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HomeMy WebLinkAbout11.10. 25 Parks, Recreation and Natural Resources Packet1 COTTAGE GROVE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION November 10, 2025 COUNCIL CHAMBER - 7:00 PM 1 Call to Order 2 Roll Call 3 Approval of the Agenda 4 Approval of Minutes A Meeting Minutes (2025-09-08) 5 Open Forum 6 Action Items A Ice Arena Remodel Design Review B Ice Arena Naming Rights Service Proposal C 2024-2027 Work Plan Review D Commissioner Term Review 7 Presentations 8 Action Updates A Denzer Park B CG Trailway Corridor Restoration C Oltman Park D Mississippi Dunes Park E Kingston Park Building F Peterson Park G Still Ponds Park 9 Donations 10 Staff Reports and Materials A Parks Update B River Oaks Update C MRPA Conference 2 11 Commission Comments 12 Council Comments A Council Agendas 13 Workshop 14 Adjournment City of Cottage Grove Parks, Recreation and Natural Resources Commission Meeting September 8, 2025 Pursuant to due call and notice thereof, a Cottage Grove Parks, Recreation and Natural Resources Commission Meeting was held on September 8, 2025. I. CALL TO ORDER & READING OF MISSION & Pledge of Allegiance Meeting called to order at 7:00pm at City Hall II. Roll Call Members Present: Susannah Brown, Kelly Glasford, Adam Larson, David Olson, Debra Gustafson, Justin Waterman, Shane Waterman. Members Absent: Samanthia Crabtree Others Present: Zac Dockter Parks & Recreation Director, Dave Clausen Council Liaison. Approval of Agenda A motion was made by my Commissioner Brown to add the 3M Priority II Letter of Recommendation to agenda. Commissioner Olson seconded. Agenda approved. III. Approval of Minutes A motion to approve minutes from June 9, 2025. Motion made by Commissioner Gustafson & seconded by Commissioner Glasford. Minutes approved. IV. Open Forum-None V. Presentations-None VI. Action Items a. 2026-2030 Capital Improvement Plan i. Every year, typically around fall, we start our 5-year CIP planning process as we lay out all of our capital expenditures of $15,000 or more. There are several funds that we use including The Park Improvement Fund, The Park Trust Fund, & The Public Landscapes Initiative, amongst others. The Ice Areana has its own fund, & River Oaks has its own CIP that is not included in this packet. Zac explained the breakdown of each fund, how they work, and looking for feedback and support from the Commission before it is brought to Council. Commissioner Olson inquired about the prioritization of keeping all of our parks up to date. Zac stated that we try to keep a minimum standard for all of our park systems and that is why the Park Improvement fund is a tremendous resource. Motion to approve 2026-2030 Capital Improvement Plan made by Commissioner Olson. Seconded by Commissioner Brown. Motioned carried. b. East Ravine Park Plan Review i. Development anticipation is increasing for the land East of County Road 19. There are some preliminary concepts from developers working with landowners, but there have not been any preliminary plats that have been made. Zac emphasized that nothing is on the table currently and this is all just concept work. This gives us an opportunity to compare potential concept plans to what our master plan is. There is a lot of land dedicated to park space, but there is not enough park dedication funds to cover it all, so we have to start managing how that will work, and whether we have to obtain cash for land. This does not have to be city cash, we can work with the state, public land trust, & federal funds to acquire money. During review we changed the location of the East Ravine Community Park. Originally, it was going to run along the East side of land along the lake. After talking with future developers and landowners, it was decided that it made more sense to run the East Ravine collector road towards the middle of the property which caused us to shift the proposed community park. Even with this change it will still have the same recreational elements. There is also a future water tower that will be located East of County Road 19 South of 70th Street that we would like to make a small neighborhood park similar to Meadow Grass, utilizing the land that will be dedicated to the water tower. Commissioner Larson inquired if there would be any cell phone towers at that water tower as that area is dead zone. Zac anticipated yes. Commissioner Larson also commented that the plan seemed very busy and crammed. Zac explained that similar to how Glacial Valley was developed, we typically start planning with the maxed scale, and scale it down as development begins. Commissioner Brown liked the fact that we maintained the natural area that is separate from the recreational activities for those seeking different recreational experiences, along with access to a launch area for watercraft. Zac anticipates that this will be a preserve and may be a natural hiking trail depending on how funding works. Commissioner Gustafson asked about the RC car group and if we ever heard back from