacity of the local jurisdiction. The Capital City Region is a designated region under the Minnesota State Fire Chiefs Association and the Minnesota State Fire Department Association which represents 33 departments in the East and South Metro including Cottage Grove. Mutual aid agreements are critical and required as significant incidents will require the need of mutual aid fire resources to respond effectively and safely to emergencies in the community. BACKGROUND Reciprocal fire service agreements (commonly referred to as mutual aid agreements) are necessary to provide necessary provisions in how mutual aid is delivered and received. Provision under this agreement includes how mutual aid is requested, how mutual aid deployed, outline for reimbursement, how workers compensation liability is covered among other provisions detailed in the agreement. The Capital City Firefighters Association Reciprocal Agreement was drafted in consultation with the League of Minnesota Cities and has been distributed to all 33 Capital City member fire departments. The Cottage Grove City Attorney has reviewed and advised there were no concerns with the clauses or terms in the agreement. RECOMMENDATION Approve the reciprocal Fire Service Agreement with the Capital City Regional Firefighters’ Association. 1 Capital City Regional Firefighters’ Association Reciprocal Fire Service Agreement THIS CAPITAL CITY REGIONAL FIREFIGHTER’S ASSOCIATION RECIPROCAL FIRE SERVICES AGREEMENT (“Agreement”) is made this __ day of ____________, 2025, by and between the members of the Capital City Regional Firefighter’s Association (“Association”) who have executed this Agreement and the City of Cottage Grove (“Cottage Grove”), hereafter collectively referred to as the “Parties” for mutual assistance in firefighting services. WHEREAS, the said governmental units desire to make available to each other their respective fire-fighting equipment and personnel in the case of emergencies, and each of said municipalities has legal authority to send its firefighting equipment and personnel into other communities. NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein and subject to all applicable statutes, rules and regulations, the Parties agree as follows: 1.It is agreed that the Fire Department of the City of Cottage Grove shall provide mutual aid to any of the Fire Departments listed as members of the Association and who have executed an Agreement in this form. This Agreement shall be in effect when approved by the governing body and signed by the appropriate persons for the governmental unit. A list of all members of the Association signing this Agreement shall be furnished to each member of the Association. A list of current Association members is attached as Appendix A to this Agreement as “Capital City Regional Firefighters’ Association Region 1 Members”. 2.Any Fire Department of a governmental unit wishing to withdraw its membership from the Agreement, may do so by notifying every member department in writing at least thirty (30) days prior to termination of its membership in the Association. Purpose: The intent of this agreement is to make equipment, personnel, and other resources available to each Party who has signed this Agreement upon its request to the other Parties who have signed the Agreement. It is the intent of the parties that this Agreement does not constitute a joint powers agreement under Minnesota law. Definitions: 1.“Association” means all municipalities and independent nonprofit firefighting corporations that are members of the Region 1 Minnesota State Fire Department Association. 2.“Party” or “Parties” means one or more local government units or non-profit firefighting corporations that is a member of the Association who has signed this Agreement to provide assistance to other Parties. 3.“Requesting Official” means the person designated by a Party who is responsible for requesting assistance from other Parties. 4.“Requesting Party” means a Party that requests assistance from other Parties, normally the fire department of the jurisdiction in which an incident requiring assistance occurs. 5.“Responding Official” means the person designated by the Party who is responsible to determine whether and to what extent that Party should provide assistance to a Requesting Party. 2 6.“Responding Party” means a Party that provides assistance to a Requesting Party. Authorization: Each of the Parties participating in this Agreement hereby authorize their respective Fire Departments to respond to and receive mutual aid services pursuant to the terms of this Agreement and to otherwise take such actions as are needed to provide and receive assistance as provided herein. Procedure: 1.Request for Assistance. Whenever, in the opinion of the Requesting Official, there is a need for assistance from other Parties, the Requesting Official may call upon the Responding Official of any other Party to furnish assistance. 2.Response to Request. Upon the request for assistance from the Requesting Party, the Responding Official may authorize and direct its personnel to provide assistance to the Requesting Party. Whether the Responding Party provides assistance and, if so, to what extent shall be determined by the Responding Official. 3.Recall of Assistance. The Responding Official may at any time recall such assistance when in his or her best judgment or by an order from the governing body of the Responding Party, it is considered to be in the best interests of the Responding Party to do so. 4.Command of Scene. The Requesting Party or their designee shall be in command of the emergency scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party or their designee until the Responding Official withdraws assistance. In the event an emergency occurs in or crosses the boundaries of more than one jurisdiction, a joint command of the affected jurisdictions should be established. Charges to the Requesting Party: 1.Subject to the terms below, the Requesting Party agrees to compensate the Responding Party as outlined in this Agreement. The charges incurred by the Requesting Party will include the actual costs of salaries, overtime, materials, supplies, and other necessary expenses. Equipment cost will be at the rates specified in Appendix B. 2.A Responding Party shall not charge for assistance provided to the Requesting Party of this Agreement for the first twelve (12) hours of such assistance. If assistance provided under this Agreement continues for more than twelve (12) hours, the Responding Party may submit to the Requesting Party an itemized bill for the actual cost of any assistance provided after the initial twelve-hour period, including salaries, overtime, materials and supplies and other necessary expenses; and the Requesting Party will reimburse the party providing assistance for that amount. Such compensation is not contingent upon the availability of federal or state government funds. 3.Invoice to the Requesting Party. Within ninety (90) days of the return to the home work station of all labor and equipment of the Responding Party, the Responding Party shall submit to the Requesting Party an invoice of all charges for assistance provided under this agreement as described in paragraph 2 above. Payment of any undisputed amount shall be paid to Responding party within 30 days. Discretionary Assistance: 1. Providing assistance is entirely at the discretion of the Responding Party. The agreement to provide assistance is expressly not contingent upon a declaration of a major disaster or emergency by the federal government or upon 3 receiving state or federal funds. 2. It is the express understanding of the Parties that the first priority of the Responding Party’s fire department personnel is to provide fire protection within its respective jurisdiction. It is understood that the assistance contemplated in this Agreement shall be provided only if the fire department personnel requested to provide assistance can provide such assistance without jeopardizing the fire protection services within its respective jurisdiction. 3. This Agreement is intended to authorize requests for assistance only in emergency or other specifically requested situations. Nothing in this Agreement shall be construed as authorizing request for assistance for routine activities. Workers’ Compensation: Each Party shall be responsible for injuries or death of its own personnel. Each Party will maintain workers’ compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers’ compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of the other Party or its officers, employees, or volunteers. Damage to Equipment: Each Party shall be responsible for damage to its own equipment. Each party waives the right to sue any other Party for any damage to its equipment, even if the damage was caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. Liability: 1.For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), the employees and officers of the Responding Party are deemed to be employees (as defined in Minn. Stat. § 466.01, subd. 6) of the Requesting Party. 2.The Requesting party agrees to indemnify and defend against any claims brought or actions filed against the Responding Party or any officer, employee, or volunteer of the Responding Party for injury to, death of, or damage to the Party of any third person or persons, arising from the performance and provision of assistance in responding to a request for assistance by the Requesting Party pursuant to this Agreement. 3.Under no circumstances, however, shall a Party be required to pay on behalf of itself and other Parties, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one Party. The limits of liability for some or all of the Parties may not be added together to determine the maximum amount of liability for any Party. No Party waives any immunities or limits on liability it enjoys under Minnesota Statutes or common law. 4.The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Responding Party for claims arising within the Requesting Party’s jurisdiction subject to the limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating these reciprocal duties to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. 5.No Party to this Agreement nor any officer of any Party shall be liable to any other Party or to any other person for failure of any Party to furnish assistance to any other Party, or for recalling assistance, both as described in this Agreement. 4 6.Failure to provide assistance will not result in liability of a Party. General Provisions: 1. Amendment. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same Parties who executed and approved the original Agreement, or their successors in office. 2. General Compliance. Both Parties agree to comply with all applicable federal, state and local laws and regulations governing any services provided under this Agreement. 3. Non-Discrimination. Both Parties agree to comply with the provisions of all applicable federal and state statutes and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes, Section 181.59. 4. Severability. Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement invalid or nullified, that fact shall not affect or invalidate any other portion, section or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. 5. Assignment. This Agreement is not assignable without the mutual written agreement of the Parties. 6. Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior communications, understandings and agreements relating the subject matter hereof, whether oral or written. 7. Data Practices. The Parties agree that they will abide by the Minnesota Government Data Practices Act and all other statutes or provisions of law related to data practices, data management and records retention. Each Party shall remain the exclusive responsible authority for its own data management for responses to data requests and for all aspects of records retention for any and all data that is collected, created, received, maintained or disseminated by the Party as a result of any activity arising out of this Agreement. [The remainder of this page is intentionally left blank] 5 CITY OF COTTAGE GROVE __________________________ ___________ Myron Bailey, Mayor Date ___________________________ ___________ Tamara Anderson, City Clerk Date 6 CAPITAL CITY REGIONAL FIREFIGHTERS’ ASSOCIATION By: Alan Newman, President Capital City Regional Firefighters’ Association, Region 1 Appendix: A. Capital City Regional Firefighters’ Association Region 1 Members B. Equipment Rates 7 Appendix A Capital City Regional Firefighters’ Association Region 1 Members 1 Apple Valley 2 Bayport 3 Burnsville 4 Cottage Grove 5 Eagan 6 Forest Lake 7 Hastings 8 Hugo 9 Inver Grove Heights 10 Lake Elmo 11 Lake Johanna 12 Lakeville 13 Lino Lakes 14 Little Canada 15 Lower St. Croix Valley 16 Mahtomedi 17 Maplewood 18 Marine on St. Croix 19 Mendota Heights 20 Miesville 21 New Brighton 22 Newport 23 North Saint Paul 24 Oakdale 25 Rosemount 26 Roseville 27 Saint Paul 28 St. Paul Park 29 Scandia 30 Stillwater 31 Vadnais Heights 32 White Bear Lake 33 Woodbury 8 Appendix B Equipment Rates Equipment Description Rate Engine Minimum 1250 GPM $170 Engine Minimum 500 GPM $155 Engine/Tender Minimum 1250 GPM - Minimum 2000 Gallons $175 Tender Minimum 250 GPM - Minimum 1500 Gallons $140 Tender No Pump - Minimum 1500 Gallons $130 Ladder truck $230 Ladder truck - Aerial platform $250 Heavy rescue $120 Brush truck with skid unit $70 Utility truck $35 Command SUV or Pick up $50 Command transit van $60 UTV with skid unit $50 UTV - Tracked with skid unit $55 Boat – No Motor < 22'$20 Boat with motor < 22’$30 Boat > 22' with built in pump capacity $150 Airboat $60 1 City Council Action Request 7.J. Meeting Date 6/18/2025 Department Public Safety Agenda Category Action Item Title Urban Area Security Initiative Grant Acceptance Staff Recommendation Authorize Public Safety to accept up to a $7,500 UASI grant to fund the purchase of water rescue equipment and to accept up to a $9,830 UASI grant to fund the purchase of hazardous materials air monitors through the Washington County Department of Emergency Management. Budget Implication N/A Attachments 1. UASI Grant Memo (Revised 6.17.25) To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Jon Pritchard, Fire Chief Date:June 17th, 2025 Subject: URBAN AREA SECURITY INITIATIVE GRANT ACCEPTANCE Introduction As a part of a comprehensive 5-year Strategic Plan, the Cottage Grove Fire Department (CGFD) has identified needs to improve response to specialty operations to promote public safety and address risks in our community. Two areas of specialty operations include response to emergency incidents on the water and response to incidents involving hazardous materials. To improve the response to hazardous materials and water incidents, the fire department has sought out grant opportunities to support equipment purchases. Background The United States Department of Homeland Security offers grant funding to metropolitan area communities through a program called the Urban Area Security Initiatives (UASI). UASI provides funding to counties in metropolitan areas to fund needed programs to respond to disasters and emergencies. The CGFD has a strong partnership with Washington County Emergency Management (WCEM) which is the county entity responsible for distributing UASI grant funds. The CGFD has proposed two projects to WCEM and has been approved for funding dependent upon City Council approval. The UASI program is a reimbursement-based grant in which the fire department will purchase items and will submit for reimbursement through WCEM. UASI funds will help fund the purchase of water rescue equipment for the fire department. The project proposal was approved for up to $7,500 in reimbursement. Additionally, to improve response to hazardous materials operations, the fire department proposed a project to purchase a chlorine air monitor and purchase additional multi-gas monitors (oxygen, carbon monoxide, hydrogen sulfide, and flammable atmospheres) which was approved. The hazardous materials air monitor project was approved for up to $9830 in reimbursement. The Fire Department anticipates the complete cost of both projects will be covered by the UASI grants. RECOMMENDATION Authorize Public Safety to accept up to a $7500 UASI grant to fund the purchase of water rescue equipment and to accept up to a $9830 UASI grant to fund the purchase of hazardous materials air monitors through the Washington County Department of Emergency Management. 1 City Council Action Request 7.K. Meeting Date 6/18/2025 Department Public Safety Agenda Category Action Item Title Authorization to Accept MN DPS Auto Theft Grant and Execute Flock Service Agreement Staff Recommendation 1) Approve Flock/LPR camera Master Services Agreement. 2) Accept $18,000.00 from the Automobile Theft Prevention Grant Award over 2 years. Budget Implication 2025-2026 - zero impact (grant and donations) 2026-2027 - $26,000.00 (grant and donations to off-set budget impact in 2027) Attachments 1. Authorization to Accept Grant and Execute Service Agreement 2. MN - Cottage Grove Public Safety Dept - Law Enforcement Agreement - Clean 3. Exhibit A-Cottage Grove Auto Theft Grant To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Peter J Koerner, Director of Public Safety Greg P Rinzel, Deputy Director of Public Safety Date:June 11, 2025 Subject: AUTHORIZATION TO ACCEPT MN DPS AUTO THEFT GRANT AND EXECUTE FLOCK SERVICE AGREEMENT INTRODUCTION In Priority #4.1.6 of the police five-year strategic plan, we identified stationary LPR (Flock) cameras. These cameras will be integrated into our existing public safety infrastructure, enhancing our ability to monitor and protect the City of Cottage Grove. By leveraging this advanced technology, we aim to improve the safety and security of shopping centers, business districts and its patrons, deterring criminal activity such as theft, shoplifting, and vehicle-related crimes. The cameras will also help us track and respond to stolen vehicles, KOPS (Keep Our Police Safe) officer safety alerts, and missing persons alerts in real time, allowing for faster law enforcement intervention when necessary. This data can be used to collaborate with other law enforcement agencies in nearby jurisdictions, enhancing overall security efforts and combating Organized Retail Crime (ORC). We have identified twelve strategic locations to place Flock/LPR cameras within the City of Cottage Grove. The cost of each camera is $3,000.00, for a total of $36,000.00 per year. The agreement is for a duration of two-years renewed annually and has been reviewed and approved by the City Attorney’s Office. With approval of the Master Services Agreement, exhibit C will be sent via DocuSign. Exhibit C will be reviewed prior to signature. Sergeant Nils Torning applied for and received the Automobile Theft Prevention Grant through the State of Minnesota, an award of $9,000 for 2025 and $9,000 for 2026. This grant will assist in partial funding of the new initiative to use technology to assist in investigations where motor vehicles are used in the commission of crimes. After Council approval, the State will send our award summary to the DPS grants team to have converted into contracts and then executed by both sides. The final contract will be reviewed prior to executing. With this grant and additional grants and donations, this project is fully funded for two years. Recommendation 1. Approve Flock/LPR camera Master Services Agreement. 2. Accept the $18,000.00 from the Automobile Theft Prevention Grant Award over 2 years. Master Services Agreement This Master Services Agreement (this “Agreement”) is entered into by and between Flock Group Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 (“Flock”) and the City of Cottage Grove, 12800 Ravine Parkway, Cottage Grove, MN 55016 (“Customer”) (each a “Party,” and together, the “Parties”). This Agreement is effective on the date of mutual execution (“Effective Date”). The Order Form (“Order Form”), attached hereto as Exhibit A, describes the Flock Services to be performed and the period for performance. RECITALS WHEREAS, Flock offers a software and hardware situational awareness solution through Flock’s technology platform that, upon detection, is capable of capturing audio, video, image, and recording data and provide notifications to Customer (“Notifications”); and WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; and WHEREAS, Flock desires to provide Customer the Flock Services and any access thereto, subject to the terms and conditions of this Agreement, solely for the awareness, prevention, and prosecution of crime, bona fide investigations and evidence gathering for law enforcement purposes (“Permitted Purpose”). NOW, THEREFORE, in consideration of the mutual promises and covenants set forth herein, the Parties agree as follows: 1. DEFINITIONS Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross- referenced in this Section 1. 1.1 “Agreement” means the order form (to be provided as Exhibit A, “Order Form”), these terms and conditions, and any document therein incorporated by reference in Section 11.4. 1.2 “Anonymized Data” means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly. 1.3 “Authorized End User(s)” means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement. 1.4 “Customer Data” means the data, media, and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage. 1.5. “Customer Hardware” means the third-party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. 1.6 “Effective Date” means the date this Agreement is mutually executed (valid and enforceable) by both Parties. 1.7 “Embedded Software” means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware. 1.8 “Flock Hardware” means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable Order Form. 1.9 “Flock IP” means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below). 1.10 “Flock Services” means the provision of Flock’s software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage. 1.11 “Footage” means still images, video, audio, and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services. 1.12 “Integration Data” means any distribution of data from a Customer requested third party integration. 1.13“Installation Services” means the services provided by Flock for installation of Flock Services. 1.14 “Permitted Purpose” means for legitimate public safety and/or business purpose, including but not limited to, the awareness, prevention, and prosecution of crime; investigations; and prevention of commercial harm, to the extent permitted by law. 1.15 “Retention Period” means the time period that the Customer Data is stored within the cloud storage, as specified in the applicable Order Form. Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices. 1.16 “Term” means the date, unless otherwise stated in the Order Form, upon which the cameras are validated by both Parties as operational. 1.17 “Web Interface” means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services. 2. SERVICES AND SUPPORT 2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non-transferable right to access the features and functions of the Flock Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the Retention Period. Authorized End Users will be required to sign up for an account and select a password and username (“User ID”). Customer shall be responsible for all acts and omissions of Authorized End Users. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage). 2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services. 2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on-site support and maintenance services in-person, via phone or by email at support@flocksafety.com (such services collectively referred to as “Support Services”). 2.4 Updates to Platform. Flock may make any updates to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock’s products or services to its agencies, the competitive strength of, or market for, Flock’s products or services, such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such updates are necessary from time to time and will not diminish the quality of the services or materially change any terms or conditions within this Agreement. 2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock’s provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third-party services required for Services are interrupted; (c) if Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance (“Service Interruption”). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer, to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer’s direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term. 2.6 Service Suspension. Flock may temporarily suspend Customer’s and any Authorized End User’s access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer’s or any Authorized End User’s use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer’s account (“Service Suspension”). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension. 2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, or toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock is to perform services under this Agreement, Flock shall have the right to cease work immediately. 3. CUSTOMER OBLIGATIONS 3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer-issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up-to-date contact information at all times during the Term of this Agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services (e.g., laptops, internet connection, mobile devices, etc.). Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as “Customer Obligations”). 3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to, any laws relating to the recording or sharing of data, video, photo, or audio content. 4. DATA USE AND LICENSING 4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty-free, irrevocable, worldwide license to use the Customer Data and perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data. 4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer (“Customer Generated Data”). Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer’s intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty-free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data. 4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data non- identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data. 4.4 Data Distribution. Customer may, upon request, choose to integrate Flock Services with a third party to either distribute Integration Data or Customer Data (such third party, “Recipient”). Upon such request, Customer hereby grants to Flock a non-exclusive, non-transferable, royalty- free, perpetual license to access, share, view, record, duplicate, store, save, reproduce, modify, display, and distribute Customer Data and/or Integration Data, as required by the requested distribution. Customer acknowledges that such data may be viewed, recorded, duplicated, stored, saved, reproduced, modified, displayed, distributed, and retained by Recipient for a period longer than Flock’s standard retention period and hereby provides consent to such retention period. Unless expressly listed in the Order Form, the provision, access, or use of any Application Programming Interfaces ("APIs") is not included under this Agreement. Any rights, licenses, or obligations related to APIs shall be governed solely by the terms set forth in the Order Form or a separate agreement between the parties. 5. CONFIDENTIALITY; DISCLOSURES 5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the “Receiving Party”) understands that the other Party (the “Disclosing Party”) has disclosed or may disclose business, technical or financial information relating to the Disclosing Party’s business (hereinafter referred to as “Proprietary Information” of the Disclosing Party). Proprietary Information of Flock includes non-public information provided by the Disclosing Party to the Receiving Party regarding features, functionality and performance of this Agreement. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to, geolocation information and environmental data collected by sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own proprietary information, but in no event less than commercially reasonable precautions, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction by a third party; or (d) was independently developed without use of any Proprietary Information of the Disclosing Party. Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information or any other information obtained pursuant to this Agreement, that may be required by judicial or governmental order or data disclosure laws and regulations, provided that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to contest such order or requirement. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret. 5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock’s sole discretion. Customer and Authorized End Users shall not: (i) directly or indirectly, reverse engineer, decompile, disassemble, or otherwise attempt to discover, or recreate the source code, object code or underlying structure, ideas or algorithm of the Flock Services or any software provided hereunder; modify, translate, or create derivative works based on the Flock Services or any software provided hereunder, (ii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iii) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (iv) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (v) use the Flock Services for anything other than the Permitted Purpose; or (vi) assign, sublicense, sell, resell, lease, rent, or otherwise transfer, convey, pledge as security, or otherwise encumber, Customer’s rights. There are no implied rights. 5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so pursuant to a judicial or governmental order or other legal process. 6. PAYMENT OF FEES 6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. To the extent the Order Form is silent, Customer shall pay all invoices net thirty (30) days from the date of receipt. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days’ prior written notice to Customer of the payment delinquency before exercising any suspension right. 6.2 Notice of Changes to Fees. In the event of any changes to fees, Flock shall provide Customer with sixty (60) days notice (email sufficient) prior to the end of the Initial Term or Renewal Term (as applicable). Any such changes to fees shall only impact subsequent Renewal Terms. 6.3 Taxes. To the extent Customer is not a tax exempt entity, Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock’s net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge Customer any taxes from which it is exempt. If any deduction or withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required. 7. TERM AND TERMINATION 7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the “Term”). Unless otherwise indicated on the Order Form, the Term shall commence upon first installation of Flock Hardware, as applicable. Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term. 7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non-breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day period (“Cure Period”). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro-rata portion of the pre-paid fees for Services not received due to such termination. 7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 10.1 and 11.6. 8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER 8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a “Defect”), Customer must notify Flock’s technical support team. In the event of a Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock. 8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that Flock is not liable for any resulting impact to Flock Service, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware. 8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third-party providers, or because of other causes beyond Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption. 8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS. FLOCK IS NOT LIABLE FOR ANY DAMAGES OR ISSUES ARISING FROM THIRD- PARTY DISTRIBUTIONS REQUESTED BY CUSTOMER. AFOREMENTIONED DISTRIBUTION IS AT CUSTOMER’S OWN RISK. FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6. 8.5 Insurance. Flock will maintain commercial general liability policies to be provided as Exhibit B. 8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third-party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions. 9. LIMITATION OF LIABILITY; INDEMNITY 9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 11.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION OBLIGATIONS. 9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees. 9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock’s installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees. Flock’s performance of this indemnity obligation shall not exceed the fees paid and/or payable for the services rendered under this Agreement in the preceding twelve (12) months. 10. INSTALLATION SERVICES AND OBLIGATIONS 10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s rights to any damages Flock may sustain as a result of Customer’s default and Flock shall have the right to enforce any other legal remedy or right. 10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan (“Deployment Plan”). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock and Customer shall work together to determine alternative options for Customer. 10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocksafety.com/reinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees. 10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C. Customer represents and warrants that it has, or shall lawfully obtain, all necessary right, title and authority and hereby authorizes Flock to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation. 10.5 Flock’s Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this Agreement, provided that Flock’s use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock’s obligations under this Agreement. Flock shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of Flock’s receipt of payment by the Customer for undisputed services provided by subcontractor. 11. MISCELLANEOUS 11.1 Compliance with Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s). 11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect. 11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior written consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction. 11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits, are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral, communications and other understandings relating to the subject matter of this Agreement. All waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer’s purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon future purchase order is subject to these legal terms and does not alter the rights and obligations under this Agreement, except that future purchase orders may outline additional products, services, quantities and billing terms to be mutually accepted by Parties. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer’s purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature. 11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer. 11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts of the State of which the Customer is located. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement. 11.7 Special Terms. Flock may offer certain special terms which are indicated in the Order Form and will become part of this Agreement, upon Customer’s prior written consent and the mutual execution by authorized representatives (“Special Terms”). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control. 11.8 Publicity. Upon prior written consent, Flock has the right to reference and use Customer’s name and disclose the nature of the Services in business and development and marketing efforts. Nothing contained in this Agreement shall be construed as conferring on any Party, any right to use the other Party’s name as an endorsement of product/service. 11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Customer or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing. 11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section 2.101, the Services, the Flock Hardware and Documentation are “commercial items” and according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section 252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial computer software documentation.” Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement. 11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections. 11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing upon the Effective Date. 11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise. 11.14 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt to the address listed on the Order Form (or, if different, below), if sent by certified or registered mail, return receipt requested. All notices will be provided to the email or mailing address listed in the Order Form. 11.15 Non-Appropriation. Notwithstanding any other provision of this Agreement, all obligations of the Customer under this Agreement which require the expenditure of public funds are conditioned on the availability of said funds appropriated for that purpose. To the extent applicable, Customer shall have the right to terminate this Agreement for non-appropriation with thirty (30) days written notice without penalty or other cost. [The remainder of this page is intentionally left blank] IN WITNESS WHEREOF, Flock and Customer have caused this Agreement to be executed as of the dates referenced below. FLOCK GROUP, INC. By: _____________________________________ Name: ___________________________________ Title: ____________________________________ Date: ____________________________________ CITY OF COTTAGE GROVE By: _________________________________ Name: Myron Bailey Title: Mayor Date: _______________________________ By: _________________________________ Name: Tamara Anderson Title: City Clerk Date: _______________________________ EXHIBIT A Flock Safety + MN - Cottage Grove Public Safety Dept ______________ Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 ______________ MAIN CONTACT: Bo Manor bo.manor@flocksafety.com +17154569138 22 ORDER FORM Customer: MN - Cottage Grove Public Safety Dept Initial Term: 24 Months Legal Entity Name: MN - Cottage Grove Public Safety Dept Renewal Term: 24 Months Accounts Payable Email: Payment Terms: Net 30 Address: 12800 Ravine Pkwy Cottage Grove, Minnesota 55016 Billing Frequency: Annual Plan - Invoiced at Last Camera Validation. Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $36,000.00 Flock Safety Platform Flock Safety Platform - Essentials Included 1 Included Flock Safety LPR Products Flock Safety LPR, fka Falcon Included 12 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Flock Safety Professional Services Professional Services - Existing Infrastructure Implementation Fee $0.00 7 $0.00 Professional Services - MASH Tested Pole Implementation Fee - Non-Coastal Region $0.00 5 $0.00 Subtotal Year 1: $36,000.00 Annual Recurring Subtotal: $36,000.00 Discounts: $7,300.00 Estimated Tax: $0.00 Contract Total: $72,000.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term. The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self- installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement. Special Terms: • Per Billing Schedule, Annual Invoice at Last Hardware Validation. Initial Invoice shall be on or after 07/01/2025. Annual Recurring Invoices shall be on the anniversary of Last Hardware Validation. 23 Billing Schedule Billing Schedule Amount (USD) Year 1 At Last Camera Validation $36,000.00 Annual Recurring after Year 1 $36,000.00 Contract Total $72,000.00 *Tax not included Discounts Discounts Applied Amount (USD) Flock Safety Platform $0.00 Flock Safety Add-ons $0.00 Flock Safety Professional Services $7,300.00 24 Product and Services Description Flock Safety Platform Items Product Description Flock Safety Platform - Essentials An integrated public safety platform that detects, centralizes and decodes actionable evidence to increase safety, improve ef ficiency, and connect the community. Flock Safety LPR, fka Falcon Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users. Professional Services - Existing Infrastructure Implementation Fee One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. Professional Services - MASH Tested Pole Implementation Fee - Non-Coastal Region MASH tested pole that meets DOT crashworthiness requirements. Includes materials, installation, and maintenance. FlockOS Features & Description FlockOS Features Description Community Network Access The ability to request direct access to feeds from privately owned Flock Safety LPR cameras located in neighborhoods, schools, and businesses in your community, significantly increasing actionable evidence that clears cases. Unlimited Users Unlimited users for FlockOS State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your state. Nationwide Network (License Plate Lookup Only) With the vast Flock Safety sharing network, law enforcement agencies no longer have to rely on just their devices alone. Agencies can leverage a nationwide system boasting 10 billion additional plate reads per month to amplify the potential to collect vital evidence in otherwise dead-end investigations. Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside of your jurisdiction. Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks. Insights & Analytics Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot list alert reports, event logs, and outcome reports. Real-Time NCIC Alerts on Flock ALPR Cameras Receive automated alerts when vehicles entered into established databases for missing and wanted persons are detected, including the FBI’s National Crime Information Center (NCIC) and National Center for Missing & Exploited Children (NCMEC) databases. Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera 25 26 EXHIBIT B INSURANCE Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII”. Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement. Flock shall procure and shall maintain during the life of this Agreement Worker's Compensation insurance as required by applicable State law for all Flock employees. For the avoidance of doubt, (i) all required insurance limits by Customer can be met through a combination of primary and excess/umbrella coverage, and (ii) Flock’s Cyber and Professional Liability/Errors and Omissions insurance has a shared limit of Five Million Dollars (5,000,000) per incident and in the aggregate. Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement: (i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad-form property damage, and product and completed operations coverage; (ii) Workers Compensation insurance in accordance with statutory limits; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; 27 (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non-owned and hired automobile coverage; and (v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000). FY 2026 & 2027 General Auto Theft Grant Revised 2025 Exhibit A Grantee’s Budget (Cottage Grove) NOT OFFICIAL BUDGET/USED FOR NEGOTIATIONS Budget: The Grantee’s eligible costs include actual costs incurred invoiced as reimbursement per State requirements. These costs include labor/fringe, subcontractors, equipment, marketing, printing, materials, supplies, and travel (subject to the guidelines of the “Commissioner’s Plan”). These costs are reflected in the following categories which align with the Tasks in Exhibit B. Category FY 2026 FY 2027 Total Amount 1. Personnel $ 0.00 $ 0.00 $ 0.00 2. Payroll Tax & Fringe $ 0.00 $ 0.00 $ 0.00 3. Contract Services $ 0.00 $ 0.00 $ 0.00 4. Travel $ 0.00 $ 0.00 $ 0.00 5. Training $ 0.00 $ 0.00 $ 0.00 6. Office Expense $ 0.00 $ 0.00 $ 0.00 7. Program Expenses $ 9,000.00 $ 9,000.00 $ 18,000.00 a. 12 Flock LPR Falcon Cameras (7 existing infrastructure, 5 flock pole – installs) $9,000.00 $9,000.00 8. Equipment Over $5,000 Per Unit $ 0.00 $ 0.00 $ 0.00 9. Other $ 0.00 $ 0.00 $ 0.00 Total Grant Award:$ 9,000.00 $ 9,000.00 $ 18,000.00 1 City Council Action Request 7.L. Meeting Date 6/18/2025 Department Engineering Agenda Category Action Item Title Professional Services Contract with Humeratech Integrated Building Solutions Staff Recommendation Approve the professional services contract with Humeratech for the City of Cottage Grove buildings in the amount of $7,430.40. Budget Implication $7,430.40 - Mechanical Related Expenses as allocated in 2025 budget Attachments 1. Professional Services Contract with Humeratech Integrated Building Solutions 2. Contract To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Adam Moshier, Fleet and Facilities Manager Date:6/10/2025 RE:Professional Services Contract with Humeratech Integrated Building Solutions Background The City of Cottage Grove has many buildings that require expertise in building automation maintenance. The following buildings, City Hall/Public Safety, Central Fire, Hero Center, Glacial Valley and the Utilities and Engineering Building all have the Alerton Compass system that operates the HVAC, boilers and mechanical equipment. With the addition of the two most recent buildings to the Alerton Compass system, staff needs more assistance with diagnosing issues. Humeratech is one of the companies that has the license to work on the Alerton Compass system. Staff has been working with Humeratech, as they installed the system at both Glacial Valley and the Utilities and Engineering Building during construction. Humeratech has also been providing technical assistance on an as-needed basis for the other facilities. Having an agreement in place will save the City money going forward. The City also needs to have this agreement for the building automation upgrade to occur. This will be a budget addition in 2026. Proposal This professional services contract would provide annual preventative maintenance checks, inspection and analysis of the Alerton Building Automation System. They will also provide remote technical support and provide regular software installation. Humeratech provided a proposal for $7,430.40 per year. This is a professional service so multiple quotes are not required. As stated previously, Humeratech has done business with the city and staff is familiar with their work. Staff is recommending the professional services agreement be accepted with Humeratech for building automation maintenance for the following buildings, City Hall/Public Safety, Central Fire, Hero Center, Glacial Valley and the Utilities and Engineering Buildings totaling $7,430.40. Budget In the budget for 2025, there is money budgeted for mechanical related expenses. If Council were to approve the contract with Humeratech for professional services, this amount would be within the budget and split amongst the different buildings. Recommendation Approve the professional services contract with Humeratech for the City of Cottage Grove buildings in the amount of $7,430.40. 1 City Council Action Request 7.M. Meeting Date 6/18/2025 Department Public Works Agenda Category Action Item Title TG-14 Pond Improvements Final Payment Staff Recommendation Adopt Resolution 2025-086 approving the final payment for the TG- P14 Pond Improvements Project to Northern Lines Contracting in the amount of $90,492.33. Budget Implication $90,492.33, from the Stormwater Area Fund. Attachments 1. 1_Transmittal Letter Final Estimate A 2. 2_TG-P14 Final Payment 3. AAEC - TG-P14 Pond IC-134 & LW 4. J&R- TG-P14 Pond IC-134 & LW 5. Margolis - TG-P14 Pond IC-134 & LW 6. NLC- TG-P14 Pond IC-134 7. Precision - TG-P14 Pond IC-134 & LW June 3, 2025 Ryan Burfeind, PE Public Works Director City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: Contractor’s Pay Request No. 6 and Final TG-P14 Pond Improvements Dear Mr. Burfeind: Attached is the signed copy of the Contractors Pay Request No. 6 and Final for the above referenced Project. Also included are the IC 134 forms and Lien Waivers, as submitted by the Contractor. A Warranty Bond was not required to be provided by the Contractor since the project was substantially completed on May 22, 2023 and the two year warranty period has since elapsed. The Contractor for this project is Northern Lines Contracting. REVIEW OF PROJECT HISTORY The contractor began this project in February 2022 and the project was substantially completed on May 22, 2023. The contractor returned in summers of 2024 and 2025 to complete the remaining punch list work. CONSTRUCTION COST OVERVIEW As indicated on the final request for payment, the original contract amount was $1,222,843.50. The final construction cost as shown is $1,142,471.50, which is $80,372.00 less than the contract amount. The overall project underrun was due to underruns in estimated rock excavation of $45,214.00, topsoil borrow of $27,626, and other minor quantity discrepancies. RECOMMENDATION Northern Lines Contracting in accordance with the contract plans and specifications has satisfactorily completed the work. Therefore, it is recommended that final payment of $90,492.33 be made and the City of Cottage Grove accept the project. After acceptance, please distribute all requests for payments as appropriate. If you have any questions or require further information, please contact me. Sincerely, Bolton & Menk, Inc. Jeffrey P Toutant Sr. Construction Manager Pay Request No.: 6 & FINAL TG-P14 POND IMPROVEMENTS CITY OF COTTAGE GROVE BMI PROJECT NO. 0N1.124752 WORK COMPLETED THROUGH MAY 23, 2025 ITEM UNIT ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED NO. ITEM PRICE QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT X TOTAL BASE BID 1 MOBILIZATION $21,000.00 1.00 LS $21,000.00 0.90 LS $18,900.00 1.00 LS $21,000.00 2 TRAFFIC CONTROL $4,150.00 1.00 LS $4,150.00 0.90 LS $3,735.00 1.00 LS $4,150.00 3 EROSION CONTROL SUPERVISOR $2,500.00 1.00 LS $2,500.00 0.50 LS $1,250.00 1.00 LS $2,500.00 4 STREET SWEEPER WITH OPERATOR $200.00 5.00 HR $1,000.00 5.00 HR $1,000.00 5.00 HR $1,000.00 5 SKIDSTEER (BOBCAT) WITH OPERATOR $200.00 5.00 HR $1,000.00 2.00 HR $400.00 2.00 HR $400.00 6 SILT FENCE, TYPE MACHINE SLICED $1.90 8,800.00 LF $16,720.00 6,050.00 LF $11,495.00 6,050.00 LF $11,495.00 7 TEMPORARY CONSTRUCTION ENTRANCE $45.00 50.00 CY $2,250.00 35.00 CY $1,575.00 35.00 CY $1,575.00 8 STORM DRAIN INLET PROTECTION $265.00 12.00 EA $3,180.00 0.00 EA $0.00 0.00 EA $0.00 9 CLEARING AND GRUBBING $85,000.00 1.00 LS $85,000.00 1.00 LS $85,000.00 1.00 LS $85,000.00 10 EXCAVATION - COMMON (EV) $1.79 143,100.00 CY $256,149.00 126,500.00 CY $226,435.00 126,500.00 CY $226,435.00 11 EXCAVATION - ROCK (EV) $155.00 100.00 CY $15,500.00 0.00 CY $0.00 0.00 CY $0.00 12 EXCAVATION - SPECIAL (EV) $2.85 36,200.00 CY $103,170.00 34,600.00 CY $98,610.00 34,600.00 CY $98,610.00 13 COMMON EMBANKMENT (CV) $0.01 149,600.00 CY $1,496.00 134,000.00 CY $1,340.00 134,000.00 CY $1,340.00 14 FILTER TOPSOIL BORROW (CV) (P) $19.00 2,000.00 CY $38,000.00 546.00 CY $10,374.00 546.00 CY $10,374.00 15 CLAY LINER (CV) (P) $23.00 7,700.00 CY $177,100.00 7,700.00 CY $177,100.00 7,700.00 CY $177,100.00 16 REMOVE GROUTED RIP RAP $16.00 300.00 CY $4,800.00 525.00 CY $8,400.00 525.00 CY $8,400.00 17 REMOVE STORM SEWER PIPE $15.00 285.00 LF $4,275.00 431.00 LF $6,465.00 431.00 LF $6,465.00 18 REMOVE CATCH BASIN OR MANHOLE $435.00 5.00 EA $2,175.00 5.00 EA $2,175.00 5.00 EA $2,175.00 19 CONNECT EXISTING 24" PIPE TO NEW STRUCTURE $2,255.00 1.00 EA $2,255.00 1.00 EA $2,255.00 1.00 EA $2,255.00 20 CONNECT EXISTING 72" PIPE TO NEW STRUCTURE $3,700.00 1.00 EA $3,700.00 1.00 EA $3,700.00 1.00 EA $3,700.00 21 5' DIA STORM SEWER CBMH, INCL CONCRETE STOOL AND R-4342 CSTG$800.00 5.20 LF $4,160.00 5.20 LF $4,160.00 5.20 LF $4,160.00 22 5' DIA OUTLET STRUCTURE INCL WEIR WALL $11,000.00 1.00 EA $11,000.00 1.00 EA $11,000.00 1.00 EA $11,000.00 23 5' DIA OUTLET STRUCTURE $9,000.00 1.00 EA $9,000.00 1.00 EA $9,000.00 1.00 EA $9,000.00 24 8' DIA STORM SEWER MH, R-1642 CSTG AND HDPE ADJ RINGS $1,200.00 11.60 LF $13,920.00 17.25 LF $20,700.00 17.25 LF $20,700.00 25 12" RCP FLARED END SECTION WITH TRASH GUARD $1,450.00 1.00 EA $1,450.00 1.00 EA $1,450.00 1.00 EA $1,450.00 26 30" RCP FLARED END SECTION WITH TRASH GUARD $3,065.00 1.00 EA $3,065.00 1.00 EA $3,065.00 1.00 EA $3,065.00 27 36" ARCH RCP FLARED END SECTION WITH TRASH GUARD $4,220.00 1.00 EA $4,220.00 1.00 EA $4,220.00 1.00 EA $4,220.00 28 48" RCP FLARED END SECTION WITH TRASH GUARD $6,000.00 1.00 EA $6,000.00 1.00 EA $6,000.00 1.00 EA $6,000.00 29 72" RCP FLARED END SECTION WITH TRASH GUARD $10,500.00 1.00 EA $10,500.00 1.00 EA $10,500.00 1.00 EA $10,500.00 30 12" RCP STORM SEWER PIPE, CLASS 5 $65.00 40.00 LF $2,600.00 40.00 LF $2,600.00 40.00 LF $2,600.00 31 30" RCP STORM SEWER PIPE, CLASS 3 $120.00 75.00 LF $9,000.00 75.00 LF $9,000.00 75.00 LF $9,000.00 32 36" ARCH RCP STORM SEWER PIPE, CLASS IIA $160.00 30.00 LF $4,800.00 30.00 LF $4,800.00 30.00 LF $4,800.00 33 48" RCP STORM SEWER PIPE, CLASS 2 $245.00 75.00 LF $18,375.00 75.00 LF $18,375.00 75.00 LF $18,375.00 34 72" RCP STORM SEWER PIPE, CLASS 2 $515.00 40.00 LF $20,600.00 40.00 LF $20,600.00 40.00 LF $20,600.00 35 30" x 48" RCP REDUCER $2,885.00 1.00 EA $2,885.00 1.00 EA $2,885.00 1.00 EA $2,885.00 36 30" CHECK VALVE $11,250.00 1.00 EA $11,250.00 1.00 EA $11,250.00 1.00 EA $11,250.00 37 POURED-IN-PLACE CONCRETE SEEPAGE COLLAR, 30" RCP $1,250.00 1.00 EA $1,250.00 1.00 EA $1,250.00 1.00 EA $1,250.00 38 POURED-IN-PLACE CONCRETE SEEPAGE COLLAR, 48" RCP $1,500.00 1.00 EA $1,500.00 1.00 EA $1,500.00 1.00 EA $1,500.00 39 RANDOM RIP RAP CLASS III $90.00 110.00 CY $9,900.00 110.00 CY $9,900.00 110.00 CY $9,900.00 40 RANDOM RIP RAP CLASS IV $90.00 220.00 CY $19,800.00 220.00 CY $19,800.00 220.00 CY $19,800.00 41 GROUTED RIP RAP CLASS III $225.00 30.00 CY $6,750.00 30.00 CY $6,750.00 30.00 CY $6,750.00 42 REMOVE WATERMAIN $8.00 860.00 LF $6,880.00 1,226.00 LF $9,808.00 1,226.00 LF $9,808.00 43 REMOVE GATE VALVE AND BOX $350.00 1.00 EA $350.00 1.00 EA $350.00 1.00 EA $350.00 44 CONNECT TO EXISTING 6" WATERMAIN $1,500.00 1.00 EA $1,500.00 1.00 EA $1,500.00 1.00 EA $1,500.00 45 CONNECT TO EXISTING 8" WATERMAIN $1,800.00 1.00 EA $1,800.00 1.00 EA $1,800.00 1.00 EA $1,800.00 ESTIMATED AS BID PREVIOUS ESTIMATE COMPLETED TO DATE H:\COTT\0N1124752\7_Construction\D_Pay Applications\PAY ESTIMATE 6 AND FINAL\0N1.124752 Pay Application No 6 .xlsm Page 1 of 2 5/23/20253:54 PM Pay Request No.: 6 & FINAL TG-P14 POND IMPROVEMENTS CITY OF COTTAGE GROVE BMI PROJECT NO. 0N1.124752 WORK COMPLETED THROUGH MAY 23, 2025 ITEM UNIT ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED NO.ITEM PRICE QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT ESTIMATED AS BID PREVIOUS ESTIMATE COMPLETED TO DATE 46 CONNECT TO EXISTING 20" WATERMAIN $5,000.00 2.00 EA $10,000.00 2.00 EA $10,000.00 2.00 EA $10,000.00 47 20" WATER MAIN DUCTILE IRON CL 51, INCL POLY WRAP $130.00 1,060.00 LF $137,800.00 1,015.00 LF $131,950.00 1,015.00 LF $131,950.00 48 8" GATE VALVE & BOX $2,600.00 1.00 EA $2,600.00 1.00 EA $2,600.00 1.00 EA $2,600.00 49 20" BUTTERFLY VALVE & BOX $9,850.00 2.00 EA $19,700.00 2.00 EA $19,700.00 2.00 EA $19,700.00 50 VALVE BOX EXTENSION $185.00 11.00 LF $2,035.00 11.00 LF $2,035.00 11.00 LF $2,035.00 51 VALVE NUT EXTENSION $185.00 11.00 LF $2,035.00 11.00 LF $2,035.00 11.00 LF $2,035.00 52 DIP FITTINGS $12.00 4,000.00 LB $48,000.00 4,113.00 LB $49,356.00 4,113.00 LB $49,356.00 53 ADJUST MANHOLE CASTING $850.00 2.00 EA $1,700.00 2.60 EA $2,210.00 2.60 EA $2,210.00 54 FURNISH AND INSTALL 4' BARREL SECTION (48" DIA)$1,250.00 1.00 EA $1,250.00 1.00 EA $1,250.00 1.00 EA $1,250.00 55 EXCAVATION - ROCK (TRENCH)$155.00 30.00 CY $4,650.00 0.00 CY $0.00 0.00 CY $0.00 56 CONIFEROUS TREE 6' HT B&B $490.00 64.00 EA $31,360.00 0.00 EA $0.00 64.00 EA $31,360.00 57 SEEDING (MNDOT SEED MIXTURE 21-111)$0.60 1,950.00 LB $1,170.00 1,950.00 LB $1,170.00 1,950.00 LB $1,170.00 58 SEEDING (MNDOT SEED MIXTURE 33-261)$33.00 42.00 LB $1,386.00 42.00 LB $1,386.00 42.00 LB $1,386.00 59 SEEDING (MNDOT SEED MIXTURE 35-241)$21.00 145.00 LB $3,045.00 145.00 LB $3,045.00 145.00 LB $3,045.00 60 TURF REINFORCEMENT MAT CATEGORY 1, INCL FERTILIZER $5.00 360.00 SY $1,800.00 360.00 SY $1,800.00 360.00 SY $1,800.00 61 $825.00 19.50 AC $16,087.50 19.50 AC $16,087.50 19.50 AC $16,087.50 62 HYDRAULIC MATRIC TYPE MULCH, INCL FERTILIZER $2,500.00 4.10 AC $10,250.00 4.10 AC $10,250.00 4.10 AC $10,250.00 FINAL TOTAL BASE BID:$1,222,843.50 $1,107,346.50 $1,142,471.50 H:\COTT\0N1124752\7_Construction\D_Pay Applications\PAY ESTIMATE 6 AND FINAL\0N1.124752 Pay Application No 6 .xlsm Page 2 of 2 5/23/20253:54 PM CITY OF COTTAGE GROVE RESOLUTION APPROVING THE FINAL PAYMENT IN THE AMOUNT OF $90,492.33 TO NORTHERN LINES CONTRACTING FOR THE TG-14 POND IMPROVEMENT PROJECT WHEREAS, the City Public Works Director has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $1,222,843.50. The final construction cost was $1,142,471.50, which is $80,372.00 less than the contract amount. The reduced costs were due to underruns in estimated rock excavation, topsoil borrow and other minor quantity discrepancies; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $90,492.33 is paid to Northern Lines Contracting for the final payment for the TG-14 Pond Improvements Project. Passed this 18th day of June 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:0-899-399-392 Submitted Date and Time:2-Jun-2025 3:48:45 PM Legal Name:NORTHERN LINES CONTRACTING LLC Federal Employer ID:45-3967225 User Who Submitted:DEnright3 Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:960376832 Minnesota ID:2334880 Project Owner:CITY OF COTTAGE GROVE Project Number:124752 Project Begin Date:05-Feb-2022 Project End Date:23-May-2025 Project Location:COTTAGE GROVE, MN Project Amount:$1,142,471.50 Subcontractor Summary Name ID Affidavit Number ALL ABOUT EROSION CONTROL 4325500 176238592 J & R LARSON GROUNDS MAINTENANCE LLC 5930620 736702464 MARGOLIS COMPANY 8259877 1007562752 PRECISION LANDSCAPE & TREE INC 4386854 1867329536 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. 