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HomeMy WebLinkAbout2025-08-06 City Council Regular Packet1 COTTAGE GROVE CITY COUNCIL August 6, 2025 COUNCIL CHAMBER - 7:00 PM 1 Call to Order 2 Pledge of Allegiance 3 Roll Call 4 Open Forum 5 Adoption of Agenda 6 Presentations 7 Consent Agenda A City Council Special Meeting Minutes (2025-07-16) Staff Recommendation: Approve the July 16, 2025, City Council Special Meeting Minutes. B Public Services Commission Meeting Minutes (2025-5-19) Staff Recommendation: Approve the May 19, 2025, Public Services Commission Meeting Minutes. C Planning Commission Meeting Minutes (2025-06-23) Staff Recommendation: Accept and place on file the minutes from the June 23, 2025, Planning Commission meeting. D Open Forum Response - Peggy Nelson Staff Recommendation: Receive a letter in response to Peggy Nelson's open forum questions. E Open Forum Response Letter - Ruth Jones Staff Recommendation: Receive a letter in response to Ruth Jones' open forum questions. F Approval of Rental Licenses Staff Recommendation: Approve the issuance of rental licenses to properties listed in the attached table. G Grove Tobacco – Lower Potency Hemp Edible Retailer CUP & Registration Staff Recommendation: 1) Adopt Resolution 2025-107 approving the Conditional Use Permit for a Lower- Potency Hemp Edible Retailer. 2) Approve the Cannabis Lower-Potency Hemp Edible Business Registration for Royalty and Sons LLC (DBA: Grove Tobacco) at the location of 8599 West Point Douglas Road South, Suite #200. City Registration will not be issued, and no Lower-Potency Hemp Edible sales are permitted until the City receives a copy of the Lower-Potency Hemp Edible license from the Office of Cannabis Management. H Temporary Intoxicating Liquor License- Cottage Grove Lions Club Staff Recommendation: Authorize issuance of a temporary intoxicating liquor license to Rhonda Anderson on behalf of the Cottage Grove Lions Club for the Cottage Grove Food Truck Festival on September 13, 2025. I Real Estate Equities LLC - Issuance of Conduit Multifamily Housing Revenue Bonds Staff Recommendation: Adopt Resolution 2025-109 for preliminary approval for the issuance of Multifamily Housing Revenue Bonds and an Interim Loan for the benefit of Real Estate Equities, LLC. 2 J Weinmann Settlement Staff Recommendation: Approve the Settlement Agreement to resolve the Weinnmann appeal and authorize the payment of $630. K 2026 Patrol K9 Authorization Staff Recommendation: Authorize the addition of a K9 handler and K9 patrol team in January 2026. Authorize the submission of a USSPCA/AKC grant application for $7,500 to offset the cost of the K9 purchase. L Minnesota Opioid Settlement Authorization Staff Recommendation: Approve Resolution 2025-102 authorizing city staff to execute all necessary documents to ensure the City of Cottage Grove's participation in the opioid settlement agreements, including participation agreements and accompanying release and the state-subdivision agreements, unless and until such authority is revoked. M Low Zone Water Treatment Plant Change Order #4 Staff Recommendation: Approve Change Order #4 in the amount of $370,122.73 for the Low Zone Water Treatment Plant project, funded by the 3M Settlement, increasing the current contract amount from $40,262,696.20 to $40,632,818.93. N Professional Services Agreement with Bolton and Menk for East Ravine AUAR Update Staff Recommendation: Approve the professional services agreement with Bolton and Menk for East Ravine Alternative Urban Area-wide Review (AUAR) in the amount of $39,900. O Jamaica Avenue Trunk Storm Sewer Realignment Final Payment Staff Recommendation: Adopt Resolution 2025-097 approving the final payment in the amount of $21,242.33 to New Look Contracting, Inc. for the Jamaica Avenue Trunk Storm Sewer Realignment Project. P 2024 Pavement Management Final Payment Staff Recommendation: Adopt Resolution 2025-103 approving the final payment in the amount of $15,807.23 to OMG Midwest, Inc. dba Minnesota Paving & Materials for the 2024 Pavement Management Project. Q 2024 Jamaica Mill and Overlay Final Payment Staff Recommendation: Adopt Resolution 2025-104 approving the final payment to Northwest Asphalt, Inc. for the 2024 Jamaica Mill and Overlay Project in the amount of $12,187.83. R Oltman Park Playground Staff Recommendation: Authorize service agreement, subject to minor alterations by City Attorney, with Kompan, Inc. for playground construction at Oltman Park for the amount of $149,112.16. S Oltman Park Picnic Shelter and Installation Staff Recommendation: Approve purchase order to St. Croix Recreation for picnic shelter located at Oltman Park for the amount of $37,363.60 and approve service agreement with Mike Basich Inc., for the installation of picnic shelter at Oltman Park for the amount of $32,864. T Almar Village – Parking Lot Setback and Impervious Surface Coverage Variances Staff Recommendation: Adopt Resolution 2025-106 approving the variances to allow the construction of additional parking two feet from the east property line and to increase the impervious surface coverage of the site at 7155 Jorgensen Lane South. U Livable Communities Act’s Local Housing Incentives Account Program Application Support – Real Estate Equities Staff Recommendation: Adopt Resolution 2025-108 authorizing the City to submit an application for LCDA grant funds for the Real Estate Equities apartment project. V Farm Lease Agreement - EDA Land Staff Recommendation: Approve the Lease Agreement with Paul Krueger Farms to farm the approximately 7.89 acres of EDA property south of 98th Street South and east of Isleton Avenue South subject to minor modifications by the city attorney. 3 8 Approve Disbursements A Approve Disbursements Staff Recommendation: Approve disbursement from 07-11-2025 through 07-31-2025 in the amount of $5,524,920.51 9 Public Hearings 10 Bid Awards 11 Regular Agenda 12 Council Comments and Requests 13 Workshops - Open to Public A Draft 2026-2030 Capital Improvement Plan Staff Recommendation: Receive information on the draft 2026-2030 Capital Improvement Plan. 14 Workshops - Closed to Public 15 Adjournment 1 City Council Action Request 7.A. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title City Council Special Meeting Minutes (2025-07-16) Staff Recommendation Approve the July 16, 2025, City Council Special Meeting Minutes. Budget Implication N/A Attachments 1. 2025-07-16 City Council Special Meeting CITY OF COTTAGE GROVE  12800 Ravine Parkway  Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov  651-458-2800  Fax 651-458-2897  Equal Opportunity Employer COTTAGE GROVE CITY COUNCIL July 16, 2025 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MN 55016 TRAINING ROOM - 6:00 P.M 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Special Workshop Meeting on July 16, 2025, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 6:00 p.m. 2. WORKSHOP - OPEN TO PUBLIC A. Facility Assessment Report Workshop Staff Recommendation: Receive information from Kraus-Anderson regarding their facility assessment/capital improvement estimates for City Hall/Public Safety Building and the Central Fire Station. Mayor Bailey said this workshop is for the Facility Assessment report. Mauri Solomon and Megan Livgard are here, so welcome, and I guess we’ll kick this over to you. Ryan Burfeind, Public Works Director, said while Mauri gets up there, I’ll do a little bit of background real quick. They’re both from Kraus-Anderson and they did a Facility Assessment for this building and the Central Fire Station. A similar assessment was done recently, maybe last year, at the HERO Center, and that went really well. They’re really important planning tools right now, and we’re here to talk about the results of that. It’s really looking out actually 20 years for both buildings. They’re obviously very expensive facilities, and we’ve kind of been living in that nice grace period of being really new buildings and pretty low maintenance costs, but we want to plan appropriately for bigger expenses down the road. They’ll talk about this, like I said we’ve got this 20-year plan; it doesn’t mean we would do everything exactly when that shows, but we have to start thinking about these bigger costs to make sure we’re prepared when we have those. Certainly, tonight is more about what did we find, what are the results, what’s the data, and then of course we have budget discussions the next two Wednesdays and a CIP discussion the Wednesday after that. So, there’s a lot more discussion to come on this topic. With that, I’ll turn it over to Mauri for the presentation. Mauri said thank you all for having me here, as well as Megan, we’re very appreciative. It’s been a pleasure to work with the City’s team. This was really a great opportunity because normally we don’t get the opportunity to be proactive in our facility assessment approaches; a lot of the times when we’re doing facility assessments, cities and counties, municipalities that we work with are in a position of almost panic mode, we don’t have a plan, and we are beyond our plans, we’ve got urgencies. So, kudos to the team that they’re doing a proactive approach. Really this is talking about that 20-year plan, and we’re really going through what your roadway over the next 20 years is going to look like. Feel free to stop me at any time if you have questions, we don’t need to be super formal here. So, the agenda for tonight: • Executive Summary: We’ll do a high-level view of the costs and what we found • Facility Condition Index (FCI): We’ll talk about what that is, where it came from, and why we use it • Expected 20-Year Annual Maintenance Plan and Capital Improvement Plan: We’re going to touch on the fact that there is some inhouse and roadway items that are in the plan that actually you guys will perform, do inhouse; we wanted to break that out just so we’re clear on certain scope of items there. We’ll talk City Council Special Meeting July 16, 2025 Page 2 of 8 about the 20-year plan in terms of the divisions of construction; so, we’ll talk about what those biggest pieces of pie are, so HVAC or roofs, things like that, you’ll see where that money needs to be going towards. • Condition/Criticality Breakdown, by Facility • High Level Facility Condition Assessment: Overview of just the two facilities that we saw • Conclusion/Next Steps We completed a Facility Condition Assessment (FCA) on two facilities, about 100,000 SF of space, which is comprised of the Central Fire Station and the City Hall/Public Safety building. We found about $18M that you’ll need over the next 20 years, that’s about $1M a year. We’ll talk about what that means further on in here. • This is a “Do Nothing Plan,” so, this is you continue to function as you are and you kind of go with the flow on this plan. So, it’s obviously a flexible plan, this is recommended, and we’ve worked with the team on this, but things are moving, and we’ll talk about that when we talk about conditions and criticalities. • Overall, both facilities have been really well maintained. For this 2012 building, you’re right on track, and about 20 years is when you start seeing things kind of gradually grow in terms of needing repairs or replacement. They will require maintenance and capital spend to continue with the upkeep especially with the Central Fire Station being as new as it is. Facility Condition Index (FCI): This was developed by ICMA so it is an industry standard, and it is basically what I would call a health check of your facilities. So, it’ll give you an overview of where are we at, cost comparisons, taking that deferred maintenance cost against a modern day replacement cost. So, if we were going to rebuild this facility today, like for like, the same square footage, what is that compared to what your deferred maintenance costs are? That’s how we get that FCI, this beautiful rainbow chart up here, but it is a percentage. You can see here you’re looking really, really good into the next 5, 10 years. And obviously, the Central Fire Station you’re looking really good up until about 20, which makes sense, that’s usually what we see. So, you can start to see, we don’t normally show this, but I think it’s a really good graphic in terms of that roadway of your facilities. You can see it starts to kind of gradually shift in terms of where that condition is: Excellent is obviously in that green, you can see you’re really good right there. The Public Safety/City Hall is getting into that Fair, where you get into that 10 years; obviously, you know that facility was built in 2012, so you’re getting into that 15-20 year mark here. Any questions so far on that; does that make sense, how we use that and why? Council Member Olsen said so I would have to imagine replacement cost is astronomical. Maura replied yep, you can see in that field right there, the City Hall/Public Safety right now we’re thinking like $40M. Obviously, that doesn’t take into account any tariffs or any inflationary that we don’t know about, so that could be even bigger. So, in reality, you’re looking really, really good. I know $13.5M is a lot of money, but in comparison to building a new facility, you’re really good. So, look at your Central Fire Station: That’s where you want to be, and that’s why we’re being proactive with this whole condition assessment is we’re looking for positive things, and it’s a tool for you guys to see the point for it. I was a facility manager once, and I wish I would have had this, to be honest. 20-Year Maintenance Roadmap: This is 20 years worth of data in terms of where you’re going to be at, right now we’ve rebalanced that. So we’re looking at about $1M a year up until 2041; this is when your generator for this building will potentially be due for replacement, so it’s a pretty big cost. Obviously, year after year, we do a 4% inflationary on our facility assessments. So, if you move something out, you’re going to get that 4% additional cost off there, so we make sure that we’re capturing potential changes in cost. Does that make sense? We worked with the Admin team on this to rebalance this, this is not what it looked like right out of the gate. Obviously, it was way higher for City Hall and stuff like the space heat in that first 10 years, but they managed to kind of level it out a little bit. So, it’s not usually this even, it doesn’t come out that way, but it was awesome to work together to get this to where it is now so it’s a little bit more manageable. So, just touching on this, we worked with Adam and team on what are those items within the facility assessment that potentially could be brought inhouse. It’s mainly like parking lots, things of that nature, so about $315K of that $18M can be brought inhouse. There may be more things that you may be able to do, but it’s not at a high level right now, that’s what will come out of that $18M; City Council Special Meeting July 16, 2025 Page 3 of 8 well, not out of, but it’s still accounted for. You can see on this graphic that obviously this building is the biggest piece of the pie, 75% of it in that 20 years is this building, which makes sense as its a very large facility, its got the most amount of mechanical equipment and critical equipment here. So, it kind of jives with what we’re seeing. Criticality: We give everything a criticality wave in terms of okay, what is going to stop your facility from operating where you’re going to need that supplemental cooling or heating? So, everything’s net, every piece of equipment or every asset you have gets a criticality rating. So, these red are obviously your High, that’s going to be mechanical, electrical, plumbing, things of that nature; so, you’ve got about $6.5M in that 20-year plan for City Hall/Public Safety. The Medium is going to be more like your doors, windows, exterior closure, like tuckpointing, window replacement, door replacement; those yellows can shift into red if you’ve got issues with doors hanging open, roofs that are leaking substantially, things of that nature. The green is going to be your interior, so it’s going to be your low-hanging fruit, that’s stuff that’s not going to impact anybody in terms of doing their job. City Council Special Meeting July 16, 2025 Page 4 of 8 Central Fire Station: This facility is in great condition. There are a few minor things, some minor tuckpointing things that are happening there, nothing critical at all at this facility. Obviously, when we did a 10-year plan, that cuts it off 3 years shy of the 20-year mark, so that’s why we kind of extended it to 20 so it really captures what that looks like; so, it really does tip the scale where you can start to see that 20-year mark where it’s at 2% there. Overall, you’re in really good shape for the next 20 years. Any questions on this so far? Overall, there’s really not much to talk about with the Central Fire Station at this moment, there’s just a few minor things. City Council Special Meeting July 16, 2025 Page 5 of 8 one thing that I would do right away for this building. We do have a sustainability manager, who could come in and start looking at pieces of equipment more directly, in terms of sustainability, so there is an opportunity for that as well. Summary: Mauri said all right, to sum it up, great job keeping your facilities at a really high standard here, they’re in really great shape. Over the next 20 years, are you going to see things that are going to need to be replaced? Absolutely, you know, buildings are living, breathing things that need to be maintained. You’re going to have about City Council Special Meeting July 16, 2025 Page 6 of 8 $18M in these over 20 years, which again, is it a lot? Yes, but if you start to really plan mindfully, it’s something that can be maintained over the years, so it’s not discretionary. Obviously, we didn’t really account for any adequacy/space needs, but I don’t think you have any space issues currently right now, which is good. Any questions? City Council Special Meeting July 16, 2025 Page 7 of 8 Mayor Bailey said that was my question is like if you decided at some point you’re going to need to put an addition on, can you wrap all that together? City Council Special Meeting July 16, 2025 Page 8 of 8 Mauri replied I didn’t personally, but Kraus-Anderson did, about a year ago, maybe. 3. ADJOURNMENT 1 City Council Action Request 7.B. Meeting Date 8/6/2025 Department Public Works Agenda Category Action Item Title Public Services Commission Meeting Minutes (2025-5-19) Staff Recommendation Approve the May 19, 2025, Public Services Commission Meeting Minutes. Budget Implication N/A Attachments 1. 5-19-2025 Public Service Commission Meeting MINUTES COTTAGE GROVE PUBLIC SERVICE COMMISSION May 19, 2025 City Council Chambers 12800 Ravine Parkway South, Cottage Grove, Minnesota 55016 1. CALL TO ORDER Chair Kons called the Public Service Commission meeting to order at 7:01 p.m. 2. PLEDGE OF ALLEGIANCE Chair Kons asked everyone to stand and recite the Pledge of Allegiance. 3. ROLL CALL Chair Kons was advised that Roll Call had been taken. All commissioners were present. 4. APPROVAL OF THE AGENDA Commissioner Ron Kath made a motion to approve the agenda; Commissioner Lise Rediske seconded. Motion carried: 7-0. 5. APPROVAL OF MINUTES A. APPROVE MINUTES FROM THE MARCH 17, 2025 MEETING Motion by Olson to approve the March 17, 2025 meeting minutes; Commissioner Jenson seconded. Motion carried: 7-0. 6. OPEN FORUM No one spoke or were present for Open Forum. 7. PRESENTATIONS A. Construction Update Ryan Burfeind, Public Works Director, presented a power point with the following construction projects: • Mill and Overlay – Hardwood & North of 70th into the Timber Ridge and Pine Arbor neighborhoods • 2025 Pavement Management – Hidden Valley neighborhood & 70th and Hinton • Oltman Park – working with ISD 833 – Lacrosse Fields, shelter, playground, parking lot • High Zone Raw Water Main - connecting wells to permanent treatments plants. Starting at 65 in Calarosa/Pine Cliff neighborhoods, down though Highlands Park & Pine Tree Valley Park, end at Central Fire Station • Intermediate Zone Water Treatment Plant - behind Central Fire Station • 80th St and East Point Douglas Rehabilitation in 2026 - Ideal Ave to HWY 61 ramps • Roers – 144 Unit Apartment, North of HWY 61, next to the WPSL complex • Real Estate Equities – 164 Unit Apartment – 100th St and Hadley Public Service Commission Meeting • Park High School - 35,000 Sq feet addition, traffic re-routing for drop off and pickup • Mississippi Landing - 377 Single Family Homes on 103rd & Grey Cloud Trail • Prairie Dunes – 120 Single Family Homes on Hadley & 105th • Graymont Village 3rd – 74 Single Family Homes - West of Ideal, 105th to 110th • Lochridge – 183 lots - West of Jamaica Ave, Ravine Parkway • Summer Woods - 56 lots on 65th and Hadley Ave Commissioners were interactive with questions and comments about the projects. B. Fire Department Year in Review Fire Chief Jon Prichard presented a power point presentation highlighting the Fire Department. Below are some highlights. The full presentation can be found online. • FD Vision – The Cottage Grove Fire Department will be an elite fire department that lives our mission to provide exceptional fire, emergency medical services, specialized response, and community risk reduction services to our customers. • Accomplishments include; Fire Year Strategic Plan 4930 Calls despite staffing crisis Firefighter/EMT to Paramedic Program Hiring, Training, Mentoring, and moving forward Equipment and PPE updates Added Deputy Chief position • 4930 calls for service – 7.1% increase from 2023 • EMS Mutual Aid – We provide ambulances to other communities when they do not have one available. It’s a source of revenue for EMS historically (313 times in 2024) • EMS Response Times – Average 6:22 goal < 6 minutes • Fire Response Times – Average 6:37 goal < 6 minutes • Community Risk Reduction • Safe Haven Visits – 180 home visits • Training - 4101 hours logged in 2024 • EMS Patient Experience Summary given to 20% of patients • 2025 will continue Strategic Plan, Peer Support Program, Cadet Program, Training, Equipment optimizing and establish Specialized Operation Programs 8. BUSINESS ITEMS – None. 9. COMMISSION COMMENTS - None. 10. STAFF REPORTS AND MATERIALS Public Works Director Ryan Burfeind mentioned the Proclamation of Public Services Week as May 18-24, 2025. Gary Orloff reported the following: • Dirt Day moved to Thursday, May 22 due to the weather • Stump Grinding should finish up in the next two weeks • Replanting of 100 blvd trees will start next week • Finished up pothole patching and sweeping • Summer help started today Public Service Commission Meeting Brad Peterson reported the following: • Department is looking at applying for several state and federal grants. One including funds for a Flock Camera System. • PD Officer is patrolling and enforcing DWI’s within the city. • Proclamation of National Police Week, May 11-17, 2025 and Peace Officers Memorial Day May 15, 2025. 11. COUNCIL COMMENTS A. Council Agendas 12. ADJOURNMENT Vice Chair Kath made motion to adjourn the meeting at 8:50 p.m. Commissioner Lotts seconded. Motion carried. 1 City Council Action Request 7.C. Meeting Date 8/6/2025 Department Community Development Agenda Category Action Item Title Planning Commission Meeting Minutes (2025-06-23) Staff Recommendation Accept and place on file the minutes from the June 23, 2025, Planning Commission meeting. Budget Implication N/A Attachments 1. Planning Commission Minutes 202-06-23 COTTAGE GROVE PLANNING COMMISSION June 23, 2025 12800 Ravine Parkway South Cottage Grove, MN 55016 COUNCIL CHAMBER - 7:00 P.M. The Regular Meeting of the Planning Commission was held in the Council Chamber and telecast on Local Government Cable Channel 16. 1. CALL TO ORDER Frazier called the Planning Commission meeting to order at 7:00 p.m. 2. ROLL CALL Pradeep Bhat-Here; Ken Brittain-Here; Jessica Fisher-Here; Evan Frazier-Here; Eric Knable-Here; John Stechmann-Here; Terrence Woodman-Here. Members Absent: None Staff Present: Emily Schmitz, Community Development Director; Max Erickson, Planner; Justin Olsen, City Council Liaison. 3. APPROVAL OF AGENDA Knable made a motion to approve the agenda. Brittain seconded. The motion was approved unanimously (7-to-0 vote). 4. OPEN FORUM Frazier opened the Open Forum and asked if anyone wished to address the Planning Commission on any non -agenda item. No one spoke. Frazier closed the Open Forum. 5. CHAIR’S EXPLANATION OF THE PUBLIC HEARING PROCESS Frazier explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and that the City Council makes all final decisions. In addition, he explained the process of conducting a public hearing and requested that any person wishing to speak should go to the podium and state their full name and address for the public record. 6. PUBLIC HEARINGS AND APPLICATIONS A. Dressely Accessory Structure - Case CUP/V2025-015 A Conditional Use Permit to exceed the maximum total accessory structure square footage permitted in the R -2 Zoning District, which is 2,000 square feet. The applicant has also applied for a Variance to allow for an accessory structure to be placed in front of the principal structure, and a Variance from the required architectural materials for accessory structures. Erickson summarized the staff report and recommended approval based on the findings of fact and subject to the conditions stipulated in the staff report. Planning Commission Minutes - Regular Meeting June 23, 2025 Page 2 of 5 Frazier asked if there were any questions for staff, and there were none. Frazier asked at this time if the applicant would like to add anything additional and asked that he state his name and address for us. Good Evening, my name is Al Dressley, I live at 6255 Hadley Avenue South. I am just as far as the variances and some of the t hings that I’ve looked at, I want to thank Max Erickson and also Samantha for helping me walk through the paperwork on all this. It ’s not an easy task to go through all this paperwork. One of the things I wanted to point out is my neighbor to the left of me a lso has a metal barn that had a permit that was granted in 1997, that barn is 30 x 40 feet. I’ve got his approval, got two neigh bors on both sides of me to have this built. The difference is I think when we think of metal buildings, we think of just a plain old metal building, but I’ve got a lot of features on this building, insulation, cosmetically outside with eyebrows over the d oors, windows; it's not going to be just a plain old shed that’s out there. Another thing I wanted to make sure that everybody knows is that if you’re familiar with this land or this location, which I ask if you ever get a chance to drive by, you won’t be able to see t his from the road, just as my neighbors won’t see this from the road. And finally, what I think is important is I’ve been there since 1994, and next to me I recognize Ken and some of you, I think, but in 1994, I moved in, and I was under the assumption that this wa s land that I could do some things on, that’s why you buy these larger lots. In 2017, around me, there was a lot of Co des changed for a developer to come in; they were supposed to be three-to-five acre lots, and now we’re got ¼-acre lots with 200 houses plus. I understand that it’s an opportunity for the City to get tax money on those, and all I’m asking for is if we do t hat for developers, I’ve been there since 1993, I’ve paid my taxes. I’m asking just to have something in front of my house. Unfortunately, not to mention my septic that the City wanted to put water in, but they didn’t want to run it all the way back, so th at’s why my septic is back there; but there’s also a creek back there that I’ve asked the DNR if I could reroute to do things, and they absolutely said no, I can’t reroute that because it’s a natural. So, with that said, I guess that’s what I’m going for. I watch these Planning Commissions quite often, and I see a lot of Codes change. I’m just asking for something that my neighbor has, something that won’t infringe on any of my neighbors, its not going to be an eyesore of any sort, and no one’s going to act ually see it, so that’s it. Thank you for your time. Frazier said all right, thank you. Any questions for the applicant. Fisher said so, in the packet there is a photo of a metal barn. Is that your neighbor’s? Dressley replied no, my neighbor’s doesn’t even have windows. I didn’t take a picture of my neighbor’s. Fisher said okay, where did you get the photo of the one that yo u included in your application? Dressley replied I don't know if I gave that or if that, I think I just got t hat off the internet. Fisher said okay. Dressley said but again, mine’s even got more cosmetic things than that does; I mean, I’m having a door ma de and all these other things, so. Fisher said okay, thank you. Woodman said so, one of the concerns that I know you brought up was the expense of building it, and I know we’re not considering expense in this, but what other alternatives did you look at? Is there, like could this structure, this same exac t structure be just thrown up with vinyl, or is it all constructed as one thing, so what’s? Dressley replied well, its not constructed as one thing. One of the other things that I probably didn’t mention is you know there are a lot of people using steel now, i nstead of wood. First of all, it’s stronger, it lasts longer than the wood; if I was to put up a wood shed or storage unit, I would hav e to be maintaining that, the wood’s going to, after so many years, I’m going to have to fix that. The difference is it’s almost th ree times as much, I looked at it because one of the things that Eric pointed out right away is, you know, look at some of the options that you might have and I did. And it’s at least three times as much as what I can get a metal building for, and I think that’s why you’re seeing more and more buildings out there be metal; you’re seeing roofs all metal, a lot of things are going metal just becaus e of the price. Woodman said thank you. Frazier said you mentioned that your neighbor has a metal outbuilding, and I think you said that was in 1997? Dressley replie d yep, I’ve got the permit from 1997. So, I don't know, you know, the zoning, we understood the zoning, but I don't know what t he definition was back then, you know, because we can’t find it, Erickson can’t find it, what it stated that it had to be, but it was R - 2. I thought I was R-1 at one time, but it was R-2 since 1981, but it doesn’t state what the definition of R-2 is for building. Frazier said sure, okay. Frazier asked if there were any further questions, and none were asked. Frazier said all right, thank you very much. Frazier opened the Public Hearing. No one spoke. Frazier closed the Public Hearing. Frazier asked if there were any further comments or discussion from the commission. Planning Commission Minutes - Regular Meeting June 23, 2025 Page 3 of 5 Woodman said I did drive by, I’m right in the area today, and I am in agreement that there would be no way that this would be visible from the road there, maybe just a couple of visible through the trees type of things, but nothing that would be visua l. I also think if you look at the reason for the setbacks that we have in the first requirement, I think that that really comes down to the visual appeal to your neighbors; you know, keeping it off property lines and all of that, but then you look at the reason for the 2012 change is really to prevent brand -new developments going in with mainly metal construction, like we’re setting the precedent for the City of what these new builds look like. So, I do think that there’s room to approve both, in my opinion, b ecause I don’t think going metal disturbs anything in that area, having been fro m there, driving through there, I don’t see any way that that would be a disruption. I know that’s not what the recommendation was, but that’s my viewpoint is that there really would n’t be any negative to the City, specifically calling out the harmony of t he area. I feel like that area is still a fairly rural little strip of land, and we could look at giving him a variance for that. Brittain asked can we ask staff a question? Frazier replied yeah, I was going to do so myself, so go ahead. Brittain said okay. So, we have reference to a neighboring property with a shed on it. Are there any other properties that you’re aware of in the are a that have sheds of this type? Erickson replied there is another shed that is south, I’m forgetting the road it’s on, it’s pre tty close, it’s in an R-3, but it was constructed well before, the same thing. That neighbor’s shed we have the building permit for, and it shows metal was approved, but I couldn’t come across any Code that kind of spoke to that in 1997. And then there’s other buildings in the community that are in the R-1 district that prior to the Zoning Code of 2022 Amendment allowed for metal, and the current iteration lays out all residential should be these wooden, vinyl lap. Brittain said okay, thank you. Frazier said so Max, I guess that was going to be my question as well, then. So, as far as we know, back in 1997, because we had the building plans at least that show that in this area metal was allowed, but we know for sure in 2012, the ordinance change d to say in these areas, R-2, R-3, and down, we had to have wood. R-1 was still allowed to have metal, but now, it was the intent of the Council to say that in every residential district, they had to be a wooden structure with this split brick, vinyl, con crete walls. Am I following kind of the legislative history here? Erickson replied so, we have what it changed from in 2012, and that goes back to 2000, which was after 1997. But before the change in 2012, the language read that it must complement the materia ls and the color palette of the house, and now they made it more specific, but essentially what you repeated is correct. Frazier said ok ay. So, the Council then in 2012 said you know, we really want to have these wooden secondary structures in most of thes e residential areas except for the R-1, which are going to be like the over five acres I think is an R -1, over three acres. And then when we did the rewrite in 2022, Council said actually in all residential areas, we want these same types of structures. Er ickson replied that’s correct; Frazier said all right, thank you. Brittain said I agree that you know fundamentally, I don’t see any harm being caused by this, but unfortunately, the rules th at we’re currently bound by from the Zoning ordinances prohibit it. So, while fundamentally I don’t have an issue with it, I don’t see findings of fact to the level that would constitute granting a variance for the materials. Fisher asked how big is this lot that your home is on? Erickson replied it is 4.7 acres. Bhat said I have one quick question. So, the requirement for the building material is for aesthetics or what is the reason be hind it? Erickson replied the requirement is to maintain consistency in residential districts, and Emily, maybe you can tap in, bu t it’s to maintain a certain aesthetic and character of the community. Schmitz stated that was the intent in 2012 is to ensure that those materials were consistent with those materials that are permitted on residential homes, right? We have standards for the architectural materials there and we wanted that to be consistent, and to Erickson’s point, to be consistent within those residential areas. Bhat said thank you. Fisher said I’m just having a hard time with this one because I mean, this is a 4.7 -acre lot, like I understand that I could not put up a little metal shed on my third of an acre lot, but this is a very large lot in a very densely -wooded area. So, it makes sense to me, like Commissioner Woodman said, like it doesn’t cause any harm; however, our variance, the checkboxes we use to grant a variance are not being checked. So, I have a hard time with this one because it’s definitely in a gray area, that’s my tho ught on it. Frazier said I guess I’ll add my two cents. I agree with Commissioner Fisher and Commissioner Brittain, you know, in the gran d scheme of things, does it seem like that big of a deal to allow this on this specific instance where it seems like it’s going to be screened from view, the current neighbors don’t care. You know, it is going to create an economic hardship, which again is no t sufficient to grant a variance, but it can be part of it is my understanding. No, it doesn’t make a ton of sense to me to den y it; however, we are required to follow the rules that the City Council has laid out, and I think what speaks to me most clearly i s that Planning Commission Minutes - Regular Meeting June 23, 2025 Page 4 of 5 we still had this exception in the R-1 district where you could have an over three-acre parcel and still have these kind of structures that the applicant is asking for today. And just three years ago, the City Council said actually, we don’t want that in o ur community, we want these type of structures that are already in R -2, R-3, R-4, and so, to me, that is a clear indication from City Council that that is their intent of what they want in the community. So, I don’t see that there is a variance basis to go from that. Obviously, City Council can tell me I’m wrong and decide differently, that is their prerogative, but based on the history as I know it here today, it is my belief that City Council has given us an instruction of here is what the accessory struc ture should look like in our community, and these are what should be approved. With that being said, any further comment or discussion? Brittain made a motion to approve the Conditional Use Permit and the Variance for the accessory structure as to the location on the property based on the findings of fact and subject to conditions stipulated in the staff report, and a motion to deny the Variance to the architectural materials, subject to stipulations in the staff report. Stechmann seconded. The motion was approved unanimously (7-to-0 vote). 7. APPROVAL OF MINUTES A. Approval of the May 19, 2025 Planning Commission Meeting Minutes Staff Recommendation: Approve the Ma y 19, 2025 Planning Commission Meeting Minutes. Fisher made a motion to Approve the May 19, 2025 Planning Commission Meeting Minutes. Bhat seconded. Motion passed unanimously (7-to-0 vote). 8. REPORTS A. RECAP OF JUNE 4 AND JUNE 18, 2025 CITY COUNCIL MEETINGS Schmitz summarized the actions taken at the June 4 and June 18, 2025 City Council Meetings. With that, Council Member Justin Olsen is here with us to add anything, and he’s typically available for questions. Council Member Olsen said good evening, Mr. Chair and Members of the Commission, it’s great to be here with you today. I know you went through some training earlier today with our esteemed City Attorney, Kori Land, I hope you all got a lot out of that. Kori likes to do that training annually, and I think tonight’s accessory structure conversation probably leant itself to some of t he things that she discussed with you in that training, which is why she does it. So, again, I’m glad you had the opportunity to take some time with her. One of the things I wanted to mention is as you look around tonight, you probably notice a new face on the commission. The gentleman sitting here to my left and to your right is John Stechmann. John’s been a member of the community for quite some time. He was one of two candidates that I interviewed for the open position, and both interviews were absolutely out of the park, just wonderful, either choice would have been a great choice, but I ended up selecting John because the other candidate I think has some additional skills as it relates to maybe our EDA that I’d like to take advantage of . So, please welcome John as a new member of the commission, I think you’ll find he’ll do a terrific job; I’ve known John for a little while, and he’s one o f those guys who does his homework, I’m willing to bet he’s driven past this accessory structure sev en-or-eight times already, preparing for tonight’s meeting. So, welcome. I also wanted to mention a couple of other things. You heard mention that the Chair said anything decided upon this evening w ill go to the July 16 City Council Meeting, that’s quite a ways from here. We never have a meeting the week of July 4, so that’s why there’s that delay. But then, after that, we start our every week budget meetings until we figure it out. So, there’s going t o be a lot of heavy lifting ahead with this budget year, it seems like that happens every year. If you have any recommendations w ith respect to budget focuses for the City Council, things you might like to see us do more of, less of, etc. in the community, n ow would be a great time to reach out to a City Council Member or two and sit down and have a cup of coffee and talk about some of those things. We work very hard to maintain a high level of service in the community, and there’s always that delicate bal ance between value and cost. A lot of people know the cost of things, very few people know the value of things, and so, we have to try very hard to communicate value; one of those communication points is we are the second lowest per capita tax community in Washington County, we only fall short of St. Paul Park, and they get over $1 million a year in Local Government Aid that w e don’t get. If we had an even playing field, we would be the lowest. We also are a AAA Bond -rated community, and for a Planning Commission Minutes - Regular Meeting June 23, 2025 Page 5 of 5 community of our size, that is not an easy thing to accomplish, but because we are very careful with taxpayer dollars, our fe e structure, so on and so forth, our amazing staff and our Council work really hard to maintain financial integrity. We have a ten- year Financial Management Plan that we follow very closely, and that has leant itself to the bond houses looking favorably up on our paper, which saves us a whole lot of money in interest anytime we do go to bond, and we want to continue that path. S o, those will kind of be our north star as we work through the budget process this year, but your recommendations would be very welcome. The last thing I wanted to mention and I’ll open it up to you for questions is we did have a promotion in our Public Safety Department at our meeting last week. Officer Matt Sorgaard, some of you may know Officer Sorgaard by his partner, Odin, as Officer Sorgaard is a K9 police officer. He and Odin are a tremendous team; in fact, they went to national competitions last year and finished second to the Washington County deputy that actually trained them both. So, he might have taught them everythi ng they know but not everything he knows. Either way, really a great team, and we are grateful that Matt put in for the open sergeant’s position here in the City of Cottage Grove and he was ultimately selected. So, he was sworn in last week, had his badge pinned, and has already started working on those sergeant shifts, which tend to run nighttime. Odin will still be his partner, but they’ll just have a little bit of extra work to do. So, if you get a chance to see Matt around in the community, make sure yo u say hello and congratulate him. With that, I’ll turn it back to you, Mr. Chair. If anybody has any questions, I’m available. Frazier said all right, thank you. There were no questions for Council Member Olsen. Frazier said thank you for being here. B. RESPONSE TO PLANNING COMMISSION INQUIRIES Frazier said looking at the minutes from the last meeting, there were two inquiries : One was from Commissioner Bhat about the information that we send to the Met Council about affordable housing and the plan for that, and I think staff was going to pr ovide us with part of the Comprehensive Plan, which we have printed off on the dais for u s, so that’s completed. I think the other one was also from Commissioner Bhat about kind of like a cheat sheet on setbacks for areas, and I don't know where staff is on th at. Schmitz replied we really focus in our staff reports to make sure that we’re outlining the Code standard and then what the applicant is proposing, right? So, we’ll continue kind of providing that clearly in there, but if we need to think about mayb e a handout that’s helpful, we can certainly do so. Frazier said all right, thank you. C. PLANNING COMMISSION REQUESTS Frazier asked if there were any requests for staff. Brittain said in the Land Use Plan here, it lists that we have an airport of 6 acres in Cottage Grove. Where is that? Council Member Olsen replied we have an old airport, that is on Jansen’s farm, it actually has an airstrip from World War II on it. Britta in said okay, well, I learned something, so that’s a good day. Woodman said an update on the, we had the agenda item last meeting that was pushed out; do we have an update on where that’s at and if it’s coming back any time soon? Schmitz replied yes, that developer continues to work on their plans, making some adjustments and tweaks to ensure tha t they’re able to meet our minimum standards. Obviously, before we present that item to you, we want to make sure that we’ve crossed all our T’s and dotted all of our I’s so that project is complete. At th is time, I don’t have the timeline for you when they would be back; they have extended their 60 -day timeline to be extended indefinitely, therefore we have time to work through that. So, we’re still waiting on that developer to make sure that they’ve got all of t heir ducks in a row, per se. 9. ADJOURNMENT Fisher made a motion to adjourn the meeting. Knable seconded. Motion passed unanimously (7-to-0 vote). The meeting was adjourned at 7:34 p.m. 1 City Council Action Request 7.D. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title Open Forum Response - Peggy Nelson Staff Recommendation Receive a letter in response to Peggy Nelson's open forum questions. Budget Implication N/A Attachments 1. 07-16-2025 Council Open Forum Response_Peggy Nelson CITY OF COTTAGE GROVE  12800 Ravine Parkway  Cottage Grove, Minnesota 55016 cottagegrovemn.gov  651-458-2800  Fax 651-458-2897  Equal Opportunity Employer 1 City Council Action Request 7.E. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title Open Forum Response Letter - Ruth Jones Staff Recommendation Receive a letter in response to Ruth Jones' open forum questions. Budget Implication N?A Attachments 1. 07-16-2025 Council Open Forum Response_Ruth Jones CITY OF COTTAGE GROVE  12800 Ravine Parkway  Cottage Grove, Minnesota 55016 cottagegrovemn.gov  651-458-2800  Fax 651-458-2897  Equal Opportunity Employer • A lack of local media presence in Cottage Grove, Minnesota • That taxpayers have no say in what happens at the HERO Center • That voters chose the HERO Center on a ballot 1 City Council Action Request 7.F. Meeting Date 8/6/2025 Department Community Development Agenda Category Action Item Title Approval of Rental Licenses Staff Recommendation Approve the issuance of rental licenses to properties listed in the attached table. Budget Implication N/A Attachments 1. Rental License Approvals CC Memo 2. Rental License Approvals Table TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Drewry, Code Enforcement Officer DATE: July 31, 2025 RE: Rental License Approvals Background/Discussion Rental licenses are required for nonowner-occupied residential properties (City Code Title 9-13, Property Maintenance, and Title 9 -14, Rental Licensing) and are issued on a biennial basis. The licensing process includes submittal of the rental license application, payment of the rental license fee, and public criminal history report. Rental inspections are conducted on all rental properties as part of the licensing process. Once all information has been submitted and the inspection satisfactorily completed, the Council must approve the license prior to it being issued. The properties listed in the attached table have completed the licensing process and are ready to have their licenses issued following Council approval. Recommendation Approve the issuance of rental licenses to the properties in the attached table. 2025 RENTAL LICENSES CITY COUNCIL APPROVAL - AUGUST 6, 2025 RENTAL LICENSE NUMBER PROPERTY STREET #PROPERTY STREET NAME PROPERTY OWNER RENT-002828 6455 Inspire Circle South Vikas Panabakam RENT-002825 6702 92nd Bay South Darrick Moren RENT-002837 6805 91st Street South Chandra RENT-002830 7060 61st Street South Nestera Properties RENT-002839 9829 89th Street South Jacob Wrich RENT-001869 7140 Imperial Avenue South Edward Bentall 1 City Council Action Request 7.G. Meeting Date 8/6/2025 Department Community Development Agenda Category Action Item Title Grove Tobacco – Lower Potency Hemp Edible Retailer CUP & Registration Staff Recommendation 1) Adopt Resolution 2025-107 approving the Conditional Use Permit for a Lower-Potency Hemp Edible Retailer. 2) Approve the Cannabis Lower-Potency Hemp Edible Business Registration for Royalty and Sons LLC (DBA: Grove Tobacco) at the location of 8599 West Point Douglas Road South, Suite #200. City Registration will not be issued, and no Lower-Potency Hemp Edible sales are permitted until the City receives a copy of the Lower- Potency Hemp Edible license from the Office of Cannabis Management. Budget Implication N/A Attachments 1. Grove Tobacco CUP CC Memo 2. Grove Tobacco (Low Potency THC) Memo 3. Memo - Public Safety (Grove Tobacco Background) 4. Grove Tobacco CUP Resolution 5. Grove Tobacco CUP Floor Plan TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Pierret, Senior Planner DATE: July 30, 2025 RE: Grove Tobacco – Lower Potency Hemp Edible Retailer CUP Proposal Royalty & Sons Inc (dba Grove Tobacco) (Applicant) has submitted an application for a Condi - tional Use Permit (CUP) to sell low potency hemp edibles at their existing business at 8599 West Point Douglas Road South, Suite #200. Site Location Review Schedule Application Received: July 10, 2025 Application Accepted: July 10, 2025 Planning Commission Meeting: July 28, 2025 City Council Meeting: August 6, 2025 60-Day Review Deadline: September 8, 2025 Honorable Mayor, City Council, and Jennifer Levitt Grove Tobacco – Lower Potency Hemp Edible Retailer CUP August 6, 2025 Page 2 of 6 Planning Commission The Planning Commission reviewed the request at their July 28, 2025, meeting. The Commission asked for clarification on the following: • Do lower potency hemp edible retailers need to meet the distance requirements found in the City Code? o Staff stated that lower potency hemp edible retailers must meet the 1,000-foot setback from other cannabis businesses; however, they do not need to meet the other distance requirements from schools, parks, daycares, etc. per City Code. • Is low potency cannabis considered hemp? Are products such as Delta -9 or Delta-8 considered low potency? o The Applicant explained hemp is a part of the cannabis plant, and there are several names for different products with different potencies such as CBD, THC, and the Delta variants. The state regulates how much cannabis concentrate may be in low potency products. No residents participated in the public hearing. The Planning Commission unanimously (5-to-0 vote) recommended approval of the application. Background The State of Minnesota legalized recreational cannabis use and sales in 2023 under Statute 342. The Office of Cannabis Management (OCM) oversaw the preparation of cannabis rules from 2023 to 2025. The City of Cottage Grove Zoning Ordinance was updated in 2024 to add cannabis uses and regulations including regulations for low potency hemp edible retail sales. All businesses in the cannabis and lower potency hemp edible retail sales market must obtain proper licensure and registration with the State of Minnesota as well as local permits and registration with the City of Cottage Grove. The Applicant currently leases space in the existing building on site and operates a tobacco shop (Grove Tobacco). The property owner (CG Retail Ventures LLC) has acknowledged the Applicant’s request. The Applicant’s tobacco license with the City is curren tly in good standing with the City with no violations. Planning Considerations Comprehensive Plan and Zoning The property is currently zoned P-B, Planned Business District. The Planned Business District is intended to provide for a mix of suitable retail, commercial, and industrial uses. The property is currently guided for commercial use in the 2040 Comprehensiv e Plan. Lower Potency Hemp Edible Retail Sales are allowed with a Conditional Use Permit in the P -B, Planned Business District. All cannabis uses and lower potency hemp edible retail sales must comply with Title 11 - 4-18 of the City Zoning Code. Honorable Mayor, City Council, and Jennifer Levitt Grove Tobacco – Lower Potency Hemp Edible Retailer CUP August 6, 2025 Page 3 of 6 Zoning Map Detail Conditional Use Permit When evaluating any conditional use permit application, the Planning Commission shall consider the following findings: 1. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. 2. The establishment, maintenance or operation of the conditional use will promote and en - hance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. 3. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. 4. The establishment of the conditional use will not impede the normal and orderly develop - ment and improvement of surrounding property for uses permitted in the district. 5. Adequate public facilities and services are available or can be reasonably provided to accommodate the use which is proposed. 6. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. 7. The conditional use complies with the general and specific performance standards as specified by the Zoning Code. The use as a low potency hemp edible retailer is consistent with the findings above as described in the following report. Honorable Mayor, City Council, and Jennifer Levitt Grove Tobacco – Lower Potency Hemp Edible Retailer CUP August 6, 2025 Page 4 of 6 State Licensing Process The OCM has a separate registration and licensing process for lower potency hemp edible re - tailers. Until August 31, 2025, retailers may register with OCM online by entering their business information and paying a fee. Once registered, the business still must obtain local approvals and registrations and pass an OCM inspection before beginning sa les. The state process will change in the fall of 2025 when businesses must obtain state licensure to sell lower-potency hemp edibles instead of a registration. Businesses on the existing registration list will be required to apply for and obtain state licensure from OCM. State Statute 342.46 includes several standards business owners must adhere to, including age verification standards, display and storage standards, allowable products that may be sold, building condition requirements, and on-site consumption standards. These standards are over- seen by the OCM, and age verification compliance checks are performed by local law enforce - ment as required by statute. Title 11-4-18 G.1. Hours of operation for retail sales of cannabis or lower -potency hemp edible products are permitted from 10:00 a.m. to 10:00 p.m., seven days a week. The Applicant has amended their hours of operation to comply with this requirement. They will be open Monday – Saturday 10:00 a.m. to 9:00 p.m. and Sunday 10:00 a.m. to 8:00 p.m. G.2. On-sale intoxicating liquor establishments and off-sale exclusive liquor stores with a current lower-potency hemp edible city registration and a state license may sell lower -potency hemp edible beverages but no other lower-potency hemp edible products. The business is not an on-sale or off-sale liquor establishment. G.3. No cannabis or lower-potency hemp edible use is allowed as part of an Adult Use Estab - lishment, as defined in City Code Section 3 -14-2. The business is not an Adult Use Establishment as defined. G.4. No retail sales are allowed in the Agricultural or Industrial zoning districts. The property is not within an Agricultural or Industrial Zoning District. The property is zoned P- B, Planned Business District. G.5. No on-site consumption is allowed in the Agricultural or Industrial zoning district. The property is not within an Agricultural or Industrial zoning district. The property is zoned P- B, Planned Business District. On-site consumption is only allowed by the OCM with an on-site consumption endorsement. The Applicant is not seeking a consumpti on endorsement. G.6. Cannabis and lower-potency hemp edible uses shall not violate federal laws, state laws, or any provisions of City Code. Cannabis and lower-potency hemp edible uses shall not be a public nuisance or violate Chapter 4, Section 8 regarding odors. The cit y may impose odor suppression or odor mitigation conditions as part of the conditional use permit. Honorable Mayor, City Council, and Jennifer Levitt Grove Tobacco – Lower Potency Hemp Edible Retailer CUP August 6, 2025 Page 5 of 6 The business will not be manufacturing or growing cannabis products that would cause an odor. The business has been issued preliminary registration by the Office of Cannabis Management and an inspection of the premises has been conducted and passed by OCM. G.7. Distance Regulations: Distances from a cannabis use or lower-potency hemp edible use are measured from the storefront of a cannabis of lower-potency hemp edible retail use to the property line of all other cannabis or lower-potency hemp edible uses. a. There must be at least 1,000 feet between each cannabis or lower -potency hemp edible use. The business in question is over 1,000 feet from any other lower -potency hemp edible retail uses. 1,000-Foot Buffer Map G.8. Signs must comply with the standards in City Code Title 12 for the relevant zoning district in which the use is located except for the following: a. No cannabis business shall have more than two signs. b. Blinking, moving, and flashing signs that are visible from the exterior of the building are prohibited. c. No lower-potency hemp edible use shall advertise the lower-potency hemp edible products on more than one exterior sign. d. No interior sign shall be visible from the exterior of the building. Honorable Mayor, City Council, and Jennifer Levitt Grove Tobacco – Lower Potency Hemp Edible Retailer CUP August 6, 2025 Page 6 of 6 G.9. Cannabis uses must meet the minimum parking requirements for each type of use as stated in City Code 11-3-4. Retail establishments must have one space for each 200 square feet of floor area. The business in question shares a parking lot with seven other storefronts with various businesses ranging from pet grooming, salons, and the License Center. The Applicant cu rrently leases 1,429 square feet, 1,000 of which is the retail space; therefore, five parking spaces are needed. There are currently 60 parking spaces on site. G.10. A security plan must be submitted to and approved by the Director of Public Safety to address security issues in order to protect the public health, safety, and welfare. The security plan must include, but is not limited to, addressing issues surrounding parking, traffic, securing of monetary transactions, building security and alarm systems both internal and external, screening, lighting, window and door placement, landscaping, age verification devices, and hours of operation. The Applicant has submitted a security plan to the Director of Public Safety for review. Public Hearing Notices The public hearing notice for the July 28, 2025, Planning Commission meeting was published in the Saint Paul Pioneer Press and mailed on July 16, 2025, to 12 property owners that are within 500 feet of the proposed project. Staff has not received any comments at the time of writing the report. Recommendation That the City Council adopt Resolution 2025-107 approving the Conditional Use Permit for a Lower Potency Hemp Edible Retailer at 8599 West Point Douglas Road South Suite #200 . Attachments Submittal Materials Introduction • Zoning: To meet zoning requirements, the applicant must obtain a Conditional Use Permit (CUP). • Fees and Taxes: The applicant has paid the required $250 registration fee, which covers the first year and the first renewal. • The applicant is current on all property taxes, assessments, and other city fees. • State License: The business holds a preliminary state license from the OCM for the requested operations. • Background Check: The applicant has passed the necessary background check. • Inspections: The business agrees to be open to inspection by local law enforcement or other authorized city officials during regular business hours. The city will conduct compliance checks at least once a year. Staff Recommendation Potency Hemp Edible sales are permitted until the City receives a copy of the Lower-Potency Hemp Edible license from the Office of Cannabis Management. To: Director of Public Safety Peter J. Koerner From: Community Impact Sergeant Mike McCormick Date: August 1, 2025 Subject: Grove Tobacco – Lower-Potency Hemp Edible Retailer APPLICANT Zuhair Fawzi Dahdal 6218 Camden Ave N Brooklyn Center, Minnesota 55430 INTRODUCTION AND BACKGROUND On July 7, 2025, Zuhair Fawzi Dahdal applied with the City of Cottage Grove to be a lower- potency hemp edible retailer at the business, Grove Tobacco, at the address of 8599 West Point Douglas Road South, Cottage Grove, MN, 55016. The application was submitted containing a signed General Release of Information, photocopy of a Minnesota driver's license, Certificate of Compliance, Certificate of Liability Insurance, and an application to the Office of C annabis Management to sell Hemp Derived Cannabinoid Products in the City of Cottage Grove. The Department of Public Safety is required to conduct a police records review of the applicant. ORGANIZATIONAL INFORMATION/ NARRATIVE During this investigation, I found that Dahdal owns and/or operates, through Royalty and Sons Inc, either by himself or with partners and/or owner ship groups, a BP Gas Station. This station is located at the addr ess of 6044 Brooklyn Blvd, Brooklyn Center, MN 55429. Dahdal is the Chief Executive Officer for Royalty and Sons Inc. CRIMINAL/POLICE CONTACTS-APPLICANTS A criminal history background check utilizing BCA, MGA, ACCURINT, and OSINT was run on Dahdal. I did observe a Domestic Assault charge from June 3rd, 2011, that was dismissed, no other areas of concern were noted. Upon running the attached copy of the Minnesota DL that was provided, it showed a regular class D License with no restrictions. The Hennepin County Sheriff’s Office was contacted and did not have any negative contacts listed for Dahdal. Nothing observed in the last, five year, “lookback” period and no felony convictions. The following information was in a criminal history search for Dahdal: •11/1/2001-TRAFFIC- MINNEAPOLIS POLICE DEPARTMENT- MOTOR VEHICLE REGISTRATION- PM/CONV. •10/27/2005- TRAFFIC- CHASKA POLICE DEPARTMENT- FAIL TO SIGNAL LANE CHANGE- PM/CONV. •01/25/2012- BROOKLYN CENTER POLICE DEPARTMENT- SALE OF TOBACCO TO PERSON UNDER THE AGE OF 18- PM/CONV. Nothing else noted that would prohibit Dahdal from obtaining a license to sell low potency THC in the City of Cottage Grove. ASSOCIATED EMAIL ADDRESSES SOCIAL MEDIA I, along with our Crime Analyst, completed a search for social media related to Dahdal and his related businesses. A social media account was observed for Dahdal including Royalty and Sons inc. The account was specifically for the BP Gas Station in Brooklyn Center MN which is owned by Royalty and Sons. Facebook: Zuhair does have an active Facebook and Instagram account. Pictures of family were the common theme for both accounts. Nothing of concern observed. An Instagram account was also observed for Grove Tobacco. Only business-related information shown on this page. Also, nothing of concern noted or anything that would project poorly on the City of Cottage Grove. DISCUSSION The application, Zuhair Fawzi Dahdal, is complete and in compliance with our ordinance. We have investigated the applicant and have not found any facts, which would constitute a basis for denial of a under the provisions of the City Ordinance. I did verify through the Cottage Grove City Clerk that the Planning Department has verified the applicant has met the zoning requirements, as outlined in the City of Cottage Grove ordinances, and it was passed at the recent Planning Commission in Cottage Grove. CLOSING I have completed a thorough background investigation on Zuhair Fawzi Dahdal. I could find no information which would preclude him from holding a license to sell Low Potency THC in the City of Cottage Grove or information which would bar him from functioning in such capacity. Community Impact Sergeant Michael McCormick Background Investigator Detective Sergeant Michael McCormick Background Investigator CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2025-107 A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR LOWER POTENCY HEMP EDIBLE RETAILER TO BE LOCATED AT 8599 WEST POINT DOUGLAS ROAD SOUTH, SUITE #200 WHEREAS, Royalty & Sons Inc. (dba Grove Tobacco) applied for a Conditional Use Permit for Lower Potency Hemp Edible Retailer to be located at 8599 West Point Douglas Road South Suite #200, at the property legally described below: Lot 2 Block 1, Glengrove Business Addition, according to the recorded plat thereof, Washington County, Minnesota. Commonly known as 8599 West Point Douglas Road South, Cottage Grove, Washington County, State of Minnesota. WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property, and a public hearing notice was published in the St. Paul Pioneer Press; and WHEREAS, a planning staff report, which detailed specific information on the property, and the application request was prepared and presented; and WHEREAS, the public hearing was open for public testimony. No public testimony was received. The applicant attended the public hearing , and staff and the applicant answered questions from the Planning Commission; and WHEREAS, the Planning Commission unanimously (5-to-0 vote) recommended that the City Council approve the Conditional Use Permit application for the proposed lower potency hemp edible retailer at their July 28, 2025, meeting. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the Conditional Use Permit for a lower potency hemp edible retailer at the property legally described above, subject to the following conditions: 1. A City of Cottage Grove Low Potency Hemp Edible Retailer registration must be approved prior to conducting sales on site. 2. The business shall maintain registration and licensure with the State of Minnesota Office of Cannabis Management. 3. Signage is not approved with this Conditional Use Permit. Any proposed new signage shall meet the requirements of the City’s Sign Ordinance and require a separate building permit. Passed this 6th day of August 2025. City of Cottage Grove, Minnesota City Council Resolution 2025-107 Page 2 of 2 Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 City Council Action Request 7.H. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title Temporary Intoxicating Liquor License- Cottage Grove Lions Club Staff Recommendation Authorize issuance of a temporary intoxicating liquor license to Rhonda Anderson on behalf of the Cottage Grove Lions Club for the Cottage Grove Food Truck Festival on September 13, 2025. Budget Implication N/A Attachments 1. Memo - Public Safety 1 City Council Action Request 7.I. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title Real Estate Equities LLC - Issuance of Conduit Multifamily Housing Revenue Bonds Staff Recommendation Adopt Resolution 2025-109 for preliminary approval for the issuance of Multifamily Housing Revenue Bonds and an Interim Loan for the benefit of Real Estate Equities, LLC. Budget Implication See Memo Attachments 1. Memo - Cottage Grove 2025 Housing Revenue Bonds 2. Resolution - Cottage Grove 2025 Housing Revenue Bonds 175020340v1 Taft Stettinius & Hollister LLP / Taftlaw.com / The Modern Law Firm Rhonda M. Skoby 612.977.8907 rskoby@taftlaw.com 2200 IDS Center, 80 South 8th Street Minneapolis, MN 55402-2210 Tel: 612.977.8400 | Fax: 612.977.8650 taftlaw.com Affirmative Action, Equal Opportunity Employer August 1, 2025 BY E-MAIL City Council Brenda Malinowski, Finance Directo City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Re: Issuance of Conduit Multifamily Housing Revenue Bonds by the City of Cottage Grove for Multifamily Housing Project – Real Estate Equities, LLC Dear Council Members and Ms. Malinowski: This letter is provided to follow up on discussions regarding the City of Cottage Grove (the “City” or “Issuer”) acting as the issuer of multifamily housing revenue bonds (the “Bonds”) to finance the acquisition, construction, and equipping of approximately 160-unit multifamily housing development for occupancy by persons of low and moderate income and facilities functionally related and subordinate thereto to be located at the southeast corner of Hadley Avenue South and 100th Street South in the City (the "Project"), at the request of Real Estate Equities, LLC (the “Borrower”). Taft Stettinius & Hollister LLP (“Taft”) will act as bond counsel to the City on the issuance of such Bonds. On June 5, 2024, the City Council of the City, adopted Resolution 2024-086 (the “Original Preliminary Resolution”), granting preliminary approval to the Bonds, in an approximate principal amount of $32,000,000, in order to finance a portion of the Project. The City subsequently applied for and received an allocation of volume cap authority from the State of Minnesota authorizing the issuance of $30,250,000 of tax-exempt bonds. The Borrower has requested an increased issuance of bonds, in the total amount of $50,000,000 (an increase of $18,000,000 from the earlier approval granted in the Original Preliminary Resolution). In order to issue a portion of the increased amount of Bonds on a tax-exempt basis, the Borrower proposes to use “recycled” volume cap authority from the Washington County Community Development Agency’s Multifamily Housing Revenue Bonds (Cottage Grove Bluestem Project), Series 2024, issued in the original aggregate principal amount of $8,220,000 (the “Recycled Bonds”). The Recycled Bonds are subject to mandatory tender on September 1, 2025. Section 146(i)(6) of the Internal Revenue Code of 1986, as amended (the “Code”) permits the reuse or recycling of volume cap bonding authority for affordable housing projects and treats such reuse as a refunding for tax purposes if: (i) the “refunding” occurs within four (4) years after the original bonds were issued; (ii) the “refunding” bonds are issued within six (6) months after the principal payment of the original 175020340v1 City of Cottage Grove bonds; and (iii) the “refunding” bonds mature within thirty-four (34) years of the original issue date. The Borrower has represented that the Recycled Bonds would satisfy this criteria. 175020340v1 City of Cottage Grove volume cap, and calls for a public hearing on August 20th. Following the public hearing, a resolution for the approval of the Joint Powers Agreement and the Interim Loan documents would be presented for the City’s consideration at that August 20th meeting. Because the Mandatory Tender Date for the Recycled Bonds is September 1, if the City wishes to apply recycling bonds as requested by the Borrower, the August 20th meeting is the last scheduled meeting where that approval may be timely granted. EXTRACT OF MINUTES OF A MEETING OF THE RESOLUTION NO. 2025-109 2 accordance with the requirements of Section 146 of the Internal Revenue Code of 1986, as amended (the “Code”) and the requirements of Minnesota Statutes, Chapter 474A, as amended (the “Allocation Act”). 3 Upon the issuance of the Bonds by the City, the Recycled Portion will be used to repay the Interim Loan, and the funds on deposit in the Interim Loan Collateral Fund will be transferred to the project fund for the Bonds and thereby used by the City to provide a new loan to the Borrower in the aggregate principal amount equal to the Recycled Portion for the Project pursuant to the financing agreement between the Borrower and the City. 1.11. As a condition to the issuance of the Bonds, the City must prepare and adopt a housing program providing the information required by Section 462C.03, subdivision 1a of the Housing Act (the "Housing Program"). 1.12. Under Section 147(f) of the Code, prior to the issuance of the Bonds, the Council must conduct a public hearing after providing notice in a newspaper of general circulation in the City or on the City's website at least seven (7) days before the hearing, and under Section 462C.04, subdivision 2 of the Housing Act, a public hearing must be held on the Housing Program after one publication of notice in a newspaper circulating generally in the City at least ten (10) days before the hearing. Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to date, the City Council hereby makes the following preliminary findings, determinations, and declarations: 2.01. The Bonds will finance a multifamily housing development in the City, designed and intended to be used for rental occupancy. 2.02. The proceeds of the Bonds and the Interim Loan will be loaned to the Borrower and the proceeds thereof, along with other available funds, will be used to finance all or a portion of the costs of the acquisition, construction, and equipping of the Project, capitalized interest during the construction of the Project, required reserve funds (if any), and the costs of issuance of the Bonds. The City will enter into a loan agreement or agreements (or other revenue agreement) with the Borrower requiring loan repayments from the Borrower in amounts sufficient to repay the loan of the proceeds of the Bonds and Interim Loan when due and requiring the Borrower to pay all costs of maintaining and insuring the Project, including taxes thereon. 2.03. In preliminarily authorizing the issuance of the Bonds and Interim Loan, the City's purpose is and the effect thereof will be to promote the public welfare of the City and its residents by retaining and improving multifamily housing developments and otherwise furthering the purposes and policies of the Housing Act. 2.04. The Bonds and Interim Loan will be special, limited obligations of the City payable solely from the revenues pledged to the payment thereof, will not be a general or moral obligation of the City, and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 3. Public Hearing. The City Council shall meet on August 20, 2025, or such other date to be determined by City staff, to conduct a public hearing on the Housing Program, the Project, and the issuance of the Bonds and Interim Loan by the City. Notice of such hearing (the "Public Notice") will be published and/or posted as required by Section 462C.04, subdivision 2 of the Housing Act and Section 147(f) of the Code. Bond Counsel is hereby authorized and directed to publish the Public Notice, in substantially the form attached hereto as EXHIBIT A, in the Pioneer Press, the official newspaper of and a newspaper of general circulation in the City, at least ten (10) 4 days prior to the meeting of the City Council at which the public hearing will take place. At the public hearing reasonable opportunity will be provided for interested individuals to express their views, both orally and in writing, on the Project, the Housing Program, and the proposed issuance of the Bonds and Interim Loan. 5 174985815v1 EXHIBIT A NOTICE IS HEREBY GIVEN that the City Council of the City of Cottage Grove, Minnesota (the "City") will hold a public hearing on Wednesday, August 20, 2025 at or after 7:00 p.m. at City Hall, located at 12800 Ravine Parkway South in the City, to consider a proposal that the City approve and authorize the issuance of one or more series of tax-exempt or taxable revenue bonds and an interim loan (the "Obligations") pursuant to Minnesota Statutes, Chapters 462C and 474A, as amended (the “Housing Act”), and Minnesota Statutes Sections 471.59 and 471.656, as amended (the “Joint Powers Act,” and together, the "Act"), for the purposes of financing all or a portion of the costs of (i) the acquisition, construction, and equipping of approximately 160-unit multifamily housing development for occupancy by persons of low and moderate income and facilities functionally related and subordinate thereto to be located at the southeast corner of Hadley Avenue South and 100th Street South in the City (the "Project"); (ii) any required reserve funds; (iii) capitalized interest during the construction of the Project; and (iv) the costs of issuing the Obligations. Real Estate Equities, LLC, a Minnesota limited liability company, or an affiliate, successor, or assign (collectively, the "Borrower"), will own the Project. The aggregate principal amount of the proposed Obligations is estimated not to exceed $50,000,000. Following the public hearing, the City Council will consider a resolution approving a housing program prepared in accordance with the requirements of the Act and granting approval to the issuance of the Obligations. The Obligations if and when issued will be special, limited obligations of the City, and the Obligations and interest thereon will be payable solely from the revenues and assets pledged to the payment thereof. No holder of any Obligation will have the right to compel any exercise of the taxing power of the City to pay the Obligations or the interest thereon, nor to enforce payment against any property of the City except money payable by the Borrower to the City and pledged to the payment of the Obligations. Before issuing the Obligations, the City will enter into an agreement with the Borrower, whereby the Borrower will be obligated to make payments at least sufficient at all times to pay the principal of and interest on the Obligations when due. At the time and place fixed for the public hearing, the City Council will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. In addition, interested persons may direct any questions or file written comments respecting the proposal with the City Administrator, at or prior to said public hearing. Dated: [Date of Publication] BY ORDER OF THE CITY COUNCIL OF THE CITY OF COTTAGE GROVE, MINNESOTA 1 City Council Action Request 7.J. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title Weinmann Settlement Staff Recommendation Approve the Settlement Agreement to resolve the Weinnmann appeal and authorize the payment of $630. Budget Implication N/A Attachments 1. Council Packet re Weinmann Settlement - 07-31-25 To: From: Date: Subject: BACKGROUND On October 16, 2024, the City Council in Resolution 2024-143 adopted the assessment roll for the City’s 2024 Pavement Management Project (the “Project”). Every residential property within the Project was assessed $6,363.11. Before the City adopted the assessment roll, it performed an appraisal analysis which determined the special benefit to the residential properties was $7,500. Based on the City’s appraisal and the assessment, the special benefit was greater than the assessed amount. Two property owners objected at the assessment hearing and filed an appeal. Eli Weinmann appealed his assessment, Washington County Case file number 82-CV-24-5849 (the “Weinmann Appeal”) and Jacob Robinson and Kristin Robinson (the “Robinsons”) appealed their assessment. The City and the two appellants attended mediation on April 24, 2025. After mediation, the Robinsons reached a settlement agreement with the City while Weinmann did not. Discussions between the City and Weinmann continued, and the parties have agreed to settle the Weinmann Appeal for the same terms as the Robinsons (the “Settlement Agreement”). The terms are that Eli Weinmann will dismiss his appeal and pay the special assessment in full and on the same payment terms as all other assessed property owners. The City will reimburse Weinmann for his share of the mediation costs, which is $630. Attached to this Memo is a partially executed Settlement Agreement for the Weinmann Appeal, Approving the Settlement Agreement for Weinmann finalizes all legal challenges to the special assessment. ACTION REQUESTED: Approve the attached Settlement Agreement to resolve the Weinmann Appeal and authorize the payment of $630.00. STATE OF MINNESOTA DISTRICT COURT COUNTY OF WASHINGTON TENTH JUDICIAL DISTRICT Case Type: Assessment Appeal Eli K. Weinmann Appellant, v. The City of Cottage Grove, Washington County, Minnesota Respondent. Court File No.: 82-CV-24-5849 SETTLEMENT AGREEMENT 1. This Agreement is binding, and the parties have been advised, in writing, of the following: 2. All claims, counterclaims or crossclaims and third-party claims will be dismissed with prejudice and without an award of costs to any of the parties. 3. The City of Cottage Grove shall pay the mediator’s fees for the City’s portion and the portion attributable to Appellant Eli K Weinmann. The payment of $630.00 will be made directly to Appellant Eli K. Weinmann after receipt of an executed W-9 tax document for Appellant’s portion of the mediation cost. 4. Appellant Eli K. Weinmann and Respondent The City of Cottage Grove (“Settling Parties”), in consideration of the mutual release by each of the other, and in consideration of the other covenants and conditions contained herein, hereby release and discharge each other, their shareholders, directors, officers, insurers and attorneys, employees, agents, subsidiaries, dealers, distributors, successors and assigns, from any and 2 all claims, damages, causes of action or suits of any kind or nature whatsoever, which they may now have or claim to have against each other, arising out of or relating to the design, construction, marketing, sale, purchase, ownership or occupancy of the property located at 9498 79th Street South, Cottage Grove, Minnesota 55016, Parcel No: 10.027.21.43.0071 (“Property”), which were, or could have been asserted in the assessment appeal now pending in Washington County District Court, Tenth Judicial District, State of Minnesota, Court File No. 82-CV-24-5849. 5. Appellant Eli K. Weinmann will pay the subject special assessment of Six Thousand Six Hundred Sixty-Three and 11/100 ($6,363.11) Dollars in full and for the same term of years and interest rate as all other assessments for the project. The City of Cottage Grove will not amend or change any term of the special assessment against Appellant Eli K. Weinmann’s property. 6. As the compromise of disputed claims, this Agreement is not an admission by any of the parties. 7. The Settling Parties will cooperate fully and execute all supplementary documents and will take all additional actions as may be reasonably required or appropriate to effectuate the purpose and intent of this Agreement, including executing and filing a stipulation to dismiss the special assessment appeal. 8. The Settling Parties may execute this Agreement separately and may execute this Agreement electronically such as DocuSign, and each separate signed document shall be deemed an original regardless of the date of its execution and delivery, and these counterparts together shall be the same Agreement. 3 9. This Agreement and any documents executed and delivered contemporaneously therewith are the entire agreement between the Settling Parties, supersedes any prior or contemporaneous oral or written discussions, negotiations, and/or commitments between the parties and can be amended only in writing signed by all parties. [The Remainder of This Page is Left Intentionally Blank] 4 Eli K. Weinmann v. The City of Cottage Grove Mediated Settlement Agreement Dated: _______________ ____________________________________ Eli K. Weinmann 9498 79th Street South Cottage Grove, MN 55016 weinmann4@gmail.com Pro Se Appellant 5 Eli K. Weinmann v. The City of Cottage Grove Settlement Agreement CITY OF COTTAGE GROVE Dated: _______________ By _________________________________ Myron Bailey Its: Mayor Respondent Dated: _______________ By Tammy Anderson Its: City Clerk Respondent LEVANDER, GILLEN & MILLER, P.A. Dated: _______________ By _________________________________ Korine L. Land, Lic. No. 262432 David L. Sienko, Lic. No. 391910 Matthew Ziebarth, Lic. No. 0504032 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 Telephone: (651) 451-1831 kland@levander.com dsienko@levander.com mziebarth@levander.com Attorneys for City of Cottage Grove 1 City Council Action Request 7.K. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title 2026 Patrol K9 Authorization Staff Recommendation Authorize the addition of a K9 handler and K9 patrol team in January 2026. Authorize the submission of a USSPCA/AKC grant application for $7,500 to offset the cost of the K9 purchase. Budget Implication None Attachments 1. Council Memo-K9 Addition To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Peter J Koerner, Director of Public Safety Date: July 31, 2025 Subject: PATROL K9 AUTHORIZATION FOR 2026 INTRODUCTION • Purchase of K9 $14,000 • Equipment $8,608 • Initial training $5,000 (No cost, if Washington County hosts a course) • Squad No additional cost • Wages (5% incentive) $7,780 CGPD’s past K9s were purchased with the assistance of a United States Police Canine Association/American Kennel Association grant (USPCA/AKA) and donations. CGPD expects to receive $7,500 from the USPCA/AKA grant, if a grant application is submitted in September 2025. Also, preliminary conversations with local service organizations and citizens indicate a willingness to donate toward this cause. We expect the purchase of the canine, equipment, and initial training to be covered by the grant and donations. The cost of the handler’s wage to be cost neutral in the overall budget because the human trafficking task force detective position will not be filled in 2026. We are reallocating that specialty pay so there is no negative impact on the budgeted salaries. RECOMMENDATION 1. Authorize the addition of a third K9 Handler and Patrol K9 team in January 2026. 2. Authorize the submission of a USPCA/AKC grant application in the amount of $7,500 to offset the cost of the K9 purchase. 1 City Council Action Request 7.L. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title Minnesota Opioid Settlement Authorization Staff Recommendation Approve Resolution 2025-102 authorizing city staff to execute all necessary documents to ensure the City of Cottage Grove's participation in the opioid settlement agreements, including participation agreements and accompanying release and the state- subdivision agreements, unless and until such authority is revoked. Budget Implication N/A Attachments 1. Memo - Opioid Updated Memo 2. Opiod Resolution 2025-102 To: From: Date: Subject: Background Recommendation: CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2025-102 WHEREAS, the State of Minnesota and numerous Minnesota cities and counties are engaged in nationwide civil litigation against opioid supply chain participants related to the opioid crisis; and WHEREAS, the Minnesota Attorney General has signed on to multistate settlement agreements with several opioid supply chain participants, but those settlement agreements are still subject to sign-on by local governments and final agreement by the companies and approval by the courts; and WHEREAS, for the April 2023 agreements there is a deadline of April, 18 2023, for a sufficient threshold of Minnesota cities and counties to sign on to the above-referenced multistate settlement agreements, and failure to timely sign on may diminish the amount of funds received by not only that city or county but by all Minnesota cities and counties from the settlement funds; and WHEREAS, representatives of Minnesota’s local governments, the Office of the Attorney General, and the State of Minnesota have reached agreement on the intrastate allocation of these settlement funds between the State, and the counties and cities, as well as the permissible uses of these funds, which will be memorialized in the Minnesota Opioids State-Subdivision Memorandum of Agreement, as amended (the “State-Subdivision Agreement”); and WHEREAS, the State-Subdivision Agreement creates an opportunity for local governments and the State to work collaboratively on a unified vision to deliver a robust abatement and remediation plan to address the opioid crisis in Minnesota; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, supports and agrees to the State-Subdivision Agreement; and NOW, THEREFORE, BE IT FURTHER RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, supports and opts in to the April 2023 multistate agreement and all future multistate settlement agreements with opioid supply chain participants; and th day of August, 2025. 1 City Council Action Request 7.M. Meeting Date 8/6/2025 Department Public Works Agenda Category Action Item Title Low Zone Water Treatment Plant Change Order #4 Staff Recommendation Approve Change Order #4 in the amount of $370,122.73 for the Low Zone Water Treatment Plant project, funded by the 3M Settlement, increasing the current contract amount from $40,262,696.20 to $40,632,818.93. Budget Implication $370,122.73 – 3M Settlement Funds Attachments 1. 01 Memo - Low Zone Water Treatment Plant Change Order 4_2025-7-9 2. 02 LZWTP Change Order #4 Summary Letter 3. 