them about their interest. Zac said that they seemed to have disappeared as they have not expressed further interest. Commissioner Gustafson also asked if we have a space in town where people are allowed to use drones. Zac was not aware of city code regarding drone usage as we do not have a location where use is allowed, however, people do go to the parks to use drones. Commissioner Gustafson asked about fishing in the lake. Zac stated that currently there is no public access to the lake, but we anticipate that fish are located in the lake. Commissioner Olson asked about development East of the map, and Zac stated that at this time we are not aware of development. Development will be starting at Indian Blvd & working towards the North & South. No formal action needed tonight. c. Lamar Park Cell Tower Lease i. Verizon representatives have made a request to put a cell tower in Lamar Park. We looked into areas in Lamar Park that are not being used activity. There is area on the Northwest side of the park by a grove of trees that is overgrown, the ground has eroded and has no habitat value that would be a good location. Staff wise we are supportive of doing this as this is revenue that goes back into the Park Improvement Fund. We are trying to push the image shown North into the wooded area, remove the woods, and plant landscaping and beautify the area to improve the site. There are some variances that Verizon would need to obtain for setbacks but shouldn’t be an issue. Commissioner S. Waterman asked if the revenue is in the form of a land sale or a long-term lease. Zac stated it is in the form of a long-term lease which is typically 20-25 years. Commissioner Gustafson asked approximately how much revenue this will generate annually. Zac stated on average it’s about $40,000. Commissioner Olson asked the distance this would be in relation to the ball fields. Zac stated it will be about 40 yards away from the ball fields and will not impact them. Commissioner Olson supports trying to keep the tower in that proposed footprint and as deep into the woods as possible to not impact the fields. Commissioner S. Waterman motioned to approve the concept plan for the Verizon cell tower. Commissioner Olson seconded. Motioned carried. d. 3M Priority II Letter of Recommendation i. We have not met since the Commission approved the letter of intent to apply for the 3M settlement funding. We have qualified for the next round of funding, & it is believed there are about 80 applicants still in the pool for the $22 million. We are getting our packet ready for our $5 million request for Mississippi Dunes Park. We need to start working on getting our letters of support from Washington County, South Washington Watershed District, Friends of the Mississippi, Public Land Trust, & the Commission. Looking for approval of letter to include in our request. Commissioner Larson asked when the award would be given out. Zac stated the deadline for the application is October 5th and the winners will be announced in February. You would be allowed to start spending the money late 2026 and have 3 years to use the funds. This would not change the date in our CIP for Mississippi Dunes Park, which it should be noted we also did set money aside for. Zac also mentioned that after the letter of intent is received, they send back a list of recommendations for the application. They recommend removing the playground, reflecting pool, building, grand lawn, & weeping wall. We are now starting to prioritize access into the park & a parking lot, trail infrastructure, picnic shelter, outdoor classrooms, and finishing off the landscaping. Commissioner Brown asked if the boat launch & fishing pier is still high priority. Zac stated that the road to the boat launch & the parking is part of the application. Funds for the boat launch itself and fishing pier will come from the Minnesota DNR Fisheries. Commissioner Olson asked if a letter was needed from the Washington County Parks Commission. Zac stated he will talk to the county Parks & Recreation Director & follow up. Commissioner Gustafson motioned to approve the letter of recommendation for the 3M grant. Commissioner Glasford seconded. Motion carried. VII. Presentation of Information-None VIII. Action Updates a. Denzer Park i. Currently on hold while we prioritize funding on building out parks. We put up a retaining wall for the elevated picnic shelter. We will continue work either next year or the following based on housing development in the area. b. Granada Park Parking i. Completed internally by Streets & Parks & seems to be working well with no complaints from the resident who requested this. c. CG Trailway Corridor Restoration i. Hit a little bit of a snag being unable to burn the piles of trees that we removed over the winter, which has been a source of frustration for many. We did complete our Arbor Day planting in the area, though unfortunately, some of them did not survive, but we will re plant as necessary. First prairie seeding went in about a month ago. We should