1 City Council Action Request 7.N. Meeting Date 6/18/2025 Department Public Works Agenda Category Action Item Title Intermediate Zone Water Treatment Plant Testing Services Proposal Award Staff Recommendation Adopt Resolution 2025-085 accepting Braun Intertec’s proposal to provide testing services for the Intermediate Zone Water Treatment Plant Project for the total amount of $269,498.00. Budget Implication $269,498.00 – 3M Settlement Funds. Attachments 1. 1_Proposal Letter 060625 2. 2_IZWTP Testing Services Proposal Acceptance Resolution_2025-6-18 3. 3_Braun Construction Testing Proposal 052925 4. 4_AET Construction Testing Proposal 052925 Stantec Consulting Services Inc. 2080 Wooddale Drive Suite 100, Woodbury, MN 55125 June 6, 2025 Ryan Burfeind City of Cottage Grove 8635 W Point Douglas Rd S Cottage Grove, MN 55016 Re: Intermediate Zone Water Treatment Plant Stantec Project No. 193805302 Construction Testing Service Proposal Dear Ryan: Two proposals for construction testing services were received on May 29, 2025 for the Intermediate Zone Water Treatment Plant (IZWTP). Transmitted herewith is a copy of the proposals for your information and file. The following summarizes the Proposals received: Company Estimated Cost The number of staff hours estimated is significantly higher for AET (2750 hrs) than Braun (1615 hrs). On average Brauns testing costs for nuclear density tests ($30/test vs $44/test) and compressive strength tests ($40/test vs $44/test) are lower than AET. Brauns staff average hourly rates (approximately $167/hr vs $190/hr) are lower than AET. We had estimated that the construction testing proposal for the IZWTP would be about twice the amount it was for the LZWTP (approximately $300K). Based on the two proposals received, we recommend Braun Intertec complete the construction testing services for the IZWTP for an estimated cost of $269,498.00. Should you have any questions, please feel free to contact me at (651) 248-7079. Sincerely, STANTEC CONSULTING SERVICES INC. Dave Sanocki, P.E. Enclosure CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION ACCEPTING THE PROPOSAL FOR TESTING SERVICES WHEREAS, proposals for professional services were requested to provide testing services for the Intermediate Zone Water Treatment Plant Project; and WHEREAS, two firms submitted proposals; and WHEREAS, it appears that Braun Intertec provided the lowest proposal; and WHEREAS, it is the recommendation of the Public Works Director that Braun Intertec’s proposal be accepted in the total amount of $269,498.00. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that Braun Intertec’s proposal to provide testing services for the Intermediate Zone Water Treatment Plant Project be accepted in the total amount of $269,498.00. Passed this 18th day of June, 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com AA/EOE May 29, 2025 Proposal QTB216516 City of Cottage Grove c/o Dave Sanocki, PE Stantec 2080 Wooddale Drive, Suite 100 Woodbury, MN 55125 Re: Proposal for Construction Materials Testing Services Intermediate Zone Water Treatment Plant Stantec Project No. 193805302 8560 81st Street South Cottage Grove, Minnesota Dear Mr. Sanocki: Braun Intertec Corporation is pleased to submit this proposal to provide construction materials testing services for the Intermediate Zone Water Treatment Plant project in Cottage Grove, Minnesota. We have completed the Geotechnical Evaluation Report (B2401132), so we have a unique understanding of the site and construction challenges. We can aid the construction team by applying this experience and transferring our knowledge developed during the design phase which will provide professional continuity to the construction. Our work on the project to date gives us familiarity with the project team and design development which allows us to understand some of the considerations used when developing the projects design. Our Understanding of the Project We understand this project will include the construction of a new water treatment facility with associated exterior improvements. The structure is made of cast-in-place concrete foundation mat slab with cast in place concrete foundation walls. The above grade supporting structure will be made of cast in place concrete, some structural masonry, and precast concrete members with some structural steel framing. Exterior improvements include new bituminous pavements, concrete curbs and flatwork, as well as numerous utilities to connect the new facility to the local infrastructure. Available Information This proposal was prepared using the following documents and information. ▪ Project plans and specifications prepared by Stantec, dated March 28, 2025. ▪ Project Addendum numbered 1 through 4, dated through May 16, 2025. ▪ A geotechnical report Geotechnical Evaluation Report (B2401132) prepared by Braun Intertec, dated March 27, 2024. City of Cottage Grove Proposal QTB216516 May 29, 2025 Page 2 ▪ Concrete Quantity and Testing tabulation provided by Stantec via email as a PDF. Project Approach and Staff Qualifications Construction Materials Testing Qualified technicians working under the direction of a professional engineer will provide the services. Experience and certification information is available upon request once we are provided with schedule information. Concrete technicians assigned to the project are ACI Concrete Field Testing Technician – Grade I certified to conduct the required concrete testing. Soil technicians are certified to use a nuclear gauge for soil density testing, so test results can be determined on site and evaluated once the required laboratory testing is completed. Field test results will be verbally reported daily to the general contractor on site, with written field and laboratory reports distributed shortly after. Scope of Services Services are performed under the direction of a licensed professional engineer, either on a full-time or periodic basis, depending on the construction schedule and when they are requested by the general contractor. After reviewing available information, we understand our scope of services for the project will be limited to the tasks defined below. Soil Related Services ▪ Observe and evaluate the soils exposed in excavations to determine if the soils are similar to those encountered with the geotechnical evaluation and suitable for support of fill, foundations or pavements. Our engineer can provide consultation for conditions that appear to differ from the geotechnical evaluation. ▪ Perform laboratory mechanical analyses (gradations) of prospective fill materials. ▪ Perform laboratory Proctor tests to determine the maximum Proctor dry densities and optimum moisture contents of prospective fill materials. ▪ Test compacted fill placed below building footprints and oversizing areas, below slabs and/or pavements, adjacent to walls, and in utility trenches, to determine if the relative compaction was achieved. ▪ Engineering oversight and review of the services provided. Concrete Related Services ▪ Sample and test the plastic concrete for slump, air content, temperature and prepare test cylinders for laboratory compressive strength testing with ACI level 1 field technicians. We will perform concrete testing on structural items as required by the IBC. Though not required by the IBC we have included testing for the interior slab on grade, exterior sidewalks, curb and gutter, and pavement, as requested. ▪ Perform laboratory compressive strength testing of the concrete samples. City of Cottage Grove Proposal QTB216516 May 29, 2025 Page 3 Paving Related Services ▪ Sample and test bituminous pavement materials for compliance with the project documents. This task includes Rice specific gravity, Gyratory density, fine aggregate angularity, percent crushed, asphalt content and extracted aggregate gradation tests of the bituminous. ▪ Measure the in-place density of the fresh bituminous with a nuclear density gauge to observe and document the contractor’s roll pattern. Engineering Consulting and Project Communication and Reporting Services ▪ Management, including scheduling of our field personnel and communication with the contractor, owner, building official, and design team. ▪ Transmit results to the project team on weekly basis to the contractor, owner, building official, fabricators and design team. Basis of Scope of Work The costs associated with the proposed scope of services were estimated using the following assumptions. If the construction schedule is modified or the contractor completes the various phases of the project at different frequencies or durations than shown in this proposal, we may need to adjust the overall cost accordingly. The scope of work and number of trips required to perform these services are as shown in the attached table. Notable assumptions in developing our estimate include: ▪ Assumptions regarding the number of trips for special inspections and testing are outlined in the attached cost estimate table. As the contractor’s schedule becomes available and designs are finalized, please review this proposed scope of work to determine if the project’s needs and budget will be met. ▪ We understand special inspection of the reinforcement and post-installed items associated with structural concrete will be performed by Stantec personnel, not Braun Intertec. Braun Intertec has provided a few trips for each scope if special inspections are requested. ▪ We understand that concrete testing of every concrete truck is requested but concrete strength cylinders will be cast at project specified rates. ▪ No special site specific training or gear is required to complete our scope of services. ▪ Parking will be available on site for our vehicles. ▪ You, or others you may designate, will provide us with current and approved plans and specifications for the project. Modification to these plans must also be sent to us so we can review their incorporation into the work. ▪ We will require a minimum of 24 hours’ notice for scheduling inspections for a specific time. Shorter than 24 hours’ notice may impact our ability to perform the requested services, and the associated impacts will be the responsibility of others. City of Cottage Grove Proposal QTB216516 May 29, 2025 Page 4 Cost We will furnish the services described in this proposal for an estimated fee of $269,498. A tabulation showing hourly and unit rates associated with our proposed scope of services is attached. To the extent possible, units and hours were reviewed with representatives of the contractor to determine if time frames are consistent with their expectations for completing the various activities. The actual cost of our services will be based on the actual units or hours expended to meet the requirements of the project documents. This cost estimate was developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 6:00 a.m. to 4:00 p.m., Monday through Friday. Services that we are asked to provide to meet the project requirements or the contractor’s construction schedule outside our normal business hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours or on Saturday will be 1.25 times the listed hourly rate for the service provided. The factor for services provided on Sunday or legal holidays will be 1.5 times the listed hourly rate for the service provided. We have not included premiums for overtime in our cost estimate; however, we recommend that allowances and contingencies be made for overtime charges based on conversations with the contractor. You will be billed only for services provided on a time and materials basis. Because our services are directly controlled by the schedule and performance of others, the actual cost may vary from our estimate. It is difficult to project all of the services and the quantity of services that may be required for any project. If services are required that are not discussed above, we will provide them at the rates shown in the attached table or, if not shown, at our current Schedule of Charges. We will invoice you on a monthly basis. General Remarks We will be happy to meet with you to discuss our proposed scope of services further and clarify the various scope components. We appreciate the opportunity to present this proposal to you. After reviewing this proposal, please sign and return one copy to our office as notification of acceptance and authorization to proceed. If anything in this proposal is not consistent with your requirements, please let us know immediately. Braun Intertec will not release any written reports until we have received a signed agreement. Also, ordering services from Braun Intertec constitutes acceptance of the terms of this proposal (including the attached General Conditions). The proposed fee is based on the scope of services described and the assumption that our services will be authorized within 30 days and that others will not delay us beyond our proposed schedule. City of Cottage Grove Proposal QTB216516 May 29, 2025 Page 5 We include the Braun Intertec General Conditions, which provide additional terms and are a part of our agreement. To have questions answered or schedule a time to meet and discuss our approach to this project further, please contact Jacob Collins at 612.418.8570 (jacollins@braunintertec.com) or Daniel Martin (dmartin@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Jacob D. Collins Project Manager Daniel E. Martin Director, Senior Project Manager Richard J. Fritz, PE Senior Engineer Attachments: Cost Estimate Table General Conditions – (11/4/2024) c: Mr. Ryan Burfeind, City of Cottage Grove The proposal is accepted. We will reimburse you in accordance with this agreement, and you are authorized to proceed: Authorizer’s Firm Authorizer’s Signature Authorizer’s Name (please print or type) Authorizer’s Title Date Client:Service Description:Work Site Address: 8560 81st Street S Cottage Grove, MN 55016 City of Cottage Grove Ryan Burfeind 8635 W Point Douglas Road Cottage Grove, MN 55016 (651) 458-2800 Construction Materials Testing Stantec Project No. 193805302 Description Quantity Units Unit Price Extension Phase 1 Construction Materials Testing Activity 1.1 Soils Testing $47,730.00 126 Project Engineer 10.00 Hour 186.00 $1,860.00 206 Excavation Observations 45.00 Hour 116.00 $5,220.00 Work Activity Detail Qty Units Hrs/Unit Extension Building Foundation 15.00 Trips 3.00 45.00 207 Compaction Testing - Nuclear 240.00 Hour 98.00 $23,520.00 Work Activity Detail Qty Units Hrs/Unit Extension Foundation / Slab on Grade / Building 25.00 Trips 3.00 75.00 Site Grading / Utilities 55.00 Trips 3.00 165.00 1308 Nuclear moisture-density meter charge, per hour 240.00 Each 30.00 $7,200.00 209 Sample pick-up 10.00 Hour 98.00 $980.00 1318 Moisture Density Relationship (Standard), per sample 10.00 Each 208.00 $2,080.00 1162 Sieve Analysis with No. 200 wash (ASTM C136 and C117)10.00 Each 162.00 $1,620.00 1861 CMT Trip Charge 105.00 Each 50.00 $5,250.00 Activity 1.2 Concrete Testing $174,534.00 261 Concrete Testing 989.00 Hour 98.00 $96,922.00 Work Activity Detail Qty Units Hrs/Unit Extension Lower Level Slabs 52.00 Trips 5.00 260.00 Lower Level Walls 74.00 Trips 4.00 296.00 Main Level Slabs 66.00 Trips 5.00 330.00 Upper Level Walls 20.00 Trips 3.00 60.00 Upper Level Slabs 4.00 Trips 4.50 18.00 Exterior Concrete (Curb/Flatwork/Etc.)10.00 Trips 2.50 25.00 1364 Compressive strength of concrete cylinders (ASTM C 39), each 1,495.00 Each 40.00 $59,800.00 Work Activity Detail Qty Units Hrs/Unit Extension Lower Level Slabs 78.00 Sets 5.00 390.00 Lower Level Walls 110.00 Sets 5.00 550.00 Main Level Slabs 77.00 Sets 5.00 385.00 Upper Level Walls 22.00 Sets 5.00 110.00 Upper Level Slabs 6.00 Sets 5.00 30.00 Exterior Concrete (Curb/Flatwork/Etc.)10.00 Sets 3.00 30.00 278 Concrete Cylinder Pick up 44.00 Hour 98.00 $4,312.00 1861 CMT Trip Charge 270.00 Each 50.00 $13,500.00 Activity 1.3 Pavement Testing $7,578.00 207 Compaction Testing - Nuclear 18.00 Hour 98.00 $1,764.00 Work Activity Detail Qty Units Hrs/Unit Extension Roll Pattern Establishment 6.00 Trips 3.00 18.00 1308 Nuclear moisture-density meter charge, per hour 18.00 Each 30.00 $540.00 209 Sample pick-up 3.00 Hour 98.00 $294.00 2689 MnDOT Asphalt Verification, per sample 6.00 Each 780.00 $4,680.00 Page 1 of 205/28/2025 01:16 PM Project Proposal QTB216516 Intermediate Zone Water Treatment Plant Proposal Total:$269,498.00 1861 CMT Trip Charge 6.00 Each 50.00 $300.00 Activity 1.4 Project Management $39,656.00 138 Project Assistant 82.00 Hour 98.00 $8,036.00 226 Project Manager 164.00 Hour 180.00 $29,520.00 228 Senior Project Manager 10.00 Hour 210.00 $2,100.00 Phase 1 Total:$269,498.00 Page 2 of 205/28/2025 01:16 PM Project Proposal QTB216516 Intermediate Zone Water Treatment Plant   Braun Intertec General Conditions  Rev. 2024-11-04 Page 1 of 2   SECTION 1: AGREEMENT  1.1 Agreement. This agreement consists of these General Conditions and the accompanying  written proposal or authorization (“Agreement”). This Agreement is the entire agreement  between Consultant and Client and supersedes all prior negotiations, representations or  agreements, either written or oral.  1.2 Parties to the Agreement. The parties to this Agreement are the Braun Intertec entity  (“Consultant”) and the client (“Client”) as described in the accompanying written proposal  or authorization. Consultant and Client may be individually referred to as a Party or  collectively as the Parties.    SECTION 2: SCOPE OF SERVICES  2.1 Services. Consultant will provide services (“Services”) in connection with the project  (“Project”) which are specifically described in this Agreement. Client understands and agrees  that Consultant’s Services are limited to those which are expressly set forth in this  Agreement.   2.2 Additional Services. Any Services not specifically set forth in the Agreement constitute  “Additional Services.” Additional Services must be agreed upon in writing by the Parties prior  to performance of the Additional Services and may entitle Consultant to additional  compensation and schedule adjustments. Additional compensation will be based upon  Consultant’s then current rates and fees.   SECTION 3: PERFORMANCE OF SERVICES  3.1 Standard of Care. Consultant will perform its professional Services consistent with the  degree of care and skill exercised by members of Consultant’s profession performing under  similar circumstances at the same time and in the same locality in which the professional  Services are performed.   CONSULTANT DISCLAIMS ALL STATUTORY, ORAL, WRITTEN,  EXPRESS, AND IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY,  FITNESS FOR A PARTICULAR PURPOSE, OR PERFORMANCE OF SERVICES IN A GOOD AND  WORKMANLIKE MANNER.   3.2 Written Reports and Findings. Unless otherwise agreed in writing, Consultant’s findings,  opinions, and recommendations will be provided to Client in writing and may be delivered  via electronic format. Client agrees not to rely on oral findings, opinions, or  recommendations.  3.3 Observation or Sampling Locations. Locations of field observations or sampling described  in Consultant’s report or shown on Consultant’s sketches reference Project plans or  information provided by others or estimates made by Consultant’s personnel. Consultant will  not survey, set, or check the accuracy of those points unless Consultant accepts that duty in  writing. Client agrees that such dimensions, depths, or elevations are approximations unless  specifically stated otherwise in the report. Client accepts the inherent risk that samples or  observations may not be representative of items not sampled or seen and further that site  conditions may vary over distance or change over time.  3.4 Project Site Information. Client will provide Consultant with prior environmental,  geotechnical and other reports, specifications, plans, and information to which Client has  access about the Project site and which are necessary for Consultant to carry out  Consultant’s Services. Client agrees to provide Consultant with all plans, changes in plans,  and new information as to Project site conditions until Consultant has completed its Services.  3.5 Subsurface Objects. To the extent required to carry out Consultant’s Services, Client  agrees to provide Consultant, in a timely manner, with information that Client has regarding  buried objects at the Project site. Consultant will not be responsible for locating buried  objects or utilities at the Project site unless expressly set forth in this Agreement, or expressly  required by applicable law. Client agrees to hold Consultant harmless, defend, and indemnify  Consultant from claims, damages, losses, penalties and expenses (including attorney fees)  involving buried objects or utilities that were not properly marked or identified or of which  Client had or should have had knowledge but did not timely notify Consultant or correctly  identify on the plans Client or others furnished to Consultant. Consultant, from time to time,  may hire a third party to locate underground objects or utilities and, unless otherwise  expressly stated in this Agreement, such action shall be for the sole benefit of Consultant  and in no way will alleviate Client of its responsibilities hereunder.   3.6 Hazardous Materials. Client will notify Consultant of any knowledge or suspicion of the  presence of hazardous or dangerous materials present on any Project site or in any sample  or material provided to Consultant. Client agrees to provide Consultant with information in  Client’s possession or control relating to such samples or materials. If Consultant observes  or suspects the presence of contaminants not anticipated in this Agreement, Consultant may  terminate Services without liability to Client or to others, and Client will compensate  Consultant for fees earned and expenses incurred up to the time of termination.  3.7 Supervision of Others. Consultant shall have no obligation to supervise or direct Client’s  representatives, contractors, or other third parties retained by Client. Consultant has no  authority over or responsibility for the means, methods, techniques, sequences, or  procedures of construction selected or used by Client, Client’s representatives, contractors,  or other third parties retained by Client.   3.8 Safety. Consultant will provide a health and safety program for its employees as well as  reasonable personal protective equipment (“PPE”) typical for the performance of the  Services provided by this Agreement and as required by law. Consultant shall be entitled to  compensation for all extraordinary PPE required by Client. Client will provide, at no cost to  Consultant, appropriate Project site safety measures which are necessary for Consultant to  perform its Services at the Project location or work areas in connection with the Project.  Consultant’s employees are expressly authorized by Client to refuse to work under  conditions that may, in an employee’s sole discretion, be unsafe. Consultant shall have no  authority over or be responsible for the safety precautions and programs, or for security, at  the Project site (except with respect to Consultant’s own Services and those of its  subconsultants).  3.9 Project Site Access and Damage. Client will provide or ensure access to the site. In the  performance of Services some Project site damage is normal even when due care is  exercised. Consultant will use reasonable care to minimize damage to the Project site. Unless  otherwise expressly stated in this Agreement, the cost of restoration for such damage has  not been included in the estimated fees and will be the responsibility of the Client.  3.10 Monitoring Wells. To the extent applicable to the Services, monitoring wells are Client’s  property, and Client is responsible for monitoring well permitting, maintenance, and  abandonment unless otherwise expressly set forth in this Agreement.  3.11 Contaminant Disclosures Required by Law. Client agrees to make all disclosures related  to the discovery or release of contaminants that are required by law. In the event Client does  not own the Project site, Client acknowledges that it is Client’s duty to inform the owner of  the Project site of the discovery or release of contaminants at the site. Client agrees to hold  Consultant harmless, defend, and indemnify Consultant from claims, damages, penalties, or  losses and expenses, including attorney fees, related to Client’s failure to make any  disclosure required by law or for failing to make the necessary disclosure to the owner of the  Project site.  SECTION 4: SCHEDULE  4.1 Schedule. Consultant shall complete its obligations within a reasonable time and shall  make decisions and carry out its responsibilities in a manner consistent with the Standard of  Care. Specific periods of time for rendering Services or specific dates by which Services are  to be completed are provided in this Agreement. If Consultant is delayed in the performance  of the Services by actions, inactions, or neglect of Client or others for whom Client is  responsible, by changes ordered in the Services, or by other causes beyond the control of  Consultant, including force majeure events, then the time for Consultant’s performance of  Services shall be extended and Consultant shall receive payment for all expenses attributable  to the delay in accordance with Consultant’s then current rates and fees.  4.2 Scheduling On‐Site Observations or Services. To the extent Consultant’s Services require  observations, inspections, or testing be performed at the Project site, Client understands and  agrees that Client, directly or indirectly through its authorized representative, has the sole  right and responsibility to determine and communicate to Consultant the scheduling of  observations, inspections, and testing performed by Consultant. Accordingly, Client also  acknowledges that Consultant bears no responsibility for damages that may result because  Consultant did not perform such observations, inspections, or testing that Client failed to  request and schedule.  Client understands that the scheduling of observations, inspections,  or testing will dictate the time Consultant’s field personnel spend on the job site and agrees  to pay for all services provided by Consultant due to Client’s scheduling demands in  accordance with Consultant’s then current rates and fees.    SECTION 5: COST AND PAYMENT OF SERVICES  5.1 Cost Estimates. Consultant’s price or fees provided for in this Agreement are an estimate  and are not a fixed amount unless otherwise expressly stated in this Agreement. Consultant’s  estimated fees are based upon Consultant’s experience, knowledge, and professional  judgment as well as information available to Consultant at the time of this Agreement. Actual  costs may vary and are not guaranteed or warrantied.   5.2 Payment. Consultant will invoice Client on a monthly basis for Services performed.  Client  will pay for Services as stated in this Agreement together with costs for Additional Services  or costs otherwise agreed to in writing within thirty (30) days of the invoice date.  Unless  otherwise stated in this Agreement or agreed to in writing, Consultant’s costs for all services  performed will be based upon Consultant’s then current rates, fees, and charges. No  retainage shall be withheld by Client. All unpaid invoices will incur an interest charge of 1.5%  per month or the maximum allowed by law.   5.3 Other Payment Conditions. Consultant will require Client credit approval and Consultant  may require payment of a retainer fee. Client agrees to pay all applicable taxes. Client’s  obligation to pay for Services under this Agreement is not contingent on Client’s ability to  obtain financing, governmental or regulatory agency approval, permits, final adjudication of  any lawsuit, Client’s successful completion of any project, receipt of payment from a third  party, or any other event.  5.4 Third Party Payment.  Provided Consultant has agreed in writing, Client may request  Consultant to invoice and receive payment from a third party for Consultant’s Services.  Consultant, in its sole discretion, may also require the third party to provide written  acceptance of all terms of this Agreement. Neither payment to Consultant by a third party  nor a third party’s written acceptance of all terms of this Agreement will alter Client’s rights  and responsibilities under this Agreement.   Client expressly agrees that the Agreement  contains sufficient consideration notwithstanding Consultant being paid by a third party.  5.5 Non‐Payment. If Client does not pay for Services in full as agreed, Consultant may retain  work not yet delivered to Client and Client agrees to return all Project Data (as defined in this  Agreement) that may be in Client’s possession or under Client’s control. If Client fails to pay  Consultant in accordance with this Agreement, such nonpayment shall be considered a    Braun Intertec General Conditions  Rev. 2024-11-04 Page 2 of 2   default and breach of this Agreement for which Consultant may terminate for cause  consistent with the terms of this Agreement and without liability to Client or to others. Client  will compensate Consultant for fees earned and expenses incurred up to the time of  termination. Client agrees to be liable to Consultant for all costs and expenses Consultant  incurs in the collection of amounts invoiced but not paid, including but not limited to  attorney fees and costs.  SECTION 6: OWNERSHIP AND USE OF DATA  6.1 Ownership. All reports, notes, calculations, documents, and all other data prepared by  Consultant in the performance of the Services (“Project Data”) are instruments of  Consultant’s Services and are the property of Consultant. Consultant shall retain all common  law, statutory and other reserved rights, including the copyright thereto, of Project Data.   6.2 Use of Project Data. The Project Data of this Agreement is for the exclusive purpose  disclosed by Client and, unless agreed to in writing, for the exclusive use of Client.  Client may  not use Project Data for a purpose for which the Project Data was not prepared without the  express written consent of Consultant. Consultant will not be responsible for any claims,  damages, or costs arising from the unauthorized use of any Project Data provided by  Consultant under this Agreement. Client agrees to hold harmless, defend and indemnify  Consultant from any and all claims, damages, losses, and expenses, including attorney fees,  arising out of such unauthorized use.  6.3 Samples, Field Data, and Contaminated Equipment. Samples and field data remaining  after tests are conducted, as well as field and laboratory equipment that cannot be  adequately cleansed of contaminants, are and continue to be the property of Client. Samples  may be discarded or returned to Client, at Consultant’s discretion, unless within fifteen (15)  days of the report date Client gives Consultant written direction to store or transfer the  samples and materials. Samples and materials will be stored at Client’s expense.  6.4 Data Provided by Client. Electronic data, reports, photographs, samples, and other  materials provided by Client or others may be discarded or returned to Client, at Consultant’s  discretion, unless within 15 days of the report date Client gives Consultant written direction  to store or transfer the materials at Client’s expense.  SECTION 7: INSURANCE  7.1 Insurance. Consultant shall keep and maintain the following insurance coverages:  a. Workers’ Compensation: Statutory  b. Employer’s Liability: $1,000,000 bodily injury, each accident | $1,000,000 bodily injury  by disease, each employee | $1,000,000 bodily injury/disease, aggregate  c. General Liability: $1,000,000 per occurrence | $2,000,000 aggregate  d. Automobile Liability: $1,000,000 combined single limit (bodily injury and property  damage)   e. Excess Umbrella Liability: $5,000,000 per occurrence | $5,000,000 aggregate  f. Professional Liability: $2,000,000 per claim | $2,000,000 aggregate  7.2 Waiver of Subrogation. Client and Consultant waive all claims and rights of subrogation  for losses arising out of causes of loss covered by the respective insurance policies.   7.3 Certificate of Insurance. Consultant shall furnish Client with a certificate of insurance  upon request.   SECTION 8: INDEMNIFICATION, CONSEQUENTIAL DAMAGES, LIABILITY LIMITS  8.1 Indemnification. Consultant’s only indemnification obligation shall be to indemnify and  hold harmless the Client, its officers, directors, and employees from and against those  damages and costs incurred by Client or that Client is legally obligated to pay as a result of  third party tort claims, including for the death or bodily injury to any person or for the  destruction or damage to any property, but only to the extent proven to be directly caused  by the negligent act, error, or omission of the Consultant or anyone for whom the Consultant  is legally responsible. This indemnification provision is subject to the Limitation of Liability  set forth in this Section 8.  8.2 Intellectual Property. Client agrees to indemnify Consultant against losses and costs  arising out of claims of patent or copyright infringement as to any process or system that is  specified or selected by Client or others on behalf of Client.  8.3 Mutual Waiver of Consequential Damages. NOTWITHSTANDING ANYTHING TO THE  CONTRARY HEREUNDER, NEITHER CONSULTANT NOR CLIENT SHALL BE LIABLE TO THE  OTHER FOR ANY CONSEQUENTIAL, PUNITIVE, INDIRECT, INCIDENTAL OR SPECIAL DAMAGES,  OR LOSS OF USE OR RENTAL, LOSS OF PROFIT, LOSS OF BUSINESS OPPORTUNITY, LOSS OF  PROFIT OR REVENUE OR COST OF FINANCING, OR OTHER SUCH SIMILAR AND RELATED  DAMAGE ASSERTED IN THIRD PARTY CLAIMS, OR CLAIMS BY EITHER PARTY AGAINST THE  OTHER.  8.4 Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL LIABILITY  IN THE AGGREGATE OF CONSULTANT, CONSULTANT’S OFFICERS, DIRECTORS, PARTNERS,  EMPLOYEES, AGENTS, AND SUBCONSULTANTS, TO CLIENT AND ANYONE CLAIMING BY,  THROUGH OR UNDER CLIENT FOR ANY CLAIMS, LOSSES, COSTS, OR DAMAGES WHATSOEVER  ARISING OUT OF, RESULTING FROM OR IN ANY WAY RELATED CONSULTANT’S  PERFORMANCE OF THE SERVICES OR THIS AGREEMENT, FROM ANY CAUSE OR CAUSES,  INCLUDING BUT NOT LIMITED TO NEGLIGENCE, PROFESSIONAL ERRORS AND OMISSIONS,  STRICT LIABILITY, BREACH OF CONTRACT, INDEMNIFICATION OBLIGATIONS OR BREACH OF  WARRANTY, SHALL NOT EXCEED THE TOTAL COMPENSATION RECEIVED BY CONSULTANT OR  $50,000, WHICHEVER IS GREATER.  SECTION 9: MISCELLANEOUS PROVISIONS  9.1 Services Prior to Agreement. Directing Consultant to commence Services prior to  execution of this Agreement constitutes Client’s acceptance of this unaltered Agreement in  its entirety.   9.2 Confidentiality. To the extent Consultant receives Client information identified as  confidential, Consultant will not disclose that information to third parties without Client  consent. Additionally, any Project Data prepared in performance of the Services will remain  confidential and Consultant will not release the reports to any third parties not involved in  the Project. Neither of the aforesaid confidentiality obligations shall apply to any information  in the public domain, information lawfully acquired from others on a nonconfidential basis,  or information that Consultant is required by law to disclose.  9.3 Relationship of the Parties. Consultant will perform Services under this Agreement as an  independent contractor, and its employees will at all times be under its sole discretion and  control. No provision in this Agreement shall be deemed or construed to create a joint  venture, partnership, agency or other such association between the Parties.   9.4 Resource Conservation and Recovery Act. To the extent applicable to the Services,  neither this Agreement nor the providing of Services will operate to make Consultant an  owner, operator, generator, transporter, treater, storer, or a disposal facility within the  meaning of the Resource Conservation and Recovery Act, as amended, or within the meaning  of any other law governing the handling, treatment, storage, or disposal of hazardous  substances. Client agrees to hold Consultant harmless, defend, and indemnify Consultant  from any claims, damages, penalties or losses resulting from the storage, removal, hauling  or disposal of such substances.  9.5 Services in Connection with Legal Proceedings. Client agrees to compensate Consultant  in accordance with its then current fees, rates, or charges if Consultant is asked or required  to respond to legal process arising out of a proceeding related to the Project and as to which  Consultant is not a party.  9.6 Assignment. This Agreement may not be assigned by Consultant or Client without the  prior written consent of the other Party, which consent shall not be unreasonably withheld.  9.7 Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended, or  will be construed, to confer upon or give any person or entity other than Consultant and  Client, and their respective permitted successors and assigns, any rights, remedies, or  obligations under or by reason of this Agreement.  9.8 Termination. This Agreement may be terminated by either Party for cause upon seven  (7) days written notice to the other Party. Should the other Party fail to cure and perform in  accordance with the terms of this Agreement within such seven‐day period, the Agreement  may terminate at the sole discretion of the Party that provided the written notice. The Client  may terminate this Agreement for its convenience. If Client terminates for its convenience,  then Consultant shall be compensated in accordance with the terms hereof for Services  performed, reimbursable costs and expenses incurred prior to the termination, and  reasonable costs incurred as a result of the termination.  9.9 Force Majeure. Neither Party shall be liable for damages or deemed in default of this  Agreement  to the extent that any delay or failure in the performance of its obligations (other  than the payment of money) results, without its fault or negligence, from any cause beyond  its reasonable control, including but not limited to acts of God, acts of civil or military  authority, embargoes, pandemics, epidemics, war, riots, insurrections, fires, explosions,  earthquakes, floods, adverse weather conditions, strikes or lock‐outs, declared states of  emergency, and changes in laws, statutes, regulations, or ordinances.  9.10 Disputes, Choice of Law, Venue. In the event of a dispute and prior to exercising rights  at law or under this Agreement, Consultant and Client agree to negotiate all disputes in good  faith for a period of 30 days from the date of notice of such dispute. This Agreement will be  governed by the laws and regulations of the state in which the Project is located and all  disputes and claims shall be heard in the state or federal courts for that state. Client and  Consultant each waive trial by jury.   9.11 Individual Liability. No officer or employee of Consultant, acting within the scope of  employment, shall have individual liability for any acts or omissions, and Client agrees not to  make a claim against any individual officers or employees of Consultant.  9.12 Severability. Should a court of law determine that any clause or section of this  Agreement is invalid, all other clauses or sections shall remain in effect.  9.13 Waiver. The failure of either Party hereto to exercise or enforce any right under this  Agreement shall not constitute a release or waiver of the subsequent exercise or  enforcement of such right.  9.14 Entire Agreement. The terms and conditions set forth herein constitute the entire  understanding of the Parties relating to the provision of Services by Consultant to Client. This  Agreement may be amended only by a written instrument signed by both Parties. In the  event Client issues a purchase order or other documentation to authorize Consultant’s  Services, any conflicting or additional terms of such documentation are expressly excluded  from this Agreement.   550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | teamAET.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. May 29, 2025 Stantec 2080 Wooddale Drive, Suite 100 Woodbury, MN 55125 Attn: Dave Sanocki, P.E. (Dave.Sanocki@stantec.com) RE: Special Inspection and Construction Testing Services Proposal Cottage Grove Intermediate Zone Water Treatment Plant 8641 – 80th Street S. Cottage Grove, MN 55016 AET Proposal No. P-0043855 R1 Dear Mr. Sanocki: American Engineering Testing, Inc. (AET) is pleased to offer Special Inspection and Construction Testing Services to Stantec (hereafter referred to as the Client) for the referenced project. This proposal has been prepared in response to a recent request by Dave Sanocki from Stantec, dated May 19, 2025 and describes our understanding of the project, our anticipated scope of services, our unit rates, and an estimated total fee to perform these services. GEOTECHNICAL INFORMATION A geotechnical exploration and analysis was performed for this project by Braun Intertec Corporation (Braun). The results were presented in their Report of Geotechnical Exploration and Review, dated March 28, 2024 (Braun Project/Report No. B2401132). In the report, the site soil profile is generalized as up to 7 feet of fill, underlain by alluvial sand and clays. It was recommended in the report that the proposed building be supported by conventional spread footings after corrective earthwork to remove unsuitable material to the underlying naturally deposited alluvial sand and clays. Refer to that report for more details regarding site conditions and recommendations. PROJECT INFORMATION We understand the proposed construction will be a new water treatment plant that will include multiple tanks and pumps supported on mat foundations. We further understand the plant will: • Have two above-grade levels and a below-grade basement level. • Have a first-floor elevation of 904.5 and a basement floor elevation of 884. • Be supported by conventional spread footings designed using an allowable soil bearing pressure of 4,500 pounds per square foot (psf). • Have reinforced masonry block walls; cast-in-place concrete walls; precast concrete wall panels; a structural steel frame; a metal deck roof supported by steel joists. • Be able to tolerate normal amounts of settlement for this type of structure (up to 1-inch total and ½-inch differential). Stantec - Cottage Grove Intermediate Zone Water Treatment Plant AET Proposal No. P-0043855 R1 May 29, 2025 Page 2 of 6 • Have bituminous pavements consisting of 5 inches of bituminous over 8 inches of Class 5 aggregate base and 12 inches of salvaged aggregate backfill. AVAILABLE BID INFORMATION Project documents provided to assist us in preparing this proposal included the following: • Project Architectural, Structural, and Civil Plans, dated March 28, 2025. • Project Manual, dated March 2025. • Project Addendum 1, dated April 25, 2025. • Project Addendum 2, dated May 2, 2025. • Project Addendum 3, dated May 14, 2025. • Project Addendum 4, dated May 16, 2025. SCOPE OF SERVICES Based on discussions with Dave Sanocki from Stantec, and our review of the available plans and specifications, our anticipated scope of services is outlined below. Excavation Observations and Soil Testing During excavation for the plant structures and parking lots, an Engineer will visit the site on an on-call basis to perform the following services: • Observe the soils in the bottoms of the excavations completed at that time. • Perform shallow hand auger borings in the excavations. • Perform hand cone penetrometer (HCP) probes in the excavations. • Evaluate the suitability of the soils present in the excavations to support the anticipated fill, structural loads and pavements. • Document the elevations at various locations at the bottoms of the excavations. • Document that adequate oversizing of the excavations is provided to support lateral loads from the footings through the fill. During placement of fill in the building excavations, pavement excavations, and utility trench excavations, an Engineering Technician will visit the site on an on-call basis to test the compaction of the fill. The technician will perform the following services: • In-place field density tests to evaluate the compaction of the fill soils using the nuclear density gauge method. • Standard Proctor tests for each different type of fill encountered at the test locations. • Obtain samples of sand fill and/or aggregate base materials for Atterberg limits and sieve analysis tests. Stantec - Cottage Grove Intermediate Zone Water Treatment Plant AET Proposal No. P-0043855 R1 May 29, 2025 Page 3 of 6 We estimate 60 trips will be required to complete the observations. We estimate 100 trips will be required to perform the compaction testing of the fill soils. Bituminous Subgrade Proof Roll Observations and Testing During or after final grading of the pavement subgrade soils, AET personnel will observe proof rolling of the pavement subgrade soils. These observations will be performed by a Staff Engineer on an on-call basis. Our scope of services will include the following: • Observe the reaction/stability of the pavement subgrade soils as they are proof rolled by a loaded, tandem-axle dump truck. • Evaluate the subgrade deflections under the wheel loads, and mark areas of excessive deflection. Areas of excessive deflection will be shown to personnel from the contractor and/or their subcontractors. • Provide recommendations for correction of the unstable subgrade soils. After placement of the Class 5 aggregate base, an experienced Engineering Technician from our firm will test the compaction of these materials using the nuclear density gauge method, or by performing DCP testing. The nuclear density gauge test results will be compared to the Standard Proctor maximum dry density. We estimate 5 trips will be required to complete the proof roll observations of the pavement subgrades and 5 trips will be required for aggregate base compaction testing services. Concrete Testing AET personnel will perform testing of concrete on an on-call basis when requested by the contractor. These services will be performed by an experienced Engineering Technician at the frequencies required by the project specifications. On site visits when we are observing reinforcing steel, we will have the same AET personnel remain at the site to perform testing of the concrete, thus reducing mobilization charges. Our services will include the following: • Document that the correct mix is delivered to the site by checking the delivery slips. • Test the slump of the plastic concrete delivered to the site. • Test the air content of the plastic concrete delivered to the site. • Measure the temperature of the plastic concrete delivered to the site. • Compare the test results to the requirements of the project specifications. Any discrepancies from the project specifications will be brought to the attention of the contractor and/or their subcontractor. Daily field reports of our observations and testing will be available to the contractor and other authorized personnel at the site. During placement of the concrete, an experienced Engineering Technician will also cast test cylinders for compressive strength testing. Project specifications require that one set of cylinders be cast for every 100 cubic yards (or fraction thereof) of each type of concrete placed each day. Stantec - Cottage Grove Intermediate Zone Water Treatment Plant AET Proposal No. P-0043855 R1 May 29, 2025 Page 4 of 6 Each set will consist of five cylinders; one which will be tested after 7 days and three which will be tested after 28 days. The fifth cylinder will be held in reserve for future testing, if required. AET will also pick up the cylinders from the site and return them to our laboratory for moist curing and testing. The results of our compressive strength tests will be presented periodically, as they become available. We were provided a table of concrete structure placement quantities from Stantec which calculated 155 placements and 293 sets of concrete cylinders. We estimate 155 trips will be required to complete the concrete testing services with cylinders for reinforced concrete portions of the new construction. We estimate 155 trips will be required to complete the concrete testing services for testing each load (approximately 982 loads) of the reinforced concrete portions of the new construction. We estimate 25 trips will be required for testing of non-reinforced concrete elements. Bituminous Observations and Testing When placement of the bituminous base and wear layers begins, an experienced Engineering Technician will make site visits on an on-call basis to observe the placement and rolling of the bituminous layers and to perform testing of the bituminous. The technician will perform the following services: • Measure the temperature of the bituminous as it is placed and while it is being rolled. • Measure the thickness of the bituminous layer while it is being rolled. • Help to establish a rolling pattern each day by observing the number of passes the roller makes over the bituminous, and measuring the density of the bituminous during the rolling to evaluate how many passes are needed to reach the maximum density. • Obtain samples of the bituminous for laboratory testing. We assume the paving will be performed in 2 lifts and assume that 10 trips will be performed for the above referenced observation and sampling services. The samples retrieved from the site will be tested in our laboratory for MnDOT Gyratory properties, including: • Gyratory density and Rice specific gravity. • Asphalt extraction and aggregate gradation. REPORTING Reports presenting the results of our observations and testing services will be provided periodically during the various phases of construction. At the completion of construction, we will issue a final report summarizing the results of all observations and testing services, if requested. Stantec - Cottage Grove Intermediate Zone Water Treatment Plant AET Proposal No. P-0043855 R1 May 29, 2025 Page 5 of 6 ESTIMATED FEES Our services will be provided on a unit cost basis according to the unit rates provided in the attached Fee Schedule. Our monthly invoices will be determined by multiplying the number of personnel hours or tests by their respective unit rates. We have also estimated a total cost which we anticipate will be required to complete the previously described observations and testing services. This estimated total cost is based on our experience with similar projects and our conversations with Dave Sanocki from Stantec. Our estimated total cost is $533,387.00. We refer you to the attached Fee Schedule for an itemization of how we arrived at this estimated cost. We reserve the right to review our estimate after reviewing the final project structural plans and project specifications. We caution that this is only an estimated cost. Often, variations in the overall cost of the services occur due to reasons beyond our control, such as construction change orders, weather delays, changes in the contractor’s schedule, unforeseen conditions or retesting of services. These variations will affect the actual invoice totals, either increasing or decreasing our total costs for the project from those estimated in this proposal. If more time or tests are required, additional fees may be needed to complete the project testing services. If less time or tests are needed, a cost savings will be realized. We will not, however, exceed the estimated total cost for the project without first obtaining your authorization. TERMS AND CONDITIONS All AET Services are provided subject to the Terms and Conditions set forth in the enclosed Construction Service Agreement—Terms and Conditions, which, upon acceptance of this proposal, are binding upon you as the Client requesting Services, and your successors, assignees, joint ventures and third-party beneficiaries. Please be advised that additional insured status is granted only upon written acceptance of the proposal. ACCEPTANCE AET requests written acceptance of this proposal in the Proposal Acceptance box below, but the following actions shall constitute your acceptance of this proposal together with the Terms and Conditions: 1) issuing an authorizing purchase order for any of the Services described in this proposal, 2) authorizing AET’s presence on site, or 3) written or electronic notification for AET to proceed with any of the Services described in this proposal. Please indicate your acceptance of this proposal by signing below and returning a copy to us. When you accept this proposal, you represent that you are authorized to accept on behalf of the Client. GENERAL REMARKS AET appreciates the opportunity to provide this service for you and looks forward to working with you on this project. If you have any questions or need additional information, please contact me. Stantec - Cottage Grove Intermediate Zone Water Treatment Plant AET Proposal No. P-0043855 R1 May 29, 2025 Page 6 of 6 Sincerely, American Engineering Testing, Inc. Prepared By: Reviewed By: Jesse A. Mohler Andrew T. Schmid, P.E. Engineer II / Project Manager Principal Engineer Phone: 651.523.1276 Phone: 651.523.1274 Email: jmohler@teamAET.com Email: aschmid@teamAET.com ACCEPTANCE AND AUTHORIZATION: AET Proposal No. P-0043855 R1 SIGNATURE: PRINTED NAME: COMPANY: ADDRESS: PHONE NUMBER AND EMAIL: DATE: INVOICING INFORMATION (Provide Company AP Department Information, if present.) AP CONTACT NAME: BILLING/MAILING ADDRESS: AP PHONE NUMBER AND INVOICE EMAIL: P.O. NO./ PROJECT NO.: Attachments: Fee Schedule Construction Service Agreement – Terms and Conditions Certificate of Insurance W9 PROJECT TESTING SERVICES FEE SCHEDULE COTTAGE GROVE INTERMEDIATE ZONE WTP 8641 - 80TH STREET S. COTTAGE GROVE, MN 55016 AET PROPOSAL No. P-0043855 R1 240 Hours $170.00 $40,800.00 400 Hours $120.00 $48,000.00 Billable Mileage 6400 Miles $1.35 $8,640.00 Nuclear Density Test 300 Tests $44.00 $13,200.00 ASTM D4318 Atterberg Limits, Liquid Limit or Plastic Limit, Individual 10 Tests $139.00 $1,390.00 ASTM D698 Standard Proctor 10 Tests $195.00 $1,950.00 ASTM C136 Sieve Analysis of Aggregate (Coarse and Fine)10 Tests $142.00 $1,420.00 20 Hours $170.00 $3,400.00 20 Hours $120.00 $2,400.00 Billable Mileage 400 Miles $1.35 $540.00 Nuclear Density Test 30 Tests $44.00 $1,320.00 MnDOT Modified- Dynamic Cone Penetrometer (DCP)30 Tests $66.00 $1,980.00 ASTM D1557 Modified Proctor 2 Tests $195.00 $390.00 ASTM C136 Sieve Analysis of Aggregate (Coarse and Fine)2 Tests $142.00 $284.00 879 Hours $120.00 $105,480.00 775 Hours $120.00 $93,000.00 75 Hours $105.00 $7,875.00 Billable Mileage 13400 Miles $1.35 $18,090.00 Sample Pickup 318 Each $105.00 $33,390.00 ASTM C39 Concrete Compressive Strength 4x8 Cylinder 1590 Tests $44.00 $69,960.00 50 Hours $120.00 $6,000.00 Billable Mileage 400 Miles $1.35 $540.00 Nuclear Density Gauge Rental - Daily 10 Day $80.00 $800.00 Gyratory Mix Properties (Suite of Tests)10 Tests $656.00 $6,560.00 320 Hours $200.00 $64,000.00 5 Hours $90.00 $450.00 2 Hours $200.00 $400.00 2 Hours $280.00 $560.00 2 Hours $230.00 $460.00 Billable Mileage 80 Miles $1.35 $108.00 Project Management & Coordination Concrete Observations & Concrete Testing Subgrade/Base Proof Roll Observations & Testing SERVICE DESCRIPTION Excavation Observations & Compaction Testing Bituminous Observations & Testing Page 1 of 1 SERVICE AGREEMENT - TERMS AND CONDITIONS Page 1 of 4 ACS415 (01/25) AMERICAN ENGINEERING TESTING, INC. SECTION 1 - RESPONSIBILITIES 1.1 – This Service Agreement – Terms and Conditions (“terms and conditions”) is applicable to all services (“Services”) provided by American Engineering Testing, Inc. (AET). As used herein “Services” refer to the scope of Services described in the proposal submitted by AET to Client. The proposal, these terms and conditions and any appendices attached hereto shall comprise the agreement (“Agreement”) between AET and Client for Services described in the proposal and are binding upon the Client, its successors, assignees, joint ventures and third-party beneficiaries. AET requests written acceptance of the Agreement, but the following actions shall also constitute Client’s acceptance of the Agre ement: 1) issuing an authorizing purchase order, task order, service order, or any other documentation for any of the Services, 2) authorizing AET’s presence on site, or 3) written or electronic notification for AET to proceed with any of the Services. Issuance of a purchase order, task order or service order by Client which contains separate terms and conditions will not take precedence or modify the terms and conditions contained in this Service Agreement AND THE TERMS AND CONDITIONS OF THIS SERVICE AGREEMENT AND ANY CORRESPONDING PROPOSAL ISSUED BY AET SHALL GOVERN UNLESS AUTHORIZED IN WRITING IN ADVANCE BY AET. 1.2 - Prior to AET performing Services, Client will provide AET with all information that may affect the cost, progress, safety and performance of the Services. This includes, but is not limited to, information on proposed and existing construction, all pertinent sections of contract s between Client and their Client and/or Owner which contain flow-down provisions to AET, if they are included, site safety plans or other documents which may control or affect AET's Services. If new information becomes available during AET's Services, Client will provide such information to AET in a timely manner. Failure of Client to timely notify AET of changes to the project including, but not limited to, location, elevation, loading, or configuration of the structure or improvement will constitute a release of any liability or indemnity obligations of AET for loss or damages related to such changes. Client will provide a representative for timely answers to project-related questions by AET. 1.3 – AET is responsible only for performance of the Services. AET will not be held responsible for work or omissions by Client or any other party working on the project. The Services do not include construction management, general contracting or surveying services. AET will not be responsible for directing or supervising the work of other parties, unless specifically authorized and agreed to in writing. 