03 LZWTP Change Order #4 To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Ryan Burfeind, P.E., Public Works Director Date:July 9, 2025 Re:Low Zone Water Treatment Plant Project – Change Order #4 Background/ Discussion The Low Zone Water Treatment Plant project was awarded at the August 2, 2023 City Council meeting to Rice Lake Construction Group in the total bid contract amount of $39,078,155. As the Council will recall, the base bid for the project also included non-settlement eligible costs for work for the Utility and Engineering building ($774,017) and SCADA system upgrades ($895,355). The Low Zone Water Treatment Plant portion of the project costs, subtracting the costs for the Utility and Engineering building and SCADA system upgrades, is $37,408,783, which is fully funded by the 3M Settlement as an identified project in the Conceptual Drinking Water Supply Plan. This change order includes several items that need to be changed or added to the project. The change order items are all 3M Settlement eligible, so no City funds will be used to cover these expenses. Attached with this memo is a letter from the design engineer providing a detailed summary of the change order items. The change order items include: •Site Irrigation and Landscaping Revisions •Door Hardware and Camera Revisions •Surge Tanks •Chemical Feed Revisions •Surge Valve Isolation •Xcel Service Installation Winter Surcharge The cost of the additions results in the change order amount of $370,122.73. The costs of this change order are well within the balance of the project contingency that was approved with the grant agreement, which, accounting for CO #1, CO #2 and CO #3, is $674,563.80. The MPCA has been updated on the costs and reasoning behind the change order. With this change order, the total contract amount for this project would increase to $40,632,818.93. Honorable Mayor, City Council, and Jennifer Levitt Recommendation It is recommended that the City Council approve Change Order #4 in the amount of $370,122.73 for the Low Zone Water Treatment Plant project, funded by the 3M Settlement, increasing the current contract amount from $40,262,696.20 to $40,632,818.93. Memo To: Ryan Burfeind Cottage Grove Public Works Director From: Brian Lintgen Minneapolis Project/File: 193805365 Date: June 6, 2025 Reference: Low Zone WTP - Change Order No. 4 Discussion The Cottage Grove Low Zone Water Treatment Plant construction is nearly complete and the plant will be producing water in the next two weeks. During the course of construction, changes from the bid plan are sometimes required. The following summarizes the background for the changes presented in Change Order No. 4. · Site Irrigation and Landscaping Revisions o It was determined that the site irrigation system needed a secondary feed point to allow for continued operation during periods of extended drought, when the original water source (onsite stormwater pond) could become dry. To accomplish this, a connection to the finished water piping in the plant need to be made with piping to the irrigation control box near the pond. A revised irrigation control box and pump were needed to be able to supply pond water and also boost the city water pressure to meet system requirements. The original intention was to manually fill the pond in the event of an extended drought, but this plan is labor intensive and wastes water due to evaporation. This work is necessary for a well-functioning facility. o It was determined that drip irrigation was not preferred by City maintenance staff. In addition, City staff identified that a smart control system was needed for the irrigation, to be consistent with the City’s water conservation program and reduce water needs. This work is necessary for a well-functioning facility. o It was determined that poly landscaping edging should be replaced with metal edging around maintenance strips to provide longevity and reduce maintenance. It was determined that rock instead of wood mulch should be used in select areas to provide longevity and reduce maintenance. The steel edging and rock mulch results in a lower life cycle cost when considering the long-term maintenance costs. Ultimately, these items are necessary to meet the landscaping requirements in the zoning code. It was determined that the number of trees on the northern screening section should be reduced. These items should have been included in the original bid price. This work is necessary for a well-functioning facility. June 6, 2025 Ryan Burfeind Page 2 of 3 Reference: Low Zone WTP - Change Order No. 4 Discussion · Door Hardware and Camera Revisions o It was determined that revisions to the WTP security systems were needed. Because of cleaning crew access to the site after hours, additional key card readers and door strikers need to be added to the control room. This will limit access for non-authorized staff to be able to enter the heart of the water treatment facility, therefore increasing overall security. A camera was also added to the control room for added after-hours security. This work is necessary for a well-functioning facility. o It was determined that the exit devices on the revised FRP doors in the chemical suite would negate the required door fire rating if installed. Revised door hardware was needed to maintain the fire rating. This hardware should have been included in the previous change order. This work is necessary for a well-functioning facility. · Surge Tanks o It was determined that transient surge and negative system pressures would impact and potentially damage the City’s finished water system during a scenario with high pumping demand and a power failure. Several large-scale power outages occur each year in Cottage Grove and typically coincide with the hottest summer days when highest water demands are seen. It is a matter of when, not if, this situation will occur. This scenario would have the potential to damage the City’s distribution system as well as components at the WTP. Surge tanks (air/water bladder tanks) with a connection to the high service pump header in the plant need to be installed. These components will provide passive protection for the plant and water system. These should have been included in the original bid price. This work is necessary for a well-functioning facility. · Chemical Feed Revisions o It was determined that the location for the chlorine booster pumps should change to provide better flow characteristics and a more accessible location. It was determined that each chlorine dosing location that required pressure boosting have its own pump in order to provide better control of the system. A third dosing pump was needed for the raw water chlorine injection point. These components could have been included in the original bid price. This work is necessary for a well-functioning facility. o It was determined that carrier water for the Sodium Permanganate chemical feed should be provided in order to minimize the chance of plugging. Plumbing and components including an electrically operated ball valve need to be provided. The original intention was to have these components included. They should have been included in the original bid price. This work is necessary for a well-functioning facility. o It was determined that ducting in the Chlorinator Room needed to be moved to accommodate the chemical dosing skids. This work is necessary for a well-functioning facility. June 6, 2025 Ryan Burfeind Page 3 of 3 Reference: Low Zone WTP - Change Order No. 4 Discussion · Surge Valve Isolation o It was determined that an isolation valve was needed between the high service pump header and the surge valve to allow for maintenance of the surge valve without bringing the plant offline. It should have been included in the original bid price. This work is necessary for a well-functioning facility. · Xcel Winter Surcharge o It was determined that the project schedule and progression of work on the site meant that the power service from Xcel needed to be installed during the time of year that Xcel includes “frost charge” because of winter conditions. The exact schedule and timing of the power service installation was not known at the time of bidding. This work is necessary for a well-functioning facility. Regards, Stantec Consulting Services Inc. Brian Lintgen PE (MN) Senior Associate Phone: (612) 712-2041 Mobile: (320) 333-6825 brian.lintgen@stantec.com EJCDC® C-941, Change Order EJCDC® C-941, Change Order, Rev.1. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies and American Society of Civil Engineers. All rights reserved. Page 1 of 1 CHANGE ORDER NO.: 4 Owner: City of Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Consulting Services, Inc. Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 23-33 Project: Low Zone Water Treatment Facility Improvements Contract Name: Date Issued: 6/3/2025 Effective Date of Change Order: 6/3/2025 The Contract is modified as follows upon execution of this Change Order: Description: See Attachment A (Summary of Changes) Attachments: See Attachment B (Backup Information) Change in Contract Price Change in Contract Times Original Contract Price: Original Contract Times: Substantial Completion: June 1, 2025 $ 39,078,155.00 Ready for final payment: September 30, 2025 [Increase] [Decrease] from previously approved Change Order: [Increase] [Decrease] from previously approved Change Order: Substantial Completion: June 1, 2025 $ 1,184,541.20 Ready for final payment: September 30, 2025 Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial Completion: June 1, 2025 $ 40,262,696.20 Ready for final payment: September 30, 2025 [Increase] [Decrease] this Change Order: [Increase] [Decrease] this Change Order: Substantial Completion: June 1, 2025 $ 370,122.73 Ready for final payment: September 30, 2025 Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial Completion: June 1, 2025 $ 40,632,818.93 Ready for final payment: September 30, 2025 Recommended by Engineer (if required) Accepted by Contractor By: Title: Date: Authorized by Owner Approved by Funding Agency (if applicable) By: Title: Date: ATTACHMENT A Change Order Summary Cottage Grove Low Zone Water Treatment Plant Change Order No. 4 - Attachment A No. Change Reason Add Deduct Price Determined 4.1 Site irrigation revisions: Replace drip irrigation line with stream bubblers and sprays. Add IQ4G-USA cellular model to controller. Remove irrigation zones 1 for the WTP. Revise the irrigatation cabinet to allwo for both surface water and piped water to the system. Landscaping revisions: Replace poly edging with metal edging around maintainence strips and landscaping. Reduce number of trees/shrubs on the northern screening section. Irrigation: Staff prefference of no drip irrigation. City requested IQ Controller for irrigation system. City requested removal of irrigation zone 1 for WTP. City request to modify irrigation supply cabinet/pump configuration and piping to use potable water (and not manually fill the pond) for time when pond elevation is too low to use. Landscaping: City requested reduced number of trees in screening zone as per neighborhood meeting. City request to use rock instead of wood mulch. $ 77,289.00 $ 77,289.00 4.2 Door hardware revisions: Add card readers and revise door hardware as needed at D101A, D101C, and D111A to restrict access out of the control room (for security purposes). Revise exit devices on doors D105A, D106A, and D107A to meet door fire rating requirements. Camera: Add a camera to the control room. Doors: Access to the greater plant from the control room required revisions to restrict access. Only authorized personel with keycards should be able to access the plant from the control room. Exit devices on the FRP doors required revision to not compormise the door fire rating. Camera: A camera was added for security purposes. $ 37,179.00 $ 37,179.00 4.3 Surge tanks: Addition of (3) 48” diameter surge tanks in the pump room. Connection to the high service pump header through the lower level of the pump room. Piping, valving, concrete equipment pad, slab coring, connections, and painting as needed. No SCADA connection. Surge protection devices (air/water bladder tanks) will be connected to the high service pump header. In the event of a power failure during maximum high service pump operation, the surge tanks will mitigate the effects of the sudden loss of momentum in finished water piping, eliminating the presence of vacuum pressure and its damaging effects in the distribution system. $ 200,283.73 $ 200,283.73 4.4 Chemical feed system revisions: Addition of a third chlorine water booster pump, relocation of the existing booster pumps. Addition of equipment to provide carrier water for the Sodium Permanganate. Revisions to the ducting in the Cholrinator Room were done to accomodate the equipment. Surge relief isolation valve: Addition of an 8" butterfly valve for isolation of the surge valve on the high service pump headed. Xcel winter surcharge: Additional cost from Xcel to connect the electrical service during the winter months. Chemical: The chlorine booster pump location was revised to provide better system flow characterists and a more accessable location. A third pump was added for the raw water piping to have dedicated booster pumps for each high pressure dosing location. Minor modifications were made to ducting to accomodate chlorination equipment. Valve addition: Isolation of the suge valve was provided to allow for maintenance of the valve without taking the plant offline. Xcel: Schedule dictated that the electrical service be installed at a time of year when Xcel charges additional because of frost. $ 55,371.00 $ 55,371.00 Totals: $ 370,122.73 $ - Net Total: $ 370,122.73 ATTACHMENT B Change Order Proposals WORK CHANGE DIRECTIVE STANTEC – ISSUE DATE 4/10/2025 193805365 Cottage Grove Low Zone WTP PAGE C-940- 1 SECTION C-940 – WORK CHANGE DIRECTIVE WORK CHANGE DIRECTIVE NO.: 02 Owner: Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2333 Project: Low Zone Water Treatment Plant Contract Name: Date Issued: 4/10/2025 Effective Date of Work Change Directive: 4/10/2025 Contractor is directed to proceed promptly with the following change(s): Description: Irrigation system and landscaping revisions. Irrigation: Added piped connection in the basement of the WTP and field piping to the irrigation cabinet. The piped connection is a finished water backup to the normal pond water supply. Upgraded the irrigation cabinet to control surface and piped irrigation feed water. Revised irrigation head configurations. Added wireless controller. Landscaping: Added rock mulch and removed wood mulch for certain landscaped locations. Trees will be removed from the project, but they are unit price. Only trees actually installed will be paid for. Attachments: Change Order Proposal #: 002 – 2.4 Irrigation and 2.5 Landscaping Change Order Proposal #: FO 08 Purpose for the Work Change Directive: Irrigation system and landscaping revisions. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ☐ Non-agreement on pricing of proposed change. ☒ Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non-binding, preliminary): Contract Price: $54,950.00 (FO 08) + $22,339.00 (updated CO 02 proposal) = $77,289.00 Increase Contract Time: 0 days No Change Basis of estimated change in Contract Price: ☒ Lump Sum ☐ Unit Price ☐ Cost of the Work ☐ Other WORK CHANGE DIRECTIVE STANTEC – ISSUE DATE 4/10/2025 193805365 Cottage Grove Low Zone WTP PAGE C-940- 2 Recommended by Engineer Authorized by Owner By: Brian Lintgen, PE Ryan Burfeind, PE Title: Project Manager Public Works Director Date: 4/10/2025 4/10/2025 Change Order Proposal #: 002 – 2.4 Irrigation and 2.5 Landscaping August 29th, 2024 Brian Lintgen, PE Stantec 3717 23rd Street South St. Cloud MN 56301-5094 Re: Cottage Grove Low Zone Water Treatment Facility Improvements Brian: We propose to furnish labor, material, and equipment to complete Change Order 002 – 2.4 Irrigation and 2.5 Landscaping Irrigation: $20,900.00 Landscaping: $1,439.00 All for the sum of: $22,339.00 Clarifications: Item 2.4 Irrigation and 2.5 Landscaping have been separated from CO 02 Reference the attached itemized proposal and feel free to reach out with any comments. Sincerely, RICE LAKE CONSTRUCTION GROUP Chad Napstad Project Manager Enc Cc: 2333 Cottage Grove LZWTP Superintendent: Jack Boelter 23-33 Cottage Grove Low Zone Water Treatment Plant 22360 County Road 12, PO Box 517 8/29/2024 Deerwood, MN 56444 2 HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Rice Lake -$ $0.00 -$ $0.00 -$ -$ -$ - 2.4 Irrigation R1 0.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ - Peterson Companies 0.00 LS -$ $0.00 -$ $0.00 19,610.51$ -$ 19,610.51$ 0.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ 0.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ 0.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ 0.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%-$ Sales Tax 1.00 ea 8.375%-$ Totals -$ -$ -$ 19,610.51$ -$ 19,610.51$ Rice Lake Mark-up on Subs (5%)980.53$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)-$ Bond and Insurance Cost (1.5%)308.87$ Total Change Order Proposal Request 20,900.00$ Days Requested [xx] DESCRIPTION QTY UNIT LABOR MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTAL CHANGE ORDER PROPOSAL RLCG PROJECT #: PROJECT NAME: DATE: COP: 2 23-33 Cottage Grove Low Zone Water Treatment Plant 22360 County Road 12, PO Box 517 8/29/2024 Deerwood, MN 56444 2 HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Rice Lake -$ $0.00 -$ $0.00 -$ -$ -$ - 2.5 Landscape 0.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ - Item 110 Tree Removal (Unit Price Item, no Deduct)0.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ - Unit 104( Swap wood mulch for Rock)19.00 CY -$ $0.00 60.50$ $1,149.50 -$ -$ 1,149.50$ - Mulch 233.00$ CY -$ $0.00 -$ $0.00 -$ -$ -$ - Rock 288.00$ CY -$ $0.00 -$ $0.00 -$ -$ -$ 55.00 10%60.50 -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%-$ Sales Tax 1.00 ea 8.375%96.27$ Totals 60.50$ -$ 1,149.50$ -$ -$ 1,245.77$ Rice Lake Mark-up on Subs (5%)-$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)172.43$ Bond and Insurance Cost (1.5%)21.27$ Total Change Order Proposal Request 1,439.00$ Days Requested [xx] DESCRIPTION QTY UNIT LABOR MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTAL CHANGE ORDER PROPOSAL RLCG PROJECT #: PROJECT NAME: DATE: COP: 2 8326 WYOMING TRAIL CHISAGO CITY, MN 55013 (P) 651.257.6864 (F) 651.257.3393 PETERSONCOMPANIES.NET An Affirmative Action, Equal Opportunity Employer CHANGE ORDER REQUEST Site irrigation revisions: Replace drip irrigation line with stream bubblers and sprays. Add IQ4G-USA cellular modem to controller. Remove irrigation zones 1 for the WTP. Landscaping revisions: Reduce the number of trees/shrubs on the northern screening section. 4” X 1/8” Steel edging is already in the contract. No change required. Description Labor / Material QTY Unit of Measure Unit Price Total Deduct dripline Material - 1100 LF $0.62 -$682.00 Deduct labor to install dripline Labor -2 HOUR $434.00 -$868.00 Point source emitters in lieu of dripline Material 49 EACH $33.21 $1,627.29 Increased labor to install point source emitters (3-man crew) Labor 22 HOUR $476.00 $10,472.00 Add IQ cellular cartridge and antenna Material 1 LS $1,879.00 $1,879.00 Added irrigation equipment (water meter, enclosure, RPZ, and valve size increase for zones 13, 16, and 20) Material 1 LS $5,550.00 $5,550.00 Labor to install meter and RPZ Subcontractor 1 LS $2,600.00 $2,600.00 Deduct for 2" PVC for East side Material -334 LF $1.50 -$501.00 Deduct for 1" PVC for East side Material -240 LF $0.35 -$84.00 Deduct for 1" valve for East side Material -1 EACH $99.06 -$99.06 Deduct for emitters for East side trees Material -90 EACH $0.60 -$54.00 Deduct for 1" quick coupling valve for East side Material -1 EACH $158.31 -$158.31 Deduct labor for installation of mainline and zone 41 (East side) Labor -4 HOUR $434.00 -$1,736.00 Decreased number of trees on the Northern screening section Material -8 EACH $625.55 -$5,004.40 Reduction of wood mulch - 4" depth Material -19 CY $233.00 -$4,427.00 Addition of Dresser trap rock - 4" depth Material 19 CY $288.00 $5,472.00 Subcontractor markup - 5% 5% markup 0.05 % $2,600.00 $130.00 10% markup 10% markup 0.1 % $13,986.52 $1,398.65 TOTAL $15,515.17 Date: 8/15/2024 Project: Cottage Grove Low Zone WTP COR Number: 1 REV 2 Rice Lake Contracting Corp. PO box 517 - 22360 County Rd. 12 Deerwood, MN. 56444 IRRIGATION LANDSCAPING 8326 WYOMING TRAIL CHISAGO CITY, MN 55013 (P) 651.257.6864 (F) 651.257.3393 PETERSONCOMPANIES.NET An Affirmative Action, Equal Opportunity Employer Call or email with any questions or concerns. Mitch Wettschreck Project Manager 651-257-0323 mwettschreck@petersoncompanies.net Change Order Proposal #: FO 08 February 13, 2025 Brian Lintgen, PE Stantec 3717 23rd Street South St. Cloud MN 56301-5094 Re: Cottage Grove Low Zone Water Treatment Facility Improvements Brian: We propose to furnish labor, material, and equipment to complete Field Order 08 – Irrigation Service Pipe: All for the sum of: $54,950.00 Clarifications: Feel free to reach out with any comments. Sincerely, RICE LAKE CONSTRUCTION GROUP Chad Napstad Project Manager Cc: File Jack Boelter 23-33 Cottage Grove Low Zone Water Treatment Plant 22360 County Road 12, PO Box 517 2/13/2025 Deerwood, MN 56444 X - Plumbing Revisions HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Rice Lake -$ $0.00 -$ $0.00 -$ -$ -$ - Materials 1.00 LS -$ $0.00 6,358.00$ $6,358.00 -$ -$ 6,358.00$ - Labor 1.00 LS 26.00 100.00$ $2,600.00 -$ $0.00 -$ -$ 2,600.00$ -$ $0.00 -$ $0.00 -$ -$ -$ Miller 1.00 LS -$ $0.00 -$ $0.00 20,560.00$ -$ 20,560.00$ -$ $0.00 -$ $0.00 -$ -$ -$ Peterson 1.00 LS -$ $0.00 -$ $0.00 20,561.07$ -$ 20,561.07$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%130.00$ Sales Tax 1.00 ea 8.325%529.30$ Totals 26.00$ 2,600.00$ 6,358.00$ 41,121.07$ -$ 50,738.37$ Rice Lake Mark-up on Subs (5%)2,056.05$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)1,343.70$ Bond and Insurance Cost (1.5%)812.07$ Total Change Order Proposal Request 54,950$ Days Requested [xx] MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTION QTY UNIT LABOR RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL 2 1 Chad Napstad From:Steve St. Claire <steve.st.claire@millerexc.com> Sent:Tuesday, October 15, 2024 8:38 AM To:Chad Napstad Subject:Low Zone Irrigation Follow Up Flag:Follow up Flag Status:Flagged Caution: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Low Zone Irrigation Service – HDPE Cottage Grove, MN Coordinate Stub Into Building with Rice Lake 3” HDPE from Building to SE corner pond. Provide 3” Ball Valve at end of HDPE by Pond ESTIMATED TOTAL L & E $17,670.00 ESTIMATED TOTAL MATERIALS $ 2,894.00 TOTAL $20,560.00 Steve St. Claire President | Miller Excavating, Inc. 3741 Stagecoach Trail North | Stillwater, MN 55082 651.439.1637 Office |651.269.8176 Cell |651.351.7210 Fax steve.st.claire@millerexc.com | Email The content of this email is the confidential property of Miller Excavating, Inc. and should not be copied, modified, retransmitted, or used for any purpose except with Miller Excavating, Inc's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately. 8326 WYOMING TRAIL CHISAGO CITY, MN 55013 (P) 651.257.6864 (F) 651.257.3393 PETERSONCOMPANIES.NET An Affirmative Action, Equal Opportunity Employer CHANGE ORDER REQUEST Description: Connecting the 3” HDPE city water pipe (installed by others within 10’ of the pump station) to the re-use pump station. Install a 3” master valve, 3” check valve and Tee into irrigation mainline. Install a pressure transducer to monitor the pond level and switch to domestic water when the pond level gets too low to sustain the demands for the irrigation system. Description Labor / Material QTY Unit of Measure Unit Price Total 3" Solenoid Valve Material 1 EACH $445.00 $445.00 3" HDPE male adaptor Material 1 EACH $94.12 $94.12 3" PVC Male adaptor Material 2 EACH $12.13 $24.26 3" inline Check valve Material 1 EACH $431.00 $431.00 3" PVC Tee Material 1 EACH $23.39 $23.39 3" PVC pipe Material 20 LF $8.65 $173.00 Enclosure w/concrete Material 1 EACH $2,550.00 $2,550.00 Install, program & test - (Foreman) Labor 10 HOUR $187.00 $1,870.00 Install, program & test - (Laborer) Labor 10 HOUR $141.00 $1,410.00 10% markup 10% markup 0.1 % $7,020.77 $702.08 TOTAL $7,722.85 Call or email with any questions or concerns. Mitch Wettschreck Project Manager 651-257-0323 mwettschreck@petersoncompanies.net Date: 10/23/2024 Project: Cottage Grove Low Zone WTP COR Number: 2 Rice Lake Contracting Corp. PO box 517 - 22360 County Rd. 12 Deerwood, MN. 56444 8326 WYOMING TRAIL CHISAGO CITY, MN 55013 (P) 651.257.6864 (F) 651.257.3393 PETERSONCOMPANIES.NET An Affirmative Action, Equal Opportunity Employer CHANGE ORDER REQUEST Description: Upgrade irrigation pump station from 5000 series to 7000 series per Field order 08. We will ship the pump station back to the manufacturer and they will incorporate the existing pump and controls into the new station housing. Description Labor / Material QTY Unit of Measure Unit Price Total Pump station upgrade Material 1 EACH $8,524.11 $8,524.11 Freight Shipping 1 LS $2,500.00 $2,500.00 Nema 4 enclosure for controller Material 1 EACH $450.00 $450.00 Install enclosure Labor 1 HOUR $197.00 $197.00 10% markup 10% markup 0.1 % $11,671.11 $1,167.11 TOTAL $12,838.22 Call or email with any questions or concerns. Mitch Wettschreck Project Manager 651-257-0323 mwettschreck@petersoncompanies.net Date: 1/27/2025 Project: Cottage Grove Low Zone WTP COR Number: 3 Rice Lake Contracting Corp. PO box 517 - 22360 County Rd. 12 Deerwood, MN. 56444 FIELD ORDER 08 STANTEC – 9/20/2024 193805365 – COTTAGE GROVE LOW ZONE WTP PAGE C-942- 1 SECTION C-942 – FIELD ORDER FIELD ORDER NO.: 08 Owner: Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2333 Project: Low Zone Water Treatment Plant Contract Name: Date Issued: 9/20/2024 Effective Date of Field Order: 9/20/2024 Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with Paragraph 11.04 of the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification Section(s): Drawing(s) / Details (s): Description: Install irrigation supply pipe from the lower level of the pump room to the proposed irrigation cabinet near Well 13. Exterior piping: • 3” HDPE pipe certified for water service application. Straight sticks with fused joints acceptable. Fused fittings/bends preferred. • Install at elevations noted on attached sheets. Terminate at irrigation cabinet. Connection to cabinet components by irrigation subcontractor. • Install generally at elevations noted, with constant backslope to the WTP. • Revised irrigation cabinet markups to follow under a separate submittal. Interior piping: • Install a 3” saddle on the north finished water pipe, lower level of the pump room. • 3” copper piping with sweat fittings. • Install a 3” RPZ meeting the standards of the other RPZs in the plant. • Install a 3” City supplied water meter. • Install valves, tees, and drains as noted. • Transition from HDPE to copper in the interior of the building. • Core and link seal a hole in the west wall of the lower level pump chamber. Attachments: Marked up sheets C406, C504, & D405. Lower level piping markup. Issued by Engineer By: Brian Lintgen Title: Project Manager Date: 9/20/2024 3" Saddle 3" Cu 3" RPZ 3" Cu 3" Meter by City 3" Cu 3" Tee w/ 1.5" Drain Valve 3" Cu to HDPE Transition Core Cottage Grove Low Zone WTP - Field Order 08 Irrigation Service - Building Interior Components 3" Ball Valve 800.75 Elevation (lower okay SSWR MH 9 - MH 10A -STA - (4+50.00) 770 780 790 800 810 820 770 780 790 800 810 820 80 4 . 6 5 80 2 . 5 0+75 80 4 . 7 7 80 2 . 6 1+00 80 5 . 0 9 80 3 . 6 80 5 . 2 1 80 4 . 4 2+00 80 5 . 6 6 80 4 . 6 80 6 . 1 1 80 4 . 4 3+00 80 6 . 3 8 80 4 . 1 80 6 . 6 8 80 3 . 6 4+00 80 7 . 4 3 80 3 . 3 80 2 . 1 5+00 MH 9 ST A 1 + 0 0 RI M 8 0 4 . 7 7 DE P T H 1 8 . 8 9 IN V 7 8 5 . 8 8 8 " S IN V 7 8 5 . 8 8 8 " E IN V 7 8 5 . 8 8 8 " W 250'-8" PVC SDR 35 @ 1.00% 10 ' M I N . C O V E R 7. 5 ' M I N . C O V E R 20" DIP WM (RAW) 24" DIP WM EXISTING FINISHED GROUND PROFILE PROPOSED FINISHED GROUND PROFILEMH 1 0 ST A 2 + 5 0 RI M 8 0 6 . 3 8 DE P T H 1 8 . 0 1 IN V 7 8 8 . 3 8 6 " E IN V 7 8 8 . 3 8 8 " S IN V 7 8 8 . 3 8 4 " E IN V 7 8 8 . 3 8 8 " N PL U G 1 1 A ST A 4 + 8 3 IN V 7 9 5 . 0 0 8 " W MH 1 1 ST A 3 + 9 8 RI M 8 0 6 . 6 5 DE P T H 1 5 . 9 0 IN V 7 9 0 . 7 5 8 " E IN V 7 9 0 . 7 5 8 " N 85'-8" PV C S D R 3 5 @ 4 . 9 8 % 48'-8" PV C S D R 3 5 @ 4 . 9 8 % 21 " R C P 24 " D I P 24 " D I P 24 " D I P 20 " D I P 20 " D I P 20 " D I P 20 " D I P 24 " D I P 10 " R C P MAINTAIN 2' SEPARATION. ADD 2" INSULATION. 770 780 790 800 810 820 770 780 790 800 810 820 80 6 . 7 6 80 3 . 8 0+75 80 6 . 8 4 80 3 . 5 1+00 80 7 . 0 2 80 3 . 0 80 6 . 9 4 80 2 . 8 2+00 80 4 . 4 1 80 3 . 3 3+00 10 ' M I N . C O V E R 7. 5 ' M I N . C O V E R 20" DI P W M ( R A W ) 24" DIP W M EXISTING FINISHED GROUND PROFILE PROPOSED FINISHED GROUND PROFILE MH 1 1 ST A 1 + 0 0 RI M 8 0 6 . 6 5 DE P T H 1 5 . 9 0 IN V 7 9 0 . 7 5 8 " E IN V 7 9 0 . 7 5 8 " N EX 1 2 " D I P 21 " R C P 24" WM OFFSET MAINTAIN 2' SEPARATION. 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WATER MAIN BYPASS 20" PLUG 12" PLUG HYDRANT (RAW) 12" X 6" TEE 6" 45° BEND 6" GV & BOX 20'- 6" DIP WM TNH ELE 809.75 12" BV & BOX 20" X 12" TEE 20" 45° BEND (2) 6" GV & BOX 24" X 6" TEE 24" DIP WM 20" DIP WM (RAW) 20" TEE (2) 24" BV & BOX (3) 24" DIP WM 20" DIP WM (RAW) 24" BV & BOX 11 0 T H S T R E E T S . 24" TEE (2) 20" BV & BOX (3) MH 11 24" BV & BOX 24" X 12" REDUCER 20" BV & BOX PLUG 11A 8" INV. = 795.00 PLUG 10A 4" INV. = 789.20 6" INV. = 789.20 24" PLUG (2)20" PLUG (2) 1+ 0 0 1+002+003+00 4+ 0 0 1+002+00 SANITARY SEWER NOTES: 1.STATIONING IN PROFILE REFLECTS PIPE STATIONING. WATER MAIN NOTES: 1.ALL WATER MAIN SHALL BE DIP CLASS 52 WRAPPED IN POLYETHYLENE. 2.WATER MAIN SHALL HAVE A MINIMUM OF 7.5 FEET OF COVER. 3.RAW WATER MAIN SHALL HAVE A MINIMUM OF 10 FEET OF COVER. 4.HYDRANT ELEVATIONS ARE GIVEN TO TOP NUT OF HYDRANT. 5.TEMPORARY WATER MAIN BYPASS TO UTILIZE 6" PVC PIPE FROM HYDRANT TO HYDRANT. N 0 25'50' PBW EPV DRS DRS EN G I N E E R DA V I D S . 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Pl o t D a t e : 1 1 / 0 3 / 2 0 2 3 - 2 : 4 8 p m Dr a w i n g n a m e : V : \ 1 9 3 8 \ a c t i v e \ 1 9 3 8 0 5 3 6 5 \ C A D \ D w g \ P l a n S h e e t s \ 1 9 3 8 0 5 3 6 5 _ C 4 0 1 . d w g Xr e f s : , 1 9 3 8 0 5 3 6 5 _ X S N O , 1 9 3 8 0 5 3 6 5 _ X S N U , 1 9 3 8 0 5 3 6 5 _ X S X T , 1 9 3 8 0 5 3 6 5 _ X S X U , 1 9 3 8 0 5 3 6 5 _ B O R D E R , 1 9 3 8 0 5 3 6 5 _ X S S S , 4 8 P R C L , 1 9 3 8 0 5 3 6 5 _ X S N V , 1 9 3 8 0 5 3 6 5 _ X S X V , 1 9 3 8 0 5 3 6 5 _ B O R D E R _ L A B E L S _ D R S TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. REVISION CHECKED CI T Y O F C O T T A G E G R O V E , M I N N E S O T A CO T T A G E G R O V E L O W Z O N E W A T E R T R E A T M E N T P L A N T 193805365 PBW EPV DRS DRS EN G I N E E R M I N N E S O T A DA V I D S . S A N O C K I 40 9 7 3 LMM SA N I T A R Y S E W E R & W A T E R M A I N P L A N & P R O F I L E S C406 C405SEE SHEET ADD 4 7/7/23 CONFORMED 9/15/23 C405SEE SHEET C0 #1 10/13/23 10 0 ' - 0 " 115'-0" 40' - 0 " 3" HDPE Irrigation Supply Pipe at approx. 1% slope to plant Top of RCP 799.50 Top HDPE 801.85 HDPE over RCP Top of OF 805.50 Top of OF 805.00 Bot of OF 803.00 Top 3" HDPE 803.00 Bot 24" DIP 803.00 HDPE under DIP Inv. 3" HDPE 800.75 3" HDPE Irrigation Supply Pipe at approx. 1% slope to plant Top 3" HDPE 803.50 Approx. 806.50 FG 3" HDPE Irrigation Supply Pipe at approx. 1% slope to plant Cottage Grove Low Zone WTP - Field Order 08 Irrigation Service - Building Exterior Components l l l l l l l l l l l l l l l >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >> >>>>>>>>>>>>>>>>>>>>>>>> >> >> >> >> >> >> >> >> >> >>>>>> >> >> >> >> >> >> >> >> l l l l l l l llllllllllllllllllllllll l l l l l ll l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l >> >> >> >> >> >>>> >> >> >> >> >> >>>> >> >>>>>>>>l l l l l l l l l l l >>>>>>>>>>>>>> > > > > > > > > > > > > > > > >> >> > > > > > > > > > > E51813 804.15 POLE POWR OHLP BM100803.46BM LOC GPSP 1 OH P OH P OH P OH P OH P OH P OH P OH P OH P OH P UTILITY & ENGINEERING BUILDING 11 0 T H S T R E E T S . WATER TREATMENT PLANT FES 201 CBMH 202CBMH 203 CBMH 204 CBMH 209 STMH 210 FES 214 1+00 2+00 1+ 0 0 2+ 0 0 1+ 0 0 2+003+00 4+0 0 5+ 0 0 1+00 STMH 213 4" DRAINTILE4" DRAINTILE CBMH 202A PLUG 202A PLUG 213A 1+ 0 0 STRM FES 201 - CBMH 206 -STA - (9+50.00) (1) 770 780 790 800 810 820 770 780 790 800 810 820 79 3 . 0 0 80 6 . 2 0+50 79 8 . 0 6 80 5 . 4 1+00 80 5 . 6 6 80 4 . 4 80 5 . 9 9 80 4 . 2 2+00 80 6 . 3 2 80 4 . 0 80 6 . 6 5 80 3 . 7 3+00 80 7 . 0 4 80 3 . 1 80 6 . 8 6 80 2 . 3 4+00 80 6 . 6 6 80 1 . 4 80 6 . 2 2 80 0 . 6 5+00 163'-21" RCP CL 3 @ 0.40%89'-21" PVC SDR 35 @ 0.40% CB M H 2 0 4 ST A 4 + 0 6 RI M 8 0 6 . 8 0 DE P T H 8 . 5 7 IN V 7 9 8 . 2 2 2 1 " E IN V 7 9 8 . 2 2 2 1 " N W 132'-21" RCP CL 3 @ 0.40% CB M H 2 0 3 ST A 3 + 1 7 RI M 8 0 6 . 7 6 DE P T H 8 . 8 9 IN V 7 9 7 . 8 7 2 1 " S E IN V 7 9 7 . 8 7 2 1 " N CB M H 2 0 2 ST A 1 + 2 9 RI M 8 0 5 . 5 2 DE P T H 1 1 . 4 0 SU M P 7 9 4 . 1 1 IN V 7 9 7 . 1 1 2 1 " S IN V 7 9 8 . 1 6 1 8 " N IN V 8 0 0 . 5 5 2 1 " E IN V 7 9 7 . 1 1 3 0 " W FE S 2 0 1 ST A 1 + 0 0 IN V 7 9 7 . 0 0 3 0 " E 29'-30" RCP CL 3 @ 0.40% 20 " D I P 24 " D I P 6" D I P EXISTING FINISHED GROUND PROFILE PROPOSED FINISHED GROUND PROFILE CB M H 2 0 2 A ST A 2 + 6 0 RI M 8 0 6 . 3 9 DE P T H 8 . 7 5 IN V 7 9 7 . 6 4 2 1 " S IN V 8 0 0 . 5 5 1 0 " E IN V 7 9 7 . 6 4 2 1 " N 56'-21" RCP CL 3 @ 0.40% STRM CBMH 202 - CB 212 -STA - (3+00.00) (1) 770 780 790 800 810 820 770 780 790 800 810 820 80 5 . 8 5 80 4 . 5 0+50 80 5 . 5 2 80 4 . 9 1+00 80 5 . 1 9 80 4 . 7 80 4 . 7 6 80 3 . 8 2+00 80 4 . 0 9 80 3 . 5 2+50 CB M H 2 0 2 ST A 1 + 0 0 RI M 8 0 5 . 5 2 DE P T H 1 1 . 4 0 SU M P 7 9 4 . 1 1 IN V 7 9 7 . 1 1 2 1 " S IN V 7 9 8 . 1 6 1 8 " N IN V 8 0 0 . 5 5 2 1 " E IN V 7 9 7 . 1 1 3 0 " W 86'-18" RCP CL 5 @ 0.50% CB M H 2 0 9 ST A 1 + 8 6 RI M 8 0 4 . 9 4 DE P T H 6 . 3 5 IN V 7 9 8 . 5 9 1 5 " N IN V 7 9 8 . 5 9 1 8 " S 50'-15" RCP CL 5 @ 0.50% ST M H 2 1 0 ST A 2 + 3 6 RI M 8 0 4 . 3 6 DE P T H 5 . 5 2 IN V 7 9 8 . 8 4 1 5 " W IN V 7 9 8 . 8 4 1 5 " S PBW EPV DRS DRS EN G I N E E R DA V I D S . S A N O C K I 40 9 7 3 Ju n e 5 , 2 0 2 3 LMM WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N , O R R E P O R T AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . Pl o t D a t e : 1 1 / 0 3 / 2 0 2 3 - 3 : 2 2 p m Dr a w i n g n a m e : V : \ 1 9 3 8 \ a c t i v e \ 1 9 3 8 0 5 3 6 5 \ C A D \ D w g \ P l a n S h e e t s \ 1 9 3 8 0 5 3 6 5 _ C 5 0 1 . d w g Xr e f s : , 1 9 3 8 0 5 3 6 5 _ X S X U , 1 9 3 8 0 5 3 6 5 _ X S N O , 1 9 3 8 0 5 3 6 5 _ X S N U , 1 9 3 8 0 5 3 6 5 _ X S X T , 1 9 3 8 0 5 3 6 5 _ B O R D E R , 1 9 3 8 0 5 3 6 5 _ X S S T , 4 8 P R C L , 1 9 3 8 0 5 3 6 5 _ X S N V , 1 9 3 8 0 5 3 6 5 _ X S X V , 1 9 3 8 0 5 3 6 5 _ B O R D E R _ L A B E L S _ D R S TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R A L L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G - A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D T O S T A N T E C W I T H O U T D E L A Y . TH E C O P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P E R T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO. REVISION CHECKED CI T Y O F C O T T A G E G R O V E , M I N N E S O T A CO T T A G E G R O V E L O W Z O N E W A T E R T R E A T M E N T P L A N T 193805365 PBW EPV DRS DRS EN G I N E E R M I N N E S O T A DA V I D S . S A N O C K I 40 9 7 3 LMM DR A I N A G E P L A N A N D P R O F I L E S C504 STORM SEWER NOTES: 1.EXTEND 4" DRAINTILE 20' BOTH DIRECTIONS OUT OF ALL CATCH BASINS AT LOW POINTS. N 0 25'50' C508SEE SHEET C5 0 7 SE E S H E E T C505SEE SHEET CONFORMED 9/15/23 C0 #1 10/13/23 47'-2 3/4" 47'-1 1/2" Top of Pipe 799.50 Cottage Grove Low Zone WTP - Field Order 08 Irrigation Service - Reference Sheet 1 D303 3 4 5 6 F G H J BACKWASH PIT 009 STAIR C 010 10" FBW (DI)10" FBW (DI) 6" FW (DI) 4" FW (DI) 6"x4" REDUCING 90° BEND 6"x4" REDUCING 90° BEND 6"x4" REDUCING 90° BEND 6"x4" REDUCING 90° BEND 6"x4" REDUCING 90° BEND 6"x4" REDUCING 90° BEND 6"x4" REDUCING 90° BEND 6"x4" REDUCING 90° BEND FLOATING SUCTION STRAINER (TYP)INSTALL 7 1560 TYPE NOZZLES AT 6'-0" O.C. ALONG BOTTOM OF PIPE ON EACH SIDE OF TANK. DIRECT FLOW DOWN SIDE CHANNELS (TYP) 4" FW (DI) 4" FW (DI) 4" DI SPRAY WASH HEADER W/ NOZZLES INSTALLED ALONG THE SPRINGLINE SPACED AT 2'-6" O.C. DIRECT SPRAY TO CLEAN FLOOR OF TANK (TYP) INSTALL 5 1560 TYPE NOZZLES AT 6'-0" O.C. ALONG BOTTOM OF PIPE AT THE HEADER OF TANK SPACE EVENLY ACROSS WIDTH OF TANK. DIRECT FLOW TOWARD CENTER OF TANK 4" FW (DI) 6" FW (DI) 4" FW (DI) 4" FW (DI) 6" FW (DI) 4" FW (DI) 4" FW (DI) 4" FW (DI) 4" FW (DI) 4" FW (DI) 4" FW (DI) 6" (DI) 3" SL (DI) 6" REC (DI) 4" SL (DI) 4" 90° BEND 4" 90° BEND 4" 90° BEND 4" 90° BEND 8"x6" TEE 6" TY P . 6" TYP. 4" 90° BEND 4" 90° BEND 4" 90° BEND 1 D305 BWRP-3 BWRP-4 16" (DI) WASTE 8" (DI) SPRAYWASH BWRP-1 BWRP-2 BWWP-1 BWWP-2 BWWP-3 BWWP-4 10" BV 10" BV 10" BV 24" RW (DI) 6" (DI) RECYCLE WATER 4" PV4" MAG METER 4" PV 6" MAG METER 6" BV 6" BV 6" FW (DI) 6" F W ( D I ) 6" BV6" BV 12" (DI) GAC BACKWASH EFFLUENT WITH AIR BRAKE. SEE DETAIL 2 ON D303 8" FW (DI) 16" FW (DI) 24" RW (DI) 4" SL (DI) 5' - 1 0 " 1 ' - 1 " 4' - 7 " 8'-4" 24" OF (DI) 24" FLANGE AND FLARE (TURNED UP) PIPE PENETRATION (TYP.) SEE DETAIL 1/D501 12 ' - 1 0 " 8'-1" 10" BV 9'-9"2'-1"6'-9" 1'-10"3'-4" 6" F W ( D I ) 2'-4" 24" BV 4'-2" 2'-6" 5'-4" 2'-6" 5' - 3 " PIPE PENETRATION (TYP.) SEE DETAIL 1/D501 16" BW (DI)16" BW (DI) 2'-6" 5'-4" 2'-6" 18'-8" 5' - 3 " 1' - 5 " 1' - 8 " 2'-0"2'-0" 3" SL (DI) 6" (DI) 6" F W ( D I ) 1'-10" OVERFLOW FOR CONTINUATION, SEE CIVIL SHEETS 2'-6" 2'-0"2'-0" 2'-6" 3 D405 10" (DI) TO PRESSURE FILTER 10" (DI) TO PRESSURE FILTER TO PRESSURE FILTER TO PRESSURE FILTER 2'-10" 5'-8" 3" 10" (DI) TO PRESSURE FILTER 4 D405 38 ' - 4 " 1'-0" 21'-0" CLEARWELL CONTINUED ON SHEET 1/ D406 2 D405 16" VT (DI) 1' - 4 " BACKWASH TANK 4 014 BACKWASH TANK 3 013 BACKWASH TANK 2 012 BACKWASH TANK 1 011 24" SLEEVE SEE DETAIL 1/D501 EL 808.00 MAIN LEVEL EL 794.00 LOWER LEVEL EL 792.00 CLEARWELL EL 792.00 BACKWASH PIT H J BACKWASH TANK 1 011 PRE-TREATMENT 112 EL 801.47 EL 796.50 EL 796.00 24" OF (DI) 4" FW (DI) EL 803.97 3 4 5 6 BACKWASH TANK 4 014 BACKWASH TANK 3 013 BACKWASH TANK 2 012 BACKWASH TANK 1 011 10" FBW (DI)10" FBW (DI)10" FBW (DI)10" FBW (DI) 10" BV FLOOR STAND WITH TORQUE TUBE VALVE OPERATOR MOUNTED ON TOP (TYP. OF 4) PIPE PENETRATION (TYP.) SEE DETAIL 1/D501 10" BV 10" BV 4" FW (DI)4" FW (DI)4" FW (DI)4" FW (DI)4" FW (DI)4" FW (DI)4" FW (DI)4" FW (DI) PRESSURE FILTER PRESSURE FILTER PRESSURE FILTER PRESSURE FILTER PRE-TREATMENT 112 10" (DI) CONTINUED ON SHEET 1/ D402 EL 808.00 EL 804.58 PIPE PENETRATION (TYP.) SEE DETAIL 1/D501 4 4 4 4 H J EL 810.52 EL 808.00 16" VT (DI) BACKWASH TANK 3 013 PRE-TREATMENT 112 4" FW (DI) CONTINUED ON SHEET 1/ D405 OPEN WALL SHEET NUMBER PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . SURVEY DRAWN DESIGNED APPROVED PROJ. NO. 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N O R R EP O R T WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m CHECKED - Pl o t D a t e : TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R AL L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G . A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D TO S T A N T E C W I T H O U T D E L A Y . T H E CO P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P ER T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . Fi l e P a t h : PR O F E S S I O N A L E N G I N E E R CI T Y O F C O T T A G E G R O V E , M N WA T E R T R E A T M E N T P L A N T MI N N E S O T A 193805365 JU N E 5 , 2 0 2 3 10 / 1 9 / 2 0 2 3 1 0 : 4 8 : 3 8 A M BI M 3 6 0 : / / 1 9 3 8 0 5 3 6 5 _ W T P _ C o t t a g e _ G r o v e / 1 9 3 8 0 5 3 6 5 d _ m d .r v t D405 EN L A R G E D P L A N - B A C K W A S H T A N K S A N D S E C T I O N S MP BWL RJC AMH RY A N J . C A P E L L E 43 1 4 2 SCALE: 3/16" = 1'-0"D101 1 ENLARGED PLAN - BACKWASH TANKS 0 4'8'12' N GENERAL SHEET NOTES NO. REVISION DATE 1 ADDENDUM 2 6/16/23 2 ADDENDUM 3 6/26/23 3 ADDENDUM 4 7/07/23 CONFORMED 9/15/23 4 CO#1 10/13/23 1. THE CONTRACTOR IS RESPONSIBLE FOR COMPLETE INSTALLATION OF ALL CHEMICAL FEED EQUIPMENT AND ASSOCIATED PIPING. REFER TO CHEMICAL FEED SPECIFICATION AND FEED SYSTEM SCHEMATICS. 2. ALL PIPELINES PENETRATING THE TOP SLABS OF POTABLE WATER TANKS MUST BE SLEEVED AS SPECIFIED IN SECTION 40 05 10 WITH SLEEVE EXTENDING 1" ABOVE FINISHED FLOOR MIN. 3. ALL PLUMBING, SAMPLE, AND CHEMICAL LINES ARE REQUIRED TO HAVE STEEL SLEEVES AT ALL WALL AND SLAB PENETRATIONS. REFER TO SPECIFICATION SECTIONS 40 05 10 FOR CONSTRUCTION AND SEAL REQUIREMENTS. 4. REFER TO SPECIFCATION SECTIONS 40 05 25 VALVE AND ACCESSORIES AND/OR THE GAC AND PRETREATMENT VENDOR SCOPE OF SUPPLY FOR TYPE OF VALVE ACTUATORS TO BE PROVIDED AND INSTALLED. 5. CONTRACTOR SHALL VERIFY CENTERLINE LOCATION OF ALL PUMPS PRIOR TO CONSTRUCTION. 6. INSTALL FOUR TIE RODS & GUSSET PLATES AT EVEN SPACING FROM PUMP DISCHARGE TO DISCHARGE BASE ELBOWS. PROVIDE COUPLINGS ON ALL RODS ADJACENT TO PIPE COUPLINGS. 7. WALL PENETRATIONS AT EXTERIOR WALLS AND BETWEEN WATER HOLDING TANKS SHALL BE MJ & MJ WALL SLEEVES AND/OR AS NOTED ON THE DRAWINGS. 8. STEEL SLEEVE AND LINK SEAL SHALL BE PROVIDED AT NON WATERTIGHT PENETRATIONS. 9. PROVIDE THREADED TAPS INTO PROCESS PIPING TO ACCOMODATE ALL PRESSURE TRANSMITTERS, CHEMICAL FEED INJECTIONS, SAMPLE TAPS, AND OTHER ACCESSORIES AS SHOWN ON P&IDS. SUBMIT LOCATIONS FOR ALL TAPS AS PART OF PROCESS PIPING SUBMITTAL. SCALE: 1/4" = 1'-0"D405 3 SECTION SCALE: 3/16" = 1'-0"D402 4 SECTION SCALE: 1/4" = 1'-0"D405 2 SECTION 4 4 804.17 0' - 2 1 / 2 " 804.17 bot BW valve HWL 801.50 Front of overflow structure 801.00 Back of overflow structure 801.25 Invert 24" OF pipe 802.75 0.25% slope over 200' = 0.5' Inv 24" OF at plant 803.50 803.50805.00 cut-out 801.25 801.50 803.00 delta=1.50' 805.50 805.00 2' - 6 " 1' - 6 " 1' - 0 " REVISE OVERFLOW PIPE LOCATION CENTER BETWEEN STOOP AND TANK WALL 1' - 6 " 805.50806.50 Pond Overflow 801.50 WEIR BOX 3' x 5' bolted to flange 3'-0" ANGLE IRON SUPPORTS DO NOT INSTALL FLANGE AND FLARE Backwash tank overflows and Overflow Structure Approx. end of stoop OVERFLOW 3' WIDE x 1.5' TALL OVERFLOW 3' WIDE x 1.5' TALL OVERFLOW 3' WIDE x 1.5' TALL AT MIDPOINT WALL OVERFLOW 3' WIDE x 1.5' TALLOVERFLOW 3' WIDE x 1.5' TALL OVERFLOW 3' WIDE x 1.5' TALL OVERFLOW 3' WIDE x 1.5' TALL AT MIDPOINT WALL OVERFLOW 3' WIDE x 1.5' TALL AT MIDPOINT WALL Cottage Grove Low Zone WTP - Field Order 08 Irrigation Service - Reference Sheet WORK CHANGE DIRECTIVE STANTEC – ISSUE DATE 4/10/2025 193805365 Cottage Grove Low Zone WTP PAGE C-940- 1 SECTION C-940 – WORK CHANGE DIRECTIVE WORK CHANGE DIRECTIVE NO.: 03 Owner: Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2333 Project: Low Zone Water Treatment Plant Contract Name: Date Issued: 4/10/2025 Effective Date of Work Change Directive: 4/10/2025 Contractor is directed to proceed promptly with the following change(s): Description: Door hardware and latching revisions. Security camera revisions. Door Hardware: Add card readers and revise door hardware as needed at D101A, D101C, and D111A to restrict access out of the control room (for security purposes). Revise exit devices on doors D105A, D106A, and D107A to meet door fire rating requirements. Camera: Add a camera to the control room. Attachments: Change Order Proposal #: FO 20 Purpose for the Work Change Directive: Door hardware and security camera revisions/additions. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ☐ Non-agreement on pricing of proposed change. ☒ Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non-binding, preliminary): Contract Price: $37,179 Increase Contract Time: 0 days No Change Basis of estimated change in Contract Price: ☒ Lump Sum ☐ Unit Price ☐ Cost of the Work ☐ Other Recommended by Engineer Authorized by Owner By: Brian Lintgen, PE Ryan Burfeind, PE Title: Project Manager Public Works Director Date: 4/10/2025 4/10/2025 Change Order Proposal #: FO 20 April 8th, 2025 Brian Lintgen, PE Stantec 3717 23rd Street South St. Cloud MN 56301-5094 Re: Cottage Grove Low Zone Water Treatment Facility Improvements Brian: We propose to furnish labor, material, and equipment to complete Field Order 20 – Door Hardware: All for the sum of: $37,179.00 Clarifications: Feel free to reach out with any comments. Sincerely, RICE LAKE CONSTRUCTION GROUP Chad Napstad Project Manager Cc: File Jack Boelter 23-33 Cottage Grove Low Zone Water Treatment Plant 22360 County Road 12, PO Box 517 4/8/2025 Deerwood, MN 56444 HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Rice Lake -$ $0.00 -$ $0.00 -$ -$ -$ - Materials 1.00 LS -$ $0.00 -$ $0.00 -$ -$ -$ - Labor 1.00 LS 0.00 120.00$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Materials -$ $0.00 -$ $0.00 -$ -$ -$ - Hardware (BDS)1.00 LS -$ $0.00 13,066.56$ $13,066.56 -$ -$ 13,066.56$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Subcontract -$ $0.00 -$ $0.00 -$ -$ -$ - Electrical (Vinco)1.00 LS -$ $0.00 -$ $0.00 17,160.90$ -$ 17,160.90$ - Door Install (FMI)1.00 LS -$ $0.00 -$ $0.00 2,371.30$ -$ 2,371.30$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%-$ Sales Tax 1.00 ea 8.375%1,094.32$ Totals -$ -$ 13,066.56$ 19,532.20$ -$ 33,693.08$ Rice Lake Mark-up on Subs (5%)976.61$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)1,959.98$ Bond and Insurance Cost (1.5%)549.45$ Total Change Order Proposal Request 37,179$ Days Requested [xx] MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTION QTY UNIT LABOR RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL FO 20 - Door Hardware 2 To:RFC 8 ITEM(S) # 1 Attn: Date: From: Project: Scope of Change: ITEM #1 Labor:23.00 X $110.00 /hr =$2,530.00 Material:$1,253.45 X 1 =$1,253.45 Mark-Up (10%):$3,783.45 X 10.00%=$378.35 Material Tax:$1,253.45 X 8.39%=$105.10 Subcontractor:$12,280.00 X 1 =$12,280.00 Sub Mark-Up (5%):$12,280.00 X 5.00%=$614.00 Equipment:$0.00 X 1 =$0.00 Equip Mark-Up:$0.00 X 10.00%=$0.00 Misc:$0.00 X 1 =$0.00 Misc Mark-up $0.00 X 10.00%=$0.00 TOTAL:=$17,160.90 Total Request for Change: 2/26/2025 DateDan Moeller Project Manager Vinco Inc. Dan Moeller Cottage Grove Low Zone Water Treatment Added card reader locations and camera locations $17,160.90 Dan Moeller Card Reader/Camera RFC Rice Lake Construction Group 22360 Co Rd 12 Deerwood, MN 56444 Chad Napstad 2/26/2025 FIRE PROTECTION ∙ FIRE ALARMS & LIFE SAFETY ∙ SECURITY ∙ STRUCTURED CABLING COMMUNICATION ∙ NATIONAL SERVICES ∙ SERVICE Structured Cabling Proposal Cottage Grove Low Zone WTP Security CO1 Prepared by: Paul Johnson Date: 2/13/25 LVC is pleased to provide this proposal for the systems in the above-referenced project. Page 2 of 4 LVC is pleased to provide this proposal for the systems listed below. This proposal is based on documents provided by Dan Moeller on 2/4/25. Access Control Material Summary 002 Lenel LNL-1320-S3 dual reader interface module 003 HID Signo Series Reader 003 Nascom dual contact door position switch 003 Bosch request to exit motion sensor 003 Connection to locking hardware furnished and installed by others Lot OSDP access control composite cable Lot Installation, programming, and testing labor Lot CADD produced drawings and submittals Video Surveillance Material Summary 001 Cat6 cable to camera 001 Camera license 001 360 Degree 12MP fisheye camera Lot Installation, programming, and testing labor Lot CADD produced drawings and submittals This proposal includes, and is not limited to, materials, labor, design, permits, and submittal costs. Unless otherwise specified, sales tax is not included in the base bid price. Scope of Work Material Labor Total Access Control $6,719.00 $3,826.00 $10,545.00 Video Surveillance $1,322.00 $413.00 $1,735.00 Clarifications: • LVC will provide a one-year warranty on parts and labor commencing on the date of AHJ or Owner acceptance. • Any required CAD files are to be provided to LVC Inc. at no additional cost to complete required permit submittals. LVC will provide all design submittal documents and plans upon receiving CAD files by others at no additional cost to LVC. • All programming and panel terminations are to be done by LVC Companies. • All cabling will be installed to industry standards and with proper support. • All cabling pathways are assumed to be available for use without additional conduits, fire sleeves, core holes, or other means to run cabling. SCOPE OF WORK INVESTMENT SUMMARY CLARIFICATIONS AND EXCLUSIONS Page 3 of 4 • Cabling will be plenum where required. Exclusions: • All electrical, including but not limited to 120VAC connections, rough-in conduits and boxes, other conduit, raceways, penetrations, cable trays, POE entry sleeves, floor X-rays, surface raceways for low voltage cable pathways, telephone grounding bus bars, plywood phone bars, and power poles, are to be supplied by electrician or others. • LVC Companies is not responsible for any repairs of sheetrock, ceiling tile, tile grid, or any superficial material, including paint, wall covering, paneling wood, steel studs, access hatches, or any non-supporting structure material related to completing the installation of the system. • Any system software or licenses outside of Scope of Work are the Customer's responsibility. • Sufficient wall and rack space in the server room for Scope of Work shall be provided by others. • Patch/station cables shall be supplied by others. • Network switches, servers, access points, routers, computers, and monitors shall be the responsibility of the Owner/Customer. • Integration and programming of the network, all network equipment/settings, and connection to the corporate network, shall be the responsibility of the Owner/Customer. • Backbone cabling from building DEMARC to floor IDF room is not included and assumed to be existing or provided by Service Provider unless otherwise specified. • Unless otherwise noted, the following are not included in this proposal: o Lift scheduling or rentals o Monitoring Fees • Pricing is generally valid for 30 days from the date of this proposal. However, due to the unforeseen global pandemic and the consistent unplanned supply chain challenges, LVC reserves the right to charge additional fees and/or change orders associated with unknown and unplanned tariffs, additional shipping charges, and/or material cost increases at any time before the project start or during the project regardless of initially agreed contract price. LVC will supply data and information for these changes as necessary. • LVC will require sufficient lead-time (in general, a minimum of 2-weeks) to order parts, schedule, and complete the submittal and permitting process. Project kickoff is dependent on LVC's ability to secure materials on time. Factors outside LVC's control may necessitate timeline changes, such as material or shipping delays. • Work is to be completed during normal business hours of 7:00 a.m. – 3:30 p.m. Overtime premiums are not included in this proposal. However, during the project and as timelines dictate, LVC Companies may elect to schedule their work in such a way to meet deadlines. • Any delays experienced due to restricted access and areas not being ready for vendor (moving items, waiting for people to move, etc.) may be subject to added costs. • Others shall provide LVC Companies a secure area on site for staging and material storage upon job commencement. • Any changes by the Customer, or work outside the Scope of Work, will result in additional costs. Additional work will be discussed as soon as identified to keep all parties informed and keep the project on schedule. A change order process will occur and be presented for Customer approval before additional work is completed. • Parking fees are included in this proposal unless otherwise specified. • The design and intent of the items listed in this system specification or proposal are considered intellectual property owned by LVC Companies and will not be disclosed to any other party other than those intended by LVC Companies. Disclosure of this design or intent will subject the discloser to consultant and design fees. • All materials will be billed at the time of procurement. GENERAL TERMS AND CONDITIONS Page 4 of 4 • Change orders will be billed at the time of acceptance. • Credit card payments will be charged a fee of 3%. • Payment terms are net 30 from the invoice date. Thank you for your consideration. We welcome your questions, any further discussion, and proposal acceptance. Best regards, Paul Johnson System Sales – Project Manager 952-923-6329 pjohnson@lvcinc.com I have reviewed and accepted this proposal. Name Title Signature Date PROPOSAL ACCEPTANCE Date:3/10/2025 Project:Cottage Grove WWTF Proposed Change:3 Description:CO 3 ADDITIONAL FRP FRAME PREP (DOORS D104A AND D110A) MATERIAL COSTS FRP FRAME PREP 1,457.32$ -$ -$ -$ -$ -$ 1,457.32$ 118.41$ 8.125%TAX MATERIAL TOTAL 1,575.73$ FREIGHT LABOR (4HRS @ $145/HR)580.00$ -$ TRAVEL -$ LIFT EQUIPMENT 2,155.73$ 215.57$ 10%OH&P TOTAL CHANGE:2,371.30$ Qty:Tax: 6 TRUE 2 TRUE FALSE 6 TRUE FALSE FALSE FALSE FALSE FALSE FALSE FALSE FALSE Qty: Qty: Sales Tax: Freight: 10% 5% Change Order Note's: $13,066.56 Description: Signature:____________________________________________________ Client Authorized Signer: Full Name:____________________________________________________ Title:____________________________ Date:_____________________________ Material Total: Labor Total: $10,721.75 $25,610.79 $1,479.03 -$16,368.07 Cottage Grove Low Zone WTP Project Location:Ideal Ave South/110th St South RFI-FRP# Date: 3/10/2025 Change Order: 2 CHANGE REQUEST: Luke Drazkowski BDS Representative Contact Information: (844) 200-0270 ldrazkowski@bdsdoorco.com Project: Contractor: Sub-Total: Requested By:Rice Lake Construction Chad Napstad Motorized Electric Latch Retraction (MELR)_TAG:_D110A, D104A (ADDED HDW) ED5800A-CVR-630 finish_TAG:_D105A, D106A, D107A (CREDIT HDW w/RESTOCK) ED5400A -SVR- 630 finish _TAG:_D105A, D106A, D107A (ADDED HDW)$4,268.46 $739.51 -$2,728.01 TOTAL: Total:Cost:Description: Material Breakdown Cost: Special Order Self Performed SubTotal: Subcontractor Total: Cost: Cost: Description: $259.00 $897.95 $11,878.69 Overhead & Profit for BDS: Self Performed Total: Total: On-Site Labor Breakdown Cost: Sub-Total: Subcontractor Proposals:Total: Overhead & Profit on Subs: Subcontractor Total: $1,187.87 $13,066.56 8.375% Process Change Order, BDS will require one of the following: - Send Updated purchase agreement reflecting the amount listed. - Send Updated contract reflecting the amount listed. - Signature on the bottom for changes with no pricing impact. - Signature if going on clients open charge account. Change order cost for RFI#1 hardware change for openings D104A, D105A, D106A, D107A, & D110A. FIELD ORDER STANTEC – 2/28/2025 193805365 – Cottage Grove Low Zone Water Treatment Plant PAGE C-942- 1 SECTION C-942 – FIELD ORDER FIELD ORDER NO.: 20 Owner: Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2333 Project: Low Zone Water Treatment Plant Contract Name: Date Issued: 3/6/2025 Effective Date of Field Order: 3/6/2025 Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with Paragraph 11.04 of the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification Section(s): N/A Drawing(s) / Details (s): NA Description: Revisions to keycard access and locksets for the control room space. • Add card readers and revise door hardware (if needed) in order to restrict access out of the control room (to keep a cleaning crew from accessing the greater plant). Doors D101A, D101C, and D111A all currently have ISC hardware with F05 (classroom) locksets. Attached sketch depicts proposed access restrictions and card reader/striker additions. Clarifications and substitutions per RFI 065 (attached). • Clarifications for exit devices on doors D105A, D106A, and D107A and motorized electric latch retraction revisions for doors D110A and D104A. Attachments: • Markup of E402 with control room door access revisions • RFI 065 Issued by Engineer By: Brian Lintgen Title: Project Manager Date: 3/6/2025 Priorities: TO: Stantec Priority (1-5) 2 1 = 8 hours 4 = 5 days Received: 2 = 2 days 5 = 2 weeks Answered: 3 = 3 days RFI# 065 REQUEST FOR INFORMATION Subject: Door Hardware Location: D105A, D106A, D107A Owner: City of Cottage Grove Routing: Project: Cottage Grove LZ WTP Other: Drawing No: Spec. REQUEST #1) It has come to light that openings, D105A, D106A, and D107A (FRP Rated Doors) are not able to be labeled with the current CVR (ED5800A) exit devices for this project. Special lite has not done the testing on these openings with a CVR exit device and for this reason can not label these openings with the current hardware. #2) D110A and D104A are both non rated openings. The CVR (ED4800) exit devices on these two openings is spec'd to work with a HES 9500 electric strike. This electric strike is not going to work with a Vertical Rod for access control. #1) Would it be acceptable to reorder SVR (ED5400A) exit devices for D105A, D106A, and D107A (6 exit devices in total) #2) Would it be acceptable to order a (MELR) Motorized Electric Latch Retraction in addition to the current CVR (ED4800) exit devices for openings D110A and D104A. The MELR will allow latch retraction to the top and bottom rods via the proper credentials. Name: Chad Napstad Company: Rice Lake Construction Date: February 26, 2025 RESPONSE Name: Date: The proposed solutions are acceptable. Eugene Minnick 02/27/25 CR CR CR CR CR CR CR CR EL ELDC DC R ES DC R DC EL ELDC DC R ES ES ES DC R R R DC DC DC ESR DC DC DC DC DC DCDC DCES R DCDC DC DC GB GB GB GB GB GB GB GB GB GB GB GB GB ELECTRICAL 118 PUMP ROOM 117 STAIR A 113 FILTER ROOM 116 PRE-TREATMENT 112 STAIR B 114 FILTER ROOM 116 STAIR C 115 BLOWER 119 CHLORINE RM 110 SHOP/STORAGE 111 CHLORINATOR RM 109 CHEM HALLWAY 108 FLUORIDE 107 SODIUM PERMANGANATE 106 SODIUM BISULFITE 105 ENTRY 104 CONTROL RM / LAB 101 RESTROOM 103 MECH 102 STAIR A 113 360 DEGREE CAMERA MOUNTED FROM STRUCTURE ABOVE. 360 DEGREE CAMERA MOUNTED FROM STRUCTURE ABOVE. WP 1 2 3 B C E D 4 6 F G H J A PTZ PTZ ALL CAMERAS SHALL BE 90 DEGREE FIXED CAMERAS UNLESS NOTED OTHERWISE. WAP WIRELESS ACCESS POINT. PROVIDE 25 FEET OF CAT6 CABLE COILED IN CEILING. FACU 1"C-(2)CAT6 TO NETWORK RACK SECURITY CONTROL PANEL DOOR ACCESS CONTROL PANEL NETWORK RACK 4'Wx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a r q u e t t e A v e n u e , S u i t e 1 0 0 0 I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N O R R E P O R T WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m CHECKED - Pl o t D a t e : TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R AL L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G . A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D TO S T A N T E C W I T H O U T D E L A Y . T H E CO P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P ER T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . Fi l e P a t h : PR O F E S S I O N A L E N G I N E E R CI T Y O F C O T T A G E G R O V E , M N WA T E R T R E A T M E N T P L A N T MI N N E S O T A 193805365 JU N E 5 , 2 0 2 3 MI C H A E L T . F I T Z P A T R I C K 53 0 7 8 9/ 1 4 / 2 0 2 3 1 : 2 7 : 4 8 P M BI M 3 6 0 : / / 1 9 3 8 0 5 3 6 5 _ W T P _ C o t t a g e _ G r o v e / 1 9 3 8 0 5 3 6 5 e - m d .r v t E402 EL E C T R I C A L M A I N L E V E L S Y S T E M S P L A N ERL AG MTF MTF SCALE: 3/32" = 1'-0" ELECTRICAL MAIN LEVEL SYSTEMS PLAN 0 5'-8"10'-8" 21'-4" N NO. REVISION DATE CONFORMED 09/15/23 Add card reader? Add card reader and revise lockset? Add card reader and revise lockset? WORK CHANGE DIRECTIVE STANTEC – ISSUE DATE 5/29/2025 193805365 Cottage Grove Low Zone WTP PAGE C-940- 1 SECTION C-940 – WORK CHANGE DIRECTIVE WORK CHANGE DIRECTIVE NO.: 04 Owner: Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2333 Project: Low Zone Water Treatment Plant Contract Name: Date Issued: 5/29/2025 Effective Date of Work Change Directive: 5/29/2025 Contractor is directed to proceed promptly with the following change(s): Description: Addition of (3) 48” diameter surge tanks in the pump room. Connection to the high service pump header through the lower level of the pump room. Piping, valving, concrete equipment pad, slab coring, connections, and painting as needed. No SCADA connection. Attachments: Change Order Proposal #: FO 21 from Rice Lake (includes City Field Order No. 21) Purpose for the Work Change Directive: Surge protection of the distribution system in the event of a high service pump power failure when pumping at maximum capacity. Directive to proceed promptly with the Work described herein, prior to agreeing to change in Contract Price and Contract Time, is issued due to: ☐ Non-agreement on pricing of proposed change. ☒ Necessity to proceed for schedule or other reasons. Estimated Change in Contract Price and Contract Times (non-binding, preliminary): Contract Price: $200,283.73 Increase Contract Time: 168 days No Change Basis of estimated change in Contract Price: ☒ Lump Sum ☐ Unit Price ☐ Cost of the Work ☐ Other Recommended by Engineer Authorized by Owner By: Brian Lintgen, PE Ryan Burfeind, PE Title: Project Manager Public Works Director Date: 5/29/2025 5/29/2025 Change Order Proposal #: 021 May 16th, 2025 Brian Lintgen, PE Stantec 3717 23rd Street South St. Cloud MN 56301-5094 Re: Cottage Grove Low Zone Water Treatment Facility Improvements Brian: We propose to furnish labor, material, and equipment to complete Field Order 021 – Bladder Tanks: All for the sum of: $200,284.00 Clarifications: Install is estimated to be complete by 10/31/25 pending an approval by 6/02/25 Feel free to reach out with any comments. Sincerely, RICE LAKE CONSTRUCTION GROUP Chad Napstad Project Manager Cc: File Jack Boelter 23-33 Cottage Grove Low Zone Water Treatment Plant 22360 County Road 12, PO Box 517 5/16/2025 Deerwood, MN 56444 FO 21 - Bladder Tanks HOURS $ RATE TOTAL RATE TOTAL Rice Lake - Supervision 3.00 Wk 120.00 110.00$ $13,200.00 -$ $0.00 -$ 987.00$ 14,187.00$ - Plumber 3.00 WK 240.00 95.00$ $22,800.00 -$ $0.00 -$ 987.00$ 23,787.00$ - Labor 1.00 HR 48.00 95.00$ $4,560.00 -$ $0.00 -$ -$ 4,560.00$ - Material -$ $0.00 -$ $0.00 -$ -$ -$ - Equipment (Forklift + Rigging) 2.00 WK -$ $0.00 200.00$ $400.00 -$ 4,238.00$ 4,638.00$ - Material (Bleach, Anchors, epoxy, concrete,forms 1.00 LS -$ $0.00 2,950.00$ $2,950.00 -$ -$ 2,950.00$ -$ $0.00 -$ $0.00 -$ -$ -$ Sub -$ $0.00 -$ $0.00 -$ -$ -$ - Mavo (Coring) 1.00 LS -$ $0.00 -$ $0.00 1,993.00$ -$ 1,993.00$ - Reinhardt Painting 1.00 LS -$ $0.00 -$ $0.00 5,628.00$ -$ $5,628.00 - Tank Adder 1.00 LS -$ $0.00 -$ $0.00 1,600.00$ -$ 1,600.00$ - Engel (Bat-T) 4.00 EA -$ $0.00 120.00$ $480.00 -$ -$ 480.00$ Supplier -$ $0.00 -$ $0.00 -$ -$ -$ - GNE 1.00 LS -$ $0.00 72,750.00$ $72,750.00 -$ -$ 72,750.00$ - Freight 1.00 LS -$ $0.00 2,250.00$ $2,250.00 -$ -$ 2,250.00$ - Ferguson 1.00 LS -$ $0.00 21,295.99$ $21,295.99 -$ -$ 21,295.99$ -Freight 1.00 LS -$ $0.00 500.00$ $500.00 -$ -$ 500.00$ - Vessco 1.00 LS -$ $0.00 5,413.00$ $5,413.00 -$ -$ 5,413.00$ - Shipping 1.00 LS -$ $0.00 500.00$ $500.00 -$ -$ 500.00$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%2,028.00$ Sales Tax 1.00 ea 8.735%9,306.18$ Totals 408.00$ 40,560.00$ 106,538.99$ 9,221.00$ 6,212.00$ 173,866.17$ Rice Lake Mark-up on Subs (5%)461.05$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)22,996.65$ Bond and Insurance Cost (1.5%)2,959.86$ Total Change Order Proposal Request 200,283.73$ Est Completion 10/31/2025 Days Requested 168.00 RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTION QTY UNIT LABOR FERGUSON WATERWORKS-2810 46997 SUNSET BLVD *O/S CITY LIMITS* SIOUX FALLS, SD 57106-8059 Phone: 605-777-6020 Deliver To: From:Alan-mark Iva alan-mark.iva@ferguson.com Comments: HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your bids: https://survey.medallia.com/?bidsorder&fc=2810&on=21621 10:21:14 MAY 13 2025 FERGUSON WATERWORKS #2516 Price Quotation Phone: 605-777-6020 Bid No:B205541 Bid Date:05/09/25 Quoted By:AMI Cust Phone:605-777-6020 Terms:CASH ON DEMAND Customer:SIOUX FALLS FORMAL QUOTE 46997 SUNSET BOULEVARD SIOUX FALLS, SD 57106 Ship To:SIOUX FALLS FORMAL QUOTE 46997 SUNSET BOULEVARD SIOUX FALLS, SD 57106 Cust PO#:HSP TO BLADDER TANK Job Name:COTTAGE GROVE Page 1 of 2 Item Description Quantity Net Price UM Total  FTPC10 10 FLG C110 TEE PC 1 1253.280 EA 1253.28 FFPPC1015 10X15'0 FLGXFLG PC DI SPL 1 2891.110 EA 2891.11 F9PC10 10 FLG 90 C110 BEND PC 1 877.900 EA 877.90 FPPPC10Y 10X9'0 FLGXPE PC DI SPL 1 1663.330 EA 1663.33 E2110 10 MEGAFLANGE FLG ADPT 1 414.690 EA 414.69 FPS400 PS400 PIPESEAL LINK SEAL W/CS N&B 10 13.970 EA 139.70 DBFPC10 10 DI C110 BLND FLG PC 1 322.290 EA 322.29 FTPC10P 10X4 FLG C110 TEE PC 1 1100.380 EA 1100.38 FFPPC10M 10X3'0 FLGXFLG PC DI SPL 1 1056.320 EA 1056.32 FTPC10 10 FLG C110 TEE PC 1 1253.280 EA 1253.28 FTPC10P 10X4 FLG C110 TEE PC 1 1100.380 EA 1100.38 FFPPC10P 10X4'0 FLGXFLG PC DI SPL 1 1210.260 EA 1210.26 FTPC10P 10X4 FLG C110 TEE PC 1 1100.380 EA 1100.38 DBFPC10 10 DI C110 BLND FLG PC 1 322.290 EA 322.29 FFPPCP06 4X0'6 FLGXFLG PC DI SPL 3 306.630 EA 919.89 FB9PCP 4 FLG 90 C110 BEND BASE PC 3 334.150 EA 1002.45 FNWNBSZ110 10 ZN 150# FLG NUT/BLT SET 12 34.070 EA 408.84 ATSGA10 10 FF 1/8 TORUSEAL NSF61 FLG GSKT 12 47.140 EA 565.68 FNWNBSZ1P 4 ZN 150# FLG NUT/BLT SET 12 9.600 EA 115.20 ATSGAP 4 FF 1/8 TORUSEAL NSF61 FLG GSKT 12 23.220 EA 278.64 IGCICFP 4 GALV CI 125# THRD COMP FLG 3 75.740 EA 227.22 GNP24 4X24 GALV RDY CUT PIPE TBE 3 321.140 EA 963.42 VCD2992NPE0 4X2 PTD FIP MECH TEE 920 3 227.690 EA 683.07 IGNKM 2X3 GALV STL NIP 3 27.060 EA 81.18 FNWX410CK LF 2 BRS 600# WOG THRD 2PC FP BV 3 126.390 EA 379.17 IGCPK 2 GALV MI CORED PLUG 3 18.170 EA 54.51 IGS9P 4 GALV MI 150# ST 90 ELL 3 303.710 EA 911.13 Net Total:$21295.99 Tax:$0.00 Freight:$0.00 Total:$21295.99 Page 2 of 2 10:21:14 MAY 13 2025 FERGUSON WATERWORKS #2516 Price Quotation Reference No:B205541 HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your bids: https://survey.medallia.com/?bidsorder&fc=2810&on=21621 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE Due to the uncertain impact of potential tariffs, Ferguson's quotation/proposal has not included any provision or contingency for future tariffs or increase of existing tariffs. Ferguson reserves the right to adjust prices to reflect the impact of any new or increased tariffs that affect our costs at the time of shipment. Ferguson will provide notice of any such adjustments along with documentation supporting the changes. CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER. ARE NOT FIRM UNLESS NOTED OTHERWISE. https://www.ferguson.com/content/website-info/terms-of-sale LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at Govt Buyers: All items are open market unless noted otherwise. Equipment Proposal GREAT NORTHERN ENVIRONMENTAL 1322 Helmo Avenue North Oakdale, MN 55128 (651) 289-9100 DATE: 05/06/25_Rev3 JOB NAME: Cottage Grove MN – Low Zone WTP ATTN: Chad Napstad, Project Manager Rice Lake Construction 4053 Chelsea Road West Monticello MN 55362 Cell: (218) 485-1529 Email: chad_napstad@ricelake.ord RE: Field Order 21 – Bladder Tanks Dear Mr. Napstad, In accordance with your request on April 22nd 2025, GNE is pleased to offer the following Firm Price Proposal for the Cottage Grove Low Zone Project as described below: Item#1 – 150,000 Gallon Wastewater Treatment Tank Materials: Three (3) Model FXA-2500-HP, P/N 21022500 Wessels Bladder Tank • 660 Gallon Capacity • 150psi rating • 48” Diameter • 110” Tall • 4” ANSI Connection • NSF 61 • Part # 21022500 • Standard Primer Finish: E61RL0020 (Cut Sheet Attached, See adder below for finish paint) • Materials Only, No Installation or Startup Included • FREIGHT: Excluded and added at cost at time of shipment PRICE: $24,250 EACH, $72,750 Total (Qty3) Optional Adder: Finish Coat $3,392 EACH. Macropoxy 646SW. See attached cut sheet for details Freight Estimate: $2,250 TOTAL Item#1 – 660 Gallon Bladder Tanks Equipment Proposal GREAT NORTHERN ENVIRONMENTAL 1322 Helmo Avenue North Oakdale, MN 55128 (651) 289-9100 1. Foundation Design: Not included 2. Spare parts: Not Applicable 3. Engineering Drawings: Submitted for Record Only. 4. O & M Manuals: Required sets of O & M Manuals. 5. Start-Up Services: Not Applicable 6. Lead Time: 14 weeks from Receipt of Order, Cut Sheets will be submitted for record Thank you for the opportunity and we look forward to working with you on the project. Sincerely, Matt Fritze, President Office: (651) 289-9100 Cell: (952) 239-2264 Accepted By: _______________________________ Signature: _______________________________ Date: _______________________________ PO#: _______________________________ DeZURIK.com DeZURIK QUOTATION 05/02/2025 Page 1 To: Invoice Terms:Net 30 Days Valid:30 day(s) Delivery Terms: FFA, Prepaid and Allow Date of Quote: 05/02/2025 Quote Number:QUO220484 Project Name: I.D. (Rep. Use): Line of Business: 4941 Water Treatment Make Order To: DeZURIK, INC. C/O VESSCO, INC. 8217 UPLAND CIRCLE CHANHASSEN MN 55317 United States Cory Stough Tel/Direct:952.941.2678 cstough@vessco.com Currency and Values expressed in USD ($) ANY PURCHASE ORDER ISSUED AS A RESULT OF THIS QUOTATION IS SUBJECT TO ALL OF THE MANUFACTURER©S CONDITIONS SET FORTH IN THIS DOCUMENT HEREOF, REASONABLE CONTRACT LANGUAGE NEGOTIATIONS AND FINAL ACCEPTANCE BY DEZURIK AT SARTELL, MN USA. UNLESS OTHERWISE NOTED, QUOTATIONS ARE VALID FOR 30 DAYS. UNTIL ACCEPTANCE OF ORDER, QUOTED PRICES AND DELIVERY ARE SUBJECT TO CHANGE. UNLESS OTHERWISE NOTED, PRICES ARE FIRM FOR SHIPMENT OF GOODS WITHIN 12 MONTHS FROM THE RELEVANT QUOTATION DATE. OUR PRICES ARE BASED ON CURRENT PRICES FOR MATERIAL. IF A SIGNIFICANT MATERIAL PRICE INCREASE OCCURS BETWEEN ORDER ACCEPTANCE AND SHIPMENT DATE, GOODS SCHEDULED TO SHIP BEYOND 12 MONTHS OF THE QUOTATION DATE ARE SUBJECT TO A PRICE ADJUSTMENT BY THE AMOUNT NECESSARY TO COVER SUCH AN INCREASE. Line#Cust. Line #Qty Order Code Unit Price Total Price 1 3 9542699 $1,074.00 $3,222.00 BAW,4,F1,CI,NBRN-NBR,150B,DI-S2*GS-6B-HD8 Style: BAW - DeZURIK AWWA C504 3-72"; C516 78" and larger Rubber Seated Butter¯y Valve (BAW) Size: 4 - 4 Inch (100mm) End Connection: F1 - Flanged Drilling; ASME Class 125/150 Body Material: CI - Cast Iron Packing: NBRN - Acrylonitrile Butadiene; Self Adjusting; -20 to 180° F. (-29 to 82° C.) Seat Material: NBR - Acrylonitrile Butadiene; Temperature -20 to 180° F. (-29 to 82° C.) Service Class: 150B - AWWA Class 150B Disc Material: DI - Ductile Iron with 316 Stainless Steel Edge Shaft Material: S2 - 316 Stainless Steel Coating: S30SC0 - 8 mils minimum of Blue DeZURIK Epoxy on Interior and Exterior with Standard (SP10) surface prep Actuator: GS-6B-HD8 - G-Series Handwheel; 8 In Dia Weight (Approx): 83 lbs/ 38 kgs Min Valve Temperature: -20 Degrees F. Max Temperature: 180 Degrees F. 2 1 9712116 $2,025.00 $2,025.00 BAW,10,F1,CI,NBRN-NBR,150B,DI-S2*GS-6B-CW8 DeZURIK.com DeZURIK QUOTATION 05/02/2025 Page 2 Line#Cust. Line #Qty Order Code Unit Price Total Price Style: BAW - DeZURIK AWWA C504 3-72"; C516 78" and larger Rubber Seated Butter¯y Valve (BAW) Size: 10 - 10 Inch (250mm) End Connection: F1 - Flanged Drilling; ASME Class 125/150 Body Material: CI - Cast Iron Packing: NBRN - Acrylonitrile Butadiene; Self Adjusting; -20 to 180° F. (-29 to 82° C.) Seat Material: NBR - Acrylonitrile Butadiene; Temperature -20 to 180° F. (-29 to 82° C.) Service Class: 150B - AWWA Class 150B Disc Material: DI - Ductile Iron with 316 Stainless Steel Edge Shaft Material: S2 - 316 Stainless Steel Coating: S30SC0 - 8 mils minimum of Blue DeZURIK Epoxy on Interior and Exterior with Standard (SP10) surface prep Actuator: GS-6B-CW8 - G-Series Chainwheel; 8 In Dia Weight (Approx): 194 lbs/ 88 kgs Min Valve Temperature: -20 Degrees F. Max Temperature: 180 Degrees F. 3 1 1001302 $6.00 $6.00 LINK CLOSING 3/16 4 20 1003703 $8.00 $160.00 ACC*CN102 Style: ACC - Accessories Accessory Code: CN102 - Chain Std Link; Chwhl Act©s; Price per Foot Weight (Approx): 0 lbs/ 0 kgs Total $5,413.00 *Estimated manufacturing lead times included in this quotation are de®ned as "after release of order to production" (ARO) and are subject to change based upon availability of parts and manufacturing capacity at the time the goods are released to production. Production orders are considered released to production upon receipt. Manufacturing lead times do not include transit lead times. Estimated lead times are based upon the items and quantities listed on the quotation. Any changes to order codes and/or quantities may result in changes to manufacturing lead times. MANUFACTURER’S CONDITIONS These conditions apply to all quotations, orders and contracts for DeZURIK, Inc. (“we,” “us” or “our”) Form 1445-1021 1. CONSTRUCTION AND LEGAL EFFECT: Our sale to you (defined as the purchaser of goods from us), is limited to and expressly made conditional on your assent to these typed and printed terms and conditions of sale, the face and reverse side hereof (‘These Terms”), all of which form a part of the agreement to sell and which supersede and reject all prior writings (including your order), representations, negotiations with respect hereto and any conflicting terms and conditions of yours, any statement therein to the contrary notwithstanding. The sending of the purchase order for the goods referred to herein, whether or not signed by you, or your acceptance of the goods or payment operates as acceptance by you of These Terms. In case of conflict between These Terms and the terms of your purchase order or acceptance, These Terms govern; any different or conflicting terms submitted by you in any purchase order or acceptance shall be deemed objected to by us and shall be of no effect unless specifically agreed to by us in writing. We will furnish only the quantities and goods specifically listed on the face hereof or the pages attached hereto., or any updates or modifications to the same purchase order. We assume no responsibility for other terms or conditions or for furnishing other equipment or material shown in any plans and/or specifications for a project to which the goods quoted or ordered herein pertain or refer. Our published or quoted terms and conditions are subject to change without notice prior to acceptance of order. 2. PRICES: Unless otherwise noted on the face hereof, quotations are valid for 30 days, prices are net, FCA Incoterms 2020 our factory. Stenographic, clerical, and mathematical errors are subject to correction. Until acceptance of order on These Terms, quoted prices and delivery are subject to change. Thereafter, unless otherwise noted, prices are firm for shipment of goods within 12 months from the relevant quotation date. Our prices are based on current prices for material. We will endeavor to obtain the lowest pricing on materials from our suppliers, but if a significant material price increase occurs between order acceptance and shipment date, goods scheduled to ship beyond 12 months of the quotation date are subject to a price adjustment by the amount necessary to cover such increase. 3. DELIVERY: Dates for the furnishing of services and/or delivery or shipment of goods are approximate only and are subject to change. Quoted lead times are figured from the later of date of acceptance of order on These Terms or from the date of receipt of complete technical data and approved drawings as such may be necessary. We shall not be liable, directly or indirectly, for any delay in or failure to perform caused by carriers or suppliers or delays from labor difficulties, shortages, strikes or stoppages of any sort, failure or delay in obtaining materials, customer requested order changes, fires, floods, storms, accidents, government restrictions, epidemics, pandemics, causes designated acts of God or force majeure by any statute or court of law or other causes beyond our reasonable control. 4. SHORTAGE, DAMAGE, ERRORS IN SHIPMENT: Our responsibility ceases upon delivery to carrier. Risk of loss, injury or destruction of property, shall be borne by you from and after our delivery to carrier, and such loss, injury or destruction shall not release you from the obligation to pay the purchase price. You shall note receipt for goods that are not in accordance with bill of lading or express receipt and you shall make claim against such carrier for any shortage, damage or discrepancy in the shipment per the ICC Code for Freight Claims promptly. You shall inspect and examine all items and goods covered by the order when unpacking crated or boxed goods, and if damage is discovered, leave as is until the carrier’s agent makes examination and notation on freight or express bill of concealed damage. We will render reasonable assistance to help trace and recover lost goods and collect just claims as a business courtesy, but without obligation. We do not guarantee safe delivery. 5. TAXES: Our prices do not include sales, use, excise, occupation, processing, transportation or other similar taxes which we may be required to pay or collect with respect to any of the materials covered hereby under existing or future law. Consequently, in addition to the price specified herein, such taxes shall be paid by you, or you shall provide us with a tax exemption certificate acceptable to the appropriate taxing authorities. You shall also assume and pay any import or export duties and taxes, with respect to the materials covered by the order, and shall hold harmless and reimburse us therefrom. 6. CREDIT AND PAYMENT: Unless otherwise noted on the face hereof, payment of goods shall be 100% thirty (30) days net in US dollars. Payment shall be made: (a) in full without set-off, counterclaim, or withholding of any kind; and (b) not contingent on payment from or approval of any third party. Prorated payments shall become due with partial shipments. We reserve the right at any time to suspend credit or to change credit terms provided herein, when, in our sole opinion, your willingness or ability to pay your obligations to us is in doubt. Failure to pay invoices at maturity date, at our election, makes all subsequent invoices immediately due and payable irrespective of terms, and we may withhold all subsequent deliveries until the full account is settled and we shall not, in such event, be liable for non-performance of contract in whole or in part. You agree to pay, without formal notice, 1.5% per month of the amount not paid when due, provided that, if such rate is in excess of applicable governing law, you agree to pay the maximum permitted rate. 7. CANCELLATIONS AND CHANGES: Orders which have been accepted by us are not subject to your cancellation or changes in specifications, except upon our written consent, and we may require, as a condition of such consent, appropriate modification charges and adjustments in price, delivery schedule and other relevant terms, and in the case of cancellation, cancellation charges. In the event we accept your cancellation, you shall be liable for a cancellation charge equal to the higher of (i) 25% of the purchase price of the item(s), or (ii) any loss or cost incurred by us, including, but not limited to, cost of materials, labor, engineering, reconditioning and reasonable overhead. 8. DEFERRED SHIPMENT: If shipment is deferred at your request, payment of the contract price shall become due when you are notified that the equipment is ready for shipment. If you fail to make payment and/or furnish shipping instructions, we may either extend time for so doing or cancel the contract. In case of deferred shipment at your request, storage and other reasonable expenses attributable to such delay shall be payable by you. 9. LIMITED WARRANTY: Products, auxiliaries and parts thereof that we manufacture for a period of twenty- four (24) months from the date of shipment from our factory, are warranted to the original purchaser only against defective workmanship and material, but only if properly stored, installed, operated, and serviced in accordance with our recommendations and instructions. For items proven to be defective within the warranty period, your exclusive remedy under this limited warranty is repair or replacement of the defective item, at our option, FCA Incoterms 2020 our facility with removal, transportation, and installation at your cost. Products or parts manufactured by others but furnished by us are not covered under this limited warranty. We may provide repair or replacement for other’s products or parts only to the extent provided in and honored by the original manufacturers’ warranty to us, in each case subject to the limitations contained in the original manufacturer’s warranty. No claim for transportation, labor, or special or consequential damages or any other loss, cost or damage is being provided in this limited warranty. You shall be solely responsible for determining suitability for use and in no event shall we be liable in this respect. This limited warranty does not warrant that any product or part we manufacture is resistant to corrosion, erosion, abrasion or other sources of failure, nor do we warrant a minimum length of service. Your failure to give written notice to us of any alleged defect under this warranty within twenty (20) days of its discovery, or attempts by someone other than us or our authorized representatives to remedy the alleged defects therein, or failure to return product or parts for repair or replacement as herein provided, or failure to store, install, or operate said products and parts according to the recommendations and instructions furnished by us shall be a waiver by you of all rights under this limited warranty. This limited warranty is voided by any misuse, modification, abuse or alteration of our product or part, accident, fire, flood or other Act of God, or your failure to pay entire contract price when due. The foregoing limited warranty shall be null and void if, after shipment from our factory, the item is modified in any way or a component of another manufacturer, such as but not limited to; an actuator is attached to the item by anyone other than our factory authorized service personnel. All orders accepted shall be deemed accepted subject to this limited warranty, which shall be exclusive of any other or previous warranty, and this shall be the only effective guarantee or warranty binding on us, despite anything to the contrary contained in the purchase order or represented by any agent or employee of ours in writing or otherwise, notwithstanding, including but not limited to implied warranties. THE FOREGOING REPAIR AND REPLACEMENT LIMITED WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, OBLIGATIONS AND LIABILITIES, INCLUDING, BUT NOT LIMITED TO, ALL WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR OF MERCHANTABILITY OR OTHERWISE, EXPRESSED OR IMPLIED IN FACT OR BY LAW, AND STATE OUR ENTIRE AND EXCLUSIVE LIABILITY AND YOUR EXCLUSIVE REMEDY FOR ANY CLAIM IN CONNECTION WITH THE SALE AND FURNISHING OF SERVICES, GOODS OR PARTS, THEIR DESIGN, SUITABILITY FOR USE, INSTALLATION OR OPERATIONS. NEITHER ANY PERFORMANCE OR OTHER CONDUCT, NOR ANY ORAL OR WRITTEN INFORMATION, STATEMENT OR ADVICE PROVIDED BY US OR ANY OF OUR EMPLOYEES OR AGENTS WILL CREATE A WARRANTY, OR IN ANY WAY INCREASE THE SCOPE OR DURATION OF THIS LIMITED WARRANTY. 10. INTELLECTUAL PROPERTY. We shall indemnify and hold you harmless from any amount that you are required to pay to a third-party pursuant to final, non-appealable court order as a result of such third- party’s claim that a product sold hereunder infringes any United States patent or copyright of such third party; provided that our obligation of indemnification is contingent upon (a) your notifying us in writing of any such claim within 20 days of receipt thereof, (b) your providing us with exclusive control of the defense and/or settlement thereof, and (c) your cooperating with us in such defense and/or settlement. In the event of such a successful infringement claim by the third party, at our option, we shall either (i) modify the product sold hereunder so that it performs comparable functions without infringement, (ii) obtain a royalty-free license for you to continue using the infringing product or (iii) refund to you the then-depreciated fair market value of the infringing component. We shall have no obligation under this Section to the extent a claim is based upon (a) the combination, operation or use of the product with equipment, products, hardware, software, systems or data that was not provided by us, if such infringement would have been avoided in the absence of such combination, operation or use, or (b) your use of the product in any manner inconsistent with our written materials regarding the use of such product. This Section states our entire liability and your exclusive remedy with respect to any alleged infringement arising from the use of the products sold hereunder or any part thereof and is subject to the other limitations contained in These Terms. 11. LIMITATION OF LIABILITY: IN NO EVENT SHALL WE BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, PUNITIVE, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, DAMAGE TO OR LOSS OF OTHER PROPERTY OR EQUIPMENT, BUSINESS INTERRUPTION, COST OF SUBSTITUTE PRODUCTS, LOSS OF TIME, LOSS OF PROFITS OR REVENUE, COST OF CAPITAL, LOSS OF USE, OR DIMINUTION IN VALUE) WHATSOEVER, AND OUR LIABILITY, UNDER NO CIRCUMSTANCES, WILL EXCEED THE CONTRACT PRICE FOR THE GOODS AND/OR SERVICES FOR WHICH LIABILITY IS CLAIMED. ANY ACTION FOR BREACH OF CONTRACT BY YOU, OTHER THAN RIGHTS RESPECTING OUR LIMITED WARRANTY DESCRIBED IN SECTION 9 ABOVE, MUST BE COMMENCED WITHIN 12 MONTHS AFTER THE DATE OF SALE. 12. EXPORT CONTROL COMPLIANCE: You agree and acknowledge that the products are sold in accordance with U.S. export control and sanctions laws, regulations and orders, as they may be amended from time to time. You agree to ascertain and comply with all applicable export and re-export obligations and restrictions, including without limitation, U.S. export and re-export controls under the Export Administration Regulations (“EAR”), International Traffic in Arms Regulations (“ITAR”), and all regulations and orders administered by the U.S. Department of Treasury, Office of Foreign Assets Control (collectively, “U.S. Export Control Laws”). If you are conducting the export from the United States or the re- export from a country outside the United States, you shall comply with such U.S. Export Control Laws and obtain any license or other authorization required to export or re-export the products and related technology. We shall reasonably cooperate and exercise reasonable efforts, at your expense, to support you in obtaining any necessary licenses or authorizations. You shall not export or re-export the products and/or related technology to any country or entity to which such export or re-export is prohibited, including, but not limited to any country or entity under sanction or embargoes administered by the United States. Any diversion contrary to the law of the United States is prohibited. You will not take, and will not solicit us to take, any action that would violate any anti-boycott or any export or import statutes or regulations of the United States or other governmental authorities, and shall defend and indemnify us for any loss or damage arising out of or related to such actions. 13. GENERAL COMPLIANCE WITH LAWS. In addition to your obligations under Section 12 above, you represent and warrant that, in performing your duties under this Agreement, you will comply with, at your sole expense, all applicable laws and regulations of any governmental authority, including, but not limited to your duties involving any required registrations, requirements as to product contents, packaging and labeling, restraint of trade, consumer laws, data privacy, export regulations, and environmental laws. You agree and acknowledge you have had an opportunity to obtain legal advice regarding, and currently comply with, all applicable legal requirements that prohibit unfair, fraudulent or corrupt business practices, including, but not limited to the U.S. Foreign Corrupt Practices Act (FCPA) as well as U.S. and other legal requirements that are designed to combat terrorism and terrorist activities. In addition, neither you nor any of your equity interest owners, officers or directors are named as a “specially designated national’ or “blocked person” as designated by the United States Department of the Treasury’s Office of Foreign Assets Control under the U.S. PATRIOT Act. 14. INDEMNIFICATION BY YOU. You will indemnify, defend and hold us and our corporate parents and other affiliates and their respective officers, directors, stockholders, members, insurers, attorneys, employees, agents, successors, predecessors, assigns, heirs and personal representatives harmless against any and all liability, claims, suits, actions, losses, liabilities, damages, costs and legal fees arising out of or related to: (i) any conduct of you or any related party as described in Sections 12 or 13 above; or (ii) your breach of any other provision herein. 15. PROPRIETARY INFORMATION: All specifications, drawings, data, manuals, designs, information, ideas, methods, patterns and inventions made, conceived, developed or generated by us incident to the procurement or performance of this order (“Work Product”) will vest in, inure to and be the sole property of us. You will not copy, publish or otherwise disclose, in whole or in part, to others such Work Product without the express prior written permission of us. You will not use information furnished hereunder for any purpose other than for operation and maintenance of the goods and services or for any purpose other than as explicitly intended by us. The rights and obligations in this Section 15 will survive termination or expiration of this order. . 16. ARBITRATION: Any controversy or claim arising out of or relating to this Agreement or the breach thereof shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The venue for such proceedings shall be St. Cloud, MN. 17. TEXAS WAIVER OF CONSUMER RIGHTS: If you are entitled to its protection, you hereby agree to waive your rights under the Deceptive Trade Practices-Consumer Protection Act, Section 17.41 et seq., Business & Commerce Code, a law that gives consumers special rights and protections. You warrant that, after consultation with an attorney of your own selection, you voluntarily consent to this waiver. 18. APPLICABLE LAW: The rights and duties of the parties shall be governed by the laws and exclusive jurisdiction of the State of Minnesota without regard to the conflict of law principles thereof. You agree the United Nations Convention on Contracts for the International Sale of Goods or any subsequently enacted treaty or convention shall not apply to These Terms. 