complete the timber burning this winter, so we can complete this habitat restoration. d. Oltman Park i. First two fields are completely graded out, the third field might even be done this week, & the drain tile & irrigation have been installed. They are projected to be done at the end of October and get the turf in and germinated followed by a full year of rest. The natural timber playground that will be put in this November, and the picnic shelter bid has been awarded as well and should be installed later this fall. e. Mississippi Dunes Park i. No real changes as we have previously discussed this already this evening beside trying to get the fishing pier in as soon as possible. Our biggest challenge is meeting ADA compliance with the pier being so much lower in elevation to the temporary parking lot. f. Kingston Park Building i. Currently still on hold. We will probably revisit this at the next strategic planning session. g. Peterson Park i. This is lakefront property near Shepard’s Farm off 70th & Jamaica. The trail has been cut in; however, we do not own all of the land yet. Commissioner Brown asked if this will be connected to the trails that go through the Shepard’s Farm property or will they be separate. Zac stated that in the Southwest corner there will be small connection onto a natural trail. h. Still Ponds Park i. When we were onsite for our tour we talked about potential removal of the red pine plantation from the previous landowner. We received a letter of recommendation from the Washington County Conservation District as well as the DNR forestry. They recommended, due to the forest being quite degraded, that a substantial number of trees need to be removed. Not looking for any recommendations this evening from the Commission but did not want this to come as a surprise when we ask for this plantation to be taken down in the future. Commissioner Olson asked what this area would be after we restore it. Zac stated it would most likely be a wetland and prairie restoration area. IX. Donation and Acknowledgements a. Memorial Bench installed at Hamlet Park that was donated by a resident from Norris Square in commemoration of her husband. While we were completing the installation, we installed 6 more pads for future memorial benches. b. Memorial Bench installed at Highlands Park basketball court in memorial of Jim Bus who was a long-time dedicated member of the community. X. Staff Reports & Educational Materials a. Minnesota’s Untamed Dividend i. Full article available online for those who are interested. XI. Commission Comments-None XII. Council Comments a. Hearthside Park sports lighting ran into a little glitch. They found some bedrock near the top that they need to figure out how to drill through or put in a different pad, so they are running a little bit behind. b. Approved replanting 155 boulevard trees that were taken down during the storm last year. We are looking to start planting this fall. XIII. Adjournment- Motioned by Commissioner J. Waterman Seconded by Commissioner S Waterman. Meeting Adjourned at 7:41pm To: Parks, Recreation and Natural Resources Commission From: Zac Dockter, Parks and Recreation Director Date: November 4, 2025 Subject: Ice Arena Space Programming and Concept Design Introduction/Background The Cottage Grove Ice Arena was built in 1973 and has been a point of pride for the community for over 50 years. The last major building upgrades were completed in 2008 where a third sheet of ice was added (west rink) and the lobby/viewing gallery was expanded. However, the office area, concession area and main lobby features were never changed and are showing their age in terms of functionality and design. A space programming and concept design project launched this past summer and aims to resolve the following challenges at the facility: 1. Office space is not sufficient for level of staffing. Workstations are cramped and oftentimes shared with no room for expansion. 2. Concession area has an inefficient layout that was pieced together through several small construction projects over the ice arena’s 50 years. The current layout does not maximize the available space and reduces traffic flow and revenue potential of the concession area. 3. Lobby is aged and could use aesthetic improvements to create a more welcoming and current environment at one of the finest ice facilities in the State of Minnesota. 