1.4 - Services performed by AET often include sampling at specific locations. Inherent with such sampling is variation of conditions between sampling locations. Client recognizes this uncertainty and the associated risks, and acknowledges that opinions developed by AET, based on samples so taken, are qualified to that extent. 1.5 - AET is not responsible for interpretations or modifications of AET's recommendations by other persons. 1.6 - Should changed conditions be alleged, Client agrees to notify AET before evidence of alleged change is no longer accessible for evaluation. 1.7 – Pricing in the proposal assumes use of these terms and conditions. AET reserves the right to amend pricing if Client requests modifications to the Agreement or use of Client’s alternate contract format. Any contract amendments made after Client has authorized the Services shall be applicable only to Services performed after the effective date of such amendment. The proposal and these terms and conditions, including terms of payment, shall apply to all Services performed prior to the effective date of such amendment. 1.8 – The AET proposal accompanying these terms and conditions is valid for thirty (30) days after the proposal issuance date to the Client. Any attempt to authorize Services after the expiration date is subject to AET’s right to revise the proposal as necessary. SECTION 2 - SITE ACCESS, RESTORATION AND UNDERGROUND UTILITIES AND STRUCTURES 2.1 - Client will furnish AET safe and legal site access to the site. 2.2 - Client acknowledges that in the normal course of its Services AET may unavoidably alter existing site conditions or affect the environment in the area being studied. AET will take reasonable precautions to minimize alterations to the site or existing materials. Restoration of the site is the responsibility of the Client. 2.3 - With the exception of public utilities which AET will contact state “call before you dig” notification centers (e.g. Gopher State One call in Minnesota), Client will mark or cause to be marked the location of all other underground utilities and structures (Facilities) that service or are located on the site. AET shall be entitled to rely upon the accuracy of all location information supplied by any source. 2.4 - Client shall hold harmless, indemnify and defend AET from all claims, damages, losses, fines, penalties and expenses (includi ng attorney’s fees) arising out of or related to the following: a) Facilities that are not shown or vary from the locations shown o n any plans or drawings, b) Facilities that are not located by or vary from the locations marked by Client, governmental or quasi-governmental locator programs, or private utility locating services, or c) any other Facilities that are not disclosed or vary from locations provided by the Client. The obligation to defend AET shall be independent of the obligation to indemnify and hold harmless AET and shall be with independent counsel acceptable to AET. SECTION 3 - SAFETY 3.1 - Client shall inform AET of any known or suspected hazardous materials or unsafe conditions at the site. If, during the course of AET's Services, such materials or conditions are discovered, AET reserves the right to take measures to protect AET personnel and equipment o r to immediately terminate Services. Client shall be responsible for payment of such additional protection costs. 3.2 - AET shall only be responsible for safety of AET employees; the safety of all others shall be Client’s or other parties’ responsibility. SECTION 4 - SAMPLES 4.1 - Client shall inform AET of any known or suspected hazardous materials prior to submittal to AET. All samples obtained by or submitted to AET remain the property of the Client during and after the Services. Any known or suspected hazardous material samples will be returned to the Client at AET's discretion. 4.2 - Non-hazardous samples will be held for thirty (30) days and then discarded unless, within thirty (30) days of the report date, the Client requests in writing that AET store or ship the samples. Storage and shipping costs shall be borne solely by Client. SECTION 5 - PROJECT RECORDS The original project records prepared by AET will remain the property of AET. AET shall retain these original records for a minimum of three years following submission of the report, during which period the project records can be made available to Client at AET's office at reasonable times. SERVICE AGREEMENT - TERMS AND CONDITIONS Page 2 of 4 ACS415 (01/25) AMERICAN ENGINEERING TESTING, INC. SECTION 6 - STANDARD OF CARE AET will perform its Services consistent with the level of care and skill normally performed by other firms in the profession at the time of th e service and in the same geographic area, under similar budgetary constraints. SECTION 7 - INSURANCE AET maintains insurance with coverage and minimum limits shown below. AET will furnish certificates of insurance to Client upon request. 7.1 – Workers’ Compensation Statutory Limits Employer’s Liability $100,000 each accident $500,000 disease policy limit $100,000 disease each employee Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident Professional/Pollution Liability Insurance $1,000,000 per claim $1,000,000 aggregate 7.2 - Commercial General Liability insurance will include coverage for Products/Completed Operations extending one (1) year after completion of AET’s Services as outlined in our proposal, Property Damage, Personal Injury, and Contractual Liability coverage applicable to AET's indemnity obligations under this Agreement. 7.3 - Automobile Liability insurance shall include coverage for all owned, hired and non-owned automobiles. 7.4 - Professional/Pollution Liability Insurance is written on a claims-made basis and coverage will be maintained for one (1) year after completion of AET’s Services as outlined in our proposal. Renewal policies during this period shall maintain the same retroactive date. 7.5 - To the extent permitted by applicable state law, and upon Client’s signing of the proposal, which includes these Terms and Conditions, and return of the same to AET, or Client provided forms of acceptance as defined in Section 1.1; Client and Owner shall be named an “additional insured” on AET’s Commercial General Liability Policy (Form CG D4 14, which includes blanket coverage for the Additional Insured on a Primary and Non-Contributory basis). Client and Owner shall also be named an "additional insured" on a Primary and Non-contributory basis on AET's Automobile Liability Policy (Form CA T4 74). Any other endorsement, coverage or policy requirement may result in additional charges. 7.6 - AET will maintain insurance coverage required by this Agreement at its sole expense, provided such insurance is reasonably available, with insurance carriers licensed to do business in the state in which the project is located and having a current A.M. Best rating of no less than A minus (A-). Such insurance shall provide for thirty (30) days prior written notice to Client for notice of cancellation or material li mitations for the policy or ten (10) days' notice for non-payment of premium. 7.7 - AET reserves the right to charge Client for AET’s costs for additional coverage requirements unknown on the date of the propo sal, e.g., coverage limits or policy modification including waiver of subrogation, additional insured endorsements and other project specific requirements. SECTION 8 - DELAYS If delays to AET's Services are caused by Client or Owner other parties, strikes, natural causes, pandemic, weather, or other items beyond AET's control, a reasonable time extension for performance of the Services shall be granted, and AET shall receive an equitable fee adjustment. SECTION 9 - PAYMENT, INTEREST AND BREACH 9.1 - Invoices are due net thirty (30) days from the date of receipt of an undisputed invoice. Invoices will be paid without reductions for bond or retention. Client will inform AET of invoice questions or disagreements within fifteen (15) days of invoice date; unless so informed, in voices are deemed correct. 9.2 - Invoices remaining unpaid for sixty (60) days shall constitute a material breach of this Agreement, permitting AET, in its so le discretion and without limiting any other legal or equitable remedies for such breach, to terminate performance of this Agreemen t and be relieved of any associated duties to the Client or other persons. Further, AET may withhold from Client data and reports in AET’s possession. If Client fails to cure such breach, all reports associated with the unpaid invoices shall immediately upon demand be returned to AET and Client may neither use nor rely upon such reports or the Services. 9.3 – AET reserves the right to pursue any unpaid invoice utilizing available remedies at law. AET explicitly reserves its Mechanic Lien or Bond Claim rights for nonpayment of an undisputed invoice. Client is responsible for paying AET expenses and attorney fees related to collection of past due invoices. 9.4 – AET reserves the right to charge a 2.5% fee on any payment made using a credit card or debit card. SECTION 10 - CHANGE ORDERS AET's proposal associated with this project may provide an estimated cost for the work. If the proposal amount is a time and material estimate, or if changes occur affecting the project scope, estimated quantities, project schedule or other unforeseen conditions, AET w ill communicate with Client request a change order. However, nothing in this agreement shall be construed in any way as a waiver of payment by Client to AET for Services authorized under this agreement. Approval of a change order may be in writing or by electronic communication, or any directive for additional Services. SERVICE AGREEMENT - TERMS AND CONDITIONS Page 3 of 4 ACS415 (01/25) AMERICAN ENGINEERING TESTING, INC. SECTION 11 - MEDIATION 11.1 - Except for enforcement of AET’s rights to payment for Services rendered or to assert and/or enforce its lien rights, including without limitation assertion and enforcement of mechanic’s lien rights and foreclosure of the same, Client and AET agree that any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution of legal or equitable proceedings by either party; provided however that if either party fails to respond to a request for mediation within sixty (60) days, the party requesting mediation may without further notice, proceed to arbitration or the institution of legal or equitable proceedings. 11.2 - Mediation shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association. Reque st for mediation shall be in writing and the parties shall share the mediator’s fee and any filing fees equally and each party shall pay their own legal fees. The mediator shall be acceptable to both parties and shall have experience in commercial construction matters. SECTION 12 - LITIGATION REIMBURSEMENT Except for matters relating to non-payment of fees, which is governed by Section 9 hereof, payment of attorney’s fees and costs associated with lawsuits or arbitration of disputes between AET and Client, which are dismissed or are judged substantially in either party's favor, shall be paid by the non-prevailing party. Applicable costs include, but are not limited to, attorney and expert witness fees, court costs, and other direct costs. SECTION 13 - MUTUAL INDEMNIFICATION 13.1 – Subject to the limitations contained in Sections 13 and 16, AET agrees to indemnify Client from and against damages and costs to the extent caused by AET's negligent performance of the Services. 13.2 - Client agrees to indemnify AET from and against damages and costs to the extent caused by the intentional acts or negligence of the Client, Owner, Client's contractors and subcontractors or other third parties. 13.3 - If Client has an indemnity agreement with other persons or entities relating to the project for which AET’s Services are performed, the Client shall include AET as an Additional Insured. 13.4 - AET's indemnification to the Client, including any indemnity required or implied by law, is limited solely to losses or damages caused by its failure to meet the standard of care and only to the extent of its negligence. SECTION 14 - NON-SOLICITATION Each party to this Agreement (a “Party”) agrees that it will not encourage, induce, or actively solicit any employee of the o ther party to leave their employment for any reason, provided that neither Party is precluded from (a) hiring any such employee who has been terminated by a Party or its subsidiaries prior to commencement of employment discussions between a Party and such employee, or (b) soliciting any such employee by means of a general advertisement or through an employment agency that does not specifically pursue the employee, or (c) hiring employees or former employees of the other Party who contact the Party on its own accord. This Non-Solicitation provision shall be effective and enforceable for six (6) months following termination of this Agreement. SECTION 15- MUTUAL WAIVER OF CONSEQUENTIAL DAMAGES Except as specifically set forth herein and to the extent permitted by applicable law, Client and AET waive against each other, and each other’s officers, directors, members, subcontractor, agents, assigns, successors, partners, and employees any and all claims for or entitlement to special, incidental, indirect, punitive, or consequential damages arising out of, resulting from, or in any way related to the Services provided by AET under this Agreement. This mutual waiver of consequential damages includes, but is not limited to, the following: loss of profits; loss of revenue; rental costs/expenses incurred; loss of income; loss of use of property, equipment, materials or services; loss of opportunity; loss of rent; loss of good will; loss of financing; loss of credit; diminution of value; loss of business and reputation; loss of management or employee productivity or the services of such persons; increased financing costs; cost of substitute facilities; cost of substitute goods/property/equipment; cost of substitute services; and/or cost of capital. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement in accordance with the provisions of the Agreement and related documents and shall survive any such termination. SECTION 16 - LIMITATION OF LIABILITY To the fullest extent permitted by applicable law, the total aggregate liability of AET and its officers, directors, partners, employees, subcontractors, agents, and sub-consultants, to Client and/or Client’s employees, officers, directors, members, agents, assigns, successors, or partners, or anyone claiming through Client, for any and all injuries, damages, claims, losses, or expenses (including attorney’s fees and costs) arising out of, resulting from or in any way related to Services provided by AET from any cause or causes, including, but not limited to, its negligence, professional errors and omissions, strict liability, breach of contract, or breach of warranty , shall not exceed the total compensation in excess of costs received by AET for Services or $50,000, whichever is less. The limitation of liability set forth herein does not apply to claims arising solely out of or related to the willful or intentional acts of AET. SECTION 17 - POSTING OF NOTICES ON EMPLOYEE RIGHTS Effective June 21, 2010, prime contracts with a value of $100,000 or more and signed by federal contractors on projects with any agency of the United States government must comply with 29 CFR Part 471, which requires physical posting of a notice to employe es of their rights under Federal labor laws. The required notice may be found at 29 Code of Federal Regulations Part 471, Appendix A to Subpart A. The regulation also has a "flow-down" requirement for subcontractors under the prime agreement for subcontracts with a value of $10,000 or more. AET requires strict compliance of its subcontractors working on federal contracts subject to this regulation. The regulation has specific requirements for location of posting and language(s) for the poster. SECTION 18 - TERMINATION After seven (7) days written notice, either party may elect to terminate this Agreement for justifiable reasons. In this event, the Client shall pay AET for all Services performed, including demobilization and reporting costs to complete the Services. SERVICE AGREEMENT - TERMS AND CONDITIONS Page 4 of 4 ACS415 (01/25) AMERICAN ENGINEERING TESTING, INC. SECTION 19 - SEVERABILITY Any provisions of this Agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions shall continue in force. However, Client and AET will in good faith attempt to replace an invalid or unenforceable provision with one that is v alid and enforceable, and which comes as close as possible to expressing the intent of the original provision. SECTION 20 - GOVERNING LAW This Agreement shall be construed in accordance with the Laws of the State of Minnesota without regard to its conflicts of law provisions. SECTION 21 - ENTIRE AGREEMENT This Agreement, including these terms and conditions and attached proposal and appendices, is the entire agreement between AET and Client. Regardless of method of acceptance of this Agreement by the Client, this Agreement supersedes any written or oral agreements, including purchase/work orders or other Client agreements submitted to AET after the start of our Services. Any modifications to this Agreement must be mutually acceptable to both parties and accepted in writing. No considerations will be given to revisions to AET's terms and conditions or alternate contract format submitted by the Client as a condition for payment of AET's accrued Services. ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 12/1/2024 License # 20443386 (651) 288-5137 (651) 286-0560 25623 AMERICAN CONSULTING SERVICES INC AMERICAN ENGINEERING TESTING INC AMERICAN PETROGRAPHIC SERVICES INC 550 CLEVELAND AVE N ST PAUL, MN 55114-1804 25666 25674 25615 20443 A 2,000,000 P630539K8896PHX25 1/1/2025 1/1/2026 1,000,000 25,000 2,000,000 4,000,000 4,000,000 2,000,000B 8102L6457122543G 1/1/2025 1/1/2026 15,000,000C CUP3K2260092543 1/1/2025 1/1/2026 15,000,000 0 D UB9H9151012543G 1/1/2025 1/1/2026 1,000,000 N 1,000,000 1,000,000 E PROF/POLL LIABILITY ECH254066939 1/1/2025 EACH CLAIM 10,000,000 E RETRO: 070287 ECH254066939 1/1/2025 1/1/2026 AGGREGATE 15,000,000 RENEWALS: contracts@teamAET.com ILLUSTRATION ONLY ILLUSTRATION CERTIFICATE 25-26 AMERCON-12 AROSS HUB International Great Plains, LLC 245 E. Roselawn Avenue Suite 31 Saint Paul, MN 55117-1940 Ann Ross ann.ross@hubinternational.com The Phoenix Insurance Company The Travelers Indemnity Company of America Travelers Property Casualty Company of America Charter Oak Fire Insurance Company Continental Casualty Company X 1/1/2026 X X X X X X X X 1 City Council Action Request 7.O. Meeting Date 6/18/2025 Department Engineering Agenda Category Action Item Title Utility and Engineering Building Change Order #7 Staff Recommendation Approve Change Order #7 for the Utility and Engineering Building which results in a reduction in project costs in the amount $6,981.60. Budget Implication This change order results in a net project cost reduction of $6,981.60. Attachments 1. CGUE_Kraus-Anderson CORs June 2025_Compiled Kraus-Anderson Construction 501 South 8th Street Minneapolis, MN 55404 Phone: (612) 332-7281 Web: www.krausanderson.com June 11, 2025 Ryan Burfeind, PE Public Works Director City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Re: Change Order Requests for June 2025 City of Cottage Grove Utility & Engineering Building 10795 Ideal Avenue South Cottage Grove, Minnesota Dear Mr. Burfeind, We respectfully submit the following change order requests (COR) for approval at the Cottage Grove City Council meeting on June 18, 2025: • COR #38 – ($9,981.60) o PCO 119 – Credit for draintile removed at catch basins where not required per City inspector. • COR #39 – $3,000.00 o PCO 70 – Pre-finished metal added scope at front entry. The following unused allowance(s) are being returned as credits to the City: • Autumn Ridge WS 32F Irrigation & Landscape – ($1,765.00) The COR’s noted above combine to a net credit back to the project of ($6,981.60). The remaining construction contingency (orig. $470,000) pending COR #38 is $468,030.04. The remaining owner’s contingency (orig. $214,000) pending COR #39 is $83,800.11. To have questions answered or schedule a time to meet and discuss the attached COR’s further, please contact Ben Albrecht at 763.401.2465 (ben.albrecht@krausanderson.com). Sincerely, Kraus-Anderson Construction Ben Albrecht Assistant Project Manager Kraus-Anderson Construction cc: Lee Mann, Stantec Dan Kjellberg, Kraus-Anderson Construction Rachel Struckman, Kraus-Anderson Construction Change Order Request Project: Cottage Grove, MN 55016 10875 Ideal Ave S City of Cottage Grove New Utility & Engineering Building 2310312-COR # 38.00 Date:5/22/2025 Cottage Grove, MN 55016 To: Owner From: Kraus-Anderson Construction Company Minneapolis, MN 55404 501 South Eighth Street City Of Cottage Grove 12800 Ravine Parkway South Description: Credit for removal of the drain tile around catch basin locations where required by City and Stantec inspector due to the free draining sands onsite. AmountItem #Description Vendor PCO # 119 - Subdrainage Labor/Material Credit 1 ($9,981.60)Subdrainage Labor/Material Credit.Miller Excavating, Inc. ($9,981.60)Total For Change Order Signed: ____________________________Approved By: Submitted By: Date: __________________ Signed: ____________________________Kraus-Anderson Construction Company Date: __________________ Accepted By: Wold Architects & Engineers Signed: ____________________________Date: __________________ City Of Cottage Grove Change Order Request Project: Cottage Grove, MN 55016 1087 Ideal Avenue S City of Cottage Grove New Utility & Engineering Building 2310312-02 COR # 39.00 Date:6/11/2025 Cottage Grove, MN 55016 To: Owner From: Kraus-Anderson Construction Company Minneapolis, MN 55404 501 South Eighth Street City Of Cottage Grove 12800 Ravine Parkway South Description: Prefinished metal scope added at front entry. AmountItem #Description Vendor PCO # 70 - Jackson: Pre-Finished Sheet Metal 16 GA vs 22 GA (RFI 52) 1 $3,000.00 Pre-finished sheet metal 16 GA vs 22 GA - RFI 52.Jackson & Associates, LLC $3,000.00 Total For Change Order Signed: ____________________________Approved By: Submitted By: Date: __________________ Signed: ____________________________Kraus-Anderson Construction Company Date: __________________ Accepted By: Wold Architects & Engineers Signed: ____________________________Date: __________________ City Of Cottage Grove Jackson & Associates Date :1/28/25 1817 Buerkle Road White Bear Lake, MN 55110 PCO #:Fab./Install Fascia Project Manager: Kevin Borgstrom PR/SI #Detail F5/a5.701 Description Cost Labor Total 5,078.75$ Materials and Equipment Total 744.00$ Tax on Materials and Equipment Only -$ Self Performed Subtotal 5,822.75$ 10% Overhead and Profit 582.28$ Self Performed Total 6,405.03$ Subcontractors -$ 5% Overhead and Profit on Subs -$ Subcontractor Total -$ TOTAL COST OF CHANGE (CREDIT)6,405.03$ Signature: Kevin Borgstrom Labor By Task Qty Unit Unit Cost Total Cost Fabricate and Install Pre-finished Sheet Metal Fascia at detail F5/A5.701 Fabricate Labor 12 90.00$ 1,080.00$ Install Labor 35 114.25$ 3,998.75$ -$ Sub-Total 5,078.75$ Materials and Equipment By Task Qty Unit Unit Cost Total Cost Sheet Metal - 4 sheets Pre-finished 4 116.00$ 464.00$ Caulking, Fasteners, Misc.130.00$ Delivery Charge 150.00$ -$ -$ -$ Sub-Total 744.00$ Sub-Contractor Proposals Total Cost -$ -$ -$ -$ Sub-Total (Attach Sub-Contractor Proposals)-$ City of Cottage Grove - New Utility (10% is the max fee allowed on CO's) Description of Work (Auto Fill from Sub-Total Below) (Auto Fill from Sub-Total Below) PROVIDE DETAIL BREAKDOWN BELOW: COST SUMMARY for VE #1 Alternate - Membrane change from 90mil to 60mil Contractor acknowledges no other Costs assciated with this PCO. Auto Fill from Sub-Total Below <<< Provide Sales/Use Tax Total 1 City Council Action Request 7.P. Meeting Date 6/18/2025 Department Parks and Recreation Agenda Category Action Item Title Park Naming Request - Roger & Myra Peterson Park Staff Recommendation Authorize Resolution 2025-087 naming the future neighborhood park at Robert’s Lake “Roger & Myra Peterson Park.” Budget Implication N/A Attachments 1. Memo-Park Naming Peterson 2. Resolution-RM Peterson Park Naming 3. Roger and Myra Peterson Park Naming Application 4. Park Naming Policy To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Cc: Zac Dockter, Parks and Recreation Director Date:June 10, 2025 Subject:Park Naming Request Introduction/Background A park naming request application was reviewed by the Parks, Recreation and Natural Resources Commission at the February 3, May 12 and June 9, 2025 meetings. The application and the City’s Park Naming Policy are included in this report to aid Council in processing the request. The location of the future park is provided in the image below. After extensive review and in compliance with the park naming policy, the Parks, Recreation and Natural Resources Commission recommended this future park be named Roger & Myra Peterson Park at its June 9, 2025 public meeting. Staff Recommendation Authorize resolution naming the future neighborhood park at Robert’s Lake “Roger & Myra Peterson Park.” CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION NAMING FUTURE MUNICIPAL PARK ROGER & MYRA PETERSON PARK WHEREAS, the City of Cottage Grove will assume ownership of a future neighborhood park located around Robert’s Lake, WHEREAS, the City of Cottage Grove wishes to name this neighborhood park, NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the official name of this park to be Roger & Myra Peterson Park. Passed this 18th day of June, 2025. __________________________ Myron Bailey, Mayor Attest: ___________________________ Tamara Anderson, City Clerk C Applicant Name:__________________________________________________________ Address:________________________________________________________________ Telephone Number: (H)________________________ (W)____________________ Existing Facility Name:____________________________________________________ Proposed Name/Rename: 1._________________________________________________ 2._________________________________________________ 3._________________________________________________ Please list reasons for proposed name(s): ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Jack Lavold 6859 Ideal Ave South 651-459-9981 or 651-402-4448 New Park near Robert's Lake Peterson Park Roger and Myra Peterson Park Roger was a four term Mayor of Cottage Grove from 1972-1987. He lived in Cottage Grove for over 40 years. He was a member of the original Cottage Grove Jaycee's and Lion's Club. He served on the Board for Stone Soup Thrift Shop and was part of the Annual Cottage Grove Strawberry Festival Committee. He helped create the South Washington County Telecommunications Commission and the creation of the local branch of the Youth Service Bureau. Roger was married to Washington County Commissioner Myra Peterson - who served on the Washington County Board for 17 years. She was instrumental at getting the design and funding for the Wakota Bridge. She helped create the Red Rock Corridor, was a supporter of the Youth Service Bureau and often held a local garden tour to raise funds in support of youth and families in need in Cottage Grove and Washington County. Both of them have a deep love for our community and worked together to help create the Cottage Grove, we have today. I feel this new park location would be perfect since it is next to a lake, woods and wildlife. Myra has an amazing garden with a waterfall, feeders, and even though her home is in a residential neighborhood in Cottage Grove, her backyard looks like she is in the country. City of Cottage Grove Policy for Naming and Renaming of Parks, Park Facilities, and Open Space The selection of a proper name for a park, park facility, and/or open space is a thoughtful process which requires careful analysis by many people. This procedure has been adopted by the City of Cottage Grove to provide the proper guidelines for any naming or renaming of said amenities. I. Introduction The following procedure will be used for the naming of parks, park facilities, and open space: II. Procedure 1. Staff, Council, Advisory Body, or Cottage Grove resident recognizes and requests the naming of a park, park facility, or open space. 2. Staff will prepare and submit the request to the Parks, Recreation and Natural Resources Commission for review. 3. The Parks, Recreation and Natural Resources Commission will discuss the merit of the name(s). If there is a list of potential names, they may be added to or eliminated from the list at this time. No formal recommendation will be made at this meeting. 4. At the subsequent Parks, Recreation and Natural Resources Commission meeting, staff will provide any information requested by the Commission. If there is a list of names, the list should be narrowed to three at this meeting. No formal recommendation will be made at this point. 5. At their next meeting, the Parks, Recreation and Natural Resources Commission shall debate the merits of the remaining name(s) and make a final recommendation to the City Council. 6. The recommendation will then be placed on the next regular City Council meeting. If City Council does not approve the recommended name, they will return the issue to the Commission with direction and the process will begin anew. Listed below are the criteria used to determine the naming or renaming of Parks, Park Facilities, and Open Spaces. III. Park, Park Facility, and Open Space Naming Criteria 1. The name of the subdivision associated with the Park. 2. The name of the neighborhood in which the park is located. 3. The street name adjacent to or closely identified with the park. 4. The name of a local interest point, or local focal point near the park. 5. The name of an event or historical occurrence associated with the park or area. 6. The name of a person who dedicates a major part or all of the land for the park. 7. The name of a person of significant stature within the community. He/she must adhere to at least one of the following credentials and complete a waiting period of at least six months from the conclusion of service or time of death: a. At least ten years of local service to the community b. Shown outstanding assistance or support of the local park system c. Major financial donor to the park system d. A historical figure or family VIII. The City Council reserves all rights in the naming or renaming of all parks, park facilities, or open spaces. Final Determinations 1 City Council Action Request 7.Q. Meeting Date 6/18/2025 Department Engineering Agenda Category Action Item Title Glacial Valley Park Improvement Final Payment Staff Recommendation Adopt Resolution 2025-090 approving the final payment in the amount of $113,120.05 to SunRam Construction, Inc. for the Glacial Valley Park Improvements Project. Budget Implication $113.120.05 - Park Trust Fund Attachments 1. Transmittal Letter Final Estimate 2. 2025-6-11 Glacial Valley Final Payment Resolution June 18, 2025 Ryan Burfeind, PE Public Works Director/City Engineer City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: Contractor’s Pay Request No. 15 and Final Glacial Valley Park Project Dear Mr. Burfeind: Attached is the signed copy of the Contractors Pay Request No. 15 and Final for the Glacial Valley Park Project. Also included are the IC 134 forms, Lien Waivers, Warranty Bond, and Consent of Surety as submitted by the Contractor. The Contractor for this project is Sunram Construction, Inc. REVIEW OF PROJECT HISTORY The contractor began this project in June of 2022 and the project was substantially completed in July of 2024. The contractor returned in the fall of 2024 to complete the remaining punch list work and restoration. CONSTRUCTION COST OVERVIEW As indicated on the final request for payment, the original contract amount plus change orders was $2,609,336.44. The final construction cost as shown is $2,648,291.17, which is $38,954.73 more than the revised contract amount. The overall project overrun was due to widening the hockey rink maintenance strip of $35,700.00 and other minor quantity discrepancies. RECOMMENDATION Sunram Construction, Inc., in accordance with the contract plans and specifications has satisfactorily completed the work. Therefore, it is recommended that final payment of $113,120.05 be made and the City of Cottage Grove accept the project. After acceptance, please distribute all requests for payments as appropriate. If you have any questions or require further information, please contact me. Sincerely, Bolton & Menk, Inc. Tanner Johnson Construction Manager CITY OF COTTAGE GROVE CITY COUNCIL RESOLUTION NO. 2025-090 RESOLUTION APPROVING THE FINAL PAYMENT IN THE AMOUNT OF $113,120.05 TO SUNRAM CONSTRUCTION, INC. FOR THE GLACIAL VALLEY PARK IMPROVEMENTS PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $2,562,073.00 and the revised total contract amount was $2,609,336.44. The final construction cost was $2,648,291.17, which is $38,954.73 more than the revised contract amount due to widening of the hockey rink maintenance strip along with other minor quantity discrepancies; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $113,120.05 is paid to Sunram Construction, Inc. for the final payment for the Glacial Valley Park Improvements Project. Passed this 18th day of June, 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 City Council Action Request 7.R. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title Planning Commission Appointment (Stechmann) Staff Recommendation Appoint John Stechmann to fill an unexpired term on the Planning Commission ending on February 28, 2027. Budget Implication N/A Attachments 1. Planning Commission Appointment Memo (Stechmann) To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Justin Olsen, Council Liaison Date:June 13, 2025 Subject:Planning Commission Appointment Commissioner Emily Stephens resigned in May 2025, leaving a vacancy on the Planning Commission. Stephen’s term expires in February 2027. I interviewed John Stechmann for the vacant seat on June 12, 2025, and recommend his appointment to serve his first term on the Planning Commission. His qualifications include legal work within municipalities to help reach well informed decisions on the Planning Commission and a dedication to volunteering time to help the community flourish. Recommendation Appoint John Stechmann to fill an unexpired term on the Planning Commission ending on February 28, 2027. 1 City Council Action Request 7.S. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title Water Tower Antenna Lease Agreement – T-Mobile 81st Street Water Tower Site Staff Recommendation Approve the Antenna Site Lease Agreement with T-Mobile at the 81st Street Water Tower. Budget Implication N/A Attachments 1. A1Q0770D-New Lease-81st Street South-Memo to Council 06.18.2025 2. Antenna Lease Agreement 81st St. - signed by T-Mobile To:Honorable Mayor Bailey and Members of the City Council From:Kori Land, City Attorney Date:June 18, 2025 Subject:Water Tower Antenna Lease Agreement – T-Mobile 81st Street Water Tower Site BACKGROUND The City and T-Mobile entered into a 20-year Water Tower Lease Agreement dated May 4, 2004, which expired on December 31, 2024, while we were negotiating a new lease. T-Mobile continued to pay rent for the first quarter of 2025. Using our model Lease Agreement form which has updated terms, conditions and rental rates, we present a new Lease Agreement for your consideration. Terms and Conditions: •Term: 5-year Initial Lease Term with 4 optional renewals, for a total of 25 years. The Initial Term is retroactive to 1/1/25 and with all extensions, it will expire on 12/31/49. •Rent for the antenna on the tower is $48,200 annually and increases by 4% each year. •T-Mobile also leases ground space for a Generator in the amount of $6,240 annually, which also increases by 4% each year. •T-Mobile must submit a renewable $10,000 escrow for future consultant costs related to modifications to the leased space or terms of the lease. T-Mobile has already deposited $5,000 towards satisfying the escrow payment and will pay the balance upon approval of the lease. •If T-Mobile terminates other than “for cause” there is a mandatory 150% of annual rent penalty payment that is due as liquidated damages •The City can terminate with 180 days’ notice if we decommission the water tower; otherwise, termination must occur at the end of a naturally expiring 5- year term. ACTION REQUESTED Approve the Antenna Site Lease Agreement with T-Mobile at the 81st Street Water Tower ATTACHMENT Antenna Site Lease Agreement 1 City Council Action Request 8.A. Meeting Date 6/18/2025 Department Finance Agenda Category Action Item Title Approve Disbursements Staff Recommendation Approve disbursements from 05-30-2025 through 06-12-2025 in the amount of $1,597,795.82. Budget Implication N/A Attachments 1. Expense Approval Report 6-18-2025 Council Meeting 2. Payroll Check Register 06-18-25 Council Meeting 1 City Council Action Request 9.A. Meeting Date 6/18/2025 Department Community Development Agenda Category Action Item Title Mississippi Landing 1st Addition Easement Vacation Staff Recommendation 1) Hold the public hearing. 2) Adopt Resolution 2025-088 vacating, rescinding, terminating and releasing certain easements over Outlot I in Mississippi Landing 1st Addition. Budget Implication N/A Attachments 1. Mississippi Landing Easement Vacation CC Memo 2. Mississippi Landing Easement Vacation Resolution TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Emily Schmitz, Community Development Director DATE: June 11, 2025 RE: Mississippi Landing 1st Addition Easement Vacation Discussion The Mississippi Landing 1st Addition plat was reviewed and approved by the City Council on May 1, 2024. As with all phased developments, outlots are created as part of the plat for future devel - opment phases. Outlot I (highlighted below) was platted as part of the Mississippi Landing 1st Addition plat for future development phases. Outlot I Platted in 1st Addition City standard requires a drainage and utility easement over future developable outlots to ensure city access to utility stubs and stormwater infrastructure if needed. A drainage and utility easement was platted over Outlot I; therefore, prior to the recording of the Mississippi Landing 2nd Addition plat creating developable lots within Outlot I, the drainage and utility easement must be vacated. Honorable Mayor, City Council, and Jennifer Levitt Mississippi Landing First Addition Easement Vacation June 11, 2025 Page 2 of 2 Mississippi Landing 2nd Addition Lots Proposed within Outlot I The Mississippi Landing 2nd Addition final plat was reviewed and approved by the City Council at their April 2, 2025, meeting. The plat will be recorded at such time the drainage and utility ease- ment over Outlot I has been vacated. Recommendation 1. Hold the public hearing. 2. Adopt Resolution 2025-088 vacating, rescinding, terminating and releasing certain easements over Outlot I in Mississippi Landing 1st Addition. CITY OF COTTAGE GROVE, MINNESOTA A RESOLUTION VACATING, RESCINDING, TERMINATING AND RELEASING A DRAINAGE AND UTILITY EASEMENT, PERTAINING TO REAL PROPERTY IN THE CITY OF COTTAGE GROVE, MINNESOTA WHEREAS, there is a Drainage and Utility Easement over Outlot I Mississippi Landing 1st Addition on certain real property which was recorded in the Plat of Mississippi Landing 1st Addition in the office of the Washington County Recorder (“Drainage and Utility Easement”); and WHEREAS, the City desires to vacate, rescind, terminate and release the Drainage and Utility Easement over Outlot I, Mississippi Landing 1st Addition that is recorded in the Plat. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove that the Drainage and Utility Easement over Outlot I, Mississippi Landing 1st Addition is hereby vacated, rescinded, terminated and released and is no longer in force or effect. Adopted this 18th day of June 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 City Council Action Request 10.A. Meeting Date 6/18/2025 Department Public Works Agenda Category Action Item Title Intermediate Zone Water Treatment Plant - Bid Award Staff Recommendation Adopt resolution 2025-084 awarding the Intermediate Zone Water Treatment Plant Project for the Base Bid and Alternate 1 to Rice Lake Construction Group, in the total amount of $90,135,600.00 Budget Implication $89,236,700 - 3M Settlement, $67,300 - Park Improvement Fund, $831,600 - Water Utility Fund Attachments 1. Memo 2. Resolution 3. Client Bid Results Ltr 4. Bid Tabs To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Ryan Burfeind, P.E., Public Works Director Date: June 12, 2025 Re: Intermediate Zone Water Treatment Plant Project – Bid Award Background On January 10, 2022, the City entered into a grant agreement with the Minnesota Pollution Control Agency (MPCA) for the Intermediate Zone Water Treatment Plant (IZWTP) Project. This agreement secured funding through the 3M Settlement Agreement to plan and design the water treatment plant that will serve the City’s intermediate and high-pressure zones by removing PFAS from the water supply. This plant will treat the water from Well s 3, 4, 5, 6, 7, 8, 9, 11, and 12. The Intermediate Zone Water Treatment Plant will be located on the property behind the City’s Central Fire Station on 80th Street in Pine Tree Pond Park. The treatment capacity of the plant will be 14.5 MGD (million gallons per day) which is planned to provide adequate capacity for the intermediate and high-pressure zone until at least 2040. Ion Exchange Resin filter vessels will remove PFAS, which are preceded by gravity iron/manganese green sand media filters. The major components of the treatment plant include the filter vessels, pre -treatment filters, chemical rooms, pump room, pipe gallery, back wash tanks, lamella plate settlers, sludge tank, clear wells, electrical room, office space and emergency generator. The site work for the project will include the addition of a trail from Innsdale Avenue South traversing easterly, then northerly along the west side of the plant and the Fire Station parking lot, connecting to the trail along 80th Street. This improvement will be tracked separately since the trail is not eligible for 3M Settlement Funds. The project also includes well modifications necessary for the treatment plant/water system operation, however, there are various well related upgrades that are not Settlement Fund eligible and these costs will also be tracked separately. The City’s construction grant submittal for this project has been approved by the 3M Settlement Co-Trustees. The agreement is being processed for final signatures. Honorable Mayor, City Council, and Jennifer Levitt Intermediate Zone Water Treatment Plant Project – Bid Award June 12, 2025 Page 2 Discussion Bids were opened Thursday, May 22, 2025. Three bids were received and the attached letter from Stantec summarizes the bid results. The lowest bid submitted was from Rice Lake Construction Group, in the total amount of $90,135,600, which includes the base bid and Alternate 1. The original engineer’s estimate for the 3M Settlement eligible items was $111,871,000. The apparent low base bid was $88,866,800 and Alternate 1, Remote Site Upgrades (described below) came in at $1,268,800. Alternate No. 1 is for VFD (Variable Frequency Drive) and control panel upgrades to Wells 4, 5, and 6, a VFD upgrade for Well 7, a new control panel for Well 9 and flow meters for Wells 4, 5, and 6 and the Low Zone Booster station. The VFD upgrade for Well 7, the new control panel for Well 9 and the flow meters for Wells 4, 5, and 6 and the Low Zone Booster station are not 3M Settlement eligible. Alternate 1 is required work, and it is recommended to be awarded. There was an Alternate 2 that was originally included which was removed during the bidding process. Other ineligible costs include the trail from Innsdale Avenue South traversing easterly, then northerly along the west side of the plant and the Fire Station parking lot, connecting to the trail along 80th Street, two additional parking stalls at the Fire Station, replacement of the existing southerly driveway that provides access to the City ground storage tanks, and replacement of CIP (cast iron pipe) watermain along the west side of the plant and in the area of the ground reservoirs. As part of the construction grant, the State is reimbursing the City for the value of the park land utilized for the treatment plant in the amount of $678,000. These funds will go into the Park Improvement Fund and ultimately cover the costs of the trail, the parking stalls and other future enhancements. The cost/funding breakdown based on the bid is as follows: Item Amount Funding Source Water Treatment Plant $89,236,700 3M Settlement Trail, Parking Spaces $67,300 Park Improvement Fund Southerly Driveway $50,200 Water Utility Fund Remote Site Upgrades $304,500 Water Utility Fund Water Main Replacement $476,900 Water Utility Fund Total $90,135,600 Recommendation It is recommended that the City Council adopt resolution 2025-084 awarding the Intermediate Zone Water Treatment Plant Project for the Base Bid and Alternate 1 to Rice Lake Construction Group, in the total amount of $90,135,600.00. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2025-084 RESOLUTION AWARDING THE BID FOR THE INTERMEDIATE ZONE WATER TREATMENT PLANT AND ALTERNATE 1 TO RICE LAKE CONSTRUCTION GROUP IN THE AMOUNT OF $90,135,600 WHEREAS, plans and specifications were completed according to City Standards and Specifications; and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, three firms submitted bids; and WHEREAS, it appears that Rice Lake Construction Group is the lowest responsible bidder; and WHEREAS, it is the recommendation of the Public Works Director that the Base Bid and Alternate 1 be awarded to Rice Lake Construction Group, in the amount of $90,135,600. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the Base Bid for the Low Zone Water Treatment Plant Project and Alternate 1 are awarded to Rice Lake Construction Group in the amount of $90,135,600. Passed this 18th day of June 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 May 22, 2025 Honorable Mayor and City Council City of Cottage Grove 12800 Ravine Pkwy S Cottage Grove, MN 55016 Re: Intermediate Zone Water Treatment Plant Stantec Project No. 193805302 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on May 22, 2025. Transmitted herewith is a copy of the Bid Tabulation for your information and file. A copy will also be distributed to the Bidders once the Project has been awarded. There were a total of 3 Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Alternate #1 Low The low Bidder on the Project was Rice Lake Construction Group with a Total Base Bid Amount of $88,866,800.00 which compares to the Engineer’s Opinion of Probable Construction Cost of $110,000,000.00. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Rice Lake Construction Group should be awarded the Project on the Total Base Bid in the Amount of $88,866,800.00 The bids also include an Alternate #1 for Remote Site Upgrades in the amount of $1,268,800.00 for the Council’s consideration. If the Council wishes to award Alternate #1, along with the Base Bid, the total adjusted bid amount is $90,135,600.00. Should you have any questions, please feel free to contact me at (612) 712-2025. Sincerely, STANTEC CONSULTING SERVICES INC. Ryan Capelle, P.E. Enclosure Project Name: City Project No.:Stantec Project No.: Bid Opening:Owner: Ryan Capelle, P.E. License No. 43142 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total PART 1 - CIVIL PART 1A - GENERAL 1 MOBILIZATION LS 1 $3,200,000.00 $3,200,000.00 $345,000.00 $345,000.00 $5,000,000.00 $5,000,000.00 2 TRAFFIC CONTROL LS 1 $17,000.00 $17,000.00 $1,180.00 $1,180.00 $10,650.00 $10,650.00 3 STREET SWEEPER WITH OPERATOR HR 100 $240.00 $24,000.00 $232.00 $23,200.00 $220.95 $22,095.00 4 TEMPORARY HYDRAULIC MATRIX AC 8.6 $3,800.00 $32,680.00 $5,000.00 $43,000.00 $3,484.80 $29,969.28 5 SILT FENCE (MACHINE SLICED) LF 9400 $5.00 $47,000.00 $6.00 $56,400.00 $3.40 $31,960.00 6 SEDIMENT CONTROL LOGS (TYPE COMPOST) LF 500 $5.00 $2,500.00 $6.00 $3,000.00 $3.97 $1,985.00 7 TEMPORARY CONSTRUCTION ENTRANCE CY 120 $52.00 $6,240.00 $85.00 $10,200.00 $730.00 $87,600.00 8 SECURITY FENCE LF 2000 $14.00 $28,000.00 $15.00 $30,000.00 $9.00 $18,000.00 9 TEMPORARY ACCESS ROAD 3" WEARING COURSE MIXTURE & 8" AGGREGATE BASE, CLASS 5SY 500 $122.00 $61,000.00 $45.00 $22,500.00 $25.00 $12,500.00 10 SALVAGED TOPSOIL BORROW (LV) CY 7000 $20.00 $140,000.00 $11.00 $77,000.00 $7.25 $50,750.00 11 CLEARING AND GRUBBING EA 80 $110.00 $8,800.00 $840.00 $67,200.00 $240.00 $19,200.00 12 CLEARING AND GRUBBING AC 1.4 $6,800.00 $9,520.00 $19,000.00 $26,600.00 $30,000.00 $42,000.00 TOTAL PART 1A - GENERAL $3,576,740.00 $705,280.00 $5,326,709.28 PART 1B - SANITARY SEWER 13 IMPROVED PIPE FOUNDATION LF 1000.00 $2.00 $2,000.00 $1.00 $1,000.00 $30.00 $30,000.00 14 TELEVISE SANITARY SEWER LF 1000 $8.00 $8,000.00 $7.00 $7,000.00 $11.00 $11,000.00 15 4" PVC SANITARY SEWER PIPE, SCH 40 LF 80 $125.00 $10,000.00 $113.00 $9,040.00 $23.00 $1,840.00 16 6" PVC SANITARY SEWER PIPE, SCH 40 LF 80 $95.00 $7,600.00 $141.00 $11,280.00 $26.00 $2,080.00 17 12" PVC SANITARY SEWER PIPE, SCH 40 LF 80 $155.00 $12,400.00 $170.00 $13,600.00 $200.00 $16,000.00 18 12" PVC SANITARY SEWER PIPE, SDR 26 LF 760 $425.00 $323,000.00 $508.00 $386,080.00 $180.00 $136,800.00 19 CONSTRUCT 4' DIA SANITARY MH, INCL. R-1642-B CSTG AND HDPE ADJ. RINGS OVER EXISTING PIPELF 15 $565.00 $8,475.00 $2,285.00 $34,275.00 $1,400.00 $21,000.00 20 4' DIA SANITARY MH, INCL. R-1642-B CSTG AND HDPE ADJ. RINGSLF 85 $565.00 $48,025.00 $1,376.00 $116,960.00 $380.00 $32,300.00 21 4" PVC PLUG EA 1 $340.00 $340.00 $113.00 $113.00 $995.00 $995.00 22 6" PVC PLUG EA 1 $400.00 $400.00 $141.00 $141.00 $1,020.00 $1,020.00 23 12" PVC PLUG EA 1 $500.00 $500.00 $565.00 $565.00 $1,475.00 $1,475.00 TOTAL PART 1B - SANITARY SEWER $420,740.00 $580,054.00 $254,510.00 PART 1C - WATERMAIN 24 REMOVE WATERMAIN LF 3150 $30.00 $94,500.00 $12.00 $37,800.00 $15.00 $47,250.00 25 ABANDON 12" CIP WATERMAIN LF 200 $50.00 $10,000.00 $34.00 $6,800.00 $20.00 $4,000.00 26 REMOVE WATERMAIN VALVES EA 6 $950.00 $5,700.00 $565.00 $3,390.00 $1,020.00 $6,120.00 27 6 INCH CONCRETE HYDRANT ACCESS PAD SF 130 $55.00 $7,150.00 $3.50 $455.00 $30.00 $3,900.00 28 IMPROVED PIPE FOUNDATION LF 6020 $2.00 $12,040.00 $1.00 $6,020.00 $30.00 $180,600.00 29 6" DIP WATERMAIN, CL. 52, INCL. POLY WRAP LF 60 $100.00 $6,000.00 $113.00 $6,780.00 $74.85 $4,491.00 I hereby certify that this is an exact reproduction of bids received. Intermediate Zone Water Treatment Plant Cottage Grove, MinnesotaThursday, May 22, 2025 at 2:00 PM CDT 193805302 Bidder No. 1 Rice Lake Construction Grp Magney Construction, Inc. Bidder No. 2 Market & Johnson Bidder No. 3 193805302-Bid Tabs.xlsm BT-1 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Bidder No. 1 Rice Lake Construction Grp Magney Construction, Inc. Bidder No. 2 Market & Johnson Bidder No. 3 30 12" DIP WATERMAIN, CL. 52, INCL. POLY WRAP LF 460 $150.00 $69,000.00 $153.00 $70,380.00 $115.00 $52,900.00 31 16" DIP WATERMAIN, CL. 52, INCL. POLY WRAP LF 1800 $200.00 $360,000.00 $197.00 $354,600.00 $155.00 $279,000.00 32 20" DIP WATERMAIN, CL. 52, INCL. POLY WRAP LF 1200 $255.00 $306,000.00 $255.00 $306,000.00 $200.00 $240,000.00 33 24" DIP WATERMAIN, CL. 52, INCL. POLY WRAP LF 2500 $265.00 $662,500.00 $288.00 $720,000.00 $250.00 $625,000.00 34 6" GATE VALVE & BOX EA 6 $2,800.00 $16,800.00 $3,388.00 $20,328.00 $3,475.00 $20,850.00 35 12" BUTTERFLY VALVE & BOX EA 2 $5,600.00 $11,200.00 $5,648.00 $11,296.00 $6,400.00 $12,800.00 36 16" BUTTERFLY VALVE & BOX EA 13 $9,600.00 $124,800.00 $9,602.00 $124,826.00 $9,850.00 $128,050.00 37 20" BUTTERFLY VALVE & BOX EA 1 $14,000.00 $14,000.00 $17,508.00 $17,508.00 $15,025.00 $15,025.00 38 24" BUTTERFLY VALVE & BOX EA 11 $18,000.00 $198,000.00 $18,638.00 $205,018.00 $19,900.00 $218,900.00 39 HYDRANT EA 5 $10,000.00 $50,000.00 $7,342.00 $36,710.00 $7,600.00 $38,000.00 40 HYDRANT (RAW WATER) EA 1 $10,000.00 $10,000.00 $7,342.00 $7,342.00 $7,600.00 $7,600.00 41 DUCTILE IRON FITTINGS LBS 20500 $20.00 $410,000.00 $12.00 $246,000.00 $13.75 $281,875.00 42 INSULATION (4" THICK) SY 100 $65.00 $6,500.00 $34.00 $3,400.00 $58.00 $5,800.00 43 CONNECT TO EXISTING 16" WATERMAIN EA 3 $4,100.00 $12,300.00 $5,647.00 $16,941.00 $6,000.00 $18,000.00 44 CONNECT TO EXISTING 18" WATERMAIN EA 1 $5,400.00 $5,400.00 $8,471.00 $8,471.00 $6,000.00 $6,000.00 45 CONNECT TO EXISTING 20" WATERMAIN EA 1 $5,400.00 $5,400.00 $9,601.00 $9,601.00 $6,000.00 $6,000.00 46 CONNECT TO EXISTING 24" WATERMAIN EA 6 $6,200.00 $37,200.00 $13,555.00 $81,330.00 $6,000.00 $36,000.00 TOTAL PART 1C - WATER MAIN $2,434,490.00 $2,300,996.00 $2,238,161.00 PART 1D - STORM SEWER 47 STORM DRAIN INLET PROTECTION (IN STREET) EA 15 $290.00 $4,350.00 $415.00 $6,225.00 $270.00 $4,050.00 48 STORM DRAIN INLET PROTECTION (OFF STREET) EA 3 $290.00 $870.00 $416.00 $1,248.00 $270.00 $810.00 49 IMPROVED PIPE FOUNDATION LF 3015 $2.00 $6,030.00 $1.00 $3,015.00 $30.00 $90,450.00 50 20" DIP STORM SEWER, CL. 52, INCL. POLY WRAP LF 130 $240.00 $31,200.00 $283.00 $36,790.00 $200.00 $26,000.00 51 24" DIP STORM SEWER, CL. 52, INCL. POLY WRAP LF 770 $275.00 $211,750.00 $310.00 $238,700.00 $250.00 $192,500.00 52 30" DIP STORM SEWER, CL. 52, INCL. POLY WRAP LF 255 $400.00 $102,000.00 $405.00 $103,275.00 $400.00 $102,000.00 53 DUCTILE IRON FITTINGS LBS 10300 $18.00 $185,400.00 $17.00 $175,100.00 $17.60 $181,280.00 54 15" PVC STORM SEWER PIPE, SCH 40 LF 155 $75.00 $11,625.00 $96.00 $14,880.00 $67.00 $10,385.00 55 18" PVC STORM SEWER PIPE, SCH 40 LF 100 $100.00 $10,000.00 $108.00 $10,800.00 $68.00 $6,800.00 56 21" PVC STORM SEWER PIPE, SCH 40 LF 280 $105.00 $29,400.00 $119.00 $33,320.00 $98.00 $27,440.00 57 15" PVC STORM SEWER PIPE, PP LF 570 $60.00 $34,200.00 $85.00 $48,450.00 $28.00 $15,960.00 58 18" PVC STORM SEWER PIPE, PP LF 90 $64.00 $5,760.00 $91.00 $8,190.00 $35.00 $3,150.00 59 15" PVC STORM SEWER PIPE, SDR 35 LF 130 $82.00 $10,660.00 $108.00 $14,040.00 $60.85 $7,910.50 60 18" PVC STORM SEWER PIPE, SDR 35 LF 340 $86.00 $29,240.00 $110.00 $37,400.00 $71.10 $24,174.00 61 15" RCP STORM SEWER, CLASS 5 LF 130 $100.00 $13,000.00 $96.00 $12,480.00 $59.15 $7,689.50 62 24" RCP STORM SEWER, CLASS 3 LF 65 $150.00 $9,750.00 $118.00 $7,670.00 $86.48 $5,621.20 63 15" RCP FLARED END SECTION, INCL. TRASH GUARD EA 2 $2,250.00 $4,500.00 $4,520.00 $9,040.00 $2,970.00 $5,940.00 64 24" RCP FLARED END SECTION, INCL. TRASH GUARD EA 1 $2,650.00 $2,650.00 $5,647.00 $5,647.00 $3,380.00 $3,380.00 65 CLASS III RANDOM RIP RAP CY 130 $220.00 $28,600.00 $108.00 $14,040.00 $115.00 $14,950.00 66 48" CBMH W/R-3067-V(B) AND HDPE RINGS LF 12 $1,650.00 $19,800.00 $1,524.00 $18,288.00 $884.00 $10,608.00 67 48" CBMH W/R-4342 AND HDPE RINGS LF 42 $750.00 $31,500.00 $1,808.00 $75,936.00 $842.00 $35,364.00 68 48" STMH W/ R-1642-B AND HDPE RINGS LF 26 $750.00 $19,500.00 $1,615.00 $41,990.00 $640.00 $16,640.00 69 60" CBMH W/R-3067-V(B) AND HDPE RINGS LF 10 $800.00 $8,000.00 $1,581.00 $15,810.00 $977.00 $9,770.00 70 60" STMH W/ R-1642-B AND HDPE RINGS LF 7 $1,000.00 $7,000.00 $1,778.00 $12,446.00 $1,225.00 $8,575.00 71 72" CBMH W/ SUMP, W/R-3067-V(B) AND HDPE RINGS LF 14 $1,160.00 $16,240.00 $1,807.00 $25,298.00 $902.00 $12,628.00 72 POND OUTLET CONTROL STRUCTURE LF 17 $1,780.00 $30,260.00 $2,281.00 $38,777.00 $538.00 $9,146.00 193805302-Bid Tabs.xlsm BT-2 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Bidder No. 1 Rice Lake Construction Grp Magney Construction, Inc. Bidder No. 2 Market & Johnson Bidder No. 3 73 6" PERFORATED PVC DRAIN TILE, SDR 26 LF 60 $75.00 $4,500.00 $26.00 $1,560.00 $62.00 $3,720.00 74 DRAIN TILE CLEAN OUT, SDR 26 EA 1 $850.00 $850.00 $380.00 $380.00 $782.00 $782.00 75 DRAIN TILE CLEAN OUT PROTECTIVE COVER EA 1 $850.00 $850.00 $169.00 $169.00 $573.00 $573.00 76 OUTLET STRUCTURE FOR TANK OVERFLOW DISCHARGE EA 1 $94,000.00 $94,000.00 $52,000.00 $52,000.00 $56,020.00 $56,020.00 77 OUTLET STRUCTURE FOR TANK OVERFLOW DISCHARGE EA 1 $102,700.00 $102,700.00 $63,865.00 $63,865.00 $68,415.00 $68,415.00 78 TELEVISE STORM SEWER LF 3015 $8.00 $24,120.00 $7.00 $21,105.00 $8.65 $26,079.75 79 CONNECT TO EXISTING STORM SEWER PIPE EA 1 $2,000.00 $2,000.00 $8,471.00 $8,471.00 $3,800.00 $3,800.00 80 CLAY LINER CY 1200 $50.00 $60,000.00 $61.00 $73,200.00 $41.00 $49,200.00 81 PLANTING MEDIUM CY 200 $80.00 $16,000.00 $73.00 $14,600.00 $65.00 $13,000.00 TOTAL PART 1D - STORM SEWER $1,168,305.00 $1,244,205.00 $1,054,810.95 PART 1E - STREETS 82 REMOVE BITUMINOUS PAVEMENT SY 2650 $8.00 $21,200.00 $5.00 $13,250.00 $5.00 $13,250.00 83 SAWING BITUMINOUS PAVEMENT LF 800 $7.00 $5,600.00 $2.00 $1,600.00 $5.00 $4,000.00 84 REMOVE CONCRETE CURB LF 1800 $3.00 $5,400.00 $6.00 $10,800.00 $4.80 $8,640.00 85 PATCH BITUMINOUS PAVEMENT SY 100 $85.00 $8,500.00 $76.00 $7,600.00 $70.00 $7,000.00 86 COMMON EXCAVATION (EV) CY 44600 $14.00 $624,400.00 $3.00 $133,800.00 $4.00 $178,400.00 87 COMMON EMBANKMENT (CV) CY 36300 $2.00 $72,600.00 $3.00 $108,900.00 $2.00 $72,600.00 88 SUBGRADE EXCAVATION CY 3630 $20.00 $72,600.00 $5.00 $18,150.00 $10.00 $36,300.00 89 12" SALVAGED AGGREGATE BACKFILL (MODIFIED) TN 6650 $11.00 $73,150.00 $11.00 $73,150.00 $18.50 $123,025.00 90 8" AGGREGATE BASE, CLASS 5, 100% CRUSHED LIMESTONE TN 4450 $30.00 $133,500.00 $22.00 $97,900.00 $18.50 $82,325.00 91 1.5" TYPE SP 9.5 VIRGIN WEARING COURSE MIXTURE (3,C)TN 120 $165.00 $19,800.00 $161.00 $19,320.00 $115.00 $13,800.00 92 2" TYPE SP 9.5 NON WEARING COURSE MIXTURE (3,C) TN 160 $120.00 $19,200.00 $148.00 $23,680.00 $115.00 $18,400.00 93 2" TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B) TN 960 $140.00 $134,400.00 $106.00 $101,760.00 $115.00 $110,400.00 94 3" TYPE SP 12.5 VIRGIN WEARING COURSE MIXTURE (4,F)TN 1450 $120.00 $174,000.00 $141.00 $204,450.00 $115.00 $166,750.00 95 BITUMINOUS MATERIAL FOR TACK COAT GL 440 $2.00 $880.00 $6.00 $2,640.00 $1.00 $440.00 96 B618 CONCRETE CURB AND GUTTER LF 3550 $35.00 $124,250.00 $35.00 $124,250.00 $28.53 $101,281.50 97 SAWING BITUMINOUS PAVEMENT - TRAIL LF 80 $8.00 $640.00 $2.00 $160.00 $5.00 $400.00 98 REMOVE BITUMINOUS TRAIL PAVEMENT SY 450 $4.00 $1,800.00 $6.00 $2,700.00 $5.00 $2,250.00 99 AGGREGATE BASE, VIRGIN CLASS 5 - TRAIL TN 550 $42.00 $23,100.00 $22.00 $12,100.00 $18.50 $10,175.00 100 3" TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) TN 250 $130.00 $32,500.00 $172.00 $43,000.00 $115.00 $28,750.00 101 AGGREGATE BASE, VIRGIN CLASS 5 - APRON TN 160 $40.00 $6,400.00 $23.00 $3,680.00 $18.50 $2,960.00 102 4" CONCRETE APRON SF 5700 $16.00 $91,200.00 $14.00 $79,800.00 $9.62 $54,834.00 103 AGGREGATE BASE, VIRGIN CLASS 5 - SIDEWALK TN 200 $30.00 $6,000.00 $46.00 $9,200.00 $18.50 $3,700.00 104 6" CONCRETE WALK SF 2650 $14.00 $37,100.00 $12.00 $31,800.00 $11.82 $31,323.00 105 TRUNCATED DOME PANEL SF 40 $75.00 $3,000.00 $75.00 $3,000.00 $52.89 $2,115.60 106 4" SOLID LINE PAVEMENT MARKING LF 600 $3.00 $1,800.00 $2.00 $1,200.00 $1.50 $900.00 107 HANDICAPPED MESSAGE EA 1 $115.00 $115.00 $200.00 $200.00 $133.00 $133.00 108 SIGN PANELS TYPE C SF 80 $100.00 $8,000.00 $20.00 $1,600.00 $11.88 $950.40 109 SALVAGE & REINSTALL CHAIN LINK FENCE LF 550 $26.00 $14,300.00 $25.00 $13,750.00 $12.00 $6,600.00 TOTAL PART 1E - STREETS $1,715,435.00 $1,143,440.00 $1,081,702.50 PART 1F - LANDSCAPING 110 SEEDING AC 5 $8,850.00 $44,250.00 $8,200.00 $41,000.00 $7,840.80 $39,204.00 111 SEED LB 300 $4.00 $1,200.00 $4.00 $1,200.00 $3.50 $1,050.00 112 HYDRAULIC MATRIX AC 1.35 $3,500.00 $4,725.00 $3,700.00 $4,995.00 $3,484.80 $4,704.48 193805302-Bid Tabs.xlsm BT-3 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Bidder No. 1 Rice Lake Construction Grp Magney Construction, Inc. Bidder No. 2 Market & Johnson Bidder No. 3 113 SEED MIXTURE 25-141 W/ EROSION CONTROL BLANKET (GENERAL ROADSIDE)SY 2300 $3.00 $6,900.00 $1.50 $3,450.00 $1.44 $3,312.00 114 SEED MIXTURE 24-261 W/ EROSION CONTROL BLANKET (POND EDGE)SY 2500 $4.00 $10,000.00 $3.30 $8,250.00 $3.15 $7,875.00 115 SOD SY 5570 $5.00 $27,850.00 $4.70 $26,179.00 $4.50 $25,065.00 116 ROCK MULCH & FABRIC - TRAP ROCK CY 38 $142.00 $5,396.00 $150.00 $5,700.00 $141.75 $5,386.50 117 SHRUB (#5 CONT) EA 104 $100.00 $10,400.00 $100.00 $10,400.00 $95.11 $9,891.44 118 PERENNIAL PLANTING (#1 CONT) EA 56 $70.00 $3,920.00 $70.00 $3,920.00 $66.79 $3,740.24 119 PERENNIAL PLANTING (#2 CONT) EA 10 $70.00 $700.00 $75.00 $750.00 $71.71 $717.10 120 OVERSTORY TREES - 2.5" CAL BB EA 35 $455.00 $15,925.00 $465.00 $16,275.00 $443.24 $15,513.40 121 UNDERSTORY TREES - 1.5" CAL. BB EA 18 $425.00 $7,650.00 $413.00 $7,434.00 $392.66 $7,067.88 122 CONIFEROUS TREES - 6' HT. BB EA 43 $400.00 $17,200.00 $392.00 $16,856.00 $372.99 $16,038.57 123 8' ORNAMENTAL FENCE & CONCRETE MAINTENANCE STRIP LF 1650 $300.00 $495,000.00 $285.00 $470,250.00 $240.00 $396,000.00 124 24' FENCE GATE EA 2 $37,900.00 $75,800.00 $39,795.00 $79,590.00 $52,500.00 $105,000.00 125 STEEL EDGING LF 217 $10.00 $2,170.00 $8.00 $1,736.00 $8.00 $1,736.00 TOTAL PART 1F - LANDSCAPING $729,086.00 $697,985.00 $642,301.61 PART 1G - LIGHTING 126 LIGHTING UNIT REMOVAL (LIGHT POLE AND LUMINAIRE), TYPE AA4EEACH 3 $800.00 $2,400.00 $871.00 $2,613.00 $830.00 $2,490.00 127 LIGHTING UNIT INSTALL (LIGHT POLE AND LUMINAIRE), TYPE AA4EEACH 3 $800.00 $2,400.00 $840.00 $2,520.00 $800.00 $2,400.00 128 LIGHTING UNIT (LIGHT POLE AND LUMINAIRE), TYPE AA2 EACH 4 $4,175.00 $16,700.00 $4,515.00 $18,060.00 $4,300.00 $17,200.00 129 LIGHTING UNIT (LIGHT POLE AND LUMINAIRE), TYPE AA4 EACH 6 $4,175.00 $25,050.00 $4,515.00 $27,090.00 $4,300.00 $25,800.00 130 LIGHT FOUNDATION, TYPE E EACH 13 $2,425.00 $31,525.00 $1,785.00 $23,205.00 $1,700.00 $22,100.00 131 UNDERGROUND WIRE, #8 AWG WIRE LIN FT 7900 $2.25 $17,775.00 $2.00 $15,800.00 $2.00 $15,800.00 132 SIX STRAND FIBER OPTIC CABLE LIN FT 1200 $12.55 $15,060.00 $14.00 $16,800.00 $14.00 $16,800.00 133 1.5" NON-METALLIC CONDUIT LIN FT 3355 $8.50 $28,517.50 $5.00 $16,775.00 $5.00 $16,775.00 134 LIGHTING HANDHOLE EACH 2 $2,500.00 $5,000.00 $1,890.00 $3,780.00 $1,800.00 $3,600.00 TOTAL PART 1G - LIGHTING $144,427.50 $126,643.00 $122,965.00 PART 1H - IRRIGATION SYSTEM 135 ALL WORK AND COSTS ASSOCIATED WITH CONSTRUCTION OF THE IRRIGATION SYSTEM, AND OTHER RELATED ITEMS SHALL BE INCIDENTAL TO THE PROJECT AND INCLUDED IN THE PART 1 - LUMP SUM BASE BID AMOUNT FOR IRRIGATION SYSTEM.LS 1 $140,000.00 $140,000.00 $105,000.00 $105,000.00 $100,000.00 $100,000.00 TOTAL PART 1H - IRRIGATION SYSTEM $140,000.00 $105,000.00 $100,000.00 TOTAL PART 1A - GENERAL $3,576,740.00 $705,280.00 $5,326,709.28 TOTAL PART 1B - SANITARY SEWER $420,740.00 $580,054.00 $254,510.00 TOTAL PART 1C - WATER MAIN $2,434,490.00 $2,300,996.00 $2,238,161.00 TOTAL PART 1D - STORM SEWER $1,168,305.00 $1,244,205.00 $1,054,810.95 TOTAL PART 1E - STREETS $1,715,435.00 $1,143,440.00 $1,081,702.50 TOTAL PART 1F - LANDSCAPING $729,086.00 $697,985.00 $642,301.61 TOTAL PART 1G - LIGHTING $144,427.50 $126,643.00 $122,965.00 TOTAL PART 1H - IRRIGATION SYSTEM $140,000.00 $105,000.00 $100,000.00 TOTAL PART 1 - CIVIL $10,329,223.50 $6,903,603.00 $10,821,160.34 PART 2 - INTERMEDIATE ZONE WTP FACILITY 136 All Work and costs associated with construction of the Intermediate Zone WTP Facility, including installation and coordination of Allowance items, and scope items and incidentals not otherwise defined as a separate unit price.LS 1 $71,403,811.50 $71,403,811.50 $79,150,000.00 $79,150,000.00 $79,254,275.00 $79,254,275.00 137 PFAS Contaminan Removal System Equipment Allowance - Equipment associated with Division 46 63 16. Excludes tax. LS 1 $2,490,065.00 $2,490,065.00 $2,490,065.00 $2,490,065.00 $2,490,065.00 $2,490,065.00 138 Ion Exchange Resin Allowance - Media associated with Division 46 63 11. Excludes tax. LS 1 $3,500,000.00 $3,500,000.00 $3,500,000.00 $3,500,000.00 $3,500,000.00 $3,500,000.00 139 Chemical Feed Equipment Allowance - Equipment associated with Divisions 46 32 65 and 46 33 00 .10-.40. Excludes tax. LS 1 $938,900.00 $938,900.00 $938,900.00 $938,900.00 $938,900.00 $938,900.00 193805302-Bid Tabs.xlsm BT-4 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Bidder No. 1 Rice Lake Construction Grp Magney Construction, Inc. Bidder No. 2 Market & Johnson Bidder No. 3 140 Video Surveillance System Computer Hardware Allowance - As defined in Section 28 23 00.LS 1 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 TOTAL PART 2 - INTERMEDIATE ZONE WTP FACILITY $78,338,776.50 $86,084,965.00 $86,189,240.00 PART 3 - DEMOLITION OF EXISTING FACILITIES 141 All Work and costs associated with the demolition and restoration of the Booster Station and Well 9 & 11 Interim Facilities and Sites. Excludes disposal of existing ion exchange resin. LS 1 $198,800.00 $198,800.00 $405,000.00 $405,000.00 $138,000.00 $138,000.00 TOTAL PART 3 - DEMOLITION OF EXISTING FACILITIES $198,800.00 $405,000.00 $138,000.00 ALTERNATE 1 - REMOTE SITE UPGRADES 142 All work associated with the remote well sites as defined on sheets with suffix "-A1"LS 1 $1,268,800.00 $1,268,800.00 $1,266,300.00 $1,266,300.00 $1,206,000.00 $1,206,000.00 TOTAL ALTERNATE 1 - REMOTE SITE UPGRADES $1,268,800.00 $1,266,300.00 $1,206,000.00 TOTAL PART 1 - CIVIL $10,329,223.50 $6,903,603.00 $10,821,160.34 TOTAL PART 2 - INTERMEDIATE ZONE WTP FACILITY $78,338,776.50 $86,084,965.00 $86,189,240.00 TOTAL PART 3 - DEMOLITION OF EXISTING FACILITIES $198,800.00 $405,000.00 $138,000.00 TOTAL BASE BID $88,866,800.00 $93,393,568.00 $97,148,400.34 ALTERNATE 1 - REMOTE SITE UPGRADES $1,268,800.00 $1,266,300.00 $1,206,000.00 INTERMEDIATE ZONE WTP SUBSTITUTE ITEMS Provide manufacturer information for equipment included in the Part 2 Lump Sum bid amount as well as substitute items and associated price add/deduct. ITEM: PRE-TREATMENT FILTER EQUIPMENT BASE BID MANUFACTURER ______________________________________ WesTech Tonka a Kurita Company SUBSTITUTE MANUFACTURER ___________________________________ ADD OR DEDUCT ITEM: AIR COMPRESSOR BASE BID MANUFACTURER ______________________________________ Quincy Quincy SUBSTITUTE MANUFACTURER ___________________________________ ADD OR DEDUCT ITEM: ______________________________________ BASE BID MANUFACTURER ______________________________________ SUBSTITUTE MANUFACTURER ___________________________________ ADD OR DEDUCT ITEM: ______________________________________ BASE BID MANUFACTURER ______________________________________ SUBSTITUTE MANUFACTURER ___________________________________ ADD OR DEDUCT ITEM: ______________________________________ BASE BID MANUFACTURER ______________________________________ 193805302-Bid Tabs.xlsm BT-5 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Bidder No. 1 Rice Lake Construction Grp Magney Construction, Inc. Bidder No. 2 Market & Johnson Bidder No. 3 SUBSTITUTE MANUFACTURER ___________________________________ ADD OR DEDUCT ITEM: ______________________________________ BASE BID MANUFACTURER ______________________________________ SUBSTITUTE MANUFACTURER ___________________________________ ADD OR DEDUCT Phone: Email:estimating@ricelake.org Kevin@magneyconstruction.com Bidding@Market-Johnson.com Signed By: Wade Leonard Brittany Gerth Title: President President Director of Accounting Bid Bond Bid Bond Bid Bond 6 6 6 Rice Lake Construction Grp Market & JohnsonContractor Name and Address: 2350 Galloway Street Eau Claire, WI 54703 22360 County Road 12 Deerwood, MN 56444 Magney Construction, Inc. 1401 Park Road Chanhassen, MN 55317 Bid Security: Addenda Acknowledged: 218-546-5519 715-834-1213952-474-1674 Kevin Vranicar 193805302-Bid Tabs.xlsm BT-6 1 City Council Action Request 10.B. Meeting Date 6/18/2025 Department Engineering Agenda Category Action Item Title 2025 Sewer Lining - Bid Award Staff Recommendation Adopt Resolution 2025-089 awarding the 2025 Sewer Lining Project to Hydro-Klean, LLC for the Total Base Bid Amount of $779,748.90. Budget Implication $779,748.90 - Utility Funds Attachments 1. 135821 Bid Results Letter 2. 3-2025-06-18 Trunk Sewer Lining Bid Award Resolution Final 3. 2025-06-11 135821 Abstract of Bids H:\COTT\24X135821000\6_Plans-Specs\B_Bid Documents\135821 Bid Results Letter.doc June 11, 2025 Honorable Mayor and City Council City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Re: Bid Results Sewer Lining Project BMI Project No. 24X.135821 Dear Honorable Mayor and City Council: Bids for the Sewer Lining Project were opened on Wednesday, June 11, 2025. A total of two (2) bids were received. Below is the summary of bids: Contractor Base Bid 1. Hydro-Klean, LLC $779,748.90 2. Insituform Technologies USA, LLC $906,526.00 The low Bidder on the Project was Hydro-Klean, LLC with a Total Base Bid Amount of $779,748.90, which was under the Engineer’s Estimate of $800,000.00. If the City Council decides to award the Project to the low bidder, then Hydro-Klean, LLC should be awarded the Project on the Total Base Bid Amount of $779,748.90. If you have any questions, please feel free to contact me at (651) 968-7674. Sincerely, Bolton & Menk, Inc. Michael Boex, PE CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2025-089 RESOLUTION AWARDING THE BID FOR THE 2025 SEWER LINING PROJECT TO HYDRO-KLEAN, LLC IN THE TOTAL AMOUNT OF $779,748.90 WHEREAS, plans and specifications for the 2025 Sewer Lining Project were completed according to City standards; and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, 2 firms submitted bids; and WHEREAS, it appears that Hydro-Klean, LLC provided the lowest responsible bid; and WHEREAS, it is the recommendation of the City Engineer that the bid be awarded to Hydro-Klean, LLC in the total amount of $779,748.90. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the bid for the 2025 Sewer Lining Project is awarded to Hydro-Klean, LLC in the total amount of $779,748.90. Passed this 18th day of June, 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk ABSTRACT OF BIDS 2025 SEWER LINING CITY OF COTTAGE GROVE, MINNESOTA PROJECT NO. 24X.135821.000 Bid: June 11, 2025 at 10:30 a.m.1 2 ITEM APPROX. NO. ITEM QUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 MOBILIZATION 1 LS $9,873.70 $9,873.70 $36,500.00 $36,500.00 2 TRAFFIC CONTROL 1 LS $6,000.00 $6,000.00 $14,545.00 $14,545.00 3 BYPASS PUMPING 1 LS $288,000.00 $288,000.00 $353,807.00 $353,807.00 4 CLEANING AND TELEVISING SEWER - 24" 2,405 LF $8.74 $21,019.70 $16.00 $38,480.00 5 24" CIPP LINING 2,405 LF $183.10 $440,355.50 $186.00 $447,330.00 6 TRIM PROTRUDING TAP 1 EA $500.00 $500.00 $2,841.00 $2,841.00 7 LATERAL REINSTATEMENT - CIPP 1 EA $1,500.00 $1,500.00 $1,659.00 $1,659.00 8 PATCH STRUCTURE 2 EA $5,000.00 $10,000.00 $2,841.00 $5,682.00 9 ADJUST MANHHOLE CASTING WITH NEW HDPE ADJUSTING RINGS 1 EA $2,500.00 $2,500.00 $5,682.00 $5,682.00 TOTAL BID: $779,748.90 $906,526.00 Hydro-Klean, LLC Insituform Technologies USA, LLC Des Moines, IA Chesterfield, MO Page 1 1 City Council Action Request 11.A. Meeting Date 6/18/2025 Department Public Safety Agenda Category Action Item Title Tobacco/THC Compliance Check Violation Staff Recommendation 1) Allow a HighNorth Dispensary business representative to respond to the City Council regarding the Cannabinoid & Low Potency THC, underage sale compliance check violation occurring May 21, 2025. 2) Approve Resolution 2025-093, imposing the scheduled penalty for the 2nd violation in a 24-month period of a $1,000 fine plus a three-day suspension. Budget Implication N/A Attachments 1. THC Compliance Check Violation Highnorth 2. Highnorth Resolution 6-17-25 rev 3. Letter to Highnorth Dispensary 4. Police Report CG25018427 To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Peter J Koerner, Director of Public Safety Michael McCormick, Community Impact Sergeant Date:June 12, 2025 Subject: TOBACCO/THC OMPLIANCE CHECK VIOLATION BACKGROUND On May 21, 2025, the Cottage Grove Public Safety Department conducted tobacco compliance checks of Cottage Grove Businesses holding tobacco and THC licenses by using an underage buyer. The following business failed the compliance check. Highnorth Dispensary at 8711 E Point Douglas Road South, #108, Cottage Grove, MN 55016. This is the business’s second violation in a 24-month period (1st offense November 7, 2023 – ICR # 23038369). SUMMARY OF COMPLIANCE PROCESS Cottage Grove Public Safety conducts biannual compliance checks at all establishments licensed to sell tobacco and THC products. This long-standing practice reflects our commitment to supporting businesses in adhering to state laws and city ordinances that regulate the sale of these substances. We believe responsible sales practices are vital to community health and safety. Businesses play a key role in helping to prevent underage access to tobacco and THC, and we appreciate their continued efforts and cooperation. As part of our ongoing commitment to public safety, we will continue using compliance checks as a proactive tool. The addition of our Community Impact Unit and Community Engagement Officers has further enhanced our ability to build strong partnerships and provide training opportunities for local businesses. VOLUNTEER RECRUITMENT AND REQUIREMENTS To conduct these compliance checks, Cottage Grove Police Officers recruit volunteers from the community-individuals who are interested in public safety and committed to making a positive impact. Volunteers must: •Be at least 17 but under 21 years old •Hold a valid, current Minnesota driver’s license or state-issued ID with a photo Volunteer decoys are given the following instructions and actions are taken. •Report to the police department at a pre-determined date and time in normal, everyday, clothing that they wear. •Must not alter their appearance in any way. •Photos of their appearance are taken prior to conducting the compliance checks and saved for documentation purposes. •Volunteers are instructed that if asked, they are to state their real age. •They are instructed that under no circumstances are they authorized to lie to an employee about who they are or misrepresent themselves. •Volunteers are instructed to provide their MN State-issued identification (ID) or driver’s license (DL) that has their true age and identity only if asked for. •This ID or DL is reviewed and photographed by Officers prior to conducting the compliance checks. •The volunteer is then provided with a monetary note for payment. •This monetary note is photographed and saved for any violations that may occur to confirm a violation has occurred. IDENTIFICATION STANDARDS Since 2018, Minnesota has issued vertical driver’s licenses and IDs for individuals under 21, featuring: •A vertical layout for easy age identification- this provides a quick reference that the cardholder is a minor. Vertical licenses and ID cards are currently used in 46 other states. •Age indicators: o “UNDER 18 UNTIL” in black text on a yellow bar. o “UNDER 21 UNTIL” in white text on a red bar. Examples of both Minnesota driver’s licenses: (21 and Over) (Under 21) COMPLIANCE CHECKING PROCEDURE •Officers transport volunteers in an unmarked vehicle to licensed establishments, identified via a list from the Washington County Department of Public Health and Environment. •A form is completed for each visit, recording the date, time, volunteer, and employee details. •The volunteer enters the establishment attempting to purchase a tobacco or THC product without guidance on specific items due to varying inventories. •If a sale occurs, the volunteer returns to the officers with the product and, if possible, a receipt. If a sale is made to a volunteer: •Officers enter the establishment with the volunteer, who identifies the employee responsible. •Officers introduce themselves as Compliance Check Officers and confirm the sale with the employee. •The manager or person in charge is notified of the violation. •The employee is asked to explain the sale, including whether they checked for ID. •A citation is issued via mail for the tobacco violations are charged for a misdemeanor under Cottage Grove City Code 3-5-8 •THC violations are charged under Minnesota State Statute 152.0264 Subd. 2(2), as the city lacks a specific THC ordinance. •The prerecorded monetary note is retrieved from the register as evidence, and any change is returned to the business. •Officers address any questions or concerns from the employee or management before leaving, ensuring transparency and addressing any issues with the volunteer’s conduct. Cottage Grove’s compliance program aligns with best practices used throughout Minnesota and other jurisdictions, ensuring consistency, fairness, and effectiveness in preventing youth access to tobacco and THC products. The following is a summary of the compliance violation that occurred on May 21, 2025, at approximately 5:43 p.m. at the Highnorth Dispensary at 8711 E Point Douglas Road South #108. On 05/21/2025, Cottage Grove Police Officers Lemay and Sisterman conducted tobacco, and THC where applicable, compliance checks throughout the City of Cottage Grove. The volunteer “decoy” was identified by Minnesota Driver’s license picture DOB: 01/25/2008 -17 years of age at the time of the compliance checks. Decoy was provided with a twenty-dollar American currency bill, that would be used in attempt to make purchases from businesses that sell tobacco and/or THC. Photographs of the twenty-dollar bill, Decoy himself at the time of the checks, and his Minnesota driver’s license was taken prior to the beginning of the detail. After conducting compliance checks at several different stores throughout the city Decoy was brought to Highnorth Dispensary located at 8711 East Point Douglas Road South, #108. Officers and Decoy arrived outside of the store at approximately 17:43 hours where Decoy then walked into the store, proceeded to the front counter, and verbally requested, from a male employee, Zyn chewing tobacco. Decoy then produced the twenty-dollar bill and gave it to the employee. Recommendation CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION IMPOSING SANCTIONS UPON RETAIL LOW POTENCY CANNABIS LICENSE HOLDER AT TD RETAIL GROUP, LLC DBA HIGHNORTH DISPENSARY WHEREAS, the City is authorized to license retail low potency cannabinoid business until licenses can be issued by Minnesota’s Office of Cannabis Management; WHEREAS, City Code section 3-13-14 authorizes the City to conduct compliance checks at the business of a holder a retail low potency cannabinoid license; WHEREAS, the Police Department conducted compliance checks on May 21, 2025 and the business at 8711 E. Point Douglas Road South Unit 108, Highnorth Dispensary, failed the compliance check by selling lower potency hemp edibles to a person under the age of 21; and WHEREAS, the same business failed a compliance check on November 7, 2024, making this a second violation within a twenty-four (24) month period; and WHEREAS, Minn. Stat. §151.72 authorizes a city council to impose sanctions upon the holder of a retail low potency cannabinoid license who has failed to comply with an applicable statute or ordinance, upon a hearing duly noticed, and the opportunity for the license holder to be heard; and WHEREAS, notice of a hearing for the imposition of a sanction for a low potency cannabinoid license violation was duly given to the low potency cannabinoid license holder for the premises at 8711 East Point Douglas Road South Unit 108 Cottage Grove, Minnesota on June 11, 2025. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota that: FINDINGS A. The hearing was held on June 18, 2025, in the Council Chambers in Cottage Grove City Hall, located at 12800 Ravine Parkway South, Cottage Grove, Minnesota, and evidence was presented based on the police reports and testimony from the Police Department. B. At the hearing all persons who appeared and desired to be heard, were heard. CONCLUSION A. Based upon the evidence presented at the hearing, the City Council concludes that the retail license holder for the premises at 8711 East Point Douglas Road City of Cottage Grove, Minnesota South Unit 108, Cottage Grove, MN (TD Retail Group LLC DBA Highnorth Dispensary) failed to comply with an applicable statute and City ordinance in that a low potency cannabinoid product was sold to an underage person on May 21, 2025, in the licensed establishment. B. The following sanctions are imposed for the violation: 1. The city-issued license will be suspended for a period of three (3) days. The licensee will not be allowed to sell lower potency cannabinoid products during the suspension. The licensee is required to cooperate and work with the Police Chief, who will monitor and ensure compliance with this sanction; 2. A $1,000.00 civil penalty is imposed against the license holder which must be paid by 4:30 p.m. on June 25, 2025. If not paid, the license will be suspended without notice to the licensee until the civil penalty is paid; 3. While holding a City-issued low potency cannabinoid license, the licensee or a representative from this establishment will attend any future City- sponsored liquor compliance training when notified; 4. The license holder will establish an age verification policy for the establishment’s employees and provide the police department with a copy of this policy within 30 days of this resolution; 5. While holding a City-issued low potency cannabinoid license, the license holder must document and maintain the signatures and dates of any low potency cannabinoid license their employees receive, including being advised of the policy cited above. This list must be up kept to date and made available to the police department upon request. 6. The license holder shall not have any low potency cannabinoid-related violations for a period of one year of this resolution. 7. If the licensee fails to abide by the conditions and sanctions set forth in this resolution, additional sanctions may be imposed by the City Council. Passed this 18th day of June, 2025. Myron Bailey, Mayor City of Cottage Grove, Minnesota Attest: Tamara Anderson, City Clerk INCIDENT REPORT COTTAGE GROVE POLICE DEPARTMENT 12800 Ravine Pkwy S Cottage Grove, MN 55016 651-458-2850 NIBRS CASE# CG25018427 OFFICERS ASSIGNED (2) Involvement Date Name Type 05/21/2025 17:53:48 Sisterman, CG0115 Reporting 05/23/2025 16:00:00 McCormick, CG0069 Investigating Description: COMPLIANCE CHECK VIOLATIONS Exceptional Clearance: NOT APPLICABLE EVENT DETAILS WHEN REPORTED EVENT LOCATION 05/21/2025 17:53:48 REC'D BY: IN PERSON 8711 East Point Douglas Rd S Apt 108 COTTAGE GROVE, MINNESOTA 55016 OFFENSE(S) Offense Level Description UCR/NIBRS Code GROSS MISDEMEANOR 152.0264.2(2) Cannabis-2nd Degree-Sell cannabis flower/concentrate, edible cannabis/hemp edibles/products to minor 35A Drug/Narcotic Violations PARTIES INVOLVED (4) SUMMARY Suspect #1 Mack , Samuel Wayne Person #1 Business #1 High North Dispensary Suite 108 (Cg) Business #2 SU S P E C T S (1 ) Suspect Last Name MACK First Name SAMUEL Middle Name WAYNE Suffix Address 9048 JEFFERY AVE S City COTTAGE GROVE State MN Zip 55016 Country DOB: Age at time of incident: 47 Gender M Phone Addtional Information Related Offenses 152.0264.2(2) Cannabis-2nd Degree-Sell cannabis flower/concentrate, edible cannabis/hemp edibles/products to minor (35A GM) Arrested? No PE R S O N S (1 ) Person (MISC ASSOCIATED NAMES) ****Juvenile**** Last Name First Name Middle Name Suffix Address City State MN Zip 55042 Country DOB: 01/25/2008 Age at time of incident: 17 Gender M Phone Addtional Information PRINT DATE 06/12/2025 TIME 13:57:22 PAGE 1 OF 3PRINTED BY Hill CG1020013 v3.5NIBRS 4/25 INCIDENT REPORT COTTAGE GROVE POLICE DEPARTMENT CASE# CG25018427 cont'd 12800 Ravine Pkwy S Cottage Grove, MN 55016 651-458-2850 NIBRS ITEMS INVOLVED / PROPERTY (1) MI S C Drug Status: NONE Location Found: Type: OTHER DRUGS Quantity Measure: Description Relationship to Item HIGHNORTH "LEMON LIME" OFFICER COMMENTS Compliance violation. NARRATIVES (1) Initial Report Sisterman CG0115 05/21/2025 18:16:53 OR G S (2 ) Org 1 Name High North Dispensary Suite 108 (CG) Address 8711 East Point Douglas Rd S COTTAGE GROVE, MN 55016 Phone 651-443-2386 PRINT DATE 06/12/2025 TIME 13:57:22 PAGE 2 OF 3PRINTED BY Hill CG1020013 v3.5NIBRS 4/25 INCIDENT REPORT COTTAGE GROVE POLICE DEPARTMENT CASE# CG25018427 cont'd 12800 Ravine Pkwy S Cottage Grove, MN 55016 651-458-2850 NIBRS On 05/21/2025, Officer Lemay and I, Officer Sisterman conducted tobacco compliance checks throughout the City of Cottage Grove. The decoy we used was identified by Minnesota Driver’s license picture as OB: 01/25/2008 and was 17 years of age at the time of the compliance checks. was provided with a twenty-dollar American currency bill, that would be used in attempt to make purchases from businesses that sell tobacco. A photograph of the twenty-dollar bill,himself at the time of the checks and his Minnesota driver’s license was taken and added to the Motorola File under this case number. After conducting compliance checks at several different stores throughout the city and passing, was brought to Highnorth Dispensary located at 8711 East Point Douglas Rd. S. #108. Officers and arrived at the store at approximately 17:43 hours where he walked into the store, walked up to the front counter, and asked for Zyn chewing tobacco, and change for cash. then produced the twenty-dollar bill and gave it to the employee. stated that the employee asked for his Minnesota driver’s license but did not ask for his age. stated that the employee then advised him that they don’t have Zyn products, but they can sell him THC gummies. The employee then viewed driver’s license and then grabbed a Highnorth THC gummy bag (lemon lime flavor) of approximately 250 MG of THC in the bag and gave it to . Officers then walked into the store and made contact with the employee that sold the product by the name of SAMUEL WAYNE MACK DOB: . Officers approached SAMUEL and advised him that he sold to a minor under 21 years of age. SAMUEL stated, “it’s my fault”, “there goes my job”, “I looked at the wrong date”. SAMUEL stated that did produce his Minnesota driver’s license during the transaction after SAMUEL asked for it. SAMUEL stated that then gave him the twenty dollars for the Highnorth product. I asked SAMUEL if twenty-dollars was the actual cost of the product and he stated no it was actually twenty-dollars and seventy-six cents, but they sold it to for twenty-dollars. Another employee opened the cash register and gave back the original twenty-dollar bill that was spent to purchase the THC gummies. SAMUEL was advised that he would be receiving a citation in the mail for state statute 152.0264.4(a)(3) (Petty Misdemeanor). SAMUEL had further questions about his employment and Officers advised him that would be up to his employer on how they want to proceed with him working at the business. Officers then completed the remaining compliance checks without issue. I, Officer Sisterman returned back to the Cottage Grove Police Department and subsequently charged SAMUEL for state statute 152.0264.2 (2) Gross Misdemeanor selling to a minor. Citation that was originally mailed to SAMUEL will be cancelled. Body camera, photos of SAMUEL, photos of the twenty-dollar bill, SAMUEL’s DL, and DL were added to the Motorola file. The alcohol compliance check form for this fail will be uploaded to this case. Nothing further. Clear. PRINT DATE 06/12/2025 TIME 13:57:22 PAGE 3 OF 3PRINTED BY Hill CG1020013 v3.5NIBRS 4/25 1 City Council Action Request 11.B. Meeting Date 6/18/2025 Department Community Development Agenda Category Action Item Title Real Estate Equities – Comprehensive Plan Amendment, Rezoning, and Site Plan Review Staff Recommendation 1) Adopt Resolution 2025-082 approving an amendment to the 2040 Comprehensive Plan to re-guide a 4.7-acre parcel from Medium Density Residential to High Density Residential, and authorize staff to submit the amendment to the Metropolitan Council. 2) Adopt Ordinance No. 1101 approving a zoning amendment to change the zoning of the 4.7 acres from AG-2, Agriculture, to R-6, High Density Residential, contingent on the Metropolitan Council’s approval of the associated Comprehensive Plan Amendment. 3) Adopt Resolution 2025-083 approving the Site Plan Review for a 164-unit, four-story, affordable-rate, multifamily apartment building on an approximate 4.7-acre parcel located on the north side of the 100th Street and Hadley Avenue intersection. 4) Adopt Resolution 2025-092 supporting local affordable housing aid. Budget Implication N/A Attachments 1. Real Estate Equities Memo 2. Real Estate Equities Narrative 3. Real Estate Equities Resolution - Comprehensive Plan Amendment 4. Real Estate Equities Ordinance - Rezoning 5. Real Estate Equities Resolution - Site Plan 6. Real Estate Equities Resolution - Funding Support Using Local Affordable Housing Dollars 7. Real Estate Equities Site Plan 8. Real Estate Equities Civil & LA Plans 9. Real Estate Equities Plan Review Memo 2025-05-14 10. Real Estate Equities Photometric Plans TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Pierret, Senior Planner DATE: June 11, 2025 RE: Real Estate Equities – Comprehensive Plan Amendment, Rezoning, and Site Plan Review Proposal Real Estate Equities has submitted a planning application for a Comprehensive Plan Amendment, Zoning Amendment, and Site Plan Review for a proposed 164-unit affordable rate apartment building to be built on a 4.7-acre parcel located north of the 100th Street and Hadley Avenue intersection (10015 Hamlet Avenue). Review Schedule Application Accepted: April 21, 2025 Neighborhood Meeting: October 29, 2024 Planning Commission: May 19, 2025 City Council: June 18, 2025 60-Day Deadline: June 20, 2025 Honorable Mayor, City Council, and Jennifer Levitt Background The subject site consists of a single parcel in the Preserve at Prairie Dunes plat (Lot 1, Block 1). The Preserve at Prairie Dunes plat was approved in 2022 (Resolution 2022-158) and created five new lots at the realigned 100th Street/Hadley Avenue intersection. The parcel is currently zoned AG-2, Agricultural District and is guided Medium Density Residential in the 2040 Comprehensive Plan. Real Estate Equities has been working on a proposal for an affordable rate apartment building on the site since early 2024. The project requires state bonding dollars to move forward. Real Estate Equities did not receive these dollars in 2024 and is returning in 2025 at a higher priority spot on the state’s funding list. Preserve at Prairie Dunes Plat Neighborhood Meeting As part of preliminary consideration in 2024, a neighborhood meeting was held on October 29, 2024. Proposed development plans have not significantly changed since this meeting. Approxi- mately ten residents from the Pine Glen and Mississippi Dunes neighborhoods were present. Concerns were heard on the scope and scale of the project on a small lot in an area that has been undeveloped. There were also concerns about increased traffic in the area including vehicle lights as they exit the proposed parking garage. Planning Commission Meeting The Planning Commission reviewed the requests at their May 19, 2025, meeting. The Commis- sion inquired about the Comprehensive Plan Amendment process and rationale. Staff explained the proposal to transfer density from the former driving range of the Mississippi Dunes golf course and the Met Council’s role in reviewing Comprehensive Plan Amendments. Four residents Honorable Mayor, City Council, and Jennifer Levitt provided public testimony at the meeting and two emails were received prior to the public hearing and provided to the Planning Commission. Below is a summary of these comments along with a response to the inquiry. The Planning Commission voted unanimously (7-0) to recommend approval of the requests. •Comments expressing concern with the proposed rezoning to High Density Residential given the lot size and proximity to existing townhomes and single family dwellings. o These parcels were initially proposed to be used as future industrial development. Industrial development on parcels of this size and configuration is not feasible. Staff reviewed the 2024 Housing Study by Maxfield Research and Consulting showing a zero percent vacancy rate for affordable rental units in Cottage Grove. The size and shape of the parcel in question (4.7 acres) makes development difficult. The intent of high density residential development here is to allow the best use of the existing parcel, allow the development of affordable multi-family housing on land ready for development, and buffer the townhomes and single family residential from industrial uses. •Residents questioned the proposed stormwater impacts to their townhouse units across Hamlet Avenue. o Engineering staff clarified that in flood modeling performed by the Applicant’s engineers, two back-to-back 100-year flood events (approximately 14.8 inches of rain in 48 hours), would cause water in the east stormwater basin to just barely overtop into Hamlet Avenue. Hamlet Avenue offers some ponding capacity if storm sewers were full. It is not anticipated that this development would increase runoff to the townhouses across Hamlet Avenue. •Some residents were concerned with the capacity of the Cottage Grove schools by adding 164 units to schools already operating overcapacity. o The School District and City staff meet biweekly to discuss upcoming projects and developments. The School District is aware of the proposed apartment project and has been proactively addressing capacity by undertaking multiple remodeling projects and building additions with additional projects planned in the future. •There were concerns about street capacity and vehicles accessing off Hamlet Avenue instead of Hadley Avenue or 100th Street. o Engineering staff explained that proposed access off Hamlet Avenue is the safest option when considering vehicle speeds and anticipated traffic volumes on Hadley and 100th. Hadley and 100th were designed with turn lanes and for higher traffic volumes created by anticipated development in the area. The developer will be responsible to upgrade Hamlet Avenue to an urban street section with curb and gutter. •There was an inquiry as to whether the Met Council reviews energy needs for water, electricity, waste, etc. for areas reclassified to High Density Residential. o Staff explained that the Met Council and the City must consider all these needs when reclassifying an area of a community. Energy needs, waste disposal, and Honorable Mayor, City Council, and Jennifer Levitt sustainable practices are also going to be a big part of the 2050 Comprehensive Planning process set to begin towards the end of 2025. Planning Considerations Use The Applicant is proposing an affordable rate, workforce apartment complex with 164 units. All units will be affordable to those making on average 60 percent of the area median income (AMI). The Department of Housing and Urban Development (HUD) sets income limits that determine eligibility for assisted housing programs. The unit types proposed include one, two, and three bedroom units. 2025 Income Limits by Household Size: Washington County AMI 1 Persons Family (4 Persons) 60%$55,620 $79,440 2025 HUD maximum gross rents by bedroom size: Washington County AMI 1 Bedroom 3 Bedroom 60%$1,389 $2,065 The 2024 Housing Study completed by Maxfield Research and Consulting shows that affordable rental units have a 0 percent vacancy rate in the City of Cottage Grove. This has resulted in pent up demand for affordable units. The study also showed that two-bedroom units constitute the largest share of affordable rental units in Cottage Grove (51 percent) with three-bedroom units at 24 percent and one-bedroom units at 23 percent. It was estimated that Cottage Grove could support up to 177 subsidized rental housing units. Proposed amenities include a dog run, tot lot, community patio that will connect to an interior clubroom, and fitness center. Each unit will have granite countertops, LVP flooring, stainless steel appliances, and in-unit laundry. Land Use Amendment The Applicant is proposing a minor land use modification to the Comprehensive Plan to re-guide the area as High Density Residential. Permitted density in Medium Density Residential is 5 to 13 units per acre. High Density Residential allows density of 14 to 30 units per acre. At the time the 2040 Land Use Plan was approved, the former Mississippi Dunes golf course driving range was guided for Medium Density Residential. In June 2024 the Minnesota Depart- ment of Natural Resources acquired the former driving range, thereby preserving the land from future development. To account for the appropriate density for the proposed Real Estate Equities development, the density allocated for the driving range land is proposed to be transferred to Lot 1, Block 1 of the Preserve at Prairie Dunes plat. This density transfer would support the proposed High Density (21.03 units per acre) on the parcel in question while preserving the DNR property which will be guided Park/Open Space in the 2050 Comprehensive Plan and would not use the allocated density. Honorable Mayor, City Council, and Jennifer Levitt Proposed Density Transfer Proposed Land Use Classification Lot 1 Block 2 was re-guided as High Density Residential in 2023 in anticipation of the Norhart apartment development; however, the Norhart project is not moving forward. Given the triangular shape of the Real Estate Equities lot, High Density Residential development would fit the area where Medium Density Residential is the predominant land use. The intent behind this re-guid- ance is to allow the best use of the existing parcel, allow the development of affordable multi- family housing, and create a buffer between single family residential and industrial uses. The applicant is proposing a density of 21.03 units per acre (164 units divided by 7.797 acres). A maximum of 30 units per acre is permitted within the High-Density Residential Land Use District (7.797 acres times 30 maximum units per acre equals a maximum of 233.91 total units). The acreage used for density calculation of the proposed project included the road right-of-way of Hadley Avenue, Hamlet Avenue, and 100th Street, to centerline of roadway. Given the large amount of required right-of-way dedication, those areas are included for density calculation pur- poses for all developable lots in the final plat. This density calculation method is unique to these five parcels in the Preserve at Prairie Dunes plat. The map on the following page will be used for the density calculation of all future development on the remaining parcels in the Preserve at Prairie Dunes final plat and was used for calculating density for the Norhart development. Density Area Calculation Map Honorable Mayor, City Council, and Jennifer Levitt The Metropolitan Council is required to review and approve all Comprehensive Plan amendments. The City’s Metropolitan Council Sector Representative verified that the review and approval can be administrative and does not require adjacent community review or full Metropolitan Council approval. Administrative review is permissible when the proposed amendment satisfies the following criteria: •The proposed development helps provide the City with a diverse mix of housing types that are needed to serve all income levels and stages in the life cycle. •The proposed development provides opportunities for alternative housing types that increase density and is responsive to the site and surrounding areas. •Trail and sidewalk connections are proposed and acceptable to the City. •The proposed density of 21.03 units per acre is consistent with the 2040 Comprehensive Plan High Density Residential classification. Zoning Development Standards Setbacks/Height Honorable Mayor, City Council, and Jennifer Levitt Building Elevation The Developer is proposing for the building and parking area to meet the minimum building set- backs. Development Standards for the project are: Lot Development Performance Standards Standard Zoning R-6 Proposed Development Maximum Building Height 55 feet 47 feet 10 ¾ inches Minimum front yard setback (north) 15 feet 16.3 feet Minimum side yard (southwest and southeast) 15 feet 15 feet Minimum corner yard setback (south) 20 feet 20 feet Setbacks from other districts 30 feet abutting R-1, R-2, R-3, R-4 and R-5 Districts (right of way included) 102 feet (right of way of Hamlet Avenue included) Maximum site coverage 65%56% Site Plan Honorable Mayor, City Council, and Jennifer Levitt Parking Minimum parking per the City’s Zoning Code requires 1.6 spaces per unit (164 units x 1.6 spaces = 262 spaces). The developer will meet this requirement by providing 164 surface parking spaces and 148 underground parking stalls for a total of 312 stalls. The Developer conducted a tree inventory of all qualifying trees on the site and found that there are 437 existing qualifying inches. The developer is proposing to remove all 437 inches from the site. City Code permits the removal of 40 percent (174.8 inches) of the qualifying inches on a site with no mitigation required. Given the developer is proposing to remove excess inches, mitigation is required. Excess inches must be mitigated at a rate of 50 percent via either planting replacement trees or paying a cash mitigation fee. The developer will plant 30 inches on-site as mitigation and pay cash in lieu of planting for the remaining 101.1 inches. Per City Code Title 11-3-13, replacement trees planted in accordance with the tree preservation plan and related mitigation shall be credited against City landscaping requirements. Total Existing Qualifying Inches Permitted Removal Threshold Inches Permitted to be Removed Inches Removed Excess Inches Remove Replacement Rate Replacement Inches Required Replacement Inches Provided Replacement Costs Total Costs 437 40%174.8 437 262.2 50%131.1 30 $150/1"$15,165 The Developer is proposing to meet the City’s Zoning Ordinance for landscaping within all the re- quired yards of the site including the number of overstory trees and shrubs to be planted. At least 30 percent of the required overstory trees must be coniferous trees; 16 coniferous trees must be planted on site. The Developer’s landscaping plans show that 13 coniferous trees will be planted. These plans must be updated to show at least 13 coniferous trees before any building permits will be issued. Overstory Deciduous Trees (1 per 40 linear feet of site perimeter) Coniferous Trees (minimum of 30% of required overstory trees must be coniferous) Shrubs (1 per 5 linear feet of site perimeter) Required 55 16 457 Provided 60 13 458 Honorable Mayor, City Council, and Jennifer Levitt Landscape Plan The zoning ordinance requires that a parking lot with greater than 25 spaces have a minimum of 8 percent of the interior be landscaped, which for this project would require 4,380 square feet of interior landscaping. The developer is proposing 4,576 square feet of the surface parking lot area to be landscaped islands and/or bump outs. All areas that are not landscaped will be required to be main- tained as sodded/turf areas aside from any storm ponding. All turf and landscaped areas are required to be irrigated. There is approximately 200 feet of distance between the parking garage entrance/exit and the nearest residential structure and patio to the north. The developer is restricted on the number and type of plantings that can be planted on the north property line along Hamlet Avenue due to the presence of utilities and the requirement that no landscaping be planted within the right of way. Following the R-6 zoning district standards, the site may not exceed 65 percent impervious surface (including the building footprint). The site plan is proposed at 56 percent impervious coverage, meet- ing the maximum standard. The remaining 44 percent of the site area will be maintained as green/open space. Site Lighting Per the City’s Zoning Ordinance, any lighting used to illuminate an off-street parking area, sign, building, or yard shall direct light away from any adjoining property or from the public streets. The Developer has submitted a preliminary photometric plan outlining the location of onsite exterior light- ing. An updated plan will be required to be submitted prior to issuance of a building permit verifying no greater than 0.5-foot candles of light spill at all property lines. Honorable Mayor, City Council, and Jennifer Levitt Architecture The City’s Zoning Code requires residential buildings of more than six units to utilize at least three different Class 1 materials and be composed of at least 65 percent Class 1 or 2 materials and not more than 10 percent of Class 4 materials. The Applicant has proposed utilizing 65 percent Class 1 materials and 35 percent Class 3 materials. Type of Material Class Square Footage Percent of Total Masonry Adhered Stone Veneer Class 1 29,283 36% Windows (Glass)Class 1 16,471 20% Splitface CMU Class 1 7,320 9% CFB Lap Siding & Panel Class 3 28,470 35% Northeast Exterior Wall (Hamlet Avenue) Northeast Interior Walls South Exterior Wall (Hadley Avenue) An 8-foot wide trail was constructed along 100th Street and Hadley Avenue during the 2024 re- construction project. An 8-foot wide bituminous trail will be constructed by the developer on the north side of Hamlet Avenue facilitating a pedestrian connection to the trails in Settlers Bluff and Mississippi Landing. Pedestrian connections will also be provided from the proposed parking lot and tot lot to the adjacent public pedestrian paths north and south of the site. The proposed trails match the 2040 Comprehensive Plan's Planned Parks, Open Space, and Trails map. Honorable Mayor, City Council, and Jennifer Levitt 2040 Comprehensive Plan Hamlet Avenue Road and Trail Transportation and Utilities Following the Comprehensive Plan and the County’s Southwest Arterial Study, the South District Street and Utility project was developed. The project included the extension of utilities to this area and the realignment of Hadley Avenue. The realignment project was substantially completed in 2024. Access to the property will be from the north via Hamlet Avenue. The developer will be responsible for reconstruction of Hamlet Avenue to an urban street section with curb and gutter as well as pedestrian facilities. Honorable Mayor, City Council, and Jennifer Levitt The South District Street and Utility project was designed with growth in mind. The newly con- structed roadway system includes a stop control for Hadley Avenue at 100th Street and it incor- porates turn lanes from all directions. A southbound left turn lane has been provided from Hadley Avenue onto Hamlet Avenue. A northbound right turn lane is not anticipated; however, right of way exists if a turn lane were to be warranted in the future. Northbound Hadley traffic volumes are low with the new South District realignment with 100th Street. Pedestrian facilities were also provided on both sides of all streets. The rights of way are large enough to accommodate roadway expansion if needed in the future. Honorable Mayor, City Council, and Jennifer Levitt Stormwater Stormwater management is proposed to be addressed with ponding on the west and north sides of the site shown as the West Infiltration Basin and the East Infiltration Basin on the plans. Storm- water infrastructure on the site will be privately owned and maintained; therefore, a stormwater maintenance agreement will be required prior to the issuance of a building permit. SWPPP Plan The site meets city and watershed stormwater rules for discharge rate, volume control, and water quality. The site design does not meet all freeboard requirements. Freeboard is the elevation difference between a pond’s high water level (HWL) and the lowest exposed part of any adjacent building. The city’s freeboard standards are based on the desire to protect against property damage in the case of extreme rain events. An extreme event would be a rainfall greater than the 100-year storm (7.4-inches in 24 hours) or a situation where the storm sewers are plugged by ice or other debris. Freeboard standards are similar to factors of safety. The east basin does not meet city standards for freeboard, but city staff recommends approval of the site design due to several mitigating factors: •The site has constraints that would make any development difficult. It sits in a depression that makes discharging stormwater a challenge and the triangular shape of the parcel limits options; it is difficult to use the full parcel effectively. Due to these site restrictions, larger stormwater basins are not possible. •Because of the constraints of this low area, the Developer was asked to model back-to- back 100-year storms (equivalent of 14.8 inches of rain in 48 hours). In the back-to-back 100-year storm, the east basin would just barely overtop into Hamlet Avenue. Hamlet Avenue offers some ponding capacity if the storm sewers were full (the site does not overtop into Hamlet Avenue in the 100-year storm). •The infiltration rate in the sandy soils is very high and the stormwater modeled rate was very conservative; in most cases, stormwater will infiltrate quickly. Honorable Mayor, City Council, and Jennifer Levitt •The site is privately owned and maintained. Any long-term basin or site maintenance issues that arise from the stormwater design will be rectified by the owners and not the City. •The finished floor elevation of the proposed apartment building is well above all modeled flood elevations. Residents and their units would remain dry even in the worst storms. •The building owners are aware of the situation and are willing to sign a letter stating that they understand the risks. Freeboard Analysis 100-Yr HWL: 811.55 (West), 812.59 (East) Required Adjacent Grade per Standards: 816.25 (West), 815.59 (East) Low Adj. Grade per Design: 815.25 (West), 815.50 (East) Adjacent Building Grade – North Side 815.5 - 820.67 Finished Floor Elevation: 820.67 Back-to-Back 100-Yr HWL: 813.79 (West & East) East Pond Overtop to Parking Lot: 814.00 East Pond Overtop to Hamlet ROW: 813.50 West Pond Overtop to Hadley ROW: 814.25 Area Charges and Development Fees The related development fees for this project will be based on the acreage measured to the center of the road of Hadley Avenue and Hamlet Avenue (100th Street right-of-way area has been removed given its major roadway status) as agreed upon and outlined on the acreage map below. The acre- age outlined on this map will also be used for area charge calculations of future development on the remaining parcels (parcels 2, 3, 4, and 5). These fees will be accurately adjusted based on the final unit counts and will be required to be paid prior to the issuance of a building permit on any of these lots. Honorable Mayor, City Council, and Jennifer Levitt Park Land and Open Space A minimum of 10 percent of the developable land area shall be required to provide residents with public recreation facilities, including parks and open spaces, as part of development projects per City Code Title 10-4-3. Multi-family projects must have a minimum of 50 percent of the total lot area that is devoted to open space consisting of landscaping, lawn area, or noncommercial out- door recreational facilities incidental to the residential development. The City’s Comprehensive Plan does not guide a portion of this project area for future park and open space; therefore, no park dedication land is required. The Applicant would be required to pay a park dedication fee in lieu of dedicated lands for open space. Notices announcing this public hearing were published in the St. Paul Pioneer Press and mailed to 170 property owners within 500 feet of the proposed development property on May 7, 2025. Recommendation The City Council is recommended to take the following actions: 1. Adopt Resolution 2025-082 approving an amendment to the 2040 Comprehensive Plan to re- guide 4.7-acre parcel from Medium Density Residential to High Density Residential and authorize staff to submit the amendment to the Metropolitan Council. 