19. NO OTHER CONTRACT PROVISIONS; OTHER: These Terms reflect the entire agreement with respect to the products. Terms and conditions of your order shall be without force and effect, except to the extent identical herewith. No dealer, broker, branch manager, agent, employee or representative of ours has any power of authority except to take orders for our products and to submit the same to us, at our factory, for our approval and acceptance on the terms herein or rejection. There are no representations, agreements, obligations, or conditions, expressed or implied, statutory or otherwise, relating to the subject matter hereof, other than herein contained. DeZURIK, Inc. and related terms (we, us and our) shall refer to DeZURIK, Inc. and its affiliates. If any provision hereof is invalid or not enforceable under applicable law, the remaining provisions shall remain in full force and effect. Any assignment of your rights hereunder without our consent (which shall not be unreasonably withheld) shall be void. These Terms shall be binding on your successors and assigns. Our failure to require your performance of any of These Terms shall not serve as a waiver of or diminish our rights to require strict performance of such provision or These Terms. May 16, 2025 Rice Lake Construction Group Attn: Mr. Chad Napstad Re: Low Zone WTP- FO #21 Cottage Grove, MN Please add $ 5,628 for the painting of additional piping as shown on the above referenced drawings. The following is a breakdown: Labor: 36 hours x $ 105.00 $ 3,780 Materials: epoxy, poly, brushes and solvent $ 940 Stenciling: material and labor $ 200 Sub Total $ 4,920 OH & P $ 738 Total $ 5,628 Option Add: $1,600 to prep, paint and stencil three bladder tanks. Please do not hesitate to contact me at 612-760-2868 with any questions you might have regarding this matter. Respectfully Submitted, Mr. Duwaine Reinhardt President Reinhardt & Sons Painting, Inc. ESTIMATE Prepared for:ESTIMATE #DATE BA25-345 5/7/2025 Page 1 of 2 Mavo Concrete Sawing will provide the Labor and Equipment Necessary to perform the work Specifically described below Subject to the conditions on the following pages: PROJECT ADDRESS ZIP 10901 Ideal Ave S 55016 QTY TOTAL 1 Add $600.00 Add $425.00 TOTAL $1,993.00 218-485-1529 chad_napstad@ricelake.org CITY, STATE Cottage Grove, MN Cottage Grove WTP Saw cut/remove/dispose of the following: Core drill a 14" hole through 18" concrete deck DESCRIPTION Mavo Concrete Sawing Services, Inc. 80 2nd Ave. SE. New Brighton, MN 55112 Brandon Abbott, PM - (612) 743-1345 MBE - DBE PROJECT NAME Rice Lake Chad Napstad COST *Lift and/or access to work area to be provided or price will vary Exclusions: *Excavation, backfill, compaction *Pour back *GPR Scanning *Hole covers / handrails *Supply or installation of new If off hours are required *Shoring leading edge of openings *Layout If GPR Scanning is required ACCEPTANCE SIGNATURE ESTIMATE Prepared by:Brandon Abbott ESTIMATE DATE Office: (763) 788-7713 BA25-345 5/7/2025 Cell: (612) 743-1345 Email: babbott@mavo.com Authorized Signature Brandon Abbott Terms of Payment: Net 30 days Payments to be made as followed: In the event payment is not made as outlined herein, the undersigned agrees to pay all costs of collection and attorney's fees incurred by Mavo Systems, Inc. All material is guaranteed to be specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration of deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance. Owner agrees to supply Mavo Systems, Inc. with 110 volt power and portable water to complete the cleaning process. Note: This proposal may be withdrawn by us if not accepted within 60 days Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined. Mavo Concrete Sawing Services, Inc. MBE-DBE DUE TO US AFTER OUR CONTRACT WORK IS COMPLETE GC/Owner to make every attempt to locate & de-energize all Facilities or Utilities possibly affected by cutting operation in and below slab; Mavo Concrete Sawing has no information pertaining to and assumes no Page 2 of 2 These should be verified, located, considered and/or de-energized prior to work. unless specifically located and marked by others. GC/Owner to provide all dust/noise/safety barriers, responsibility for under or in slab or wall Facilities or Utilities, inbedments or structures; GC/Owner to provide ALL access (including Platforms, Lifting) to work area/remove obstacles; and to minimize mobilizations and down time: Standby/Downtime for Others' requirements will be charged @ $125/ManHR: Site Specific Training @$125/ManHR. NO RETAINAGE SHALL BE WITHHELD FROM PAYMENTS DESCRIPTION Please allow 10 working days notice Per Mobiliaztion (Min. Charge is $400) Any Prices quoted are based on stated dimensions and Quantities and Work done on Regular Time as described and under existing Insurance;variations may alter price. Notwithstanding any Contract Between You and the Owner; and any HAZARDOUS MATERIAL ABATEMENT/DISPOSAL necessary. ACCEPTANCE SIGNATURE NO temporary and NO permanent shoring, lintels or covers for openings are included. All Supervision, Engineering and/or Design AND LAYOUT considering structural integrity and existing or future adjacent equipment, fixtures etc. is responsibility of Owner or General Contractor. Removal and/or Disposal of Concrete/debris/slurry is included FIELD ORDER STANTEC – 4/18/2025 193805365 – Cottage Grove Low Zone Water Treatment Plant PAGE C-942- 1 SECTION C-942 – FIELD ORDER FIELD ORDER NO.: 21 Owner: Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2333 Project: Low Zone Water Treatment Plant Contract Name: Date Issued: 4/18/2025 Effective Date of Field Order: 4/18/2025 Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with Paragraph 11.04 of the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification Section(s): 03 30 00; 09 91 00; 40 05 10; 40 05 25 Drawing(s) / Details (s): NA Description: Addition of bladder tanks to mitigate transient surge. Refer to attached drawings and price quote for tanks. • Add (3) 48” bladder tanks to the pump room. Wessels Company FXA-2500 Model (660 gallon) @ 150 PSI, 4” connection. 25 psi air pre-charge. • Connect a 10” header to the house/chem/fire connection in the lower level as noted and bring into the pump room through a new hole in the floor. • Add valving as noted. Provide isolation valves and drain valves for each tank. • Provide a concrete equipment pad. Attachments: • Markup of D403 and D403A • Wessels Company Tank Specification Issued by Engineer By: Brian Lintgen Title: Project Manager Date: 4/18/2025 Temperature Range: -20°F to 240°F SUBMITTAL WATER WELL & PRESSURE BOOSTER 2 1/28/2019Rev. C-1008B Submittal Sheet No. FXA-1000-HP to FXA-15000-HPModels: Date Date Date _____________________________________ _____________________________________ _____________________________________ _____________ _____________ _____________ Approved By Order No. EXPANSION TANKS FXA-HP-SERIES Maximum Design Pressure: _____ Design Parameters: System Connection: Epoxy lined NSF 61 Listed FDA Approved Sales Rep. Contractor Engineer Location Job Name _________________________________ _________________________________ _________________________________ _________________________________ Notes Construction: Shell: Carbon Steel Heads: Carbon Steel Exterior: Carbocoat 140 - Harvester Red Bladder: Heavy Duty Butyl _________________________________ _________________________________ Submitted By ________ ________ ________ Typical Specification Furnish and install, as shown on plans, a ______________ gallon _____________" diameter X ____________" (high) pre- charged steel water well & pressure booster expansion tank with replaceable heavy-duty butyl bladder. The tank shall have NPT epoxy lined system connections and a 0.302”-32 charging valve connection (standard tire valve) to facilitate the on-site charging of the tank to meet system requirements, a pressure gauge, and bladder integrity monitor. The tank must be constructed in accordance with most recent addendum of Section VIII Division 1 of the ASME Boiler and Pressure Vessel Code. Products comply with NSF/ANSI Standard 61. Each tank shall be Wessels model number FXA-___________-HP or approved equal. Model Number Part Number 150 PSI Part Number 200 PSI Part Number 250 PSI Part Number 300 PSI Tank Volume (Gallons)Tagging Information Quantity FXA-1000-HP 21021000 21041000 21051000 21061000 264 FXA-1200-HP 21021200 21041200 21051200 21061200 317 FXA-1400-HP 21021400 21041400 21051400 21061400 370 FXA-1600-HP 21021600 21041600 21051600 21061600 422 FXA-2000-HP 21022000 21042000 21052000 21062000 528 FXA-2500-HP 21022500 21042500 21052500 21062500 660 FXA-3000L-HP 21023000 21043000 21053000 21063000 792 FXA-3000S-HP 21023001 21043001 21053001 21073001 792 FXA-4000-HP 21024000 21044000 21054000 21064000 1056 FXA-5000-HP 21025000 21045000 21055000 21065000 1320 FXA-7500-HP 21027500 21047500 21057500 21067500 1980 FXA-10000-HP 21029999 21049999 21059999 21069999 2640 FXA-15000-HP 21520000 21540000 21550000 21560000 3963 Description: Wessels patented type FXA-HP (High Pressure) tanks are ASME replaceable bladder type pre-charged water well & pressure booster expansion tanks for commercial and industrial well and water systems, booster systems, or other potable water applications. They are designed to deliver water under pressure between pump cycles to provide sufficient flow to meet demands. The water is contained in a butyl bladder. All FXA hydro-pneumatic tanks can be installed vertically or horizontally. Products comply with NSF/ANSI Standard 61. D MONITOR FXA-1000-HP TO FXA-15000-HP BLADDER INTEGRITY GAUGE EXPANSION TANKS 2 1/28/2019 SUBMITTAL WATER WELL & PRESSURE BOOSTER Models: FXA-1000-HP to FXA-15000-HP Submittal Sheet No. C-1008B Rev. FXA-HP-SERIES C E G F B A Model Number Dimensions in Inches Approx. Shipping Weight (lbs) A B System Connection Charging Valve E F G 150 PSI 200 PSI 250 PSI 300 PSI C D FXA-1000-HP 36 87 3 0.302- 32NC 30 8 9 1/8 596 698 830 978 FXA-1200-HP 98 1/2 676 905 1118 1408 FXA-1400-HP 110 1/2 8 7/8 756 1107 1330 1670 FXA-1600-HP 48 84 42 9 9 1/8 1222 1413 1713 2105 FXA-2000-HP 96 1399 1643 2026 2352 FXA-2500-HP 110 4 8 7/8 1548 1935 2352 2906 FXA-3000L-HP 133 9 1890 2198 2782 3444 FXA-3000S-HP 60 93 54 10 9 3/4 2371 2694 2965 3487 FXA-4000-HP 115 9 7/16 2586 3291 3736 4386 FXA-5000-HP 138 9 7/8 3041 3858 4485 5305 FXA-7500-HP 72 140 60 11 8 4392 5491 6583 7614 FXA-10000-HP 172 5437 6796 8068 9397 FXA-15000-HP 243 7851 9814 12030 13564 Notes: Tanks are factory pre-charged at 40 psig and field adjustable.• California code-sight glass is available upon request.• Tanks installed horizontally must have the system connection below the horizontal • centerline of the tank. Mounting clips are available upon request.• U.S. Patent No. 8,633,825 B2• Dimensions & Weights: LIFT RING LIFT RING 1" NPT PLUG                           ˘ ˇˆ   ˘ ˇˆ   ˘ ˇˆ   ˘ ˇˆ˙  ˙ ˝˛˘˚˜˛ ˇˆ ˝˜  ˝˛˘˚˜˛ ˇˆ ˝˜  ˙ ˝ ˘       ˜!" # $!" ˙  ˜!" ˙  ˜!" ˙ % ˘˘ˇ$˘ !$& ˆ" ˘ # % ˘˘ˇ$˘  ˘ # % ˘˘ˇ$˘  ˘ ˙ %# ˘ ˙ %# ˘ ˙ %˙ % $  ˝˛˘˚˜˛   ˛˘$˛ˇ˚' $˙  ˝˛˘˚˜˛   ˛˘$˛ˇ˚' $˙  (˙ $'$˛     ˛ ˆˇ$˛))˙ (  ˘'  ˝ '˛˛˘ ˛)*+ $$$)ˇ˘˛ˇ  ˛ˇ$  )!$&  #" ,  ˘  ˘  ˘  ˘  ˘  ˘             ˙ ˝ ˙ ˘ !$& ˆ" ˙ ˝  ˝ )$ # ˙ !"˛ˇ $&  # ˛˘  ˘  ˛ ˘ ˙ %   ˘ˇ$  ˝) ˙ %, ˘˘ˇ$˘  ˘ ˙ %  ˘ˇ $  ˙  ˙ ˙ % ˘˘ˇ$˘ !$& ˆ" ˘  #   ˙ ˙ #   ˙,       ˙   ,   ˙   , !$ &  ˘ ˛ )    # " ˜ˇ˙ ˙˛  )$˛ˇ˜$$ ($ˇˇ ˛ˇ˛ˇ˜) ˛$$˛)˝)˜  # ˙ ˙ ),,ˆ ˆ)-.-/ )˙ˆ )˜))  $+  ˜)))˛$ˇ ˘)˛˜)) ˘˛ ˝ # ˛ˇ ) ˛))&    ),ˆ ),ˆ˙ )#ˆ   ˛ $   ˜  !   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HIGH SERVICE PUMP NO. 1 HSP-1 HIGH SERVICE PUMP NO. 2 HSP-2 HIGH SERVICE PUMP NO. 3 HSP-3 HIGH SERVICE PUMP NO. 4 HSP-4 BACKWASH PUMP NO. 1 BWP-1 BACKWASH PUMP NO. 2 BWP-2 2' - 1 " 1 ' - 1 1 " 6'-0" 4'-0" 3'-2" 11 ' - 7 " 9' - 4 " 13 ' - 6 " 2' - 6 " 24" FW (DI) TO DISTRIBUTION SYSTEM 24" MAG METER 1' - 7 " 4'-6" 5' - 0 " 5 ' - 0 " 1 0 ' - 1 " 24" FW (DI) TO DISTRIBUTION SYSTEM 24" MAG METER 3" (DI) HOUSE WATER TO SPRINKLER CONNECTION 4" (DI) HOUSE WATER (CHEM FEED CONNECTION)5' - 0 " 14 ' - 1 " 2' - 0 " 8" FW (DI) FROM SURGE RELIEF VALVE TO SPRAY WASH 3'-5" 2' - 3 " 2 ' - 1 " 2'-0"16 " F W ( D I ) 8" F W ( D I ) 16" MAG METER 16" BUTTERFLY VALVE (TYP) CHLORINE BOOSTER PUMPS 1" (FLUORIDE) 1" (CHLORINE) 1" (CHLORINE) 1" (FLUORIDE) TO PRETREATMENT BACKWASH HEADER 16" FW (DI) 8" FW (DI) 24" RW (DI) TO GAC BACKWASH HEADER 4'-6" 20" RW (DI) FROM WELL 10 20 " R W ( D I ) 3 D403A 4 D403A 2 D403A TO CLEARWELL A SEE DWG. NO D406 30" BV 30" BV 5 D403A 30" OF (DI) 4' - 5 " 20" SLEEVE SEE DETAIL 1/D501 24" SLEEVE SEE DETAIL 1/D501 24" SLEEVE SEE DETAIL 1/D501 24" SLEEVE SEE DETAIL 1/D501 (TYP.) 30" SLEEVE SEE DETAIL 1/D501 (TYP.) 24" SLEEVE SEE DETAIL 1/D501 (TYP.) 3'-2" 3" BFP 4" BFP 8" B F P CL CL CL CL CL CL 24" PUMP DISCHARGE HSP-1 24" PUMP DISCHARGE HSP-2 10" PUMP DISCHARGE HSP-3 16" PUMP DISCHARGE BWP-1 9' - 2 " 90° ELBOW WITH 8" BV ON VERTICAL PIPE PIPE PENETRATION SEE DETAIL 1/D501 4 D403 C ED CLEARWELL PUMP CHAMBER 006 HALLWAY 004 CLEARWELL 008 24" EFF (DI) CLEARWELL EL 803.99 EL 794.03 EL 787.75 EL 795.97 EL 799.66 24" BV 24" BLIND FLANGE 24" RW (DI) 24" RW-F (DI) EL 794.91 EL 797.47 30" BV PROVIDE STEM EXTENSION WITH VALVE KEY OPERATING NUT WITHIN A VALVE BOX EMBEDDED IN SLAB 24" EFF (DI) 30" (DI) EL 779.50 24" SLEEVE SEE DETAIL 1/D50124" SLEEVE SEE DETAIL 1/D501 30" SLEEVE SEE DETAIL 1/D501 30" SLEEVE SEE DETAIL 1/D501 EL 807.83 MAIN LEVEL NEW 34 EL 803.99 EL 794.03 EL 787.75 RAW WATER BYPASS AND PT EFFLUENT CLEARWELL B CLEARWELL A 24 " E F F ( D I ) 30 " E F F ( D I 0 1 ) 30 " ( D I 0 1 ) CLEARWELL PUMP CHAMBER 006 PUMP ROOM 117 EL 777.00 PROVIDE FLOOR STAND WITH STEM EXTENSION AND HANDWHEEL OPERATOR TO VALVES BELOW EL 779.50 EL 794.00 LOWER LEVEL EL 807.83 MAIN LEVEL NEW D CLEARWELL PUMP CHAMBER 006 PIPE GALLERY 002 FILTER ROOM 116 PUMP ROOM 117 24 " R W ( D I ) 24" RW (DI) FROM GAC FILTERED WATER HEADER EL 804.00 EL 777.00 EL 779.50 PIPE PENETRATION SEE DETAIL 1/D501 4 EL 802.3330" OF (DI) 16" VT (DI) EL 810.50 PUMP ROOM 117 CLEARWELL PUMP CHAMBER 006 16" SLEEVE SEE DETAIL 1/D501 30" SLEEVE SEE DETAIL 1/D501 EL 805.50 SHEET NUMBER AR C H I T E C T PR I N T N A M E : SI G N A T U R E : DA T E : LI C . N O . SURVEY DRAWN DESIGNED APPROVED PROJ. NO. 73 3 M a r q u e t t e A v e n u e , S u i t e 1 0 0 0 I H E R E B Y C E R T I F Y T H A T T H I S P L A N , S P E C I F I C A T I O N O R R EP O R T WA S P R E P A R E D B Y M E O R U N D E R M Y D I R E C T S U P E R V I S I O N AN D T H A T I A M A D U L Y L I C E N S E D UN D E R T H E L A W S O F T H E S T A T E O F Mi n n e a p o l i s , M N 5 5 4 0 2 ww w . s t a n t e c . c o m CHECKED - Pl o t D a t e : TH E C O N T R A C T O R S H A L L V E R I F Y A N D B E R E S P O N S I B L E F O R AL L D I M E N S I O N S . D O N O T S C A L E T H E DR A W I N G . A N Y E R R O R S O R O M I S S I O N S S H A L L B E R E P O R T E D TO S T A N T E C W I T H O U T D E L A Y . T H E CO P Y R I G H T S T O A L L D E S I G N S A N D D R A W I N G S A R E T H E P R O P ER T Y O F S T A N T E C . R E P R O D U C T I O N OR U S E F O R A N Y P U R P O S E O T H E R T H A N T H A T A U T H O R I Z E D B Y S T A N T E C I S F O R B I D D E N . Fi l e P a t h : CI T Y O F C O T T A G E G R O V E , M N WA T E R T R E A T M E N T P L A N T MI N N E S O T A 193805365 JU N E 5 , 2 0 2 3 9/ 1 1 / 2 0 2 3 1 2 : 5 6 : 4 4 P M BI M 3 6 0 : / / 1 9 3 8 0 5 3 6 5 _ W T P _ C o t t a g e _ G r o v e / 1 9 3 8 0 5 3 6 5 d _ m d .r v t D403A EN L A R G E D P L A N - M A N I F O L D G A L L E R Y / C L E A R W E L L P U M P C H A MB E R A N D S E C T I O N S RY A N J . C A P E L L E 43 1 4 2 PRC BWL RJC AMH SCALE: 1/4" = 1'-0" ENLARGE PLAN - MANIFOLD GALLERY / CLEARWELL PUMP CHAMBER SCALE: 1/4" = 1'-0"D403A 2 SECTION SCALE: 1/4" = 1'-0"D403A 3 SECTION SCALE: 1/4" = 1'-0"D403A 4 SECTION 0 2'4'8' N SCALE: 1/4" = 1'-0"D403 5 SECTION 24" SLEEVE SEE DETAIL 1/D501 NO. REVISION DATE 1 ADDENDUM 4 7/07/23 CONFORMED 9/15/23 Install 10x10 tee on vertical pipe10" DIP at ceiling 10" DIP up through hole cored in floor Pressure surge tank piping Lower Level 22 ' - 0 " 10" Butterfly Valve 10" Tee with blind flange tapped for drain valve Change Order Proposal #: 017 May 30th, 2025 Brian Lintgen, PE Stantec 3717 23rd Street South St. Cloud MN 56301-5094 Re: Cottage Grove Low Zone Water Treatment Facility Improvements Brian: We propose to furnish labor, material, and equipment to complete Field Order 17 Chemical Feed, RFI 79 Permanganate Flush, RFI 80 Isolation Valve, and Xcel Surcharge Reimbursement: All for the sum of: $55,371.00 Clarifications: Feel free to reach out with any comments. Sincerely, RICE LAKE CONSTRUCTION GROUP Chad Napstad Project Manager Cc: File Jack Boelter 23-33 Cottage Grove Low Zone Water Treatment Plant 22360 County Road 12, PO Box 517 5/30/2025 Deerwood, MN 56444 FO 17 - Chemical Feed Layout, RFI 79, RFI 80, Excel Reimbursement HOURS $ RATE TOTAL RATE TOTAL -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Rice Lake -$ $0.00 -$ $0.00 -$ -$ -$ - Materials 1.00 LS -$ $0.00 1,236.31$ $1,236.31 -$ -$ 1,236.31$ - Labor 1.00 LS 48.00 120.00$ $5,760.00 -$ $0.00 -$ -$ 5,760.00$ - Pump (vessco)1.00 LS -$ $0.00 3,084.72$ $3,084.72 -$ -$ 3,084.72$ -$ $0.00 -$ $0.00 -$ -$ -$ Subcontract -$ $0.00 -$ $0.00 -$ -$ -$ - Electrical (Vinco)1.00 LS -$ $0.00 -$ $0.00 18,396.00$ -$ 18,396.00$ - HVAC (Chappel)1.00 LS -$ $0.00 -$ $0.00 1,135.00$ -$ 1,135.00$ - Coatings (Reinhardt)1.00 LS -$ $0.00 -$ $0.00 1,012.00$ -$ 1,012.00$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ RFI 79 - Permanganate Flush -$ $0.00 -$ $0.00 -$ -$ -$ - Material 1.00 LS -$ $0.00 705.00$ $705.00 -$ -$ 705.00$ - Labor 1.00 MH 4.00 120.00$ $480.00 -$ $0.00 -$ -$ 480.00$ - Electrical 1.00 LS -$ $0.00 -$ $0.00 8,759.22$ -$ 8,759.22$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ RFI 80 Isolation Valve Add -$ $0.00 -$ $0.00 -$ -$ -$ - Material 1.00 LS -$ $0.00 2,135.00$ $2,135.00 -$ -$ 2,135.00$ - Labor 1.00 MH 16.00 120.00$ $1,920.00 -$ $0.00 -$ -$ 1,920.00$ - Paint 1.00 LS -$ $0.00 -$ $0.00 350.00$ -$ 350.00$ -$ $0.00 -$ $0.00 -$ -$ -$ Electrical Winter Surcharge -$ $0.00 -$ $0.00 -$ -$ -$ - Vinco Reimbursement 1.00 LS -$ $0.00 -$ $0.00 4,566.40$ -$ 4,566.40$ -$ $0.00 -$ $0.00 -$ -$ -$ -$ $0.00 -$ $0.00 -$ -$ -$ Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%408.00$ Sales Tax 1.00 ea 8.325%596.16$ Totals 68.00$ 8,160.00$ 7,161.03$ 34,218.62$ -$ 50,543.81$ Rice Lake Mark-up on Subs (5%)1,710.93$ Rice Lake Mark-up on Labor, Material, and Equipment (15%)2,298.15$ Bond and Insurance Cost (1.5%)818.29$ Total Change Order Proposal Request 55,371$ Days Requested [xx] MATERIAL SUBCONTRACTOR TOTAL EQUIPMENT TOTAL LINE TOTALDESCRIPTION QTY UNIT LABOR RLCG PROJECT #: PROJECT NAME: DATE: COP: CHANGE ORDER PROPOSAL 2 To:RFC 9 ITEM(S) # 1 Attn: Date: From: Project: Scope of Change: ITEM #1 Labor:63.00 X $110.00 /hr =$6,930.00 Material:$1,895.91 X 1 =$1,895.91 Mark-Up (10%):$8,825.91 X 10.00%=$882.59 Material Tax:$1,895.91 X 8.39%=$158.97 Subcontractor:$8,122.55 X 1 =$8,122.55 Sub Mark-Up (5%):$8,122.55 X 5.00%=$406.13 Equipment:$0.00 X 1 =$0.00 Equip Mark-Up:$0.00 X 10.00%=$0.00 Misc:$0.00 X 1 =$0.00 Misc Mark-up $0.00 X 10.00%=$0.00 TOTAL:=$18,396.15 Total Request for Change: 4/10/2025 Date 4/10/2025 Field Order 17 Rice Lake Construction Group 22360 Co Rd 12 Deerwood, MN 56444 Chad Napstad Dan Moeller Project Manager Vinco Inc. Dan Moeller Cottage Grove Low Zone Water Treatment Relocate existing CI booster pumps, and add additional CI booster pump $18,396.15 Dan Moeller DATE: 3/18/2025 CHAPPELL CENTRAL MECH RQST # BASE LABOR 125.00$ 8 HRS 1,000.00$ SUBCONTRACTOR: UNEMPLOYMENT TAXES INS SUPERVISION TOTAL MATERIALS (2) Alum 45 dgr elbows 30.00$ SAFETY & CLEAN-UP SMALL TOOLS MATERIAL HANDLING SUBS/ MILEAGE / VEHICLE LABOR SUBTOTAL 1,000.00$ SUBTOTAL 30.00$ TOTAL THIS REQUEST 1,135.00$ Chappell Central, Inc. 1950 Trott Avenue SW Willmar, MN 56201 (320)235-2151 Change Order Request Low Zone Water Treatment Plant – Cottage Grove, MN Vessco 8217 Upland Circle Chanhassen, MN 55317 (952) 941-2678 Project: 2100367 CO: 002 Date: 02/04/2025 Project Manager: Vessco, Caylin Stansberry(cstansberry@vessco.com) 44 44 16.10 : Chlorination Equipment Additional Grundfos Chlorine Booster Pump Adder amount: $3,084.72 APPROVED BY: ___________________________________________ DATE: __________________ APPROVED BY: ___________________________________________ DATE: __________________ May 30, 2025 Rice Lake Construction Group Attn: Mr. Chad Napstad Re: Low Zone WTP Cottage Grove, MN Please add $1,012 for the painting of additional piping as shown on the above referenced drawings. The following is a breakdown: Labor: 6 hours x $ 105.00 $ 630 Materials: epoxy, poly, brushes and solvent $ 250 Sub Total $ 880 OH & P $ 132 Total $ 1,012 Please do not hesitate to contact me at 612-760-2868 with any questions you might have regarding this matter. Respectfully Submitted, Mr. Duwaine Reinhardt President Reinhardt & Sons Painting, Inc. FIELD ORDER STANTEC – 01/21/25 193805365 – Cottage Grove Low Zone Water Treatment Plant PAGE C-942- 1 SECTION C-942 – FIELD ORDER FIELD ORDER NO.: 17 Owner: Cottage Grove, Minnesota Owner’s Project No.: Engineer: Stantec Engineer’s Project No.: 193805365 Contractor: Rice Lake Construction Group Contractor’s Project No.: 2333 Project: Low Zone Water Treatment Plant Contract Name: Date Issued: 01/24/25 Effective Date of Field Order: 01/24/25 Contractor is hereby directed to promptly perform the Work described in this Field Order, issued in accordance with Paragraph 11.04 of the General Conditions, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work. Reference: Specification Section(s): N/A Drawing(s) / Details (s): Attached sheet markups. Description: Markups and clarifications are provided for the chemical feed piping. An additional chlorine booster pump needs to be provided. Additional costs for third booster pump shall be accounted for in a change order to follow. Attachments: • Attached sheet markups. Issued by Engineer By: Brian Lintgen Title: Project Manager Date: 1/24/2025 Priorities: TO: Stantec Priority (1-5) 1 1 = 8 hours 4 = 5 days Received: 2 = 2 days 5 = 2 weeks Answered: 3 = 3 days cc: Superintendent, RLCG ____________________ ___________________ ___________________ RFI# 079 REQUEST FOR INFORMATION Subject: Sodium Permanganate Dilution/Flush Valve Requirement Location: Owner: City of Cottage Grove Routing: Project: Cottage Grove LZ WTP Other: Drawing No: Spec. 44 44 75.10 REQUEST  Need confirmation if a ½” flush/dilution water line is required in the sodium permanganate discharge line.  Need confirmation of valve type (if required) – solenoid valve or electric actuated ball valve. Please Advise Name: Steve Montray Company: Rice Lake Construction Date: April 30, 2025 RESPONSE Name: Date: To:RFC 11 ITEM(S) # 1 Attn: Date: From: Project: Scope of Change: ITEM #1 Labor:21.00 X $110.00 /hr =$2,310.00 Material:$980.17 X 1 =$980.17 Mark-Up (10%):$3,290.17 X 10.00%=$329.02 Material Tax:$980.17 X 8.39%=$82.19 Subcontractor:$4,817.00 X 1 =$4,817.00 Sub Mark-Up (5%):$4,817.00 X 5.00%=$240.85 Equipment:$0.00 X 1 =$0.00 Equip Mark-Up:$0.00 X 10.00%=$0.00 Misc:$0.00 X 1 =$0.00 Misc Mark-up $0.00 X 10.00%=$0.00 TOTAL:=$8,759.22 Total Request for Change: 5/30/2025 DateDan Moeller Project Manager Vinco Inc. Dan Moeller Cottage Grove Low Zone Water Treatment Electric flush ball valve wiring and programming for sodium permanganate $8,759.22 Dan Moeller 5/30/2025 RFI 079 Rice Lake Construction Group 22360 Co Rd 12 Deerwood, MN 56444 Chad Napstad Priorities: TO: Stantec Priority (1-5) 1 1 = 8 hours 4 = 5 days Received: 2 = 2 days 5 = 2 weeks Answered: 3 = 3 days cc: Superintendent, RLCG ____________________ ___________________ ___________________ RFI# 080 REQUEST FOR INFORMATION Subject: 8” SRV Isolation Location: Owner: City of Cottage Grove Routing: Project: Cottage Grove LZ WTP Other: Drawing No: Spec. 40 05 10 REQUEST  Need confirmation of requested valve addition upstream of 8” SRV as shown on D403 of project plans attached.  Need confirmation requested valve to be 8” HW operated BFV.  Confirm location as noted on attached. Please Advise Name: Steve Montray Company: Rice Lake Construction Date: April 30, 2025 RESPONSE Name: Date: Confirmed, proposed HW operated 8" BFV to be installed in location shown is acceptable. Jack W, Brian L 05/01/25 May 30, 2025 Rice Lake Construction Group Attn: Mr. Chad Napstad Re: Low Zone WTP Cottage Grove, MN Please add $ 350 for the painting of additional valve as shown on email dated 5/1/2/ 2025. Please do not hesitate to contact me at 612-760-2868 with any questions you might have regarding this matter. Respectfully Submitted, Mr. Duwaine Reinhardt President Reinhardt & Sons Painting, Inc. To:RFC 10 ITEM(S) # 1 Attn: Date: From: Project: Scope of Change: ITEM #1 Labor:0.00 X $110.00 /hr =$0.00 Material:$0.00 X 1 =$0.00 Mark-Up (10%):$0.00 X 10.00%=$0.00 Material Tax:$0.00 X 8.39%=$0.00 Subcontractor:$0.00 X 1 =$0.00 Sub Mark-Up (5%):$0.00 X 5.00%=$0.00 Equipment:$0.00 X 1 =$0.00 Equip Mark-Up:$0.00 X 10.00%=$0.00 Misc:$4,566.40 X 1 =$4,566.40 Misc Mark-up $0.00 X 10.00%=$0.00 TOTAL:=$4,566.40 Total Request for Change: 5/22/2025 DateDan Moeller Project Manager Vinco Inc. Dan Moeller Cottage Grove Low Zone Water Treatment Reimberserement for Utility Frost Charges, as the original schedule called for utility install to be during frost charges. $4,566.40 Dan Moeller Request For Change 10 Rice Lake Construction Group 22360 Co Rd 12 Deerwood, MN 56444 Chad Napstad 5/22/2025 1 City Council Action Request 7.N. Meeting Date 8/6/2025 Department Community Development Agenda Category Action Item Title Professional Services Agreement with Bolton and Menk for East Ravine AUAR Update Staff Recommendation Approve the professional services agreement with Bolton and Menk for East Ravine Alternative Urban Area-wide Review (AUAR) in the amount of $39,900. Budget Implication $39,900 - Area Funds Attachments 1. East Ravine AUAR Update Professional Services Agreement CC Memo 2. East Ravine AUAR Update Scope of Work 3. East Ravine AUAR Update Professional Services Agreement TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Emily Schmitz, Community Development Director DATE: July 31, 2025 RE: Professional Services Agreement with Bolton and Menk for East Ravine AUAR Update Background/Discussion Per Minnesota Statute 4410.3610, cities are required to update Alternative Urban Areawide Review (AUAR) and mitigation plan documents every five years or if development actions are to occur that are significantly different than what was reported in an original AUAR. An AUAR document is an alternate environmental review process completed in lieu of an Environmental Assessment Worksheet (EAW) and Environmental Impact Statement review process. The East Ravine Master Plan was adopted by the City on March 16, 2006. One component of the East Ravine development process was the preparation of an AUAR and mitigation plan, which was last updated in November 2020 ; therefore, an update to the AUAR is required prior to the end of 2025. Two proposals for the update project were received, and Bolton and Menk’s proposal was selected with a budgeted amount of $39,900 for the East Ravine AUAR Update. Recommendation That the City Council approve the professional services agreement with Bolton and Menk for East Ravine Alternative Urban Areawide Review (AUAR). Attachment: • Professional Services Agreement with Bolton and Menk June 20, 2025 Ms. Emily Schmitz Community Development Director City of Cottage Grove MN 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: Professional Services Scope of Work – East Ravine AUAR and Mitigation Plan Update Dear Ms. Schmitz, You have inquired about a cost estimate and timeline to update the East Ravine AUAR and Mitigation Plan. Bolton & Menk is pleased to provide you with a scope of work, budget, and timeline. Upon your review and acceptance, we can set up a new project under existing engineering and/or planning services contract. Scope of Work Assumptions This scope and budget is based on the following assumptions: • City staff provides information on the development to date (since 2020 AUAR Update) • The update does not include separate traffic analysis or other studies. Once we get into working on the project it’s possible additional in-depth studies may be needed. It’s not expected at this time but could be a possibility Task 1: Project Initiation and Project Management Project Kickoff: The Bolton & Menk project team will lead a project kickoff meeting with the City of Cottage Grove to discuss data needed, project details, and timelines. We will coordinate internal meetings and check-in to keep the project moving forward in a timely manner. Task 2: Stakeholder Engagement Public and Agency Notices and Engagement: Our team will prepare the required hearing notices for the update. We can also provide information for the city website if requested. Task 3: Review Development Plans We will review existing AUAR documents and related plans. This will likely include the Comprehensive Plan, traffic studies, utility studies, etc. that have been completed since the adoption of the last AUAR Update. We will also review approved developments since the past update to understand what’s remaining to be developed. East Ravine AUAR Update June 20, 2025 Page 2 Task 4: Draft AUAR/Mitigation Plan Update This process involves preparation of the AUAR Update document. We will coordinate with our subject matter experts to draft an updated AUAR and mitigation plan. We will provide a clean and understandable document for review. We will meet with city staff to review the draft and update it accordingly. Once the document is in the final draft form, we will publish for public review. We will collect comments and address them as required. If desired, we can present the draft AUAR document to the City Council prior to publication and release for public comment. Task 5: Final AUAR/Mitigation Plan This process involves adopting the AUAR Update. We will prepare a final document for City Council consideration. We will present the final plan to the City Council and facilitate their review and adoption. Once adopted, we will distribute the final plan as required by the Environmental Quality Borad (EQB). Estimated Fees Bolton & Menk estimates the fee to complete the above scope of work is approximately $39,900. A breakdown of the estimated hours and fee is as follows: Task 1: 34 hours $6,100 Task 2: 7 hours $1,200 Task 3: 29 hours $4,600 Task 4: 191 hours $21,200 Task 5: 52 hours $6,800 Total Estimate 313 hours 39,900 Proposed timeline is as follows with a kick-off meeting tentative scheduled for early July and completion early November 2025: East Ravine AUAR Update June 20, 2025 Page 3 Thank you for the opportunity to provide these services to the City. I will serve as your project manager on this project. Please feel free to contact me with any questions. I can be reached at (952) 378-6354 or jenni.faulkner@bolton-menk.com Sincerely, BOLTON & MENK, INC. Jenni Faulkner Community Planning Practice Area Leader Cc: Mike Boex, Municipal Division Leader 1 City Council Action Request 7.O. Meeting Date 8/6/2025 Department Engineering Agenda Category Action Item Title Jamaica Avenue Trunk Storm Sewer Realignment Final Payment Staff Recommendation Adopt Resolution 2025-097 approving the final payment in the amount of $21,242.33 to New Look Contracting, Inc. for the Jamaica Avenue Trunk Storm Sewer Realignment Project. Budget Implication $21,242.33 - Stormwater Area Funds Attachments 1. Pay Application 2. Resolution 3. Final Package m BOLTON)&MENK Real People.Real Solutions. July 8,2025,2025 Ryan Burfeind,PE Public Works Director City of Cottage Grove 12800 Ravine Parkway South Cottage Grove,MN 55016 RE:Contractor's Pay Request No.2 and Final Jamaica Avenue Trunk Storm Sewer Realignment 3507 High Point Dr.N Bldg.1 Suite E130 Oakdale,MN 55128 Ph:[651]704-9970 Fax:[651]704-9971 Bolton-Menk.com Dear Mr.Burfeind: Attached is the signed copy of the Contractors Pay Request No.2 and Final for the Jamaica Avenue Trunk Storm Sewer Realignment project.Also included are the IC 134 forms,Lien Waivers,Warranty Bond,and Consent of Surety as submitted by the Contractor.The Contractor for this project is New Look Contracting,Inc. REVIEW OF PROJECT HISTORY The contractor began this project in November of 2024,and the project was substantially completed in December of 2024.The contractor returned in the Spring of 2025 to complete the remaining Inspection Notice work and restoration. CONSTRUCTION COST OVERVIEW As indicated on the final request for payment,the original contract amount was $298,439.00.The final construction cost as shown is $290,393.10,which is $8,045.90 less than the original contract amount. RECOMMENDATION New Look Contracting,Inc.,in accordance with the contract plans and specifications,has satisfactorily completed the work.Therefore,it is recommended that final payment of $21,242.33 be made and the City of Cottage Grove accept the project.After acceptance,please distribute all requests for payments as appropriate. If you have any questions or require further information,please contact me. Sincerely, Bolton &Menk,Inc. amie Helling Municipal Construction Project Representative Bolton &Menk is an equal opportunity employer. Contractor's Application for Payment Owner:City of Cottage Grove Owner's Project No.: Engineer:Bolton &Menk,Inc.Engineer's Project No.:0N1.132211 Contractor:New Look Contracting,Inc.Agency's Project No.: Project:Jamaica Avenue Trunk Storm Sewer Realignment Contract: Application No.:2/Final Application Date:7/8/2025 Application Period:From 12/3/2024 to 6/13/2025 1.Original Contract Price $298,439.00 2.Net change by Change Orders $- 3.Current Contract Price (Line 1 +Line 2)$298,439.00 4.Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total)$290,393.10 5.Retainage a.X $290,393.10 Work Completed $- b.X $-Stored Materials $- c.Total Retainage (Line 5.a +Line 5.b)$- 6.Amount eligible to date (Line 4-Line 5.c)$290,393.10 7.Less previous payments $269,150.77 8.Amount due this application $21,242.33 9.Balance to finish,including retainage (Line 3-Line 4)$8,045.90 Contractor's Certification The undersigned Contractor certifies,to the best of its knowledge,the following: (1)All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2)Title to all Work,materials and equipment incorporated in said Work,or otherwise listed in or covered by this Application for Payment,will pass to Owner at time of payment free and clear of all liens,security interests,and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens,security interest,or encumbrances);and (3)All the Work covered by this Application for Payment is in accordance with the Contract Documents and Is not defective. Contractor:New Look Contracting,Inc. -z_--=Date:Z-/1-2S- ame:Ll Alla Title:ha/4a ,l>=7 Recommended by Bolton &Menk,Inc.Approved by City of Cottage Grove ~ -~ By:=""<Sc By: Name:Jamie Helling Name: Title:CPR Title: Date:7/8/2025 Date: EJCDC C-620 Contractor's Application for Payment (c)2018 National Society of Professional Engineers for EJCDC.All rights reserved. Progress Estimate -Unit Price Work Owner:City of Cottage Grove Owner's Project No.: Engineer:Bolton &Menk,Inc.Engineer's Project No.:0Nl.132211 Contractor:New Look Contracting,Inc.Agency's Project No.: Project:Jamaica Avenue Trunk Storm Sewer Realignment Contract: Application No.:2/Final Application Period:From 12/02/24 to 06/13/25 Application Date:07/08/25 A B C D E F Fl I F2 G H I J K L Contract Information Previous Estimate Work Completed Work Completed and %of Estimated Value of Work Materials Value of Value of Bid Item Quantity Completed to Date Materials Currently Stored to Date Item Balance to Finish Bid Item Unit Price (CXE)Quantity Previous Value Previous Incorporated in (EX G)Stored (not in G)(H+I)I/F)(F-I) No.Description Item Quantity Units ($)($)Estimate Estimate the Work ($)($)($)(%)($) BASE BID 1 MOBILIZATION 1.00 LS 7,500.00 7,500.00 0.90 6,750.00 1.00 7,500.00 ,7,500.00 100% 2 TRAFFIC CONTROL 1.00 LS 2,400.00 2,400.00 0.90 2,160.00 1.00 2,400.00 2,400.00 100% 3 CLEARING AND GRUBBING 1.00 LS 10,500.00 10,500.00 1.00 10,500.00 1.00 10,500.00 10,500.00 100% 4 EROSION CONTROL SUPERVISOR 1.00 LS 1.00 1.00 1.00 1.00 1.00 1.00 1.00 100% 5 CONNECT EXISTING PIPE TO NEW STRUCTURE 1.00 EA 2,000.00 2,000.00 1.00 2,000.00 1.00 2,000.00 2,000.00 100% 6 REMOVE 54"RCP STORM SEWER 24.00 LF 40.00 960.00 24.00 960.00 24.00 960.00 960.00 100% 7 54"RCP STORM SEWER,CL 3 324.00 LF 325.00 105,300.00 324.00 105,300.00 324.00 105,300.00 105,300.00 100% 8 54"RCP FLARED END SECTION INCL TRASH GUARD 1.00 EA 10,000.00 10,000.00 1.00 10,000.00 1.00 10,000.00 10,000.00 100% 9 TELEVISE STORM SEWER 332.00 LF 9.00 2,988.00 332.00 2,988.00 2,988.00 100% 10 7'DIA STORM SEWER MH,INCL CSTG AND HOPE ADJ RINGS 10.90 LF 1,550.00 16,895.00 10.88 16,864.00 10.88 16,864.00 16,864.00 100%31.00 11 7'DIA STORM SEWER CBMH,INCL CSTG AND HOPE ADJ RINGS 21.30 LF 1,600.00 34,080.00 21.38 34,208.00 21.38 34,208.00 34,208.00 100%(128.00) 12 7'DIA STORM SEWER MH,INCL 3'SUMP,CTSG AND HOPE 16.50 LF 1,400.00 23,100.00 16.48 23,072.00 16.48 23,072.00 23,072.00 100%28.00 13 RANDOM RIPRAP CL IV 8.00 CY 150.00 1,200.00 8.00 1,200.00 8.00 1,200.00 1,200.00 100% 14 COHESIVE SOIL TRENCH DAM 1.00 EA 4,000.00 4,000.00 1.00 4,000.00 1.00 4,000.00 4,000.00 100% 15 ROCK EXCAVATION -SOFT ROCK (EV)260.00 CY 32.00 8,320.00 260.00 8,320.00 260.00 8,320.00 8,320.00 100% 16 ROCK EXCAVATION -HARD ROCK (EV)940.00 CY 32.00 30,080.00 980.00 31,360.00 980.00 31,360.00 31,360.00 104%(1,280.00) 17 SAND CUSHION 332.00 LF 5.00 1,660.00 332.00 1,660.00 332.00 1,660.00 1,660.00 100% 18 GRANULAR MATERIAL 1,190.00 TN 5.00 5,950.00 624.82 3,124.10 624.82 3,124.10 3,124.10 53%2,825.90 19 HAUL EXCESS ROCK OFF SITE (LV)1,200.00 CY 10.50 12,600.00 1,240.00 13,020.00 1,240.00 13,020.00 13,020.00 103%(420.00) 20 ADJUST CATCH BASIN CASTING INCLUDING NEW HOPE 2.00 EA 500.00 1,000.00 2.00 1,000.00 2.00 1,000.00 1,000.00 100% 21 STORM DRAIN INLET PROTECTION (ERO-9)4.00 EA 175.00 700.00 4.00 700.00 4.00 700.00 700.00 100% 22 STREET SWEEPER WITH OPERATOR 5.00 HR 1.00 5.00 5.00 23 SKIDSTEER (BOBCAT)WITH OPERATOR 5.00 HR 1.00 5.00 5.00 5.00 5.00 5.00 5.00 100% 24 SILT FENCE,TYPE MS (ERO-1)460.00 LF 3.00 1,380.00 258.00 774.00 258.00 774.00 774.00 56%606.00 25 FILTER BERM -BIOLOG (ERO-11)40.00 LF 15.00 600.00 195.00 2,925.00 195.00 2,925.00 2,925.00 488%(2,325.00) 26 TEMPORARY HYDRAULIC MATRIX TYPE MULCH 0.50 AC 2,250.00 1,125.00 0.50 1,125.00 0.50 1,125.00 1,12S.OO 100% 27 HYDRAULIC MATRIX TYPE MULCH (PERMANENT)2,020.00 SY 1.50 3,030.00 3,030.00 28 ROLLED EROSION PREVENTION CAT 20 110.00 SY 10.00 1,100.00 64.00 640.00 64.00 640.00 640.00 58%460.00 29 SEEDING,MN DOT MIX 25-151 140.00 LBS S.00 700.00 70.00 350.00 70.00 350.00 350.00 50%350.00 30 TOPSOIL BORROW 230.00 CY 30.00 6,900.00 39.95 1,198.50 79.90 2,397.00 2,397.00 35%4,503.00 31 APPLICATION OF WATER FOR TURF ESTABLISHMENT 10.00 MGAL 1.00 10.00 10.00 32 REMOVE SIGN AND POST 1.00 EA 100.00 100.00 1.00 100.00 1.00 100.00 100.00 100% 33 SALVAGE AND REINSTALL SIGN AND POST 1.00 EA 500.00 500.00 1.00 500.00 500.00 100% 34 SIGN PANEL TYPE C 2.50 SF 100.00 250.00 2.00 200.00 200.00 80%50.00 35 INSTALL SIGN PANEL 5.00 EA 150.00 750.00 4.00 600.00 600.00 80%150.00 36 SIGN POST FLANGE CHANNEL 5.00 EA 150.00 750.00 4.00 600.00 600.00 80%150.00 BASE BID TOTAL:$298,439.00 $283,316.60 $290,393.10 $$290,393.10 97%1$8,04S.90 Contractor's Application for Payment Unit Price EJCDC C-620 Contractor's Application for Payment (c)2018 National Society of Professional Engineers for EICDC.AII rights reserved.1 of 1 CITY OF COTTAGE GROVE WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $298,439.00. The final con- struction cost was $290,393.10, which is $8,045.90 less than the contract amount. The reduced construction cost was due to less topsoil borrow along with other miscellaneous savings; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $21,242.33 is paid to New Look Contracting, Inc. for the final payment for the Jamaica Avenue Trunk Storm Sewer Realignment Project. Passed this 6th day of August, 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Gail Walden From; Sent: To: Subject: Amanda Gunther <amanda@nelsonsanitation.com> Wednesday,June 25,2025 1:56 PM Gail Walden Fwd:Your Recent Contractor Affidavit Request Thanks! ----------Forwarded message --------- From:MN Revenue e-Services <eservices.mdor@state.mn,us> Date:Wed,Jun 25,2025 at 1:56 PM Subject:Your Recent Contractor Affidavit Request To:<sales@nelsonsanitation.com> This email is an automated notification and is unable to receive replies. Contractor Affidavit Submitted Thank you,your Contractor Affidavit has been approved. Confirmatlon Summary Confirmation Number:0-014-606-816 Submitted Date and Time; Legal Name: Federal Employer ID: 25-Jun-2025 1:55:42 PM NELSON SANITATION &RENTAL INC 45-4145845 User Who Submitted:derricknelson Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:472526848 Minnesota ID:2383318 Project Owner:CITY OF COTTAGE GROVE Project Number:STORM SEWER Project Begin Date:27-Nov-2024 Project End Date:27-Nov-2024 Project Location:COTTAGE GROVE MN Project Amount:$1,265.00 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us lf you need further assistance,contaot our Withholding Tax Division at 651-282-9999,(toll-free)800- 657-3594,or (email)withholding.tax@state.mn.us.Business hours are Monday through Friday 8:00 a.m.to 4:30 p.m.Central Time. How to View and Print this Request You can see copies of your requests by going into your History. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data.If you are not the intended recipient,any disclosure,copying,use,or distribution of the information included in this message and any attachments is prohibited.If you have received this communication in error,please notify us and immediately and permanently delete this message and any attachments.Thank you. Amanda Gunther Operations Manager Nolson Sanitation &Rental,Inc. Hydrovac Services Now Available! row This email originated from outside of the organization.Do not lick links or open attachments unless you recognize the sender and know the content is safe. 2 7/7/25,1:57 PM https://www.mndor.state.mn.us/tpleservices/_/Retrieve/O/Dc/Wu0mins_tklaBslOrzgA_?FILE_=Pin2&PARA MS_=259667704...m DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you,your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: 0-669-897-184 7-Jul-2025 1.57:49 PM NEW LOOK CONTRA CTING INC 41-1615712 NewlookContracting Contractor Affidavit Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number:. Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractor Summary 1214197760 2321133 CITY OF COTTAGE GROVE 132211 21-00t-2024 19-Jun-2025 JAMAICA AVENUE,COTTAGE GROVE,MN $290,393.10 Name ID Affidavit Number SAFETY SIGNS I.LC 5139558 1870999552 NELSON SANITATION &RENTAL INC.2383318 472526848 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us lf you need further assistance,contact our Withholding Tax Division at 651-282-9999,(toll-free)800-657-3594,or (email) withholding.tax@state.mn.us.Business hours are Monday through Friday 8.00 a.m.to 4:30 p.m.Central Time. Please print this page for your records using the print or save functionality built into your browser. https://www .mndor.state.mn.us/tp/eservices!_/Retrieve/0/Dc/W u0mtns_tkrlaBslOrzgA_7FlLE_=Print2&PARA MS_=2596677046844789891 1/1 DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you,your Contractor Affidavit has been approved. Confirmation Summery Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: 1-694-437-856 2-Ju1-2025 9:58:14 AM SAFETY SIGNS LLC 41-1991774 beth novak Contractor Affidavit Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Dale: Project Location: Project Amount: Subcontractors: 1870999552 5139558 CITY OF COTTAGE GROVE CITY PROJECT NO.0N1,132211 28-0ct-2024 21-Apr-2025 JAMAICA AVENUE TRUNK STORM SEWER REALIGNMENT - COTTAGE GROVE,MN $3,405.00 No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance,contact our Withholding Tax Division at 651-282-9999,(toll-ree)800-657-3594,or (email) withholding.tax@state.mn.us.Business hours are Monday through Friday 8:00 a.m.to 4:30 p.m.Central Time. Please print this_nag for your records using the print or save functionality built into your browser. NEW LOOK RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHTS Dated:June 25,2025 The undersigned hereby acknowledges receipt of the sum of $1,265.00 from New Look Contracting, Inc.for the project listed below, CHECK ONLY ONE 1.D as partial payment for labor,skill and material furnished. 2.D as payment for all labor,skill and material furnished or to be furnished. (except the sum of $retainage or holdback) 3.[x_]as full and final payment for al labor,skill and material furnished or to be furnished to the following described real property: LEGAL AND/OR ADDRESS Collage Grove -Jamalca Avenue Storm Sewer Job #24-5746 And for value received hereby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor,skill or material furnished to said real property (only for the amount paid if Box 1 is checked,and except for retainage shown if Box 2 Is checked). The undersigned affirms that all material furnished by the undersigned has been paid for,and all subcontractors employed by the undersigned have been paid in full,EXCEPT: NOTE:If this instrument is executed by a corporation, it must be signed by an officer, and if executed by a partnership, it must be signed by a partner. NELSON SANITATION &RENTAL,INC. 2.,Address SC4-.p4!3e3elCity,State &Zip Code NEW LOOK± RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHTS Dated:June 25,2025 The undersigned hereby acknowledges receipt of the sum of $1,838.25 from New Look Contracting, Inc.for the project listed below, CHECK ONLY ONE 1.D as partial payment for labor,skill and material furnished. 2.