4. Storage areas to are segmented and hinder accessibility. Concept designs are included for Commission review. Staff will also walk through the designs with the Commission to discuss finer details of the plan and how they achieve the aforementioned goals. Projected Ice Arena Remodel Schedule Staff Recommendation Review Ice Arena remodel concept plans and provide feedback. To: Parks, Recreation and Natural Resources Commission From: Zac Dockter, Parks and Recreation Director Date: November 4, 2025 Subject: Ice Arena Naming Rights Agreement Introduction/Background City Council has expressed a desire to market naming rights of the Cottage Grove Ice Arena since its’ expansion in 2008. In 2023, the City successfully partnered with a local business to rebrand the north rink to “CG Logistics Rink”. The success of that program has not been able to be replicated by staff for either the west rink, south rink or complete facility. As such, staff has recommended partnering with Front Burner Sports who specializes in sports facility marketing and has the expertise and connections to garner more attention to the marketing program potential. Front Burner Sports presented to the City Council at a September 17 Workshop. Upon conclusion of the workshop, Council advised staff to prepare a service agreement with Front Burner Sports and bring back to Council for consideration. The presentation material from Front Burner Sports is attached and will be reviewed at the Commission at the meeting. Action on a service agreement is expected by City Council at their November 19 meeting. Staff Recommendation Review Ice Arena naming rights proposals and provide feedback to City Council. 1 2 3 Phase I – Stage One Comprehensive Inventory Audit & Site Visit Within days of beginning work on this project, Front Burner will tour the project site for the purpose of gaining a deeper understanding of the available marketing assets that could be utilized in sponsorship and/or naming rights agreements. Front Burner will also look to uncover previously underutilized assets that can be created to make any program more attractive to potential advertisers. Kick-Off Meeting Front Burner Sports & Entertainment will conduct a kick-off meeting with the CIty of Cottage Grove early in 'Phase I - Stage One' to discuss the project background, define roles and responsibilities, and clearly define the goals for the project. Key Stakeholder Interviews Front Burner will build on it’s kick-off meeting and conduct formal one-on-one interviews with project stakeholders including, but not limited to City Staff, Key User Groups, Facility Staff, City Council Members, Park Board Members, any relevant Third -Party Vendors (Web- Site Vendor, etc.) and other regular building users. The purpose of these meetings will be to fully understand the goals and objectives of each group and gather accurate data on site traffic, local road traffic patterns and website activity; this will serve as a way to begin building the value proposition presented to potential sponsors and to uncover opportunities in order to partner with outside groups. Execution Plan Research Front Burner will research and review naming rights and advertising rights at other facilities across the region. Development of Target Prospect List In the initial weeks of this project, Front Burner will conduct a 'Market Prospect Audit' in order to develop a preliminary target list of possible partners for the facilities. This list will be created with input from the city and will include company names, industry descriptions, and marketing contact information. This document will be reviewed by Front Burner Sports and City Officials to eliminate partners in categories that the city would prefer not to approach. Projected Time Necessary to Complete Phase I – Stage One Six weeks (1.5 months) Phase I – Stage One Execution Plan (continued) Phase I – Stage One Comprehensive Facility Rate Card This document will outline all identified-assets available for use in a partnership proposal and will include valuations and proposed rates for each element. Project Summary Document This deliverable will outline the goals for the project, as stated in interviews conducted by Front Burner, and will make recommendations on the best path for success and on how to approach additional sales opportunities that could be capitalized by the city. This document will outline any possible challenges that Front Burner sees as potential impediments to success and strategies to overcome these obstacles. Like Facility Research This document shall provide a summary of other facilities located locally, regionally and nationally specific to current naming rights and valuations on available advertising assets. Deliverables Partner Prospect List Document will include names and contacts of the companies that Front Burner initially plans to contact about this unique opportunity. Suggested Naming Rights Evaluation, Package Outline and Additional Opportunity Assessment This document will provide an initial assessment of the value of a naming rights program at the facilities as well as a suggested list of assets that should be included in any naming rights or sponsorship proposals. This document will be used later in phase two to create attractive sales materials. Phase I – Stage Two Sales Story Development The foundation of any successful sponsorship sales campaign is built on a great and powerful story. Front Burner will utilize the information gathered in stage one and work with local officials to build a powerful elevator pitch and an FAQ document that can be used as the basis for any discussion with interested parties about this project. These materials will