2. Adopt Ordinance No. 1101 approving a zoning amendment to change the zoning of the 4.7 acres from AG-2, Agriculture, to R-6, High Density Residential, contingent on the Metropolitan Council’s approval of the associated Comprehensive Plan Amendment. 3. Adopt Resolution 2025-083 approving the Site Plan Review for a 164-unit, four-story, affordable rate multi-family apartment building on an approximate 4.7-acre parcel located on the north side of the 100th Street and Hadley Avenue intersection. 4. Adopt Resolution 2025-092 supporting use of local affordable housing aid. April 2, 2025 Samantha Pierret Senior Planner City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Re: Hadley Avenue Apartments – Planning Application and request for Zoning Amendment, Comprehensive Plan Amendment, and Site Plan Approval Dear Ms. Pierret, This narrative is being provided in conjunction with Real Estate Equities’ planning application for a proposed 164-unit development on the southeast corner of 100th Street S and Hadley Ave S, which will be financed with low-income housing tax credits (LIHTC) from the Washington County CDA, and which will be affordable to those making, on average, 60% of the Area Median Income. Residents will enjoy granite countertops, LVP flooring, stainless steel appliances, and in-unit laundry. Common area amenities will include a clubroom with connected outdoor patio, fitness center, playground, dog run, and outdoor recreational space. The development will meet the City standard of 65% Class I Materials and follow the Minnesota Overlay to Enterprise Green Communities. In order to develop the property as contemplated, the zoning designation must be changed from Agricultural (AG-2) to High Density Residential (R-6), and the land use designation changed from Medium Density Residential to High Density Residential. It will also require a site plan approval. Zoning Amendment Real Estate Equities is seeking the R6 density due to the following requirements of the proposed project: • Building Height o The R5 district restricts building heights to 35 feet, whereas the building is designed to be 48 feet tall • Impervious Coverage o The R5 district restricts the allowable impervious surface coverage to 40%, whereas the development needs the 65% allowed by the R6 district • Building Setbacks o The R6 district provides less stringent building setbacks that are more conducive to the planned development, including 15 foot front, rear, and side yard setbacks. Land Use Amendment The existing Medium Density Residential land use designation allows for no more than 15 units per acre for affordable housing properties. This does not allow for enough units to be built on the site as planned with the proposed development. The High Density Residential land use designation allows for up to 36 units per acre for affordable housing developments, which the proposed development would adhere to. Site Plan Approval Section 11-2-4 of City code requires and building plan review for all proposed new construction. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2025-082 RESOLUTION APPROVING THE COMPREHENSIVE PLAN AMENDMENT TO CHANGE THE LAND USE OF 4.7 ACRES OF LAND LOCATED AT THE PROPERTY LEGALLY DESCRIBED BELOW FROM MEDIUM DENSITY RESIDENTIAL TO HIGH DENSITY RESIDENTIAL AND FOR SUBMITTAL TO THE METROPOLITAN COUNCIL FOR REVIEW WHEREAS, the Minnesota Land Planning Act requires all metropolitan area communities, when amending and updating their comprehensive plans, to submit the plans to the Metropolitan Council for approval; and WHEREAS, Real Estate Equities has applied for a comprehensive plan amendment to change the land use of 4.7 acres of land from Medium Density Residential to High Density Residential. The property is legally described as: Lot 1, Block 1, Preserve at Prairie Dunes, Cottage Grove, Washington County, State of Minnesota WHEREAS, the Planning Commission held a public hearing and reviewed the request on May 19, 2025. At that time the Planning Commission recommended approval by a 7-to-0 vote. Staff concurs and recommends that the City Council approve the comprehensive plan amend- ment; and WHEREAS, on June 18, 2025, the City Council considered an application from Real Estate Equities for an amendment to the Cottage Grove 2040 Comprehensive Plan to change the land use designation from Medium Density Residential to High Density Residential for the legally described land above; and WHEREAS, on June 18, 2025, the City Council approved the proposed Comprehensive Plan Amendment application from Real Estate Equities for the legally described land above, subject to review by the Metropolitan Council pursuant to Minnesota Statute §473.864. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, approves the comprehensive plan amendment to change the land use of 4.7 acres of land, legally described above, from Medium Density Residential to High Density Residential, and the distribution to the Metropolitan Council. Passed this 18th day of June 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk CITY OF COTTAGE GROVE, MINNESOTA ORDINANCE NO. 1101 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA AMENDING CITY CODE TITLE 11-1-3, ZONING MAP, VIA REZONING CERTAIN PROPERTY IN SECTION 29 FROM AG-2, AGRICULTURAL TO R-6, HIGH DENSITY RESIDENTIAL DISTRICT The City Council of the City of Cottage Grove, Washington County, Minnesota, does ordain as follows: SECTION 1. AMENDMENT. The City of Cottage Grove’s Official Zoning Map as referenced in Section 11-1-3 of the “Code of the City of Cottage Grove,” County of Washington, State of Minnesota, shall be amended by rezoning 4.7 acres of land legally described below from AG-2, Agricultural, to R-6, High Density Residential: Lot 1, Block 1, Preserve at Prairie Dunes, Cottage Grove, Washington County, State of Minnesota SECTION 2. REZONING. The Official Zoning Map shall be amended by changing the zoning classification of the 4.7 acres of land legally described above from AG-2, Agricultural, to R-6, High Density Residential, based on the following findings: A. The Future Land Use Map in the Future Vision 2040 Comprehensive Plan identifies the future land use development of the subject property as Medium Density Residential land use. The applicant has applied for a comprehensive plan amendment to change the area guided as Medium Density Residential to High Density Residential. Approval of the zoning amendment is contingent upon approval by the Metropolitan Council of the comprehensive plan amendment. B. The proposed R-6, High Density Residential District, and its development standards, is consistent with the proposed high density residential land use designation in the Future Land Use Map of the City’s Future Vision 2040 Comprehensive Plan. C. The property is within the MUSA and can be properly served by public utilities. D. The proposed development helps provide the city with a diverse mix of housing types that are needed to serve all income levels and stages in the life cycle. SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire Official Zoning ordinance: “The City of Cottage Grove’s Official Zoning Map (City Code Title 11-1-3) shall be amended by rezoning 4.7 acres of land generally located north of the Hadley Avenue and 100th Street intersection, south of the Pine Glen 7th Addition, and east of the Settler’s Bluff plat from AG-2, Agricultural, to R-6, High Density Residential.” City of Cottage Grove, Minnesota Ordinance No. 1101 Page 2 of 2 SECTION 4. EFFECTIVE DATE. This ordinance amendment shall not be in full force and effective until after approval by the Metropolitan Council of the related 2040 Comprehensive Plan amendment identified in City Resolution 2025-082 and subsequent publication of this ordinance according to law. Passed this 18th day of June, 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2025-083 A RESOLUTION APPROVING A SITE PLAN REVIEW FOR A 164-UNIT AFFORDABLE RATE APARTMENT BUILDING TO BE LOCATED NORTH OF THE 100TH STREET AND HADLEY AVENUE INTERSECTION WHEREAS, Real Estate Equities applied for a Site Plan Review a 164-unit affordable rate apartment building to be located at the property legally described below: Lot 1, Block 1, Preserve at Prairie Dunes, Cottage Grove, Washington County, State of Minnesota WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property and a public hearing notice was published in the St. Paul Pioneer Press; and WHEREAS, a planning staff report, which detailed specific information on the property, and the application request was prepared and presented; and WHEREAS, the public hearing was open for public testimony and testimony from the ap pli- cant and the public was received and entered into the public record; and WHEREAS, the Planning Commission unanimously (7-to-0 vote) recommended that the City Council approve the Site Plan Review for the proposed 164-unit market rate apartment building at their May 19, 2025, meeting. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the site plan review for a proposed 164-unit affordable rate apartment building at the property legally described above, subject to the following conditions: General Development 1. Approval of the Rezoning and Site Plan Review is contingent upon Metropolitan Council approval of the Comprehensive Plan Amendment. Prior to the issuance of a building permit, the proposed 2040 Comprehensive Plan amendment must be approved by the Metropolitan Council. 2. Area charges, including park dedication, as calculated based on the “Area Charge Area” map, shall be paid prior to the issuance of a building permit. The Real Estate Equities project site is Lot 2 on the map with a total area of 6.245 acres. 3. At time of sale and closing on the property, all assessments are required to be paid unless otherwise agreed upon and documented through an amendment between the City and the current landowner. City of Cottage Grove, Minnesota City Council Resolution 2025-083 Page 2 of 7 4. The applicant shall reconstruct Hamlet Avenue between Hadley Avenue and the site entrance to an urban roadway section with a drainage system and pedestrian ac - commodations. The applicant shall be solely responsible for the costs to design and reconstruct this section of Hamlet Avenue. 5. The project shall be completed in accordance with the plans submitted and as amended by the conditions of approval. Any significant changes to the plans, as determined by the planning staff, shall require review and approval by the Planning Commission and City Council. 6. All applicable permits (i.e., building, electrical, grading, and mechanical) and a com - mercial plan review packet must be completed, submitted, and approved by the City prior to the commencement of any construction activities. Detailed construction plans must be reviewed and approved by the Building Official, City Engineer, and Fire Marshal. 7. The applicant shall receive appropriate permits or approvals from other regulatory agencies including, but not limited to: South Washington Watershed District, Minne - sota Department of Health, Minnesota Department of Natural Resources, and Minnesota Pollution Control Agency. 8. Signage is not approved as part of this application. All signage shall meet the requirements of the sign ordinance, including a monument sign with a base wrapped in similar materials as found on the principal structure, per City Code. 9. Site Plan Review approval shall expire one year from the date of City Council ap - proval unless a building permit has been requested or a time extension has been granted by the City Council. The City Council may extend the expiration date of such approval upon written application by the person to whom the approval was granted. 10. The developer shall enter into a stormwater management agreement prior to the issuance of a building permit with the City for the ownership and maintenance of the private stormwater basins. 11. The developer shall enter into a sidewalk encroachment and maintenance agree - ment for sidewalk connections within the rights of way of 100th Street and Hamlet Avenue. 12. A separate subsidy agreement is required to be approved if the developer is seeking a financial subsidy from the City. 13. The developer shall enter into a Development Agreement with the City prior to the issuance of any permits. City of Cottage Grove, Minnesota City Council Resolution 2025-083 Page 3 of 7 Landscaping 14. Irrigation shall be provided for all sodded and mulched landscaped areas. The irriga- tion system shall consist of an underground sprinkling system that is designed by a professional irrigation installer to meet the water requirements of the site’s specific vegetation. The system shall be detailed on the final landscape plan and shall not be located within the right of way or within any drainage and utility easements. 15. All areas of the site, where practical, shall be sodded and maintained. The develop - ment shall mow and maintain all site boulevards to the curb line of public streets. 16. Prior to the issuance of a building permit, the Applicant shall submit to the City a letter of credit in the amount of 150 percent of the landscape estimate as required by City Ordinance. The financial guarantee shall auto renew annually from the date of installation to ensure installation, survival, and replacement of the landscaping improvements. 17. The developer shall be responsible for snow removal for all sidewalks, parking areas, etc. within the development property. 18. Prior to the issuance of a building permit, planning staff and the City Forester shall review and approve a final landscaping plan in writing. 19. Prior to the issuance of a building permit, a revised landscaping plan shall be sub - mitted to planning staff showing at least sixteen coniferous trees will be planted on site. Construction and Grading 20. A grading permit and financial guaranty are required for grading activity related to the project. 21. All grading, drainage, erosion control, and utilities must conform to the final plans approved by the City Engineer. 22. The Developer must submit for staff review and approval a final construction man - agement plan that includes erosion control measures, project phasing for grading work, areas designated for preservation, a crushed-rock construction entrance, and construction-related vehicle parking. All emergency overflow swales must be iden - tified on the grading and erosion control plan. 23. A pre-construction meeting with City staff and the contractor must be held before site work begins. The contractor will provide the City with a project schedule for the various phases of construction. 24. Erosion control devices must be installed prior to commencement of any grading activity and must be in accordance with the “Minnesota Construction Site Erosion City of Cottage Grove, Minnesota City Council Resolution 2025-083 Page 4 of 7 and Sediment Control Planning Handbook” and the conditions stipulated in Title 9 - 7-1, Erosion Control During Construction of the City’s Subdivision Ordinance. Performance Standards 25. All site lighting must meet City Code requirements. All light fixtures must be down - ward directed with flush lenses. In addition, any lighting under canopies (building entries) shall be recessed and use a flush lens. The specifications of all light fixtures must be provided with the application for a building permit. The light poles and f ix- tures shall be consistent in design and color with the development. 26. An updated Photometric Plan showing foot candles at 0.5 or less at property lines shall be submitted prior to issuance of a building permit. 27. Street lighting shall be provided per city standard detail LGT-7 in the north boulevard of the new Hamlet Avenue. 28. Final architectural plans, lighting details, and exterior construction materials and colors must be reviewed and approved by the Community Development Department prior to the issuance of a building permit. 29. All mechanical units shall be screened as required in Title 11-3-9 of the City’s Zoning Ordinance, be consistent with the building architecture, and be reviewed and ap- proved by the Community Development Department prior to the issuance of a building permit. 30. Rubbish, garbage, and recycling containers shall be stored indoors unless pickup is occurring. 31. No exterior storage shall be permitted. 32. Prior to the issuance of a building permit, planning staff shall approve all site fencing materials. Utilities 33. The Applicant is responsible for providing the necessary easements and costs as - sociated with road and utility improvements serving the site. All drainage and utility easements as recommended by the City Engineer shall be dedicated to the City for public purposes, if needed. 34. Water main, sanitary sewer, and storm sewer improvements shall be constructed per the final approved construction drawings and the city’s standard specifications and details. 35. The Applicant must make all necessary adjustments to the curb stops, gate valves, and metal castings to bring them flush with the topsoil (after grading). City of Cottage Grove, Minnesota City Council Resolution 2025-083 Page 5 of 7 36. The city has allowed a wet tap connection to the 18 -inch city main. The lead from the city main to the private hydrant will be considered a private pipe. A maintenance and access agreement shall be executed for the private hydrant. An encroachment agreement shall be executed for the private watermain in the Hamlet Avenue right of way. Onsite Infrastructure Improvements 37. The Applicant shall contact the electric, telephone, gas, and cable companies that are authorized to provide service to the property to ascertain whether any of those utility providers intend to install underground lines within the development. 38. The developer is responsible for all street maintenance; upkeep, and repair of curbs, boulevards, and sod and street sweeping until the project is complete. The devel - oper hereby agrees to indemnify and hold the City harmless from any and all claims for damages of any nature whatsoever arising out of the Applicant’s acts or omis - sions in performing the obligations imposed upon the Applicant by this paragraph. 39. The Applicant will provide to the City copies of test results, suppliers, subcontrac - tors, etc., relating to the work to be performed by the developer. 40. Applicant will be required to conduct all major activities to construct the improve - ments during the following hours of operation: Monday through Friday 7:00 A.M. to 7:00 P.M. Saturday 9:00 A.M. to 7:00 P.M. Sunday Not Allowed This does not apply to activities that are required on a 24 -hour basis such as de- watering or bypass pumping, etc. Any deviations from the above hours are subject to approval of the City. 41. The Applicant shall within 24 hours, or more often if required by the City Engineer, clear from the public streets and property any soil, earth, or debris resulting from construction work by the Applicant or its agents or assigns. All debris, including brush, vegetation, trees, and demolition materials, shall be properly disposed of off - site; burying construction debris, trees, and other vegetation is prohibited. Burning of trees and structures is prohibited, except for fire training only. 42. The Applicant grants the City, its agents, employees, officers, and contractors, per- mission to enter the site to perform all necessary inspections during grading and construction activities. 43. The Applicant will be responsible for vacation, addition, and recording of any needed easements for site utilities. City of Cottage Grove, Minnesota City Council Resolution 2025-083 Page 6 of 7 44. The Applicant must provide the City with an as-built survey of all private and public utilities and grading plan prior to issuance of a certificate of occupancy. 45. The Applicant must provide the City with a stormwater model reflecting as-built ele- vations and an acknowledgement from the building owner that the site, as con - structed, may not comply with the City’s freeboard standards prior to issuance of a certificate of occupancy. 46. Adequate dumpsters must be on site during construction. When the dumpsters are full, they must be emptied immediately or replaced with an empty dumpster. The builder is responsible for cleaning up debris onsite and on adjacent properties. 47. Adequate portable toilets must be on -site at all times during construction of devel- opment. Toilets must be regularly emptied. 48. After the site is rough graded, but before any utility construction commences or building permits are issued, the erosion control plan shall be implemented by the developer and inspected and approved by the City. The City may impose additional erosion control requirements if it is determined that the methods implemented are insufficient to properly control erosion. 49. All areas disturbed by the excavation and back -filling operations shall be fertilized, mulched, and disc anchored as necessary for seed retention. Time is of the essence in controlling erosion. If the developer does not comply with the erosion control plan and schedule, or supplementary instructions received from the City, or in an emer - gency determined at the sole discretion of the City, the City may take such action as it deems appropriate to control erosion immediately. The City will notify the developer in advance of any proposed action, but failure of the City to do so will not affect the Developer’s and the City’s rights or obligations. If the developer does not reimburse the City for any costs of the City incurred for such work within thirty (30) days, the City may draw down the letter of credit to pay such costs. 50. The Developer is responsible for erosion control inspection fees at the current rates. If the developer does not reimburse the City for the costs the City incurred for such work within thirty (30) days, the City may draw down the letter of credit to pay su ch costs. 51. Dust control measures must be in place to prevent dust and erosion, including, but not limited to daily watering, silt fences, and seeding. The City Engineer may impose reasonable measures to reduce dust at the site. 52. Construction parking on 100th Street, Hamlet Avenue, and Hadley Avenue is prohibited. City of Cottage Grove, Minnesota City Council Resolution 2025-083 Page 7 of 7 Passed this 18th day of June 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 CT165-61-1029425.v3 CITY OF COTTAGE GROVE WASHINGTON COUNTY STATE OF MINNESOTA Council member __________ introduced the following resolution and moved its adoption: RESOLUTION NO. 2025-092 A RESOLUTION SUPPORTING USE OF LOCAL AFFORDABLE HOUSING AID FOR AN AFFORDABLE RENTAL HOUSING DEVELOPMENT PROJECT WHEREAS, the City of Cottage Grove (the “City”) has received a request from Real Estate Equities (the “Developer”) for financial support for a 164-unit multi-family rental apartment project at Hadley Avenue and 100th Street in Cottage Grove (the “Project”); and WHEREAS, the City is supportive of affordable housing in the community and recognizes the financial challenges faced by such projects; and WHEREAS, the Developer intends to submit an application to the Washington County Community Development Agency (the “CDA”) for low-income housing tax credits (“LIHTC”) for the Project; and WHEREAS, in connection with its application for LIHTC, the Developer has requested that the City make a financial commitment to the Project; and WHEREAS, the City is a Tier I City and has available to it local affordable housing aid (“LAHA”) funds under Minnesota Statutes, section 477A.35 (the “Act”); and WHEREAS, the Project as proposed by the Developer will be a qualifying project under the Act. Now, Therefore, Be It Resolved by the City of Cottage Grove as follows: 1. The City supports dedication of its LAHA funds for the years 2024, 2025 and 2026 in an estimated total amount of $785,000 to support the Project, subject to such funds being made available to the City and the Project being a qualifying project under the Act. 2. City staff and consultants are hereby authorized and directed to transmit a copy of this resolution to the Developer for inclusion in its application to the CDA for LIHTC. The motion on the foregoing resolution was duly seconded by member _____________ and upon vote being taken, the following voted in favor thereof: 2 CT165-61-1029425.v3 ________________________________________ and the following voted against the same: ________________________________ WHEREUPON SAID RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED THIS 18TH DAY OF JUNE, 2025. Myron Bailey, Mayor ATTEST: Tamara Anderson, City Clerk kaas wilson architects REE -Hadley Avenue ApartmentsPROJECT DATA 1.0 04/02/25 UNIT MIX - GROSS AREA Name Count Unit Gross Area Total Area %Main Floor 1BR Unit 1-0 35 663 ft² 23,196 ft² 21% 35 23,196 ft² 21% 2BR Unit 3-1 78 939 ft² 73,234 ft² 48% Unit 3-2 8 1,149 ft² 9,188 ft² 5% 86 82,422 ft² 52% 3BR Unit 4-3 16 1,358 ft² 21,732 ft² 10% Unit 4-4 11 1,326 ft² 14,581 ft² 7% Unit 4-5 12 1,359 ft² 16,309 ft² 7% Unit 4-6 4 1,341 ft² 5,362 ft² 2% 43 57,984 ft² 26% Grand total 164 163,602 ft² 100% PARKING Level Type Count Level -1 148 Level 1 164 312 GROSS AREA - TOTAL Level Area Level 4 48,243 ft² Level 3 48,243 ft² Level 2 48,243 ft² Level 1 48,441 ft² Level -1 48,946 ft² Grand total 242,116 ft² MAXIMUM SITE COVERAGE:65% total impervious 56% total impervious PARKING:1.6 paved off-street parking spaces per dwelling unit UNIT/PARKING STALL RATIO = 1:1.9 SETBACKS: - Front yard: 15' - Rear yard: 15' - Side yard: 15' - Max Structure HT: 55' - Setbacks between Bldgs: 15' - Setbacks from other Districts: 30' (abutting 'R' districts) (no exceptions taken) BUILDING HT.:55' 48' (ABOVE FIRST FLOOR) ALLOWED:PROPOSED: ZONING (PROPOSED):§ 11-7-6: R-6 HIGH DENSITY RESIDENTIAL ZONING DISTRICT: ZONING:AG-2, Agriculture Preserve § 11-7-5: R-5 MEDIUM DENSITY RESIDENTIAL (Comp. Plan 2040) CURRENT:ALLOWED: PLANNING/ZONING METRICS APPLICATIONS: PARCEL AREA:4.7 ACRES (204,599 SF) PARCEL I.D.:2902721220002 COUNTY:WASHINGTON COUNTY PLAT NAME:PRESERVE AT PRAIRIE DUNES, BLOCK 1, LOT 1 ADDRESS/LOCATION:100TH ST. S & HADLEY AVE. S - COTTAGE GROVE, MN SITE METRICS UNIT NET AREA Name Area Unit 3-1 870 ft² Unit 3-2 1,021 ft² Unit 4-3 1,266 ft² Unit 4-4 1,241 ft² TOT LOT DOG RUN MONUMENT SIGN COMMUNITY PATIO GARAGE ENTRY FRONT ENTRY 100TH ST. SOUTH HADLEY AVE. SOUTH 10 0 T H S T . S O U T H RETENTION POND RETENTION POND kaas wilson architects REE -Hadley Avenue ApartmentsSITE PLAN 2.0 04/02/25 1" = 80'-0"1 SD Site Plan N 6.1 46.2 1 6.1 2 6.1 1 6.1 6 6.1 7 tot lot dog run 6.1 3 6.1 5 1,358 ft² Unit 4-3 1,358 ft² Unit 4-3 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 10,440 ft² Commons 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 1,326 ft² Unit 4-4 939 ft² Unit 3-1 939 ft² Unit 3-1 1,326 ft² Unit 4-4 1,359 ft² Unit 4-5 1,149 ft² Unit 3-2 1,358 ft² Unit 4-3 1,358 ft² Unit 4-3 1,359 ft² Unit 4-5 1,149 ft² Unit 3-2 939 ft² Unit 3-1 939 ft² Unit 3-1 6.24 6.2 5 6.2 3 6.2 2 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 663 ft² Unit 1-0 663 ft² Unit 1-0 1,359 ft² Unit 4-5 663 ft² Unit 1-0 663 ft² Unit 1-0 1,341 ft² Unit 4-6 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 6.1 46.2 1 6.1 2 6.1 1 6.1 6 6.1 7 6.1 3 6.1 5 1 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95100105110115120125 130 135 140 145 148 6.24 6.2 5 6.2 36.2 2 48,946 ft² Garage kaas wilson architects REE -Hadley Avenue ApartmentsFLOOR PLANS 3.0 04/02/25 1" = 80'-0"2 Level 1 N 1" = 80'-0"1 Level -1 6.1 46.2 1 6.1 2 6.1 1 6.1 6 6.1 7 6.1 3 6.1 5 1,358 ft² Unit 4-3 1,358 ft² Unit 4-3 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 1,326 ft² Unit 4-4 939 ft² Unit 3-1 939 ft² Unit 3-1 1,326 ft² Unit 4-4 1,359 ft² Unit 4-5 1,359 ft² Unit 4-5 1,149 ft² Unit 3-2 1,341 ft² Unit 4-6 1,358 ft² Unit 4-3 1,358 ft² Unit 4-3 1,359 ft² Unit 4-51,149 ft² Unit 3-2 939 ft² Unit 3-1 939 ft² Unit 3-1 1,326 ft² Unit 4-4 939 ft² Unit 3-1 939 ft² Unit 3-1 6.24 6.2 5 6.2 36.2 2 939 ft² Unit 3-1 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 663 ft² Unit 1-0 kaas wilson architects REE -Hadley Avenue ApartmentsFLOOR PLANS 3.1 04/02/25 1" = 80'-0"1 Levels 2 - 4 N 47 ' - 1 0 3 / 4 " 45 ' - 1 0 3 / 4 " 43 ' - 1 0 3 / 4 " Level 1 100'-0" Level 2 110'-7 7/8" Level 3 121'-3 3/4" Level 4 131'-11 5/8" Truss Brg. 141'-0 3/4" 47 ' - 1 0 3 / 4 " Level 1 100'-0" Level 2 110'-7 7/8" Level 3 121'-3 3/4" Level 4 131'-11 5/8" Truss Brg. 141'-0 3/4" 45 ' - 1 0 3 / 4 " 43 ' - 1 0 3 / 4 " CFB PANEL COLOR 4 CFB LAP SIDING COLOR 2 CFB LAP SIDING COLOR 1 CFB PANEL COLOR 2 CFB PANEL COLOR 3 MASONRY ADHERED STONE VENEER SPLIT-FACE CMU CFB LAP SIDING WOODLOOK Level 1 100'-0" Level 2 110'-7 7/8" Level 3 121'-3 3/4" Level 4 131'-11 5/8" Truss Brg. 141'-0 3/4" 45 ' - 1 0 3 / 4 " 1 2 3 45 6 7 kaas wilson architects REE -Hadley Avenue ApartmentsEXTERIOR ELEVATIONS 6.1 04/02/25 1" = 30'-0"4 Exterior Elevation - 4 1" = 30'-0"2 Exterior Elevation - 2 1" = 30'-0"1 Exterior Elevation - 1 1" = 30'-0"6 Exterior Elevation - 6 1" = 30'-0"7 Exterior Elevation - 7 1" = 30'-0"3 Exterior Elevation - 3 1" = 30'-0"5 Exterior Elevation - 5 TOTAL SQ FT. -81,344 MASONRY ADHERED STONE VENEER -29,283 SQ FT. -36% WINDOWS -16,471 SQ FT. -20% SPLITFACE CMU -7,320 SQ FT. -9% CLASS 1 MATERIALS TOTAL -65% CFB LAP SIDING & PANEL-28,470 SQ FT. -35% CLASS 3 MATERIALS TOTAL 35% Level 1 100'-0" Level 2 110'-7 7/8" Level 3 121'-3 3/4" Level 4 131'-11 5/8" Truss Brg. 141'-0 3/4" Level 1 100'-0" Level 2 110'-7 7/8" Level 3 121'-3 3/4" Level 4 131'-11 5/8" Truss Brg. 141'-0 3/4" Level 1 100'-0" Level 2 110'-7 7/8" Level 3 121'-3 3/4" Level 4 131'-11 5/8" Truss Brg. 141'-0 3/4" CFB PANEL COLOR 4 CFB LAP SIDING COLOR 1 CFB LAP SIDING COLOR 2 CFB PANEL COLOR 2 CFB PANEL COLOR 3 CFB LAP SIDING WOODLOOK MASONRY ADHERED STONE VENEER SPLIT-FACE CMU Level 1 100'-0" Level 2 110'-7 7/8" Level 3 121'-3 3/4" Level 4 131'-11 5/8" Truss Brg. 141'-0 3/4" 5 4 3 2 1 kaas wilson architects REE -Hadley Avenue ApartmentsEXTERIOR ELEVATIONS 6.2 04/02/25 1" = 30'-0"1 Exterior Elevation - 8 1" = 30'-0"2 Exterior Elevation - 9 1" = 30'-0"3 Exterior Elevation - 10 1" = 30'-0"4 Exterior Elevation - 11 1" = 30'-0"5 Exterior Elevation - 12 TOTAL SQ FT. -81,344 MASONRY ADHERED STONE VENEER -29,283 SQ FT. -36% WINDOWS -16,471 SQ FT. -20% SPLITFACE CMU -7,320 SQ FT. -9% CLASS 1 MATERIALS TOTAL -65% CFB LAP SIDING & PANEL-28,470 SQ FT. -35% CLASS 3 MATERIALS TOTAL 35% 45490 VLN B 814.54 45491 VLN 814.31 45492 VLN 814.76 45493 VLN 815.04 45494 VLN 814.15 45495 VLN 814.02 45496 VLN E F 815.35 25030 GAS B 813.89 25031 GAS 813.9025032 WMN B 814.12 25033 FOP B 814.51 25034 FOP E 813.51 25036 GAS 813.8325037 WMN 815.2725044 WMN WMN1 B 815.00 25046 WMN1 E 815.70 25067 COL B 813.72 25068 COL 813.76 25069 COL E 813.78 25071 COL B 813.97 25072 COL 814.17 25073 COL E 814.09 25092 WMN 814.94 25093 WMN 814.02 25148 WMN 813.23 25167 WMN E 814.43 25191 GAS B 813.22 25192 WMN B 812.24 25193 WMN E 812.04 25194 GAS E 812.84 G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B E E E E E E H REMOVE TREES-TYP REMOVE TREES-TYP REMOVE TREES-TYP REMOVE TREES-TYPCOORDINATE LOCATION W/ CITY OF EMERGENCY SIREN LOCATION. NEW LOCATION MAY BE NECESSARY FOR PROPOSED SITE GRADING. SALVAGE STOP SIGN AND ROAD SIGN REMOVE BITUMINOUS PAVEMENT AND BASE MATERIAL REMOVE GRAVEL SHOULDER PROTECT EXISTING UTILITYIES-TYP REMOVE SECTION OF EXISTING TRAIL REMOVE RIP RAP REMOVE CULVERT REMOVE CURB TAPERS SAWCUT BITUMINOUS (FULL DEPTH) SAWCUT BITUMINOUS (FULL DEPTH) REMOVE CURB/GUTTER COORDINATE W/ CITY FOR SILT FENCE REMOVAL-TYP REMOVE SIGN REMOVE SIGN AND REPLACE IS SAME POSITION POST CONSTRUCTION REMOVE CURB/GUTTER REMOVE BITUMINOUS PAVEMENT FOR SANITARY CONNECTION SAWCUT BITUMINOUS (FULL DEPTH) REMOVE CURB/GUTTER LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 1 - 1 D E M O L I T I O N P L A N Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 4 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - DEMOLITION PLAN C1-1 1.CONTRACTOR SHALL REMOVE AND/OR RELOCATE EXISTING PRIVATE UTILITIES AS NECESSARY. CONTRACTOR TO COORDINATE ACTIVITIES WITH UTILITY COMPANIES & OWNER. 2.CLEAR AND GRUB AND REMOVE ALL TREES NOTED FOR REMOVAL, VEGETATION AND SITE DEBRIS WITHIN CONSTRUCTION LIMITS PRIOR TO GRADING. STRIP TOP SOIL AND STOCKPILE ON-SITE. ALL REMOVED MATERIAL SHALL BE HAULED FROM THE SITE DAILY. ALL CLEARING AND GRUBBING AND REMOVALS SHALL BE PERFORMED PER THE CONTRACT SPECIFICATIONS. EROSION CONTROL MEASURES SHALL BE IMMEDIATELY ESTABLISHED UPON REMOVAL. SEE THE STORMWATER POLLUTION PREVENTION PLAN (SWPPP) / GRADING & EROSION CONTROL PLAN. 3.CONTRACTOR SHALL PROTECT SURFACE AND SUBSURFACE FEATURES NOT NOTED FOR REMOVAL. CONTRACTOR TO NOTIFY ENGINEER WITH ANY CONFLICTS OR PLAN DISCREPANCIES. 4.CONTRACTOR TO SCHEDULE PRE-CONSTRUCTION MEETING(S) WITH UTILITY OWNER(S) TO DISCUSS DISCONNECTIONS AND/OR RELOCATIONS. 5.CONTRACTOR TO VERIFY LOCATION OF SEPTIC FIELD(S) & WELL(S) ON SITE. COORDINATE REMOVALS AND/OR ABANDONMENT WITH THE APPLICABLE GOVERNING AGENCIES. CONTRACTOR SHALL BE RESPONSIBLE FOR OBTAINING APPLICABLE PERMITS. WELLS ON THE PROPERTY SHALL BE SEALED BY A MINNESOTA DEPARTMENT OF HEALTH (MDH) LICENSED CONTRACTOR. 6.BITUMINOUS PAVEMENT REMOVALS ARE TO BE MADE TO A VERTICAL SAW CUT OR TO A NEAT MILLED EDGE. 7.CONCRETE PAVEMENT, SIDEWALK, CURB & GUTTER AND OTHER POURED CONCRETE ITEMS ARE TO BE REMOVED TO AN EXISTING EXPANSION OR CONTRACTION JOINT. SAW CUT AS NECESSARY FOR A NEAT EDGE OF REMOVAL. 8.ANY DAMAGE TO ITEMS NOT NOTED TO BE REMOVED SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR AND SHALL BE REPAIRED OR REPLACED TO ORIGINAL CONDITION WITH NO ADDITIONAL COMPENSATION. 9.CONTRACTOR SHALL COORDINATE ALL WORK WITHIN THE PUBLIC RIGHT OF WAY WITH THE APPLICABLE GOVERNING AGENCIES. ALL WORK SHALL BE PERFORMED PER THE REQUIREMENTS OF THE APPLICABLE GOVERNING AGENCIES. 10.CONTRACTOR TO COORDINATE ALL WORK WITHIN THE ADJACENT PROPERTIES WITH THE OWNER AND ADJACENT PROPERTY OWNER. 11.REFER TO THE GEOTECHNICAL REPORT FOR INFORMATION INCLUDING BUT NOT LIMITED TO GROUNDWATER CONDITIONS AND RECOMMENDATIONS FOR EXCAVATION DEWATERING. 12.THE CONTRACTOR SHALL COORDINATE WITH THE OWNER FOR ANY REPAIRS TO THE IRRIGATION SYSTEM THAT IS AFFECTED DURING CONSTRUCTION. SITE DEMOLITION NOTES REMOVE EXISTING TREES REMOVE BITUMINOUS PAVEMENT (ROADWAY) REMOVE BITUMINOUS PAVEMENT (TRAIL) REMOVE GRAVEL SHOULDER DEMOLITION LEGEND N SCALE IN FEET 0 30 60 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. TREE PRESERVATION INFORMATION NOTE: SEE SHEET L1-1 LANDSCAPE PLAN FOR INFORMATION ON PROPOSED REPLACEMENT CALIPER INCHES. PROPOSED BUILDING FFE - 820.67 GFE - 810.00 0+00 1+00 2+00 3+00 4+00 5+00 6+ 0 0 6+ 6 6 . 9 4 H HC SIGN-TYP (SEE DETAIL) CURB TAPER FLAT CURB-TYP (SEE DETAIL) CURB TAPER B612 CURB/TUTTER-TYP (SEE DETAIL) SEE ARCH PLANS FORALL STOOP INFORMATION-TYP FRONT DOOR CURB TAPER FLAT CURB (SEE DETAIL) R7.0'R3.0' R3.0' R3.0' R5.0' R3.0' R30.0' R3.0' R3.0' R3.0' R3.0' R3.0' R20.0' R3.0' R7.0' R3.0' R7.0' R3.0' R7.0' R3.0' R7.0' R3.0' R1.0' R3.0' R36.0' R60.0'R5.0' R5.0' OUTDOOR AMENITY SPACE (SEE ARCH) FENCE GATE SITTING AREA, DOG SIGN & TRASH CL HAMLET.8' WIDE BITUMINOUS TRAIL (SEE PAVEMENT SECTION) CONCRETE APRON STRIPING AT TRAIL CROSSING (SEE DETAIL) 3' CURB TAPER 3' CURB TAPER FLAT CURB (SEE DETAIL) PED. CROSSING SIGN 7.0' 7.0' 7.0' 7.0' 18.0' 9.0' 24.0' 9.0' 9.0' 18.0' 24.0' 40.0' 24.0' 40.0' 24.0' 18.0' 18.0' 24.0' 24.0' 23.1' 24.0' 9.0' 9.0' 24.4' 18.0' 9.0' 24.0' 9.0' 9.0' 16.1'17.8' 15.0' 16.3' 28.0' 14.0' 14.0' 8.0' CONCRETE APRON (SEE DETAIL) B618 CURB/GUTTER (SEE DETAIL)MATCH APRON TO EX. TRAIL CONCRETE APRON 3' CURB TAPER FLAT CURB (SEE DETAIL) 7.0' R7.0' R7.0' R50.0' R75.0' R75.0' R10.0' R40.0' R20.0' 32.8' 28.0' REFER TO ROAD SECTION DETAIL NO PARKING SIGNNO PARKING SIGNNO PARKING SIGN STOP SIGN 7.0' 7.0' 5.0' R7.0' R3.0' R30.0' B618 CURB/GUTTER (SEE DETAIL) SEE CITY DETAIL STR-1 FOR PAVEMENT SECTION GARAGE ENTRANCE TOT LOT DOG RUN WEST INFILTRATION BASIN EAST INFILTRATION BASIN EX. 8' WIDE TRAIL EX. 8 ' W I D E T R A I L EX . 8 ' W I D E T R A I L EX. 8 ' W I D E T R A I L EX. 8 ' W I D E T R A I L EX . 8 ' W I D E T R A I L EX. 8 ' W I D E T R A I L R36.0' R5.0' R5.0' R3.0' R3.0' R3.0' R3.0' 24.0' 18.0'18.0' 9.0'9.0' STOOP INFO (SEE ARCH) 68.0' 28.0' SITTING AREA T.B.D. CONCRETE BLOCK RETAINING WALL HC RAMP W/ CURB TAPERS HC RAMP W/ CURB TAPERS HC RAMP W/ CURB TAPERS 5.0' REPLACE EXISTING PAVEMENT SECTION TO EXISTING GRADES BETWEEN ARROWS START OF HAMLET STREET SECTION. SEE PROFILE END OF PROPOSED HAMLET AVE S AT STATION 6+39.56 LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 2 - 1 S I T E P L A N Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 5 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - N SCALE IN FEET 0 30 60 SITE PLAN C2-1 PARKING STALL COUNT ACCESSIBLE PARKING STALL 2 LEGEND CATCH BASIN STORM SEWER SANITARY SEWER WATERMAIN STORM MANHOLE SANITARY MANHOLE HYDRANT GATE VALVE SPOT ELEVATION SIGN LIGHT POLE POWER POLE WATER MANHOLE / WELL CONTOUR CONCRETE CURB UNDERGROUND ELECTRIC CONCRETE TELEPHONE PEDESTAL UNDERGROUND TELEPHONE UNDERGROUND GAS OVERHEAD UTILITY CHAIN LINK FENCE BUILDING RETAINING WALL NO PARKING UNDERGROUND FIBER OPTIC SANITARY SEWER SERVICE WATER SERVICE ELECTRIC METER GAS METER TREE LINE EXISTING PROPOSED 972 DRAINTILE FORCEMAIN 3 7 3 PARKING SETBACK LINE BUILDING SETBACK LINE 2 FENCE FLARED END SECTION POST INDICATOR VALVE BENCHMARK SOIL BORING 3 DIRECTION OF FLOW 1.0% 972.5 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. PROPERTY AREA:204,560 SQ. FT. / 4.696 +/- AC C EXISTING IMPERVIOUS AREA:0 SF / 0 AC (0.00%) PROPOSED IMPERVIOUS AREA:122,905 SF / 2.822AC (60.1%) SITE DATA OFF-STREET PARKING CALCULATIONS APARTMENT PROPOSED ABOVE GROUND ACCESSIBLE SURFACE PARKING:6 STALLS REQUIRED ACCESSIBLE PARKING: 6 STALLS** **REQUIRED MINIMUM NUMBER OF ACCESSIBLE SPACES FOR 151 TO 200 STALLS ACCESSIBLE PARKING OUTDOOR STANDARD STALLS = 158 STALLS OUTDOOR HANDICAP STALLS = 6 STALLS TOTAL STALLS = 164 STALLS PAVEMENT TYPES LIGHT DUTY BITUMINOUS PAVEMENT CONCRETE SIDEWALK HEAVY DUTY BITUMINOUS PAVEMENT HEAVY DUTY CONCRETE PAVEMENT 1.ALL PAVING, CONCRETE CURB, GUTTER AND SIDEWALK SHALL BE FURNISHED AND INSTALLED IN ACCORDANCE WITH THE DETAILS SHOWN PER THE DETAIL SHEET(S) AND APPLICABLE GOVERNING AGENCY REQUIREMENTS. 2.ACCESSIBLE PARKING AND ACCESSIBLE ROUTES SHALL BE PROVIDED PER CURRENT ADA STANDARDS AND APPLICABLE GOVERNING AGENCY REQUIREMENTS. 3.ALL CURB DIMENSIONS SHOWN ARE TO THE FACE OF CURB UNLESS OTHERWISE NOTED. 4.ALL BUILDING DIMENSIONS ARE TO THE OUTSIDE FACE OF WALL UNLESS OTHERWISE NOTED. 5.BITUMINOUS IMPREGNATED FIBER BOARD TO BE PLACED AT FULL DEPTH OF CONCRETE ADJACENT TO EXISTING STRUCTURES AND BEHIND CURB ADJACENT TO DRIVEWAYS AND SIDEWALKS. 6.SEE SITE ELECTRICAL PLAN FOR SITE LIGHTING. 6.REFER TO ARCHITECTURAL PLANS FOR DETAILED BUILDING AREAS, DIMENSIONS, UNIT COUNTS, STRUCTURED PARKING STALL TOTALS, FLOOR AREA RATIOS, ETC. SITE NOTES PROPOSED BUILDING FFE - 820.67 GFE - 810.00 45371 GRV 815.85 45380 GRV 815.77 45385 GRV 816.00 45394 GRV 816.10 45399 GRV 816.56 45418 GRV 816.36 45419 GRV E 816.24 45490 VLN B 814.54 45491 VLN 814.31 45492 VLN 814.76 45493 VLN 815.04 45494 VLN 814.15 45495 VLN 814.02 45496 VLN E F 815.35 25067 COL B 813.72 25068 COL 813.76 25069 COL E 813.78 25071 COL B 813.97 25072 COL 814.17 25073 COL E 814.09 G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B E E E E E E H 888 2.9% 2. 8 % 1.5 % 2.2 % 2. 7 % 3. 1 % 2.0% 2.0% 1.6% 2.9% 9. 7 % 1.3% 4.9% 2. 0 % 2.0 % 1.7% 3.2 % 3.2 % 3.7 % 2.5 % 2.4% 3.0% 4.9% 3.5 % 3.3 % 3. 3 % 2.2% 2.5% 3.5 % 3.4 % 4 4 888 8 88 8 8 8 8 8 8 8 8 8 8 8 888 1.9 % 3:1 3:1 3:1 3:1 3: 1 3:1 3:1 3: 1 4:1 5:1 8 888888888888 2.0 % 1.8%1.6% BR E A K LI N E BR E A K L I N E 1. 0 % 3:1 EOF EOF 3:1 8 1.8 % 1. 7 % 812 812 8 8 888 8 2.8 % 2. 0 % 4. 9 % 4.9% 1. 4 % 1. 5 % 1.5% BREAK 1. 1 % 1.9 % 1.9 % 815 814 816 81 281 3 81 4 81 2 81 4 815 816 817 818 819 816 81681 7 818 819 820 81 9 819 81 6 81 5 815 81 5 813 814 807 810 815 816 817818 81 4 81 0 80 6 80 8 81 0 81 2 81 4 80 6 80 6 80 8 80 9 81 2 80 7 81 2 81 5 81 5 81 4 815 813 814 816 815 816 815 814815 811812813814 810 807 808 809 807 810 808809 817 818 819 818 815815813813814814816817817 815814 816 817 811 816 817 816 816 817 818 817 816 815 816 817 818 814 815816815 813814 816 813 815 817 814 815 817 817 817 814 81 6 81 6 814 815 813814816 81 6 81 5 815 815 81 4 816 12.8312.83 12.74 12.74 9.88 9.80 10.00 14.07 14.55 15.85 16.07 16.30 14.54 15.77 15.63 14.91 13.34 13.69 14.10 14.5614.83 14.14 13.87 14.50 13.87 15.05 15.72 16.17 16.6318.49 19.97 19.97 19.90 19.58 19.97 20.29 19.99 20.37 20.37 20.05 20.37 20.10 20.10 19.56 20.10 20.10 17.39 17.03 17.33 14.66 14.36 14.34 13.25 16.00 20.67 20.67 20.67 19.0015.25 15.25 16.00 15.72 15.50 15.50 15.50 15.0015.50 20.67 20.08 20.67 20.09 20.06 15.84 19.17 19.40 17.00 17.73 18.89 19.09 18.74 17.00 14.15 13.31 15.24 19.17 15.32 18.86 16.09 16.50 16.46 16.32 14.17 15.54 17.51 18.01 18.0016.00 9.00 14.83 14.01 19.46 20.12 20.47 20.16 20.13 16.46 18.20 18.59 18.87 18.22 18.26 17.98 19.27 15.54 16.81 15.64 14.14 15.90 16.30 15.90 17.35 16.96 16.96 17.83 17.91 11.79 12.47 12.55 11.55 14.54 15.23 15.75 15.50 15.44 15.29 15.52 15.56 14.93 11.79 12.18 15.30 15.26 15.71 15.83 15.56 14.28 14.36 15.24 15.41 15.88 13.50 14.25 13.31 16.41 15.17 15.40 20.37 20.05 15.65 15.32 14.20 14.53 15.87 16.19 14.05 16.09 13.01 16.32 15.98 16.12 16.04 15.89 16.30 16.38 15.97 16.05 16.05 16.31 15.22 14.91 14.50 14.50 14.25 TW=814.00 GW=811.00 GW=814.00 TW=814.00 GW=811.00 GW=814.00 14.021.5% 14.56 14.63 2.0 % 14.00 14.32 14.05 811 812 813 810 815814 14.50 2.0% 14.17 14.54 2. 0 % 81 4 814 81 4 815 BR E A K BRE A K 16.00 16.12 15.48 15.17 MATCH EXISTING MATCH EXISTING 15.41 EAST INFILTRATION BASIN HWL=812.59 BOTTOM=807.00 2' SAND BOTTOM 805.00 WEST INFILTRATION BASIN HWL=811.55 BOTTOM=806.00 2' SAND BOTTOM 804.00 REPLACE EXISTING PAVEMENT SECTION TO EXISTING GRADES BETWEEN ARROWS START OF HAMLET STREET SECTION. SEE PROFILE END OF PROPOSED HAMLET AVE S AT STATION 6+39.56 LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 3 - 1 G R A D I N G P L A N Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 2 3 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - GRADING PLAN C3-1 1.SPOT ELEVATIONS REPRESENT FINISHED SURFACE GRADES, GUTTER/FLOW LINE, FACE OF BUILDING, OR EDGE OF PAVEMENT UNLESS OTHERWISE NOTED. 2.ALL ACCESSIBLE ROUTES SHALL BE CONSTRUCTED WITH A CROSS SLOPE NOT EXCEEDING 2% AND A RUNNING SLOPE NOT EXCEEDING 5%. 3.AT TURNING POINTS ALONG THE ACCESSIBLE ROUTE THE PAVEMENT SHALL NOT EXCEED 2% IN ANY DIRECTION FOR AN AREA 60" IN DIAMETER. 4.ALL PUBLIC SIDEWALKS SHALL BE CONSTRUCTED WITH A CROSS SLOPE NOT EXCEEDING 2% AND A RUNNING SLOPE NOT EXCEEDING 5%. 5.CATCH BASINS AND MANHOLES IN PAVED AREAS SHALL BE SUMPED 0.04 FEET. ALL CATCH BASINS IN GUTTERS SHALL BE SUMPED 0.16 FEET. RIM ELEVATIONS SHOWN ON PLANS DO NOT REFLECT SUMPED ELEVATIONS. 7.GRADING, INCLUDING BUT NOT LIMITED TO EXCAVATION AND BACKFILL, OF THE INFILTRATION AREA(S) SHALL BE ACCOMPLISHED USING LOW-IMPACT EARTH-MOVING EQUIPMENT TO PREVENT COMPACTION OF THE UNDERLYING SOILS. SMALL TRACKED DOZERS AND BOBCATS WITH RUNNER TRACKS ARE RECOMMENDED. NO WHEELED MACHINES SHALL BE USED. 8.SOIL BENEATH THE INFILTRATION AREA(S) SHALL BE RIPPED WITH A TOOTHED BUCKET TO REMOVE SOIL INTERFACE PRIOR TO BACKFILL. 9.ALL DISTURBED UNPAVED AREAS ARE TO RECEIVE MINIMUM OF 4 INCHES OF TOP SOIL AND SEED/MULCH OR SOD. THESE AREAS SHALL BE WATERED/MAINTAINED BY THE CONTRACTOR UNTIL VEGETATION IS ESTABLISHED. REFER TO THE LANDSCAPE PLANS, DETAILS AND SPECIFICATIONS FOR FINAL SITE STABILIZATION. 10.FOR SITE RETAINING WALLS "TW" EQUALS SURFACE GRADE AT TOP FACE OF WALL (NOT TOP OF WALL), "GW" EQUALS SURFACE GRADE AT WALL GRADE TRANSITION, AND "BW" EQUALS SURFACE GRADE AT BOTTOM FACE OF WALL (NOT BOTTOM OF BURIED WALL COURSES). 11.FOR SITE STAIRS, "TS" EQUALS SURFACE ELEVATION AT TOP OF STAIRS AND "BS" EQUALS SURFACE ELEVATION AT BOTTOM OF STAIRS. REFER TO SITE PLAN FOR NUMBER OF RISERS AND RISER HEIGHT. 12.STREETS MUST BE CLEANED AND SWEPT WHENEVER TRACKING OF SEDIMENTS OCCURS AND BEFORE SITES ARE LEFT IDLE FOR WEEKENDS AND HOLIDAYS. A REGULAR SWEEPING SCHEDULE MUST BE ESTABLISHED. 13.DUST MUST BE ADEQUATELY CONTROLLED. 14.SEE SWPPP FOR ADDITIONAL EROSION CONTROL NOTES AND REQUIREMENTS. 15.SEE SITE PLAN FOR CURB AND BITUMINOUS TAPER LOCATIONS. 16.THE CONTRACTOR ALONG WITH THE OWNER SHALL OBTAIN ALL NECESSARY PERMITS AND APPROVALS FROM GOVERNING AUTHORITIES, INCLUDING ANY CITY PERMITS AND THE NPDES PERMIT. 17.INSTALL EROSION CONTROL AND TREE PROTECTION MEASURES BEFORE BEGINNING SITE GRADING ACTIVITIES. SOME EROSION CONTROLS SUCH AS BALE CHECKS AND TEMPORARY SILT PONDS MAY BE INSTALLED AS GRADING OCCURS IN SPECIFIC AREAS. MAINTAIN EROSION CONTROLS THROUGHOUT THE GRADING PROCESS AND REMOVE WHEN TURF HAS BEEN ESTABLISHED. 18.CONTRACTOR SHALL PROVIDE AS-BUILT INFORMATION OF GRADING ACTIVITIES AS NEEDED PER APPLICABLE PERMIT REQUIREMENTS AND/OR DEVELOPMENT AGREEMENTS. 19.POST CONSTRUCTION TESTING OF THE INFILTRATION RATE AND DRAWDOWN PERIOD WILL BE REQUIRED.” POST CONSTRUCTION TESTING SHOULD YIELD RESULTS OF APPROXIMATELY TWICE THE DESIGN RATE, PROVIDING A SAFETY FACTOR CONSISTENT WITH SECTION 16.11 OF THE NPDES CONSTRUCTION STORMWATER PERMIT. IF TEST RESULTS EXCEED 8.3 INCHES PER HOUR, SECTION 16.16 REQUIRES THAT SOILS BE AMENDED TO SLOW THE INFILTRATION RATE BELOW 8.3 INCHES PER HOUR GRADING, DRAINAGE & EROSION CONTROL NOTES N SCALE IN FEET 0 30 60 PARKING STALL COUNT ACCESSIBLE PARKING STALL 2 LEGEND CATCH BASIN STORM SEWER SANITARY SEWER WATERMAIN STORM MANHOLE SANITARY MANHOLE HYDRANT GATE VALVE SPOT ELEVATION SIGN LIGHT POLE POWER POLE WATER MANHOLE / WELL CONTOUR CONCRETE CURB UNDERGROUND ELECTRIC CONCRETE TELEPHONE PEDESTAL UNDERGROUND TELEPHONE UNDERGROUND GAS OVERHEAD UTILITY CHAIN LINK FENCE BUILDING RETAINING WALL NO PARKING UNDERGROUND FIBER OPTIC SANITARY SEWER SERVICE WATER SERVICE ELECTRIC METER GAS METER TREE LINE EXISTING PROPOSED 972 DRAINTILE FORCEMAIN 3 7 3 PARKING SETBACK LINE BUILDING SETBACK LINE 2 FENCE FLARED END SECTION POST INDICATOR VALVE BENCHMARK SOIL BORING 3 DIRECTION OF FLOW 1.0% 972.5 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. PROPOSED BUILDING FFE - 820.67 GFE - 810.00 0+00 1+00 2+00 3+00 4+00 5+00 6+ 0 0 6+ 6 6 . 9 4 G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B E E E E E E H >> >>>>>> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> 81 6 816 81481 4 814 812 81 2 812 812 812 812 812 812 810 810 810 812 812 812 810 812 812 814 81 4 814 81 6 81 6 81 6 888 4 4 888 8 88 8 8 8 8 8 8 8 8 8 8 8 8888 888888888888 8 812 812 8 8 888 8 815 814 816 81 281 3 81 4 81 2 81 4 815 816 817 818 819 816 81681 7 818 819 820 81 9 819 81 6 81 5 815 81 5 813 814 807 810 815 816 817818 81 4 81 0 80 6 80 8 81 0 81 2 81 4 80 6 80 6 80 8 80 9 81 2 80 7 81 2 81 5 81 5 81 4 815 813 814 816 815 816 815 814815 811812813814 810 807 808 809 807 810 808809 817 818 819 818 815815813813814814816817817 815814 816 817 811 816 817 816 816 817 818 817 816 815 816 817 818 814 815816815 813814 816 813 815 817 814 815 817 817 817 814 81 6 81 6 814 815 813814816 81 6 81 5 815 815 81 4 816 811 812 813 810 815814 81 4 814 81 4 815 BIO-ROLL (SEE DETAIL) ROCK CONSTRUCTION ENTRANCE-TYP (SEE DETAIL) SILT FENCE-TYP (SEE DETAIL) SILT FENCE-TYP (SEE DETAIL) SILT FENCE-TYP (SEE DETAIL) INLET PROTECTION-TYP (SEE DETAIL) INLET PROTECTION-TYP (SEE DETAIL) INLET PROTECTION-TYP (SEE DETAIL) RIP RAP-TYP BIO-ROLL DITCH CHECK-TYP (SEE DETAIL) INLET PROTECTION-TYP (SEE DETAIL) LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 3 - 2 S W P P P P L A N Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 2 4 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - SWPP PLAN C3-2 SEE SHEET C3-3 FOR SWPPP NOTES AND SWPPP DETAILS. GENERAL NOTES INLET PROTECTION SILT FENCE EXISTING DRAINAGE PATTERN PROPOSED DRAINAGE PATTERN BIO ROLLS ROCK CONSTRUCTION ENTRANCE SWPPP LEGEND N SCALE IN FEET 0 30 60 PARKING STALL COUNT ACCESSIBLE PARKING STALL 2 LEGEND CATCH BASIN STORM SEWER SANITARY SEWER WATERMAIN STORM MANHOLE SANITARY MANHOLE HYDRANT GATE VALVE SPOT ELEVATION SIGN LIGHT POLE POWER POLE WATER MANHOLE / WELL CONTOUR CONCRETE CURB UNDERGROUND ELECTRIC CONCRETE TELEPHONE PEDESTAL UNDERGROUND TELEPHONE UNDERGROUND GAS OVERHEAD UTILITY CHAIN LINK FENCE BUILDING RETAINING WALL NO PARKING UNDERGROUND FIBER OPTIC SANITARY SEWER SERVICE WATER SERVICE ELECTRIC METER GAS METER TREE LINE EXISTING PROPOSED 972 DRAINTILE FORCEMAIN 3 7 3 PARKING SETBACK LINE BUILDING SETBACK LINE 2 FENCE FLARED END SECTION POST INDICATOR VALVE BENCHMARK SOIL BORING 3 DIRECTION OF FLOW 1.0% 972.5 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 3 - 3 S W P P P N O T E S Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 6 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - SWPPP NOTES C3-3 1.THE NATURE OF THIS PROJECT WILL CONSIST OF CONSTRUCTING A PROPOSED APARTMENT BUILDING, SURFACE PAVEMENTS, UTILITIES, LANDSCAPING, AND UNDERGROUND STORMWATER MANAGEMENT SYSTEMS. 