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(2026-05-06) City Council Regular Meeting Packet (7PM) Public
1 COTTAGE GROVE CITY COUNCIL May 6, 2026 COUNCIL CHAMBER - 7:00 PM 1 Call to Order 2 Pledge of Allegiance 3 Roll Call 4 Open Forum 5 Adoption of Agenda 6 Presentations A National Public Works Week Proclamation Staff Recommendation: Proclaim May 17-23, 2026, as National Public Works Week. B National Police Week and Peace Officers' Memorial Day Proclamation Staff Recommendation: Proclaim National Police Week (May 10-16, 2026) and Peace Officers' Memorial Day (May 15, 2026). C EMS Week Proclamation Staff Recommendation: Proclaim May 17-23, 2026, as Emergency Medical Services Week. D Military Appreciation Month Proclamation Staff Recommendation: Proclaim May 2026 as Military Appreciation Month. E Building Safety Month Proclamation Staff Recommendation: Proclaim May 2026 as Building Safety Month. F Asian American and Pacific Islander Heritage Month Proclamation Staff Recommendation: Proclaim May 2026 as Asian American and Pacific Islander Heritage Month. G Mental Health Awareness Month Proclamation Staff Recommendation: Proclaim May 2026 as Mental Health Awareness Month. H ALS Awareness Month Proclamation Staff Recommendation: Proclaim May 2026 as ALS Awareness Month. 7 Consent Agenda A City Council Regular Meeting Minutes (2026-03-18) Staff Recommendation: Approve the March 18, 2026, Meeting Minutes. B City Council Regular Meeting Minutes (2026-04-01) Staff Recommendation: Approve the April 1, 2026, City Council Regular Meeting Minutes. C City Council Regular Meeting Minutes (2026-04-15) Staff Recommendation: Approve the April 15, 2026, City Council Regular Meeting Minutes. 2 D Planning Commission Meeting Minutes (2026-03-23) Staff Recommendation: Accept and place on file the minutes from the March 23, 2026, Planning Commission Meeting. E Economic Development Authority Meeting Minutes (2025-12-02) Staff Recommendation: Approve the December 2, 2025, Economic Development Authority Meeting Minutes. F Economic Development Authority Meeting Minutes (2026-01-13) Staff Recommendation: Approve the January 13, 2026, Economic Development Authority Meeting Minutes. G Temporary Gambling License — Cottage Grove Lions Club Staff Recommendation: Authorize issuance of a single-occasion gambling permit to Pamela Tobritzhofer on behalf of the Cottage Grove Lions Club to conduct a raffle on September 15, 2026, at Carbone's Pizza (7155 Jorgensen Lane South). H Temporary Liquor License - Cottage Grove Lions Club Staff Recommendation: Authorize issuance of a temporary intoxicating liquor license to Kaitlyn Tobritzhofer on behalf of the Cottage Grove Lions Club on June 18 - 20, 2026, at Kingston Park (9195 75th Street South). I Temporary Liquor License - St Paul Park Lions Club Staff Recommendation: Authorize issuance of a temporary intoxicating liquor license to Zac Dockter on behalf of the St Paul Park/Newport Lions Club on June 19 - 20, 2026, at Kingston Park (9195 75th Street South). J Liquor and Tobacco License — Grove Liquor Staff Recommendation: Approve the Off-Sale Liquor and Tobacco License applications for Allison Terese Penman, Grove Liquor, located at 7155 Jorgensen Lane S, Suite 150, Cottage Grove, Minnesota. K Rental License Approvals Staff Recommendation: Approve the issuance of rental licenses to the properties listed in the attached table. L Package & Workers Compensation Policies Renewal Staff Recommendation: Authorize the purchase of workers compensation insurance from the League of Minnesota Cities Insurance Trust (LMCIT) in the amount of $554,131, which includes our experience modifier, a premium discount, and a $25,000 per occurrence medical deductible. M Tort Liability Limits Staff Recommendation: It is recommended that the City not waive the tort cap liability limits. N Call for Public Hearing pertaining to Conduit Debt Host Approvals Staff Recommendation: Adopt resolution 2026-068 calling for a public hearing. O Regions EMS Medical Direction Agreement Staff Recommendation: Approve and sign the Regions EMS Medical Direction Agreement. P Authorization to sell tender Staff Recommendation: Authorize the sale of a 1996 Volvo tender. Q Hohenstein’s – Lower Potency Hemp Edible Warehouse/Wholesale Staff Recommendation: Adopt Resolution 2026-074 approving the Conditional Use Permit for a Lower Potency Hemp Edible Warehouse and Wholesale operation at 8301 95th Street South. R 10200 Kimbro Circle Accessory Structure Addition – Variance Staff Recommendation: Adopt Resolution 2026-075 approving the variance request for an accessory structure addition within the required 20-foot side yard setback and within the front yard at 10200 Kimbro Circle South. S Cintas Settlement Acceptance Staff Recommendation: Approve the Cintas settlement checks in the amount of $2,303.17. T City Hall Front Desk Security Remodel - Change Orders 1, 2, 3, and 4 Staff Recommendation: Approve Change Orders 1, 2, 3, and 4 in the amount of $4,011 for the City Hall Front 3 Desk Security Remodel project, increasing the contract amount for RAK Construction from $96,955 to $100,966. U Safe Streets and Roads for All (SS4A) – Approve Grant Agreement Staff Recommendation: Approve the grant agreement, authorizing the City to utilize funding from the Safe Streets and Roads for All (SS4A) Grant Program, and authorizing the City Engineer to execute all necessary documents to implement these actions. V Utility and Engineering Building and Low Zone Water Treatment Plant Lawn Care Services Quote Award & Amendment Staff Recommendation: Approve resolution number 2026-069 awarding the quote for lawn care services at the Utility and Engineering Building and Low Zone Water Treatment Plant for $17,767.68 with Valdes Lawn Care and Snow Removal, LLC with a 4% increase each year. Approve the First Amendment to the Public Facility Outdoor Maintenance Agreement with Valdes Lawn Care and Snow Removal, LLC, through December 31, 2028. W Grey Cloud Island Drive Causeway Parking Lot Restrictions Staff Recommendation: Adopt Resolution 2026-073 restricting parking in the Grey Cloud Island Drive Causeway Parking Lot from sunset to sunrise. X 2026 Joint Services Street Striping Project – Quote Award Staff Recommendation: Adopt Resolution 2026-070 awarding the 2026 Joint Services Street Striping Project to the lowest accepted quote supplied by Sir Lines-A-Lot, LLC in the amount of $79,407.20, and the appropriate officials are hereby authorized to sign all necessary documents to effectuate these actions. Y 2026 Joint Crack Sealing Project – Approve Plans and Specifications and Authorize Bidding Staff Recommendation: Adopt Resolution 2026-071 approving the plans and specifications and authorizing bidding for the 2026 Joint Crack Sealing Project. Z 2026 South Washington Watershed District Coordinated Capital Improvement Program Contracts Staff Recommendation: Staff recommends that the City Council accept the South Washington Watershed District (SWWD) Coordinated Capital Improvement Program (CCIP) Contracts for Ideal Avenue Manhole Refurbishment and Pond LP-3 Excavation projects up to a maximum of $510,000. AA Joint Powers Agreement - Newport Water Supply Staff Recommendation: Approve the Joint Powers Agreement with the City of Newport for interim water supply. BB Geneva Avenue Joint Powers Agreement with St. Paul Park Staff Recommendation: Approve the Joint Powers Agreement with St. Paul Park for joint responsibilities of Geneva Avenue South. CC Cooperative Agreement Between the City of Cottage Grove and Washington County - 80th Street and County State Aid Highway 39 Staff Recommendation: Approve the Cooperative Agreement Between the City of Cottage Grove and Washington County for the Design and Construction of 80th Street and County State Aid Highway 39. DD 2026 Vegetation Establishment Inspections Service Agreement - Washington Conservation District and the City of Cottage Grove Staff Recommendation: Approval of the 2026 Service Agreement between Washington Conservation District and the City of Cottage Grove: Vegetation Establishment Inspections. EE Oltman Middle School - Encroachment Agreement Staff Recommendation: Approve the Encroachment Agreement for Northern States Power and Independent School District 833 for the placement of a gas line for Oltman Middle School located at 6625 Goodview Ave South, and appropriate officials are hereby authorized to sign the Encroachment Agreement to effectuate this action. 4 FF Fire Department Tender - Change Orders Staff Recommendation: Approve Change Orders 1–9 for the Fire Department Tender the amount of $7,723.00. 8 Approve Disbursements A Approve Disbursements Staff Recommendation: Approve disbursements from 04-10-2026 through 04-30-2026 in the amount of $6,049,723.71. 9 Public Hearings 10 Bid Awards A 2026 Mill and Overlay Project - Bid Award Staff Recommendation: Adopt Resolution 2026-072 awarding the 2026 Mill and Overlay project to McNamara Contracting, Inc. including the base bid and the three alternates for a total of $1,836,706.16. 11 Regular Agenda 12 Council Comments and Requests 13 Workshops - Open to Public A 2027 Budget Workshop Staff Recommendation: Receive information regarding the 2027 budget and property tax levy and provide feedback to staff. 14 Workshops - Closed to Public 15 Adjournment 1 City Council Action Request 6.A. Meeting Date 5/6/2026 Department Public Works Agenda Category Presentation Title National Public Works Week Proclamation Staff Recommendation Proclaim May 17-23, 2026, as National Public Works Week. Budget Implication N/A Attachments 1. 2026 PROCLAMATION-PW PROCLAMATION National Public Works Week: May 17–23, 2026 “Rooted in Service, Powered by Community” WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Cottage Grove; and, WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and, WHEREAS, it is in the public interest for the citizens, civic leaders and children in Cottage Grove to gain knowledge of and to maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and, WHEREAS, the year 2026 marks the 66th annual National Public Works Week sponsored by the American Public Works Association/Canadian Public Works Association be it now, NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota do hereby designate the week May 17–23, 2026 as National Public Works Week; I urge all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life for all. Passed this Wednesday, the 6th day of May 2026. _________________________________________ Myron Bailey Mayor 1 City Council Action Request 6.B. Meeting Date 5/6/2026 Department Communications Agenda Category Presentation Title National Police Week and Peace Officers' Memorial Day Proclamation Staff Recommendation Proclaim National Police Week (May 10-16, 2026) and Peace Officers' Memorial Day (May 15, 2026). Budget Implication N/A Attachments 1. Police Officer Memorial Day 2026 Proclamtion PROCLAMATION MAY 10 - 16, 2026: NATIONAL POLICE WEEK AND PEACE OFFICERS' MEMORIAL DAY (MAY 15, 2026) WHEREAS: there are over approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Cottage Grove Police Department; and WHEREAS: some 60,000 assaults against law enforcement officers are reported each year, resulting in over 16,000 injuries; and WHEREAS: since the first recorded death in 1791, over 25,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty; and WHEREAS: the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; and WHEREAS: this year two police officers’ names from Minnesota will be added to the National Law Enforcement Officers Memorial from 2025. In addition to the national number of 109 officers who died in 2025; and WHEREAS: the service and sacrifice of all officers killed in the line of duty will be honored during the National Police Law Enforcement Officers Memorial Fund 38th Annual Candlelight Vigil, in Washington D.C., on the evening of Wednesday, May 13, 2026; and WHEREAS: May 15th is designated as Peace Officers' Memorial Day, in honor of the fallen and their families; and WHEREAS: the first recognition of Police Week and Peace Officers’ Memorial Day was signed by President John F. Kennedy in 1962. It was resolved in Congress that May 15th be designated Police Officers’ Memorial Day and the week in which falls designated as Police Week. The purpose of Peace Officers Memorial Day is to honor the police officers at all levels of government who have been killed or disabled in the line of duty. NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby proclaim the week of May 10-16, 2026, as National Police Week, and Friday, May 15, 2026, as Peace Officers' Memorial Day. Passed this 6th day of May 2026. ______________________________ Myron Bailey, Mayor 1 City Council Action Request 6.C. Meeting Date 5/6/2026 Department Communications Agenda Category Presentation Title EMS Week Proclamation Staff Recommendation Proclaim May 17-23, 2026, as Emergency Medical Services Week. Budget Implication N/A Attachments 1. EMS Week Proclamation May 2026 PROCLAMATION WEEK OF MAY 17-23, 2026: EMERGENCY MEDICAL SERVICES WEEK WHEREAS: emergency medical services are a vital public service; and WHEREAS: the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS: access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS: emergency medical services fill healthcare gaps by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and WHEREAS: the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public, and other out of hospital medical care providers; and WHEREAS: the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS: it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating the Emergency Medical Services Week; NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby proclaim the week of May 17-23, 2026, as Emergency Medical Services Week in the City of Cottage Grove. Passed this 6th Day of May, 2026. ___________________________ Myron Bailey, Mayor 1 City Council Action Request 6.D. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Military Appreciation Month Proclamation Staff Recommendation Proclaim May 2026 as Military Appreciation Month. Budget Implication N/A Attachments 1. Resolution - Military Appreciation Month WHEREAS: the City of Cottage Grove remains committed to supporting our local veterans and active-duty personnel who have dedicated their lives to preserving the liberty and values we hold dear; and WHEREAS: the families of our military members serve with resilience and strength, providing the essential support that enables our heroes to protect our freedoms; and WHEREAS: the month of May is recognized nationally as Military Appreciation Month, encompassing significant observances such as Loyalty Day, Military Spouse Appreciation Day, Armed Forces Day, and Memorial Day, providing a dedicated time for residents to express their profound gratitude; and WHEREAS: public and private organizations across the country urge the residents of our communities to acknowledge the sacrifices made by those in uniform and to support our military members and their families throughout the year. NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby proclaim the month of May 2026 to be designated as Military Appreciation Month. Passed this 6th day of May 2026. _____________________________________ Myron Bailey Mayor 1 City Council Action Request 6.E. Meeting Date 5/6/2026 Department Communications Agenda Category Presentation Title Building Safety Month Proclamation Staff Recommendation Proclaim May 2026 as Building Safety Month. Budget Implication N/A Attachments 1. May 2026 Building Safety Month PROCLAMATION May 2026: Building Safety Month WHEREAS: the City of Cottage Grove is committed to recognizing that our growth and strength depends on the safety and essential role our homes, buildings, and infrastructure play, both in everyday life and when disasters strike; and WHEREAS: our confidence in the resilience of these buildings that make up our community is achieved through the devotion of vigilant guardians––building safety and fire prevention officials, architects, engineers, builders, tradespeople, design professionals, laborers, plumbers, and others in the construction industry—who work year-round to ensure the safe construction of buildings; and WHEREAS: these guardians are dedicated members of the International Code Council, a nonprofit that brings together local, state, territorial, tribal, and federal officials who are experts in the built environment to create and implement the highest- quality codes and standards to protect us in the buildings where we live, learn, work, and play; and WHEREAS: these modern building codes and standards include safeguards to protect the public from hazards such as hurricanes, snowstorms, tornadoes, wildland fires, floods, and earthquakes; and WHEREAS: Building Safety Month is sponsored by the International Code Council to remind the public about the critical role of our communities’ largely unknown protectors of public safety—our code officials—who assure us of safe, sustainable, and affordable buildings that are essential to our prosperity; and WHEREAS: "Built to Last," the theme for Building Safety Month 2026, encourages us all to get involved and raise awareness about building safety on a personal, local, and global scale. NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby proclaim the month of May 2026 to be designated as Building Safety Month. Passed this 6th day of May 2026. _____________________________________ Myron Bailey Mayor 1 City Council Action Request 6.F. Meeting Date 5/6/2026 Department Communications Agenda Category Presentation Title Asian American and Pacific Islander Heritage Month Proclamation Staff Recommendation Proclaim May 2026 as Asian American and Pacific Islander Heritage Month. Budget Implication N/A Attachments 1. May 2026 Asian American and Pacific Islander Heritage Month PROCLAMATION May 2026: Asian American and Pacific Islander Heritage Month WHEREAS: Asian American and Pacific Islander Heritage was first celebrated in the United States in 1978 and was made into a month-long event in 1992; during Asian American and Pacific Islander Heritage Month, our community recognizes the innumerable contributions, vibrant cultures, and rich heritage of Asian Americans and Pacific Islanders; and WHEREAS: The Asian American and Pacific Islander community represents a wide tapestry of languages, ethnicities, and cultural traditions, contributing to the social, economic, and political fabric of the nation; and WHEREAS: The celebration of this month provides an opportunity to reflect on the collective resilience and achievements of the Asian American and Pacific Islander communities; and WHEREAS: We acknowledge Asian Americans and Pacific Islanders have thrived and worked in Cottage Grove for generations, and that Asian Americans represent the largest minority group in the city, and that Pacific Islanders represent a small but strong portion that illustrates the city’s welcome diversity. NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby proclaim the month of May 2026 to be designated as Asian American and Pacific Islander Heritage Month. Passed this 6th day of May 2026. _____________________________________ Myron Bailey Mayor 1 City Council Action Request 6.G. Meeting Date 5/6/2026 Department Communications Agenda Category Presentation Title Mental Health Awareness Month Proclamation Staff Recommendation Proclaim May 2026 as Mental Health Awareness Month. Budget Implication N/A Attachments 1. Mental Health Awareness Month- 2026 PROCLAMATION MAY 2026: MENTAL HEALTH AWARENESS MONTH WHEREAS: Mental health awareness is more important than ever and essential to our overall health; and WHEREAS: Mental health awareness allows us to maintain relationships, take care of ourselves, learn, take care of our physical bodies, and respond and adapt to daily life changes; and WHEREAS: Mental health includes our emotional, psychological, and social well-being; it affects how we think, feel, and act; it also affects how we handle stress, relate to others, and make choices; and WHEREAS: The pandemic caused many people to struggle with their mental health and well- being, especially our children and youth; and WHEREAS: Historical and collective trauma from racism and heterosexism is a source of chronic and intense stress that challenges our mental health and well-being; and WHEREAS: The World Health Organization found that the number of people with depression and anxiety went up 25% worldwide; and WHEREAS: There are steps we can all take to improve our mental health, and with early and effective treatment, people with mental illnesses can recover; and WHEREAS: Mental health awareness is critical to the well-being of our families, communities, schools, and businesses; and WHEREAS: All Minnesotans have a role to play in promoting good mental health, and there are a range of essential community resources to promote mental health and well-being for all Minnesotans; and WHEREAS: Citizens, government agencies, public and private institutions, businesses, and schools should commit to promoting good mental health and increasing awareness and understanding of mental illnesses. NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby proclaim May 2026 as Mental Health Awareness Month. Passed this 6th Day of May 2026. ___________________________ Myron Bailey, Mayor 1 City Council Action Request 6.H. Meeting Date 5/6/2026 Department Communications Agenda Category Presentation Title ALS Awareness Month Proclamation Staff Recommendation Proclaim May 2026 as ALS Awareness Month. Budget Implication N/A Attachments 1. ALS Awareness Month May 2026 PROCLAMATION MAY 2026: ALS AWARENESS MONTH WHEREAS: amyotrophic lateral sclerosis (ALS), also commonly known as Lou Gehrig's disease, is a progressive fatal neurodegenerative disease in which a person's brain loses connection with their muscles, slowly reducing a person's ability to walk, talk, eat, and eventually breathe; and WHEREAS: thousands of new ALS cases are reported every year, and estimates show that every 90 minutes, someone is diagnosed with ALS and someone passes away from ALS; and WHEREAS: on average, patients diagnosed with ALS survive only two to five years from the time of diagnosis; and WHEREAS: the exact causes of ALS are unknown and there is no known cure for ALS; and WHEREAS: people who have served in the military are more likely to develop ALS and die from the disease than those with no history of military service; and WHEREAS: securing access to new therapies, durable medical equipment, and communication technologies is of vital importance to people living with ALS; and WHEREAS: clinical trials play a pivotal role in evaluating new treatments, enhancing quality of life, and fostering assistive technologies for those living with ALS; and WHEREAS: the ALS Association is the largest philanthropic funder of ALS research globally and has committed more than $154 million to support more than 550 projects across the United States and 18 other countries; and WHEREAS: the ALS Association is committed to make ALS livable and cure it for everyone, everywhere; and NOW, THEREFORE, the Mayor and City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby proclaim the month of May 2026, as ALS Awareness Month in the City of Cottage Grove. Passed this 6th Day of May, 2026. ___________________________ Myron Bailey, Mayor 1 City Council Action Request 7.A. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title City Council Regular Meeting Minutes (2026-03-18) Staff Recommendation Approve the March 18, 2026, Meeting Minutes. Budget Implication N/A Attachments 1. 2026-03-18 City Council Meeting CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer COTTAGE GROVE CITY COUNCIL March 18, 2026 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MN 55016 COUNCIL CHAMBER - 7:00 P.M 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on March 18, 2026, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order. 2. PLEDGE OF ALLEGIANCE The audience, staff, and City Council Members stood and recited the Pledge of Allegiance. 3. ROLL CALL Tammy Anderson, City Clerk, called the roll: Mayor Bailey-Here; Council Member Clausen-Here; Council Member Garza-Here; Council Member Olsen-Here; Council Member Thiede-Here. Also present: Jennifer Levitt, City Administrator; Zac Dockter, Parks and Recreation Director; Joe Fischbach, HR Manager; Phil Jents, Communication Manager; Pete Koerner, Public Safety Director; Korine Land, City Attorney- LeVander, Gillen & Miller, PA; Brenda Malinowski, Finance Director; Emily Schmitz, Community Development Director; Washington County Sheriff Dan Starry. 4. OPEN FORUM Mayor Bailey opened the Open Forum and said this is the opportunity for people to speak on something that is not on tonight’s agenda. As no one wished to speak, Mayor Bailey closed the Open Forum. 5. ADOPTION OF AGENDA Motion by Council Member Clausen to adopt the agenda; second by Council Member Garza. Motion carried: 5-0. 6. PRESENTATIONS A. Exceptional Service Award Staff Recommendation: Present Exceptional Service Award to Detective Jeff Rydeen. Mayor Bailey said Washington County Sheriff Dan Starry has graced our presence here this evening, thank you and welcome. Thank you for having me. Mr. Mayor, Council Members, Good Evening, I am Dan Starry, Washington County Sheriff, and I am here this evening to present the Exceptional Service Award. It’s an honor and privilege to be here and to be able to do this. As you know, we cooperate and partner in a lot of areas, and one of the areas that we did last year was the East Metro Human Sex Trafficking Task Force. On January 29, 2026, I held our recognition ceremony and presented our awards at that point. The detective was not able to join us at the time, I believe he City Council Meeting Minutes March 18, 2026 Page 2 of 34 was on vacation, good choice, but I think it’s so important to come down and publicly recognize some really good work that occurred. So, that’s why you have me this evening. You may have seen a few weeks ago in the news there was a case out of Mahtomedi that resulted in a Minneapolis man getting a 40-year prison sentence. The suspect looked for women and girls in the Twin Cities area, offering rides, drugs, or money in exchange for sex and then bringing them out to Washington County where he then sexually and physically assaulted them. Another individual, who was investigated earlier, got 15 years for the same offense there. Some really great work, and I’ve got to publicly say thank you to the Council but also thank you to the Police Department, Chief Koerner, your staff is always amazing and awesome to work with. So, I would like to read the award if you would like to come on up, Jeff. City Council Meeting Minutes March 18, 2026 Page 3 of 34 7. CONSENT AGENDA A. Approve the February 18, 2026 City Council Regular Meeting Minutes. B. Approve the March 4, 2026 City Council Regular Meeting Minutes. C. Approve the February 26, 2026 Parks, Recreation and Natural Resources Meeting Minutes. D. Authorize issuance of a single-occasion gambling permit to Angela Stevens on behalf of the Ladies Rock Off-Road Club to conduct a raffle at Carbone’s on September 11, 2026, at 7:00 p.m. E. Receive a response letter to the Open Forum question from Allison Steenberg. F. Approve the issuance of rental licenses to the addresses listed in the attached table. G. Approve the Professional Services Agreement between the law firm of Madden Galanter Hansen and the City of Cottage Grove. H. Approve the Noteefy Master Agreement and purchase of the Noteefy SaaS solution in the amount of $5,000 annually. I. Approve Resolution 2026-043 authorizing the Metropolitan Livable Communities Act Loan agreement for $785,000 to be used for the Hadley Ridge Apartments project. J. Motion to approve the Professional Services Agreement with Kutak Rock LLP for EDA Legal Services. K. Approve the 2025 Cottage Grove Convention and Visitors Bureau Annual Report. L. Authorize purchase of Mississippi Dunes Park fishing pier from Hewitt Docks for $37,428 and assembly and installation from Diddy’s Docks for $16,599. M. Adopt Resolution 2026-040 requesting Minnesota State Aid Street Funds Advance. N. Adopt Resolution 2026-042 approving the State of Minnesota Joint Powers Agreement and Court Services Amendment with the City of Cottage Grove on behalf of its City Attorney and Police Department. O. Approve the KonectaUSA proposal in the amount of $164,735 and authorize the installation of the Public Safety Driving after Suspension and the cellular signal booster system at the Low Zone Water Treatment Plant. P. Adopt Ordinance No. 1110 amending the City Fee Table for the following: 1) Commercial Electrical Review Fees; 2) Large Water Meter Fees; 3) Electronic Check Fees (eCheck). Q. Adopt Ordinance No. 1111 to amend City Code Titles 4-2-2, Definitions, and 4-2-11B(1)(a)(b), Container Storage Requirements, to allow trash containers to be stored along the side of the home or garage with no screening required. R. Authorize Public Works to advertise and sell surplus property on Cranky Ape and/or MNBid. S. Approve the three-year rental agreement with Tri-State Bobcat for three skid steers in the amount of $138,240. T. Approve the US Bank Encroachment Agreement. U. Adopt Resolution 2026-041 approving the Plans and Specifications and authorizing bidding for the 2026 Mill and Overlay Improvements. V. Adopt Resolution 2026-039 approving the State of Minnesota Department of Transportation, Washington County, and City of Cottage Grove Cooperative Construction Agreement for the Trunk Highway 61 at 80th Street project. W. Approve the Right-of-Way Permit Management Special Provisions and Control Policy. X. Approve the Professional Services Agreement with Barr Engineering Company in the amount of $44,900. Y. Receive the Open Forum response from Public Safety. None of the Council Members wished to pull any items on the Consent Agenda for further comment and/or discussion. Motion by Council Member Olsen to approve the Consent Agenda; second by Council Member Thiede. Motion carried: 5-0. City Council Meeting Minutes March 18, 2026 Page 4 of 34 8. APPROVE DISBURSEMENTS Staff Recommendation: Approve disbursements from 02-27-2026 through 03-12-2026 in the amount of $1,866,506.66. Motion by Council Member Garza to approve disbursements; second by Council Member Thiede. Motion carried: 5-0. None. None. A. Ravara Trails - Minor Subdivision, Zoning Amendment, Planned Unit Development, and Preliminary Plat Staff Recommendation: 1) Adopt Resolution 2026-046 approving a Minor Subdivision to split 3.77 acres and 24.06 acres from two existing parcels at 10052 80th Street and 10478 80th Street. 