be utilized as the basis for any sales presentations or solicitations made to potential advertisers. Development of Sales Materials for Active Outbound Sales Approach Front Burner will create a comprehensive sales proposal that outlines this opportunity to potential partners. This document will include not only information about the facilities but will also provide potential partners with compelling reasons why this opportunity is impactful and unique. In addition to a naming rights proposal, secondary proposals will be created for additional sales opportunities (i.e. cornerstone partnerships and general signage opportunities) that can be presented to possible partners to maximize sponsorship yield for the facility. Review of All Materials with Key Officials Front Burner Sports will work with City Officials and Key Stake Holders throughout the development of any promotional and sales materials. This will include the sharing of draft versions of all documents so as to receive feedback and make critical adjustments before finalizing any packages that may be shared with potential partners. Execution Plan Projected Time Necessary to Complete Phase I: Stage Two Six weeks (1.5 months) Phase I – Stage Two Elevator Pitch This short document will outline a sixty second pitch that outlines the opportunities available as well as the benefits that a partner can expect to receive by taking advantage of the offering. FAQ Document This Frequently Asked Questions document will serve as an overview to specific information about the facilities including but not limited to: number of events hosted per year, traffic numbers all the facilities, street exposure figures for exterior signage, demographics of participants and spectators and how dollars realized from these naming rights efforts will be utilized by the City. Naming Rights Proposal This document will be a comprehensive sales piece that introduces the opportunity available at the facilities, outlines the assets that a partner would receive in a naming rights agreement, describes the benefit they would receive from participating and clearly outlines the financial commitment necessary from a partner. Deliverables Master Proposal Document In addition to the Naming Rights Proposal Document, Front Burner will also create a more generic version that can be modified and presented to other possible partners for investment at lesser but acceptable levels for partnerships that would supplement Naming Rights partnership revenue. Phase II – Stage One Active Presentation of Opportunity •Outreach ⚬Front Burner Sports and Entertainment has a deep pool of regional and national contacts at the executive level and has proven to be more than capable of connecting quickly to the local business community in the markets where our projects are located. This network will be tapped into to begin discussions about the value that the City of Cottage Grove’s facilities bring to the community and its residents and the benefits a partner will receive from integrating into these venues. •Presentation ⚬This outreach will inevitably lead to a number of client meetings and ultimately a pool of interested parties which will result in a limited number of quality finalists for Naming Rights and other opportunities. Where applicable, city officials will be asked to participate in meetings where opportunities are presented, and activation concepts are discussed. •Reporting ⚬To ensure that city officials are fully aware of progress being made on the sales of sponsorship programs, Front Burner will provide a comprehensive sales report on a bi-weekly basis. This report will include prospect name, contact information and brief status updates summarizing potential investment, assets pitched and likelihood to close. As deals get closer to completion, formal recommendations will be made in writing by Front Burner Sports suggesting the best course of action with individual partners so as to keep City officials in control of all final sponsorship decisions. Execution Plan Projected Time Necessary to Complete Phase II: Stage One Nine Months to ongoing Phase II – Stage One Bi-Weekly Sales Reports This bi-weekly report will be a financial recap of all presentations that have been made to potential partners and will include total dollars pitched, likelihood to close and other agreed upon metrics. Monthly Activity Summaries This more detailed report will be submitted to City Officials and will include recaps of all active prospects including contact information and a brief summation as to where they currently sit in the process, detailed information on feedback we have received and next steps in the sales process. Individual Opportunity Briefs Created as discussions approach the decision-making stage, these opportunity briefs will be specific to individual partnership targets and will outline the status of discussions, describe all potential deal points in detail and make suggestions as to potential courses of action. Ultimately these opportunity briefs will be used by City Officials