[x]as payment for all labor,skill and material furnished or to be furnished. (except the sum of $1,566.75 retainage or holdback) 3.D as full and final payment for all labor,skill and material furnished or to be furnished to the following described real property: LEGAL AND/OR ADDRESS Cottage Grove -Jamaica Avenue Storm Sewer Job ##24-5746 And for value received hereby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor,skill or material furnished to said real property (only for the amount paid if Box 1 is checked,and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for,and all subcontractors employed by the undersigned have been paid in full,EXCEPT: NOTE:If this instrument is executed by a corporation, it must be signed by an officer, and if executed by a partnership, it must be signed by a partner. SAFETY SIGNS,LLC -6cg hose4-By ('a,,hcllecTitle (1784 6e,we.t.AddressLe{ult MN S5oyy City,State &Zip Code Bond Number:9464575 WARRANTY BOND Contractor Name:New Look Contracting,Inc. Address {principal place af business): 14045 Northdale Boulevard Rogers,MN 55374 Surety Name:Fidelity and Deposit Company of Maryland Address (principal place of business): 1299 Zurich Way Schaumburg,IL 60196-1056 Owner Name:City of Cottage Grove Address (principal place of business): 12800 Ravine Parkway South Cottage Grove,MN 55016 Construction Contract Description (name and location): Jamaica Avenue Trunk Storm Sewer Realignment, Cottage Grove,MN Contract Price:$290,393.10 Effective Date of Contract:October 2,2024 Contract's Date of Substantial Completion:December 13,2024 Bond Bond Amount: Date of Bond: $290,393.10 June 25,2025 Modifications to this Bond form: None Dl See Paragraph 9 Bond Period:Commencing 364 days after Substantial Completion of the Work under the Construction Contract,and continuing until 2 Years years after such Substantial Completion. Surety and Contractor,intending to be legally bound hereby,subject to the terms set forth herein,do each cause this Warranty Bond to be duly executed by an authorized officer,agent,or representative. Contractor as Principal Surety By: Name: Title:President (Printed or typed) Fidelity an .a d (Ful orate seal) By:-I\AkelI[l ignature)tact cwer oj Attorney) Name:Michelle Morrison (Printed or typed) Title: we hit •blttd (signature)(S i iotwre) ame:Sal laldon Name:uesseyen.I ][printed or typed){Printed or typed) me:k #ck 'ordn-lo rue:.woess as to svrcoy Notes:(1)Pr~de supplemental execution by any additional parties,such as joint venturers.(2)Any singular reference to Can tractor,Surety,Owner,or other party is considered plural where applicable. [[es[.'t-I EJCDC"C-612,Warranty Bond. Copyright 2018 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers.All rights reserved. Page 1 of 2 1.The Contractor and Surety,jointly and severally,bind themselves,their heirs,executors, administrators,successors,and assigns to the Owner for the performance of the Construction Contract's Correction Period Obligations.The Construction Contract is incorporated herein by reference. 2.If the Contractor performs the Correction Period Obligations,the Surety and the Contractor shall have no obligation under this Warranty Bond. 3.If Owner gives written notice to Contractor and Surety during the Bond Period of Contractor's obligation under the Correction Period Obligations,and Contractor does not fulfill such obligation, then Surety shall be responsible for fulfillment of such Correction Period Obligations.Surety shall either fulfill the Correction Period Obligations itself,through its agents or contractors,or,in the alternative,Surety may waive the right to fulfill the Correction Period Obligations itself,and reimburse the Owner for all resulting costs incurred by Owner in performing Contractor's Correction Period Obligations,including but not lirnlted to correction,removal,replacement,and repair costs. 4.The Surety's liability is limited to the amount of this Warranty Bond.Renewal or continuation of the Warranty Bond will not modify such amount,unless expressly agreed to by Surety in writing. 5.The Surety shall have no liability under this Warranty Bond for obligations of the Contractor that are unrelated to the Construction Contract.No right of action will accrue on this Warranty Bond to any person or entity other than the Owner or its heirs,executors,administrators,successors,and assigns. 6.Any proceeding,legal or equitable,under this Warranty Bond may be instituted in any court of competent jurisdiction in the location in which the Work or part of the Work is located and must be instituted within two years after the Surety refuses or fails to perform its obligations under this Warranty Bond. 7.Written notice to the Surety,the Owner,or the Contractor must be mailed or delivered to the address shown in this Warranty Bond. 8.Definitions 8.1.Construction Contract-The agreement between the Owner and Contractor identified on the cover page of this Warranty Bond,including all Contract Documents and changes made to the agreement and the Contract Documents. 8.2.Contract Documents-All the documents that comprise the agreement between the Owner and Contractor. 8.3.Correction Period Obligations-The duties,responsibilities,commitments,and obligations of the Contractor with respect to correction or replacement of defective Work,as set forth in the Construction Contract's Correction Period clause,EJCDC"C-700,Standard General Conditions of the Construction Contract (2018),Paragraph 15.08,as duly modified. 8.4.Substantial Completion-As defined in the Construction Contract. 8.5.Work-As defined in the Construction Contract. 9.Modifications to this Bond are as follows:[Describe modification or enter "None"] EJCDC C-612,Warranty Bond. Copyright 2018 Natlonal Society of Professional Engineers,American Council of Engineering Companies, and American Society of Clvll Engineers.All rights reserved. Page 2 0f2 ACKNOWLEDGEMENT OF PRINCIPAL STATE or Minnesota COUNTY OF Hennepin o..2 ss Jae, appeared Jon Mitchell t'residentol NewLookContracting,HG.,known to me to be i he year 0_.etore me persona the person whose name is subscribed to the instrument,and acknowledge that heishe executed the same. In WITN ESS WHEREOF,I have hereunto set my hands and affixed my official seal,the day and year in this certificate first above written. GAIL E.WALDEN Notary Public State of MinnesotaMyCommissionExplres January 31,2030 ,Notary Public My Commi,sioo Expiresc /L3fd)tJ3{)I ACKNOWLEDGEMENT OF SURETY ST A TE OF South Dakota COUNTY OF Lincoln On this 25th day of dune in the year 2025 _,before me personally come(s) Michelle Morrison ,Attorney-in-Fact of FidelityandDepositCompanyofMaryland,with whom I am personally acquainted,and who,being by me duly sworn,says that he/she is the Attorney-in-Fact of Fidelity and Deposit Company of Maryland _,the company described in and which executed the within instrument;that he/she know(s)the corporate seal of such Company;and that the seal affixed to the within instrument is such corporate seal and that it was affixed by order of the Board of Directors of said Company,and that he/she signed said instrument as Attorney-in-Fact of the said Company by like order. In WITN ESS WHEREOF,I have hereunto set my hands and affixed my official seal,the day and year in this certificate first above written.~-------- My Coruission E$ff:09/13/2025 ZURICII AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS:That the ZURICH AMERICAN INSURANCE COMPANY,a coronation of the State of New York,the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,a coronation of the State of Illinois,and he FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"),by Christopher Nolan,Vice President,in pursuance of authority granted by Article V,Section 8,of the By-Laws of said Companies,which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof,do hereby nominate,constitute,and appoint R.W.FRANK,Drlan J.OESTREICH,Melinda C.BLODGETT,Nathan WEAVER,Joshua R.LOFTIS,R.C.BOWMAN,Ted JORGENSEN,Colby D.WHITE,NIcole STILLINGS,Saran ROBINSON,Sandra M. ENGSTRUM,Michelle MORRISON,Joseph CARDINAL,Kristine M.BECKS,Austin K.MUEHLSCHLEGEL,Ryan-Olivia E.LUNDY,Tina DOMASK,Ross SSQUIRES f St.Louis Park,Minnesota,its true and lawful agent and Attomey-in-Fact,to make,execute,seal and deliver,for,and on its behalf as surety,and as its act and deed:any and all bonds and undertakings,and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies,as fully and amply,to all intents and purposes,as if they had bcen duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York,New York.,the regularly elected officers of the COLONIAL AMERICAN CASUALTY AN SUREIY COMPANY at its office in Owings Mills,Maryland.,and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills,Maryland.,in their owproper persons. The said Vice President does hereby certify that the extract set forth on the revere side hereof is a true copy of Article V,Section 8,of the By-Laws of said Companies,and is now in force. IN WITNESS WHEREOF,the said Vice-President has hereunto subscribed his'her names and atlixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY,COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,and FIDELITY AND DEPOSIT COMPANY OF MARYLAND,this 18th day of April,A,D.2025. ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND By:Christopher Nolan Vice President By:Dawn E.Brown Secretary State of Maryland County of Baltimore On this 18th day of April,A.D.2025,before the subscriber,a Notary Public of the State of Maryland,duly commissioned and qualified,Christopher Nolan,Vice President and Dawn E.Brown,Secretary of the Companies,to me personally known to be the individuals and officers described in and who executed the preceding instnuent,and acknowledged the execution f same,and heing by me duly swom,deposeth and saith,that he/she is the said officer of the Company aforesaid,and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies,and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by thc authority and direction of the said Corporations. IN TESTIMONY WHEREOF,I have hereunto set ny hand and affixed my Official Seal the day and year first above written. Geneveve M.Maison Notary Public My Commission Epre Januaty 2/,2029 Authenticity of this bond can be confirmed at bondvalidator.zurichna.com or 410-559-8790 EXTRACT FROM BY-LAWS OF THE COMPANIES "Article V,Section 8,Attomeys_in_Fact,The Chief Executive Officer,the President,or any Executive Vice President or Vice President may,by written instrument under the attested corporate seal,appoint attorneys-in-fact with authority to execute bonds,policies,recognizances, stipulations,undertakings,or other like instruments on behalf of the Company,and may authorize any officer or any such attorney-in-fact to affix the corporate seal thereto;and may with or without cause modify of revoke any such appointment or authority at any time." CERTIFICATE I,the undersigned,Vice President of the ZURICH AMERICAN INSURANCE COMPANY,the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate;and I do further certify that Article V,Section 8,of the By-Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 1th day of December 1998. RESOLVED:"That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney...Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the th day of May, 1994,and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the I0th day of'May,1990. RESOLVED:"That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice-President,Secretary,or Assistant Secretary of the Company,whether made heretofore or hereafter,wherever appearing upon a certified copy of any power of attorney issued by the Company,shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN TESTIMONY WHEREOF,I have hereunto subscribed my name and affixed the corporate seals of the said Companies, this 25th day of June ,2025 . Mary Jean Pethick Vice President TO REPORT A CLAIM WITH REGARD TO A SURETY BOND,PLEASE SUBMIT A COMPLETE DESCRIPTION OF THE CLAIM INCLUDING THE PRINCIPAL ON THE BOND,THE BOND NUMBER,AND YOUR CONTACT INFORMATION TO: Zurich Surety Claims 1299 Zurich Way Schaumburg,IL 60196-1056 reportsfclaims@_zurichna_com 800-626-4577 Authenticity of this bond cnan be confirmed at bondvalidator.zurichna.com or 410-559-8790 leALA Document G7or -1994 Consent Of Surety to Final Payment Bond No:9464575 PROJECT:(Name and address) Jamaica Avenue Trunk Storm Sewer Realignment,Cottage Grove,MN TO OWNER:(Name and address) City of Cottage Grove 12800 Ravine Parkway South, Cottage Grove,MN 55016 ARCHITECT'S PROJECT NUMBER: CONTRACT FOR:General Construction CONTRACT DATED:October 2,2024 OWNER:[7 ARCHITECT: CONTRACTOR:n SURE TY.[ OTHER[ In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above,the (Insert name and address ofSwetyy) Fidelity and Deposit Company of Maryland 1299 Zurich Way Schaumburg,IL 60196-1056 on bond of (Insert name and address of Contractor) New Look Contracting,Inc. 14045 Northdale Boulevard Rogers,MN 55374 ,SURETY, ,CONTRACTOR, hereby approves of the final payment to the Contractor,and agrees that final payment to the Contractor shall not relieve the Surety of any of its obligations to (Insert name and address of Owner) City of Cottage Grove 12800 Ravine Parkway South Cottage Grove,MN 55016 as set forth in said Surety 's bond. IN WITNESS WHEREOF,the Surety has hereunto set its hand on this date:July 10,2025 (Insert in writing the monthfollowed by the numeric date andyear.j Fidelity_it company_of Maryland (Sur ,OWNER, Ates.p9,/,/,se://Cuda' Melinda C.Blodgett,Witness as to Surety Nathan Weaver,Attorney-in-Fact (Printed name and title) AIA Document G707"-1994.Copyright @ 1902 and 194 by The American Institute of Architects.All rights reserved.WARNING:This AIA"Document is protected by U.S.Copyright Law and International Treaties.Unauthorized reproduction or distribution of this IA"Document,or any portion of it,may 4 result in severe civil and criminal penalties,and will be prosecuted to the maximum extent possible under the law. User Notes;(1466710072) ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS:'That the ZURICH AMERICAN INSURANCE COMPANY,a corporation of the State of New York,the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,a corporation of the State of Illinois,and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"),by Christopher Nolan,Vice President,in pursuance of authority granted by Article V,Section 8,of the By-Laws of said Companies,which are set forth on the reverse side hereofand are hereby certified to be in full force and effect on the date hereof,do hercby nominate,constitute,and appoint R.W.FRANK,Brian J.OESTREICH,Melinda C.BLODGETT,Nathan WEAVER,Joshua R.LOFTIS,R.C.BOMAN,Ted JORGENSEN,Colby D.WHITE,Nicole STILLINGS,Sarah ROBINSON,Sandra M. ENGSTRUM,Michele MORRISON,Joseph CARDINAL,Kristine M.BECKS,Austin K.MUEHLSCHLEGEL,Ryan-Olivia E.LUNDY,Tina DOMASK,Ross S SQUIRES of St.Lis Park,Minnesota,its true and lawful agent and Attomey-in-Fact,to make,execute,seal and deliver,for,and on its behalf as surety,and as its act and deed:any and all bonds and undertakings,and the execution of such bonds or undertakings in pursuance of these prescnts, shall be as binding upon said Companics,as fully and amply,to all intents and purposes,as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its ofice in New York,New York.,the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills,Maryland.,and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its ofice in Owings Mills,Maryland.,in their own proper persons. The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V,Section 8,of the By-Laws of said Companies,and is nowin force. IN WITNESS WHEREOF,the said Vice-President has hereunto subscribed hisher names and afixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY,COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,and FIDELITY AND DEPOSIT COMPANY OF MARYLAND,this 18th day of April,A.D.2025. ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND %%.,WopL 7' 1 -I,,.!.,;·l _l---•'2' B:Christopher Nolan lice President By:Dawn E.Brown Secretary State of Maryland County of Baltimore On this 18th day of April,A.D.2025,before the subscriber,a Notary Public of the State of Maryland,duly conmissioned and qualified,Christopher Nolan,Vice President and Dawn E.Brown,Secretary of the Companies,to me personally known to be the individuals and officers described in and who executed the preceding instrument,and acknowledged the execution of same,and being by me duly sworn,deposeth and saith,that he/she is the said officer of the Company aforesaid,and that the seals affixed to the preceding instrument are the Corporatc Scals of said Companies,and that the said Corporate Seals and thc signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TESTIMONY WHEREOF,I have hereunto set my hand and atfixed my Official Seal the day and year first above written. Genevve MA.Ma'son Notary Public My Commission Expire January 27,2029 Authenticity of this bond can be confirmed at bondvalidator.zurichna.com or 410-559-8790 EXTRACT FROM BY-LAWS OF THE COMPANIES "Article V,Section 8,Attorneys-in-Paet.The Chief Executive Officer,the President,or any Executive Vice President or Vice President may,by written instrument under thc attestcd corporate seal,appoint attorneys-in-fact with authority to execute bonds,policies,recognizances, stipulations,undertakings,or other like instruments on behalf of the Company,and may authorize any officer or any such attorney-in-fact to affix the corporate seal thereto;and may with or without cause modify of revoke any such appointment or authority at any time." CERTIFICATE I,the undersigned,Vice President of the ZURICH AMERICAN INSURANCE COMPANY,the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY,and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND,do hereby certify that the foregoing Power of Attorney is still in full forcc and cffcct on the date of this certificate;and I do further certify that Article V,Section 8,of the By-Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting,duly called and held on the I5th day of December 1998. RESOLVED:"That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney...Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May, 1994,and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 10th day of May,1990. RESOLVED:"That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice-President,Secretary,or Assistant Secretary of the Company,whether made heretofore or hereafter,wherever appearing upon a certified copy of any power of attorney issued by the Company,shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN TESTIMONY WHEREOF,I have hereunto subscribed my name and affixed the corporate seals of the said Companies, this 10th day of July 2025 . Mary Jean Pethick Vice President TO REPORT A CLAIM WITH REGARD TO A SURETY BOND,PLEASE SUBMIT A COMPLETE DESCRIPTION OF THIE CLAIM INCLUDING THE PRINCIPAL ON THE BOND,THE BOND NUMBER,AND YOUR CONTACT INFORMATION TO: Zurich Surety Claims 1299 Zurich Way Schaumburg,IL 60196-1056 reportsfclaims@7urihna_com 800-626-4577 Authenticity of this bond can be confirmed at bondvalidator.zurichna.com or 410-559-8790 1 City Council Action Request 7.P. Meeting Date 8/6/2025 Department Engineering Agenda Category Action Item Title 2024 Pavement Management Final Payment Staff Recommendation Adopt Resolution 2025-103 approving the final payment in the amount of $15,807.23 to OMG Midwest, Inc. dba Minnesota Paving & Materials for the 2024 Pavement Management Project. Budget Implication $15,807.23 - Roadway Maintenance Fund Attachments 1. Memo 2. 2024 PM Final Payment Resolution 3. Final Pay Request 4. Final package 5. Final package July 17, 2025 Ryan Burfeind, PE Public Works Director/City Engineer City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: Contractor’s Pay Request No. 8 and Final 2024 Pavement Management Project Dear Mr. Burfeind: Attached is the signed copy of the Contractors Pay Request No. 8 and Final for the 2024 Pavement Management Project. Also included are the IC 134 forms, Lien Waivers, and Warranty Bond as submitted by the Contractor. The Contractor for this project is Minnesota Paving and Materials. REVIEW OF PROJECT HISTORY The contractor began this project in May 2024 and the project was substantially completed on August 26, 2024. The contractor returned in spring and summer of 2025 to complete the remaining punch list work. CONSTRUCTION COST OVERVIEW As indicated on the final request for payment, the original contract amount was $903,739.48. The final construction cost as shown is $854,444.77, which is $49,294.71 less than the contract amount. The overall project underrun was due to underruns in estimated subgrade corrections of $24,054.54, concrete driveway replacement of $15,730.00, and other minor quantity discrepancies. RECOMMENDATION Minnesota Paving and Materials in accordance with the contract plans and specifications has satisfactorily completed the work. Therefore, it is recommended that final payment of $15,807.23 be made and the City of Cottage Grove accept the project. After acceptance, please distribute all requests for payments as appropriate. If you have any questions or require further information, please contact me. Sincerely, Bolton & Menk, Inc. Timothy J Adler Design Engineer CITY OF COTTAGE GROVE WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $903,739.48. The final con- struction cost was $854,444.77, which is $49,294.71 than the contract amount. The reduced construction cost was due to underruns in estimated subgrade corrections, concrete driveway replacement, and other minor quantity discrepancies; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $15,807.23 is paid to OMG Midwest, Inc. dba Minnesota Paving & Materials for the final payment for the 2024 Pavement Management Project. Passed this 6th day of August, 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk OMG Midwest, Inc. dba Minnesota Paving & Materials From 1. 2. 3. 4. 5. a.X b.X c. 6. 7. 8. 9. Name: Name: 854,444.77$ 903,739.48$ Retainage Current Contract Price (Line 1 + Line 2) Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) 7/16/2025 Application Date:7/16/2025 903,739.48$ -$ Net change by Change Orders 2/19/2025 to Original Contract Price 8 & Final Contractor's Application for Payment Application No.: City of Cottage Grove Bolton & Menk, Inc. 2024 Pavement Management Project Owner's Project No.: Engineer's Project No.: Application Period: Contract: Owner: Contractor: Engineer: Project: 0N1.130858 Amount due this application Work Completed Stored Materials Total Retainage (Line 5.a + Line 5.b) Amount eligible to date (Line 4 - Line 5.c) Less previous payments $ 854,444.77 $ - -$ -$ Contractor: Date: Signature: Approved by City of Cottage GroveRecommended by Bolton & Menk, Inc. Name: Date: Title: 15,807.23$ 838,637.54$ -$ 854,444.77$ Balance to finish, including retainage (Line 3 - Line 4) -$ OMG Midwest Inc., dba Minnesota Paving & Materials Contractor's Certification Date: By: Title: By: Title: The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective; and (4) The provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. Docusign Envelope ID: 1E5B962A-6BFA-45C9-84E6-E90DBBEC7EF3 Project ManagerDan Hall July 16, 2025 Tim Adler Design Engineer July 16, 2025 Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 8 & Final From 02/19/25 to 07/16/25 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1.00 LS 34,800.00 34,800.00 1.00 34,800.00 1.00 34,800.00 34,800.00 100% - 2 1.00 LS 5,000.00 5,000.00 1.00 5,000.00 1.00 5,000.00 5,000.00 100% - 3 79.00 EA 75.50 5,964.50 79.00 5,964.50 79.00 5,964.50 5,964.50 100% - 4 70.00 LF 5.88 411.60 70.00 411.60 70.00 411.60 411.60 100% - 5 1.00 EA 40.11 40.11 1.00 40.11 1.00 40.11 40.11 100% - 6 3.00 EA 40.11 120.33 3.00 120.33 3.00 120.33 120.33 100% - 7 7,450.00 LF 4.27 31,811.50 7,450.00 31,811.50 7,450.00 31,811.50 31,811.50 100% - 8 10.00 SY 12.64 126.40 12.00 151.68 12.00 151.68 151.68 120% (25.28) 9 12,950.00 SY 5.00 64,750.00 12,950.00 64,750.00 12,950.00 64,750.00 64,750.00 100% - 10 110.00 SF 4.24 466.40 110.00 466.40 110.00 466.40 466.40 100% - 11 3.00 EA 100.29 300.87 3.00 300.87 3.00 300.87 300.87 100% - 12 8.00 EA 200.57 1,604.56 8.00 1,604.56 8.00 1,604.56 1,604.56 100% - 13 16.00 EA 225.64 3,610.24 16.00 3,610.24 16.00 3,610.24 3,610.24 100% - 14 6.00 EA 275.79 1,654.74 6.00 1,654.74 6.00 1,654.74 1,654.74 100% - 15 215.00 CY 24.00 5,160.00 212.50 5,100.00 212.50 5,100.00 5,100.00 99% 60.00 16 430.00 CY 24.00 10,320.00 - - - - - 10,320.00 17 850.00 TN 7.32 6,222.00 - - - - - 6,222.00 18 1,225.00 TN 17.31 21,204.75 791.00 13,692.21 791.00 13,692.21 13,692.21 65% 7,512.54 19 12,750.00 SY 3.50 44,625.00 12,750.00 44,625.00 12,750.00 44,625.00 44,625.00 100% - 20 2,820.00 TN 85.00 239,700.00 2,833.00 240,805.00 2,833.00 240,805.00 240,805.00 100% (1,105.00) 21 640.00 GAL 2.01 1,286.40 600.00 1,206.00 600.00 1,206.00 1,206.00 94% 80.40 22 1.00 LS 7,500.00 7,500.00 0.96 7,200.00 0.96 7,200.00 7,200.00 96% 300.00 23 3.00 SY 104.56 313.68 10.00 1,045.60 10.00 1,045.60 1,045.60 333% (731.92) 24 280.00 SY 49.32 13,809.60 366.00 18,051.12 366.00 18,051.12 18,051.12 131% (4,241.52) 25 740.00 SY 78.65 58,201.00 540.00 42,471.00 540.00 42,471.00 42,471.00 73% 15,730.00 26 110.00 SF 10.55 1,160.50 84.00 886.20 84.00 886.20 886.20 76% 274.30 27 106.00 SF 17.22 1,825.32 40.00 688.80 40.00 688.80 688.80 38% 1,136.52 28 16.00 SF 65.84 1,053.44 16.00 1,053.44 16.00 1,053.44 1,053.44 100% - 29 7,450.00 LF 17.50 130,375.00 7,450.00 130,375.00 7,450.00 130,375.00 130,375.00 100% - 30 1,075.00 CY 5.01 5,385.75 313.00 1,568.13 313.00 1,568.13 1,568.13 29% 3,817.62 31 4,100.00 SY 1.00 4,100.00 2,020.00 2,020.00 2,020.00 2,020.00 2,020.00 49% 2,080.00 32 250.00 LB 10.13 2,532.50 66.00 668.58 66.00 668.58 668.58 26% 1,863.92 33 210.00 MGAL 40.00 8,400.00 - - - - - 8,400.00 34 3.00 EA 351.00 1,053.00 3.00 1,053.00 3.00 1,053.00 1,053.00 100% - 35 21.00 EA 156.00 3,276.00 23.00 3,588.00 23.00 3,588.00 3,588.00 110% (312.00) 36 13.00 HR 160.46 2,085.98 19.50 3,128.97 19.50 3,128.97 3,128.97 150% (1,042.99) 37 6.00 HR 0.01 0.06 6.00 0.06 6.00 0.06 0.06 100% - 38 1.00 LS 1,400.00 1,400.00 1.00 1,400.00 1.00 1,400.00 1,400.00 100% - 39 15.00 MGAL 76.46 1,146.90 15.00 1,146.90 15.00 1,146.90 1,146.90 100% - 722,798.13 672,459.54 672,459.54 672,459.54 50,338.59 40 18.00 EA 956.12 17,210.16 18.00 17,210.16 18.00 17,210.16 17,210.16 100% - 41 1.00 EA 3,186.09 3,186.09 1.00 3,186.09 1.00 3,186.09 3,186.09 100% - 42 1.00 EA 1,415.43 1,415.43 1.00 1,415.43 1.00 1,415.43 1,415.43 100% - 21,811.68 21,811.68 21,811.68 21,811.68 - PART 2 - SANITARY SEWER PART 1 - STREETS TOTAL: PART 2 - SANITARY SEWER TOTAL: ADJUST SANITARY MANHOLE CASTING (INCL RINGS) REMOVE AND REPLACE CONE SECTION (48" DIA MH) REMOVE AND REPLACE CASTING (27" R-1642 SANITARY) Previous Estimate 07/16/25 REMOVE AND REPLACE 6 INCH CONCRETE DRIVEWAY 6 INCH CONCRETE MAILBOX PAD 6 INCH CONCRETE PEDESTRIAN CURB RAMP TRUNCATED DOME PANELS CONCRETE CURB AND GUTTER - SURMOUNDABLE D428 REMOVE BITUMINOUS TRAIL PAVEMENT REMOVE BITUMINOUS STREET PAVEMENT TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) BITUMINOUS MATERIAL FOR TACK COAT BITUMINOUS INCENTIVE PATCH BITUMINOUS TRAIL REMOVE AND REPLACE BITUMINOUS DRIVEWAY PAVEMENT EXCAVATION - COMMON (EV) EXCAVATION - SUBGRADE (EV) AGGREGATE BACKFILL (MODIFIED) AGGREGATE BASE, VIRGIN CLASS 5 MIX AND FINISH GRADE AGGREGATE BASE - STREET SALVAGE AND REINSTALL COMMUNITY MAILBOX Progress Estimate - Unit Price Work City of Cottage Grove Bolton & Menk, Inc. OMG Midwest, Inc. dba Minnesota Paving & Materials 2024 Pavement Management Project Owner: 0N1.130858Engineer: Contractor: Project: Contract: SALVAGE AND REINSTALL SIGN SALVAGE AND REINSTALL MAILBOX SALVAGE AND REINSTALL CLUSTER MAILBOX TRAFFIC CONTROL Description STORM DRAIN INLET PROTECTION PER STANDARD DETAIL STREET SWEEPER WITH OPERATOR SKIDSTEER WITH OPERATOR EROSION CONTROL SUPERVISOR WATER FOR DUST CONTROL PREMIUM TOPSOIL BORROW MODIFIED HYDRAULIC MATRIX TYPE MULCH SEEDING, MNDOT MIX 25-151 APPLICATION OF WATER FOR TURF ESTABLISHMENT SIGN POST FOR STREET NAME BLADES Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. TEMPORARY MAILBOX SAWING BITUMINOUS PAVEMENT (STREET OR TRAIL) REMOVE EXISTING CONCRETE SLAB REMOVE SIGN REMOVE SIGNPOST REMOVE CONCRETE CURB AND GUTTER Application Date:Application Period:Application No.: MOBILIZATION PART 1 - STREETS B BASE BID % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) Work Completed Materials Currently Stored (not in G) ($) Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 2 Docusign Envelope ID: 1E5B962A-6BFA-45C9-84E6-E90DBBEC7EF3 Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 8 & Final From 02/19/25 to 07/16/25 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Previous Estimate 07/16/25 Progress Estimate - Unit Price Work City of Cottage Grove Bolton & Menk, Inc. OMG Midwest, Inc. dba Minnesota Paving & Materials 2024 Pavement Management Project Owner: 0N1.130858Engineer: Contractor: Project: Contract: Description Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. Application Date:Application Period:Application No.: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) Work Completed Materials Currently Stored (not in G) ($) 43 7.00 EA 471.31 3,299.17 7.00 3,299.17 7.00 3,299.17 3,299.17 100% - 44 7.00 EA 163.26 1,142.82 7.00 1,142.82 7.00 1,142.82 1,142.82 100% - 45 4.00 LF 391.63 1,566.52 4.00 1,566.52 4.00 1,566.52 1,566.52 100% - 46 8.00 EA 626.79 5,014.32 8.00 5,014.32 8.00 5,014.32 5,014.32 100% - 47 150.00 SF 16.82 2,523.00 144.00 2,422.08 144.00 2,422.08 2,422.08 96% 100.92 13,545.83 13,444.91 13,444.91 13,444.91 100.92 48 1.00 EA 1,002.86 1,002.86 1.00 1,002.86 1.00 1,002.86 1,002.86 100% - 49 16.00 CY 200.57 3,209.12 16.00 3,209.12 16.00 3,209.12 3,209.12 100% - 50 1.00 EA 1,616.61 1,616.61 1.00 1,616.61 1.00 1,616.61 1,616.61 100% - 51 1.00 EA 1,348.85 1,348.85 1.00 1,348.85 1.00 1,348.85 1,348.85 100% - 52 1.00 EA 1,895.41 1,895.41 1.00 1,895.41 1.00 1,895.41 1,895.41 100% - 53 12.00 EA 512.59 6,151.08 12.00 6,151.08 12.00 6,151.08 6,151.08 100% - 54 12.00 EA 977.20 11,726.40 12.00 11,726.40 12.00 11,726.40 11,726.40 100% - 55 5.00 EA 479.52 2,397.60 5.00 2,397.60 5.00 2,397.60 2,397.60 100% - 56 1.00 EA 956.12 956.12 1.00 956.12 1.00 956.12 956.12 100% - 30,304.05 30,304.05 30,304.05 30,304.05 - 57 1.00 EA 1,504.29 1,504.29 1.00 1,504.29 1.00 1,504.29 1,504.29 100% - 58 16.00 EA 253.00 4,048.00 16.00 4,048.00 16.00 4,048.00 4,048.00 100% - 59 16.00 EA 828.00 13,248.00 16.00 13,248.00 16.00 13,248.00 13,248.00 100% - 60 3.00 EA 828.00 2,484.00 3.00 2,484.00 3.00 2,484.00 2,484.00 100% - 61 17.00 EA 728.00 12,376.00 17.00 12,376.00 17.00 12,376.00 12,376.00 100% - 62 6,700.00 LF 1.86 12,462.00 6,796.00 12,640.56 6,796.00 12,640.56 12,640.56 101% (178.56) 63 3,350.00 LF 1.38 4,623.00 3,398.00 4,689.24 3,398.00 4,689.24 4,689.24 101% (66.24) 64 3,350.00 LF 18.75 62,812.50 3,398.00 63,712.50 3,398.00 63,712.50 63,712.50 101% (900.00) 65 1.00 EA 1,722.00 1,722.00 1.00 1,722.00 1.00 1,722.00 1,722.00 100% - 115,279.79 116,424.59 116,424.59 116,424.59 (1,144.80) 903,739.48$ 854,444.77$ 854,444.77$ -$ 854,444.77$ 95% 49,294.71$ LIGHT FOUNDATION DESIGN TYPE A ADD CBMH TOPSLAB, 48" DIA STORM STRUCTURE ADD 1' SECTION, 48" DIA STORM STRUCTURE ADD 4' SECTION, 48" DIA STORM STRUCTURE ADJUST CATCH BASIN CASTING, INCL HDPE ADJ RINGS REMOVE AND REPLACE R-3067-VB CASTING RECONSTRUCT VALVE BOX HYDRANT RECONDITIONING AND PAINTING 6 INCH CONCRETE HYDRANT ACCESS PAD REMOVE MANHOLE CONE SECTION - STORM SEWER RANDOM RIP RAP CL-3 1.5" NON-METALLIC CONDUIT PATCH STORM STRUCTURE ADJUST STORM SEWER MANHOLE CASTING, INCL HDPE ADJ REMOVE LIGHTING UNIT FOUNDATION CONNECT TO EXISTING LIGHT SALVAGE AND REPLACE LUMINAIRE (CITY SUPPLIED) PART 3 - WATER MAIN PART 3 - WATER MAIN TOTAL: PART 4 - STORM SEWER PART 4 - STORM SEWER TOTAL: PART 5 - STREET LIGHTING ADJUST GATE VALVE REMOVE AND REPLACE TOP SECTION OF VALVE BOX BASE BID TOTAL: PART 5 - STREET LIGHTING TOTAL: REMOVE AND REPLACE STREET LIGHT POLE HANDHOLE TYPE B UNDERGROUND WIRE 1 C/6 AWG UNDERGROUND WIRE 1 C/8 GROUND Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 2 Docusign Envelope ID: 1E5B962A-6BFA-45C9-84E6-E90DBBEC7EF3 Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:1-447-627-488 Submitted Date and Time:28-Feb-2025 9:26:14 AM Legal Name:COMPLETE INGROUND SYSTEMS LLC Federal Employer ID:27-3714385 User Who Submitted:1802965 Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:1569796096 Minnesota ID:1802965 Project Owner:CITY OF COTTAGE GROVE Project Number:634115 Project Begin Date:20-May-2024 Project End Date:18-Sep-2024 Project Location:COTTAGE GROVE 2024 PMP Project Amount:$116,830.75 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:1-055-105-760 Submitted Date and Time:5-Feb-2025 2:31:21 PM Legal Name:ALVERO LLC Federal Employer ID:46-2582481 User Who Submitted:alvero Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:1601253376 Minnesota ID:3051898 Project Owner:CITY OF COTTAGE GROVE Project Number:634115 Project Begin Date:20-May-2024 Project End Date:30-Jul-2024 Project Location:COTTAGE GROVE 2024 PMP Project Amount:$12,775.00 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. RECEIPT AND WAIVER OF MECHANIC’S LIEN RIGHTS CONDITIONAL UPON RECEIPT OF PAYMENT DATED 1/30/2025 THE UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT OF THE SUM OF $12,775.00 CHECK ONLY ONE: 1)_____ as partial payment for labor, skill and material furnished 2)__X___ as payment for all labor, skill and material furnished or to be furnished (except the sum of $236.34 retainage or holdback). 3)_____ as full and final payment for all labor, skill, and material furnished or to be furnished to the following: JOB # 634115 JOB NAME: Cottage Grove 2024 PMP CONTRACT # n/a and for value received hereby waives all rights acquired by the undersigned to file or record mechanic’s liens against said real property for labor, skill or material furnished to said real property (only for the amount paid if Box 1 is checked, and except for retainage shown if Box 2 is checked). The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full, EXCEPT: NOTE: If this instrument is executed by a corporation it must be signed by an officer, and if executed by a partnership, Herness Construction LLC By________________________________ __________________________________ _ it must be signed by a partner. (Title) Dustin Stark Project Manager 1 Weidenbacher, Rachel (Minnesota Paving & Materials) From:MN Revenue e-Services <eservices.mdor@state.mn.us> Sent:Monday, February 3, 2025 8:00 AM To:Julia Ohmann Subject:Your Recent Contractor Affidavit Request This email is an automated notification and is unable to receive replies. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: 0-951-567-072 Submitted Date and Time: 3-Feb-2025 8:00:20 AM Legal Name: MID STATE RECLAMATION INC Federal Employer ID: 39-1727526 User Who Submitted: Juliao Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 393621504 Minnesota ID: 1719563 Project Owner: CITY OF COTTAGE GROVE Project Number: 634115 Project Begin Date: 22-May-2024 Project End Date: 24-Jun-2024 Project Location: COTTAGE GROVE, MN Project Amount: $14,210.53 Subcontractors: No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. How to View and Print this Request You can see copies of your requests by going into your History. This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. Caution: This is an external email. Please take care when clicking links or opening attachments. When in doubt, contact your IT Department 1 Weidenbacher, Rachel (Minnesota Paving & Materials) From:Matt Vickerman <mattvickerman@viking-restoration.com> Sent:Sunday, February 16, 2025 3:38 PM To:Weidenbacher, Rachel (Minnesota Paving & Materials) Subject:[EXT] Fw: Your Recent Contractor Affidavit Request CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you are expecting this email and know the contents are safe. If you believe this email may be phishing or malicious, please use the Report Phish button. Please see Ic-134. From: MN Revenue e-Services <eservices.mdor@state.mn.us> Sent: Sunday, February 16, 2025 3:36 PM To: Matt Vickerman <mattvickerman@viking-restoration.com> Subject: Your Recent Contractor Affidavit Request This email is an automated notification and is unable to receive replies. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: 1-740-428-000 Submitted Date and Time: 16-Feb-2025 3:36:24 PM Legal Name: VIKING RESTORATION LLC Federal Employer ID: 84-2225349 User Who Submitted: Viking59 Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 554053632 Minnesota ID: 6836508 Project Owner: CITY OF COTTAGE GROVE Project Number: 634115 Project Begin Date: 01-Jun-2024 Project End Date: 02-Dec-2024 Project Location: COTTAGE GROVE Project Amount: $12,260.00 Subcontractors: No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800- 657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. How to View and Print this Request You can see copies of your requests by going into your History. 2 This message and any attachments are solely for the intended recipient and may contain nonpublic / private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the information included in this message and any attachments is prohibited. If you have received this communication in error, please notify us and immediately and permanently delete this message and any attachments. Thank you. ATTENTION: Ce courriel vient de l'exterieur de l'entreprise. Ne cliquez pas sur les liens, et n'ouvrez pas les pièces jointes, à moins que vous ne connaissiez l'expéditeur du courriel et savez que le contenu est sécuritaire. Si vous pensez qu’il s’agit d’un courriel d’hameçonnage ou malveillant, veuillez cliquer sur le bouton Signaler une tentative d’hameçonnage. Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:0-489-874-144 Submitted Date and Time:7-Feb-2025 11:22:54 AM Legal Name:WARNING LITES OF MINNESOTA INC Federal Employer ID:36-4762529 User Who Submitted:kwilliams07 Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:1266823168 Minnesota ID:3086922 Project Owner:CITY OF COTTAGE GROVE Project Number:634115 Project Begin Date:01-May-2024 Project End Date:01-Dec-2024 Project Location:COTTAGE GROVE 2024 PVMT Project Amount:$4,410.00 Subcontractors:No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time. Please print this page for your records using the print or save functionality built into your browser. 2/7/25, 11:22 AM mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/BqF_mDUIavTKufNVFqKRtA__?FILE__=Print2&PARAMS__=4610324887856308… https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/BqF_mDUIavTKufNVFqKRtA__?FILE__=Print2&PARAMS__=4610324887856308217 1/1 Accounts Payable Administrator 1 City Council Action Request 7.Q. Meeting Date 8/6/2025 Department Engineering Agenda Category Action Item Title 2024 Jamaica Mill and Overlay Final Payment Staff Recommendation Adopt Resolution 2025-104 approving the final payment to Northwest Asphalt, Inc. for the 2024 Jamaica Mill and Overlay Project in the amount of $12,187.83. Budget Implication $12,187.83 - Roadway Maintenance Fund Attachments 1. Memo 2. 2025-08-06 CC Final Pay Request RESOLUTION 3. Excecuted Final Pay Request 4. IC134s - Jamaica Ave Mill Overlay 5. Jamaica Ave Warranty & Lien Waivers July 22, 2025 Ryan Burfeind, PE Public Works Director/City Engineer City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: Contractor’s Pay Request No. 5 and Final 2024 Jamaica Avenue Mill and Overlay Project Dear Mr. Burfeind: Attached is the signed copy of the Contractors Pay Request No. 5 and Final for the 2024 Jamaica Mill and Overlay Project. Also included are the IC 134 forms, Lien Waivers, and Warranty Bond as submitted by the Contractor. The Contractor for this project is Northwest. REVIEW OF PROJECT HISTORY The contractor began this project in June 2024 and the project was substantially completed on August 26, 2024. The contractor returned in spring and summer of 2025 to complete the remaining punch list work. CONSTRUCTION COST OVERVIEW As indicated on the final request for payment, the original contract amount was $1,446,878.71. The final construction cost as shown is $1,218,783.02 which is $228,095.69 less than the contract amount. The overall project underrun was due to underruns in estimated subgrade corrections of $64,280.95, and elimination of $140,400.00 in CIPP lining, and other minor quantity discrepancies. RECOMMENDATION Northwest in accordance with the contract plans and specifications has satisfactorily completed the work. Therefore, it is recommended that final payment of $12,187.83 be made and the City of Cottage Grove accept the project. After acceptance, please distribute all requests for payments as appropriate. If you have any questions or require further information, please contact me. Sincerely, Bolton & Menk, Inc. Timothy J Adler Design Engineer CITY OF COTTAGE GROVE WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $1,446,878.71. The final con- struction cost was $1,218,783.02, which is $228,095.69 less than the contract amount. The reduced construction cost was due to an underrun in estimated subgrade corrections and the decision to eliminate from the project the lining of two sections of storm sewer; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $12,187.83 is paid to Northwest Asphalt, Inc. for the final payment for the 2024 Jamaica Avenue Mill and Overlay Project. Passed this 6th day of August, 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk From 1. 2. 3. 4. 5. a. X b. X c. 6. 7. 8. 