2) Adopt Ordinance No. 1108 approving the Zoning Amendment to change the zoning of 148.72 acres of land, generally located east of Keats Avenue (CSAH 19), north of 77th Street and south of 70th Street from AG-2, Agriculture, to R-4, Transitional Residential. 3) Adopt Resolution 2026-045 approving a Preliminary Plat and Planned Unit Development for a subdivision to be called Ravara Trails, which will consist of 269 single-family units and 306 townhome units. Mayor Bailey said Sam Pierret, our Senior Planner, will lead us through this item, and if there are engineer questions, our Illustrious City Administrator, Jennifer Levitt, will take us through that. He welcomed Sam. Planner Pierret said thank you, Good Evening, Mayor, Members of the Council. Twin Cites Land Development has applied for a Minor Subdivision, Zoning Amendment, Preliminary Plat, and Planned Unit Development for a proposed subdivision to be called Ravara Trails. Location/Property Characteristics: This would be located north of 77th Street, south of 70th Street, and east of Keats Avenue. It is proposed to have 575 total units, with a mixture of single family and attached townhome lots. The property is currently five existing parcels owned by members of the Tank family and the Brier family, 148.72 of these acres would be included in the proposed plat with the remaining acreage staying with members of the Tank family, to be used as agricultural and residential properties. Neighborhood Meeting: On February 3, 2026, the applicant held a Neighborhood Meeting at City Hall, with ten residents in attendance. The residents had concerns related to the safety of pedestrians, particularly school children, crossing Keats Avenue from the new development; the traffic impacts at the intersections of 77th Street and Indian Boulevard; the overall school capacity in the School District itself; and the proposed density of the townhomes along Keats Avenue. Staff and the applicant were available to answer questions, and staff went over the City’s regular communications with the School District, including regular meetings and a monthly development update, including ongoing and proposed development projects in the City. East Ravine Master Plan (2006)/AUAR (2025): The East Ravine Master Plan was adopted in 2006 to plan and guide development of the East Ravine area. The plan describes land use designations, major road alignments, parks and open space locations, and utility extensions needed for future development in this area. Ravara Trails is in what was proposed as Neighborhood 2 as the area was divided into two neighborhoods. This area of Neighborhood 2 was planned for a medium-to-low density residential development, using townhouses with rear garage orientations and single-family units on narrower lots. The Ravara Trails development is incorporating urban townhomes with the rear-facing garage orientation and narrower single-family lots on a portion of the development that will be 40-feet wide. As part of that Master Plan, an AUAR was also developed to understand the cumulative impacts of development on the area when project specifics were not officially known at the time. City Council Meeting Minutes March 18, 2026 Page 5 of 34 Mitigation measures were determined at the time for future developers to implement during the development process. The AUAR was last updated in 2025, and the proposed development complies with the mitigation measures outlined in that 2025 update. City Council Meeting Minutes March 18, 2026 Page 6 of 34 • Reduce lot widths to 40 feet in some areas of the development; Reduce side yard setbacks on these 40- foot lots to 5 feet; • Reduce the landscape buffer requirements for the urban townhomes along Keats Avenue; • Implement some private streets into the development. PUDs allow for flexibility in development that the underlying Zoning Districts would not normally allow. In exchange for the flexibility, the developer is: • Installing a paved pedestrian path in the gas line easement; • Incorporating an aesthetically-pleasing buffer behind those urban townhomes along Keats Avenue; • Dedicating the 80 feet of Right-of-Way required for Ravine Parkway on the east side of the development. Transportation: The proposed development would have two accesses off of Keats Avenue, one at Indian Boulevard and one at 77th Street. Turn lanes will be added on Keats to incorporate vehicles turning into the development. With the existing schools along Indian Boulevard, traffic is heavier in the area during the drop off and pick up times for the schools; however, additional traffic control is not necessary at this time due to those limited hours of traffic increase. The County has assembled a Technical Advisory Committee (TAC) to study the Keats corridor from Highway 61 up to Bailey Road in Woodbury. The committee’s work will include studying intersections, traffic impacts of future development to this Keats corridor. The TAC is aware of the Ravara Trails development and this is currently a major study point in their study. The intersections will continue to be monitored by the County as development continues, to study whether warrants are met to install future traffic-control mechanisms. Ravine Parkway Right-of-Way: As mentioned, a segment of Ravine Parkway will be constructed within this development on the east side. This segment will be a more functional section of the road without as many landscaped medians as current segments of Ravine Parkway. Eventually, Ravine Parkway will extend north and south to 70th Street and 80th Street as development continues in both directions. Transportation - Private Streets & Trails: The urban townhome area along Keats Avenue will include private streets. Private streets are only allowed per City Code via a PUD, so this is also another part of that PUD Request. The streets would be 26 feet wide and would be marked “No Parking.” Guest parking would be incorporated in various parking areas around the urban townhomes, and those would be connected to the townhouses via a private sidewalk system. Pedestrian Connectivity: Trail connections within the development include a segment of the central greenway regional trail in the Keats Right-of-Way, 8-foot-wide paved trails on both sides of Indian and Ravine Parkway, and an internal sidewalk system. Also, the paved trail will run from 77th Street all the way up to a proposed park in Outlot L on the north side of the development, in that gas pipeline, as I mentioned earlier. The County’s Technical Advisory Committee (TAC) is also reviewing pedestrian crossing options and necessities of Keats Avenue, and the County will continue to study the area, as I mentioned, for future traffic-control mechanisms. Neighborhood Park: Ten percent (10%) of developable area must be dedicated for parkland in new developments, this is 12.94 acres in Ravara Trails. As I mentioned, Outlot L on the north side will be dedicated as a future neighborhood park, and this park is also proposed to have a future water tower in it. The Outlot L is only incorporating a portion of this park, as the rest of it will be dedicated when the land to the north develops. Outlots G, H, J, K, and S will also be dedicated to the City and that paved pedestrian trail will be constructed in the gas easement. When we subtract the park dedication for Outlot L and that trail in the gas easement, this leaves approximately 8.9 acres to be dedicated with the development. Land to the north of 80th Street is owned by the Tank family, as previously discussed, and is guided in the East Ravine Master Plan and the Comprehensive Plan as a future community park with ballfields, soccer fields, a building with restrooms, natural trails, all west of Vandenberg Lake. To meet the park dedication requirements here, it is proposed that the landowners would dedicate that 8.9 acres of the future community park and for the Ravara Trails development to meet park dedication. The park will not be constructed until the additional land is acquired as future development occurs and as funding is available. If the acreage is not dedicated, the developer would have to pay cash in lieu of park dedication. Landscaping/Tree Mitigation: The applicant submitted tree mitigation and landscaping plans that comply with City Code. Tree mitigation is necessary; however, their proposed plantings are meeting that threshold, and their landscaping plan does meet all of City Code requirements. The developer will be required to rough grade and remove all trees from Outlot L, that future park, in preparation for adding those park amenities. City Council Meeting Minutes March 18, 2026 Page 7 of 34 Keats Buffer: Part of the PUD Request, as mentioned, was to reduce the required buffer behind the urban townhomes along Keats Avenue. A vegetative buffer or fence or berm is required for dwellings along higher- traveled roads, so Keats and Ravine Parkway. The developer has proposed to incorporate the vegetative buffer along Ravine Parkway as well as for the single-family lots south of Indian Boulevard. A vegetative buffer and wrought iron black fence will be incorporated, that will be maintained by the HOA, meeting the vegetative cover buffer requirements there. The urban townhomes, as mentioned, will have their front doors facing Keats Avenue; therefore, as part of the PUD Request, the applicant has proposed to install a black wrought iron fence that would delineate the area of private townhome from the Right-of-Way and incorporate a few vegetative plantings on the private property. That buffer vegetation and fence will be maintained by the HOA as well. City Council Meeting Minutes March 18, 2026 Page 8 of 34 Council Member Olsen said thank you, I have a few here, so feel free to hand off to a friend if you need to. Obviously, I got to see this at the Planning Commission as well, and it looks like there’s been a couple of tweaks since then, so I appreciate the effort on the part of staff to address some of the Planning Commission concerns. City Council Meeting Minutes March 18, 2026 Page 9 of 34 Administrator Levitt said I saw where you were going, and I know if we go back one more slide to get to the actual land use map, what is very frustrating, Council, to be honest with you, is that the Met Council, you know we do a 10-year plan, right? And we make these land use decisions, and you can see they’re not extremely precise, you can see that we even show stormwater basin on this parcel, but the Met Council is essentially wanting us to dial in almost to an exactness of this rendering of how we perceive land use to be going. And, so, it is unfortunate that they have chosen to pivot in this direction, and I can tell you that every city in Washington County is in opposition to this and their policy direction. We’ve been in conversation with cities across the metro because we believe this is very wrong, this is not the way it has been interpreted for over 20 years, we’ve always been allowed to average our densities. To your point, we have a meeting with our Met Council representative to try to resolve this without having to do a Comprehensive Plan Amendment because we believe their policy direction is causing things to be overly cumbersome, costly, and inefficient for government to do its job. City Council Meeting Minutes March 18, 2026 Page 10 of 34 to be taking up, but at this point, Council Member Olsen, to answer your question, we feel strongly in the plat that’s been put before us to be able to move forward, to take action. It would take, essentially, I’ll say almost legal action for us to move in a different direction with the Met Council. City Council Meeting Minutes March 18, 2026 Page 11 of 34 got in place, we think it makes good sense, and certainly, I recognize the idea of density; you know, is it too high, is it too low? And we’ve got some competing arguments at times, right, I mean, a Met Council mandate for higher density and maybe a desire of neighbors to have lower density. I feel like we struck a good middle ground here where we’re still being respectful of what the City has in their Comprehensive Plan but also being respectful of what this neighborhood might look like and what was in the AUAR and your East Ravine Master Plan. So, we’re very happy with what it looks like, and we’re excited to go forward. We recognize that we’ve got to get this Met Council thing ironed out, so we understand that, we’re not going to go start working tomorrow; we know that’s a step that has to be made. Yes, but as your City Administrator said, by getting this approved tonight, if that were to happen, it just allows us to kind of keep the ball moving, so that way when the weather’s fit to grade, we’ll hopefully be in a better position in that regard. That’s really all I had to add, I’ll be happy to stand for any questions that you might have. Staff Recommendation: 1) Adopt Ordinance No. 1109 approving a Zoning Amendment to change the zoning of 69.5 acres of land, generally located west of Hadley Avenue and 95th Street and east of Grey Cloud Trail, from AG-2, Agricultural, to R-4, Transitional Residential. 