to make final decisions on potential sponsorship agreements prior to moving to any formal contracting. Deliverables Phase II – Stage Two Negotiation and Contracting •Negotiation ⚬ As the outreach process narrows, the field of potential partners that will invest in the facilities as sponsors, Front Burner Sports and Entertainment will assume a lead role in the negotiating of all agreements. Front Burner will rely on its vast experience in past projects to maximize revenue for the Facility while creating long-lasting agreements. •Contracting ⚬Once a partner has been selected and verbally agrees to a deal, Front Burner Sports and Entertainment will work closely with the City of Cottage Grove’s legal team to craft agreements that properly captures the spirit of the partnership while protecting the city’s interests from a legal perspective. Execution Plan Projected Time Necessary to Complete Phase II: Stage Two Two months Phase II – Stage Two Executed Naming Rights/Sponsorship Agreements By the end of this stage, the City of Cottage Grove can expect to have several fully executed sponsorship agreements in place that capture the spirit of each partnership and address all necessary details of the long-term deals. Summary of Additional Sales Opportunities With the naming rights and major agreements firmly in place, attention will shift back to the sale of additional assets to ensure maximum sponsorship yield for the City of Cottage Grove. Front Burner will share detailed reports with the city which summarize all existing opportunities and share a plan of how these opportunities will be sold. Deliverables Phase III – Stage One Activation and Sale of Additional Assets •Activation ⚬Front Burner Sports and Entertainment will work closely with the City of Cottage Grove to execute all assets as outlined in the Naming Rights Agreements as well as any other sponsorship agreements. Working within the city’s procurement process, Front Burner will assist in selecting vendors, review signage plans and manage the installation of all branding. Front Burner will oversee all activation and fulfillment of sponsorship agreements and will work with all internal and external vendors to ensure uniformity of execution. A Front Burner representative will be present at any installation activations that need to be supervised (city to provide proper building access to Front Burner Sports). •Presenting Partnership and Sale of Additional Assets ⚬Throughout the outreach process, Front Burner will make contact with several potential partners that show interest in the project but ultimately are unable to successfully execute a naming rights agreement. Rather than leave potential dollars unrealized by the city, Front Burner will re-approach these prospects with new proposals for assets not included in the naming rights agreement. Front Burner anticipates that several of these partners can be secured as sponsors of these assets in a manner that co-exists with the naming rights agreement thus increasing the total revenue yield for the City. Execution Plan Projected Time Necessary to Complete Phase II: Stage Two Four months Phase III – Stage One Weekly Activation Report Front Burner will provide a weekly report detailing the progress of all activation of partnerships so as to maintain a schedule of delivery. Bi-Weekly Sales Reports This bi-weekly report will be a financial recap of all presentations that have been made to potential partners for non-naming rights assets. and will include total dollars pitched, likelihood to close and other agreed upon metrics.Deliverables Delivery Report At the conclusion of this phase, the City of Cottage Grove will receive a final delivery report summarizing all delivered assets, contact information for any vendors used for production and/or installation and instructions for activation of the agreement for future years. Project Timeline Phase I - Stage One Discovery & Evaluation Phase I - Stage Two Story & Document Developments Phase II - Stage One Active Outreach Phase II - Stage Two Negotiation & Contracting Phase III - Stage One Activation/Sale of Additional Assets 1.5 Months 4 Months2 Months9 Months1.5 Months *Please note that based on previous experience in these projects, timelines are not always linear in how they unfold. Phases and Stages may overlap as it is not rare for an agreement to be in a contracting stage while other opportunities are being pitched or activated. Our Method, Approach and Process Property Evaluation Front Burner Sports and Entertainment utilizes a methodology that takes into account three main components when establishing values for a project. These areas include Quantitative Factors (Media Value on a CPM basis, Signage Benefits, Marketing Value, etc), Qualitative Factors (Prestige, Market Demand, Activation, Reach, Community Factors) and Comparable Venue Analysis. By analyzing several data points within each of these components Front Burner is able to assign values to individual assets within a project and then combine those assets into