2.THE INTENDED SEQUENCING OF MAJOR CONSTRUCTION ACTIVITIES ARE AS FOLLOWS: A.INSTALL VEHICLE TRACKING BMP (DATE) B.INSTALL INLET PROTECTION (DATE) C.INSTALL SILT FENCE AROUND SITE (DATE) D.CLEAR AND GRUB SITE (DATE) E.STRIP AND STOCKPILE TOPSOIL (DATE) F.REMOVE PAVEMENTS ROUGH GRADE SITE (DATE) G.IMPORT CLEAN FILL FOR REPLACEMENT AND BALANCE (DATE) H.INSTALL UTILITIES (DATE) I.INSTALL BUILDING FOUNDATIONS (DATE) J.INSTALL CURB AND GUTTER (DATE) K.INSTALL PAVEMENTS AND WALKS (DATE) L.FINAL GRADE SITE (DATE) M.REMOVE ACCUMULATED SEDIMENT FROM STORMWATER SYSTEMS (DATE) N.SEED AND MULCH (DATE) O.WHEN ALL CONSTRUCTION ACTIVITY IS COMPLETE AND THE SITE IS STABILIZED, REMOVE SILT FENCE, INLET PROTECTION, AND RESEED ANY AREAS DISTURBED BY THE REMOVAL. 3.SITE DATA: DISTURBED AREA: 6.60 AC PRE-CONSTRUCTION IMPERVIOUS AREA:0.00 AC PROPOSED PARCEL PRE-CONSTRUCTION IMPERVIOUS AREA:0.60 AC PUBLIC RIGHT OF WAY POST-CONSTRUCTION IMPERVIOUS AREA:2.86 AC PROPOSED PARCEL POST-CONSTRUCTION IMPERVIOUS AREA: 0.62 AC PUBLIC RIGHT OF WAY GENERAL SOIL TYPE: SEE GEOTECHNICAL EVALUATION REPORT BY BRAUN HYDROLOGY INFORMATION: SEE HYDROLOGY REPORT PREPARED BY LOUCKS 4.EROSION AND SEDIMENT CONTROLS WERE DESIGNED TO EFFECTIVELY CONTROL STORMWATER RUNOFF WITHIN THE PROJECT AREAS. EROSION AND SEDIMENT CONTROL HAVE BEEN PROPOSED TO MINIMIZE CHANNEL EROSION AND SCOUR IN THE IMMEDIATE VICINITY OF DISCHARGE POINTS. FACTORS THAT WERE CONSIDERED INCLUDE PROPOSED IMPERVIOUS AREAS, SLOPE OF IMPERVIOUS SURFACES, STORMWATER INFRASTRUCTURE DISCHARGE POINTS, AND ANNUAL AVERAGE PRECIPITATION DATA FOR THE PROJECT AREA. 5.WASHINGTON COUNTY RECEIVES AN AVERAGE OF 33 INCHES OF PRECIPITATION PER YEAR. THE FOLLOWING COUNTY 24-HOUR STORM EVENTS ARE BASED ON ATLAS 14 RAINFALL DATA: 2-YR 2.80 INCHES 10-YR 4.16 INCHES 100-YR 7.20 INCHES 6.SEE "EXHIBIT: PROPOSED DRAINAGE AREAS" FOR SITE MAP WITH DRAINAGE AREA BOUNDARIES. 7.THE LOCATION OF AREAS NOT TO BE DISTURBED MUST BE IDENTIFIED WITH FLAGS, STAKES, SIGNS, SILT FENCE, ETC. BEFORE CONSTRUCTION BEGINS. 8.CONTRACTOR SHALL INSTALL RAIN GAUGE ON SITE. 9.GROUNDWATER & DEWATERING A.REFER TO THE GEOTECHNICAL REPORT FOR INFORMATION INCLUDING BUT NOT LIMITED TO GROUNDWATER CONDITIONS AND RECOMMENDATIONS FOR EXCAVATION DEWATERING. B.FOLLOW LOCAL, STATE, AND FEDERAL REGULATIONS FOR GROUNDWATER PUMPING AND OBTAIN ALL NECESSARY PERMITS. A WATER USE PERMIT FROM THE DNR IS REQUIRED WHEN WITHDRAWING MORE THAN 10,000 GALLONS OF WATER PER DAY OR 1 MILLION GALLONS PER YEAR. C.DISPERSE DISCHARGE USING APPROPRIATE ENERGY DISSIPATION MEASURES. D.BMPS SHALL BE USED TO PREVENT TURBID OR SEDIMENT LADEN WATERS FROM LEAVING SITE. E.DEWATERING SHALL NOT CAUSE NUISANCE CONDITIONS INCLUDING BUT NOT LIMITED TO EROSION OR SCOUR IN THE IMMEDIATE VICINITY OF DISCHARGE POINTS OR INUNDATION OF WETLANDS THAT CAUSES SIGNIFICANT ADVERSE IMPACTS TO THE WETLAND. 10.REFER TO THE GEOTECHNICAL REPORT FOR INFORMATION AND RECOMMENDATIONS RELATED TO SOIL CONTAMINATION. 11.ALL DISTURBED GROUND LEFT INACTIVE FOR SEVEN (7) OR MORE DAYS SHALL BE STABILIZED BY SEEDING OR SODDING (ONLY AVAILABLE PRIOR TO SEPTEMBER 15) OR BY MULCHING OR COVERING OR OTHER EQUIVALENT CONTROL MEASURE. 12.ON SLOPES 3:1 OR GREATER MAINTAIN SHEET FLOW AND MINIMIZE RILLS AND/OR GULLIES, SLOPE LENGTHS CAN NOT BE GREATER THAN 75 FEET. 13.ALL STORM DRAINS AND INLETS MUST BE PROTECTED UNTIL ALL SOURCES OF POTENTIAL DISCHARGE ARE STABILIZED. 14.SOIL COMPACTION SHALL BE MINIMIZED DURING CONSTRUCTION. 15.TEMPORARY SOIL STOCKPILES MUST HAVE EFFECTIVE SEDIMENT CONTROL AND CAN NOT BE PLACED IN SURFACE WATERS OR STORM WATER CONVEYANCE SYSTEMS. TEMPORARY STOCKPILES WITHOUT SIGNIFICANT AMOUNT OF SILT, CLAY, OR ORGANIC COMPOUNDS ARE EXEPMT EX: CLEAN AGGREGATE STOCK PILES, DEMOLITION CONCRETE STOCKPILES, SAND STOCKPILES. 16.SEDIMENT CONTROL PRACTICES SHALL BE INSTALLED ON ALL DOWNGRADIENT PERIMETERS AND UPGRADIENT OF ANY BUFFER ZONES. 17.SEDIMENT LADEN WATER MUST BE DISCHARGED TO A SEDIMENTATION BASIN WHENEVER POSSIBLE. IF NOT POSSIBLE, IT MUST BE TREATED WITH THE APPROPRIATE BMP'S. 18.SOLID WASTE MUST BE DISPOSED OF PROPERLY AND MUST COMPLY WITH MPCA DISPOSAL REQUIREMENTS. 19.NO VEHICLE WASHING ALLOWED ON SITE. 20.NO ENGINE DEGREASING IS ALLOWED ON SITE. 21.THE OWNER IS RESPONSIBLE FOR COMPLIANCE WITH ALL TERMS AND CONDITIONS OF THE PERMIT. THE OPERATOR IS RESPONSIBLE FOR COMPLIANCE WITH SECTIONS 3, 4, 6-22, 24 AND APPLICABLE REQUIREMENTS FOR CONSTRUCTION ACTIVITY IN SECTION 23. 22.TERMINATION OF COVERAGE-PERMITTEE(S) WISHING TO TERMINATE COVERAGE MUST SUBMIT A NOTICE OF TERMINATION (NOT) TO THE MPCA. ALL PERMITTEE(S) MUST SUBMIT A NOT WITHIN 30 DAYS AFTER THE FOLLOWING CONDITIONS HAVE BEEN MET: A.PERMIT TERMINATION CONDITIONS, PER NPDES PERMIT SECTION 13.1 HAVE BEEN ACHIEVED ON ALL PORTIONS OF THE SITE FOR WHICH THE PERMITTEE IS RESPONSIBLE. A.A.PERMANENT UNIFORM PERENNIAL VEGETATIVE COVER MUST BE ESTABLISHED AT 70% DENSITY OF ITS EXPECTED FINAL GROWTH. A.B.THE PERMANENT STORMWATER TREATMENT SYSTEM IS CONSTRUCTED, MEETS ALL REQUIREMENTS, AND IS OPERATING AS DESIGNED. A.C.ALL TEMPORARY SYNTHETIC EROSION PREVENTION AND SEDIMENT CONTROL BMPS MUST BE REMOVED. A.D.CLEAN OUT SEDIMENT FROM CONVEYANCE SYSTEMS AND PERMANENT STORMWATER TREATMENT SYSTEMS (RETURN TO DESIGN CAPACITY). 23. INSPECTIONS A.INITIAL INSPECTION FOLLOWING SILT FENCE INSTALLATION BY CITY REPRESENTATIVE IS REQUIRED. B.EXPOSED SOIL AREAS: ONCE EVERY 7 DAYS AND WITHIN 24 HOURS FOLLOWING A 0.5" OVER 24 HOUR RAIN EVENT. C.STABILIZED AREAS: ONCE EVERY 30 DAYS D.FROZEN GROUND: AS SOON AS RUNOFF OCCURS OR PRIOR TO RESUMING CONSTRUCTION. E.INSPECTION AND MAINTENANCE RECORDS MUST BE RETAINED FOR 3 YEARS AFTER FILING OF THE NOTICE OF TERMINATION AND MUST INCLUDE: DATE AND TIME OF ACTION, NAME OF PERSON(S) CONDUCTING WORK, FINDING OF INSPECTIONS AND RECOMMENDATIONS FOR CORRECTIVE ACTION, DATE AND AMOUNT OF RAINFALL EVENTS GREATER THAN 0.5 INCHES IN A 24 HOUR PERIOD. F.OBSERVE ANY DISCHARGE OCCURRING ONSITE AND DOCUMENT CORRECTIVE ACTIONS TAKEN. DISCHARGE SHOULD BE DESCRIBED AND PHOTOGRAPHED. 24. MINIMUM MAINTENANCE A.ALL NONFUNCTIONAL BMPS MUST BE REPAIRED, REPLACED, OR SUPPLEMENTED WITH FUNCTIONAL BMPS BY THE END OF THE NEXT BUSINESS DAY AFTER DISCOVERY OR AS SOON AS FIELD CONDITIONS ALLOW. B.REPAIR, REPLACE, OR SUPPLEMENT ALL PERIMETER CONTROL DEVICES WHEN THEY BECOME NONFUNCTIONAL OR THE SEDIMENT REACHES 1 2 THE HEIGHT OF THE DEVICE. C.SEDIMENT BASINS DRAINED AND SEDIMENT REMOVED WHEN REACHES 1/2 STORAGE VOLUME. D.SEDIMENT REMOVED FROM SURFACE WATERS WITHIN (7)SEVEN CALENDAR DAYS OF DISCOVERY. E.CONSTRUCTION SITE EXITS INSPECTED, TRACKED SEDIMENT REMOVED WITHIN (1)ONE CALENDAR DAY. F.PROVIDE COPIES OF EROSION INSPECTION RESULTS TO CITY ENGINEER FOR ALL EVENTS GREATER THAN 12" IN 24 HOURS. 25.THE SWPPP, INCLUDING ALL CHANGES TO IT, AND INSPECTIONS AND MAINTENANCE RECORDS MUST BE KEPT AT THE SITE DURING CONSTRUCTION ACTIVITY BY THE PERMITTEE(S) WHO HAVE OPERATIONAL CONTROL OF THE SITE. 26.OWNER MUST KEEP RECORDS OF ALL PERMITS REQUIRED FOR THE PROJECT, THE SWPPP, ALL INSPECTIONS AND MAINTENANCE, PERMANENT OPERATION AND MAINTENANCE AGREEMENTS, AND REQUIRED CALCULATIONS FOR TEMPORARY AND PERMANENT STORM WATER MANAGEMENT SYSTEMS. THESE RECORDS MUST BE RETAINED FOR THREE YEARS AFTER FILING NPDES NOTICE OF TERMINATION. 27.SWPPP MUST BE AMENDED WHEN: A.THERE IS A CHANGE IN DESIGN, OPERATION, MAINTENANCE, WEATHER OR SEASONAL CONDITIONS THAT HAS A SIGNIFICANT EFFECT ON DISCHARGE B.INSPECTIONS INDICATE THAT THE SWPPP IS NOT EFFECTIVE AND DISCHARGE IS EXCEEDING WATER QUALITY STANDARDS. C.THE BMP'S IN THE SWPPP ARE NOT CONTROLLING POLLUTANTS IN DISCHARGES OR IS NOT CONSISTENT WITH THE TERMS AND CONDITIONS OF THE PERMIT. 28.CONCRETE WASHOUT AREA A.THE WASHOUT AND CLEANOUT OF STUCCO, PAINT, CONCRETE, FORM RELEASE OILS, CURING COMPOUNDS, AND OTHER CONSTRUCTION MATERIALS SHALL BE PROPERLY CONTAINED AND DISPOSED OF. THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND USING APPROVED METHODS OF CONTAINMENT SUCH AS PRE-FABRICATED WASHOUT CONTAINERS, CONCRETE WASHOUT TOTE, READY MIX TRUCKS WITH SELF-CONTAINED CHUTE CLEANOUT, ETC. B.ALL SPILLS SHALL BE CLEANED UP IMMEDIATELY. 22.IN THE EVENT OF ENCOUNTERING A WELL OR SPRING DURING CONSTRUCTION CONTRACTOR TO CEASE CONSTRUCTION ACTIVITY AND NOTIFY ENGINEER. 23.PIPE OULTETS MUST BE PROVIDED WITH TEMPORARY OR PERMANENT ENERGY DISSIPATION WITHIN 24 HOURS AFTER CONNECTION TO A SURFACE WATER. 24.FINAL STABILIZATION FINAL STABILIZATION REQUIRES THAT ALL SOIL DISTURBING ACVTIVITIES HAVE BEEN COMPLETED AND THAT DISTURBED AREAS ARE STABILIZED BY A UNIFORM PERENNIAL VEGETATIVE COVER WITH 70% OF THE EXPECTED FINAL DENSITY, AND THAT ALL PERMANENT PAVEMENTS HAVE BEEN INSTALLED. ALL TEMPORARY BMP'S SHALL BE REMOVED, DITCHES STABILIZED, AND SEDIMENT SHALL BE REMOVED FROM PERMANENT CONVEYANCES AND SEDIMENTATION BASINS IN ORDER TO RETURN THE POND TO DESIGN CAPACITY. 25.RESPONSIBILITIES A.THE OWNER MUST IDENTIFY A PERSON WHO WILL OVERSEE THE SWPPP IMPLEMENTATION AND THE PERSON RESPONSIBLE FOR INSPECTION AND MAINTENANCE: CONTACT:XXX COMPANY:XXX PHONE: XXX B.THE OWNER MUST IDENTIFY THE A PERSON WHO WILL BE RESPONSIBLE FOR LONG TERM OPERATIONS AND MAINTENANCE OF THE PERMANENT STORMWATER MANAGEMENT SYSTEM: CONTACT:XXX COMPANY: XXX PHONE: XXX 33.THE WATERSHED DISTRICT OR THE CITY MAY HAVE REQUIREMENTS FOR INSPECTIONS OR AS-BUILT DRAWINGS VERIFYING PROPER CONSTRUCTION OF THE BMPS. 34.EROSION CONTROL DEVICES CANNOT BE REMOVED UNTIL THE WATERSHED DISTRICT HAS DETERMINED THE SITE HAS BEEN PERMANENTLY RESTABALIZED AND SHALL BE REMOVED WITHIN 30 DAYS THEREAFTER. PROJECT SITE * SWPPP NOTES CONSTRUCTION STORMWATER SPECIAL WATERS SEARCH MAP SITE VICINITY MAP PROJECT SITE* 1 MILE RADIUS BIO-ROLL OR ROCK LOG NOTES: 1.PLACE BOTTOM EDGE OF WIRE FENCE INTO 6 IN DEEP TRENCH. 2.POSTS SHALL BE: ·6 FT MAX. SPACING. ·STANDARD STEEL T-TYPE POSTS. ·5' MIN. LENGTH POSTS, DRIVEN 2 FT INTO THE GROUND. 3.ATTACH WIRE FENCE TO STEEL POSTS WITH NO. 9 GA. ALUMINUM WIRE OR NO. 9 GALVANIZED STEEL PRE-FORMED CLIPS. 4.ATTACH FABRIC TO WIRE FENCING WITH WIRE OR ZIP TIES. A MIN. OF 3 ZIP TIES PER POST. EXTEND BOTTOM OF FABRIC INTO TRENCH. 5.BACKFILL TRENCH & COMPACT. 6.STRAW, WOOD CHIP, COMPOST OR ROCK LOGS PER MNDOT SPECS 3890, 3897. DRAWN 11/2016 LOUCKS PLATE NO. 3002LOUCKS STRAW OR WOOD FIBER 9" OR 12'' DIA. SEDIMENT LOG ROLL ENCLOSED IN POLYPROPYLENE NETTING FLOW ENDS SECURELY CLOSED TO PREVENT LOSS OF OPEN GRADED AGGREGATE FILL. SECURED WITH 50 PSI. ZIP TIE 1 NOTES: SEE SPECS. 2573, 3137, 3890 & 3897. MANUFACTURED ALTERNATIVES LISTED ON Mn/DOT'S APPROVED PRODUCTS LIST MAY BE SUBSTITUTED. 1.GEOTEXTILE SOCK BETWEEN 4-10 FEET LONG AND 4-6 INCH DIAMETER. SEAM TO BE JOINED BY TWO ROWS OF STITCHING WITH A PLASTIC MESH BACKING OR PROVIDE A HEAT BONDED SEAM (OR APPROVED EQUIVALENT). FILL ROCK LOG WITH OPEN GRADED AGGREGATE CONSISTING OF SOUND DURABLE PARTICLES OF COARSE AGGREGATE CONFORMING TO SPEC. 3137 TABLE 3137-1; CA-3 GRADATION. 2'' X 2'' X 18'' LONG WOODEN STAKES AT 2'-0'' SPACING. DRIVE THROUGH NETTING, NOT PENETRATING FIBER LOG. NOTE: POINT ''A'' (BOTTOM OF BIOROLL AT END) MUST BE HIGHER THAN POINT ''B'' (TOP OF BIOROLL IN MIDDLE) TO ENSURE THAT WATER FLOWS OVER THE DIKE AND NOT AROUND THE ENDS. STRAW OR WOOD FIBER 9" OR 12'' DIA. SEDIMENT LOG ROLL ENCLOSED IN POLYPROPYLENE NETTING FLOW BIOROLL DITCH CHECK POINT ''A'' POINT ''B'' TRENCH IF LOOSE SOILS FLOW DRAWN 2/2016 LOUCKS PLATE NO. 3007LOUCKS ESTIMATED QUANTITIES DESCRIPTION UNIT TEMPORARY ROCK CONSTRUCTION ENTRANCEEA SILT FENCE LF INLET PROTECTION EA QUANTITY 1 2,220 18 EROSION CONTROL BLANKET SY NA BIO-ROLLS LF 105 PROPOSED BUILDING FFE - 820.67 GFE - 810.00 45295 ELC B 814.54 45296 ELC E 814.28 25028 ELC B 814.07 25029 ELC E DIRECTION 814.00 25030 GAS B 813.89 25031 GAS 813.9025033 FOP B 814.51 25034 FOP E 813.51 25036 GAS 813.83 25191 GAS B 813.22 25194 GAS E 812.84 G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B E E E E E E H 888 4 4 888 8 88 8 8 8 8 8 8 8 8 8 8 8 8888 888888888888 8 8 8 888 8 CONNECT TO 8" STUB WITH 8" TEE AND (2) 6" REDUCERS AND GATE VALVES VERIFY EXACT LOCATION AND INVERT . SAN SERVICE INV=798.67 COORDINATE EXACT LOCATION AND INVERT WITH MECHANICAL. CORE DRILL 8" STUB INTO EXISTING MANHOLE AT INV=798.00 FIELD VERIFY EXISTING INVERT AND LOCATION. RECONSTRUCT THE EXISTING INVERTS OF THE SANITARY MAIN PER CITY STANDARDS. 67 LF - 8" PVC @ 1.00% 6" FIRE & 6" DOMESTIC SERVICE. COORDINATE EXACT LOCATION AND INVERT WITH MECHANICAL. SAN SERVICE INV=799.00. CONNECT TO 8" STUB WITH 1 LF OF PVC AT INV=798.81 COORDINATE AND VERIFY EXACT LOCATION AND INVERT WITH MECHANICAL. WET TAP 6" FIRE HYDRANT SERVICE INTO EXISTING WATERMAIN. VERIFY EXACT LOCATION AND INVERT . PROPOSED FIRE HYDRANT AND VALVE. PROVIDE HYDRANT MAINTENANCE PAD PER CITY DETAIL STR-37. SEE DETAILS 6" DIP DEFLECT WATERMAIN UNDER STORM SEWER TO MAINTAIN 18" VERTICAL SEPARATION LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 4 - 1 S A N I T A R Y A N D W A T E R M A I N P L A N Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 6 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - SANITARY SEWER AND WATERMAIN PLAN C4-1 SANITARY SEWER & WATERMAIN NOTES 1.ALL SANITARY SEWER AND WATERMAIN UTILITIES SHALL BE FURNISHED AND INSTALLED PER THE REQUIREMENTS OF THE SPECIFICATIONS,THE MINNESOTA PLUMBING CODE, THE LOCAL GOVERNING UNIT, AND THE STANDARD UTILITIES SPECIFICATION OF THE CITY ENGINEERS ASSOCIATION OF MINNESOTA (CEAM), CURRENT EDITION. 2.ALL UTILITY PIPE BEDDING SHALL BE COMPACTED SAND OR FINE GRANULAR MATERIAL. ALL COMPACTION SHALL BE PERFORMED PER THE REQUIREMENTS OF THE CEAM SPECIFICATION AND THE GEOTECHNICAL REPORT. 3.ALL CONNECTIONS TO EXISTING UTILITIES SHALL BE PERFORMED PER THE REQUIREMENTS OF THE STATE AND LOCAL JURISDICTIONS. THE CITY DEPARTMENT OF ENGINEERING AND BUILDING INSPECTIONS DEPARTMENT AND THE CONSTRUCTION ENGINEER MUST BE NOTIFIED AT LEAST 48 HOURS PRIOR TO ANY WORK WITHIN THE PUBLIC RIGHT OF WAY, OR WORK IMPACTING PUBLIC UTILITIES. 4.ALL SITE UTILITY SERVICES SHALL TERMINATE 5' FROM THE EXTERIOR BUILDING WALL UNLESS OTHERWISE NOTED. THE SITE UTILITY CONTRACTOR SHALL COORDINATE WITH THE GENERAL CONTRACTOR, MECHANICAL CONTRACTOR AND MECHANICAL ENGINEER TO DETERMINE THE RESPONSIBILITY OF BRINGING THE SERVICE(S) INTO THE BUILDING, INSPECTIONS AND TESTING PER APPLICABLE GOVERNING AGENCIES. 5.ALL NEW WATERMAIN AND SERVICES MUST HAVE A MINIMUM OF 8.0 FEET OF COVER. EXTRA DEPTH MAY BE REQUIRED TO MAINTAIN A MINIMUM 18" VERTICAL SEPARATION TO SANITARY OR STORM SEWER LINES. THE CONTRACTOR SHALL FIELD ADJUST WATERMAIN TO AVOID CONFLICTS WITH SANITARY SEWER, STORM SEWER, AND SERVICES AS REQUIRED. INSULATION OF WATERMAIN AND SANITARY SEWER LINES SHALL BE PROVIDED WHERE 8.0 FEET MINIMUM DEPTH CAN NOT BE ATTAINED. 6.PER MINNESOTA DEPARTMENT OF LABOR & INDUSTRY REQUIREMENTS, A MINIMUM OF 18 INCHES OF VERTICAL SEPARATION AND 10 FEET OF HORIZONTAL SEPARATION IS REQUIRED FROM WATERMAIN TO ANY MANHOLE, SEPTIC SYSTEM, CATCH BASIN, SEWER PIPE, OR OTHER SOURCE OF CONTAMINATION, MEASURED FROM THE OUTER EDGE OF THE PIPE TO THE OUTER EDGE OF THE CONTAMINATION SOURCE UNLESS OTHERWISE SHOWN. 7.CONTRACTOR TO SUBMIT SHOP DRAWINGS OF SANITARY STRUCTURE FOR ENGINEER'S REVIEW. 8.ALL FIRE HYDRANTS SHALL BE LOCATED 5 FEET BEHIND BACK OF CURB OR EDGE OF PAVEMENT UNLESS OTHERWISE NOTED. 9.HYDRANT USE: CONTRACTOR IS RESPONSIBLE TO NOTIFY PUBLIC UTILITIES DEPARTMENT WHEN THEY NEED TO USE A HYDRANT; ONLY PRE-AUTHORIZED HYDRANTS WILL BE USED. HYDRANTS TO BE OPERATED ONLY WITH PROPER EQUIPMENT SUCH AS A HYDRANT NUT WRENCH, NOT A PIPE WRENCH, HYDRANT METER IS AVAILABLE FROM PUBLIC UTILITIES DEPARTMENT. ANY TRUCK, ETC. FILLED FROM A HYDRANT MUST BE METERED, MUST HAVE PHYSICAL BREAK OR BACK-FLOW PREVENTER APPROVED BY PUBLIC UTILITIES DEPARTMENT. ALSO APPLIES TO SUBCONTRACTORS. 10.OPERATING VALVES FOR TURNING WATER MAIN ON/OFF: PUBLIC UTILITIES DEPARTMENT WILL OPERATE ALL VALVES AND FILL ALL WATER MAINS (PUBLIC AND PRIVATE). CONTRACTOR SHALL GIVE AT LEAST 24 HOURS NOTICE TO HAVE WATER SHUT OFF AND SHALL NOTIFY IN WRITING, ALL AFFECTED CUSTOMERS AT LEAST 24 HOURS IN ADVANCE BEFORE SHUT OFF; ATTACH TO DOOR, ETC., NOT IN MAILBOXES. 11.REFER TO GEOTECHNICAL EVALUATION REPORT (REPORT XXX), DATED XX XX, XXXX AS PREPARED BY XXX, FOR AN EXISTING SUBSURFACE SITE CONDITION ANALYSIS AND CONSTRUCTION RECOMMENDATIONS INCLUDING BUT NOT LIMITED TO: A.REUSE OF ON-SITE SOILS B.GROUNDWATER AND RECOMMENDATIONS FOR EXCAVATION DEWATERING. C.SITE GRADING AND SUBGRADE PREPARATION. D.PAVEMENTS AND EXTERIOR SLABS. E.TRENCH EXCAVATION AND BACKFILL. F.EXTERIOR UTILITY SUPPORTS. G.FROST PROTECTION. 13.CONTRACTOR SHALL PROVIDE AS-BUILT INFORMATION OF CONSTRUCTED UTILITIES (RECOMMENDED PRIOR TO BACKFILLING) PER APPLICABLE PERMIT REQUIREMENTS AND/OR DEVELOPMENT AGREEMENTS. 14.ALL UNUSED UTILITY SERVICES SHALL BE ABANDONED PER THE REQUIREMENTS OF THE APPLICABLE GOVERNING AGENCIES. 15.THE CONTRACTOR IS RESPONSIBLE FOR OBTAINING ALL REQUIRED UTILITY PERMITS FROM THE APPLICABLE GOVERNING AGENCIES. 16.CITY OF COTTAGE GROVE'S STANDARD SPECIFICATIONS FOR STREET AND UTILITY CONSTRUCTION SHALL GOVERN FOR ALL IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY OR DRAINAGE AND UTILITY EASEMENT (UTILITY AND OTHER IMPROVEMENTS) SANITARY SEWER AND WATERMAIN PLAN C4-1 PARKING STALL COUNT ACCESSIBLE PARKING STALL 2 LEGEND CATCH BASIN STORM SEWER SANITARY SEWER WATERMAIN STORM MANHOLE SANITARY MANHOLE HYDRANT GATE VALVE SPOT ELEVATION SIGN LIGHT POLE POWER POLE WATER MANHOLE / WELL CONTOUR CONCRETE CURB UNDERGROUND ELECTRIC CONCRETE TELEPHONE PEDESTAL UNDERGROUND TELEPHONE UNDERGROUND GAS OVERHEAD UTILITY CHAIN LINK FENCE BUILDING RETAINING WALL NO PARKING UNDERGROUND FIBER OPTIC SANITARY SEWER SERVICE WATER SERVICE ELECTRIC METER GAS METER TREE LINE EXISTING PROPOSED 972 DRAINTILE FORCEMAIN 3 7 3 PARKING SETBACK LINE BUILDING SETBACK LINE 2 FENCE FLARED END SECTION POST INDICATOR VALVE BENCHMARK SOIL BORING 3 DIRECTION OF FLOW 1.0% 972.5 N SCALE IN FEET 0 30 60 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. PROPOSED BUILDING FFE - 820.67 GFE - 810.00 45295 ELC B 814.54 45296 ELC E 814.28 25028 ELC B 814.07 25029 ELC E DIRECTION 814.00 25030 GAS B 813.89 25031 GAS 813.9025032 WMN B 814.12 25033 FOP B 814.51 25034 FOP E 813.51 25036 GAS 813.8325037 WMN 815.2725044 WMN WMN1 B 815.00 25046 WMN1 E 815.70 25060 OHU B 813.97 25061 OHU1 B 812.78 25092 WMN 814.94 25093 WMN 814.02 25103 OHU 814.30 25104 OHU1 814.87 25148 WMN 813.23 25165 OHU E 816.15 25166 OHU1 E 816.46 25167 WMN E 814.43 25191 GAS B 813.22 25192 WMN B 812.24 25193 WMN E 812.04 25194 GAS E 812.8425195 OHU E J25060 813.49 25196 OHU E J25061 811.94 20032 OHU B 816.37 20033 OHU1 B GND 816.51 20060 OHU2 E J45414 816.64 20071 OHU1 817.42 20072 OHU 814.50 20117 OHU1 E 816.24 20118 OHU E 815.66 E E E E E H 888 4 4 888 8 88 8 8 8 8 8 8 8 8 8 8 8 8888 888888888888 8 8 8 888 8 CB 1 RIM=813.69 INV=810.10 4' SUMP=806.10 FES WITH RIPRAP INV=810.00 14 LF - 12" RCP @ 0.75% 12 LF - 15" RCP @ 0.50% CBMH 2 RIM=813.87 INV=810.06 (15") N INV=810.26 (12") E 4' SUMP=806.06 74 LF - 12" RCP @ 2.00% TRENCH DRAIN RIM=809.80 INV=808.80 E INV=807.80 W TO BE BROUGHT IN AND PUMPED OUT. SEE MECHANICAL TRENCH DRAIN/ROOF DRAIN INV=811.74 SEE MECHANICAL ROOF DRAIN INV=812.26 SEE MECHANICAL ROOF DRAIN INV=811.76 SEE MECHANICAL ROOF DRAIN INV=809.36 SEE MECHANICAL ROOF DRAIN INV=809.10 SEE MECHANICAL 104 LF - 15" RCP @ 0.50% STMH 3 RIM=817.51 INV=810.72 (12") S INV=810.72 (12") E INV=810.52 (15") N 4' SUMP=807.64 154 LF - 12" STORM @ 1.00% 104 LF - 12" STORM @ 1.00% FES WITH RIPRAP INV=809.00 CBMH 4 RIM=813.69 INV=810.06 4' SUMP=806.06 13 LF - 15" RCP @ 0.50% 110 LF - 24" RCP @ 0.43% 14 LF - 12" PVC SCH 40 @ 0.75% 48 LF - 12" PVC SCH 40 @ 0.75% FES INV=808.00 CB 243 BY OTHERS RIM=816.07 INV=804.66 (18") E INV=804.66 (18") S 41 LF - 12" RCP @ 0.20% CORE DRILL 15" RCP INTO CB AT INV=805.17 FIELD VERIFY EXACT LOCATION AND INVERT CB 5 RIM=814.25 INV=811.00 (12") W INV=811.50 (4") S INV=811.50 (4") E STMH 8 RIM=814.02 INV=810.53 (12") S INV=810.51 (12") W INV=810.51 (12") E 4' SUMP=806.51 FES WITH RIPRAP INV=810.00 4" PVC DRAINTILE 4" PVC DRAINTILE INV=813.50 4" PVC DRAINTILE INV=813.50 96 LF - 12" STORM @ 0.50% 109 LF - 12" STORM @ 0.45% 36 LF - 4" PVC @ 5.56% EAST INFILTRATION BASIN HWL=812.59 BOTTOM=807.00 2' SAND BOTTOM 805.00 WEST INFILTRATION BASIN HWL=811.55 BOTTOM=806.00 2' SAND BOTTOM 804.00 STMH 9 RIM=815.40 INV=810.00 (18") W INV=810.00 (12") E 47 LF - 12" RCP @ 4.25% 91 LF - 24" RCP @ 0.43% STMH 10 RIM=818.00 INV=809.53 STMH 11 RIM=816.00 INV=809.13 24 LF - 24" RCP @ 0.54% CB 12 RIM=809.00 2.5" ORIFICE OVER OUTLET PIPE AT INV=806.00 INV=806.00 (12") E SEE DETAIL CB 20 RIM=811.55 INV=808.34 (12") 26 LF - 12" RCP @ 0.45% CBMH 21 RIM=811.63 INV=808.22 (12") N INV=808.02 (15") S CBMH 22 RIM=811.63 INV=807.88 (15") N INV=807.88 (15") W CBMH 23 RIM=815.11 INV=806.58 (15") E INV=806.58 (15") W CBMH 24 RIM=816.27 INV=805.49 (15") E INV=805.91 (12") S INV=805.49 (15") W 24 LF - 15" RCP @ 0.60%200 LF - 15" RCP @ 0.65% 168 LF - 15" RCP @ 0.65% 39 LF - 15" RCP @ 0.80% CBMH 7 RIM=814.05 INV=810.73 (12") N INV=810.73 (12") S 40 LF - 12" STORM @ 0.50% 15 LF - 12" STORM @ 0.50% CB 6 RIM=814.05 INV=810.80 43 LF - 4" PVC @ 4.65% 4" PVC DRAINTILE INV=813.50 LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 4 - 2 S T O R M S E W E R P L A N Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 2 5 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - STORM SEWER PLAN C4-2 PARKING STALL COUNT ACCESSIBLE PARKING STALL 2 LEGEND CATCH BASIN STORM SEWER SANITARY SEWER WATERMAIN STORM MANHOLE SANITARY MANHOLE HYDRANT GATE VALVE SPOT ELEVATION SIGN LIGHT POLE POWER POLE WATER MANHOLE / WELL CONTOUR CONCRETE CURB UNDERGROUND ELECTRIC CONCRETE TELEPHONE PEDESTAL UNDERGROUND TELEPHONE UNDERGROUND GAS OVERHEAD UTILITY CHAIN LINK FENCE BUILDING RETAINING WALL NO PARKING UNDERGROUND FIBER OPTIC SANITARY SEWER SERVICE WATER SERVICE ELECTRIC METER GAS METER TREE LINE EXISTING PROPOSED 972 DRAINTILE FORCEMAIN 3 7 3 PARKING SETBACK LINE BUILDING SETBACK LINE 2 FENCE FLARED END SECTION POST INDICATOR VALVE BENCHMARK SOIL BORING 3 DIRECTION OF FLOW 1.0% 972.5 1.ALL SANITARY SEWER, STORM SEWER AND WATERMAIN UTILITIES SHALL BE FURNISHED AND INSTALLED PER THE REQUIREMENTS OF THE SPECIFICATIONS,THE MINNESOTA PLUMBING CODE, THE LOCAL GOVERNING UNIT , AND THE STANDARD UTILITIES SPECIFICATION OF THE CITY ENGINEERS ASSOCIATION OF MINNESOTA (CEAM), 2013 EDITION. 2.ALL UTILITY PIPE BEDDING SHALL BE COMPACTED SAND OR FINE GRANULAR MATERIAL. ALL COMPACTION SHALL BE PERFORMED PER THE REQUIREMENTS OF THE CEAM SPECIFICATION AND THE GEOTECHNICAL REPORT. 3.ALL CONNECTIONS TO EXISTING UTILITIES SHALL BE PERFORMED PER THE REQUIREMENTS OF THE STATE AND LOCAL JURISDICTIONS. THE CITY DEPARTMENT OF ENGINEERING AND BUILDING INSPECTIONS DEPARTMENT AND THE CONSTRUCTION ENGINEER MUST BE NOTIFIED AT LEAST 48 HOURS PRIOR TO ANY WORK WITHIN THE PUBLIC RIGHT OF WAY, OR WORK IMPACTING PUBLIC UTILITIES. 4.ALL STORM SEWER , SANITARY SEWER AND WATER SERVICES SHALL TERMINATE 5' FROM THE BUILDING FACE UNLESS OTHERWISE NOTED. 5.ALL PORTIONS OF THE STORM SEWER SYSTEM, INCLUDING CATCH BASINS, LOCATED WITHIN 10 FEET OF THE BUILDING OR WATER SERVICE LINE MUST BE TESTED ACCORDANCE WITH MINNESOTA RULES, PART 4715.2820 6.ALL JOINTS AND CONNECTIONS IN THE STORM SEWER SYSTEM SHALL BE GASTIGHT OR WATERTIGHT (SEE MINNESOTA RULES, PART 4715.0700). APPROVED RESILIENT RUBBER JOINTS MUST BE USED TO MAKE WATERTIGHT CONNECTIONS TO MANHOLES, CATCHBASINS, AND OTHER STRUCTURES. 7. CONTRACTOR AND MANHOLE FABRICATOR SHALL SUMP (LOWER) ALL STORM SEWER CATCH BASIN CASTINGS WITHIN PAVED AREAS 0.16 FEET OR 2-INCHES BELOW THE RIM ELEVATION DEPICTED ON THE UTILITY PLAN. 8.ALL STREET REPAIRS AND PATCHING SHALL BE PERFORMED PER THE REQUIREMENTS OF THE CITY. ALL TRAFFIC CONTROL SHALL BE PROVIDED BY THE CONTRACTOR AND SHALL BE ESTABLISHED PER THE REQUIREMENTS OF THE MINNESOTA MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES (MMUTCD) AND THE CITY. THIS SHALL INCLUDE ALL SIGNAGE, BARRICADES, FLASHERS AND FLAGGERS AS NEEDED. ALL PUBLIC STREETS SHALL BE OPEN TO TRAFFIC AT ALL TIMES. NO ROAD CLOSURES SHALL BE PERMITTED WITHOUT THE EXPRESSED AUTHORITY OF OF THE CITY. 9.CONNECTIONS TO EXISTING MANHOLES SHALL BE MADE BY CORE DRILLING THE MANHOLE AT THE PROPOSED INVERT ELEVATIONS AND INSTALLING A RUBBER BOOT. GROUT IN THE BOOT AND AN INVERT FOR THE NEW SEWER LINE. 10.PIPE LENGTHS SHOWN ON THE PLAN INCLUDE THE APRON SECTION. 11.TRENCH COMPACTION SHALL BE 95% STANDARD PROCTOR DENSITY IN THE AREA FROM THE PIPE ZONE TO WITHIN 3 FEET OF FINISHED GRADE AND 100% IN FINAL 3 FEET OF THE BACKFILL TO FINISH GRADE. 12.CITY OF COTTAGE GROVE'S STANDARD SPECIFICATIONS FOR STREET AND UTILITY CONSTRUCTION SHALL GOVERN FOR ALL IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY OR DRAINAGE AND UTILITY EASEMENT (UTILITY AND OTHER IMPROVEMENTS) 13.POST CONSTRUCTION TESTING OF THE INFILTRATION RATE AND DRAWDOWN PERIOD WILL BE REQUIRED.” POST CONSTRUCTION TESTING SHOULD YIELD RESULTS OF APPROXIMATELY TWICE THE DESIGN RATE, PROVIDING A SAFETY FACTOR CONSISTENT WITH SECTION 16.11 OF THE NPDES CONSTRUCTION STORMWATER PERMIT. IF TEST RESULTS EXCEED 8.3 INCHES PER HOUR, SECTION 16.16 REQUIRES THAT SOILS BE AMENDED TO SLOW THE INFILTRATION RATE BELOW 8.3 INCHES PER HOUR UTILITY NOTES STORM SEWER SCHEDULE STRUCTURE NO.CASTING MANHOLE SIZE CB1 CBMH 2 STMH 3 CB 4 CBMH 5 R-3067 48" PRECAST R-1642 R-2560-EA TRENCH DRAIN NEENAH R-4990-EX 27" PRECAST CB 6 60" PRECAST 48" PRECAST CBMH 7 STMH 8 R-1642 STMH 9 R-1642 STMH 10 R-1642 STMH 11 R-3067 R-3067 48" PRECAST 2'x3' 48" PRECAST 48" PRECAST 48" PRECAST 48" PRECAST 48" PRECAST N SCALE IN FEET 0 30 60TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG!WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. STMH 23 STMH 24 48" PRECAST 48" PRECAST 48" PRECAST 48" PRECAST 48" PRECAST CB 20 R-4342 CBMH 21 R-3067-VB CBMH 22 CB 12 48" PRECASTR-2560-EA R-1642 R-3067 R-3067 CITY DETAIL PLATE STO-09 STO-01 STO-01 STO-01 STO-04 R-3067-VB R-3067-VB R-3067-VB 0+00 1+00 2+00 3+00 4+00 5+00 6+ 0 0 6+ 6 6 . 9 4 G-B G-B G-B G-B G-B G-B G-B G-B E E E E E E H 888 888 8 8888 888888888888 EOF 8 8 8 888 8EAST INFILTRATION BASIN HWL=812.81 BOTTOM=808.00 2' SAND BOTTOM 806.00 REPLACE EXISTING PAVEMENT SECTION TO EXISTING GRADES BETWEEN ARROWS START OF HAMLET STREET SECTION 0+00 END OF PROPOSED HAMLET AVE S AT STATION 6+39.56 810 815 820 825 830 810 815 820 825 830 -0+50 81 6 . 2 9 81 6 . 3 0+00 81 7 . 5 3 81 7 . 5 81 7 . 2 7 81 7 . 3 1+00 81 7 . 1 3 81 7 . 1 81 6 . 9 4 81 6 . 9 2+00 81 6 . 8 0 81 6 . 8 81 6 . 6 5 81 6 . 7 3+00 81 6 . 5 6 81 6 . 6 81 6 . 4 5 81 6 . 5 4+00 81 6 . 3 0 81 6 . 3 81 6 . 2 0 81 6 . 2 5+00 81 6 . 0 4 81 6 . 0 81 4 . 8 8 81 4 . 9 6+00 81 5 . 5 2 81 5 . 5 7+00 PVI STA = 3+91.88 PVI ELEV = 811.31 LOW PT. STA=3+82.48 LOW PT. ELEV=812.18 A.D. = 4.49 K = 34.9 157' VC BV C S : 3 + 1 3 . 5 8 BV C E : 8 1 2 . 8 6 EV C S : 4 + 7 0 . 1 8 EV C E : 8 1 3 . 2 8 2.84% -1.98% 2.52% -1.50% PV I : 0 + 0 0 . 0 0 EL : 8 1 6 . 2 9 PV I : 6 + 3 9 . 5 6 EL : 8 1 5 . 7 1 PVI STA = 0+57.42 PVI ELEV = 817.92 HIGH PT. STA=0+66.01 HIGH PT. ELEV=817.36 A.D. = 4.81 K = 20.0 96' VC BV C S : 0 + 0 9 . 3 0 BV C E : 8 1 6 . 5 6 EV C S : 1 + 0 5 . 5 4 EV C E : 8 1 6 . 9 7 PVI STA = 5+93.99 PVI ELEV = 816.40 HIGH PT. STA=6+04.14 HIGH PT. ELEV=816.02 A.D. = 4.02 K = 20.0 80' VC BV C S : 5 + 5 3 . 8 3 BV C E : 8 1 5 . 3 9 EV C S : 6 + 3 4 . 1 4 EV C E : 8 1 5 . 7 9 TRAIL CROSSING (<2%) LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 5 - 1 P L A N A N D P R O F I L E Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 7 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - STREET PLAN & PROFILE C5-1 N SCALE IN FEET 0 30 60 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. 0+00 1+00 2+00 3+00 4+00 5+00 6+ 0 0 6+ 6 6 . 9 4 G-B G-B G-B G-B G-B G-B G-B G-B E E E E E E H 888 888 8 8888 888888888888 EOF 8 8 8 888 8EAST INFILTRATION BASIN HWL=812.81 BOTTOM=808.00 2' SAND BOTTOM 806.00 EX CB CBMH 24 CBMH 23 CBMH 22 CBMH 21 CB 20 800 805 810 815 820 825 800 805 810 815 820 825 -0+50 81 5 . 4 0+00 81 6 . 5 5 81 6 . 4 81 6 . 9 5 81 6 . 5 1+00 81 6 . 1 9 81 6 . 4 81 5 . 2 0 81 6 . 4 2+00 81 4 . 2 1 81 6 . 4 81 3 . 2 2 81 6 . 3 3+00 81 2 . 2 6 81 6 . 2 81 1 . 7 9 81 6 . 1 4+00 81 2 . 5 4 81 5 . 1 5+00 5+25 EXISTING GROUND PROPOSED GROUND HORIZONTAL SCALE: 1"=30' VERTICAL SCALE: 1"=3' 6" DIP WATERMAIN INSULATE PER CITY STANDARD CB 2 0 RI M = 8 1 1 . 5 6 IN V = 8 0 8 . 3 3 ( 1 2 " ) S CB M H 2 1 RI M = 8 1 1 . 7 9 IN V = 8 0 8 . 2 2 ( 1 2 " ) N IN V = 8 0 8 . 0 2 ( 1 5 " ) S CB M H 2 2 RI M = 8 1 1 . 7 9 IN V = 8 0 7 . 8 8 ( 1 5 " ) N IN V = 8 0 7 . 8 8 ( 1 5 " ) W CB M H 2 3 RI M = 8 1 5 . 0 6 IN V = 8 0 6 . 5 8 ( 1 5 " ) E IN V = 8 0 6 . 5 8 ( 1 5 " ) W CB M H 2 4 RI M = 8 1 6 . 2 9 IN V = 8 0 5 . 4 9 ( 1 5 " ) E IN V = 8 0 5 . 9 1 ( 1 2 " ) S IN V = 8 0 5 . 4 9 ( 1 5 " ) W EX . C B RI M = 8 1 5 . 4 5 IN V = 8 0 5 . 1 7 ( 1 5 " ) E IN V = 8 1 0 . 7 9 ( 1 5 " ) N IN V = 8 0 4 . 9 0 ( 1 8 " ) W 24 LF 12" RCP @ 0.47% 28 LF 15" RCP @ 0.50% 200 LF 15" RCP @ 0.65% 168 LF 15" RCP @ 0.65% 39 LF 15" RCP @ 0.82% LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 5 - 2 S T O R M P L A N A N D P R O F I L E Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 9 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - STORM SEWER PLAN & PROFILE C5-2 N SCALE IN FEET 0 30 60 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 8 - 1 C I V I L D E T A I L S Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 7 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - CIVIL DETAILS C8-1 BITUMINOUS PAVEMENT SECTION FOR HADLEY AVE PTCH LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ C I V I L \ _ d w g S h e e t F i l e s \ C 8 - 2 C I V I L D E T A I L S Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 7 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. PJ Disch - PE Project Lead Drawn By Checked By Loucks Project No. 49933 24227A PJD DDL PJD 04/02/25 - CIVIL DETAILS C8-2 A A 2" 3' TYP.10' OR TO ROW, WHICHEVER IS GREATER NOTES: 1.DRIVEWAY SHALL BE CONSTRUCTED AS A MONOLITHIC POUR. CURB SHALL NOT BE RUN THROUGH THE DRIVE BUT STOPPED AT THE BEGIN AND END RADII. 2.CONSTRUCT CONC. CONTROL JOINTS SUCH THAT NO PANEL IS GREATER THAN 100 SQ. FT. 3.3 #4 EPOXY COATED REINFORCING RODS CONTINUOUS IN CROSS GUTTER FROM EXPANSION JOINT TO EXPANSION JOINT. DRAWN 2/2016 LOUCKS PLATE NO. 2000 CONCRETE DRIVEWAY ENTRANCE COMMERCIAL STREET SECTION AS SPECIFIED EXPANSION JOINT CONTRACTION JOINT (TYP.) PLAN EXPANSION JOINT (TYP.) 3' CROSS GUTTER VA R I E S SE E P L A N EXPANSION JOINT (TYP.)EXPANSION JOINT (TYP.) VA R I E S SE E PL A N VARIES - SEE PLAN SECTION A-A 8" CONC. PAVEMENT, WITH 6X6 W.W.M. 6" CL. 5 OR 2, AGGREGATE BASE POUR INTEGRAL WITH CONCRETE SLAB 12"12"6"6" 2" LOUCKS SLOPE GUTTER TO MATCH PARKING LOT DRAINAGE (3/4" PER FT. TYP.) TIP GUTTER OUT AS REQ'D PAVEMENT SECTION VARIES MIN. OF 4" 3/8 " LIP MINIMUM 1' BEHIND BACK OF CURBAGG. BASE UNDER CURB (IF TOTAL THICKNESS OF SECTION ALLOWS) 7" 12"8" AGG. BASE VARIES 1/2" RAD. 20" FLAT CURB AND GUTTER (12") SPECIFICATION NOTES: 1.UPON COMPLETION, CURBING SHOULD BE SPRAYED WITH A MEMBRANE CURING COMPOUND PER MNDOT 3754. 2.EXPANSION JOINTS AT MAX. SPACING OF 200'. 3.CONSTRUCT IN ACCORDANCE WITH MNDOT 2531. DRAWN 2/2016 LOUCKS PLATE NO. 2012LOUCKS 8" COMPACTED AGGREGATE BASE CL. 5 OR 2 MN/DOT 3138 APPROVED SUBGRADE FINISHED GRADE 8" CONCRETE MN/DOT 2301 CONCRETE PAVEMENT SECTION NOTES: 1.CONCRETE 6" THICK OR LESS SHALL BE REINFORCED WITH WELDED WIRE FABRIC OR REINFORCING BARS. CONCRETE 7" THICK OR GREATER SHALL BE REINFORCED PER GEOTECHNICAL RECOMMENDATIONS. 2.SAWED OR FORMED CONTROL JOINTS SHOULD BE INCLUDED FOR EACH 225 SQUARE FEET OF AREA OR LESS (15 FEET BY 15 FEET). 3.SAW CUTS SHOULD NOT CUT THROUGH THE WELDED WIRE FABRIC OR REINFORCING STEEL AND DOWELS SHOULD BE UTILIZED AT FORMED AND/OR COLD JOINTS. DRAWN 12/2016 LOUCKS PLATE NO. 2033LOUCKS CONCRETE SIDEWALK SECTION 4" CONCRETE WALK MN/DOT 2521 4" GRANULAR MATERIAL MN/DOT 3149 DRAWN 12/2016 LOUCKS PLATE NO. 2034LOUCKS 1' - 0 " ACCESSIBLE ROUTE L SE E P L A N 8'-0"8'-0"8'-0"9'-0" C 18 ' - 0 " C TYPICAL ADA PARKING 4" WIDE PAINTED LINES, TRAFFIC WHITE 4" WIDE PAINTED LINES, 18" O.C., @ 45 TRAFFIC WHITE (AISLE TO CONTAIN THE DESIGNATION "NO PARKING" COMPLYING WITH MSBC 1341.0502) HANDICAP SIGN (TYP) (SIGN TO COMPLY WITH MINNESOTA RULES 1341.0502 DRAWN 12/2016 LOUCKS PLATE NO. 2036LOUCKS TC=0 GL=-0.5 TC=0 GL=0 TC=0 GL=0 TC=0 GL=-0.5 1' - 0 " ACCESSIBLE ROUTE SE E P L A N HANDICAP SIGN/BOLLARD (TYP) (SIGN TO COMPLY WITH MINNESOTA RULES 1341.0502 TC=0 GL=0 TC=0 GL=0 TC=0 GL=0 TC=0 GL=0 B612 CURB & GUTTER FLAT CURB TC=0 GL=-0.5 TC=0 GL=-0.5 TC=0 GL=-0.5 FLAT CURB B612 CURB & GUTTER B612 CURB & GUTTER FULL HEIGHT CURB WITH FLAT CURB AT ACCESS AISLE FULL HEIGHT CURB ENTIRE WIDTH OF HC STALLS VAN ACCESSIBLE 60 " - 6 6 " 48 " 12" DIA. 36 " TYPICAL ADA PARKING SIGN / BOLLARD COMBO 12x18" STANDARD HANDICAP PARKING SIGN WITH SEPARATE 'VAN ACCESSIBLE' PANEL. WHITE LEGEND ON BLUE BACKGROUND. USE HARDWARE PER SIGN SUPPLIER'S RECOMMENDATIONS. HC SIGNAGE PER MINNESOTA RULES 1341.0502 12x6" STANDARD 'VAN ACCESSIBLE' PANEL. WHITE LEGEND ON BLUE BACKGROUND 2" DIA. 6' LONG MIN. GALVANIZED SCHEDULE 40 STEEL PIPE. EMBED IN CONCRETE FILLED BOLLARD 6" DIA. SCHEDULE 40 GALVENZIED STEEL PIPE 6' LONG MINIMUM HEAVY DUTY HDPE DOME TOP DECORATIVE SLEEVE BLUE IN COLOR. AVAILABLE FROM BOLLARDSNSLEEVES.COM OR EQUAL. COMPACTED OR UNDISTURBED SUBGRADE. NOTES: 1.BOLLARDS TO BE PLACED 12" BEHIND BACK OF CURB. 2.MAINTAIN PLUMB UNTIL CONCRETE IS SUFFICIENTLY CURED. 3.HOLD CONCRETE FOOTING BELOW GRADE OF FINISHED CONCRETE TO CREATE FINAL PAVING PATTERN AS SHOWN ON PLANS. DRAWN 12/2016 LOUCKS PLATE NO. 2038LOUCKS 6" PARKING VEHICLE ID REQUIRED UP TO $200 FINE FOR VIOLATION SECTION A-A PLAN SECTION B-B DIA. 2' 2'1 4 L DI A . B B AA RIPRAP 48 15 42 36 30 24 18 12 20 8 10 12 14 18 16 8 >48 22-28 30-40 26 5 6 8 12 22 14 5 IV IV III III III III IV III III MINIMUM RIPRAP REQUIRED GEOTEXTILE FABRIC, TYPE IV EXTEND 1' UNDER APRON RIP-RAP OUT FROM THE APRON SHALL NOT BE HIGHER THAN THE APRON INVERT. RANDOM / HAND PLACED RIPRAP 1' (12"-27" DIA. PIPE) 1.5' (30" AND LARGER PIPE) GEOTEXTILE FABRIC, TYPE IV NOTE: ONE CUBIC YARD IS APPROXIMATELY 1.4 TONS. RIPRAP 1' (12"-27" DIA. PIPE) 1.5' (30" AND LARGER PIPE) 6" GRANULAR FILTER MATERIAL 32-40 32 5 7 10 13 27 17 5 CMP/HDPE QUANTITY (C.Y.) RCP QUANTITY (C.Y.) DIA. OF PIPE (IN.)L (FT.)CLASS 6" GRANULAR FILTER MATERIAL DRAWN 2/2016 LOUCKS PLATE NO. 4308LOUCKS STANDARD BITUMINOUS PAVEMENT SECTION DRAWN 12/2016 LOUCKS PLATE NO. 2031LOUCKS 2" BIT. WEAR COURSE, MN/DOT 2360 SPWEA240E TACK COAT, MN/DOT 2357 2" BIT. NON-WEAR COURSE, MN/DOT 2360 SPNWB230E 8" AGG. BASE, CLASS 5 OR 2 MN/DOT 3138 APPROVED SUBGRADE FINISHED GRADE GENERAL NOTES1.IN THE EVENT THAT SEDIMENT IS INTRODUCED INTO THE BMP DURING OR IMMEDIATELY FOLLOWING EXCAVATION, THIS MATERIAL SHALL BE REMOVED FROM THE PRACTICEPRIOR TO CONTINUING CONSTRUCTION. 2.GRADING OF BIORETENTION DEVICES SHALL BE ACCOMPLISHED USING LOW-COMPACTION EARTH-MOVING EQUIPMENT TO PREVENT COMPACTION OF UNDERLYING SOILS. ALLCONSTRUCTION OF BIORETENTION DEVICES SHOULD BE DONE FROM LOCATIONS OUTSIDE OF THE BIORETENTION DEVICE TO REDUCE COMPACTION OF SOILS, IF POSSIBLE. 3.ALL SUB MATERIALS BELOW THE SPECIFIED BIORETENTION DEPTH (ELEVATION) SHALL BE UNDISTURBED, UNLESS OTHERWISE NOTED.4.FABRIC SHALL BE EXCLUDED FROM THE BOTTOM OF THE INFILTRATION PRACTICE. CONSTRUCTION SEQUENCING 1.INSTALL SILT FENCE AND/OR OR OTHER APPROPRIATE TEMPORARY EROSION CONTROL DEVICES TO PREVENT SEDIMENT FROM LEAVING OR ENTERING THE PRACTICE DURINGCONSTRUCTION. 2.PERFORM CONTINUOUS INSPECTIONS OF EROSION CONTROL PRACTICES. 3.INSTALL UTILITIES (WATER, SANITARY SEWER, ELECTRIC, PHONE, FIBER OPTIC, ETC) PRIOR TO SETTING FINAL GRADE OF BIORETENTION DEVICE. 4.ROUGH GRADE THE SITE. IF BIORETENTION AREAS ARE BEING USED AS TEMPORARY SEDIMENT BASINS LEAVE A MINIMUM OF 3 FEET OF COVER OVER THE PRACTICE TO PROTECTTHE UNDERLYING SOILS FROM CLOGGING. 5.PERFORM ALL OTHER SITE IMPROVEMENTS. PLANT ALL AREAS AFTER DISTURBANCE. 6.CONSTRUCT BIORETENTION DEVICE UPON STABILIZATION OF CONTRIBUTING DRAINAGE AREA. 7.IMPLEMENT TEMPORARY AND PERMANENT EROSION CONTROL PRACTICES. 8.PLANT AND MULCH BIORETENTION DEVICE. 9.REMOVE TEMPORARY EROSION CONTROL DEVICES AFTER THE CONTRIBUTING DRAINAGE AREA IS ADEQUATELY VEGETATED.10. CONTRACTOR TO MONITOR THE ESTABLISHMENT FOR 5 YEARS GRASS PRE-TREATMENT STRIP UNDISTURBED, UNCOMPACTED SOIL 4" MIN. TOPSOIL WITH NO CLAY CONTENT VA R I E S 4" 3H:1L MAX. DEPTH REQUIRED TO DRAINPRACTICE IN 48 HOURS OR LESS. 24 " MIX 4" MINIMUM COMPOST WITH NO CLAYCONTENT INTO 24" OF SANDY SUBSOIL GRASS MIX PER LANDSCAPE PLAN ANY EXISTING CLAY MATERIAL ENCOUNTEREDWITHIN 18" OF SUBSOIL, MUST BE REMOVED. DRAWN 2/2016 LOUCKS PLATE NO. INFILTRATION BASIN C8-2/7 42" BLACK VINYL COATED CHAINLINK FENCE (DOG RUN/TOT LOT) SCALE: 1/4" = 1'-0" 8'-0" O.C. MAX 3' - 6 " END & CORNER POSTS: 3" O.D. SCHEDULE 40 GALVANIZED PIPE WITH BLACK POLYVINYL CHLORIDE COATING TOP RAILS TO BE 1.660" O.D. SCHEDULE 40 GALVANIZED PIPE WITH BLACK POLYVINYL CHLORIDE COATING LINE POSTS: 2.5" O.D. SCHEDULE 40 GALVANIZED PIPE WITH BLACK POLYVINYL CHLORIDE COATING. 8' O.C. MAX 2 OUNCE BLACK POLYVINYL CHLORIDE BONDED OVER ZINC COATED WIRE CONFORMING TO ASTM F668, 9 GAUGE, 2" MESH NOTES: 1. END & CORNER POSTS SHALL BE SET 48" INTO A 12" DIA. CONCRETE FOOTING LINE POSTS SHALL BE SET 42" INTO A 8" DIA. CONCRETE FOOTING. 2. ALL FITTINGS SHALL BE GALVANIZED BLACK POLYVINYL CHLORIDE COATED PRESSED STEEL. CONCRETE EDGER - SEE DETAIL FOR INFO 3 C8-2 8" x 18" CONCRETE PLAY EDGER (TOT LOT) 3" 12 " M I N . TURF CONCRETE PLAY EDGE. 1/2" R. [2] #4 REBAR - CONTINUOUS SCALE: 1" = 1'-0" NOTES: ALL CONCRETE CURBING TO HAVE LIGHT BROOM FINISH. PLACE VERTICAL CONTROL JOINTS EVERY 8' O.C. 8" COMPACTED OR UNDISTURBED SUBGRADE. COMPACTED BASE MATERIAL 4" PERFORATED DRAIN TILE. PLACE PEA GRAVEL UNDER AND AROUND DURING INSTALLATION GEOTEXTILE FILTER FABRIC 12" MIN. DEPTH ENGINEERED WOOD FIBERS 18 " 2 C8-2 SCALE: 3/4" = 1'-0" CONCRETE CURB EDGER (AT DOG RUN) 12" WIDE CONCRETE CURB ADD CONTROL JOINTS EVERY 48" MIN. 4" DEPTH BUCKSHOT PEA ROCK EXISTING GROUND OR COMPACTED SUBGRADE 4" CLASS V BASE UNDER THE CONCRETE EDGER. SECTION FOR K9 FORVER LAWN PER MANUFACTURER'S SPECS 6" BLACK VINYL CHAIN LINK FENCE (SEE DETAIL) 1 C8-2 48" PRECAST MANHOLE SECTIONS 12" OUTLET PIPE STMH 8 RIM ELEVATION=815.40 DRAWN 02/2017 LOUCKS PLATE NO. -LOUCKS CONCRETE ADJUSTING RINGS, 6.5" DIA. ORIFICE ELEVATION=810.00 OUTLET 12" OUTLET PIPE INLET 48" PRECAST MANHOLE SECTIONS 12" OUTLET PIPE STMH 11 PRECAST BASE SLAB RIM ELEVATION=809.0 DRAWN 02/2017 LOUCKS PLATE NO. -LOUCKS CONCRETE ADJUSTING RINGS, 2.5" DIA. ORIFICE ELEVATION=806.00 OUTLET PROPOSED BUILDING FFE - 820.67 GFE - 810.00 G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B G-B E E E E E E H 888 4 4 888 8 88 8 8 8 8 8 8 8 8 8 8 8 8888 888888888888 8 8 8 888 8 3 RP 1 BS 3 NM 1 SSC 1 SSC 2 IH 2 IH 1 AB 1 SSC 1 SSC 1 IH 1 IH 1 AB 2 IH 1 SSC 1 AB 1 BS 1 BS 2 AP 2 RB 1 BS 1 BS 1 AP 2 AP 1 SSC 1 RB 2 AP 1 AP 2 AB 1 AB 5 RP 3 SSC 8 ML 2 SSC 2 AB6 TH 2 SSC 2 RR 2 CH 1 CH EDGER-TYP EDGER-TYP SOD STORM BASIN STORM BASIN GARAGE ENTRANCE FRONT DOOR OUTDOOR PATIO (SEE ARCH PLANS) EDGER-TYP TOT LOT EQUIP. TBD.) DOG RUN RECREATIONAL AREA LIMITS OF IRRIGATION LIMITS OF IRRIGATION LIMITS OF IRRIGATION LIMITS OF IRRIGATION LIMITS OF IRRIGATION LIMITS OF IRRIGATION SYMBOL CODE QTY BOTANICAL NAME COMMON NAME CONT.SIZE DECIDUOUS TREES AB 9 ACER FREEMANII `AUTUMN BLAZE`AUTUMN BLAZE MAPLE B & B 2.5"CAL NM 2 ACER RUBRUM `NORTHWOOD`NORTHWOOD MAPLE B & B 2.5"CAL RB 3 BETULA NIGRA CLUMP RIVER BIRCH B & B 8` HGT RR 2 BETULA PAPYRIFERA `RENAISSANCE REFLECTION`RENAISSANCE REFLECTION BIRCH B & B 8` HGT CH 3 CELTIS OCCIDENTALIS COMMON HACKBERRY B & B 2.5"CAL IH 8 GLEDITSIA TRIACANTHOS `IMPCOLE` TM IMPERIAL HONEYLOCUST B & B 2.5"CAL RP 8 QUERCUS ROBUR X BICOLOR 'LONG'REGAL PRINCE ® OAK B & B 2.5"CAL 35 SUBTOTAL: EVERGREEN TREES BS 5 PICEA GLAUCA `DENSATA` FULL FORM BLACK HILLS SPRUCE B & B 6` HGT. AP 8 PINUS NIGRA FULL FORM AUSTRIAN PINE B & B 6` HGT. 13 SUBTOTAL: ORNAMENTAL TREES TH 6 CRATAEGUS CRUS-GALLI `INERMIS`THORNLESS HAWTHORN B & B 1.5"CAL SSC 13 MALUS X `SPRING SNOW`SPRING SNOW CRABAPPLE B & B 1.5"CAL SB 6 SYRINGA X 'BAILBELLE'TINKERBELLE® LILAC 10 GAL 1.5"CAL 25 SUBTOTAL: CODE QTY BOTANICAL NAME COMMON NAME CONT.SIZE SHRUBS AD 21 CORNUS SERICEA `ARTIC FIRE`ARCTIC FIRE DOGWOOD 5 GAL 24" HGT DH 28 DIERVILLA LONICERA DWARF BUSH HONEYSUCKLE 5 GAL 18" HGT INH 21 HYDRANGEA ARBORESCENS `INCREDIBALL`INCREDIBALL HYDRANGEA 5 GAL 24" HGT GAC 43 RIBES ALPINUM `GREEN MOUND`GREEN MOUND ALPINE CURRANT 5 GAL 24" HGT LPS 18 SPIREA JAPONICA `LITTLE PRINCESS`LITTLE PRINCESS SPIREA 5 GAL 24" HGT SNS 25 SPIREA NIPPONICA `SNOWMOUND`SNOWMOUND SPIREA 5 GAL 24" HGT ML 38 SYRINGA PATULA `MISS KIM`MISS KIM LILAC 5 GAL 24" HGT CV 26 VIBURNUM TRILOBUM `BAILEY COMPACT`COMPACT AMERICAN VIBURNUM 5 GAL 24" HGT 220 SUBTOTAL: PERENNIALS SD 24 HEMEROCALLIS X `STELLA DE ORO`STELLA D` ORO DAYLILY 1 GAL SSD 13 HEMEROCALLIS X `STELLA SUPREME`STELLA SUPREME DAYLILY 1 GAL AUH 26 HOSTA MONTANA `AUREOMARGINATA`AUREOMARGINATA HOSTA 1 GAL PHO 6 HOSTA X `PATRIOT`PATRIOT HOSTA 1 GAL 69 SUBTOTAL: CONIFEROUS SHRUBS MJJ 41 JUNIPERUS CHINENSIS `MONLEP`MINT JULEP JUNIPER 5 GAL 18" SPRD SG 30 JUNIPERUS CHINENSIS `SEA GREEN`SEA GREEN JUNIPER 5 GAL 18" SPRD Mj2 22 JUNIPERUS SCOPULORUM `MEDORA` FULL FORM MEDORA JUNIPER B & B 48" HGT. NY 2 TAXUS CUSPIDATA `NOVA`NOVA YEW 5 GAL 18" SPRD TY 3 TAXUS X MEDIA `TAUNTON`TAUNTON YEW 5 GAL 18" SPRD YA 9 THUJA OCCIDENTALIS YELLOW RIBBON`YELLOW RIBBON ARBORVITAE 10 GAL 36" HGT 107 SUBTOTAL: GRASSES FG 73 CALAMAGROSTIS X ACUTIFLORA `KARL FOERSTER`FEATHER REED GRASS 1 GAL 73 SUBTOTAL: SYMBOL QTY BOTANICAL NAME COMMON NAME GROUND COVERS 7,009 SF CRUSHED GRAY ROCK 3" DEPTH STONE MULCH 1,936 SF COCO BROWN SHREDDED HARDWOOD MULCH 3" DEPTH HARDWOOD MULCH 13,277 SF MNDOT 33-261 SEED MIXTURE RATE: 44 LBS./ACRE MULCH: STRAW NATIVE SEED MIX - STORM BASIN 18,125 SF MNDOT 25-131 RATE: 22 LBS/ACRE MULCH: HYDROSEED TURF SEED 48,562 SF TURF SOD 88,909 SF SUBTOTAL: PLANT SCHEDULE LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ L A N D S C A P E \ _ d w g S h e e t F i l e s \ L 1 - 1 L A N D S C A P E P L A N Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 2 6 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Douglas D. Loken - LA Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. 45591 Project Lead Drawn By Checked By Loucks Project No.24227A PJD DDL DDL 04/02/25 - LANDSCAPE PLAN L1-1 CONTRACTOR SHALL VISIT SITE PRIOR TO SUBMITTING BID. HE SHALL INSPECT SITE AND BECOME FAMILIAR WITH EXISTING CONDITIONS RELATING TO THE NATURE AND SCOPE OF WORK. VERIFY LAYOUT AND ANY DIMENSIONS SHOWN AND BRING TO THE ATTENTION OF THE LANDSCAPE ARCHITECT ANY DISCREPANCIES WHICH MAY COMPROMISE THE DESIGN AND / OR INTENT OF THE PROJECT'S LAYOUT. ASSURE COMPLIANCE WITH ALL APPLICABLE CODES AND REGULATIONS GOVERNING THE WORK OR MATERIALS SUPPLIED. CONTRACTOR SHALL PROTECT ALL EXISTING ROADS, CURBS / GUTTERS, TRAILS, TREES, LAWNS AND SITE ELEMENTS DURING PLANTING OPERATIONS. ANY DAMAGE TO SAME SHALL BE REPAIRED AT NO COST TO THE OWNER. CONTRACTOR SHALL VERIFY ALIGNMENT AND LOCATION OF ALL UNDERGROUND AND ABOVE GRADE UTILITIES. CONTRACTOR TO PROVIDE THE NECESSARY PROTECTION FOR THE UTILITIES BEFORE CONSTRUCTION / MATERIAL INSTALLATION BEGINS. CONTRACTOR TO NOTIFY GENERAL CONTRACTOR OF ANY CONCERNS PRIOR TO INSTALLATION OF PLANTINGS. EXISTING CONTOURS, TRAILS, VEGETATION, CURB / GUTTER AND OTHER EXISTING ELEMENTS BASED UPON INFORMATION SUPPLIED TO LANDSCAPE ARCHITECT BY OTHERS. CONTRACTOR SHALL VERIFY ANY AND ALL DISCREPANCIES PRIOR TO CONSTRUCTION AND NOTIFY LANDSCAPE ARCHITECT OF SAME. THE ALIGNMENT AND GRADES OF THE PROPOSED WALKS, TRAILS AND / OR ROADWAYS ARE SUBJECT TO FIELD ADJUSTMENT REQUIRED TO CONFORM TO LOCALIZED TOPOGRAPHIC CONDITIONS AND TO MINIMIZE TREE REMOVAL AND GRADING. ANY CHANGE IN ALIGNMENT MUST BE APPROVED BY LANDSCAPE ARCHITECT. DECIDUOUS TREES SHOULD BE LOCATED A MINIMUM OF 5 FEET OFF ANY UTILITY PIPE. CONIFEROUS TREES SHOULD BE LOCATED A MINIMUM OF 15' OFF ANY UTILITY PIPE. NO TREE SHOULD BE LOCATED WITHIN 10' OF A HYDRANT OR 15' FROM A STREETLIGHT. TREE LOCATIONS ARE TO BE STAKED PRIOR INSTALLATION TO TO ENSURE THEY FOLLOW PLANTING RESTRICTION. VERIFY EXISTING / PROPOSED IRRIGATION SYSTEM LAYOUT AND CONFIRM COMPLETE LIMITS OF IRRIGATION PRIOR TO SUPPLYING SHOP DRAWINGS. LANDSCAPE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AN IRRIGATION LAYOUT PLAN AND SPECIFICATION AS A PART OF THE SCOPE OF WORK WHEN BIDDING. THESE SHALL BE APPROVED BY THE LANDSCAPE ARCHITECT PRIOR TO ORDER AND / OR INSTALLATION. IT SHALL BE THE LANDSCAPE CONTRACTORS RESPONSIBILITY TO INSURE THAT ALL SODDED / SEEDED AND PLANTED AREAS ARE IRRIGATED PROPERLY, INCLUDING THOSE AREAS DIRECTLY AROUND AND ABUTTING BUILDING FOUNDATION. THE LANDSCAPE CONTRACTOR SHALL PROVIDE THE OWNER WITH AN IRRIGATION SCHEDULE APPROPRIATE TO THE PROJECT SITE CONDITIONS AND TO PLANT MATERIAL GROWTH REQUIREMENTS. IRRIGATION SYSTEM IS NOT TO SPRINKLE ACROSS PAVEMENT NOR SHALL THE SYSTEM SPRINKLE THE BUILDING. THE SYSTEM SHALL INCORPORATE A RAIN SENSOR INTO IRRIGATION SYSTEM. PLANTINGS OUTSIDE THE LIMITS OF IRRIGATION ARE TO BE WATERED REGULARLY UNTIL PLANTING / SOD / SEED HAS BEEN ESTABLISHED. GENERAL NOTESIRRIGATION NOTES N SCALE IN FEET 0 30 60 TOLL FREE: 1-800-252-1166 TWIN CITY AREA: 651-454-0002 Gopher State One Call CALL BEFORE YOU DIG! WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES. THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES, CABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. PARKING LOT PERIMETER: THE AREA WITHIN 15 FEET OF A PARKING LOT PERIMETER SHALL BE LANDSCAPED WITH CLUSTERED LANDSCAPED MATERIALS. -SITE IS PLANNING TO RETAIN AN EXISTING ROW OF CONIFER TREES TO MEET THIS REQUIREMENT. PARKING LOT INTERIOR: >25 STALLS ISLANDS TO BE LANDSCAPED. -SITE IS PROPOSING 2 TREES PER ISLAND. BUILDING PERIMETER: THE SIDES OF A BUILDING THAT FACE A PUBLIC STREET OR PARKING LOT SHALL BE LANDSCAPED FOR A LENGTH EQUAL TO 1/2 OF THE BUILDING DIMENSION, WITH A MIN. DEPTH OF 4 FEET. -SITE IS PROPOSING FOUNDATION PLANTINGS THAT MEET THIS REQUIREMENT. CONIFEROUS TREES: MIN. OF 30% OF REQUIRED OVERSTORY TREES MUST BE CONIFEROUS. SITE IS PROPOSING 35% OF CONIFEROUS TREES. ORNAMENTAL TREES: 2 MAY BE SUBSTITUTED FOR 1 OVERSTORY OVERSTORY DECIDUOUS TREES: 1 PER 40 LINEAR FEET OF SITE PERIMETER, NOT INCLUDING THE STREET TREE. -SITE PERIMETER = 2,225 L.F.2,225 / 40 = 55 TREES 2,225 / 5 = 445 SHRUBS= -TREES REQUIRED: 55 OVERSTORY TREES -TREES PROPOSED:48 OVERSTORY TREES (35 DECIDUOUS & 13 CONIFEROUS) 24 ORNAMENTAL TREES (24 / 2 = 12 OVERSTORY) 60 TOTAL OVERSTORY -SHRUBS REQUIRED:445 SHRUBS -SHRUBS PROPOSED:469 SHRUBS PARKING LOT LANDSCAPE AREA: (54,748 SF OF PARKING AREA) -REQUIRED: 4,380 SF 8% -PROPOSED:4,576 SF 8.4% LANDSCAPE REQUIREMENTS TREE PRESERVATION SEE SHEET C1-1 DEMOLITION PLAN FOR TREE INVENTORY AND TREE PRESERVATION INFORMATION. REQUIRED TREE INCHES TO REPLACE = 131 CALIPER INCHES PROPOSED TREE INCHES =30 (12 OVERSTORY TREES X 2.5) NOTE: REMAINING INCHES (101 INCHES) TO BE PAID FOR IN CASH IN LIEU OF TREE CALIPER INCHES. LOUCKS W: \ 2 0 2 4 \ 2 4 2 2 7 A \ C A D D D A T A \ L A N D S C A P E \ _ d w g S h e e t F i l e s \ L 1 - 2 L A N D S C A P E D E T A I L S Pl o t t e d : 04 / 0 2 / 2 0 2 5 1 1 : 1 8 A M 7200 Hemlock Lane, Suite 300 Maple Grove, MN 55369 763.424.5505 www.loucksinc.com PLANNING CIVIL ENGINEERING LAND SURVEYING LANDSCAPE ARCHITECTURE ENVIRONMENTAL CADD files prepared by the Consultant for this project are instruments of the Consultant professional services for use solely with respect to this project. These CADD files shall not be used on other projects, for additions to this project, or for completion of this project by others without written approval by the Consultant. With the Consultant's approval, others may be permitted to obtain copies of the CADD drawing files for information and reference only. All intentional or unintentional revisions, additions, or deletions to these CADD files shall be made at the full risk of that party making such revisions, additions or deletions and that party shall hold harmless and indemnify the Consultant from any & all responsibilities, claims, and liabilities. SUBMITTAL/REVISIONS PROFESSIONAL SIGNATURE QUALITY CONTROL CADD QUALIFICATION HADLEY WORKFORCE APARTMENTS COTTAGE GROVE, MN REAL ESTATE EQUITIES 579 Selby Avenue St. Paul, MN 55102 08/28/24 CITY SUBMITTAL 10/22/24 CITY SUBMITTAL 10/31/24 CITY SUBMITTAL RESPONSE TO 04/02/25 CITY SUBMITTAL C1-1 DEMOLITION PLAN C2-1 SITE PLAN C3-1 GRADING PLAN C3-2 SWPPP C3-3 SWPPP NOTES C4-1 STORM SEWER PLAN C4-2 WATERMAIN & SANITARY PLAN C5-1 STREET PLAN & PROFILES C5-2 STORM PLAN & PROFILES C8-1 CIVIL DETAILS C8-2 CIVIL DETAILS L1-1 LANDSCAPE PLAN L1-2 LANDSCAPE DETAILS Douglas D. Loken - LA Review Date SHEET INDEX License No. Date I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota. 45591 Project Lead Drawn By Checked By Loucks Project No.24227A PJD DDL DDL 04/02/25 - LANDSCAPE DETAILS L1-2 GENERAL NOTES COORDINATE THE PHASES OF CONSTRUCTION AND PLANTING INSTALLATION WITH OTHER CONTRACTORS WORKING ON SITE. NO PLANTING WILL BE INSTALLED UNTIL ALL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA. ALL PLANTS TO BE INSTALLED AS PER PLANTING DETAILS. REMOVE ALL FLAGGING AND LABELS FROM PLANTS. IF THE LANDSCAPE CONTRACTOR IS CONCERNED OR PERCEIVES ANY DEFICIENCIES IN THE PLANT SELECTIONS, SOIL CONDITIONS OR ANY OTHER SITE CONDITION WHICH MIGHT NEGATIVELY AFFECT PLANT ESTABLISHMENT, SURVIVAL OR GUARANTEE, HE MUST BRING THESE DEFICIENCIES TO THE ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TO PROCUREMENT AND / OR INSTALLATION. PROTECT ALL EXISTING TREES ON SITE SCHEDULED TO REMAIN. IF EXISTING TREES ARE DAMAGED IN ANY MANNER, ABOVE OR BELOW GROUND IN THE ROOT SYSTEM, AN ASPHALTIC TREE PRUNING PAINT SHOULD BE APPLIED IMMEDIATELY AFTER WOUNDING. SOIL & GROUNDCOVER ALL PLANTING AREAS RECEIVING GROUND COVER, PERENNIALS, ANNUALS, AND / OR VINES SHALL RECEIVE A MINIMUM OF 12" DEPTH OF PLANTING SOIL CONSISTING OF AT LEAST 45 PARTS TOPSOIL, 45 PARTS PEAT OR MANURE AND 10 PARTS SAND. WHERE SOD / SEED ABUTS PAVED SURFACES, FINISHED GRADE OF SOD / SEED SHALL BE HELD 1" BELOW SURFACE ELEVATION OF TRAIL, SLAB, CURB, ETC. SEED ALL AREAS DISTURBED DUE TO GRADING OTHER THAN THOSE AREAS NOTED TO RECEIVE SOD. SEED SHALL BE INSTALLED AND MULCHED AS PER MNDOT SPECS. SOD ALL DESIGNATED AREAS DISTURBED DUE TO GRADING. SOD SHALL BE LAID PARALLEL TO THE CONTOURS AND SHALL HAVE STAGGERED JOINTS. ON SLOPES STEEPER THAN 3:1 OR IN DRAINAGE SWALES, THE SOD SHALL BE STAKED TO THE GROUND. LANDSCAPE CONTRACTOR SHALL VERIFY THAT SOIL AND COMPACTION CONDITIONS ARE ADEQUATE TO ALLOW FOR PROPER DRAINAGE AT AND AROUND THE BUILDING SITE. PLANTINGS INFO ALL PLANT MATERIAL SHALL COMPLY WITH THE LATEST EDITION OF THE AMERICAN STANDARD FOR NURSERY STOCK, AMERICAN ASSOCIATION OF NURSERYMEN. UNLESS NOTED OTHERWISE, ALL SHRUBS SHALL HAVE AT LEAST 5 CANES AT THE SPECIFIED MINIMUM SHRUB HEIGHT OR WIDTH. ORNAMENTAL TREES SHALL HAVE NO V CROTCHES AND SHALL BEGIN BRANCHING NO LOWER THAN 3' ABOVE ROOT BALL. STREET AND BOULEVARD TREES SHALL BEGIN BRANCHING NO LOWER THAN 5' ABOVE FINISHED GRADE. ANY CONIFEROUS TREE PREVIOUSLY PRUNED FOR CHRISTMAS TREE SALES SHALL NOT BE USED. ALL CONIFEROUS TREES SHALL BE FULL FORM, NATURAL TO THE SPECIES, WITHOUT PRUNING. PRIOR TO PLANTING, FIELD VERIFY THAT THE ROOT COLLAR / ROOT FLAIR IS LOCATED AT THE TOP OF THE BALLED & BURLAP TREE. IF THIS IS NOT THE CASE, SOIL SHALL BE REMOVED DOWN TO THE ROOT COLLAR / ROOT FLAIR. WHEN THE BALLED & BURLAP TREE IS PLANTED, THE ROOT COLLAR / ROOT FLAIR SHALL BE EVEN OR SLIGHTLY ABOVE FINISHED GRADE. ALL PROPOSED PLANTS SHALL BE LOCATED AND STAKED AS SHOWN ON PLAN. ADJUSTMENTS IN LOCATION OF PROPOSED PLANT MATERIALS MAY BE NEEDED IN FIELD. SHOULD AN ADJUSTMENT BE ADVISED, THE LANDSCAPE ARCHITECT MUST BE NOTIFIED. PLAN TAKES PRECEDENCE OVER PLANT SCHEDULE IF DISCREPANCIES IN QUANTITIES EXIST. SPECIFICATIONS TAKE PRECEDENCE OVER NOTES. NO PLANT MATERIAL SUBSTITUTIONS WILL BE ACCEPTED UNLESS APPROVAL IS REQUESTED OF THE LANDSCAPE ARCHITECT BY THE LANDSCAPE CONTRACTOR PRIOR TO THE SUBMISSION OF A BID AND / OR QUOTATION. WRAPPING MATERIAL SHALL BE CORRUGATED PVC PIPING 1" GREATER IN CALIPER THAN THE TREE BEING PROTECTED OR QUALITY, HEAVY, WATERPROOF CREPE PAPER MANUFACTURED FOR THIS PURPOSE. WRAP ALL DECIDUOUS TREES PLANTED IN THE FALL PRIOR TO 12-1 AND REMOVE ALL WRAPPING AFTER 5-1. FERTILIZER ALL PLANT MATERIALS SHALL BE FERTILIZED UPON INSTALLATION WITH A 27-3-3 SLOW RELEASE FERTILIZER MIXED IN WITH THE PLANTING SOIL PER THE MANUFACTURER'S INSTRUCTIONS. PLANTS MAY BE TREATED FOR SUMMER AND FALL INSTALLATION WITH AN APPLICATION OF GRANULAR 27-3-3 AT 6 OZ PER 2.5" CALIPER PER TREE AND 3 OZ PER SHRUB WITH AN ADDITIONAL APPLICATION OF 27-3-3 THE FOLLOWING SPRING IN THE TREE SAUCER. EDGING FOR PLANTING BEDS BLACK METAL EDGER TO BE USED TO CONTAIN SHRUBS, PERENNIALS, AND ANNUALS WHERE BED MEETS SOD / SEED UNLESS NOTED OTHERWISE. PLANTING BED PREPARATION ALL SHRUB BED MASSINGS TO RECEIVE 3" DEEP SHREDDED HARDWOOD OR ROCK MULCH AND FIBER MAT WEED BARRIER. (SEE HATCH AND LEGEND) ALL TREES NOT IN PLANTING BEDS TO RECEIVE 4" DEEP SHREDDED HARDWOOD MULCH RING WITH NO MULCH IN DIRECT CONTACT WITH TREE TRUNK. SPREAD GRANULAR PRE EMERGENT HERBICIDE (PREEN OR EQUAL) PER MANUFACTURER'S RECOMMENDATIONS UNDER ALL MULCHED AREAS. MAINTENANCE STRIPS TO HAVE EDGER AND MULCH AS SPECIFIED / INDICATED ON DRAWING OR IN SPECIFICATION. INSPECTION AND WARRANTY CONTRACTOR SHALL SUBMIT A WRITTEN REQUEST FOR THE OWNER ACCEPTANCE INSPECTION OF ALL LANDSCAPE AND SITE IMPROVEMENTS. CONTRACTOR IS RESPONSIBLE FOR ON-GOING MAINTENANCE OF ALL NEWLY INSTALLED MATERIALS UNTIL TIME OF OWNER ACCEPTANCE. ANY ACTS OF VANDALISM OR DAMAGE WHICH MAY OCCUR PRIOR TO OWNER ACCEPTANCE SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR SHALL PROVIDE THE OWNER WITH A MAINTENANCE PROGRAM INCLUDING, BUT NOT NECESSARILY LIMITED TO, PRUNING, FERTILIZATION AND DISEASE / PEST CONTROL. CONTRACTOR SHALL GUARANTEE NEW PLANT MATERIAL THROUGH ONE (1) CALENDAR YEAR FROM THE DATE OF OWNER ACCEPTANCE. WARRANTY (ONE (1) FULL GROWING SEASON) FOR LANDSCAPE MATERIALS SHALL BEGIN ON THE DATE OF ACCEPTANCE BY THE LANDSCAPE ARCHITECT AFTER THE COMPLETION OF PLANTING OF ALL LANDSCAPE MATERIALS. NO PARTIAL ACCEPTANCE WILL BE CONSIDERED. TIMING OF INSTALLATION UNLESS NOTED OTHERWISE THE APPROPRIATE DATES FOR SPRING PLANT MATERIAL INSTALLATION AND SEED / SOD PLACEMENT IS FROM THE TIME GROUND HAS THAWED TO JUNE 15. FALL SODDING IS GENERALLY ACCEPTABLE FROM AUGUST 15 - NOVEMBER 1. FALL SEEDING FROM AUGUST 15 - SEPTEMBER 15; DORMANT SEEDING IN THE FALL SHALL NOT OCCUR PRIOR TO NOVEMBER 1. FALL CONIFEROUS PLANTING MAY OCCUR FROM AUGUST 15 - OCTOBER 1 AND DECIDUOUS PLANTING FROM THE FIRST FROST UNTIL NOVEMBER 15. PLANTING OUTSIDE THESE DATES IS NOT RECOMMENDED. ANY ADJUSTMENT MUST BE APPROVED IN WRITING BY THE LANDSCAPE ARCHITECT. TREES ARE NOT TO BE PRUNED, REMOVED OR TRANSPLANTED BETWEEN APRIL 15 AND JULY 1. NOTIFY LANDSCAPE ARCHITECT IF THESE DATES ARE UNAVOIDABLE. LANDSCAPE INSTALLATION: Deciduous Tree Planting.dwgSCALE: 1/2" = 1'-0" 2x ROOT BALL WIDTH NOTE: CONTRACTOR IS RESPONSIBLE FOR TESTING PERCOLATION RATES PRIOR TO PLANTING. NOTIFY LANDSCAPE ARCHITECT IMMEDIATELY IF POOR DRAINAGE EXISTS. DECIDUOUS TREE PLANTING SET PLANT ON UNDISTURBED NATIVE SOIL SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING EDGE VARIES WOOD STAKE BACKFILL WITH IN SITU TOPSOIL MULCH - 4" DEEP. NO MULCH IN CONTACT WITH TRUNK - SEE NOTES OR SPECS. ROOT FLARE EVEN WITH OR JUST ABOVE GRADE SAFETY FLAGGING - ONE PER WIRE TREE WRAP TO FIRST BRANCH 16"X2" POLYPROPYLENE OR POLYETHYLENE STRAP NOTES: THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING ALL TREES IN A PLUMB POSITION THROUGH THE WARRANTY PERIOD. STAKING IS SUGGESTED, BUT NOT REQUIRED. ANY STAKING MUST CONFORM WITH PRACTICES AS DEFINED IN A.N.A. GUIDELINES FOR STANDARD PRACTICES. PRUNE DAMAGED AND CROSSING BRANCHES AFTER PLANTING IS COMPLETE. CUT BACK WIRE BASKET. WATER TREE THOROUGHLY DURING PLANTING OPERATIONS. PLACE BACKFILL IN 8-12" LIFTS AND SATURATE SOIL WITH WATER. DO NOT COMPACT MORE THAN NECESSARY TO MAINTAIN PLUMB. 