2) Adopt Resolution 2026-044 approving the Preliminary Plat for a residential subdivision to be called Talcott Glen, which will consist of 177 single-family homes. City Council Meeting Minutes March 18, 2026 Page 12 of 34 Mayor Bailey said Max Erickson, our Planner, is here for this one and again as backup is our City Administrator, Jennifer Levitt. Mayor Bailey welcomed Max. City Council Meeting Minutes March 18, 2026 Page 13 of 34 Interconnected Sidewalk/20-Foot-Wide Access to Existing Trail/Park Dedication: There will be an interconnected sidewalk system throughout the development, which will connect to the existing trail that crosses the 95th Street Right-of-Way on the east, this segment here. The connection will be added from the proposed sidewalk near the proposed Emergency Access, so this section, which is currently ending in Strawberry Fields Park. This will provide an additional connection from this community to the existing trail. Topography of this area provides additional challenges, and a Final Design will be coordinated between the developer and the City for the Final Plat. This trail will contribute to Park Dedication values. Ten percent (10%) of the property will require Park Dedication; there will be no physical Park Dedication besides the trail connection, and the remainder will be required via cash in lieu of physical. As the existing trail runs through 95th Street Right-of-Way, a mid-block crossing will occur. This is what I’m referring to, and staff have been investigating and eliminating this proposed crossing, which would reroute pedestrian bike traffic to the inner sections of 95th Street and Mississippi Dunes Boulevard, to the east, or to the first intersection within the proposed development. While this is preferred, it is believed that people may not go out of their way to cross an intersection and may continue to cross mid-block as an informal crossing. For safety concerns, it has been determined that appropriate sight lines will be provided along with proper signage and pavement markings to provide a safer alternative than an informal crossing in this area. City Council Meeting Minutes March 18, 2026 Page 14 of 34 Administrator Levitt replied Mayor, Members of the Council, there’s going to be no divided island in this area. We will have the advanced warning signs of the pedestrian crossing, the actual signage denoting where the crossing is, and we would have it striped, but we wouldn’t have a refuge island. The actual width of the road would not warrant a refuge island. For example, when we talked about 95th Street with that Mill and Overlay project, we wanted that refuge island because you were looking at nearly four lanes, or two lanes for them to cross, take refuge, and have two lanes to cross. In this case, the difference is the narrower road, so you wouldn’t have a safety issue. Plus, with this, the sight lines in both directions, east and west, would have good visibility as well. City Council Meeting Minutes March 18, 2026 Page 15 of 34 Mayor Bailey said okay, sounds good, thank you. Staff Recommendation: Adopt Resolution 2026-047 approving the Preliminary Plat and Planned Unit Development for a subdivision to be called McHattie Landing, which will consist of 85 lots for single- family homes. City Council Meeting Minutes March 18, 2026 Page 16 of 34 homes on approximately 36 acres, which is zoned R-4, Transitional Residential. The applicant is requesting flexibility through the PUD for minimum side yard setbacks. City Council Meeting Minutes March 18, 2026 Page 17 of 34 been outlined in the City’s Comprehensive Plan and has been implemented already with several other developments that have come in along Military Road. So, in conjunction with this development and a proposed County roundabout project at the Jamaica and Military Road intersection in 2028, the Military Road connection between Jeffery Avenue and Jamaica Avenue is planned to be removed and the corridor converted into a pedestrian trail. The removal of Military Road and the construction of the pedestrian trail is anticipated to begin with the County’s roundabout construction project in 2028. Military Road will remain a vehicular connection between Jeffery Avenue and Jensen Avenue. The trail itself within the Military Road corridor will be composed of an 8-foot wide asphalt surface, and the developer will be required to construct that trail and remove the current road. Promises to support the road removal and trail construction have been collected with other developments which have come in along Military already. As mentioned, surrounding residents have voiced concern over the increased traffic on Jeffery Avenue from traffic being redirected to Jeffery once Military Road is closed. City staff had worked with a consultant to complete a traffic count and traffic volume estimate on Jeffery, factoring in the closure of Military Road. Current daily traffic volume on Jeffery is approximately 2,250 vehicles a day, and conservative estimates based on the new traffic patterns with the closure of Military Road have found that Jeffery Avenue will see an average of 2,900 trips per day. That’s based on an approximation that a typical single-family home generates 10 trips per day. So, similar traffic patterns and neighborhood characteristics do exist elsewhere within the City, such as Harkness Avenue to 65th Street in the Langdon Hills development, and 61st Street to Hadley Avenue in the Eastbrook Development; both are 28-foot wide roads, face to face with fronted lots on both sides and support traffic through the development. As a 28-foot wide road, peak volume on Jeffery based on traffic counts will not create a bottleneck effect. City Council Meeting Minutes March 18, 2026 Page 18 of 34 Landscaping: Additionally, City Code requires a buffer averaging 50-feet in width but no less than 30-feet wide to run parallel to the rear lot line along major roadways, which includes Jamaica Avenue and Ravine Parkway. The applicant has provided a compliant buffer along each of those roads. The buffer along Jamaica Avenue will be encompassed in Outlot B, and the buffer along Ravine Parkway is composed of land adjacent to the trail along the Parkway and the landscaped areas within the rear yards of those lots abutting the Parkway. The HOA will then be responsible for the maintenance of the buffer along both of those roads. The developer has added additional evergreen trees to screen on the east side of the plat, abutting Ravine Meadows, in response to resident request for additional residential buffering. An earthen berm also exists along the boundary with Ravine Meadows, which provides additional screening due to the elevation of the berm and the proposed walk outs. Over on the southwest corner of the plat, the developer has provided additional trees along Jamaica Avenue to match the existing pattern of trees along Ravine Parkway at that intersection. Additionally, a number of trees existing along the Military Road corridor from Jarvis Avenue to the eastern edge of the development will remain within Outlot E. Yard trees are required and have been provided in each lot based on the lot size. City Council Meeting Minutes March 18, 2026 Page 19 of 34 Motion by Council Member Clausen to Adopt Resolution 2026-047 approving the Preliminary Plat and Planned Unit Development for a residential subdivision to be called McHattie Landing, which will consist of 85 lots for single-family homes; second by Council Member Olsen. Motion carried: 5-0. 12. COUNCIL COMMENTS AND REQUESTS City Council Meeting Minutes March 18, 2026 Page 20 of 34 Council Member Garza said thank you, Mayor. Well, I am jumping on that bandwagon of compliments to our Public Safety and to our Parks and Rec and to our Public Works. Everyone has been doing an amazing job, I know today Public Safety had some things that they had to address with the fire today, so thank you guys for being on that and for other supporting cities that were there to help. Also, our plows are amazing! They were out plowing this morning and the day we got the snowstorm, they were actually out filling potholes earlier on that day, and then by the evening they were preparing to do plowing. So, they’re just all over the place, and they’re doing such a great job. So, like the rest of our Council Members said, just say hello, wave to them, and make sure you stay out of their way so that they can do their job safely. • On March 28, we have our Cottage Grove Easter Egg Hunt; it starts at 9:00 a.m., and you can find out more information on the website. • Right after that, on April 3, the Cottage Grove Ice Arena is throwing a family mini golf, 18 holes of mini golf. You can sign up for that, it’s in 2-hour sessions, and you’ll get more information on the website. City Council Meeting Minutes March 18, 2026 Page 21 of 34 For the public now, just to let you know, we do have a Workshop, Open to the Public, and we’ll be moving to our Training Room, and we have three items that we’re going to be reviewing: 1) Our Police Annual Report and Use of Force Data presentation; 2) The MN Law Enforcement Support Office (MN-LESO) Participation, where we can get certain equipment that benefits our Public Safety Department and our City; 3) Recreational Vehicles, some conversations about everything from E-Bikes to things like that. 13. WORKSHOPS - OPEN TO PUBLIC - TRAINING ROOM Staff Recommendation: Receive Cottage Grove Police’s 2025 Use of Force and Annual Report presentation. City Council Meeting Minutes March 18, 2026 Page 22 of 34 Mayor Bailey asked on the medical calls that are on the top there, is that just when police are going to it with the ambulance, or is that, do you know? City Council Meeting Minutes March 18, 2026 Page 23 of 34 Traffic Safety: Captain Petersen said so, let’s talk about traffic safety. A huge uptick in traffic stops, again there are two factors: 1) We put more emphasis on it, knowing that it’s a hot topic in our community as we grow, and we’ve had some challenges regarding traffic safety; 2) That Traffic-Safety Officer, so I expect that will increase even more in 2026 since we brought two additional Traffic-Safety Officers online doing that traffic safety function during the day. City Council Meeting Minutes March 18, 2026 Page 24 of 34 Council Member Olsen said I just want to mention that I was at one of the local Holiday stores and an employee, Rosie, was working the other day and commented, I got to see Grace today, and what I learned is that Scott was there with Grace to meet with a client, and that’s where they chose to meet. Rosie said that he spent about 90 minutes in the store, bought this person a coffee, and they visited and all the rest of it. The reason I bring that up is because first of all, that personal attention is what’s driving these reductions in arrests and hospitalizations and all the rest of it because, as you stated, when they’re in crisis, they have a place to turn, and the people that they’re turning to are good at their jobs. Secondly, I think it speaks to the amount of time it takes, that’s one client, 1.5 hours, and who knows? Maybe is was an hour, maybe it was two hours, but you know, if you think about that and the number of clients that they’re working with, it’s easy to see that we could even see better results if we had, to your point, more bandwidth. So, that grant sounds pretty exciting, and I certainly hope that that’s something that we can put in place. But either way, this program is keeping our City safe, and it’s keeping those individuals safe, and they’re getting the help they need so they don’t hurt themselves or someone else. It’s really great. City Council Meeting Minutes March 18, 2026 Page 25 of 34 Administrator Levitt said I’m also just glad to see that the PIT maneuvers are actually decreasing. Council Member Olsen said that saves the cars, and Administrator Levitt agreed. City Council Meeting Minutes March 18, 2026 Page 26 of 34 Director Koerner said we got a compliment from Brenda today on the overtime, so. We printed it and its already been laminated. City Council Meeting Minutes March 18, 2026 Page 27 of 34 Mayor Bailey said the thing is they don’t want anybody to know that they have a theft issue because no one’s going to want to go there. Staff Recommendation: Authorize Cottage Grove Public Safety to continue participating in the Minnesota Law Enforcement Support Office program and the State Plan of Operation (SPO). City Council Meeting Minutes March 18, 2026 Page 28 of 34 Back in 2022, there was an Executive Order that put even tighter restraints and requirements on the program. We’re compliant with all of that. Of course we have to do additional training and maintain strict accountability to that property. We can’t sell it, blah, blah, blah, and we have to do an annual inventory each year to maintain 100% accountability, and we haven’t run into any issues with our inventory. Additionally, there’s special training that comes along with having that armored vehicle. Staff Recommendation: Receive information and recommend that staff proceed with a Council item of proposed amendments to Ordinance Chapter 5, governing recreational vehicles, neighborhood electric vehicles, and micro-mobility devices, including electric-assisted bicycles. City Council Meeting Minutes March 18, 2026 Page 29 of 34 Before we get too far into that, I just wanted to revisit the different types of vehicles that are out there that we’re going to be talking about so we’re all on the same page: City Council Meeting Minutes March 18, 2026 Page 30 of 34 everybody that’s using our trails and roads, having those conversations about maximizing safety and increasing awareness, things like that, and actually doing enforcement if we need to go that route. 5) Lastly, what we’re going to be talking about tonight is amending our ordinance and as always, we’ll continue to lobby for legislative change. One thing to note in regards to legislative change, we’re not expecting some significant change, but it is noteworthy that Tom Dippel did offer a House Bill that may have some impact on this if it should pass. So, his Bill changes some of the definitions, changes some of the riding requirements, just some other things it does. If that were to pass, we might have to go back and readdress some of the things that I’m recommending changing tonight, but I don’t see that moving forward at this point; it hasn’t moved at all in the House. Captain Petersen said all right, so without further ado, you have the redline versions in front of you, and I’ve kind of summarized them here. I’ll go through them one by one: 1) First, I’m proposing that we change the title to include all of these types of devices, so this would be the one- stop shop for all types of Micro-Mobility Devices, etc. rather than hunting and pecking through our whole City Code to try and find the answer; it should all be right here. Council Member Olsen asked are you only focused on the E modality, or are you also looking at gasoline powered? Captain Petersen replied this should be all inclusive. Council Member Olsen said okay, good, thank you, that’s what I was hoping you’d say. Captain Petersen said and I’m also going to say, before I forget, Kori has reviewed this, approved it, and I went before the PSC on Monday, and they supported these changes. So, I didn’t want to forget to say that. 2) We’re going to align Statute with Ordinance, all those definitions of all those different types of devices that exist in Statute will now exist in the Ordinance, and they’ll mirror each other. So, there should not be any inconsistencies. 3) We’d require all riders to comply with State Statute; so, rather than getting really specific and saying thou shall and thou shall not in our Ordinance, we will defer to Statute. That way if there’s any changes to Statute, it automatically applies to our Ordinance, so that’s a pretty nifty way of accomplishing that. 4) This is kind of a unique situation. So, a 12-year-old kid can ride a motorized foot scooter in the street or on our paved bike trails and walking trails, but they cannot ride it on a sidewalk per Statute. So, Statute says you cannot ride a scooter on a sidewalk. I’m not crazy about that because now you’re pushing a kid, who’s potentially 12 years old, into a traffic lane. I would rather see them on a trail or a sidewalk, but we can’t give them permission to ride it on a sidewalk because that’s prohibited by Statute. What we’re proposing is we let them ride on our mixed-use trails. So, does that make sense? Council Member Olsen asked does what you said make sense, or what the Ordinance says is silly? Captain Petersen asked current or proposed? Council Member Olsen replied no, just say not, I don’t. Captain Petersen replied I think it’s just safer to let them ride on the trails vs. pushing them out into traffic. Council Member Olsen said I get it because if you’re a walker on the sidewalk, I mean some of those things move pretty quick and it can be concerning. Captain Petersen said and we’re going to address that concern in just a moment, so when we talk about yielding to pedestrians and regulating speed. Administrator Levitt said I remember where all this came from. Where the scooters came from is remember when they did all of those rentals and stuff, they didn’t want them all over our Business District and stuff; that’s where that actually came from, and now that that’s kind of fading, it’s not an issue. Council Member Garza said a lot of people use the street and do not use the sidewalks because we don’t allow it, including a lot of our neighbors, so they’re already used to that. So it’s just pretty routine with those, I don’t think that’s bad. But when they’re able to, they could at least do the mixed-use trails. Captain Petersen replied absolutely. 