9. Name: Name: Northwest Asphalt, Inc. Date: Contractor's Certification By: Title: By: Title: The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective; and (4) The provisions of M. S. 290.92 have been complied with and that all claims against me by reason of the Contract have been paid or satisfactorily secured. Work Completed Stored Materials Total Retainage (Line 5.a + Line 5.b) Amount eligible to date (Line 4 - Line 5.c) Less previous payments $ 1,218,783.02 $ - Contractor: Balance to finish, including retainage (Line 3 - Line 4) -$ Date: Signature: Approved by City of Cottage GroveRecommended by Bolton & Menk, Inc. Name: Date: Title: Contractor: Engineer: Project: Application No.: Application Period:7/22/2025 Application Date:7/22/2025 1,446,878.71$ -$ Net change by Change Orders 12/19/2024 0N1.130858 Contractor's Application for Payment City of Cottage Grove Northwest Asphalt, Inc. Bolton & Menk, Inc. 2024 Jamaica Avenue Mill and Overlay Owner's Project No.: Engineer's Project No.: Agency's Project No.: Contract: Owner: to Original Contract Price 5 & Final 1,218,783.02$ 1,446,878.71$ Retainage Current Contract Price (Line 1 + Line 2) Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) Amount due this application -$ -$ 12,187.83$ 1,206,595.19$ -$ 1,218,783.02$ EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved. Docusign Envelope ID: C85BE279-A780-40B5-813C-D8681CA5B8C9 Project Manager July 22, 2025 Charles Beauchamp Tim Adler July 22, 2025 Design Engineer Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 5 & Final From 12/19/24 to 07/22/25 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) 1 1.00 LS 82,802.00 82,802.00 1.00 82,802.00 1.00 82,802.00 82,802.00 100% - 2 1.00 LS 9,200.00 9,200.00 1.00 9,200.00 1.00 9,200.00 9,200.00 100% - 3 35,750.00 SY 1.32 47,190.00 35,750.00 47,190.00 35,750.00 47,190.00 47,190.00 100% - 4 1,080.00 LF 56.00 60,480.00 1,832.00 102,592.00 1,832.00 102,592.00 102,592.00 170% (42,112.00) 5 250.00 SY 97.50 24,375.00 170.00 16,575.00 170.00 16,575.00 16,575.00 68% 7,800.00 6 1,365.00 SF 19.00 25,935.00 1,365.00 25,935.00 1,365.00 25,935.00 25,935.00 100% - 7 5,400.00 SY 11.74 63,396.00 1,550.00 18,197.00 1,550.00 18,197.00 18,197.00 29% 45,199.00 8 115.00 TN 165.93 19,081.95 - - - - - 19,081.95 9 4,520.00 TN 82.47 372,764.40 4,038.00 333,013.86 4,038.00 333,013.86 333,013.86 89% 39,750.54 10 1.00 LS 22,000.00 22,000.00 0.46 10,120.00 0.46 10,120.00 10,120.00 46% 11,880.00 11 2,500.00 GAL 4.28 10,700.00 1,500.00 6,420.00 1,500.00 6,420.00 6,420.00 60% 4,280.00 12 190.00 SF 55.00 10,450.00 157.00 8,635.00 157.00 8,635.00 8,635.00 83% 1,815.00 13 1.00 LS 5,000.00 5,000.00 1.00 5,000.00 1.00 5,000.00 5,000.00 100% - 14 68.00 CY 110.00 7,480.00 110.00 12,100.00 110.00 12,100.00 12,100.00 162% (4,620.00) 15 32.00 LB 25.00 800.00 52.00 1,300.00 52.00 1,300.00 1,300.00 163% (500.00) 16 525.00 SY 5.00 2,625.00 525.00 2,625.00 525.00 2,625.00 2,625.00 100% - 17 6.00 MGAL 100.00 600.00 - - - - - 600.00 18 52.00 EA 125.00 6,500.00 52.00 6,500.00 52.00 6,500.00 6,500.00 100% - 19 36.00 HR 180.00 6,480.00 28.00 5,040.00 28.00 5,040.00 5,040.00 78% 1,440.00 20 18.00 HR 125.00 2,250.00 - - - - - 2,250.00 21 26.00 EA 40.00 1,040.00 26.00 1,040.00 26.00 1,040.00 1,040.00 100% - 22 320.00 SF 52.00 16,640.00 320.00 16,640.00 320.00 16,640.00 16,640.00 100% - 23 1.00 SYS 32,245.00 32,245.00 1.00 32,245.00 1.00 32,245.00 32,245.00 100% - 24 14.00 EA 135.00 1,890.00 15.00 2,025.00 15.00 2,025.00 2,025.00 107% (135.00) 25 1,200.00 LF 1.60 1,920.00 1,200.00 1,920.00 1,200.00 1,920.00 1,920.00 100% - 26 2,175.00 LF 1.60 3,480.00 2,175.00 3,480.00 2,175.00 3,480.00 3,480.00 100% - 27 25.00 LF 3.20 80.00 - - - - - 80.00 28 775.00 LF 14.00 10,850.00 748.00 10,472.00 748.00 10,472.00 10,472.00 97% 378.00 29 84.00 LF 20.00 1,680.00 84.00 1,680.00 84.00 1,680.00 1,680.00 100% - 849,934.35 762,746.86 762,746.86 762,746.86 90% 87,187.49 30 1.00 EA 710.00 710.00 1.00 710.00 1.00 710.00 710.00 100% - 31 1.00 EA 1,207.34 1,207.34 1.00 1,207.34 1.00 1,207.34 1,207.34 100% - 1,917.34 1,917.34 1,917.34 1,917.34 - 32 4.00 EA 750.00 3,000.00 4.00 3,000.00 4.00 3,000.00 3,000.00 100% - 33 3.00 LF 450.00 1,350.00 - - - - - 1,350.00 4,350.00 3,000.00 3,000.00 3,000.00 1,350.00 34 2.00 EA 500.00 1,000.00 2.00 1,000.00 2.00 1,000.00 1,000.00 100% - 35 2.00 EA 750.00 1,500.00 2.00 1,500.00 2.00 1,500.00 1,500.00 100% - 36 36.00 EA 350.00 12,600.00 36.00 12,600.00 36.00 12,600.00 12,600.00 100% - 37 8.00 EA 700.00 5,600.00 8.00 5,600.00 8.00 5,600.00 5,600.00 100% - 38 1.00 EA 40,000.00 40,000.00 - - - - - 40,000.00 39 2.00 EA 5,000.00 10,000.00 2.00 10,000.00 2.00 10,000.00 10,000.00 100% - 40 1.00 EA 5,500.00 5,500.00 1.00 5,500.00 1.00 5,500.00 5,500.00 100% - 41 1.00 EA 7,500.00 7,500.00 1.00 7,500.00 1.00 7,500.00 7,500.00 100% - 42 1.00 EA 100,000.00 100,000.00 - - - - - 100,000.00 43 411.00 LF 115.00 47,265.00 411.00 47,265.00 411.00 47,265.00 47,265.00 100% - Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. MILL BITUMINOUS PAVEMENT (2 INCH DEPTH) REMOVE AND REPLACE CONCRETE CURB AND GUTTER BITUMINOUS INCENTIVE REMOVE AND REPLACE 4 INCH CONCRETE SIDEWALK REMOVE AND REPLACE 6 INCH CONCRETE PEDESTRIAN CURB RAMP PATCH BITUMINOUS STREET-SPECIAL Application Date:Application Period:Application No.: MOBILIZATION PART 1 - STREETS B BASE BID % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) Work Completed Materials Currently Stored (not in G) ($) BITUMINOUS MATERIAL FOR TACK COAT TRUNCATED DOME PANEL EROSION CONTROL SUPERVISOR TRAFFIC CONTROL Description ADJUST STORM SEWER MANHOLE CASTING INCLUDING NEW HDPE ADJUST CATCH BASIN CASTING INCLUDING NEW HDPE ADJUSTMENT RINGS PATCH AND SPRAY RINGS 4' CIPP, 12" RCP 4' CIPP, 15" RCP ADJUST SANITARY SEWER MANHOLE CASTING INCLUDING NEW HDPE REMOVE AND REPLACE CASTING (27" R-1642 SANITARY) ADJUST VALVE BOX RECONSTRUCT VALVE BOX REMOVE DEBRIS FROM PIPE Progress Estimate - Unit Price Work City of Cottage Grove Bolton & Menk, Inc. Northwest Asphalt, Inc. 2024 Jamaica Avenue Mill and Overlay Owner: 0N1.130858Engineer: Contractor: Project: Contract: Previous Estimate 07/22/25 4" SOLID SOLID LINE MULTI COMP GROUND IN 4" BROKEN SOLID LINE MULTI COMP GROUND IN 4" DOUBLE SOLID LINE MULTI COMP GROUND IN 12" SOLID LINE PREFORM THERMO GROUND IN 24" SOLID LINE PREFORM THERMO GROUND IN SURFACE REPAIR TYPE SP 12.5 WEARING COURSE MIXTURE (4,E) SKIDSTEER WITH OPERATOR REMOVE SIGN AND POST INSTALL SIGN PANEL, TYPE C REVISE SIGNAL SYSTEM PAVEMENT MESSAGE MULTI COMP GROUND IN SEEDING, MNDOT MIX 25-151 HYDRAULIC MATRIX TYPE MULCH APPLICATION OF WATER FOR TURF ESTABLISHMENT STORM DRAIN INLET PROTECTION (ERO-9) STREET SWEEPER WITH OPERATOR TOPSOIL BORROW 4' CIPP, 18" RCP 8' CIPP, 15" RCP 12' CIPP, 48" RCP CIPP LINER (18" RCP) PART 1 - STREETS TOTAL: PART 2 - SANITARY SEWER PART 2 - SANITARY SEWER TOTAL: PART 3 - WATER MAIN PART 3 - WATER MAIN TOTAL: PART 4 - STORM SEWER Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.1 of 2 Docusign Envelope ID: C85BE279-A780-40B5-813C-D8681CA5B8C9 Contractor's Application for Payment Owner's Project No.: Engineer's Project No.: Agency's Project No.: 5 & Final From 12/19/24 to 07/22/25 A C D E F F1 F2 G H I J K L Item Quantity Units Unit Price ($) Value of Bid Item (C X E) ($) Quantity Previous Estimate Value Previous Estimate Estimated Quantity Incorporated in the Work Value of Work Completed to Date (E X G) ($) Work Completed and Materials Stored to Date (H + I) ($) Contract Information Bid Item No. Application Date:Application Period:Application No.: B % of Value of Item (J / F) (%) Balance to Finish (F - J) ($) Work Completed Materials Currently Stored (not in G) ($)Description Progress Estimate - Unit Price Work City of Cottage Grove Bolton & Menk, Inc. Northwest Asphalt, Inc. 2024 Jamaica Avenue Mill and Overlay Owner: 0N1.130858Engineer: Contractor: Project: Contract: Previous Estimate 07/22/25 44 10.00 LF 225.00 2,250.00 10.00 2,250.00 10.00 2,250.00 2,250.00 100% - 45 36.00 EA 175.00 6,300.00 36.00 6,300.00 36.00 6,300.00 6,300.00 100% - 46 3.00 EA 1,257.34 3,772.02 3.00 3,772.02 3.00 3,772.02 3,772.02 100% - 47 4.00 EA 850.00 3,400.00 4.00 3,400.00 4.00 3,400.00 3,400.00 100% - 48 16.00 EA 150.00 2,400.00 16.00 2,400.00 16.00 2,400.00 2,400.00 100% - 49 2.00 EA 200.00 400.00 - - - - - 400.00 249,487.02 109,087.02 109,087.02 109,087.02 44% 140,400.00 50 7.00 EA 280.00 1,960.00 7.00 1,960.00 7.00 1,960.00 1,960.00 100% - 51 7.00 EA 1,500.00 10,500.00 7.00 10,500.00 7.00 10,500.00 10,500.00 100% - 52 1.00 EA 655.00 655.00 1.00 655.00 1.00 655.00 655.00 100% - 53 48.00 EA 195.00 9,360.00 48.00 9,360.00 48.00 9,360.00 9,360.00 100% - 54 12.00 EA 260.00 3,120.00 - - - - - 3,120.00 55 2.00 EA 715.00 1,430.00 2.00 1,430.00 2.00 1,430.00 1,430.00 100% - 56 40.00 EA 685.00 27,400.00 40.00 27,400.00 40.00 27,400.00 27,400.00 100% - 57 9,100.00 LF 16.00 145,600.00 9,124.00 145,984.00 9,124.00 145,984.00 145,984.00 100% (384.00) 58 600.00 LF 11.80 7,080.00 530.00 6,254.00 530.00 6,254.00 6,254.00 88% 826.00 59 17,500.00 LF 2.50 43,750.00 18,672.00 46,680.00 18,672.00 46,680.00 46,680.00 107% (2,930.00) 60 9,100.00 LF 2.05 18,655.00 9,336.00 19,138.80 9,336.00 19,138.80 19,138.80 103% (483.80) 61 1.00 EA 6,680.00 6,680.00 1.00 6,680.00 1.00 6,680.00 6,680.00 100% - 62 7.00 EA 730.00 5,110.00 7.00 5,110.00 7.00 5,110.00 5,110.00 100% - 63 7.00 EA 1,235.00 8,645.00 7.00 8,645.00 7.00 8,645.00 8,645.00 100% - 64 1.00 EA 4,715.00 4,715.00 1.00 4,715.00 1.00 4,715.00 4,715.00 100% - 65 47.00 EA 990.00 46,530.00 48.00 47,520.00 48.00 47,520.00 47,520.00 102% (990.00) 341,190.00 342,031.80 342,031.80 342,031.80 100% (841.80) 1,446,878.71$ 1,218,783.02$ 1,218,783.02$ -$ 1,218,783.02$ 84% 228,095.69$ BASE BID TOTAL: SALVAGE AND REINSTALL LIGHT POLE REMOVE AND REPLACE CATCH BASIN CASTING (R-3067-V OR R-3067-VB) REMOVE AND REPLACE MANHOLE CASTING (R-1642 STORM) RECONSTRUCT INVERT PATCH STORM STRUCTURE PATCH 48" STORM PIPE SPRAY LINE STORM STRUCTURE - 48" DIAMETER PART 4 - STORM SEWER TOTAL: PART 5 - STREET LIGHTING PART 5 - STREET LIGHTING TOTAL: HANDHOLE -TYPE B UNDERGROUND WIRE 1 C/8 AWG LIGHTING SERVICE CABINET LIGHTING UNIT - TYPE F1 (CITY SUPPLIED) LIGHT FOUNDATION - TYPE F EQUIPMENT PAD CONNECT TO EXISTING HANDHOLE CONNECT TO EXISTING LIGHT HORIZONTAL DIRECTIONAL DRILLING (HDD) - 1.5" CONDUIT 2" NON-METALLIC CONDUIT UNDERGROUND WIRE 1 C/6 AWG REMOVE LIGHTING UNIT REMOVE LIGHTING UNIT FOUNDATION REMOVE LIGHTING CABINET REMOVE AND REPLACE LUMINAIRE Unit Price EJCDC C-620 Contractor's Application for Payment (c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.2 of 2 Docusign Envelope ID: C85BE279-A780-40B5-813C-D8681CA5B8C9 1 City Council Action Request 7.R. Meeting Date 8/6/2025 Department Parks and Recreation Agenda Category Action Item Title Oltman Park Playground Staff Recommendation Authorize service agreement, subject to minor alterations by City Attorney, with Kompan, Inc. for playground construction at Oltman Park for the amount of $149,112.16. Budget Implication $149,112.16 from park fund. Attachments 1. Memo-Oltman Playground 2. OLTMAN PARK - SIGNED (002) To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Zac Dockter, Parks and Recreation Director Date: July 18, 2025 Subject: Oltman Park Playground Service Agreement Introduction/Background With pending construction at Oltman Park, staff is prepared to order the playground for the intended installation fall of 2025 or spring 2026. Given the athletic nature of this park, staff is recommending a more interactive and physically challenging playground as proposed by Kompan (see images within the agreement exhibit). This playground is an active circuit of obstacles made of natural timber that should challenge the youth visiting the park while also being a resource for middle school physical education. Further, it has core play features that will be attractive to young people looking for a more typical play experience. This playground design was recommended for approval by the Parks, Recreation and Natural Resources Commission at its June 9, 2025, meeting. Action Requested 1 City Council Action Request 7.S. Meeting Date 8/6/2025 Department Parks and Recreation Agenda Category Action Item Title Oltman Park Picnic Shelter and Installation Staff Recommendation Approve purchase order to St. Croix Recreation for picnic shelter located at Oltman Park for the amount of $37,363.60 and approve service agreement with Mike Basich Inc., for the installation of picnic shelter at Oltman Park for the amount of $32,864. Budget Implication $70,227.60 for the shelter and installation from Park Trust Fund. Attachments 1. Memo - Oltman Shelter Purchase 2025 2. Resolution_2025_OltmanShelter 3. SIGNED MBINC_Oltman Park Shelter Installation Service Agreement wExhibit (Michael Basich Inc.) Cottage Grove (002) To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: CC: Gavin Hochstetler, Management Analyst Zac Dockter, Parks and Recreation Director Date: August 6, 2025 Subject: Oltman Park Picnic Shelter and Installation Introduction/Background The 2025-2029 Capital Improvements Plan includes the purchase and installation of 20’x40’ steel picnic shelters at Oltman Park in 2025. The funding source for this project is the Park Trust Fund. To secure pricing and address long product lead times (14-16 weeks), staff recently solicited quotes. The results of those quotes fully installed are as follows: Vendor Product Cost St Croix Recreation Coverworx $70,227.60 Flagship Recreation Icon Shelters $120.657.57 Staff recommends proceeding with low quote from St Croix Recreation for the Coverworx shelters. Coverworx shelters have been installed most recently at West Draw Park and Grey Cloud Elementary Park in Cottage Grove and has met staff expectations. St Croix Recreation/Coverworx contracts installation work to Mike Basich Inc., who successfully installed the aforementioned shelters. As such, staff is recommending a purchase order to procure the product and a service agreement for installation. Staff Recommendation 1. Approve purchase order to St. Croix Recreation for picnic shelter located at Oltman Park for the amount of $37,363.60 2. Approve service agreement with Mike Basich Inc., for the installation of picnic shelter at Oltman Park for the amount of $32,864 CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION AWARDING THE PURCHASE OF PICNIC SHELTER FOR OLTMAN PARK TO ST. CROIX RECREATION IN THE AMOUNT OF $37,363.60 AND INSTALLATION OF THE SHELTERS TO MICHAEL BASICH INC. IN THE AMOUNT OF $32,864 WHEREAS, quotes were requested to purchase a picnic shelter and the necessary work for the installation for Oltman Park; and WHEREAS, quotes were requested to provide the necessary work; and WHEREAS, two firms submitted quotes; and WHEREAS, St. Croix Recreation provided the lowest responsible quote including installation by Michael Basich; and WHEREAS, it is the recommendation of the Parks Director that the quote be awarded to St. Croix Recreation with installation completed by Michael Basich Inc. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the purchase of picnic shelters be awarded to St. Croix Recreation in the amount of $37,363.60 along with installation by Michael Basich Inc. for $32,864. Passed this 6th day of August 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 AGREEMENT FOR SERVICES Oltman Park Shelter Installation THIS AGREEMENT ("Agreement") is made and executed this 6th day of August 2025, by and between the City of Cottage Grove, 12800 Ravine Parkway South, Cottage Grove, Minnesota 55016, ("City") and Michael Basich Inc., 1761 Third Steet, White Bear Lake, Minnesota 55110 ("Contractor"). WHEREAS, the City has accepted the proposal of the Contractor for certain services; and WHEREAS, Contractor desires to perform the services for the City under the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services ("Services"), as defined in the following documents: i. A proposal dated June 23, 2025, incorporated herein as Exhibit A. ii. Where the terms and conditions of this Agreement and those terms and conditions included in Exhibit A specifically conflict, the terms of this Agreement shall apply. iii. Contractor shall install one shelter as outlined in Exhibit A at the following location: Oltman Park, 6201 66th Street South, Cottage Grove, MN 55016. Contractor shall confirm with the City the exact location of the shelter identified under this section before beginning any Services under this Agreement. b. Contractor covenants and agrees to provide the Services to the satisfaction of the City in a timely fashion, as set forth in Exhibit A, subject to Section 8 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2 2. PAYMENT. a. City agrees to pay Contractor, and Contractor agrees to receive and accept payment for the Services as set forth in Exhibit A. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. This Agreement shall terminate on September 30, 2026, or upon successful completion of the Services as outlined in Exhibit A as determined by the City, whichever occurs first. This Agreement may be extended upon the written mutual consent of the parties for such additional periods as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon thirty (30) days' written notice delivered to the other party at the addresses listed in Section 14 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses incurred through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event: i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. 3 ii. Perform the Services, in which case, the Contractor shall within thirty (30) days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in Exhibit A. Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. INSPECTION OF WORK. All materials and workmanship will be subject to inspection, examination, and testing by the City, who will have the right to reject defective material and workmanship or require its correction. 8. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 9. CITY'S REPRESENTATIVE. The City has designated Gavin Hochstetler to act as the City's representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 4 10. PROJECT MANAGER AND STAFFING. The Contractor has designated Michael Basich to be the primary contact for the City in the performance of the Services. He shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace the designated staff without the approval of the City. 11. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor's employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City's employees or subcontractors. 12. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $2,000,000. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 13. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the final completion date of all Services. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 14. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Cottage Grove 12800 Ravine Parkway South 5 Cottage Grove, MN 55016 Attention: Gavin Hochstetler Or emailed: ghochstetler@cottagegrovemn.gov If to Contractor: Michael Basich Inc. 1761 Third Street White Bear Lake, MN 55110 Attention: Michael Basich Or emailed: mb@stcroixrec.com 15. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 16. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the 6 parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. [The remainder of this page is intentionally left blank] 7 CITY OF COTTAGE GROVE By: _________________________ Myron A. Bailey, Mayor By: _________________________ Tamara Anderson, City Clerk Date: _______________________ 8 CONTRACTOR Signature: _____________________ Name: ________________________ Its: ___________________________ Date: _________________________ Michael Basich, Inc. President 7/30/2025 EXHIBIT A 1 City Council Action Request 7.T. Meeting Date 8/6/2025 Department Community Development Agenda Category Action Item Title Almar Village – Parking Lot Setback and Impervious Surface Coverage Variances Staff Recommendation Adopt Resolution 2025-106 approving the variances to allow the construction of additional parking two feet from the east property line and to increase the impervious surface coverage of the site at 7155 Jorgensen Lane South. Budget Implication N/A Attachments 1. Almar Village Variances CC Memo 2. Almar Village Variances Response to Ordinance Criteria 3. Almar Village Variances Resolution 4. Almar Village Variances Resolution No. 2016-067 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Pierret, Senior Planner DATE: July 30, 2025 RE: Almar Village – Parking Lot Setback and Impervious Surface Coverage Variances Proposal Curt Hoffman, on behalf of Almar Village, LLC, (Applicant/Property Owner) has applied for a variance to allow an expansion of the existing parking lot to within two feet of the east property line and to increase the impervious surface coverage of the parcel beyond the maximum 70 per - cent impervious surface coverage allowed in the B -1, Limited Business District. Site Location Map Honorable Mayor, City Council, and Jennifer Levitt Almar Village, LLC August 6, 2025 Page 2 of 7 Review Schedule Application Received: June 30, 2025 Application Accepted: July 1, 2025 Planning Commission Meeting: July 28, 2025 City Council Meeting: August 6, 2025 60-Day Review Deadline: August 30, 2025 Background The Applicant has proposed to lease two spaces in the existing multi-tenant building for a Mexican restaurant (Mi Pueblo). When a new use is proposed within an existing development, the existing parking area must be able to accommodate the required parking or parking mu st be added to accommodate the new use. In 2016, Carbone’s expanded into an adjacent tenant space. A conditional use permit amendment and variance were approved at the time to allow the expansion of the space and the expansion of the parking lot by 19 spaces to within two feet of the east proper ty line along Keats Avenue (Resolution 2016-067). A condition of approval was that the parking lot expansion must be in - stalled after one year if parking was identified as a negative issue to the operation of the site. The parking area was not expanded within one year therefore, the 2016 variance approval is void. With the addition of another restaurant in the development and existing parking patterns, the park - ing lot must be expanded to accommodate additional vehicles. The Applicant has proposed to expand the parking lot by the same number of spaces (19 spaces) in the same location proposed in 2016 at a two-foot setback from the east property line. 19 Additional Parking Spaces Honorable Mayor, City Council, and Jennifer Levitt Almar Village, LLC August 6, 2025 Page 3 of 7 Planning Considerations Parking Calculations Almar Village is a Planned Unit Development consisting of five separate parcels, four of which are under different ownership. The Applicant owns the multi -tenant building and the parcel with the shared monument sign in the northeast corner of the site. The four parcels have a shared parking agreement wherein customers may park on any parcel to visit any of the businesses. The Appli - cant’s parcel is 2.42 acres and contains a multi-tenant building and the majority of the available parking on site. Restaurants require one parking space for each three seats based on capacity design. Business Number of Seats Number of Parking Spaces Required Carbone’s 166 55 Subway 28 9 Mi Pueblo 148 42 Total 342 114 Retail establishments, salons, and pet grooming businesses require one parking space for each 200 square feet of floor area. The multi-tenant building has a total square footage of 18,185 square feet. Subtracting the area designated for three restaurants leaves 6,550 square feet of tenant space. There must be 33 parking spaces on site to accommodate these businesses. The Applicant’s parcel contains 97 parking spaces where 147 spaces are required for the uses. There is a vacant 0.40-acre parcel with 13 parking spaces east of the Carbone’s space, owned by Waseca Bancshares Inc. that may be used by customers of any business in the development. Adding these 13 spaces to the 97 spaces on the Applicant’s parcel results in a total of 110 parking spaces available for the multi-tenant space without using shared parking on parcels already occupied by other businesses. The Holiday Gas Station (7033 Jorgensen Lane) is required to have four spaces as a motor fuel station plus one space per 200 square feet of the convenience store building (approximately 3,660 square feet). Each fuel pump may count as one parking space. The parcel must have at least 18 parking spaces and 37 spaces are currently provided. The retail space at 7009 Jorgensen Lane must have one space per 200 square feet of building space. Vacant Parcel This space must provide 19 spaces and there are only 8 spaces on this 0.45 acre parcel. Honorable Mayor, City Council, and Jennifer Levitt Almar Village, LLC August 6, 2025 Page 4 of 7 7033 Jorgensen Lane 7009 Jorgensen Lane The entire Almar Village development requires 184 total parking spaces for all current uses. There are currently 155 spaces within the development total. The Applicant has proposed adding 19 parking spaces two feet from the east property line in the same location and manner as was approved in 2016. While the property will not meet minimum pa rking standards, increasing the parking spaces on site will reduce the non-conformity and ease existing parking constraints on site. The Applicant is restricted as to where they can add parking because they only own one parcel. Impervious Surface Standards Impervious surfaces are any materials which prevent absorption of stormwater into the soil , in- cluding buildings and pavement. Properties within the B-1, Limited Business District, are limited to 70 percent impervious surface lot coverage. The Applicant’s parcel currently contains approxi - mately 85 percent impervious surface. The additional parking spaces will add approximately 3.4 percent impervious surface to the site. Tree Removal Four trees must be removed to construct additional parking. Removal of the four trees is under the 40 percent removal threshold for the parcel; therefore, no replacement inches are required. Honorable Mayor, City Council, and Jennifer Levitt Almar Village, LLC August 6, 2025 Page 5 of 7 Trees to be Removed Stormwater One of the conditions of the 2016 conditional use permit and variance approval was if additional parking was installed, surface water impacts needed to be addressed through construction of additional onsite treatment measures or payment of an offsite ponding fee. The Applicant worked with City Engineering staff to determine if additional onsite treatment measures would be needed for the additional parking. The pond the lot drains to was designed to accommodate 6.3 acres of impervious surface between all four parcels in Almar Village. With the additional parking spaces , the total impervious surface will be 6.3 acres; therefore, no additional onsite treatment measures are needed. The property owner must submit a record plan of all storm sewers in the parking lot. Variance Requests The purpose of a variance is to allow variation from the strict application of City Code Title 11 (Zoning Regulations) by reason of the characteristics of the property that cause practical difficul - ties for the landowner/applicant. Variances require the Applicant to submit an official application form with all information outlined in City Code Title 11-2-5. The Applicant has submitted two vari- ance requests. One for parking lot right of way setback and one for an increase of impervious surface over 70 percent of the site. Findings The findings of fact for a favorable recommendation to allow for the parking lot two foot right of way setback to the eastern property line and increasing impervious surface over 70 percent of the site that were considered during the review are as follows: Honorable Mayor, City Council, and Jennifer Levitt Almar Village, LLC August 6, 2025 Page 6 of 7 A. Restaurants and retail establishments are permitted uses in the B-1, Limited Business District. The development was approved in 2001 with the current parking lot configuration. When new uses come into a development, enough parking must be provided to meet ordinance standards for each use. B. The property is designated Commercial in the 2040 Comprehensive Plan. C. The number of parking spaces available must meet ordinance standards for each use on site. When shared parking is utilized, each individual use must have enough parking for that use between all shared parking sites. D. The parking lot was approved as part of the development in 2001, prior to the Applicant taking ownership of the property. In 2016 a variance was approved to construct additional parking in the same location as proposed at a two foot setback from the east property line and increasing impervious surface coverage on site. E. The area is currently a commercial center with surface parking. The right -of-way of Keats Avenue encompasses a trail corridor and road surface. The additional parking will not alter the essential character of the neighborhood. F. The request is not based on economic considerations alone. Public Hearing Notices The public hearing notice for the July 28, 2025, Planning Commission meeting was published in the Saint Paul Pioneer Press and mailed on July 16, 2025, to 76 property owners that are within 500 feet of the proposed project. Staff has not received any comments at the time of writing the report. Planning Commission Meeting At their July 28, 2025, meeting, the Planning Commission reviewed this request and held a public hearing. The Commission requested clarification on the following: • If the vacant lot were to develop, how would that impact parking calculations on site? o Staff stated that any new development on the vacant lot would need to meet parking requirements for that particular use. New construction on the vacant parcel is limited by required setbacks, impervious surface coverage for the site, and parking availa- bility among other factors. Staff noted that parking calculations can be based on peak hours of operation for a business. Potential uses would be limited due to the proposed peak hours of operation for two restaurants on the property. • Is there currently parking on Jorgensen Lane and with another restaurant would parking on the street increase? o Jorgensen Lane is not signed for no parking. No parking signage is evaluated on an individual basis and if determined to impact safety per the City’s sign policy. • Will the addition of a restaurant increase traffic on 70th Street at the Jorgensen intersection? Honorable Mayor, City Council, and Jennifer Levitt Almar Village, LLC August 6, 2025 Page 7 of 7 o Staff stated that the 70th Street intersection was changed to facilitate left turns into the Almar Village site. The proposal to shift the driveway access for the property to the north (Cedarhurst) to align with Jorgensen will improve this intersection. • Will there be negative stormwater impacts due to the increased impervious surface ? o Staff noted that the existing stormwater pond across Jorgensen Lane was designed based on the surface water management plan. The 100-year storm event was eval- uated during pond design and the additional impervious surface proposed was accounted for during construction of the pond. • The Commission indicated safety concerns with the distance of the proposed head in park- ing to the pedestrian trail along Keats Avenue and inquired if there were options to create a barrier between the parking and the trail. o City standards require a six-inch curb and gutter around the proposed parking lot. The back of the curb falls within eight feet of the trail. This distance will provide adequate separation between bumper overhang and pedestrians on the trail. Addi - tionally, the six-inch curb requirement is a standard that will deter traffic from inadvertently rolling onto the trail. o Staff investigated several other sites around the City where parking is located adja - cent to a pedestrian trail or sidewalk. Sites such as Culver’s, Dunkin’/Baskin Robbins, Grove 80 Apartments, and Park High are all sites designed with head in parking along pedestrian pathways. It is also noteworthy that sidewalks and trails are commonly located along highways and roadways where traffic is traveling at high speeds. Recommendation The City Council is recommended to adopt Resolution 2025-106 approving the variances to allow the construction of additional parking two feet from the east property line and to increase the impervious surface coverage of the site at 7155 Jorgensen Lane South. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2025-106 A RESOLUTION APPROVING VARIANCES FOR THE CONSTRUCTION OF ADDITIONAL PARKING TWO FEET FROM THE EAST PROPERTY LINE AND TO INCREASE THE IMPERVIOUS SURFACE COVERAGE ON SITE AT 7155 JORGENSEN LANE SOUTH WHEREAS, Curt Hoffman, on behalf of Almar Village, LLC applied for a variance to construct additional parking two feet from the east property line when 20 feet is required and a variance to increase the impervious surface coverage of the site above 70 percent at 7155 Jorgensen Lane South, legally described as: Lot 1 Block 1 ALMAR VILLAGE, Washington County, Minnesota. Commonly known as 7155 Jorgensen Lane South, Cottage Grove, Washington County, State of Minnesota. WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property and a public hearing notice was published in the St. Paul Pioneer Press; and WHEREAS, a planning staff report, which detailed specific information on the property and the application request, was prepared and presented; and WHEREAS, the public hearing was open for public testimony. No public testimony was received. Staff answered questions from the Planning Commission; and WHEREAS, the Planning Commission unanimously (5-to-0 vote) recommended that the City Council approve the variance to construct a parking lot two feet from the east property line when 20 feet is required and approve the variance to increase impervious surface coverage of the site above 70 percent at their July 28, 2025, meeting. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the variance to construct a parking lot two feet from the east property line when 20 feet is required and a variance to increase the impervious surface coverage of the site above 70 percent on the parcel legally described above. BE IT FURTHER RESOLVED, granting the variance to the minimum side yard setback for parking areas and the variance to increase impervious surface coverage are based on the following findings of fact: A. Restaurants and retail establishments are permitted uses in the B -1, Limited Business District. The development was approved in 2001 with the current parking lot configuration. When new uses come into a development, enough parking must be provided to meet ordinance standards for each use. B. The property is designated Commercial in the 2040 Comprehensive Plan. City of Cottage Grove, Minnesota City Council Resolution 2025-106 Page 2 of 2 C. The number of parking spaces available must meet ordinance standards for each use on site. When shared parking is utilized, each individual use must have enough parking for that use between all shared parking sites. D. The parking lot was approved as part of the development in 2001, prior to the Applicant taking ownership of the property. In 2016, a variance was approved to construct additional parking in the same location as proposed at a two -foot setback from the east property line and increasing impervious surface coverage on site. E. The area is currently a commercial center with surface parking. The right -of-way of Keats Avenue encompasses a trail corridor and road surface. The additional parking will not alter the essential character of the neighborhood. F. The request is not based on economic considerations alone. BE IT FURTHER RESOLVED, approval of the variances is subject to the conditions below: 1. A record plan of storm sewers shall be submitted to the City Engineer after parking lot construction. 2. All applicable permits (i.e. building, electrical, grading, mechanical) must be completed, submitted, and approved by the City prior to the commencement of any construction activities. 3. An encroachment agreement for the new parking area to be constructed eight feet into an existing drainage and utility easement shall be approved prior to future issuance of a Certificate of Occupancy for the building. Passed this 6th day of August 2025. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Receipt:#320044 4063 13 RFS 48.00 I p 1 Return to:I if2CRAV'lEAK\N'YROVE I oT'n:E^Rov r N SC?6 Cert iied Filed and/or recorded on: 4i 1 S'-0 5 3.34 Pr.q 40&3843 Office of the County Recorder Washington Courty.Minnesota enr;r-YVay=:n.;..e :::unt r'<er;,,der STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF COTTAGE GROVE I, the undersigned, being the duly qualified and acting City Clerk of the City of Cottage Grove, Minnesota, DO HEREBY CERTIFY, that I have carefully compared the attached copy of Resolution No. 2016-067 of the City of Cottage Grove with the original on file in my office and the same is a full, true and complete transcript therefrom. WITNESS, my hand as such City Clerk and the corporate seal of the City this 12th day of April, 2016. 4..,. Joe Fischbach, City Clerk J 4 r.! f 9 . '' I er ar,'.c , ir ... , . C. nj,•... . .fi:e'.. . cocg-fs1\groups\CITYFILES\16 CITYFILES\007CUP Carbone's 2015-02-22\CUP16-007 Carbone's Res. No.2016-067 Recording Cover.docx RESOLUTION NO. 2016-067 A RESOLUTION APPROVING AN AMENDMENT TO CARBONE'S PIZZA OF COTTAGE GROVE'S CONDITIONAL USE PERMIT FOR EXPANSION OF THEIR CURRENT RESTAURANT WITH LIQUOR TO A TOTAL OF 7,635 SQUARE FEET TO ADD A FULL BAR, A VARIANCE TO THE FRONT YARD SETBACK REDUCTION ALONG THE EAST PROPERTY LINE AND A VARIANCE TO MINIMUM PARKING REQUIREMENTS AT ALMAR VILLAGE, 7155 JORGENSEN LANE SOUTH WHEREAS, Carbone's Pizza of Cottage Grove has applied for a variance to the front yard setback reduction along the east property line adjacent to Keats Avenue from 20 feet to 2 feet, a variance to minimum parking requirements, and an amendment to the conditional use permit CUP) for an expansion of the current 3,250 square foot Carbone's restaurant to 7,605 square feet in size including a full bar with liquor, on property legally described below: Lot 1, Block 1, Almar Village Addition, Cottage Grove, Washington County, State of Minnesota. Commonly known as 7155 Jorgensen Lane South, Cottage Grove, Washington County, State of Minnesota. WHEREAS, a planning staff report which detailed specific information about the property and the variance application was prepared and presented; and WHEREAS, the Planning Commission reviewed this application at their meeting on Febru- ary 22, 2016; and WHEREAS, the Planning Commission reviewed the variance criteria and findings of facts established by the Zoning Ordinance for granting a variance; and WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property and a public hearing notice was published in the South Washington County Bulletin on February 10, 2016, and March 23, 2016; and WHEREAS, the public hearing was opened for public testimony at the Planning Commis- sion and it was noted that two letters of support had been submitted for the public record; no additional public testimony was received; and WHEREAS, an additional public hearing on the setback variance request was held at the City Council meeting on April 6, 2016, and no public testimony was received; and WHEREAS, the Planning Commission on a 7-to-1 vote recommended to the City Council that the conditional use permit and variance be granted based on findings of fact listed in the Planning Staff Report. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves a variance to reduce the front yard setback Resolution No. 2016-067 Page 2 of 3 along the east property line adjacent to Keats Avenue from 20 feet to 2 feet; a variance to mini- mum parking requirements; and an amendment to the conditional use permit for expansion of the current 3,250 square foot Carbone's restaurant to 7,605 square feet in size including a full bar with liquor. Granting of the variances is based upon the following findings of fact: A. The unique conditions for this request is that the site is a multi-tenant site that all have different parking needs and times of operation or peak hours, and the mix of uses will result in a lower overall parking demand. B. The other tenant spaces in the development are likely to be filled with a combination of retail and service businesses. The peak parking demand for these uses will occur during the day. C. Many of the patrons of the site will utilize multiple shopping destinations creating less overall parking demands than when looked at as individual uses. D. The peak parking demand for the proposed restaurant will occur at night. E. The offsetting times of peak parking demand will allow the development to function with fewer parking spaces than if the same amount of space were occupied by a single user. F. Having a parking lot that has the potential of occasionally being utilized to the maxi- mum design will not impair the public health, safety, comfort, or morals in any respect. BE IT FURTHER RESOLVED, the recommendation for approval of the conditional use permit and variance is subject to the following conditions: 1. The use shall be in conformance with Resolution No. 2005-068. 2. All applicable permits (i.e.; liquor, building, electrical, grading, mechanical, etc:) and a commercial plan review packet shall be completed, submitted, and approved by the City prior to the commencement of any construction activities. Detailed con- struction plans shall be reviewed and approved by the Building Official and Fire Marshal. 3. All signage must comply with the approved comprehensive sign package for the mall that was approved with the PUD. A building permit must be issued prior to the installation of any new signs. 4. Any dead or missing landscaping materials per the landscaping plan approved with the original PUD shall be replaced. 5. A bona fide cost estimate of the landscaping improvements shall be submitted in conjunction with a letter of credit approved by the City In the amount of 150 percent of such estimate. Upon completion of the landscaping requirements have been completed. The City shall retain the financial guarantee for a period of one year from the date of notice to insure the survival of the plantings. No building permit Resolution No. 2016-067 Page 3 of 3 shall be issued until the required financial guarantee has been received and accepted by the City. 6. Rooftop mechanical equipment shall be painted and screened from view. Final exterior screening materials and colors shall be reviewed and approved by the Planning Department prior to the issuance of a building permit. 7. A radio-read water meter shall be installed. 8. Motor vehicle parking on Jorgensen Lane South in relation to the use shall be prohibited. 9. The restaurant must not exceed a capacity of 166 seats. 10. The site operations shall be reviewed by the City after one year, and if parking has been identified as a negative issue to the operation of the site, the demonstrated parking shall be installed including a bituminous parking surFace, curb and gutter, and striping. 11. If the demonstrated parking is installed, the surface water impacts need to be ad- dressed through the construction of additional onsite treatment measures, or the payment of an offsite ponding fee. Additional vegetative screening will be required adjacent to the new parking area. 12. If the demonstrated parking area is installed, additional vegetative screening shall be planted adjacent to the new parking area. 13. Any mature vegetation removed by the construction of the demonstrated parking shall be replaced at a ratio of two to one. 14. All dead, diseased, or missing plant materials identified on the original approved site plan shall be replaced. 15. Any violations of the approving resolution may trigger review of the use by the City Council and be cause for possible amendments to or revocation of the conditional use permit. Passed this 6th day of April 2016. ron Bail'e , yor Attest: Joe ischbach, City Clerk 1 City Council Action Request 7.U. Meeting Date 8/6/2025 Department Community Development Agenda Category Action Item Title Livable Communities Act’s Local Housing Incentives Account Program Application Support – Real Estate Equities Staff Recommendation Adopt Resolution 2025-108 authorizing the City to submit an application for LCDA grant funds for the Real Estate Equities apartment project. Budget Implication N/A Attachments 1. Real Estate Equities LCDA Support CC Memo 2. Real Estate Equities LCDA Support Resolution TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Pierret, Senior Planner DATE: July 30, 2025 RE: Livable Communities Act’s Local Housing Incentives Account Program Application Support – Real Estate Equities Background On June 18, 2025, the City Council approved the Site Plan Review, Comprehensive Plan Amendment, and Zoning Amendment (Resolutions 2025-083, 2025-082, and Ordinance 1101) for the Real Estate Equities 164-unit multi-family rental apartment project proposed at 10015 Hamlet Avenue. Resolution 2025-092 was also approved supporting dedication of City Local Affordable Housing Aid (LAHA) funds for 2024, 2025, and 2026 for the project in an estimated total amount of $785,000. Real Estate Equities continues to seek out funding support oppor- tunities including application for a Livable Communities Demonstration Account (LCDA) funding through the Metropolitan Council. LCDA requests require the City to act as legal sponsor for the project. The Real Estate Equities apartments project is important to establish much needed affordable housing in the City of Cottage Grove. Real Estate Equities will be requesting $785,000 in LCDA funding. Recommendation Adopt Resolution 2025-108 authorizing the City to submit an application for LCDA grant funds for the Real Estate Equities apartment project. 1 CT165-61-1029425.v3 CITY OF COTTAGE GROVE WASHINGTON COUNTY STATE OF MINNESOTA Council member __________ introduced the following resolution and moved its adoption: RESOLUTION NO. 2025-108 A RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING APPLICATION FOR GRANT FUNDS WHEREAS, the City of Cottage Grove (the “City”) is a participant in the Livable Communities Act’s Local Housing Incentives Account Program for 2025 as determined by the Metropolitan Council, and is therefore eligible to apply for Livable Communities Demonstration Account funds; and WHEREAS, the City has identified a proposed project within the City that meets the Demonstration Account’s purpose and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated int eh grant agreement; and WHEREAS, the City agrees to act as legal sponsor for the project(s) contained in the grant application(s) submitted on August 11, 2025; and WHEREAS, the City acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples, or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan- area communities; and WHEREAS, only a limited amount of grant funding is available through the Metropolitan Council’s Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate these scarce grant funds only to eligible projects that would not occur without the availability of Demonstration Account grant funding. Now, Therefore, Be It Resolved by the City Council of the City of Cottage Grove, Washington County, Minnesota that, after appropriate examination and due consideration, the governing body of the City: 2 CT165-61-1029425.v3 1. Finds that it is in the best interests of the City’s development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Finds that the project components for which Livable Communities Demonstration Account funding is sought: a. will not occur solely through private or other public investment within the reasonably foreseeable future; and b. will occur within three years after a grand award only if Livable Communities Demonstration Account funding is made available for this project at this time. c. Represents that the City has undertaken reasonable and good faith efforts to procure funding for the project components for which Livable Communities Demonstration Account funding is sought but was not able to find or secure from other sources of funding that is necessary for project component completion within three years and states that this representation is based on the following reasons and supporting facts: i. The City of Cottage Grove does not have the financial resources to meet the requested level of funding for the proposed project. Project to be Applied For: Project Name Amount Requested Real Estate Equities Apartments $785,000.00 NOW THEREFORE, BE IT FURTHER RESOLVED that the City Council authorizes its City Administrator or their designee to submit on behalf of the City an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application(s), and to execute such agreements as may be necessary to implement the project on behalf of the City. The motion on the foregoing resolution was duly seconded by member _____________ and upon vote being taken, the following voted in favor thereof: ________________________________________ and the following voted against the same: ________________________________ WHEREUPON SAID RESOLUTION WAS DECLARED DULY PASSED AND ADOPTED THIS 6TH DAY OF AUGUST, 2025. Myron Bailey, Mayor ATTEST: Tamara Anderson, City Clerk 1 City Council Action Request 7.V. Meeting Date 8/6/2025 Department Administration Agenda Category Action Item Title Farm Lease Agreement - EDA Land Staff Recommendation Approve the Lease Agreement with Paul Krueger Farms to farm the approximately 7.89 acres of EDA property south of 98th Street South and east of Isleton Avenue South subject to minor modifications by the city attorney. Budget Implication N/A Attachments 1. Farm Lease Agreement - EDA Land 2. Lease Agreement - Paul Krueger Farms (Cottage Grove) To: Jennifer Levitt, City Administrator From: Date: Re: Background The EDA currently owns land in the Langdon Village area of town at approximately 96th Street South and Isleton Avenue South. This area of land is planned for future development with Innovation Village. The property is shown in the image below. Discussion Given development is not anticipated to begin for a while, it is important for the City to work with a farmer to lease this property. Farmland is not allowed to be left without crops or cover through the summer, so if the property was not leased, the City would need to pay to establish it with a temporary cover crop. Paul Krueger Farms has agreed to lease this property from the City for $100/acre, for a total price of $780 annually. The City Attorney drafted a lease agreement with Paul Krueger Farms, which is included with this memo for the Council’s approval. Recommendation Approve the Lease Agreement with Paul Krueger Farms to farm the approximately 7.89 acres of EDA property south of 98th Street South and east of Isleton Avenue South subject to minor modifications by the city attorney. 