1 CONIFEROUS TREE PLANTING Coniferous Tree Planting.dwgSCALE: 1/2" = 1'-0" 2 x ROOT BALL WIDTH NOTE: CONTRACTOR IS RESPONSIBLE FOR TESTING PERCOLATION RATES PRIOR TO PLANTING. NOTIFY LANDSCAPE ARCHITECT IMMEDIATELY IF POOR DRAINAGE EXISTS. ROOT BALL SET ON UNDISTURBED SUBGRADE SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING EDGE VARIES - SEE PLAN WOOD STAKE (OPTIONAL) BACKFILL WITH IN SITU TOPSOIL MULCH - 4" DEEP - SEE NOTES OR SPECS. MULCH MUST NOT BE IN CONTACT WITH TRUNK. SAFETY FLAGGING - ONE PER WIRE 16" x2" POLYPROPYLENE OR POLYETHYLENE STRAP NOTES: THE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING ALL TREES IN A PLUMB POSITION THROUGH THE WARRANTY PERIOD. STAKING IS SUGGESTED, BUT NOT REQUIRED. ANY STAKING MUST CONFORM WITH PRACTICES AS DEFINED IN A.N.A. GUIDELINES FOR STANDARD PRACTICES. PRUNE ANY DAMAGED BRANCHES AFTER PLANTING IS COMPLETE. WATER TREE THOROUGHLY DURING PLANTING OPERATIONS. PLACE BACKFILL IN 8-12" LIFTS AND SATURATE SOIL WITH WATER. DO NOT COMPACT MORE THAN NECESSARY TO MAINTAIN PLUMB. 2 REFER TO PLAN 18" MIN. LOOSEN ROOTS OF ALL CONTAINERIZED PLANTS. SCARIFY BOTTOM AND SIDES OF HOLE PRIOR TO PLANTING BU I L D I N G W A L L ( T Y P ) SHRUB PLANTING Shrub Planting.dwgSCALE: 3/4" = 1'-0" EDGE VARIES - REFER TO PLAN EDGING MATERIAL - SEE NOTES OR SPEC. LANDSCAPE FABRIC - SEE NOTES OR SPEC. MULCH - 3" DEPTH - SEE NOTES OR SPEC. PLANTING SOIL - SEE NOTES OR SPEC. SHRUBS TO BE PLACED SO THAT TOP OF CONTAINER SITS FLUSH WITH PROPOSED GRADE 3 VARIES SEE PLAN NOTE: LOOSEN ROOTS OF PLANT MATERIAL PRIOR TO PLANTING PERENNIAL PLANTING Perennial Planting.dwgSCALE: 3/4" = 1'-0" BU I L D I N G W A L L ( T Y P ) 12" DEPTH (MIN) LOAM PLANTING SOIL SEE NOTES EDGE VARIES - REFER TO PLAN EDGING MATERIAL - SEE NOTES MULCH - 3" MIN. DEPTH - SEE NOTES 4 H:\COTT\24X135990000\1_Corres\C_To Others\2025-05-02\135990 Plan Review 2025-05-14.docx MEMORANDUM Date: 05/14/2025 To: Ryan Burfeind, PE From: Mike Boex, PE Andrew Olson, PE Subject: REE Hadley Avenue Apartments City of Cottage Grove, MN Project No.: 24X135990000 This memo summarizes the review of site plan documents submitted by Loucks Inc., dated 04/02/2025. ALTA Comments: 1. Please show the 75’ NSP Easement that crosses over the 100th Street Right of Way. Civil Plans: Sheet C2-1: 2. An Encroachment Agreement will be needed for improvements within the Xcel Transmission Easement through the 100th Street Right of Way. The City will coordinate the agreement. 3. Provide street lighting per city standard detail LGT-7 in the north boulevard of new Hamlet Avenue. Refer to the City’s Engineering Guidelines for more detail. 4. Please label the surrounding street names. 5. The crosswalk should be 12” transverse white lines (paint) rather than zebra striped. 6. Please clarify the pedestrian crossing signage with sign types and sizes. The signs should be W11-2 (30”x30”) with a W16-7P arrow (24”x18”). a. The signs should be located behind the crosswalk so the signage does not block the pedestrian. b. Please include advanced warning signage (W11-2) with AHEAD for the eastbound lane. 7. Provide the sign designation and sizes for all signs in the Right of Way. 8. Clarify the pavement sections for Hamlet Avenue and the Hadley Avenue patch. a. The Heavy-Duty Bituminous Pavement Section referenced on Sheet C8-1 should be used for the Hadley Avenue patch and where this is being used. b. STR-1 should be used for Hamlet Avenue. REE Hadley Avenue Apartments Plan Review Page: 2 Sheet C3-1: 9. Show tie-in elevations of the southeastern sidewalk to the existing 100th Street bituminous trail so longitudinal grades of new sidewalk can be understood. 10. Freeboard Standards: a. For stormwater facilities with emergency overflows, the low adjacent grade (LAG) elevation for all new structures must be a minimum of 3 feet above both the peak surface water elevation for the 100-year precipitation event and 2 feet above the emergency overflow elevation of any immediately adjacent new stormwater basin. i. For backyard and side-yard conveyance and temporary ponding areas, there must be at least 1 foot between the overland overflow elevation and the low adjacent grade elevation of the adjacent structure. b. East Infiltration Basin (North Basin): i. It is acknowledged that the developer recognizes the Freeboard Requirements for the HWL or Overland EOF are not met. The developer/owner has agreed to sign a letter acknowledging they are not meeting city rules, and they are accepting those risks. ii. Should a storm sewer pipe on Hamlet Avenue or Hadley Avenue become obstructed, the EOF labeled north of the East Infiltration Basin would not function properly. It should be recognized that overtopping of the basin and Hamlet Avenue low point immediately to the north would occur around an 815.5 along Hamlet Avenue near the entrance drive to the site. iii. Evaluate if freeboard can be provided from the back-to-back 100-year recurrence to the low adjacent grade (entry into the garage). Please resubmit the back-to-back 100-year recurrence for review based on changes made from this memo. c. West Basin: the depicted EOF (14.25) does not have the required 2-ft freeboard to the LAG on the west side of the building (15.25). However, 1-ft has been provided. i. It is acknowledged that the developer recognizes the Freeboard Requirements for the Overland EOF are not met. The developer/owner has agreed to sign a letter acknowledging they are not meeting city rules, and they are accepting those risks. 11. Existing contours are missing in some areas on Sheets C1-1, C3-1, and C3-2. Show how proposed contours tie into existing contours surrounding the site. Sheet C4-1: 12. The city has allowed a wet tap connection to the 18” city main. The lead from the city main to the private hydrant will be considered private pipe, and a maintenance and access agreement will need to be executed. a. Please label the 18” main to be wet tapped and a 6” gate valve at the connection. 13. It appears two sanitary sewer services are proposed for the site. In the previous review, the city requested the developer to document why two services are necessary, as the second service will require cutting into the new city street. REE Hadley Avenue Apartments Plan Review Page: 3 a. The applicant stated that Interior Plumbing Code requires two services. Please explain the Code requirement for the second service. Generally, two services are not required unless the number of fixtures exceeds the allowable capacity of the provided service stub. 14. Note 11 should be filled in with the Geotechnical Evaluation Report company name and date. Sheet C4-2: 15. Revise the Storm Sewer Schedule as follows: a. CBMH 21, 22, and 23 should reference STO-5 for a catch basin manhole rather than a manhole. b. CBMH 24 should reference STO-5 for a catch basin manhole rather than a sump structure. 16. CBMH-23 & 24: casting R-3067-V should be identified per the city’s specifications. Sheet C5-1: 17. Hamlet Ave: a. The profile for Hamlet Avenue should show the existing grades past the tie in point to ensure the road grade is continued. The South District Plans show Hamlet Avenue at a 0.83% grade at the connection just east of Hadley Avenue and the Hadley Workforce Apartments plans show connecting with a 2.84% grade. Please match the existing grade at the tie in point. i. An approach of 100-ft at under 2.0% should be provided leading up to the stop condition. Sheet C5-2: 18. Show the watermain on the plan view for reference for the crossing. 19. Please show the watermain crossing between CBMH 21 and CB 20. 20. Please provide minimum cover of 3-ft or more for storm sewer within the street. The storm sewer between CBMH 21 and CBMH 22 only possesses 2.52-ft of cover. Sheet C8-2: 21. Review the storm manhole details for STMH 8 and 11 as the storm sewer design appears to have been modified and identification numbers have been changed. Sheet L1- 1: 22. List the following restrictions on the plan such that they can be adhered to during installation. Generally, the proposed planting locations appear acceptable. a. Deciduous trees should be located a minimum of 5’ off any utility pipe. b. Coniferous trees should be located a minimum of 15’ off any utility pipe. c. No tree should be located within 10’ of a hydrant or 15’ from a streetlight. d. No trees should be located within a storm pond HWL. REE Hadley Avenue Apartments Plan Review Page: 4 e. No trees should be located within a storm pond’s 20-ft access route, and no coniferous trees within 5’ of the 20’ pond access route. f. No coniferous trees within 20’ of a proposed sidewalk/trail. g. No deciduous trees within 5’ of sidewalk/trail/driveways. h. Trees should not be planted within drainage and utility easements. 23. It appears the legend is blank for the Stone Mulch. Please revise to indicate where the Stone Mulch will be used. Stormwater Comments: 24. The City will require an executed stormwater maintenance agreement for the proposed stormwater features on the site. a. This agreement should be executed after review and approval of post-construction stormwater infiltration testing and modelling. 25. HydroCAD: a. Please update the pervious surface curve numbers for DA-1P and DA-2P from CN = 39 to CN = 61. A curve number equal to 61 should be used for those pervious sub watersheds having grassed urban land use types. i. DA-3P: We expect to see less compaction around the edges of the project, therefore the pervious surface curve number of 39 for the untreated drainage area is appropriate. b. Sheet C4-2 shows a 12” RCP @ 4.25% from the East Infiltration Basin to STMH-9. The HydroCAD model indicates this pipe is a 24” RCP @ 0.43%. Please adjust the plan or model for consistency. c. As previously discussed, infiltration rates of 1.6 in/hr. for each infiltration basin versus the infiltration rate of 0.8 in/hr. may be used. i. The design infiltration rate of 1.6 in/hr. will be allowed by the City should be supported by post-construction infiltration testing results. Per the Construction Stormwater Permit, the testing must show a rate at least twice the design rate. 26. Water Quality Analysis: Please provide a copy of the existing and proposed MIDS models. 27. Rational Storm Sewer Design: a. Please include the storm sewer reach from the East to the West Infiltration Basins in the rational design table. b. STMH-11 to the FES appears to have a design outlet velocity exceeding 4 ft/sec Please adjust the design to reduce outlet velocities to 4 ft/sec or less. c. Please update catch basin invert CB-1 in rational table to match the invert listed on Sheet C4-2 (813.69). 28. Please update the SWPPP sheets to match the stormwater narrative Volume Control Calculations and the MIDS model proposed impervious surface area. 29. Please add the following statement to the SWPPP: “Permittees must immediately initiate stabilization of exposed soil areas, as described in item 8.4, and complete the stabilization within seven (7) calendar days after the construction activity in that portion of the site temporarily or permanently ceases.” REE Hadley Avenue Apartments Plan Review Page: 5 Planning Comments: 30. Structure setbacks shall be a minimum of 20 feet from corner property lines. There are corner setbacks at 16.1 and 17.8 feet. Please revise to meet setback minimum requirements. 31. There is not a trash enclosure identified. Please indicate if the trash collection will occur inside of the structure. 32. Photometric Plan: Updated the plan to show 0.5 foot candles or less and the property lines, not just the parking lot. 33. Please show the sod extending into the northeast corner of the property. 34. Sheet C1-1 shows 7 spruce trees being saved but the calculations and demo plan show no trees being saved on site. Please correct this discrepancy. 35. There must be at least 17 coniferous trees (11-3-12 D minimum 30% of required overstory trees must be coniferous). 55 overstory trees required, 30% of 55 = 17 coniferous trees. Sheet L1-1 shows 13 evergreen trees. 36. City Code Section 10-4-3-G indicates that multifamily projects must have a minimum 50% of the total lot area that is devoted to open space consisting of landscaping, lawn area, or noncommercial outdoor recreational facilities such as swimming pools, common space patio areas, basketball courts, etc. Please clarify this is met. 37. Parking lot must be 15 feet from property lines. Currently it is 10 feet. Page 1 of 1 Da t e : 8 / 2 6 / 2 0 2 4 DISCLAIMER: Based on the information provided, all dimensions and luminaire locations shown represent recommended positions. Actual performance of any manufacturer's luminaires may vary due to changes in electrical voltage, tolerance in LEDs and other variable field conditions. Calculations do not include obstructions such as buildings, curbs, landscaping or any other architectural elements unless noted. Fixture nomenclature to be finalized by engineer and/or architect. This drawings is for photometric evaluation purposes only and should not be used as a construction document or as a final document for ordering product. De s i g n e d B y : K . T o m c z a k Ch e c k e d B y : R i c k R o e l o f s Re a l E s t a t e E q u i t i e s C o t t a g e G r o v e Sc a l e : 1 " = 2 5 ' Luminaire Schedule Calculation Summary Label Units Avg Max MinSymbol Avg/Min Max/Min Parking Lot Fc 1.83 4.5 0.5 Qty Type Mounting Height Lum. Watts Luminaire Lumens LLF Description [MANUFAC] 3.66 4 P1 25 122.2 19315 0.900 OPF-S-A06-740-T5W SIGNIFY CANADA LTD 2 P2 25 63.59 11035 0.900 OPF-S-A03-740-T2M SIGNIFY CANADA LTD 9.00 6.1 46.2 1 6.1 2 6.1 1 6.1 6 6.1 7 tot lot dog run pickleball courts 6.1 3 6.1 5 1,371 ft² Unit 4-31,371 ft² Unit 4-3 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 939 ft² Unit 3-1 663 ft² Unit 1-1 663 ft² Unit 1-1 939 ft² Unit 3-1 Unit 4-4 939 ft² Unit 3-1 939 ft² Unit 3-1 Unit 1-1 663 ft² Unit 1-1 1,326 ft² Unit 4-4 1,359 ft² Unit 4-5 1,149 ft² Unit 3-2 1,371 ft² Unit 4-3 1,371 ft² Unit 4-3 663 ft² Unit 1-1 1,359 ft² Unit 4-5 1,149 ft² Unit 3-2 663 ft² Unit 1-1 939 ft² Unit 3-1 939 ft² Unit 3-1 6.24 6.2 5 663 ft² Unit 1-1 939 ft² Unit 3-1 P1 MH: 25 P1 MH: 25 MH: 25 P1 P2 MH: 25 P2 MH: 25 MH: 25 P1 1.4 1.6 1.6 1.5 1.3 1.2 1.1 1.0 0.9 0.9 0.8 0.9 0.8 1.4 1.6 1.9 2.2 2.3 2.0 1.7 1.4 1.2 1.1 0.9 0.9 0.8 0.9 1.0 1.1 1.3 1.7 2.1 2.7 3.2 3.2 2.9 2.2 1.7 1.4 1.2 1.0 0.9 0.9 1.0 1.1 1.2 1.3 1.5 1.7 1.8 1.6 1.4 1.2 1.1 0.9 1.1 1.4 1.7 2.1 2.7 3.5 4.0 3.9 3.6 2.9 2.1 1.6 1.3 1.1 0.9 0.9 1.0 1.2 1.4 1.6 2.1 2.5 2.6 2.3 1.8 1.4 1.1 1.0 1.1 1.4 1.7 2.0 2.4 3.2 3.9 4.4 4.2 4.0 3.2 2.4 1.7 1.4 1.1 0.9 1.0 1.2 1.3 1.6 2.1 2.8 3.3 3.4 3.1 2.4 1.8 1.3 1.2 1.4 1.7 1.9 2.1 2.5 3.2 4.0 4.5 4.4 4.0 3.1 2.3 1.7 1.4 1.2 0.9 1.0 1.3 1.5 1.9 2.6 3.3 4.0 3.9 3.7 2.9 2.1 1.5 1.2 1.4 1.7 2.0 2.1 2.2 2.5 3.0 3.6 3.9 3.8 3.4 2.6 2.0 1.5 1.3 1.1 1.0 1.1 1.3 1.5 2.0 2.7 3.4 3.9 3.9 3.7 3.1 2.3 1.6 1.2 1.5 1.8 2.2 2.5 2.4 2.4 2.5 2.6 2.9 3.1 3.0 2.6 2.1 1.7 1.4 1.2 1.1 1.0 1.1 1.3 1.5 1.8 2.4 3.2 3.7 3.7 3.5 2.8 2.0 1.5 1.4 1.8 2.4 3.0 3.2 3.1 2.8 2.6 2.4 2.4 2.4 2.3 2.0 1.7 1.5 1.4 1.3 1.1 1.1 1.1 1.3 1.4 1.7 2.0 2.6 3.1 3.2 2.9 2.2 1.7 1.3 1.2 1.7 2.3 3.2 3.8 4.0 3.8 3.3 2.7 2.3 2.2 2.1 1.9 1.6 1.5 1.4 1.4 1.4 1.2 1.2 1.2 1.3 1.5 1.6 1.8 2.1 2.3 2.4 2.2 1.9 1.5 1.3 1.4 1.9 2.7 3.6 4.3 4.4 4.3 3.6 2.8 2.3 2.0 1.8 1.6 1.4 1.3 1.2 1.3 1.4 1.3 1.3 1.4 1.5 1.6 1.7 1.7 1.8 1.9 2.0 1.8 1.6 1.4 1.3 1.0 1.4 1.9 2.8 3.6 4.3 4.3 4.1 3.5 2.7 2.1 1.8 1.6 1.3 1.2 1.1 1.1 1.2 1.4 1.4 1.5 1.5 1.7 1.8 1.7 1.7 1.7 1.8 1.8 1.7 1.5 1.2 1.1 1.0 1.2 1.7 2.4 3.2 3.7 3.8 3.6 2.9 2.2 1.8 1.5 1.3 1.0 0.9 1.0 1.0 1.1 1.3 1.5 1.5 1.6 1.8 1.9 1.9 1.8 1.7 1.7 1.6 1.5 1.3 1.1 0.9 0.6 0.9 1.1 1.4 1.8 2.4 2.9 3.0 2.8 2.2 1.8 1.4 1.2 1.0 0.9 0.8 0.8 0.9 1.0 1.2 1.5 1.6 1.7 1.9 2.1 2.1 1.9 1.7 1.6 1.6 1.3 1.1 0.9 1.0 1.2 1.4 1.7 2.0 2.1 1.9 1.6 1.4 1.2 1.0 0.9 0.7 0.7 0.7 0.7 0.9 1.1 1.4 1.6 1.9 2.3 2.5 2.6 2.3 1.9 1.6 1.4 1.2 1.0 0.8 1.0 1.1 1.3 1.5 1.5 1.4 1.2 1.1 1.1 0.9 0.8 0.7 0.6 0.6 0.7 0.9 1.1 1.3 1.7 2.2 2.8 3.3 3.3 3.0 2.3 1.8 1.4 1.1 0.9 1.1 1.1 0.9 0.9 0.8 0.8 0.7 0.6 0.6 0.6 0.6 0.9 1.2 1.4 1.9 2.6 3.4 3.9 3.9 3.6 2.8 2.0 1.5 1.2 0.8 0.8 0.7 0.7 0.7 0.7 0.6 0.6 0.5 0.5 0.6 0.9 1.2 1.5 2.0 2.8 3.5 3.9 3.9 3.7 3.0 2.2 1.6 1.2 3.9 3.6 2.8 2.0 1.5 3.3 2.9 2.3 1.7 1.3 2.4 2.4 2.2 1.7 1.4 1.7 1.8 1.6 1.4 1.3 1.3 1.3 1.3 1.2 1.0 1.0 1.0 1.1 1.4 3.0 1.9 1.1 0.7 0.7 0.8 0.9 1.4 2.6 3.3 3.4 2.5 0.5 0.5 0.7 1.2 2.3 3.3 3.3 2.4 0.6 1.2 2.2 2.7 2.4 1.1 1.6 1.8 1.6 1.4 1.2 1.1 1.0 0.9 0.8 0.8 0.9 1.1 1.2 0.9 1.5 1.8 1.6 1.2 1.7 2.6 2.5 1.8 1.2 2.9 2.4 1.4 0.8 2.8 2.4 1.5 0.9 0.5 2.0 1.9 1.4 0.9 0.5 1.1 1.3 1.1 0.8 0.5 0.7 0.7 0.6 0.5 1 City Council Action Request 13.A. Meeting Date 6/18/2025 Department Communications Agenda Category Presentation Title National Community Survey Report - POLCO Staff Recommendation Receive National Community Survey Report. Budget Implication N/A Attachments 1. Polco NCS Report Workshop Memo 2. The NCS Report - Cottage Grove MN 2025 To: From: Date: Subject: Background All households within Cottage Grove were eligible to participate in the Polco National Community Survey (NCS). A list of all households within the zip codes serving Cottage Grove was purchased based on updated listings from the United States Postal Service. Using GIS boundary files provided by the City, addresses located outside of Cottage Grove boundaries were removed from the list of potential households to survey. From that list, 3000 addresses were randomly selected to receive the survey. The 3000 randomly selected households received mailings beginning on March 20th, 2025, and the survey remained open for 6 weeks. The first mailing was a postcard inviting the household to participate in the survey. The next mailing contained a cover letter with instructions, the five-page survey questionnaire, and a postage-paid return envelope. Both the postcard and cover letter included a web link to give residents the opportunity to respond to the survey online. All follow-up mailings asked those who had not yet completed the survey to do so and those who had already done so to not respond twice. The survey was available in English and Spanish. All mailings contained paragraphs in both languages instructing participants on how to complete the survey in their preferred language. A total of 483 completed surveys were received from these efforts, providing a response rate of 16% and a margin of error of plus or minus four percentage points. We then compared the demographic profile of survey respondents to that of adults in Cottage Grove using the most recent Census and American Community Survey data and “weighted” the survey results. Weighting is a survey research best practice and helps to improve the representativeness of your survey results. In addition to the randomly selected “probability sample” of households, a link to an online open- participation survey was publicized by the City of Cottage Grove. The open-participation survey was identical to the random sample survey, with two small updates; it asked a question to confirm the respondent was a resident of Cottage Grove and also a question about where they heard about the survey. The open-participation survey was open to all city residents and became available on April 10th, 2025. The survey remained open for three weeks. The NCS Report has been delivered to the City of Cottage and is being presented to the City Council. Staff Recommendation Receive the NCS Report from Polco containing the City of Cottage Grove’s NCS results. Cottage Grove, MN The National Community Survey Report of Results 2025 Visit us online! www.polco.us National Research Center at Polco is a charter member of the AAPOR Transparency Initiative, providing clear disclosure of our sound and ethical survey research practices. Report by: About The NCS™ The National Community Survey™ (The NCS™) report is about the “livability” of Cottage Grove. A livable community is a place that is not simply habitable, but that is desirable. It is not only where people do live, but where they want to live. The NCS was developed by the experts from National Research Center at Polco in partnership with the International City/County Management Association (ICMA) and has been administered in hundreds of communities across the United States. Great communities are partnerships of the government, private sector, community-based organizations and residents, all geographically connected. The NCS focuses on the livability of Cottage Grove by categorizing survey questions into the ten main “facets” of community livability shown below, which have been identified through years of extensive survey research as those that are most impactful to residents’ quality of life. • Economy • Mobility • Community Design • Utilities • Safety • Natural Environment • Parks and Recreation • Health and Wellness • Education, Arts, and Culture • Inclusivity and Engagement How the results are reported For the most part, the percentages presented in this report represent the “percent positive.” Most commonly, the percent positive is the combination of the top two most positive response options (i.e., excellent/good, very safe/somewhat safe, etc.). On many of the questions in the survey, respondents may answer “don’t know.” The proportion of respondents giving a "don't know" response is shown in the full set of responses included in the “complete data” section; however, these responses have been removed from the analyses presented in the main body of the report. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item. Comparisons to benchmarks NRC’s database of comparative resident opinion is comprised of resident perspectives gathered in surveys from over 500 communities whose residents evaluated the same kinds of topics on The National Community Survey. The comparison evaluations are from the most recent survey completed in each community in the last five years. NRC adds the latest results quickly upon survey completion, keeping the benchmark data fresh and relevant. The communities in the database represent a wide geographic and population range. In each tab, Cottage Grove's results are noted as being “higher” than the benchmark, “lower” than the benchmark, or “similar” to the benchmark, meaning that the average rating given by Cottage Grove residents is statistically similar to or different (greater or lesser) than the benchmark. Being rated as “higher” or “lower” than the benchmark means that Cottage Grove's average rating for a particular item was more than 10 points different than the benchmark. If a rating was “much higher” or “much lower,” then Cottage Grove's average rating was more than 20 points different when compared to the benchmark. The report provides the opinions of a representative sample of 483 residents of the City of Cottage Grove collected from March 20th, 2025 to May 1st, 2025. The margin of error around any reported percentage is 4% for all respondents and the response rate for the 2024 survey was 16%. Survey results were weighted so that the demographic profile of respondents was representative of the demographic profile of adults in Cottage Grove. 1 About The NCS™The National Community Survey™ (The NCS™) report is about the“livability” of Cottage Grove. A livable community is a place that is notsimply habitable, but that is desirable. It is not only where people dolive, but where they want to live. The NCS was developed by theexperts from National Research Center at Polco in partnership withthe International City/County Management Association (ICMA) andhas been administered in hundreds of communities across the UnitedStates.Great communities are partnerships of the government, private sector,community-based organizations and residents, all geographicallyconnected. The NCS focuses on the livability of Cottage Grove bycategorizing survey questions into the ten main “facets” of communitylivability shown below, which have been identified through years ofextensive survey research as those that are most impactful toresidents’ quality of life.• Economy• Mobility• Community Design• Utilities• Safety• Natural Environment• Parks and Recreation• Health and Wellness• Education, Arts, and Culture• Inclusivity and EngagementHow the results are reportedFor the most part, the percentages presented in this report represent the “percent positive.” Most commonly, thepercent positive is the combination of the top two most positive response options (i.e., excellent/good, verysafe/somewhat safe, etc.). On many of the questions in the survey, respondents may answer “don’t know.” The proportion of respondents giving a "don't know" response is shown in the full set of responses included in the body of the report. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item. Comparisons to benchmarks NRC’s database of comparative resident opinion is comprised of resident perspectives gathered in surveys from over 500 communities whose residents evaluated the same kinds of topics on The National Community Survey. The comparison evaluations are from the most recent survey completed in each community in the last five years. NRC adds the latest results quickly upon survey completion, keeping the benchmark data fresh and relevant. The communities in the database represent a wide geographic and population range. In each tab, Cottage Grove's results are noted as being “higher” than the benchmark, “lower” than the benchmark, or “similar” to the benchmark, meaning that the average rating given by Cottage Grove residents is statistically similar to or different (greater or lesser) than the benchmark. Being rated as “higher” or “lower” than the benchmark means that Cottage Grove's average rating for a particular item was more than 10 points different than the benchmark. If a rating was “much higher” or “much lower,” then Cottage Grove's average rating was more than 20 points different when compared to the benchmark. The report provides the opinions of a representative sample of 483 residents of the City of Cottage Grove collectedfrom March 20th, 2025 to May 1st, 2025. The margin of error around any reported percentage is 4% for allrespondents and the response rate for the 2024 survey was 16%. Survey results were weighted so that thedemographic profile of respondents was representative of the demographic profile of adults in Cottage Grove. 2 Conducting the survey The 3,000 randomly selected households received mailings beginning on March 20th, 2025 and data collection for the survey remained open for 6 weeks. The first mailing was a postcard inviting the household to participate in the survey. The next mailing contained a cover letter with instructions, the survey questionnaire, and a postage-paid return envelope. All mailings included a web link to give residents the opportunity to respond to the survey online, as well as QR codes to further encourage participation. All follow-up mailings asked those who had not completed the survey to do so, and those who had already done so to refrain from completing the survey again. The survey was available in English and Spanish. All mailings contained paragraphs in both languages instructing participants on how to complete the survey in their preferred language. About 1% of the 3,000 mailed invitations or surveys were returned because the household address was vacant or the postal service was unable to deliver the survey as addressed. Of the remaining 2,958 households that received the invitations to participate, 483 completed the survey, providing an overall response rate of 16%. The response rate was calculated using AAPOR’s response rate #2 for mailed surveys of unnamed persons.¹ It is customary to describe the precision of estimates made from surveys by a “level of confidence” and accompanying “confidence interval” (or margin of error). A traditional level of confidence, and the one used here, is 95%. The 95% confidence interval can be any size and quantifies the sampling error or imprecision of the survey results because some residents’ opinions are relied on to estimate all residents’ opinions. The margin of error for the City of Cottage Grove survey is no greater than plus or minus four percentage points around any given percent reported for all respondents (483 completed surveys). In addition to the randomly selected “probability sample” of households, a link to an online open-participation survey was publicized by the City of Cottage Grove. The open-participation survey was identical to the random sample survey, with two small updates; it asked a question to confirm the respondent was a resident of Cottage Grove and also a question about where they heard about the survey. The open-participation survey was open to all city residents and became available on April 10th, 2025. The survey remained open for three weeks. The data presented in the following tabs exclude the open participation survey data, but a tab at the end provides the complete frequency of responses to questions by the open-participation respondents. The survey datasets were analyzed using all or some of a combination of the Statistical Package for the Social Sciences (SPSS), R, Python, and Tableau. For the most part, the percentages presented in the reports represent the “percent positive.” The percent positive is the combination of the top two most positive response options (i.e., excellent/good, very safe/somewhat safe, essential/very important, etc.), or, in the case of resident behaviors/participation, the percent positive represents the proportion of respondents indicating “yes” or participating in an activity at least once a month. On many of the questions in the survey, respondents may answer “don’t know.” The proportion of respondents giving this reply is shown in the full set of responses included in the “complete data” section. However, these responses have been removed from the analyses presented in the reports. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item. Contact The City of Cottage Grove funded this research. Please contact Phil Jents of the City of Cottage Grove at pjents@cottagegrovemn.gov if you have any questions about the survey. Study Limitations All public opinion research is subject to unmeasured error. While the methodologies employed for this survey were designed to minimize this error as much as possible, these other sources of potential error should be acknowledged, and can include non-response error, coverage error, recall bias and social desirability bias. Non-response error arises when those who were selected to participate in the survey did not do so, and may have different opinions or experiences that survey responders. For general resident surveys, where the results are meant to be generalized to the entire adult population living in households, the mailing lists based on the Delivery Sequence File from the United States Post Office may exclude certain types of housing units, such as those in multi-family buildings where mail is addressed to a named resident at the address rather than to a specific unit or where residents only receive their mail at a post office box and the geographic location of a residence cannot be determined, there may be a coverage error, although for most locations, this is minimal. Respondents may not perfectly remember their experiences in the past year (such as participation in social or civic events, for example), and for some survey items, they may answer in ways they think cast their responses in a more favorable light (recall bias and social desirability bias). Survey Validity See the Polco Knowledge Base article on survey validity at https://blog.polco.us/polco-knowledgebase/margin-of- error-and-confidence-level-in-survey-results 1. See AAPOR's Standard Definitions for more information at https://aapor.org/standards-and-ethics/standard-definitions/ 2. Pasek, J. (2014). ANES Weighting Algorithm. Retrieved from https://surveyinsights.org/wp-content/uploads/2014/07/Full-anesrake-paper.pdf 3. Targets come from the 2020 Census and 2023 American Community Survey Unweighted Weighted Target⁴ Age 18-34 35-54 55+ Hispanic origin No, not of Hispanic, Latino/a/x, or Spanish origin Yes, I consider myself to be of Hispanic, Latino/a/x, or Spanish origin Housing tenure Own Rent Housing type Attached Detached Race & Hispanic ori.. Not white alone White alone, not Hispanic or Latino Sex Man Woman Sex/age Man 18-34 Man 35-54 Man 55+ Woman 18-34 Woman 35-54 Woman 55+ Analyzing the data Responses from mailed surveys were entered into an electronic dataset using a “key and verify” method, where all responses are entered twice and compared to each other. Any discrepancies were resolved in comparison to the original survey form. Range checks as well as other forms of quality control were also performed. Responses from surveys completed on Polco were downloaded and merged with the mailed survey responses. The demographics of the survey respondents were compared to those found in the 2020 Census and 2023 American Community Survey estimates for adults in the City of Cottage Grove. The primary objective of weighting survey data is to make the survey respondents reflective of the larger population of the community. The characteristics used for weighting were age, sex, race, Hispanic origin, housing type, and housing tenure. No adjustments were made for design effects. Weights were calculated using an iterative, multiplicative raking model known as the ANES Weighting Algorithm.² The results of the weighting scheme for the probability sample are presented in the following table. NRC aligns demographic labels with those used by the U.S. Census for reporting purposes, when possible. Some categories (e.g., age, race/Hispanic origin, housing type, and length of residency) are combined into smaller subgroups. .. Methods Selecting survey recipients All households within the City of Cottage Grove were eligible to participate in the survey. A list of all households within the zip codes serving Cottage Grove was purchased from NRC's mailing vendor, Go-Dog Direct, based on updated listings from the United States Postal Service. Since some of the zip codes that serve the City of Cottage Grove households may also serve addresses that lie outside of the community, the exact geographic location of each housing unit was compared to community boundaries using the most current municipal boundary file. Addresses located outside of Cottage Grove boundaries were removed from the list of potential households to survey. From that list, addresses were randomly selected as survey recipients, with multi-family housing units (defined as those with a unit number) sampled at a rate of 5:3 compared to single family housing units. An individual within each household was randomly selected using the birthday method. The birthday method selects a person within the household by asking the “person who most recently had a birthday” to complete the questionnaire. The underlying assumption in this method is that day of birth has no relationship to the way people respond to surveys. This instruction was contained in the introduction of the survey. 3 Conducting the surveyThe 3,000 randomly selected households received mailings beginning on March 20th, 2025 and data collection forthe survey remained open for 6 weeks. The first mailing was a postcard inviting the household to participate in thesurvey. The next mailing contained a cover letter with instructions, the survey questionnaire, and a postage-paidreturn envelope. All mailings included a web link to give residents the opportunity to respond to the survey online,as well as QR codes to further encourage participation. All follow-up mailings asked those who had not completedthe survey to do so, and those who had already done so to refrain from completing the survey again.The survey was available in English and Spanish. All mailings contained paragraphs in both languages instructingparticipants on how to complete the survey in their preferred language.About 1% of the 3,000 mailed invitations or surveys were returned because the household address was vacant orthe postal service was unable to deliver the survey as addressed. Of the remaining 2,958 households that receivedthe invitations to participate, 483 completed the survey, providing an overall response rate of 16%. The responserate was calculated using AAPOR’s response rate #2 for mailed surveys of unnamed persons.¹It is customary to describe the precision of estimates made from surveys by a “level of confidence” andaccompanying “confidence interval” (or margin of error). A traditional level of confidence, and the one used here, is95%. The 95% confidence interval can be any size and quantifies the sampling error or imprecision of the surveyresults because some residents’ opinions are relied on to estimate all residents’ opinions. The margin of error forthe City of Cottage Grove survey is no greater than plus or minus four percentage points around any given percentreported for all respondents (483 completed surveys).In addition to the randomly selected “probability sample” of households, a link to an online open-participation surveywas publicized by the City of Cottage Grove. The open-participation survey was identical to the random samplesurvey, with two small updates; it asked a question to confirm the respondent was a resident of Cottage Grove andalso a question about where they heard about the survey. The open-participation survey was open to all cityresidents and became available on April 10th, 2025. The survey remained open for three weeks. The datapresented in the following tabs exclude the open participation survey data, but a tab at the end provides thecomplete frequency of responses to questions by the open-participation respondents. The survey datasets were analyzed using all or some of a combination of the Statistical Package for the Social Sciences (SPSS), R, Python, and Tableau. For the most part, the percentages presented in the reports represent the “percent positive.” The percent positive is the combination of the top two most positive response options (i.e., excellent/good, very safe/somewhat safe, essential/very important, etc.), or, in the case of resident behaviors/participation, the percent positive represents the proportion of respondents indicating “yes” or participating in an activity at least once a month. On many of the questions in the survey, respondents may answer “don’t know.” The proportion of respondents giving this reply is shown in the full set of responses included in the “complete data” section. However, these responses have been removed from the analyses presented in the reports. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item. Contact The City of Cottage Grove funded this research. Please contact Phil Jents of the City of Cottage Grove at pjents@cottagegrovemn.gov if you have any questions about the survey. Study Limitations All public opinion research is subject to unmeasured error. While the methodologies employed for this survey were designed to minimize this error as much as possible, these other sources of potential error should be acknowledged, and can include non-response error, coverage error, recall bias and social desirability bias. Non-response error arises when those who were selected to participate in the survey did not do so, and may have different opinions or experiences that survey responders. For general resident surveys, where the results are meant to be generalized to the entire adult population living in households, the mailing lists based on the Delivery Sequence File from the United States Post Office may exclude certain types of housing units, such as those in multi-family buildings where mail is addressed to a named resident at the address rather than to a specific unit or where residents only receive their mail at a post office box and the geographic location of a residence cannot be determined, there may be a coverage error, although for most locations, this is minimal. Respondents may not perfectly remember their experiences in the past year (such as participation in social or civic events, for example), and for some survey items, they may answer in ways they think cast their responses in a more favorable light (recall bias and social desirability bias). Survey Validity See the Polco Knowledge Base article on survey validity at https://blog.polco.us/polco-knowledgebase/margin-of- error-and-confidence-level-in-survey-results 1. See AAPOR's Standard Definitions for more information at https://aapor.org/standards-and-ethics/standard-definitions/ 2. Pasek, J. (2014). ANES Weighting Algorithm. Retrieved from https://surveyinsights.org/wp-content/uploads/2014/07/Full-anesrake-paper.pdf 3. Targets come from the 2020 Census and 2023 American Community Survey Unweighted Weighted Target⁴ Age 18-34 35-54 55+ Hispanic origin No, not of Hispanic, Latino/a/x, or Spanish origin Yes, I consider myself to be of Hispanic, Latino/a/x, or Spanish origin Housing tenure Own Rent Housing type Attached Detached Race & Hispanic ori.. Not white alone White alone, not Hispanic or Latino Sex Man Woman Sex/age Man 18-34 Man 35-54 Man 55+ Woman 18-34 Woman 35-54 Woman 55+ 34% 39% 27% 34% 39% 27% 62% 30% 8% 6% 94% 7% 93% 5% 95% 12% 88% 12% 88% 9% 91% 81% 19% 80% 20% 81% 19% 79% 21% 79% 21% 90% 10% 49% 51% 49% 51% 56% 44% 17% 19% 13% 17% 20% 14% 17% 19% 13% 17% 20% 14% 35% 16% 4% 26% 15% 4% Analyzing the data Responses from mailed surveys were entered into an electronic dataset using a “key and verify” method, where all responses are entered twice and compared to each other. Any discrepancies were resolved in comparison to the original survey form. Range checks as well as other forms of quality control were also performed. Responses from surveys completed on Polco were downloaded and merged with the mailed survey responses. The demographics of the survey respondents were compared to those found in the 2020 Census and 2023 American Community Survey estimates for adults in the City of Cottage Grove. The primary objective of weighting survey data is to make the survey respondents reflective of the larger population of the community. The characteristics used for weighting were age, sex, race, Hispanic origin, housing type, and housing tenure. No adjustments were made for design effects. Weights were calculated using an iterative, multiplicative raking model known as the ANES Weighting Algorithm.² The results of the weighting scheme for the probability sample are presented in the following table. NRC aligns demographic labels with those used by the U.S. Census for reporting purposes, when possible. Some categories (e.g., age, race/Hispanic origin, housing type, and length of residency) are combined into smaller subgroups. MethodsSelecting survey recipientsAll households within the City of Cottage Grove were eligible to participate in the survey. A list of all householdswithin the zip codes serving Cottage Grove was purchased from NRC's mailing vendor, Go-Dog Direct, based onupdated listings from the United States Postal Service. Since some of the zip codes that serve the City of CottageGrove households may also serve addresses that lie outside of the community, the exact geographic location ofeach housing unit was compared to community boundaries using the most current municipal boundary file.Addresses located outside of Cottage Grove boundaries were removed from the list of potential households tosurvey. From that list, addresses were randomly selected as survey recipients, with multi-family housing units(defined as those with a unit number) sampled at a rate of 5:3 compared to single family housing units.An individual within each household was randomly selected using the birthday method. The birthday methodselects a person within the household by asking the “person who most recently had a birthday” to complete thequestionnaire. The underlying assumption in this method is that day of birth has no relationship to the way peoplerespond to surveys. This instruction was contained in the introduction of the survey. 4 Conducting the surveyThe 3,000 randomly selected households received mailings beginning on March 20th, 2025 and data collection forthe survey remained open for 6 weeks. The first mailing was a postcard inviting the household to participate in thesurvey. The next mailing contained a cover letter with instructions, the survey questionnaire, and a postage-paidreturn envelope. All mailings included a web link to give residents the opportunity to respond to the survey online,as well as QR codes to further encourage participation. All follow-up mailings asked those who had not completedthe survey to do so, and those who had already done so to refrain from completing the survey again.The survey was available in English and Spanish. All mailings contained paragraphs in both languages instructingparticipants on how to complete the survey in their preferred language.About 1% of the 3,000 mailed invitations or surveys were returned because the household address was vacant orthe postal service was unable to deliver the survey as addressed. Of the remaining 2,958 households that receivedthe invitations to participate, 483 completed the survey, providing an overall response rate of 16%. The responserate was calculated using AAPOR’s response rate #2 for mailed surveys of unnamed persons.¹It is customary to describe the precision of estimates made from surveys by a “level of confidence” andaccompanying “confidence interval” (or margin of error). A traditional level of confidence, and the one used here, is95%. The 95% confidence interval can be any size and quantifies the sampling error or imprecision of the surveyresults because some residents’ opinions are relied on to estimate all residents’ opinions. The margin of error forthe City of Cottage Grove survey is no greater than plus or minus four percentage points around any given percentreported for all respondents (483 completed surveys).In addition to the randomly selected “probability sample” of households, a link to an online open-participation surveywas publicized by the City of Cottage Grove. The open-participation survey was identical to the random samplesurvey, with two small updates; it asked a question to confirm the respondent was a resident of Cottage Grove andalso a question about where they heard about the survey. The open-participation survey was open to all cityresidents and became available on April 10th, 2025. The survey remained open for three weeks. The datapresented in the following tabs exclude the open participation survey data, but a tab at the end provides thecomplete frequency of responses to questions by the open-participation respondents. The survey datasets were analyzed using all or some of a combination of the Statistical Package for the Social Sciences (SPSS), R, Python, and Tableau. For the most part, the percentages presented in the reports represent the “percent positive.” The percent positive is the combination of the top two most positive response options (i.e., excellent/good, very safe/somewhat safe, essential/very important, etc.), or, in the case of resident behaviors/participation, the percent positive represents the proportion of respondents indicating “yes” or participating in an activity at least once a month. On many of the questions in the survey, respondents may answer “don’t know.” The proportion of respondents giving this reply is shown in the full set of responses included in the “complete data” section. However, these responses have been removed from the analyses presented in the reports. In other words, the tables and graphs display the responses from respondents who had an opinion about a specific item. Contact The City of Cottage Grove funded this research. Please contact Phil Jents of the City of Cottage Grove at pjents@cottagegrovemn.gov if you have any questions about the survey. Study Limitations All public opinion research is subject to unmeasured error. While the methodologies employed for this survey were designed to minimize this error as much as possible, these other sources of potential error should be acknowledged, and can include non-response error, coverage error, recall bias and social desirability bias. Non-response error arises when those who were selected to participate in the survey did not do so, and may have different opinions or experiences that survey responders. For general resident surveys, where the results are meant to be generalized to the entire adult population living in households, the mailing lists based on the Delivery Sequence File from the United States Post Office may exclude certain types of housing units, such as those in multi-family buildings where mail is addressed to a named resident at the address rather than to a specific unit or where residents only receive their mail at a post office box and the geographic location of a residence cannot be determined, there may be a coverage error, although for most locations, this is minimal. Respondents may not perfectly remember their experiences in the past year (such as participation in social or civic events, for example), and for some survey items, they may answer in ways they think cast their responses in a more favorable light (recall bias and social desirability bias). Survey Validity See the Polco Knowledge Base article on survey validity at https://blog.polco.us/polco-knowledgebase/margin-of- error-and-confidence-level-in-survey-results 1. See AAPOR's Standard Definitions for more information at https://aapor.org/standards-and-ethics/standard-definitions/ 2. Pasek, J. (2014). ANES Weighting Algorithm. Retrieved from https://surveyinsights.org/wp-content/uploads/2014/07/Full-anesrake-paper.pdf 3. Targets come from the 2020 Census and 2023 American Community Survey Unweighted Weighted Target⁴Age 18-3435-5455+Hispanicorigin No, not of Hispanic, Latino/a/x, or Spanish originYes, I consider myself to be of Hispanic, Latino/a/x, or Spanish originHousingtenureOwnRentHousing type AttachedDetachedRace &Hispanic ori..Not white aloneWhite alone, not Hispanic or LatinoSexManWomanSex/age Man 18-34Man 35-54Man 55+Woman 18-34Woman 35-54Woman 55+Analyzing the dataResponses from mailed surveys were entered into an electronic dataset using a “key and verify” method, where allresponses are entered twice and compared to each other. Any discrepancies were resolved in comparison to theoriginal survey form. Range checks as well as other forms of quality control were also performed. Responses fromsurveys completed on Polco were downloaded and merged with the mailed survey responses.The demographics of the survey respondents were compared to those found in the 2020 Census and 2023American Community Survey estimates for adults in the City of Cottage Grove. The primary objective of weightingsurvey data is to make the survey respondents reflective of the larger population of the community. Thecharacteristics used for weighting were age, sex, race, Hispanic origin, housing type, and housing tenure. Noadjustments were made for design effects. Weights were calculated using an iterative, multiplicative raking modelknown as the ANES Weighting Algorithm.² The results of the weighting scheme for the probability sample arepresented in the following table.NRC aligns demographic labels with those used by the U.S. Census for reporting purposes, when possible. Somecategories (e.g., age, race/Hispanic origin, housing type, and length of residency) are combined into smallersubgroups...MethodsSelecting survey recipientsAll households within the City of Cottage Grove were eligible to participate in the survey. A list of all householdswithin the zip codes serving Cottage Grove was purchased from NRC's mailing vendor, Go-Dog Direct, based onupdated listings from the United States Postal Service. Since some of the zip codes that serve the City of CottageGrove households may also serve addresses that lie outside of the community, the exact geographic location ofeach housing unit was compared to community boundaries using the most current municipal boundary file.Addresses located outside of Cottage Grove boundaries were removed from the list of potential households tosurvey. From that list, addresses were randomly selected as survey recipients, with multi-family housing units(defined as those with a unit number) sampled at a rate of 5:3 compared to single family housing units.An individual within each household was randomly selected using the birthday method. The birthday methodselects a person within the household by asking the “person who most recently had a birthday” to complete thequestionnaire. The underlying assumption in this method is that day of birth has no relationship to the way peoplerespond to surveys. This instruction was contained in the introduction of the survey. 