5) We’re addressing those speed concerns. That’s one of the primary concerns that we’re hearing is kids are just going too fast without due regard for their own safety or the safety of other motorists or other pedestrians, things like that. As we’ve discussed in the past, speed on these devices is a really difficult challenge to mitigate, and I don't think putting a number on that in terms of a maximum speed limit is prudent or enforceable even, right? It’d be an extreme challenge for law enforcement, and that would set us up for future failures because people would be saying why aren’t you enforcing it? Blah, blah, blah. So, anyway, my City Council Meeting Minutes March 18, 2026 Page 31 of 34 way to address this is say that you have to exercise due care, operate at a reasonable speed, and that takes into account the totality of the circumstances and things like whether sight lines, intersections, things like that. So, the officer can make a discretionary decision whether speed was reasonable or not, and Kori thought that would be enforceable, not to go out and write citations to this, so we’re not going to see a lot of challenges. In most cases, if we see somebody violating that Ordinance, it’s going to result in a diversion. 6) Next, we want to yield the right of way to pedestrians, and it doesn’t matter whether you’re on a sidewalk or a trail, we want all riders to be yielding to those pedestrians. 7) Prohibit those neighborhood electric vehicles from our sidewalks, mixed-use paths, and bicycle paths. 8) This is something that is kind of a holdover from a past era. For obvious reasons, we didn’t want people leaving scooters, bikes, and stuff unattended in front of our businesses, or up against a dumpster in our parks because that’s an opportunity for theft and property damage and things like that. However, I’m going to insert my personal opinion in a little bit: If I spend $1,500 of my money that I earned through mowing the grass and I’m careless enough or just don’t care, that’s not the Police Department’s job or the City’s job to say you can’t leave that on the side of the park, or the sidewalk, whatever, right? That’s between a parent and their rider, and should they ride their bike to the park, where are they supposed to leave it? They’re not going to lock it up, it’s just not reality. So, it’s just one of those things, it’s not something we’re enforcing, and so why do we have it in there anyway? Maybe we can talk about that more if you feel strongly about that. 9) Our current Ordinance says that we need a written permission to ride on private property. Absolutely nobody is getting a written permission, and even if they did, they wouldn’t be carrying it in their pocket. So, we’ll change that to expressed permission. 10) Require all riders under 18 to have a helmet, regardless of the type of device they’re riding on, and that would have to be some type of approved helmet. There are a number of different approval standards, and I would just list out the four or five in our Ordinance, or we can make it more generic and just say some type of approved safety helmet. We could Wordsmith that however we want. 11) As with most of our other Ordinances, any violation could be cited as a misdemeanor, but we’re going to try to treat most of these through education and diversion. Council Member Olsen asked did you guys think about the Bike Park at all as you were working through this? Captain Petersen replied a little bit, I had limited communications with Zac about that. Currently, our E-Bikes and motorized scooters, things like that, are not permitted in the Bike Park, and so we didn’t really see any need to change anything. Zac, do you have anything else you want to add to that? Zac replied yeah, it’s just not good to share the bike park with these vehicles. Council Member Olsen said I agree with you. I just wanted to make sure that it came up, because like anything else, there’s always going to be people who want to make their own rules, so good. Mayor Bailey said so just two things real quick, one on the prohibit the operation of Neighborhood Electric Vehicles, and we’re considering this stuff electric vehicles, correct? Like what’s on the screen right there? Captain Petersen replied the Neighborhood Electric Vehicle would be that little miniature electric car, right? Mayor Bailey said but like would this stuff be okay and stuff on the sidewalks, is that defined in here? Captain Petersen replied everything except a Recreational Vehicle and a Neighborhood Electric Vehicle could ride on a sidewalk, and a scooter. Mayor Bailey said and a scooter can, too. Captain Petersen replied a scooter can’t go on the sidewalk, but it can go on a path. Mayor Bailey said okay, and then I have to ask this because I know somebody who has a golf cart. Captain Petersen replied it’s a Recreational Vehicles, so it cannot go on a street, sidewalk, or a path. Council Member Olsen said they’re for private property only. Mayor Bailey said okay. Administrator Levitt said you’ve just got to tell them to move to Florida and they can operate it there. Council Member Thiede said there are some of those golf carts that somebody may call it a Neighborhood Vehicle. Captain Petersen replied and that’s fine, they could call it that, but our Neighborhood Electric Vehicle can’t go on sidewalks or paths. If they wanted to ride it on the road, it would have to be registered as such. City Council Meeting Minutes March 18, 2026 Page 32 of 34 City Council Meeting Minutes March 18, 2026 Page 33 of 34 Council Member Clausen said except for licensed vehicles operating, no Recreational motor vehicles; oh, God, okay, I read it wrong. 14. WORKSHOPS - CLOSED TO PUBLIC - None. 15. ADJOURNMENT City Council Meeting Minutes March 18, 2026 Page 34 of 34 1 City Council Action Request 7.B. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title City Council Regular Meeting Minutes (2026-04-01) Staff Recommendation Approve the April 1, 2026, City Council Regular Meeting Minutes. Budget Implication N/A Attachments 1. 2026-04-01 City Council Meeting CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer COTTAGE GROVE CITY COUNCIL April 1, 2026 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MN 55016 COUNCIL CHAMBER - 7:00 P.M 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on April 1, 2026, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey said my granddaughter, Sawyer, is calling the meeting to order. 2. PLEDGE OF ALLEGIANCE The audience, staff, and City Council Members stood and recited the Pledge of Allegiance. 3. ROLL CALL Joe Fischbach, Human Resources Manager, called the roll: Mayor Bailey-Here; Council Member Clausen-Here; Council Member Garza-Here; Council Member Olsen-Here; Council Member Thiede-Here. Also present: Jennifer Levitt, City Administrator; Ryan Burfeind, Public Works Director; Zac Dockter, Parks and Recreation Director; Joe Fischbach, HR Manager; Phil Jents, Communication Manager; Pete Koerner, Public Safety Director; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Brenda Malinowski, Finance Director; Emily Schmitz, Community Development Director; Paul Sponholtz, City Engineer; Brad Peterson, Public Safety Captain. 4. OPEN FORUM Mayor Bailey said this is the opportunity for people to speak on something that is not on tonight’s agenda. We had a sign-up sheet out in the entryway, and we had one gentleman, whom I know, who signed up to speak. If you would just like to come up to the podium and state your name and address for the record, and you have three minutes. Thank you and welcome. John Yang said well, first of all, I want to say thank you for having me here today. I just wanted to come talk to you guys about our event that’s coming up in May, and kind of just see if there’s any way that we can make more of a formal partnership with Cottage Grove. I’ve got something written here, so I guess I’ll start off with this. I want to first say thank you for allowing me to be speaking on behalf of One Family. Since 2019, we’ve partnered with Cottage Grove to create a weekend-long festival in a series of youth and adult sports tournaments to bring families, athletes, entrepreneurs, and small business vendors together at Kingston Park and across the City. We began modestly as three sports, flag football, volleyball, and soccer, and we only had two food trucks in 2019. Now, it has grown into a thriving inclusive community tradition, and now today we have six sports: Flag football, volleyball, pickleball, basketball, soccer, and cornhole. We have over 230 teams competing across all those sports. We also have a youth jamboree that right now draws in about 400 little kids that come out there and play soccer with us. We have 26 vendors and more than 30 merchandise vendors. For our third year now, we’re growing a youth entrepreneurship program in which we provide grants for the youth; it’s not a huge grant, but it’s something just to get them on their way, just to provide them a little motivation to continue on with their business. We also have out-of-state and statewide participants; we have teams traveling as far as Kansas City that come to Cottage Grove and all of our local participants come from all over the Twin Cities. This event is free and intentionally City Council Meeting Minutes April 1, 2026 Page 2 of 10 inclusive. We don’t charge admission because our mission is to build community bonding, to provide a safe, affordable recreation for our youth and families to give young entrepreneurs a program, a platform, and create accessible economic opportunities for local vendors. We fill and keep the park all day, all weekend, with activities, volunteers, visitors who patronize local shops and restaurants, increasing economic activities across the City. So, what we’re looking for is more of a formal partnership with the City of Cottage Grove where we can create what matters, community impact, economic value, operational skills. We’re requesting partnership and relief so we can sustain what we’re doing. We are a nonprofit 501(C)3, and I know that there are grants out there, too, but as we know what’s going on right now, it’s a lot harder to get these grants. We’re trying to find some way to sustain what we do and what we bring here to the City of Cottage Grove. Specific areas of partnership that would make an immediate and measurable difference would be from waiving fees, reduction of park reservations, in kind support with City equipment, dumping fees, portable bathrooms. Another thing would be marketing and communication support or even partnership in our youth program, something like that would definitely help us out tremendously. The benefits of it are continued free programming to enhance the quality of life with the residents, measured economic activities captured by local business vendors, positive media reputation, and expand our youth development opportunities and entrepreneurship pipeline tied to local work and economic goals. So, with that being said, we do want to go ahead and give a special thank you to: Jim, Jordan, Noah from the Parks and Rec Department, they work very diligently with us; the Cottage Grove Police Department, thank you for always being out there with us and keeping us safe, seven years, not a problem, and that speaks tons when you look at some festivals that are of this size. To me, I feel like it’s rare to have something like that where we have the police presence there and they help make our environment as safe as possible, and I really appreciate that. In closing, One Family is committed to working closely with the City staff to build an efficient, accountable partnership. We propose forming like a small working group to identify costs, finalize which fees or supports are more impactful, and produce a Memorandum of Understanding for the 2026 season. We can provide detailed budgets, event schedules, vendors, and team counts, insurance certificates, and travel safety plans immediately upon request. We ask for the City to stand with us in keeping this event free and accessible when sharing operational so Cottage Grove can continue to reap the social and economic benefits. We’re proud to call Cottage Grove our home, and look forward to growing this tradition together. So, thank you for your time. 5. ADOPTION OF AGENDA 6. PRESENTATIONS Staff Recommendation: Proclaim April 2026 as World Autism Month. City Council Meeting Minutes April 1, 2026 Page 3 of 10 Council Member Olsen said thank you, Mayor, it’s my honor and privilege to read the proclamation declaring April 2026 World Autism Month. He read aloud the proclamation. Staff Recommendation: Proclaim April 2026 as National Volunteer Month. 7. CONSENT AGENDA City Council Meeting Minutes April 1, 2026 Page 4 of 10 P. Authorize staff to apply for the National Parks’ Mississippi National River and Recreation Area Grant for up to $8,000. Q. Authorize Resolution 2026-049 awarding the 2026 City-Wide Stump Grinding Project to Anderson Stump Grinding & Restoration, in the amount of $3.10 per inch, and authorize the Service Agreement between Anderson Stump Grinding & Restoration and the City of Cottage Grove. R. Authorize Resolution 2026-050 awarding the Public Works Concrete Maintenance Quote Award to Frank Zamora’s Concrete, and authorize the Service Agreement between Frank Zamora’s Concrete and the City of Cottage Grove. S. Adopt Resolution 2026-057 awarding the 2026 Annual Spring City-Wide Street Sweeping Program to the low quote supplied by Mike McPhillips, Inc., in the amount of $135.00 per hour. T. Approve the increased budget for the Parks Division garbage trucks from $165,000.00 to $187,111.73 (within the Equipment Replacement Fund). Authorize the purchase of a 2026 Isuzu garbage truck from Koenig & Sons Equipment, Inc., in the amount of $164,611.73 (which may vary slightly due to tax, title, and license fees) and a Beckman Skidvac from Truman Welters in the amount of $24,257.00 with funds used from trading in a Jetter trailer ($22,500) and the Stormwater budget ($1,757). U. Adopt Resolution 2026-034 restricting parking along the south side and in the cul-de-sac on East Point Douglas Road South, west of Hardwood Avenue. V. Adopt Resolution 2026-058 approving the Plans and Specifications and authorizing bidding for the Denzer Park Project. W. Approve Still Ponds Park Natural Resources Management Plan. X. Adopt Resolution 2026-055, approving an Amendment to the 2040 Comprehensive Plan to re-guide 9.3 acres from High Density Residential to Medium Density Residential, and authorize staff to submit the Amendment to the Metropolitan Council. Y. Acting Public Safety Director and CLEO Appointment None of the Council Members wished to pull any items on the Consent Agenda for further comment and/or discussion. Motion by Council Member Olsen to approve the Consent Agenda; second by Council Member Thiede. Motion carried: 5-0. 