1 LEASE AGREEMENT THIS LEASE AGREEMENT (“Lease”) is made and entered into as of this ___ day of _______________________, 2025 (the “Effective Date”), by and between the City of Cottage Grove, a Minnesota municipal corporation (“Landlord”), and Paul Krueger Farms (“Tenant”). ARTICLE 1 PROPERTY Landlord, for and in consideration of the rents, covenants and conditions hereinafter contained to be performed and observed by Tenant, does hereby demise and lease to Tenant, the tillable portion of certain real property legally described on Exhibit A attached hereto (the “Property”). ARTICLE 2 TERM Tenant shall have and hold the Property for and during the term commencing on the Effective Date written in the initial paragraph of this Lease (the “Commencement Date”). This Lease may be terminated by either party upon ninety (90) days’ written notice delivered to the other party to the addresses listed in Article 15 of this Lease. ARTICLE 3 RENT Tenant shall make an annual rent payment to Landlord of one hundred dollars ($100.00) per acre of the Property for a total of seven hundred eighty dollars ($780.00) per year. The annual rent payment for year 2025 shall be due upon execution of this Lease. All future rent payments shall be made by Tenant to Landlord on June 1st of each subsequent year. ARTICLE 4 USE OF PROPERTY The Property shall be used by Tenant for agricultural purposes only. Agricultural purposes shall be defined as the raising, cultivating, drying, or storing of agricultural crops for sale, or the storage of machinery or equipment used in support of crop production by the Tenant. ARTICLE 5 TENANT RESPONSIBILITIES Tenant agrees to the following: A. Engage in farming practices that are generally recommended and best adapted to this type of land and for this locality unless other practices are agreed upon. B. Apply recommended quantities of fertilizer at Tenant’s expense to maintain soil fertility. 2 C. Preserve established water courses, ditches, tile drains, tile outlets, grass waterways and terraces and refrain from any operation that will injure them and in the event of injury or damage to tile drains or outlets caused by Tenant to promptly repair same. D. Maintain the Property including the removal of debris, brush, dead trees, old fencing and the like as needed to effectively use the Property for agricultural use. E. Apply for any and all United States Department of Agriculture (“USDA”) payments available or payable as a result of farming the Property. F. Shall not commit waste on, or damage to, the Property and will use due care to prevent others from doing so. Tenant shall also not commit a nuisance on the Property, or permit others to do so; nor shall Tenant use the Property for any unlawful purpose or allow any other person to do so. ARTICLE 6 TENANT’S ACCEPTANCE OF THE PROPERTY Landlord shall not be obligated to construct or install any improvements in or to the Property. Landlord makes no representation, covenant or warranty of any kind, character or nature concerning the Property or otherwise. Tenant accepts the Property in “as-is”, “where-is”, and “with all faults” condition. ARTICLE 7 ALTERATIONS, TITLE TO AND REMOVAL OF IMPROVEMENTS Tenant may not make any alterations or install improvements to the Property without Landlord’s prior written consent. Tenant shall have no authority to create or place any lien or encumbrance of any kind whatsoever upon or in any manner to bind the interest of the Landlord in the Property. Tenant covenants and agrees promptly to pay all sums legally due and payable by it on account of any labor performed on the Property upon which any lien is or could be asserted. ARTICLE 8 REPAIRS AND MAINTENANCE Tenant shall, at all times during the term of this Lease, at its own cost and expense, keep and maintain the Property. ARTICLE 9 INSURANCE Tenant hereby covenants and agrees that it shall at all times during the term of this Lease, obtain and maintain and keep in force and effect the following insurance, a copy of which shall be provided to Landlord upon execution of this Lease by Tenant: 3 A. General Liability Insurance. A comprehensive general liability insurance policy in the amount of $1,500,000 per occurrence, $2,000,000 aggregate on account of bodily or personal injuries, including death, or on account of property damage arising from or related to the use of the Property; and B. Worker’s Compensation Insurance. Worker’s compensation in at least the minimum amount required by applicable Minnesota Statutes; and C. Business Automobile Liability Insurance: Business automobile liability insurance in the amount of at least $1,500,000 per person, $2,000,000 per accident on account of bodily and personal injury, including death, or on account of property damage arising from or caused, directly or indirectly, by Tenants acts or omissions in the performance of this Lease and covering the use of all automobiles, trucks, and other motor vehicles utilized by Tenant and Tenant’s agents, employees or volunteers in connection with this Lease. The insurance shall be a per occurrence policy. Tenant shall provide evidence of such insurance prior to execution of this Lease and at any subsequent time upon request of the Landlord. ARTICLE 10 ASSIGNMENT AND SUBLETTING Tenant shall not sublet, sell, assign, mortgage, pledge, or in any manner transfer this Lease or any estate or interest thereunder, without the prior written consent of Landlord. Any assignment or subletting permitted by Landlord hereunder shall not release Tenant from any of its Lease obligations. ARTICLE 11 DEFAULT AND REMEDIES OF LANDLORD If Tenant shall fail to promptly keep and perform any other obligations of this Lease, strictly in accordance with the terms of this Lease, and shall continue in default for a period of thirty (30) days after written notice thereof by Landlord of default and demand of performance, then and in any such event and as often as any such event shall occur; and upon such default: (1) Landlord may declare the term of this Lease ended, and enter into said Property with process of law and expel Tenant or any person occupying the same in or upon said Property; such reentry shall not work a forfeiture of the rents to be paid nor affect the covenants to be performed by Tenant and (2) Landlord may recover damages including reasonable attorneys’ fees caused by the default. ARTICLE 12 AMENDMENTS No waivers, alterations or modifications of this Lease or any agreements in connection therewith shall be valid unless in writing duly executed by both Landlord and Tenant herein. 4 ARTICLE 13 RECORDING This Lease shall not be recorded. ARTICLE 14 SURRENDER OF PROPERTY Upon termination of this Lease, Tenant shall surrender and yield the Property to Landlord and all personal property shall be removed. Tenant agrees that Tenant shall be financially responsible for any and all personal property not removed upon termination of this Lease and Landlord shall have all rights and remedies at law and in equity to recover any damages, including reasonable attorney fees and costs, arising from Tenant’s failure to remove personal property. ARTICLE 15 SERVICE OF NOTICE Every notice, approval, consent or other communication authorized or required by this Lease shall not be effective unless the same shall be in writing and sent postage prepaid by United States registered or certified mail, return receipt requested, as follows: If to Landlord at: City of Cottage Grove Attn: Jennifer Levitt, City Administrator 12800 Ravine Parkway South Cottage Grove, MN 55016 With a copy to: Korine L. Land, City Attorney LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 If to Tenant at: Paul Krueger Farms 9719 Neal Avenue South Hastings, MN 55033 or to such other address as either party may designate by notice given from time to time in accordance with this Article 15. Any notice given in accordance with the provisions of this Article 15 shall be deemed to have been given as of the date occurring two (2) days after such notice shall have been placed for mailing with the United States Postal Service. The amounts payable by Tenant to Landlord hereunder shall be paid to the address designated by Landlord from time to time. 5 ARTICLE 16 HOLDING OVER In the event Tenant continues to occupy the Property after the last day of the term of this Lease hereby created, Tenant shall pay all incidental and consequential damages, including reasonable attorney fees and costs, sustained by Landlord as a result of any such holdover. ARTICLE 17 CAPTIONS The captions appearing in this Lease are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such articles of this Lease or in any way affect this Lease. ARTICLE 18 INVALIDITY OF PROVISIONS If any term, covenant, condition or provision of this Lease or the application thereof, to any person or circumstance shall, at any time, or to any extent, be invalid or unenforceable, the remainder of this Lease or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term, covenant, condition and provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. ARTICLE 19 LANDLORD’S ACCESS TO PROPERTY Landlord shall have reasonable rights of access to the Property throughout the term of this Lease, after reasonable notice and during normal business hours for the purpose of inspecting the condition thereof and/or the farming methods being used, to conduct surveys and/or wetland delineations and to conduct soil tests, including soil borings and other activities normally associated with land development. In the event of an emergency, Landlord shall have the immediate right to access the Property, without prior notice to Tenant. ARTICLE 20 LIABILITY OF LANDLORD Landlord and its members, partners, officers, directors, shareholders, attorneys, parents and subsidiaries, related or affiliated corporations or other entities of Landlord will have absolutely no personal liability with respect to any provision of this Lease or any obligation or liability arising from this Lease. ARTICLE 21 GOVERNING LAW; VENUE This Lease shall be governed by and construed in accordance with the laws of the State of Minnesota. Any legal action related to this Lease shall be venued in Washington County District 6 Court. Tenant hereby expressly consents to the exercise of personal jurisdiction over Tenant by such court. ARTICLE 22 AUTHORITY Landlord and Tenant hereby represent and warrant that each individual executing this Lease on behalf of said entity is duly authorized to execute and deliver this Lease on behalf of said entity and that this Lease is binding upon said entity in accordance with its terms. ARTICLE 23 COUNTERPARTS This Lease may be executed in counterparts, each of which shall be deemed an original, but which taken together shall constitute one and the same instrument. Electronic or facsimile signatures shall be deemed sufficient to create a binding obligation hereunder and shall have the same force and effect as an original signature of such party. ARTICLE 24 HAZARDOUS MATERIALS Tenant shall not keep or have in or on the Property any article or thing which is deemed “hazardous” or “extra hazardous” by any responsible insurance company or under federal, state or local law, rule, regulation, code or ordinance except in compliance with all requirements of applicable law. To the extent caused by Tenant or its employees, agents, or invitees, Tenant shall indemnify and save harmless Landlord against all liabilities, damages, claims, fines, penalties, costs and other expenses, including, reasonable attorneys’ fees, which may be imposed upon, incurred by, or asserted against Landlord by reason of any use or condition of the Property or any part thereof, including, without limitation, liability resulting from the use, storage, generation, or release of any “hazardous substance,” “hazardous waste,” “pollutant” or “contaminant”. ARTICLE 25 ENTIRE AGREEMENT This Lease entered into between Landlord and Tenant as to the Property supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the Property and it contains all of the covenants, agreements and other obligations between the parties in respect to said Property. [remainder of page intentionally blank] 7 IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year first above written. LANDLORD: CITY OF COTTAGE GROVE By: ___________________________ Myron Bailey Its: Mayor By: ___________________________ Tamara Anderson Its: City Clerk 8 TENANT: PAUL KRUEGER FARMS ___________________________ Paul Krueger A-1 EXHIBIT A DESCRIPTION OF THE PROPERTY The following property identification numbers together form the Property identified in the Lease located in Washington County, Minnesota: PID: 21.027.21.41.0011 PID: 21.027.21.41.0006 PID: 21.027.21.41.0007 PID: 21.027.21.41.0009 1 City Council Action Request 8.A. Meeting Date 8/6/2025 Department Finance Agenda Category Action Item Title Approve Disbursements Staff Recommendation Approve disbursement from 07-11-2025 through 07-31-2025 in the amount of $5,524,920.51 Budget Implication N/A Attachments 1. Expense Approval Report 8-06-25 Council Meeting 2. Payroll Check Register 08-06-25 Council Meeting 3. UB Check Register 08.06.25 Council Meeting 4. UB Check Register 08.06.25 Council Meeting-2 1 City Council Action Request 13.A. Meeting Date 8/6/2025 Department Engineering Agenda Category Presentation Title Draft 2026-2030 Capital Improvement Plan Staff Recommendation Receive information on the draft 2026-2030 Capital Improvement Plan. Budget Implication N/A Attachments 1. MEMO 2. CIP Facilities and Park Projects Summary and Detail Pages 1 3. CIP Public Works and Transportation Projects Summary and detail Pages 1 4. Bonds in 2026-2030 CIP compared to FMP To: From: Date: Subject: Introduction Recommendation FACILITIES AND PARK PROJECTS Funding Sources 2026 2027 2028 2029 2030 Tax Levy -$ -$ -$ -$ -$ Bonded Debt 5,000,000$ 3,600,000$ 1,500,000$ 7,100,000$ 100,000$ State/Other Government Units -$ -$ -$ -$ -$ Park Improvement Fund 575,000$ 775,000$ 495,000$ 225,000$ 905,000$ Park Trust Fund 815,000$ 715,000$ 515,000$ 515,000$ 515,000$ Landscape Initiative 80,000$ 100,000$ 70,000$ 100,000$ 100,000$ Municipal Building Fund 212,133$ 230,680$ 406,214$ 1,019,900$ 448,496$ Other: 145,000$ 5,125,000$ 1,195,000$ 575,000$ 60,000$ TOTAL 6,827,133 10,545,680 4,181,214 9,534,900 2,128,496 Project Expenses 2026 2027 2028 2029 2030 Land/Easements -$ -$ -$ -$ -$ Engineering/Architect 15,000$ 1,615,000$ 465,000$ 1,415,000$ 15,000$ Admin/Legal -$ -$ -$ -$ -$ Construction 6,510,000$ 8,590,000$ 3,180,000$ 6,990,000$ 1,555,000$ Maintenance 212,133$ 230,680$ 406,214$ 1,019,900$ 508,496$ Other 90,000$ 110,000$ 130,000$ 110,000$ 110,000$ TOTAL 6,827,133 10,545,680 4,181,214 9,534,900 2,188,496 Project Balance -$ -$ -$ -$ (60,000)$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Matching Funds Program Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 10,000 10,000 10,000 10,000 10,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 10,000 10,000 10,000 10,000 10,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction Maintenance Other 10,000 10,000 10,000 10,000 10,000 TOTAL 10,000 10,000 10,000 10,000 10,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Funds used to match donations from outside organizations on specific park projects Project Title Project Description Public Landscape Initiative Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative 80,000 100,000 70,000 100,000 100,000 Municipal Building Other: Grant 50,000 TOTAL 80,000 100,000 120,000 100,000 100,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction Maintenance Other 80,000 100,000 120,000 100,000 100,000 TOTAL 80,000 100,000 120,000 100,000 100,000 Project Balance -$ -$ -$ -$ -$ 2030 - Future ROW Beautification ($50,000), Park Landscape Enhancements/Restoration ($30,000), Diseased Tree Mitigation ($10,000), Arbor Day Tree Planting ($10,000) 2028 - Future ROW Beautification ($50,000), Pine Tree Valley & Pine Tree Pond Park Open Space Restoration Grant Match ($50,000), Diseased Tree Mitigation ($10,000), Arbor Day Tree Planting ($10,000) 2029 - 80th St HWY 61 to Ideal ($50,000), West Draw Park Landscape Enhancements/Restoration ($30,000), Diseased Tree Mitigation ($10,000), Arbor Day Tree Planting ($10,000) CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2026 - 80th St HWY 61 to Ideal ($50,000), Oakwood Park Restoration ($10,000), Diseased Tree Mitigation ($10,000), Arbor Day Tree Planting ($10,000) 2027 - Jamaica 100th to Hwy 61 Ramps ($50,000), Woodridge Park Woodland Restoration ($30,000), Diseased Tree Mitigation ($10,000), Arbor Day Tree Planting ($10,000) Project Title Project Description Park Design and Planning Funding for design and planning of parks as development occurs. Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund 15,000 15,000 15,000 15,000 15,000 Landscape Initiative Municipal Building Other: TOTAL 15,000 15,000 15,000 15,000 15,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect 15,000 15,000 15,000 15,000 15,000 Admin/Legal Construction Maintenance Other TOTAL 15,000 15,000 15,000 15,000 15,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description Building Locks Department 2026 - Highlands Parks 2027 - Kingston 2028 - Hamlet 2029 - Peter Thompson 2030 - Woodridge Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 35,000 35,000 35,000 35,000 35,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 35,000 35,000 35,000 35,000 35,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 35,000 35,000 35,000 35,000 35,000 Maintenance Other TOTAL 35,000 35,000 35,000 35,000 35,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Annual addition of automatic locks for various park building restrooms throughout the community Project Title Project Description Replace Playground equipment 2029 - Hemingway and North Ideal - $150,000 2030 - Woodridge Playground Surface Replacement - $500,000 Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 150,000 500,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 0 0 150,000 500,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 150,000 500,000 Maintenance Other TOTAL 0 0 0 150,000 500,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description Pavement Management 2027 - River Oaks Scenic Overlook ($100,000) 2029 - Hearthside Park Improvements ($100,000) 2030 - Pine Glen ($100,000) Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 100,000 100,000 100,000 State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building Other: Donations TOTAL 0 100,000 0 100,000 100,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 100,000 100,000 100,000 Maintenance Other TOTAL 0 100,000 0 100,000 100,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Peter Thompson Park Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement fund 315,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 0 315,000 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 315,000 Maintenance Other TOTAL 0 0 315,000 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2028 - Peter Thompson Park Upgrades: Rink Boards, Sport Courts, Reshingle Building Roof Project Title Project Description Hamlet Park 2026 - Skate Park Surface Replacement 2027 - Picnic Shelter Replacement ($50,000), Skate Park Equipment ($300,000) Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 100,000 350,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 100,000 350,000 - - - Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 100,000 350,000 Maintenance Other TOTAL 100,000 350,000 - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Lamar Park 2027 - Roof Replacement Department Facilities Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 10,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 10,000 0 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 10,000 Maintenance Other TOTAL 0 10,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Kingston Park 2026 - Building Replacement ($5,000,000) - bond in 2027 Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 5,000,000 State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 5,000,000 0 0 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 5,000,000 Maintenance Other TOTAL 5,000,000 0 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description Department 2029 - East Ravine Neighborhood or 100th Street Park Development (development driven) Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund 800,000 700,000 500,000 500,000 500,000 Landscape Initiative Municipal Building Other: TOTAL 800,000 700,000 500,000 500,000 500,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 800,000 700,000 500,000 500,000 500,000 Maintenance Other TOTAL 800,000 700,000 500,000 500,000 500,000 Project Balance -$ -$ -$ -$ -$ 2030 - East Ravine Neighborhood or 100th Street Park Development (development driven) CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Neighborhood Park Development 2026 - Denzer Park ($300,000), Roberts Lake Neighborhood Development ($500,000) 2028 - East Ravine Neighborhood or 100th Street Park Development (development driven) 2027 - Still Ponds ($500,000), Military Trailhead ($200,000) Project Title Project Description Pine Coulee 2027 - Court Replacement Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 20,000 Park Trust Fund Landscape Initiative Municipal Building Other: Land Sale TOTAL 0 20,000 0 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 20,000 Maintenance Other TOTAL 0 20,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description Pine Tree Pond Park 2029 - Pine Tree Pond Court Replacement Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 30,000 Park Trust Fund Landscape Initiative Municipal Building Other: 3M Settlement 500,000 TOTAL 0 0 500,000 30,000 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect 50,000 Admin/Legal Construction 450,000 30,000 Maintenance Other TOTAL 0 0 500,000 30,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2028 - Pine Tree Pond Park Improvements Project Title Project description Woodridge Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 150,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 0 0 0 150,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 150,000 Maintenance Other TOTAL 0 0 0 0 150,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2030 - Court Resurfacing Project Title Project Description 2026 - Hamlet Football/Soccer, Courts and Ice Rink 2027 - Lamar Park LED & Poles 2028 - Old CG Park Sports Lighting Replacement Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 355,000 350,000 35,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 355,000 350,000 35,000 - - Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 355,000 350,000 35,000 Maintenance Other TOTAL 355,000 350,000 35,000 - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Sports Lighting Improvements Project Title Project Description Highlands Park Tennis Court Replacement Department Facilities Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 100,000 Park Trust Fund Landscape Initiative Municipal Building Other: Project Description TOTAL - - 100,000 - - Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 100,000 Maintenance Other TOTAL - - 100,000 - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Ice Arena Capital Projects 2026 - Zamboni Replacement ($145,000) Department 2028 - Zamboni Replacement ($145,000) Parks 2029 - Commons Area Rooftop HVAC Unit ($75,000), Steel Roof ($500,000) 2030 - Office/Mezzanine Furnace Replacement ($60,000) Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 1,500,000 State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building Other: NorthPoint Naming Rights Fund and/or Operating Fund 145,000 125,000 145,000 575,000 60,000 TOTAL 145,000 1,625,000 145,000 575,000 60,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect 200,000 Admin/Legal Construction 145,000 1,425,000 145,000 575,000 60,000 Maintenance Other TOTAL 145,000 1,625,000 145,000 575,000 60,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2027 - Locker Room 7/8/9 Furnace ($10,000), Floor Scrubber ($15,000), Water Treatment System ($100,000), Office & Interior Remodel ($1,500,000), bond for remodel in 2028 Project Title Project description Dunes Park 2027 - Infrastructure, Parking Lot, Trails, Boat Ramp Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 2,000,000 1,500,000 7,000,000 State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building Other: Grants 5,000,000 500,000 TOTAL 0 7,000,000 2,000,000 7,000,000 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect 1,400,000 400,000 1,400,000 Admin/Legal Construction 5,600,000 1,600,000 5,600,000 Maintenance Other TOTAL 0 7,000,000 2,000,000 7,000,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2029 - Park Building 2028 - Recreation Facilities Project Title Project Description Picnic Shelters 2030 - Nina's Park ($30,000), Fabric Replacement: Hamlet, Highlands, Granada ($30,000) Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 60,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL - - - - 60,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 60,000 Maintenance Other TOTAL - - - - 60,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Pine Tree Valley Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 150,000 Park Trust Fund Landscape Initiative Municipal Building Other: Utility Fund TOTAL 0 0 0 0 150,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 150,000 Maintenance Other TOTAL 0 0 0 0 150,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2030 - Ice Rink Board Replacement ($150,000) Project Title Project Description Bike Park 2026 - Jump Line Improvements ($75,000) Department Parks Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 75,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 75,000 0 0 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction 75,000 Maintenance Other TOTAL 75,000 0 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Department Parks? Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building 178,950 142,100 250,850 219,900 446,171 Other: TOTAL 178,950 142,100 250,850 219,900 446,171 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction Maintenance 178,950 142,100 250,850 219,900 446,171 Other TOTAL 178,950 142,100 250,850 219,900 446,171 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description Department Parks? Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building 33,183 76,580 70,364 2,325 Other: TOTAL 33,183 76,580 70,364 0 2,325 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction Maintenance 33,183 76,580 70,364 2,325 Other TOTAL 33,183 76,580 70,364 0 2,325 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description water heater garage doors and flooring roof Department Parks? Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building 12,000 85,000 800,000 Other: LOST TOTAL 0 12,000 85,000 800,000 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements Engineering/Architect Admin/Legal Construction Maintenance 12,000 85,000 800,000 60,000 Other TOTAL 0 12,000 85,000 800,000 60,000 Project Balance -$ -$ -$ -$ (60,000)$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM ALL TRANSPORTATION AND PUBLIC WORKS PROJECTS Funding Sources 2026 2027 2028 2029 2030 Tax Levy -$ -$ -$ -$ -$ Bonded Debt 2,420,000$ 5,566,250$ 6,243,750$ 7,245,000$ 8,834,000$ State of Minnesota/MSA 10,308,894$ -$ 1,800,000$ -$ 5,875,000$ Washington County 2,250,000$ 2,971,250$ 1,098,750$ -$ 4,075,000$ Federal/Grant Funding 8,352,000$ 19,000,000$ 19,000,000$ -$ 120,433,000$ Area Funds 1,293,000$ 3,220,000$ 3,220,000$ 784,000$ 1,748,000$ Utility Funds 2,381,382$ 2,339,500$ 2,320,000$ 2,079,000$ 1,605,000$ Assessments/Developer Fees 5,011,643$ 1,200,000$ 2,520,000$ 1,869,000$ 1,756,000$ Other: 38,628,342$ 32,259,192$ 14,691,830$ 6,634,766$ 2,392,000$ TOTAL 70,645,261 66,556,192 50,894,330 18,611,766 146,718,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation 845,000$ 4,845,000$ -$ -$ 250,000$ Engineering/Architect 14,106,073$ 10,000,039$ 7,916,766$ 3,655,754$ 23,921,000$ Admin/Legal -$ -$ -$ -$ 104,000$ Construction 52,548,288$ 49,044,653$ 40,505,564$ 12,369,012$ 119,738,000$ Maintenance 1,239,000$ 1,292,000$ 1,348,000$ 1,407,000$ 1,466,000$ Other 1,019,000$ 1,070,000$ 1,124,000$ 1,180,000$ 1,239,000$ TOTAL 69,757,361 66,251,692 50,894,330 18,611,766 146,718,000 Project Balance 887,900$ 304,500$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Roadway Maintenance Annual maintenance including: 4 miles of mill & overlay Concrete removal & replacement (2% per year) Department 6 miles trail maintenance (crack seal/fog seal) Public Works 2 miles trail reconstruction Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 3,000 14,000 10,000 11,000 15,000 Assessments/Developer Fees Other: Maintenance Fund 1,976,000 2,064,000 2,173,000 2,281,000 2,392,000 TOTAL 1,979,000 2,078,000 2,183,000 2,292,000 2,407,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 166,000 174,000 183,000 192,000 202,000 Admin/Legal Sealcoating Contract/Rock Maintenance 794,000 834,000 876,000 920,000 966,000 Other: Mill and Overlay 1,019,000 1,070,000 1,124,000 1,180,000 1,239,000 TOTAL 1,979,000 2,078,000 2,183,000 2,292,000 2,407,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Pavement Management (includes ADA improvements) Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 2,420,000 2,945,000 2,668,000 4,485,000 7,036,000 State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 995,000 563,000 1,098,000 1,581,000 1,090,000 Assessments/Developer Fees Other: TOTAL 3,415,000 3,508,000 3,766,000 6,066,000 8,126,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 683,000 702,000 753,000 1,213,000 1,625,000 Admin/Legal Construction 2,732,000 2,806,000 3,013,000 4,853,000 6,501,000 Maintenance Other TOTAL 3,415,000 3,508,000 3,766,000 6,066,000 8,126,000 Project Balance -$ -$ -$ -$ -$ 2030 - Pine Glen, Cottage Grove Estates CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2026 - Thompson Grove Estates 11th Add, south part Woodridge Park Add (W of Jamaica) 2027 - East Point Douglas (Inwood to CDS), Kingsborough Trail 2029 - Thompson Grove Estates and Hillside Trail 2028 - Thompson Grove Estates 12 Add, north part Woodridge Park Add (W of Jamaica) Project Title Project Description CSAH 19 and TH 61 $680,000 in engineering costs in 2025, $430,000 City/$250,000 County Department Public Works 2029 - Reconstruction/realignment of bridge/overpass over Highway 61 at County Rd 19 Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 2,621,250 198,750 State of Minnesota/MSA 4,075,000 Washington County 250,000 2,971,250 728,750 4,075,000 Federal/Grant Funding 19,000,000 19,000,000 14,033,000 Area Funds 3,150,000 3,150,000 Utility Funds Assessments/Developer Fees 717,000 Other: ED Trust 250,000 TOTAL 500,000 27,742,500 23,077,500 0 22,900,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation 4,845,000 Engineering/Architect 500,000 2,395,000 2,575,000 Admin/Legal Construction 20,502,500 20,502,500 22,900,000 Maintenance Other TOTAL 500,000 27,742,500 23,077,500 0 22,900,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2026-2028 - County 19A & 100th Street Realignment Project Project Title Project Description 2029 - Phase 3 - Roundabout to CSAH 19 Department 2030 - Phase 4 - North of Roundabout Public Works *includes 8% inflation adjustment above Feasibility Report costs * Money to be used by August 31, 2030 Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 377,000 2,760,000 860,000 State of Minnesota/MSA 1,000,000 Washington County Federal/Grant Funding 3,000,000 Area Funds 1,223,000 714,000 222,000 Utility Funds Assessments/Developer Fees 1,150,000 869,000 271,000 Other: TOTAL 4,223,000 - 2,527,000 4,343,000 1,353,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation 845,000 Engineering/Architect 506,000 1,080,000 336,000 Admin/Legal Construction 3,378,000 2,021,000 3,263,000 1,017,000 Maintenance Other TOTAL 4,223,000 - 2,527,000 4,343,000 1,353,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Ravine Parkway - Shoppes at Cottage View 2026 - Phase 1 - EPD tto first intersection & hotel access 2028 - Phase 2 - First access to Roundabout Project Title Project Description Ravine Parkway 2026 - Ravara Trails (Tank/Brier) 2027 - 2029: Tank North, Tank South, Geis, Goebel 2030 - Kemp Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA 200,000 Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees 2,800,000 1,200,000 1,000,000 1,000,000 Other: Interfund Loan 400,000 TOTAL 3,200,000 1,200,000 1,000,000 1,000,000 200,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 1,100,000 400,000 300,000 300,000 30,000 Admin/Legal Construction 2,100,000 800,000 700,000 700,000 170,000 Maintenance Other TOTAL 3,200,000 1,200,000 1,000,000 1,000,000 200,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description 80th Street Reconstruction Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA 8,220,894 Washington County Federal/Grant Funding 5,000,000 Area Funds Utility Funds 50,482 Assessments/Developer Fees 2,211,643 Other: TIF 1-12 1,807,150 TOTAL 17,290,169 0 0 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 3,458,034 Admin/Legal Construction 13,832,135 Maintenance Other TOTAL 17,290,169 0 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2026 - 80th Street (Ideal to Hwy 61) & East Point Douglas Road (80th Street to T-Intersection) - Includes pavement replacement, spot curb replacement, signal replacement and upgrades, ADA improvements, landscaping, trail replacement and MnDOT interchange improvements. State of Minnesota/MSA incldues $2,934,868 in City MSA and $5,286,026 in MnDOT/County funding for interchange improvements. Project Title Project Description Installation of a roundabout at 80th Street and Keats Avenue, County led project Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA 2,000,000 Washington County 2,000,000 Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees Other: ED Trust/Park Trust ($130k) TOTAL 4,000,000 - - - - Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 800,000 Admin/Legal Construction 3,200,000 Maintenance Other TOTAL 4,000,000 - - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 80th Street & Keats Avenue Roundabout Project Title Project description Reconstruct Harkness Avenue to an urban section with utilities, from Oakwood Park to the north Hardwood Ave intersection. Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 938,000 State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 1,456,000 Utility Funds Assessments/Developer Fees 768,000 Other: TOTAL 0 0 0 0 3,162,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation 250,000 Engineering/Architect 0 728,000 Admin/Legal 104,000 Construction 2,080,000 Maintenance Other TOTAL 0 0 0 0 3,162,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Harkness Ave Reconstruction Project Title Project Description Jamaica Ave Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt 3,000,000 State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees Other: TOTAL 0 0 3,000,000 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction 3,000,000 Maintenance Other TOTAL 0 0 3,000,000 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2028 - Cost share of reconstruction of Jamaica Ave from Rose of Sharon Church to Military Road to Project Title Project Description 103rd St Railroad Bridge 2026 & 2027 - 103rd St Bridge Feasibility Study 2028 - 103rd St Bridge Preliminary & Final Design 2030 - Reconstruct 103rd Street railroad bridge Department Post 2030 - Grey Cloud Trail Bridge Reconstruction Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA 800,000 1,600,000 Washington County Federal/Grant Funding 6,400,000 Area Funds Utility Funds Assessments/Developer Fees Other: Future Projects 150,000 150,000 TOTAL 150,000 150,000 800,000 0 8,000,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 150,000 150,000 800,000 1,000,000 Admin/Legal Construction 7,000,000 Maintenance Other TOTAL 150,000 150,000 800,000 0 8,000,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Traffic Signals 2027 - 80th/Jamaica, Keats/Indian Blvd Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County 370,000 Federal/Grant Funding Area Funds Utility Funds 740,000 Assessments/Developer Fees 370,000 Other: 1-12 TIF District TOTAL 0 0 1,480,000 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 296,000 Admin/Legal Construction 1,184,000 Maintenance Other TOTAL 0 0 1,480,000 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description East Ravine District Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 50,000 50,000 50,000 50,000 50,000 Utility Funds Assessments/Developer Fees Other: TOTAL 50,000 50,000 50,000 50,000 50,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction 50,000 50,000 50,000 50,000 50,000 Maintenance Other TOTAL 50,000 50,000 50,000 50,000 50,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM As residential development occurs in the East Ravine, various infrastructure will be constructed to support the new housing. This infrastructure will be paid for by developers either through City financed construction supported by assessments or by Developer constructed of same. Project Title Project description Industrial Park Water Tower Post 2030 - East Ravine Water Tower Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees Other: TOTAL 0 0 0 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance Other TOTAL 0 0 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 1,000,000 Assessments/Developer Fees Other: Newport TOTAL - 1,000,000 - - - Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 170,000 Admin/Legal Construction 830,000 Maintenance Other TOTAL - 1,000,000 - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2027 - Pine Hill Water TowerWater Tower Painting/Rehab Project Title Project Description Annual well maintenance Each year a well is 'pulled' for inspection and repair of the pump and other vital parts. Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 90,000 93,000 96,000 99,000 102,000 Assessments/Developer Fees Other: TOTAL 90,000 93,000 96,000 99,000 102,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 90,000 93,000 96,000 99,000 102,000 Other TOTAL 90,000 93,000 96,000 99,000 102,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description SCADA & Well Upgrades 2026 - IZWTP Watermain Replacement ($476,900) and Wells 3/10 Electrical Upgrades($420,000) 2027 - IZWTP Well SCADA Upgrades Department Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 887,900 304,500 Assessments/Developer Fees Other: Roadway Maintenance TOTAL 887,900 304,500 0 0 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance Other TOTAL 0 0 0 0 0 Project Balance 887,900$ 304,500$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description Water System 2029 - Water Softening ($70,000,000 Intermediate Plant; $30,000,000 Low Plant) Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding 100,000,000 Area Funds Utility Funds Assessments/Developer Fees Other: TOTAL 0 0 0 0 100,000,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 20,000,000 Admin/Legal Construction 80,000,000 Maintenance Other TOTAL 0 0 0 0 100,000,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description 3M Settlement Implementation 2026-2029 - Intermediate Zone Water Treatment Plant - $90,135,600 2026 - Intermediate Zone Raw Water Line - $3,000,000 2026 - Well 1 & Well 2 Decommissioning - $1,000,000 Department 2029 - Wells 3, 7, and 8 Interim Treatment Plant Decommissioning- $1,500,000 Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees Other: 3M Settlement 34,045,192 30,045,192 12,518,830 4,003,766 TOTAL 34,045,192 30,045,192 12,518,830 4,003,766 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 6,809,039 6,009,039 2,503,766 800,754 Admin/Legal Construction 27,236,153 24,036,153 10,015,064 3,203,012 Maintenance Other TOTAL 34,045,192 30,045,192 12,518,830 4,003,766 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Trunk Utility Oversizing Trunk oversizing of water and sewer facilities as part of development projects Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 20,000 20,000 20,000 20,000 20,000 Utility Funds Assessments/Developer Fees Other: TOTAL 20,000 20,000 20,000 20,000 20,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction 20,000 20,000 20,000 20,000 20,000 Maintenance Other TOTAL 20,000 20,000 20,000 20,000 20,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Stormwater maintenance Annual costs of pond and structure maintenance for City Stormwater system. Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 205,000 210,000 217,000 224,000 230,000 Assessments/Developer Fees Other: TOTAL 205,000 210,000 217,000 224,000 230,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 205,000 210,000 217,000 224,000 230,000 Other TOTAL 205,000 210,000 217,000 224,000 230,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project Description Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 50,000 52,000 53,000 55,000 56,000 Assessments/Developer Fees Other: TOTAL 50,000 52,000 53,000 55,000 56,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 50,000 52,000 53,000 55,000 56,000 Other TOTAL 50,000 52,000 53,000 55,000 56,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Annual sewer line maintenance/spot sliplining Project Title Project Description Streetlight system improvements Annual cost to refurbish and upgrade the City Streetlight infrastructure. Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 100,000 103,000 106,000 109,000 112,000 Assessments/Developer Fees Other: TOTAL 100,000 103,000 106,000 109,000 112,000 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 100,000 103,000 106,000 109,000 112,000 Other TOTAL 100,000 103,000 106,000 109,000 112,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Project Title Project description Pedestrian Improvements Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees Other: Grants 350,000 TOTAL 0 0 0 350,000 0 Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 70,000 Admin/Legal Construction 280,000 Maintenance Other TOTAL 0 0 0 350,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM 2029 - Install Pedestrian Crossing Infrastructure, including Rectangular Rapid Flashing Beacon and marked crosswalk: 80th Street at Pinetree Valley Park and Pinetree Pond Park ($300,000), and Hadley Avenue at 92nd Street ($50,000) Project Title Project Description Develop a Safe Street and Roads for All plan Department Public Works Funding Sources 2026 2027 2028 2029 2030 Tax Levy Bonded Debt State of Minnesota/MSA 88,000 Washington County Federal/Grant Funding 352,000 Area Funds Utility Funds Assessments/Developer Fees Other: TOTAL 440,000 - - - - Project Expenses 2026 2027 2028 2029 2030 Land/Easements/Utility Relocation Engineering/Architect 440,000 Admin/Legal Construction Maintenance Other TOTAL 440,000 - - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2026-2030 CAPITAL IMPROVEMENT PROGRAM Safe Streets and Roads for All (SS4A) Bond Issuance Amounts Identified in 2026-2030 CI Project 2026 2027 2028 2029 2030 Total Pavement Managemen 2,420,000 3,045,000 2,668,000 4,585,000 7,136,000 19,854,00 CSAH 19 & TH 61 2,621,250 198,750 2,820,000 Shoppes at Cottage Vie 377,000 2,760,000 860,000 3,997,000 Harkness Avenue 938,000 938,000 Jamaica (Rose of Sharon to Military 3,000,000 3,000,000 Oltman-lacrosse complex&parking lo 2,300,000 2,300,000 Kingston Par 5,000,000 5,000,000 Ice Arena 1,500,000 1,500,000 Dunes Par 2,000,000 1,500,000 7,000,000 10,500,00 Equipmen 1,310,000 345,000 1,655,000 Total Bonds 6,030,000 13,011,25 9,243,750 14,345,00 8,934,000 51,564,00 Bond Issuance Amounts Identified in FM Project 2026 2027 2028 2029 2030 Total Pavement Managemen 2,420,000 3,045,000 2,668,000 3,918,000 6,229,000 18,280,00 CSAH 19 & TH 61 2,621,250 198,750 2,820,000 Shoppes at Cottage Vie 377,000 2,760,000 860,000 3,997,000 Harkness Avenue 938,000 938,000 Jamaica (Rose of Sharon to Military 3,000,000 3,000,000 Oltman-lacrosse complex&parking lo 2,300,000 2,300,000 Kingston Par 5,000,000 5,000,000 Ice Arena - Dunes Par - Equipmen 1,310,000 345,000 1,655,000 Total Bonds 6,030,000 11,011,25 6,243,750 6,678,000 8,027,000 37,990,00 CIP Under/(Over) FMP - (2,000,000 (3,000,000 (7,667,000 (907,000) (13,574,000