programs that define overall value. Packaging Drawing on years of experience creating sophisticated sponsorship programs for professional sports teams, Front Burner Sports and Entertainment analyzes each individual asset of a property to understand value, activation costs and demand. Once this analysis is complete, Front Burner systematically constructs programs that not only make sense financially for the property but also effectively and efficiently satisfy the business objectives of partners. When constructing these programs Front Burner is careful to put the Naming Rights program first while constructing additional sponsor entitlement programs that complement rather than detract from the primary partner investment. During Phase One of this project Front Burner Sports and Entertainment will be compensated at a monthly rate of $3,000 for up to a period of three months for a total Phase One sum not to exceed $9,000. Should work on this phase be completed early and to the satisfaction of both parties, compensation will move immediately to the Phase Two compensation plan as detailed below. During Phase Two of this project Front Burner Sports and Entertainment will be compensated at a monthly rate of $2,500 for up to a total of eleven months for a total sum not to exceed $27,500. Should work on this phase be completed early and to the satisfaction of both parties, compensation will move immediately to the Phase Two compensation plan as detailed below. During Phase Three of this project Front Burner Sports and Entertainment will be compensated at a monthly rate of $2,500 for up to a total of four months for a total sum not to exceed $10,000. Should work on this phase be completed early and to the satisfaction of both parties, compensation will move immediately to the Phase Two compensation plan as detailed below. In addition to this monthly rate, Front Burner Sports and Entertainment will also receive a 12.5% commission on the lifetime value of sold sponsorship programs. Lifetime value shall be calculated as sum of total annual payments by sponsor during the term of agreement. $3,000 per month (not to exceed $9,000) $2,500 per month (not to exceed $27,500) $2,500 per month (not to exceed $10,000) 12.5% commission on lifetime value of sold sponsorships* To: Parks, Recreation and Natural Resources Commission From: CC: Zac Dockter, Parks and Recreation Director Date: November 5, 2025 Subject: Work Plan Introduction/Background Staff utilizes the Parks, Recreation and Natural Resources Commission Work Plan to steer meeting agenda development. Doing so aims to assure that Commissioners and staff are working cooperatively on strategies that support the mission of creating and promoting policies, programs, and places that enable active living for a more vibrant community. Attached with this report is the most recent workplan. Please review and determine if there are any necessary amendments to the work plan as we move into 2026. Staff Recommendation Review the 2025-2027 Parks, Recreation and Natural Resources Commission Work Plan and provide any necessary amendments. To: Parks, Recreation and Natural Resources Commission From: CC: Zac Dockter, Parks and Recreation Director Date: November 5, 2025 Subject: Commissioner Terms Introduction/Background Below is a list of the new term details for each Commissioner. Reminder that each Commissioner may serve up to four full terms before their term limit. Commissioner Term Term Expiration Larson Final February 2027 Brown Final February 2027 Gustafson 2nd February 2027 Glasford 2nd February 2027 Crabtree Final February 2026 Olson 2nd February 2026 S Waterman 2nd February 2026 Youth Seat Open Youth Seat Open Recommendation No action required at this time. To: From: CC: Date: Subject: Introduction/Background Staff Recommendation To: From: Date: Subject: October: CGMS field 3 concrete prep Sidewalk at Woodridge Flower bed maintenance/winterizing Remove soccer goals Bring in Trash cans Remove Paddle share trailer Prep for soccer tournament Winterize splash pad Removed bases from Lamar Rock work at Woodridge rink Fall fertilizing Organize cold storage Bring plows in from storage Aerating Volleyball nets Winterize flower beds Blowout irrigation Phase 3 49er training Plow meeting 10/22 Remove portable restrooms Remove shade structures and sunscreen Water tank cleaned and stored Remove paddle boat and dock Tree wraps installed Prep concrete pad at Glacial Valley rink Clean kayaks and trailer November: Building maintenance Tree cutting Prep and clean up for pumpkin chuck Stake plow routes Remove tennis/pickleball nets and shut lights off Mulch leaves/pick up Tree trimming Drinking fountains Pesticide license recertification Rink boards Playground inspections Lights at City Hall CGMS field 3 concrete Fecon areas for winter cutting Winterize drinking fountains Winterize buildings Snow fence at Lamar Shovels for buildings Begin dumping water on rinks with tanker Check hockey lights Bring chair to city hall Inspect flooding hoses Install reels in vehicles