8. APPROVE DISBURSEMENTS Staff Recommendation: Approve disbursements from 03-13-2026 through 03-26-2026 in the amount of $2,476,473.99. Motion by Council Member Garza to approve disbursements; second by Council Member Clausen. Motion carried: 5-0. 9. PUBLIC HEARINGS - None. 10. BID AWARDS A. 80th Street, East Point Douglas Road, and TH 61/80th Street Interchange Rehabilitation Project - Bid Award Staff Recommendation: Adopt Resolution 2026-059 authorizing the City Administrator to award the contract for the 80th Street (TH 61 to Ideal Avenue), East Point Douglas Road (80th Street to Tee Intersection), and TH 61/80th Street Interchange Rehabilitation Project to Park Construction Company for a project cost of $13,125,468.18 upon MnDOT Office of Civil Rights Approval. Mayor Bailey said our City Engineer, Paul Sponholz, is going to walk us through this Bid Award. City Council Meeting Minutes April 1, 2026 Page 5 of 10 11. REGULAR AGENDA - None. 12. COUNCIL COMMENTS AND REQUESTS City Council Meeting Minutes April 1, 2026 Page 6 of 10 Mayor Bailey said I will just share with you, for those that are at home and may not be able to see at the moment, but our room is pretty full, including the hallway out in the entryway, because tonight is a very special night. It’s a special night for our Council, a special night for our City, and for a particular individual, who many of us have known for a very long time, and I would just say and people may not know because this kind of, I will say technically came out of left field, if you will, but our Director of Public Safety, Pete Koerner, is going to be retiring. He’s taking a medical because he’s got some health issues that he needs to work on, and Lord knows, all of us up here, I’m sure every citizen, I’ve seen some posts out on social media, 100% support everything that you’ve done for the community, and they also support for your healing and getting better and enjoying retirement officially. You and I have had a lot of opportunity together over the years, and it’s been an absolute pleasure to work with you, be a friend, like a friend to me, along with your family, and your, well, I guess I’ll be safe, with your father-in- law, Kevin, in the room here. It’s been amazing to see what you’ve done over the years in our community. This is to Public Safety Director Pete Koerner in honor and recognition of 34 years of public service, serving the citizens of Cottage Grove and Washington County. We are City Council Meeting Minutes April 1, 2026 Page 7 of 10 grateful for your nine years of leadership and dedicated service on the Washington County S.W.A.T. team and your eight years, nine as Chief. We recognize your vision for collaboration and partnership that has created lifelong relationships with all law enforcement agencies within Washington County.” And I would like to call up Chief Mueller as well to go along with this. So, Pete, congratulations. “This is honoring Chief of Police Pete Koerner, Cottage Grove Police Department. We value your eight years of outstanding service, dedication, and leadership as a member of the Washington County Chiefs of Police Association. You have had a direct impact on the excellent reputation of law enforcement in all of Washington County. For a career dedicated to fairness and humanity, we salute you for your pursuit of excellence. Thank you for going above and beyond for the citizens of Washington County. We wish you all the best for continued success, and most importantly, we wish you peace and relaxation in retirement.” Congratulations. Everybody applauded. City Council Meeting Minutes April 1, 2026 Page 8 of 10 are as good at bad jokes as I am. But so now the fact that you’re going to have more time maybe to golf and things like that, you know I actually did find probably about a dozen of the best experienced golf balls that I had, and the fact is that they’ll still fly. So, why throw them away if they’ve still got some flight in ‘em, ya know, and things like that? So, hopefully we can maybe even go out together and use some of the, I’ve got a bunch more experienced golf balls in case you lose any of those. So, congratulations. “You know this isn’t goodbye, this is I’ll see ya around.” But what a testament to your character, and the respect that you have amongst your peer group, amongst your subordinates, and amongst everyone else in this community. I see Representative Johnson’s here to honor you, I see Senator Seeburger’s here to honor you, I see so many of your counterparts, your Chiefs of Police and Sheriff Starry here to honor you, and that to me speaks volumes, more than any words could ever say. So, hopefully I don’t add Brad 5 bucks yet, but what I will say is this, Pete: We’re so grateful for everything you’ve done, and we appreciate the way that you’ve helped this Department evolve over time. I know you took on a big project after Woolery left, that was a lot to do. You came in during a time when we transitioned into a global pandemic, for God’s sake, and you helped us navigate our way through. So, thank you for everything you’ve done and for everything that I know you’ll continue to do for this City. City Council Meeting Minutes April 1, 2026 Page 9 of 10 to build a HERO Center next door, which started with Craig and the team there and worked its way through, and we have some of the State of the Art programming over there. And whatever’s new, embedded social workers working with the County, Pete was coming to me going I think this is a really good idea, I think we need to do this, the therapy dog, all of it, getting additional K-9s, and of course, I trust him, and I know our Council trusts him. The point behind that is we knew if you’re requesting it, it was going to be a benefit to our community. And, so, what I want to do before I hand it over to you, hopefully you can do that okay, is thank you. Thank you from me, thank you from everybody that you’re seeing here and the ones watching at home. Again, sometimes this feels like it’s goodbye, but it’s not. He already told me that, though he did tell me, and we’ll see if this holds, though, he said he’s not running for Council. Kevin, I don't know. So, but he might get on a Board or something, yeah, maybe a commission or something. But again, I’ll just say from myself specifically, this may sound corny, but love you, we all love you, and we want you to get better soon, and thank you for all the years of service. Perfect. Everybody applauded. City Council Meeting Minutes April 1, 2026 Page 10 of 10 performance evaluation of our City Administrator, Jennifer Levitt. So, the Council will actually be leaving here, going into the meeting room, and we’ll end up adjourning the meeting in there. 13. WORKSHOPS - OPEN TO PUBLIC - None. 14. WORKSHOPS - CLOSED TO PUBLIC Staff Recommendation: Close the meeting pursuant to Minnesota Statute 13D.05, Subd. 3(a) to complete a performance evaluation of City Administrator Jennifer Levitt. 15. ADJOURNMENT 1 City Council Action Request 7.C. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title City Council Regular Meeting Minutes (2026-04-15) Staff Recommendation Approve the April 15, 2026, City Council Regular Meeting Minutes. Budget Implication N/A Attachments 1. 2026-04-15 City Council Meeting Minutes COTTAGE GROVE CITY COUNCIL April 15, 2026 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MN 55016 COUNCIL CHAMBER - 7:00 P.M 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on April 15, 2026, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order. 2. PLEDGE OF ALLEGIANCE The audience, staff, and City Council Members stood and recited the Pledge of Allegiance. 3. ROLL CALL Tamara Anderson, City Clerk, called the roll: Mayor Bailey-Here; Council Member Clausen-Here; Council Member Garza-Here; Council Member Olsen-Here; Council Member Thiede-Here. Also present: Jennifer Levitt, City Administrator; Ryan Burfeind, Public Works Director; Zac Dockter, Parks and Recreation Director; Phil Jents, Communication Manager; Korine Land, City Attorney-LeVander, Gillen & Miller, PA; Brenda Malinowski, Finance Director; Brad Petersen, Acting Public Safety Director; Emily Schmitz, Community Development Director; Paul Sponholtz, City Engineer. 4. OPEN FORUM Mayor Bailey said this is the opportunity for people to speak on something that is not on tonight’s agenda. As no one wished to speak during Open Forum, Mayor Bailey closed the Open Forum. 5. ADOPTION OF AGENDA Motion by Council Member Thiede to adopt the agenda; second by Council Member Garza. Motion carried: 5-0. 6. PRESENTATIONS A. Spring Cleanup Presentation Staff Recommendation: Receive the Public Works Spring Cleanup Event Presentation. Mayor Bailey said the first presentation is always an exciting thing for the City of Cottage Grove, the citizens love it, and that’s the Spring Cleanup that we do every year. Ryan Burfeind, our Public Works Director, is going to walk us through this, so welcome, Ryan. Director Burfeind said thank you, Mayor, Members of the Council. You’re right, coming up quickly is our Spring Cleanup Day, it’s always the first Saturday in May, so May 2 this year; as always, 7:00 a.m. to 3:00 p.m., down at Cottage Grove Public Works, right off the Jamaica Avenue roundabout, West Point Douglas Road South. Overall, it’s very similar to previous years. The one change I want to highlight is with Washington County, they’ve been City Council Meeting Minutes April 15, 2026 Page 2 of 10 really trying to get folks to go to the Environmental Center, which you can use multiple days a week, so we aren’t planning for electronics recycling because that’s a County-provided service, and they really want to get people to use that facility in Woodbury. So, we’re trying to get the word out there as much as we can just so folks are prepared for that as they come to the event. Staff Recommendation: Proclaim April 24, 2026 as Arbor Day. City Council Meeting Minutes April 15, 2026 Page 3 of 10 C. National Work Zone Awareness Week Proclamation Staff Recommendation: Proclaim April 20 to April 24, 2026 as National Work Zone Awareness Week in the City of Cottage Grove. Mayor Bailey said I believe Council Member Thiede is going to take this proclamation. Council Member Thiede said we all kind of know when Spring comes, we start seeing all the orange cones and everything else out there and start working on the roads and all that sort of stuff. So, this is actually to kind of recognize that with a proclamation for National Work Zone Awareness Week. He read aloud the proclamation. Motion by Council Member Thiede to proclaim April 20 to April 24, 2026 as National Work Zone Awareness Week in the City of Cottage Grove; second by Council Member Garza. Motion carried: 5-0. D. Drinking Water Week Proclamation Staff Recommendation: Proclaim May 3 to May 9, 2026 as Drinking Water Week in the City of Cottage Grove. Mayor Bailey said Council Member Clausen is going to read this proclamation. Council Member Clausen said thank you, Mayor, and he proceeded to read the proclamation aloud. Motion by Council Member Clausen to proclaim May 3 to May 9, 2026 as Drinking Water Week in the City of Cottage Grove; second by Council Member Olsen. Motion carried: 5-0. Mayor Bailey thanked Director Burfeind for doing the slides. Director Burfeind replied thank you. 7. CONSENT AGENDA A. Approve Top Ten Liquors, located at 8617 East Point Douglas Road South, for a Low Potency Hemp Edible Retailer license. B. Approve the Cannabis Retail & Lower Potency Hemp Edible Retailer License to Astraeus Investment Group, LLC (DBA High North), located at 8711 East Point Douglas Road South, Unit #108. C. Approve the issuance of rental licenses to the addresses listed in the attached table. D. Approve Resolution 2026-067, Accepting donations received in the 1st Quarter 2026. E. Authorize the immediate recruitment and hiring of the accountant position in 2026. F. Approve Resolution 2026-054, authorizing write-offs of the Cottage Grove EMS accounts receivable in the amount of $4,976,771. G. Staff recommends approval of the Plan IT Service Agreement and subscription in the amount of $10,750 in 2026. H. 1) Adopt Ordinance No. 1113, amending Title 11, Zoning Regulations, subject to minor modifications by the City Attorney. 2) Adopt Ordinance No. 1114, amending Title 7, Street, Driveway, and Parking Lot Construction, subject to minor modifications by the City Attorney. I. Authorize Purchase Order to Musco Sports Lighting, LLC, for Hamlet Park sports lighting package in the amount of $178,000. J. Approve the work proposals from Pro-Tec Design, with work to begin and conclude in 2026 for a total of $69,745. K. Adopt Resolution 2026-064, Awarding the 2026 Tree Planting Contract to Wilson’s Nursery in the amount of $45,340 for the material and labor to install 105 boulevard trees and authorize the Service Agreement between Wilson’s Nursery and the City of Cottage Grove. L. Authorize Public Works to advertise and sell surplus property on Cranky Ape and/or MNBid. City Council Meeting Minutes April 15, 2026 Page 4 of 10 M. Approve Change Order #3, in the amount of $4,133.87, for the Public Works Facility Mechanics Shop Remodel Project, increasing the contract amount from $301,457.86 to $305,591.73. N. Authorize Resolution 2026-063, Awarding the Utility and Engineering Building Solar Project to Solar Connection, Inc. and authorize the Service Agreement between Solar Connection, Inc. and the City of Cottage Grove. O. Approve the Agreement for Professional Services with Mi-Tech Services, Inc. and appropriate officials are hereby authorized to sign all necessary documents to effectuate these actions. P. It is recommended that the City Council approve the following items for the 2026 Water Conservation Program: 1) The Residential Smart Irrigation Controller Program Cooperative Agreement with SWWD; 2) The Water in Motion Work Order; 3) Ellis Irrigation - Agreement for Contractor Services; 4) Lawn Pride - Agreement for Contractor Services; 5) Expenditures from the Water Utility Fund of up to $89,500 to supplement the SWWD contribution of $10,500 for implementation of the 2026 Water Conservation Program. Q. Adopt Resolution 2026-066, Awarding the 2026 Televising and Cleaning of Sanitary & Storm Sewer Systems Project to the accepted quote supplied by Hydra-Vac, Inc. in the amount of $33,447.55. The appropriate officials are hereby authorized to sign all necessary documents to effectuate these actions. R. Adopt Resolution 2026-056, Approving the Preliminary and Final Plats for River Bend. S. Approve Change Order #2 in the amount of $144,153.00 for the Intermediate Zone Water Treatment Plant project, increasing the current contract amount from $90,267,450.29 to $90,411,603.29. None of the Council Members wished to pull any Items on the Consent Agenda for further comment and/or discussion. Motion by Council Member Thiede to approve the Consent Agenda; second by Council Member Garza. Motion carried: 5-0. Mayor Bailey said just for the public, if you’re watching at home, High North Dispensary, which I think everybody knows is down in the Target mall there, they’ve been closed for a while, but now they’re going to be reopening after their remodel at the end of April. Council Member Olsen and Mayor Bailey congratulated them. 8. APPROVE DISBURSEMENTS Staff Recommendation: Approve disbursements from 03-27-2026 through 04-09-2026 in the amount of $4,440,116.09. Motion by Council Member Olsen to approve disbursements; second by Council Member Clausen. Motion carried: 5-0. 