5 Key Findings Highest-performing areas: •Residents shared very high levels of safety in Cottage Grove, with over 9 in 10 residents reporting feeling safe in their neighborhood and Cottage Grove’s commercial areas during the day, as well as from violent crime. High ratings were also provided for both Police services and crime prevention, both of which ranked higher than the national benchmark average. Along with these high ratings, residents also rated safety as the most important area of focus in the coming two years, marking the facet of safety as both a priority and an asset for Cottage Grove. •Many ratings related to mobility and mobility-related services were identified as unique strengths for Cottage Grove. Higher-than-average ratings were given for: • Ease of travel by car (87% positive) • Availability of paths and walking trails (86%) • Ease of public parking (82%) • Street cleaning (79%) • Snow removal (77%) • Sidewalk maintenance (75%) • Ease of walking (73%) • Traffic flow on major streets (73%) • Ease of travel by bicycle (71%) • Street repair (61%) •In contrast to national sentiments, ratings for both the variety of housing options and the availability of affordable quality housing both ranked higher than the national benchmark. Potential Areas of Focus: •Ratings for overall opportunities for education, culture, and the arts, as well as community support for the arts and opportunities to attend cultural/arts/music activities each ranked lower than the benchmark, although residents also shared relatively lower levels of importance for focus in these areas. •Focus on the economy was rated as essential or very important by 86% of residents, while 59% of residents offered excellent or good ratings for the overall economic health of Cottage Grove. Highlighting particular areas of concern, lower-than-average ratings were given for Cottage Grove as a place to work, Cottage Grove as a place to visit, and the variety of business and service establishments. •Residents placed a high importance on focusing on the overall quality of the utility infrastructure in the coming two years, and pointed towards drinking water as an area of potential improvement, for which about half of residents offered positive ratings. Other notable results: •When asked how they felt regarding taxes and services in Cottage Grove, 34% of residents were satisfied with the current level of taxes and services, 32% felt that they pay too much for the services they received, 15% were willing to accept service reductions if it means lower taxes, and 11% were willing to pay more taxes to get more services. •An additional custom question developed by the City of Cottage Grove sought insight into longer-term focus for the City. Among the options provided, residents placed the largest priorities on focusing on the following in the coming five years: • Utilities (97% high or medium priority) • Fire & EMS (93%) • Transportation (91%) • Police (91%) • Economic Prosperity (88%) 6 Facets of Livability Every jurisdiction must balance limited resources while meeting resident needs and striving to optimize community livability. To this end, it is helpful to know what aspects of the community are most important to residents and which they perceive as being of higher or lower quality. It is especially helpful to know when a facet of livability is considered of high importance but rated as lower quality, as this should be a top priority to address. Education, Arts, and Culture Inclusivity and Engagement Community Design Mobility Economy Health and Wellness Utilities Natural Environment Parks and Recreation Safety 48% 54% 56% 59% 65% 70% 80% 85% 86% 40% 53% 71% 86% 64% 84% 78% 75% 88% 57% 60% Quality and Importance by the Numbers The table below shows the proportion of residents who rated the community facets positively for quality and the priority (importance) placed on each. Also displayed is whether local quality ratings were lower, similar, or higher than communities across the country (the national benchmark). Quality % excellent or good Importance % essential or very important Facet of Livability Safety Quality Importance Economy Quality Importance Utilities Quality Importance Natural Environment Quality Importance Parks and Recreation Quality Importance Community Design Quality Importance Health and Wellness Quality Importance Mobility Quality Importance Education, Arts, and Culture Quality Importance Inclusivity and Engagement Quality Importance 86% 88% 59%86% 70% 84% 80% 85% 75% 54% 71% 65% 64% 60% 40% 57% 48%53% Quality/Importance Gap Analysis The gap analysis chart below shows the same data as above; however, this chart more clearly illustrates the comparative differences in quality and importance ratings for each facet, as well as the absolute ratings for each. Quality Importance vs. national benchmark Lower Similar vs. national benchmark Lower Similar 7 7. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 21% 58% 19% 1% The overall quality of life in Cottage Grove, 2025 Quality of Life Measuring community livability starts with assessing the quality of life of those who live there, and ensuring that the community is attractive, accessible, and welcoming to all. Cottage Grove as a place to live The overall quality of life in Cottage Grove Similar Similar 87% 80% Please rate each of the following aspects of quality of life in Cottage Grove. (% excellent or good) Recommend living in Cottage Grove to someone who asks Remain in Cottage Grove for the next five years Similar Similar 86% 85% Please indicate how likely or unlikely you are to do each of the following. (% very or somewhat likely) Overall image or reputation of Cottage Grove Similar62% Please rate each of the following in the Cottage Grove community. (% excellent or good) vs. benchmark⁷ 8 Excellent Good Fair Poor 10% 46% 27% 17% Overall confidence in Cottage Grove government, 2025 Governance Strong local governments produce results that meet the needs of residents while making the best use of available resources, and are responsive to the present and future needs of the community as a whole. Treating residents with respect Treating all residents fairly Being honest Informing residents about issues facing the community Being open and transparent to the public Generally acting in the best interest of the community Overall confidence in Cottage Grove government The value of services for the taxes paid to Cottage Grove The overall direction that Cottage Grove is taking The job Cottage Grove government does at welcoming resident involvement Similar Similar Similar Similar Similar Similar Similar Similar Similar Similar 75% 68% 64% 62% 60% 59% 56% 54% 53% 52% Please rate the following categories of Cottage Grove government performance. (% excellent or good) Overall customer service by Cottage Grove employees (police, receptionists, planners, etc.) Public information services Similar Similar 89% 73% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) Contacted the City of Cottage Grove (in-person, phone, email, or web) for help or information Watched (online or on television) a local public meeting Contacted Cottage Grove elected officials (in-person, phone, email, or web) to express your opinion Attended a local public meeting (of local elected officials like City Council or County Commissioners, advisory boards, town halls, etc.) Please indicate whether or not you have done each of the following in the last 12 months. (% excellent or good) 8. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. vs. benchmark⁸ 9 ExcellentGoodFairPoorOverall confidence in Cottage Grovegovernment, 2025GovernanceStrong local governments produce results that meetthe needs of residents while making the best use ofavailable resources, and are responsive to the presentand future needs of the community as a whole.Treating residents with respectTreating all residents fairlyBeing honestInforming residents about issues facing the communityBeing open and transparent to the publicGenerally acting in the best interest of the communityOverall confidence in Cottage Grove governmentThe value of services for the taxes paid to Cottage GroveThe overall direction that Cottage Grove is takingThe job Cottage Grove government does at welcomingresident involvementPlease rate the following categories of Cottage Grove government performance.(% excellent or good)Overall, how would you rate the quality of the services provided by each of the following?(% excellent or good)Overall customer service by Cottage Grove employees(police, receptionists, planners, etc.)Public information servicesPlease rate the quality of each of the following services in Cottage Grove.(% excellent or good)vs. nationalbenchmark⁸ The City of Cottage Grove Similar78% Contacted the City of Cottage Grove (in-person, phone, email, or web) for help or information Watched (online or on television) a local public meeting Contacted Cottage Grove elected officials (in-person, phone, email, or web) to express your opinion Attended a local public meeting (of local elected officials like City Council or County Commissioners, advisory boards, town halls, etc.) Similar Similar Similar Similar 54% 28% 13% 11% Please indicate whether or not you have done each of the following in the last 12 months. (% excellent or good) 8. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Overall, how would you rate the quality of the services provided by each of the following? (% excellent or good) 10 9. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 12% 47% 36% 6% Overall economic health of Cottage Grove, 2025 Economy Local governments work together with private and nonprofit businesses, and with the community at large, to foster sustainable growth, create jobs, and promote a thriving local economy. Overall quality of business and service establishments in Cottage Grove Cost of living in Cottage Grove Vibrancy of commercial areas Shopping opportunities Variety of business and service establishments in Cottage Grove Employment opportunities Similar Similar Similar Similar Lower Similar 58% 47% 44% 37% 36% 29% Please rate each of the following in the Cottage Grove community. (% excellent or good) Cottage Grove as a place to work Cottage Grove as a place to visit Lower Much lower 49% 35% Please rate each of the following aspects of quality of life in Cottage Grove. (% excellent or good) Economic development Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: (% very or somewhat positive) Overall economic health of Cottage Grove Similar59% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good) vs. benchmark⁹ 11 9. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. ExcellentGoodFairPoorOverall economic health of Cottage Grove,2025EconomyLocal governments work together with private andnonprofit businesses, and with the community atlarge, to foster sustainable growth, create jobs, andpromote a thriving local economy.Overall quality of business and serviceestablishments in Cottage GroveCost of living in Cottage GroveVibrancy of commercial areasShopping opportunitiesVariety of business and service establishments inCottage GroveEmployment opportunitiesPlease rate each of the following in the Cottage Grove community.(% excellent or good)Cottage Grove as a place to workCottage Grove as a place to visitPlease rate each of the following aspects of quality of life in Cottage Grove.(% excellent or good) Economic development Similar56% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: Similar18% What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: (% very or somewhat positive) Overall economic health of Cottage GrovePlease rate each of the following characteristics as they relate to Cottage Grove as a whole.(% excellent or good)vs.benchmark⁹ 12 10. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 13% 42% 35% 9% Overall quality of the transportation system in Cottage Grove, 2025 Mobility The ease with which residents can move about their communities, whether for commuting, leisure, or recreation, plays a major role in the quality of life for all who live, work, and play in the community. Ease of travel by car in Cottage Grove Ease of public parking Ease of walking in Cottage Grove Traffic flow on major streets Ease of travel by bicycle in Cottage Grove Ease of travel by public transportation in Cottage Grove Higher Higher Higher Higher Higher Similar 87% 82% 73% 73% 71% 24% Please also rate each of the following in the Cottage Grove community. (% excellent or good) Walked or biked instead of driving Carpooled with other adults or children instead of driving alone Used bus or other public transportation instead of driving Similar Similar Lower 56% 47% 9% Please indicate whether or not you have done each of the following in the last 12 months. (% yes) Street cleaning Snow removal Sidewalk maintenance Street lighting Traffic enforcement Street repair Traffic signal timing Bus or transit services Overall quality of the transportation system (auto, bicycle, foot, bus) in Cottage Grove Similar56% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good)vs. benchmark¹⁰ 13 ExcellentGoodFairPoorOverall quality of the transportationsystem in Cottage Grove, 2025MobilityThe ease with which residents can move about theircommunities, whether for commuting, leisure, orrecreation, plays a major role in the quality of life for allwho live, work, and play in the community.Ease of travel by car in Cottage GroveEase of public parkingEase of walking in Cottage GroveTraffic flow on major streetsEase of travel by bicycle in Cottage GroveEase of travel by public transportation in Cottage GrovePlease also rate each of the following in the Cottage Grove community.(% excellent or good)Walked or biked instead of drivingCarpooled with other adults or children instead of drivingaloneUsed bus or other public transportation instead of drivingPlease indicate whether or not you have done each of the following in the last 12 months.(% yes) Please rate the quality of each of the following services in Cottage Grove. Overall quality of the transportation system (auto,bicycle, foot, bus) in Cottage GrovePlease rate each of the following characteristics as they relate to Cottage Grove as a whole.(% excellent or good)vs.benchmark¹⁰ 10. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Street cleaning Snow removal Sidewalk maintenance Street lighting Traffic enforcement Street repair Traffic signal timing Bus or transit services Higher Higher Higher Similar Similar Higher Similar Similar 79% 77% 75% 69% 67% 61% 59% 38% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) 14 11. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 12% 41% 34% 12% Overall design or layout of Cottage Grove's residential and commercial areas, 2025 Community Design A well-designed community enhances the quality of life for its residents by encouraging smart land use and zoning, ensuring that affordable housing is accessible to all, and providing access to parks and other green spaces. Overall appearance of Cottage Grove Variety of housing options Overall quality of new development in Cottage Grove Well-planned residential growth Well-designed neighborhoods Public places where people want to spend time Well-planned commercial growth Preservation of the historical or cultural character of the community Availability of affordable quality housing Similar Higher Similar Similar Similar Similar Similar Lower Higher 71% 63% 58% 57% 56% 53% 41% 41% 39% Please also rate each of the following in the Cottage Grove community. (% excellent or good) Your neighborhood as a place to live Similar89% Please rate each of the following aspects of quality of life in Cottage Grove. (% excellent or good) Code enforcement (weeds, abandoned buildings, etc.) Land use, planning, and zoning Similar Similar 53% 46% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) Overall design or layout of Cottage Grove's residential and commercial areas (e.g., homes, buildings, streets..Similar54% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good) vs. benchmark¹¹ 15 12. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 22% 49% 25% 4% Overall quality of the utility infrastructure in Cottage Grove, 2025 Utilities Services such as water, gas, electricity, and internet access play a vital role in ensuring the physical and economic health and well-being of the communities they serve. Garbage collection Sewer services Storm water management (storm drainage, etc.) Power (electric and/or gas) utility Utility billing Affordable high-speed internet access Drinking water Similar Similar Similar Similar Similar Similar Lower 88% 80% 79% 77% 69% 58% 48% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) Overall quality of the utility infrastructure in Cottage Grove (water, sewer, storm water, etc.)Similar70% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good) vs. benchmark¹² 16 13. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 35% 51% 11% 3% Overall feeling of safety in Cottage Grove, 2025 Safety Public safety is often the most important task facing local governments. All residents should feel safe and secure in their neighborhoods and in the greater community, and providing robust safety-related services is essential to residents' quality of life. Fire services Police services Ambulance or emergency medical services Crime prevention Fire prevention and education Animal control Emergency preparedness (services that prepare the community for natural disasters or other emergency situations) Similar Higher Similar Higher Similar Similar Similar 91% 89% 87% 86% 84% 80% 68% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) Overall feeling of safety in Cottage Grove Similar86% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good) In your neighborhood during the day From violent crime In Cottage Grove's commercial areas during the day From fire, flood, or other natural disaster From property crime Similar Similar Similar Similar Similar 95% 92% 91% 89% 85% Please rate how safe or unsafe you feel: (% very or somewhat safe) vs. benchmark¹³ 17 14. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 28% 53% 13% 6% Overall quality of natural environment in Cottage Grove, 2025 Natural Environment The natural environment plays a vital role in the health and well-being of residents. The natural spaces in which residents live and experience their communities has a direct and profound effect on quality of life. Recycling Yard waste pick-up Cottage Grove open space Preservation of natural areas (open space, farmlands, and greenbelts) Higher Similar Similar Similar 83% 69% 63% 62% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) Cleanliness of Cottage Grove Air quality Water resources (lakes, ponds, riverways, etc.) Similar Similar Similar 83% 80% 65% Please also rate each of the following in the Cottage Grove community. (% excellent or good) Overall quality of natural environment in Cottage Grove Similar80% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good)vs. benchmark¹⁴ 18 15. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 34% 51% 13% 3% Overall quality of the parks and recreation opportunities, 2025 Parks and Recreation "There are no communities that pride themselves on their quality of life, promote themselves as a desirable location for businesses to relocate, or maintain that they are environmental stewards of their natural resources, without such communities having a robust, active system of parks and recreation programs for public use and enjoyment." - National Recreation and Park Association City parks Recreation programs or classes Recreation centers or facilities Similar Similar Similar 88% 69% 57% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) Availability of paths and walking trails Fitness opportunities (including exercise classes and paths or trails, etc.) Recreational opportunities Higher Similar Similar 86% 72% 62% Please also rate each of the following in the Cottage Grove community. (% excellent or good) Overall quality of parks and recreation opportunities Similar85% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good)vs. benchmark¹⁵ 19 16. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 17% 49% 28% 7% Overall health and wellness opportunities in Cottage Grove, 2025 Health and Wellness The characteristics of and amenities available in the communities in which people live has a direct impact on the health and wellness of residents, and thus, on their quality of life overall. Health services Similar63% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) Please rate your overall health.Similar75% Please rate your overall health. (% excellent or very good) Availability of affordable quality food Availability of preventive health services Availability of affordable quality health care Availability of affordable quality mental health care Similar Similar Similar Similar 61% 59% 54% 35% Please also rate each of the following in the Cottage Grove community. (% excellent or good) Overall health and wellness opportunities in Cottage Grove Similar65% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good)vs. benchmark¹⁶ 20 17. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 10% 29% 39% 21% Overall opportunities for education, culture and the arts, 2025 Education, Arts, and Culture Participation in the arts, in educational opportunities, and in cultural activities is linked to increased civic engagement, greater social tolerance, and enhanced enjoyment of the local community. Public library services Similar79% Please rate the quality of each of the following services in Cottage Grove. (% excellent or good) K-12 education Opportunities to attend special events and festivals Adult educational opportunities Availability of affordable quality childcare/preschool Community support for the arts Opportunities to attend cultural/arts/music activities Similar Similar Similar Similar Lower Much lower 64% 53% 48% 39% 33% 23% Please also rate each of the following in the Cottage Grove community. (% excellent or good) Overall opportunities for education, culture, and the arts Lower40% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good)vs. benchmark¹⁷ 21 18. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. Excellent Good Fair Poor 40% 43% 8% 9% Residents' connection and engagement with their community, 2025 Inclusivity and Engagement Inclusivity refers to a cultural and environmental feeling of belonging; residents who feel invited to participate within their communities feel more included, involved, and engaged than those who do not. Cottage Grove as a place to raise children Cottage Grove as a place to retire Sense of community Similar Similar Similar 86% 60% 57% Please rate each of the following aspects of quality of life in Cottage Grove. (% excellent or good) Residents' connection and engagement with their community Similar48% Please rate each of the following characteristics as they relate to Cottage Grove as a whole. (% excellent or good) Making all residents feel welcome Valuing/respecting residents from diverse backgrounds Attracting people from diverse backgrounds Taking care of vulnerable residents (elderly, disabled, homeless, etc.) Similar Similar Similar Similar 72% 71% 70% 68% Please rate the job you feel the Cottage Grove community does at each of the following. (% excellent or good) Neighborliness of residents in Cottage Grove Openness and acceptance of the community toward people of diverse backgrounds Opportunities to participate in community matters Opportunities to volunteer Sense of civic/community pride Opportunities to participate in social events and activities Similar Similar Similar 64% 60% 57% Please also rate each of the following in the Cottage Grove community. (% excellent or good) Volunteered your time to some group/activity in Cottage Grove Campaigned or advocated for a local issue, cause, or candidate Please indicate whether or not you have done each of the following in the last 12 months. (% excellent or good) vs. benchmark¹⁸ 22 18. Comparison to the national benchmark is shown. If no comparison is available, this is left blank. ExcellentGoodFairPoorResidents' connection andengagement with their community,2025Inclusivity and EngagementInclusivity refers to a cultural and environmental feeling ofbelonging; residents who feel invited to participate withintheir communities feel more included, involved, andengaged than those who do not.Cottage Grove as a place to raise childrenCottage Grove as a place to retireSense of communityPlease rate each of the following aspects of quality of life in Cottage Grove.(% excellent or good)Residents' connection and engagement with theircommunityPlease rate each of the following characteristics as they relate to Cottage Grove as a whole.(% excellent or good)Making all residents feel welcomeValuing/respecting residents from diverse backgroundsAttracting people from diverse backgroundsTaking care of vulnerable residents (elderly, disabled,homeless, etc.)Please rate the job you feel the Cottage Grove community does at each of the following.(% excellent or good)Neighborliness of residents in Cottage GroveOpenness and acceptance of the community toward people of diverse backgrounds Opportunities to participate in community matters Opportunities to volunteer Sense of civic/community pride Opportunities to participate in social events and activities Similar Similar Similar Similar 57% 56% 53% 50% Please also rate each of the following in the Cottage Grove community.(% excellent or good) Volunteered your time to some group/activity in Cottage Grove Campaigned or advocated for a local issue, cause, or candidate Similar Similar 23% 12% Please indicate whether or not you have done each of the following in the last 12 months. (% excellent or good) vs.benchmark¹⁸ 23 Custom Please select the statement that best describes your opinion as it relates to taxes and services in Cottage Grove. I am satisfied with the current level of taxes and .. I am willing to pay more taxes to get more services. I feel that I pay too much for the services I receive. I am willing to accept service reductions if it me.. My opinion is different from the ones listed above. I don't have an opinion / no preference. Please rate how much of a priority, if at all, the City of Cottage Grove should place on each of the following aspects of the community in the coming five years. Transportation (e.g. safe/well maintained roads, sidewalks, bridges) High priority Medium priority Low priority Not a priority Utilities (e.g. safe/reliable drinking water, sanitary sewer) High priority Medium priority Low priority Not a priority Police (e.g. criminal law enforcement, community safety) High priority Medium priority Low priority Not a priority Parks (e.g. well-maintained parks/landscape areas, sports facilities) High priority Medium priority Low priority Not a priority High priority 5% 3% 15% 32% 11% 34% 2% 8% 43% 48% 0% 3% 17% 80% 1% 8% 25% 66% 2% 14% 51% 33% Custom Questions Below are the complete set of responses to each custom question on the survey. By default, “don’t know” responses are excluded, but may be added to the table using the response filter below. 24 Custom Please rate how much of a priority, if at all, the City of Cottage Grove should place on each of the following aspects of the community in the coming five years. Parks (e.g. well-maintained parks/landscape Open Space & Trails (e.g. preserving native plants, wildlife and scenic vistas) High priority Medium priority Low priority Not a priority Recreation (e.g. high quality, reasonably priced recreation/leisure activities) High priority Medium priority Low priority Not a priority Fire & EMS (e.g. response times, community risk reduction) High priority Medium priority Low priority Not a priority Affordable Housing (e.g. senior, income restricted) High priority Medium priority Low priority Not a priority Economic Prosperity (e.g. promoting a thriving business, retail, and restaurant climate) High priority Medium priority Low priority Not a priority Administration & Support Services (e.g. effective and efficient governance) High priority Medium priority Low priority Not a priority Environmental Sustainability (e.g. promoting efficiency, reducing environmental impacts, and improving stormwater systems) High priority 3% 18% 42% 37% 4% 26% 43% 27% 0% 7% 25% 68% 13% 26% 32% 29% 2% 10% 35% 53% 3% 25% 44% 28% 3% N=12 13% N=63 52% N=244 32% 25 Custom Please rate how much of a priority, if at all, the City of Cottage Grove should place on each of the following aspects of the community in the coming five years. Environmental Sustainability (e.g. promoting efficiency, reducing environmental impacts, and improving stormwater systems) High priority Medium priority Low priority Not a priority What is your race? (Mark one or more races to indicate what race you consider yourself to be.) American Indian or Alaska Native Asian Black or African American White A race not listed 3% 13% 52% 9% 80% 4% 5% 2% 26 Th e N a t i o n a l C o m m u n i t y S u r v e y ™ • © 2 0 0 1 -20 2 5 Na t i o n a l R e s e a r c h C e n t e r , I n c . The City of Cottage Grove 2025 Community Survey Page 1 of 5 Please complete this survey if you are the adult (age 18 or older) in the household who most recently had a birthday (the year of birth does not matter). Your responses are confidential and no identifying information will be shared. 1. Please rate each of the following aspects of quality of life in Cottage Grove. Excellent Good Fair Poor Don’t know q1a Cottage Grove as a place to live ......................................................................................... 1 2 3 4 5 q1b Your neighborhood as a place to live .............................................................................. 1 2 3 4 5 q1c Cottage Grove as a place to raise children .................................................................... 1 2 3 4 5 q1d Cottage Grove as a place to work ...................................................................................... 1 2 3 4 5 q1e Cottage Grove as a place to visit ........................................................................................ 1 2 3 4 5 q1f Cottage Grove as a place to retire ..................................................................................... 1 2 3 4 5 q1g The overall quality of life in Cottage Grove .................................................................. 1 2 3 4 5 q1h Sense of community ................................................................................................................ 1 2 3 4 5 2. Please rate each of the following characteristics as they relate to Cottage Grove as a whole. Excellent Good Fair Poor Don’t know q2a Overall economic health of Cottage Grove .................................................................... 1 2 3 4 5 q2b Overall quality of the transportation system (auto, bicycle, foot, bus) in Cottage Grove ................................................................................................................. 1 2 3 4 5 q2c Overall design or layout of Cottage Grove’s residential and commercial areas (e.g., homes, buildings, streets, parks, etc.) ............................................... 1 2 3 4 5 q2d Overall quality of the utility infrastructure in Cottage Grove ................................. (water, sewer, storm water, etc.) ................................................................................ 1 2 3 4 5 q2e Overall feeling of safety in Cottage Grove ..................................................................... 1 2 3 4 5 q2f Overall quality of natural environment in Cottage Grove ...................................... 1 2 3 4 5 q2g Overall quality of parks and recreation opportunities ............................................ 1 2 3 4 5 q2h Overall health and wellness opportunities in Cottage Grove ............................... 1 2 3 4 5 q2i Overall opportunities for education, culture, and the arts..................................... 1 2 3 4 5 q2j Residents’ connection and engagement with their community .......................... 1 2 3 4 5 3. Please indicate how likely or unlikely you are to do each of the following. Very Somewhat Somewhat Very Don’t likely likely unlikely unlikely know q3a Recommend living in Cottage Grove to someone who asks ............1 2 3 4 5 q3b Remain in Cottage Grove for the next five years ..................................1 2 3 4 5 4. Please rate how safe or unsafe you feel: Very Somewhat Neither safe Somewhat Very Don’t safe safe nor unsafe unsafe unsafe know q4a In your neighborhood during the day ...................................... 1 2 3 4 5 6 q4b In Cottage Grove’s commercial areas during the day ........ 1 2 3 4 5 6 q4c From property crime ....................................................................... 1 2 3 4 5 6 q4d From violent crime ........................................................................... 1 2 3 4 5 6 q4e From fire, flood, or other natural disaster ............................. 1 2 3 4 5 6 5. Please rate the job you feel the Cottage Grove community does at each of the following. Excellent Good Fair Poor Don’t know q5a Making all residents feel welcome ................................................................................... 1 2 3 4 5 q5b Attracting people from diverse backgrounds .............................................................. 1 2 3 4 5 q5c Valuing/respecting residents from diverse backgrounds ...................................... 1 2 3 4 5 q5d Taking care of vulnerable residents (elderly, disabled, homeless, etc.) ........... 1 2 3 4 5 6. Please rate each of the following in the Cottage Grove community. Excellent Good Fair Poor Don’t know q6a Overall quality of business and service establishments in Cottage Grove ...... 1 2 3 4 5 q6b Variety of business and service establishments in Cottage Grove ..................... 1 2 3 4 5 q6c Vibrancy of commercial areas ............................................................................................ 1 2 3 4 5 q6d Employment opportunities ................................................................................................. 1 2 3 4 5 q6e Shopping opportunities ........................................................................................................ 1 2 3 4 5 q6f Cost of living in Cottage Grove ........................................................................................... 1 2 3 4 5 q6g Overall image or reputation of Cottage Grove ............................................................. 1 2 3 4 5 Th e N a t i o n a l C o m m u n i t y S u r v e y ™ • © 2 0 0 1 -20 2 5 Na t i o n a l R e s e a r c h C e n t e r , I n c . Page 2 of 5 7. Please also rate each of the following in the Cottage Grove community. Excellent Good Fair Poor Don’t know q7a Traffic flow on major streets ............................................................................................... 1 2 3 4 5 q7b Ease of public parking ............................................................................................................ 1 2 3 4 5 q7c Ease of travel by car in Cottage Grove ............................................................................ 1 2 3 4 5 q7d Ease of travel by public transportation in Cottage Grove ...................................... 1 2 3 4 5 q7e Ease of travel by bicycle in Cottage Grove .................................................................... 1 2 3 4 5 q7f Ease of walking in Cottage Grove ...................................................................................... 1 2 3 4 5 q7g Well-planned residential growth ...................................................................................... 1 2 3 4 5 q7h Well-planned commercial growth .................................................................................... 1 2 3 4 5 q7i Well-designed neighborhoods ........................................................................................... 1 2 3 4 5 q7j Preservation of the historical or cultural character of the community ............ 1 2 3 4 5 q7k Public places where people want to spend time ........................................................ 1 2 3 4 5 q7l Variety of housing options ................................................................................................... 1 2 3 4 5 q7m Availability of affordable quality housing ..................................................................... 1 2 3 4 5 q7n Overall quality of new development in Cottage Grove ............................................ 1 2 3 4 5 q7o Overall appearance of Cottage Grove .............................................................................. 1 2 3 4 5 q7p Cleanliness of Cottage Grove ............................................................................................... 1 2 3 4 5 q7q Water resources (lakes, ponds, riverways, etc.) ........................................................ 1 2 3 4 5 q7r Air quality .................................................................................................................................... 1 2 3 4 5 q7s Availability of paths and walking trails .......................................................................... 1 2 3 4 5 q7t Fitness opportunities (including exercise classes and paths or trails, etc.) ... 1 2 3 4 5 q7u Recreational opportunities .................................................................................................. 1 2 3 4 5 q7v Availability of affordable quality food ............................................................................ 1 2 3 4 5 q7w Availability of affordable quality health care ............................................................... 1 2 3 4 5 q7x Availability of preventive health services ..................................................................... 1 2 3 4 5 q7y Availability of affordable quality mental health care ............................................... 1 2 3 4 5 q7z Opportunities to attend cultural/arts/music activities .......................................... 1 2 3 4 5 q7aa Community support for the arts ........................................................................................ 1 2 3 4 5 q7bb Availability of affordable quality childcare/preschool ............................................ 1 2 3 4 5 q7cc K-12 education .......................................................................................................................... 1 2 3 4 5 q7dd Adult educational opportunities ....................................................................................... 1 2 3 4 5 q7ee Sense of civic/community pride ........................................................................................ 1 2 3 4 5 q7ff Neighborliness of residents in Cottage Grove ............................................................. 1 2 3 4 5 q7gg Opportunities to participate in social events and activities .................................. 1 2 3 4 5 q7hh Opportunities to attend special events and festivals ............................................... 1 2 3 4 5 q7ii Opportunities to volunteer .................................................................................................. 1 2 3 4 5 q7jj Opportunities to participate in community matters ................................................ 1 2 3 4 5 q7kk Openness and acceptance of the community toward people of diverse backgrounds ................................................................................................... 1 2 3 4 5 8. Please indicate whether or not you have done each of the following in the last 12 months. No Yes q8a Contacted the City of Cottage Grove (in-person, phone, email, or web) for help or information .................. 1 2 q8b Contacted Cottage Grove elected officials (in-person, phone, email, or web) to express your opinion ...... 1 2 q8c Attended a local public meeting (of local elected officials like City Council or County Commissioners, advisory boards, town halls, etc.) ..................................................................................................... 1 2 q8d Watched (online or on television) a local public meeting ............................................................................................... 1 2 q8e Volunteered your time to some group/activity in Cottage Grove ............................................................................... 1 2 q8f Campaigned or advocated for a local issue, cause, or candidate .................................................................................. 1 2 q8g Voted in your most recent local election ................................................................................................................................ 1 2 q8h Used bus or other public transportation instead of driving ........................................................................................... 1 2 q8i Carpooled with other adults or children instead of driving alone .............................................................................. 1 2 q8j Walked or biked instead of driving ........................................................................................................................................... 1 2 Th e N a t i o n a l C o m m u n i t y S u r v e y ™ • © 2 0 0 1 -20 2 5 Na t i o n a l R e s e a r c h C e n t e r , I n c . The City of Cottage Grove 2025 Community Survey Page 3 of 5 9. Please rate the quality of each of the following services in Cottage Grove. Excellent Good Fair Poor Don’t know q9a Public information services ............................................................................................. 1 2 3 4 5 q9b Economic development ..................................................................................................... 1 2 3 4 5 q9c Traffic enforcement ............................................................................................................ 1 2 3 4 5 q9d Traffic signal timing ............................................................................................................ 1 2 3 4 5 q9e Street repair ........................................................................................................................... 1 2 3 4 5 q9f Street cleaning ....................................................................................................................... 1 2 3 4 5 q9g Street lighting ........................................................................................................................ 1 2 3 4 5 q9h Snow removal ........................................................................................................................ 1 2 3 4 5 q9i Sidewalk maintenance ....................................................................................................... 1 2 3 4 5 q9j Bus or transit services ....................................................................................................... 1 2 3 4 5 q9k Land use, planning, and zoning ...................................................................................... 1 2 3 4 5 q9l Code enforcement (weeds, abandoned buildings, etc.) ...................................... 1 2 3 4 5 q9m Affordable high-speed internet access ....................................................................... 1 2 3 4 5 q9n Garbage collection ............................................................................................................... 1 2 3 4 5 q9o Drinking water ...................................................................................................................... 1 2 3 4 5 q9p Sewer services ....................................................................................................................... 1 2 3 4 5 q9q Storm water management (storm drainage, etc.) ................................................. 1 2 3 4 5 q9r Power (electric and/or gas) utility ............................................................................... 1 2 3 4 5 q9s Utility billing .......................................................................................................................... 1 2 3 4 5 q9t Police services ....................................................................................................................... 1 2 3 4 5 q9u Crime prevention ................................................................................................................. 1 2 3 4 5 q9v Animal control ....................................................................................................................... 1 2 3 4 5 q9w Ambulance or emergency medical services ............................................................. 1 2 3 4 5 q9x Fire services ........................................................................................................................... 1 2 3 4 5 q9y Fire prevention and education ....................................................................................... 1 2 3 4 5 q9z Emergency preparedness (services that prepare the community for natural disasters or other emergency situations) ................................... 1 2 3 4 5 q9aa Preservation of natural areas (open space, farmlands, and greenbelts) ..... 1 2 3 4 5 q9bb Cottage Grove open space ................................................................................................ 1 2 3 4 5 q9cc Recycling .................................................................................................................................. 1 2 3 4 5 q9dd Yard waste pick-up.............................................................................................................. 1 2 3 4 5 q9ee City parks................................................................................................................................. 1 2 3 4 5 q9ff Recreation programs or classes .................................................................................... 1 2 3 4 5 q9gg Recreation centers or facilities ...................................................................................... 1 2 3 4 5 q9hh Health services ...................................................................................................................... 1 2 3 4 5 q9ii Public library services ....................................................................................................... 1 2 3 4 5 q9jj Overall customer service by Cottage Grove employees (police, receptionists, planners, etc.) ................................................................... 1 2 3 4 5 10. Please rate the following categories of Cottage Grove government performance. Excellent Good Fair Poor Don’t know q10a The value of services for the taxes paid to Cottage Grove .................................. 1 2 3 4 5 q10b The overall direction that Cottage Grove is taking ................................................ 1 2 3 4 5 q10c The job Cottage Grove government does at welcoming resident involvement .. 1 2 3 4 5 q10d Overall confidence in Cottage Grove government ................................................. 1 2 3 4 5 q10e Generally acting in the best interest of the community ...................................... 1 2 3 4 5 q10f Being honest ........................................................................................................................... 1 2 3 4 5 q10g Being open and transparent to the public ................................................................. 1 2 3 4 5 q10h Informing residents about issues facing the community ................................... 1 2 3 4 5 q10i Treating all residents fairly ............................................................................................. 1 2 3 4 5 q10j Treating residents with respect .................................................................................... 1 2 3 4 5 11. Overall, how would you rate the quality of the services provided by each of the following? Excellent Good Fair Poor Don’t know q11a The City of Cottage Grove ................................................................................................. 1 2 3 4 5 Th e N a t i o n a l C o m m u n i t y S u r v e y ™ • © 2 0 0 1 -20 2 5 Na t i o n a l R e s e a r c h C e n t e r , I n c . Page 4 of 5 12. Please rate how important, if at all, you think it is for the Cottage Grove community to focus on each of the following in the coming two years. Very Somewhat Not at all Essential important important important q12a Overall economic health of Cottage Grove .......................................................................1 2 3 4 q12b Overall quality of the transportation system (auto, bicycle, foot, bus) in Cottage Grove ....................................................................................................................1 2 3 4 q12c Overall design or layout of Cottage Grove’s residential and commercial areas (e.g., homes, buildings, streets, parks, etc.) ..................................................1 2 3 4 q12d Overall quality of the utility infrastructure in Cottage Grove (water, sewer, storm water, electric/gas, broadband) .......................................1 2 3 4 q12e Overall feeling of safety in Cottage Grove ........................................................................1 2 3 4 q12f Overall quality of natural environment in Cottage Grove .........................................1 2 3 4 q12g Overall quality of parks and recreation opportunities ...............................................1 2 3 4 q12h Overall health and wellness opportunities in Cottage Grove ..................................1 2 3 4 q12i Overall opportunities for education, culture, and the arts........................................1 2 3 4 q12j Residents’ connection and engagement with their community .............................1 2 3 4 q13 13. Please select the statement that best describes your opinion as it relates to taxes and services in Cottage Grove. 1  I am satisfied with the current level of taxes and services. 2  I am willing to pay more taxes to get more services. 3  I feel that I pay too much for the services I receive. 4  I am willing to accept service reductions if it means lower taxes. 5  My opinion is different from the ones listed above. 6  I don’t have an opinion / no preference. 14. Please rate how much of a priority, if at all, the City of Cottage Grove should place on each of the following aspects of the community in the coming five years. High Medium Low Not a Don’t priority priority priority priority know q14a Transportation (e.g. safe/well maintained roads, sidewalks, bridges) ........ 1 2 3 4 5 q14b Utilities (e.g. safe/reliable drinking water, sanitary sewer) ............................. 1 2 3 4 5 q14c Police (e.g. criminal law enforcement, community safety) ................................ 1 2 3 4 5 q14d Parks (e.g. well-maintained parks/landscape areas, sports facilities) ......... 1 2 3 4 5 q14e Open Space & Trails (e.g. preserving native plants, wildlife and scenic vistas) .......................................................................................... 1 2 3 4 5 q14f Recreation (e.g. high quality, reasonably priced recreation/leisure activities) ................................................................................... 1 2 3 4 5 q14g Fire & EMS (e.g. response times, community risk reduction) .......................... 1 2 3 4 5 q14h Affordable Housing (e.g. senior, income restricted) ............................................. 1 2 3 4 5 q14i Economic Prosperity (e.g. promoting a thriving business, retail, and restaurant climate) ................................................................................. 1 2 3 4 5 q14j Administration & Support Services (e.g. effective and efficient governance) ................................................................................................... 1 2 3 4 5 q14k Environmental Sustainability (e.g. promoting efficiency, reducing environmental impacts, and improving stormwater systems) ................. 1 2 3 4 5 15. Is there anything you would like to see improved or added to our community? Enter text responses in a separate file __________________________________________________________________________________________________________________________________________ 16. Please tell us which communications platforms you prefer to receive updates and information from the City. (e.g. City website, Cottage Grove Connect emails, Cottage Grove Reports newsletters, social media, community meetings or events, etc.) Enter text responses in a separate file __________________________________________________________________________________________________________________________________________ Th e N a t i o n a l C o m m u n i t y S u r v e y ™ • © 2 0 0 1 -20 2 5 Na t i o n a l R e s e a r c h C e n t e r , I n c . The City of Cottage Grove 2025 Community Survey Page 5 of 5 Our last questions are about you and your household. Again, all of your responses to this survey are confidential and no identifying information will be shared. D1. In general, how many times do you: Several Once A few times Every Less often Don’t times a day a day a week few weeks or never know d1a Access the internet from your home using a computer, laptop, or tablet computer ....................1 2 3 4 5 6 d1b Access the internet from your cell phone .......................1 2 3 4 5 6 d1c Visit social media sites such as Facebook, X (formerly Twitter), etc. ................................................1 2 3 4 5 6 d1d Use or check email ....................................................................1 2 3 4 5 6 d1e Share your opinions online ...................................................1 2 3 4 5 6 d1f Shop online ..................................................................................1 2 3 4 5 6 D2. Please rate your overall health. 1  Excellent 2  Very good 3  Good 4  Fair 5  Poor D3. What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: 1  Very positive 2  Somewhat positive 3  Neutral 4  Somewhat negative 5  Very negative D4. How many years have you lived in Cottage Grove? 1  Less than 2 years 2  2-5 years 3  6-10 years 4  11-20 years 5  More than 20 years D5. Which best describes the building you live in? 1  Single-family detached home 2  Townhouse or duplex (may share walls but no units above or below you) 3  Condominium or apartment (have units above or below you) 4  Mobile home 5  Other D6. Do you rent or own your home? 1  Rent 2  Own D7. About how much is your monthly housing cost for the place you live (including rent, mortgage payment, property tax, property insurance, and homeowners’ association (HOA) fees)? 1  Less than $300 6  $2,500 to $3,999 2  $300 to $599 7  $4,000 to $6,999 3  $600 to $999 8  $7,000 to $9,999 4  $1,000 to $1,499 9  $10,000 or more 5  $1,500 to $2,499 D8. Do any children 17 or under live in your household? 1  No 2  Yes D9. Are you or any other members of your household aged 65 or older? 1  No 2  Yes D10. How much do you anticipate your household’s total income before taxes will be for the current year? (Please include in your total income money from all sources for all persons living in your household.) 1  Less than $25,000 5  $100,000 to $149,999 2  $25,000 to $49,999 6  $150,000 to $199,999 3  $50,000 to $74,999 7  $200,000 to $299,999 4  $75,000 to $99,999 8  $300,000 or more D11. Are you of Hispanic, Latino/a/x, or Spanish origin? 1  No 2  Yes D12. What is your race? (Mark one or more races to indicate what race you consider yourself to be.) d12a ❑ American Indian or Alaskan Native d12b ❑ Asian d12c ❑ Black or African American d12d ❑ Native Hawaiian or Other Pacific Islander d12e ❑ White d12f ❑ A race not listed D13. In which category is your age? 1  18-24 years 5  55-64 years 2  25-34 years 6  65-74 years 3  35-44 years 7  75 years or older 4  45-54 years D14. What is your gender? 1  Woman 2  Man 3  Identify in another way → go to D14a D14a. If you identify in another way, how would you describe your gender? 1  Agender/I don’t identify with any gender 2  Genderqueer/gender fluid 3  Non-binary 4  Transgender man 5  Transgender woman 6  Two-spirit 7  Identify in another way Thank you! Please return the completed survey in the postage-paid envelope to: National Research Center, Inc., PO Box 549, Belle Mead, NJ 08502 1 City Council Action Request 14.A. Meeting Date 6/18/2025 Department Administration Agenda Category Action Item Title Performance Evaluation - Jennifer Levitt, City Administrator Staff Recommendation Close the meeting pursuant to MN Statute 13D.05 subd.(3)a to conduct a performance evaluation of City Administrator Jennifer Levitt. Budget Implication N/A Attachments None