9. PUBLIC HEARINGS - None. 10. BID AWARDS A. 2026 Pavement Management Project - Bid Award Staff Recommendation: Adopt Resolution 2026-065, Awarding the 2026 Pavement Management Project to McNamara Contracting for a total project cost of $3,388,121.63. Mayor Bailey said Paul Sponholz, our City Engineer, is going to take us through this one. City Council Meeting Minutes April 15, 2026 Page 5 of 10 Engineer Sponholz said Good Evening, Mayor and Council Members. In our Capital Improvement Plan, the City has an annual Pavement Management Project that rehabilitates our City streets and utilities and keeps them in good condition. City Council Meeting Minutes April 15, 2026 Page 6 of 10 asphalt plants, and it’s really a short-term fix, but this is definitely a longer fix. It’s still a patch, but it’ll give us a lot more durability that’ll hopefully get us through the next winter here until we get this resurfaced next year. • With Option 1, the staff recommendation is to award the low bid here and proceed with the project as we planned. The benefits of that is it maintains the Capital Improvement Plan schedule, gets the project going. We know the costs, and they’re not pretty, of course, but we know what they are. What they are going to be next year is going to be anybody’s guess at this point. With proceeding with the project, most of the roads in these neighborhoods are deteriorating, so moving forward with an improvement project, it’ll save on that future maintenance. Unfortunately, we do need to increase the Bond amount by about $300,000. This will increase the Tax Levy, starting next year, about $35,000; that’s about $2 on a median home, so those are the disadvantages of going forward with this. • With Option 2, this option was to remove 90th Street from this project. 90th Street is at the bottom of this picture here, and this is the picture that I was missing previously, that I wanted to show you. In this neighborhood, all the routes in blue are the roads that we were going to do, including 90th Street, down in orange there; but this option would take 90th Street out of the project. We do have 90th Street, west of Inwood Road, in our Pavement Management Plan for 2032, and we could then add that to that project, many years down the road here. Benefits of this: There’d be no change to that levy that I talked about in City Council Meeting Minutes April 15, 2026 Page 7 of 10 the first option. The contract amount would be reduced about $250,000-to-$350,000. The uncertainty there is a Change Order is required, and it’s a pretty significant Change Order to a contract or the specifications in that contract. Certain levels of changes would require us then to kind of renegotiate a lot of the other bid units, the other prices; so, that could, it’s not as easy, and we might have to work with the contractor on that. The contractor is willing to discuss this option with us, but it’s going to take some effort there to get that to happen. There are two assessable property owners, three different parcels that would be affected. The two parcels owned by the property owner that has the Aldi store, those would be removed from the project, and so the Aldi store would not be assessed with this project; but the church just on the other side of the street, they have two access points, so we’d have to reevaluate their assessment and then would most likely drop their assessment by some because they get benefit from both roads here. Of course, this delays the work on 90th Street, and 90th Street is certainly in need of some repair here, and we’ll have to spend a lot more time and effort to maintain that route until we can get it done the next time. • With Option 3, we could just not award the project, and then reevaluate this for a future year. I think in the bid packet, I talked about doing it next year, but it brought up East Point Douglas Road, and I think that’s the higher priority, and so, it would probably be at least two years before we can get back to this one. We’d have to kind of restart the whole assessment process again, so additional monies to pay for the appraiser, it could potentially be higher costs for the property owners there, on their assessments. It delays the project, like I said, increases the maintenance, and there’s that unknown construction inflation that tends to be pretty high. Recent construction inflation indexes are 10-to-15% a year, and of course, the asphalt volatility, especially in the news of the world these days, it could be quite a bit different here. And, of course, then it just creates a ripple effect of all our Pavement Management projects that we have planned for the future here. Engineer Sponholz said there aren’t a lot of good options, but those are the options that we’ve come up with. Council Member Thiede said and I don’t see it mentioned anywhere here, but how does it affect the individual assessment on each of the houses? Engineer Sponholz asked as far as going with Option 1? Council Member Thiede replied, well, with any of the options, because you don’t bring it up, and I would figure that it, didn’t we already give an estimate on? Mayor Bailey replied yes, it’s capped, so it can’t go higher, which is why the suggestion is that it would have to go onto the levy, if you will. Engineer Sponholz stated that is correct. Council Member Thiede said okay. Engineer Sponholz said like the Mayor said, the assessment is capped, so despite the increased costs here, the property owner would not see a change in that assessment amount. Council Member Thiede said all right. Mayor Bailey said and I’ll just make a quick comment because I know we’re talking about the oil prices, but if I remember seeing through the bid, the increase actually is across the board in all different areas. So, the oil prices, I don't know that they really had that much of an effect on this project, at least. It was interesting to see that it’s, it’s just the cost of everything right now with inflation. So, I don't know, Administrator Levitt, do you want to say anything? Administrator Levitt replied Mayor, Members of the Council, I know right now you’re thinking a lot about road conditions, you’re probably seeing it on social media, residents are seeing potholes forming, and those pavements deteriorating. Council Member Olsen, you know East Point Douglas is one of the worst that we have right now, and we knew we couldn’t choke off those businesses and had to give another access in, so we couldn’t really include that street at this time; and I know Public Works is probably going to be patching a lot on East Point Douglas, so people can get used to seeing us out there this summer. I think what you’re wrestling with is the challenge with 90th Street. If we don’t do 90th now, it’ll be 2032 until we’re probably back doing that, and I know right now you’re already taking a lot of heat for road conditions. So, I know that’s probably weighing on you as you consider City Council Meeting Minutes April 15, 2026 Page 8 of 10 this. I think what’s challenging is by not moving forward, you have the increased cost for plan development again, the bidding costs, reestablishment of that, and then all the benefit appraisals will be redone, and those are all expenditures with not a lot of benefit coming back to the City. So, I think you really have two good options: One is if you wanted to delete 90th Street from it, to bring it in line with our Debt Service that we had anticipated, or if you’re feeling like the pressuring conditions today from our residents on road conditions, you’d want to go with the standard award. City Council Meeting Minutes April 15, 2026 Page 9 of 10 Council Member Olsen said just to be clear, based on that information, it would be advisable to approve the project scope this evening, at the funding level that we see, with an understanding that we could revisit this in the near-term future and potentially buy down whatever that excess looks like, once we have further information on that roundabout. Is that accurate? 11. REGULAR AGENDA - None. 12. COUNCIL COMMENTS AND REQUESTS City Council Meeting Minutes April 15, 2026 Page 10 of 10 and Rec Department, etc. He manages a very big, important organization, so kudos to him and to Basic Needs for all they do for our community. • Park Run at Hamlet Park, that’s happening every Saturday at 9:00 a.m., so it’s a free, fun, family-friendly run, it’s a 5K, so you can walk or run it. • Also, Pickleball is back, in effect, and everybody is ready to go. So, if you want to get in one of our leagues here in Cottage Grove, go onto the website and sign up; and I would say do it sooner vs. later because it might already be filled up, I’m not sure, but it fills up fast. 13. WORKSHOPS - OPEN TO PUBLIC - None. 14. WORKSHOPS - CLOSED TO PUBLIC - None 15. ADJOURNMENT 1 City Council Action Request 7.D. Meeting Date 5/6/2026 Department Community Development Agenda Category Action Item Title Planning Commission Meeting Minutes (2026-03-23) Staff Recommendation Accept and place on file the minutes from the March 23, 2026, Planning Commission Meeting. Budget Implication N/A Attachments 1. Planning Commission Minutes 2026-03-23 12800 Ravine Parkway South Cottage Grove, MN 55016 The Regular Meeting of the Planning Commission was held in the Council Chamber and telecast on Local Government Cable Channel 16. 1. CALL TO ORDER Fisher called the Planning Commission meeting to order at 7:00 p.m. 2. ROLL CALL Schmitz called the roll: Pradeep Bhat-Here; Ken Brittain-Here; Jessica Fisher-Here; Eric Knable-Here; John Stechmann-Here; Brad Madison-Here; Terrence Woodman-Excused Absence. Members Absent: Terry Woodman Staff Present: Emily Schmitz, Community Development Director; Samantha Pierret, Senior Planner; Paul Sponholz, City Engineer; Alanna Sobottka, Assistant City Engineer; Justin Olsen, City Council Liaison. 3. APPROVAL OF AGENDA Brittain made a motion to approve the agenda. Stechmann seconded. The motion was approved unanimously (6-to-0 vote). 4. OPEN FORUM Fisher opened the Open Forum and asked if anyone wished to address the Planning Commission on any non-agenda item. No one spoke. Fisher closed the Open Forum. 5. CHAIR’S EXPLANATION OF THE PUBLIC HEARING PROCESS Fisher explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and that the City Council makes all final decisions. In addition, she explained the process of conducting a Public Hearing and requested that any person wishing to speak should go to the podium and state their full name and address for the public record. 6. PUBLIC HEARINGS AND APPLICATIONS A. River Bend - Case PP2026-008 Betsy Dippel has applied for a preliminary plat to subdivide the existing 9.09-acre parcel located at 10020 Grey Cloud Trail into four separate parcels. The Applicant has proposed creating two lots on the south side of Grey Cloud Trail, one for the existing dwelling and another for a future dwelling. Two outlots will be created on the south side of Grey Cloud Trail, so all land under common ownership will be three acres or more. Pierret summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Fisher asked if the Applicant wanted to add anything, and she did. Fisher asked her to come up to the podium and state your name and address, please. Planning Commission Minutes - Regular Meeting I’m Betsy Dippel, I’m the owner of the property with my husband, and we’ve been there for 42 years, since 1984. The reason we’re doing this is to help the property move forward to the next generation. Thank you for being here tonight. So, Kaylee wrote something up and give me a second here to pull it up, and I’m just going to read it for you: “Thank you for your time and reviewing our application. We understand that the City has established policies and fee structures tied to subdivision and future development, and we do appreciate that some of the fees are deferred until a Building Permit is applied for. We also appreciate that the staff has always worked with us to reduce portions of the application-related costs. I wanted to share our perspective: As long-time residents of Cottage Grove, we have owned and maintained this property for 42 years and have contributed through property taxes and past assessments, including approximately $10,000 toward the road improvement adjacent to our property. I can’t remember the year, maybe 2016, about 10 years ago. As part of this process, we understand that the land beneath that road will now be dedicated as public Right-of-Way. What is difficult for us is that this represents both a prior financial investment and now a loss of land value without a clear understanding of how that is accounted for in the overall process. In addition, this request is not part of a broader development project, we are simply trying to divide the property to support family use with the possibility of one additional home in the future. Because of that, the combination of required land dedication and future fees, especially as they apply per lot, feels significant relative to the limited impact this change would have on the property and surrounding area. We are not here to challenge the City’s policies, but to better understand how situations like ours are evaluated and whether there is any flexibility or consideration when there has already been a substantial prior contribution tied to the same area of land. We want to work collaboratively and respectfully with the City as we move forward. Thank you again for your time and consideration.” Fisher said thank you. Brittain made a motion to approve the River Bend Preliminary Plat subject to the conditions stipulated in the staff report. Knable seconded. The motion was approved unanimously (6-to-0 vote). B. Ravara Trails - Case CP2026-003 Planning Commission Minutes - Regular Meeting Twin City Land Development has applied for a minor land use modification to the Comprehensive Plan to re-guide 9.5 acres of the proposed Ravara Trails development east of Keats Avenue, north of 77th Street, and south of 70th Street, from High Density Residential to Medium Density Residential. Pierret summarized the staff report and recommended approval based on the findings stipulated in the staff report. Fisher asked if the Applicant wished to add anything, but they did not wish to do so. Fisher asked if there were any questions for staff from the commission. Knable said thank you. So, the Met Council said no to the sewer connection until we did a Comprehensive Plan Amendment? Pierret replied that is correct, that have put a pause on that sewer connection permit until the area is re-guided to match our proposed density in the 2040 Comprehensive Plan. Therefore, we are re-guiding it to match that density at the request of the Met Council. Knable asked and they will relook at it again, once it gets through us and the City Council? Pierret replied so, what will happen is after it goes through City Council, staff will submit the proposed re-guidance to the Met Council where they have 15 business days to determine whether it can be administratively approved by the Met Council or if it needs to go to the full Met Council. If it needs to go to the full Met Council, it could take up to 60 days for the full Met Council to act on this. Knable said thank you, I just wanted to know if it had to go like to a different aspect of the Met Council; Pierret replied yes. Knable said okay, thank you. Pierret said we are not sure yet. Fisher asked if there were any other questions from the commission, none were made. Fisher opened the Public Hearing. No one spoke. Fisher closed the Public Hearing. Fisher asked if there were any further comments or questions, none were made. Fisher said I’ll look for a motion. Knable made a motion to approve the minor land use modification to the Comprehensive Plan Amendment based on the findings stipulated in the staff report. Madison seconded. Fisher asked if there was any further discussion on the motion. Brittain said I’m just clarifying, does that include subject to conditions stipulated in the staff report? Knable replied yes. The motion was approved unanimously (6-to-0 vote). Fisher said this application will be on the April 1, 2026 City Council Agenda. C. Zoning Code Updates - TA2026-009 The City of Cottage Grove has applied for Zoning Text Amendments to the Zoning Code (Title 11). Pierret summarized the staff report and recommended approval. Fisher thanked Pierret and asked if the commissioners had any questions. Brittain said first, I’d like to commend you on your implementation of the clear-view triangle. I know that we’ve been talking about it for a while and it’s been a complex issue, and I think that you’ve come up with an elegant solution that doesn’t make it too complicated to enforce. The question that I do have is will the clear-view triangle on plats going forward be visible on the plat, like other easements are? Pierret replied so, currently, it’s not a requirement in our Subdivision Code that the clear-view triangle be delineated. Staff is just reviewing the development applications, preliminary plats as they come in, and we’re being very clear with developers and applicants, saying make sure the clear-view triangle is kept clear, we’re considering where people may put a fence or something like that. One thing I will mention is we are working on updating our Subdivision Code here in 2026, so perhaps that’s an item for discussion at that time, too. Brittain said okay, I just bring that up because having the homeowner of a new lot with that information embedded within the plat that they get when they build the lot, I think would help go a long way to confusion of whether they, it’d be their first indicator of hey, there’s this line under here, I don’t understand so they could ask about it instead of coming back later. So, if that’s something that we could do in the Subdivision Ordinance, if we could consider that, that’d be great. But with respect to what you’re talking about here, I fully support it, and I appreciate all your hard work in getting that implemented. Planning Commission Minutes - Regular Meeting Brittain made a motion to approve the proposed Zoning Text Amendments to the City Code Title 11, Zoning Code. Stechmann seconded. The motion was approved unanimously (6-to-0 vote). 7. APPROVAL OF MINUTES A. Approval of the February 23, 2026, Planning Commission Meeting Minutes Planning Commission Minutes - Regular Meeting Knable made a motion to approve the February 23, 2026, Planning Commission Meeting Minutes. Bhat seconded. Motion passed unanimously (6-to-0 vote). 8. REPORTS A. RECAP OF MARCH 4 AND MARCH 18, 2026 CITY COUNCIL MEETINGS Schmitz said looking back at March, as you recall, we had a large agenda in February, so there were a handful of items that Council reviewed: March 4: Council approved the Panera project, which we are hopeful to see a Building Permit here soon for their work in transitioning that old gas station location into Panera. Council also approved the New Life Church, south on Highway 61, for their addition to their building; again, they’re hopeful to get going as soon as Spring decides to stick around. March 18: This meeting was heavy with Preliminary Plats, if you recall. This evening we talked about the Comprehensive Plan Amendment for Ravara Trails for the 269 single-family, 306 townhome units, so that Preliminary Plat was approved. Talcott Glen was approved, which is the Lennar project kind of on the other side of the highway, 177 single-family lots, so of course they’re looking to get moving this Spring. McHattie Landing’s Preliminary Plat was approved with those 85 lots at Jamaica and Ravine Parkway. Again, they’re hopeful to get moving this Spring. Schmitz said finally what I will note, to kind of keep going on the Comprehensive Plan Amendment, staff is meeting with Met Council staff to talk more in detail about their new interpretation of a policy, for lack of a better way to put it. Some of you have been around long enough that we’ve regularly used density averaging for projects in the past. When we put our land use map together as a part of our Comprehensive Plan Updates, we typically, as Sam had mentioned, don’t use straight lines; sometimes we’re just trying to get that different feel for a neighborhood, but that doesn’t always mean that it’s practical when you start to put it into implementation. Sometimes those land uses cross over property lines, and you don’t have two property owners that are navigating development at the same time, so you don’t necessarily have an area of a land use that can support development on its own. So, we’ve navigated this way, for lack of a better way to put it, for decades; so, this is a new interpretation for us that we’re going to continue to try to better understand and hopeful that we can still be efficient in our development in Cottage Grove as we continue to grow. So, please know that those conversations will continue to happen as we want to make sure we have what’s best for our community as we continue to move forward. With that, Council Member Olsen is here as well if he has anything to add. Council Member Olsen said thank you. If I could ask you to please meet me down in front, I would very much appreciate it. We have a special guest that we’re going to honor this evening, and I’d like to have the Planning Commission down in front to join me. PRESENTATION OF PLAQUE TO EVAN FRAZIER Council Member Olsen said please join me if you would, Mr. Frazier. The reason I asked all of you down here this evening is one of the things that happens every year, at the end of February, is we have turnover at our various commission levels. The terms for commissioners expire at the end of February, and in many cases, those commissioners are reappointed to continue their service with the City; but on occasion, they’ve reached the end of their term limit, so what we do in those circumstances is we ask those folks to step down, and if they choose to come back and serve again as a commissioner, they have to wait 12 months before they’re able to do that. So, this evening you’ll note that it’s March, so we have some new faces in the group here tonight. We’ve got a new Chair, so let’s congratulate Commissioner Fisher on her becoming Chair, and for those of you referring to her, it would be Madam Chair. Everyone applauded. Then, to my left over here, at the end, we’ve got our brand new Planning Commissioner, Brad Madison, so let’s congratulate him. Everyone applauded. For those of you who don’t know, Brad and his wife, Louise, they are the owners of The Madison in Old Cottage Grove, a beautiful venue that they’ve really done some amazing things with; so, if you haven’t had a chance to check it out, I would strongly encourage you to do so. but, of course, in order for those new positions to occur, we have to have somebody or somebodies who step away from the commission for a period of time, and in this case, it’s Commissioner Evan Frazier. Evan, thanks for being here tonight, I appreciate it. Evan has served on the Planning Commission since 2017 here in the City of Cottage Grove, so nine years. And the reason he got that extra year is because he was here in the COVID days, so all the COVID kids got an extra year on the commission, and we were grateful that that occurred. Also, in those nine years, Evan was Chair of the Commission for five years. Planning Commission Minutes - Regular Meeting So, if I think back to when he started in 2017, as a commissioner, the City of Cottage Grove’s population was approximately 36,000 people, and today it’s approximately 44,000 people, and all 8,000 of those people came because of Evan, there’s no doubt, that’s absolutely true. So, we’ll hope that people will continue to move here, even though Evan’s not sitting here. But one of the things that we like to do when somebody does take a step away from the commission is we like to honor them with a little bit of a plaque, it’s nothing super special, but I’m going to read it. Then I’m going to ask Evan if he has any words he’d like to share; and he’s probably got stories because he’s been here for nine years, and there’s been an awful lot that’s gone on in the City in that time. The City of Cottage Grove would love to just present this plaque to Evan in appreciation of dedicated service to the City and to our Planning Commission, and again it’s got the dates of service here, 2017 through 2026. This is a small token of our deep appreciation for the job that you did, not just as a commissioner but also as a Chair, you were phenomenal in that role. I was lucky enough to have coffee with Jessica on Saturday, and all she could say was oh, my God, what are people going to think because I’m not Evan. But she’ll be great, she’ll do just fine. That being said, you left some big shoes to fill. So, I want to present this to you on behalf of the City. How about a round of applause for Evan? Everyone applauded. Council Member Olsen asked Evan if there were some words he’d like to share with the millions watching at home. Evan said well, I just want to thank everyone, first of all everyone who’s in this room, for doing the work you’re doing. In my day job, I’m also in public service, and so I know that the people who do things like this, who volunteer on boards, who work for the City, don’t get thanks enough on a normal basis. So, thank you all for what you do and the hard work you do for the City because some days it is very hard, and you get people in here who are not happy with the decisions that have to be made, but the job is to make the right decision based on the rules and the laws that we have to live by. So, thank you all. I know probably most of you heard my speech before about this is the closest government gets to people’s lives here in the City, and that it is a better system and it is a better process when people show up and are motivated to work together on this. So, again, thank you all for everything that you do. Council Member Olsen replied thank you, sir. Everyone applauded. B. RESPONSE TO PLANNING COMMISSION INQUIRIES - None. C. PLANNING COMMISSION REQUESTS - None. 9. ANNUAL ORGANIZATIONAL MEETING A. ADOPT 2025 PLANNING COMMISSION RULES Stechmann made a motion to Approve the 2026 Planning Commission Rules. Second by Brittain. Motion passed unanimously (6-to-0 vote). Planning Commission Minutes - Regular Meeting B. ELECTION OF OFFICERS Fisher said first, we need to nominate somebody for the Vice Chair position. Emily, do we need to talk about what their jobs are as the Vice Chair? Schmitz replied Madam Chair, I’m happy to just give an overview. So, the Vice Chair will step in, in any instance where the Chair might be absent for any reason. The Secretary is responsible for maintaining the Roll on a meeting basis, so making sure that they’re calling that Roll. Fisher said okay, thank you. With that, are there any nominations for Vice Chair? You can also nominate yourself. Any nominations for Vice Chair? Brittain asked if there is anybody else that wants to do it. Britain said I’d be more than willing to step in if Jessica’s not around, but if somebody wants to do it, I’m more than willing to not. Fisher said okay, so there’s a nomination for Commissioner Brittain to be the Vice Chair. Are there any other nominations? It says here I have to ask three times; are there any nominations for Vice Chair? If not, then we will vote for Commissioner Brittain to be voted in as the Vice Chair. I can just vote it, right? I don’t need a motion. Council Member Olsen said Madam Chair, if I may? Chair Fisher replied yes. Council Member Olsen said if Commissioner Brittain is the only nominee, then he would be approved by unanimous consent, so there’s no need to vote. Fisher replied thank you for the clarification. Council Member Olsen replied you’re welcome. Fisher said so, Commissioner Brittain is officially the Vice Chair for 2026. Fisher said moving on to Secretary, are there any nominations for the Secretary position? Bhat said I can be the Secretary. Fisher said okay, Commissioner Bhat has nominated himself to be secretary. Are there any other nominations for Secretary? Fisher said one last time, any other nominations for Secretary? If not, then Commissioner Bhat by unanimous consent will be our new Secretary. 10. ADJOURNMENT Knable made a motion to adjourn the meeting. Madison seconded. Motion passed unanimously (6-to-0 vote). The meeting was adjourned at 7:49 p.m. 1 City Council Action Request 7.E. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Economic Development Authority Meeting Minutes (2025-12-02) Staff Recommendation Approve the December 2, 2025, Economic Development Authority Meeting Minutes. Budget Implication N/A Attachments 1. 12-02-2025 EDA Meeting Minutes COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY December 2, 2025 12800 Ravine Parkway South Cottage Grove, MN 55016 COUNCIL CHAMBER - 6:00 P.M. 1. CALL TO ORDER The Cottage Grove Economic Development Authority (EDA) meeting was called to order at 6:00 p.m. by EDA President Myron Bailey. He said Good Evening, everyone, and I say evening because normally our EDA meetings are in the morning, but we do have a special meeting this evening, on December 2, 2025. 2. PLEDGE OF ALLEGIANCE EDA President Bailey asked everyone to please stand and join in reciting the Pledge of Allegiance. 3. ROLL CALL Jaime Mann, Assistant to the City Administrator, called the roll: EDA President Bailey-Here; EDA Vice President Olsen-Here; EDA Member Jean-Baptiste-Arrived after Roll Call; EDA Member Khambata-Here; EDA Member Latack-Here; EDA Member Scott-Here; EDA Member Tschida-Here. Staff Present: Jennifer Levitt, City Administrator Jaime Mann, Assistant to the City Administrator Brenda Malinowski, Finance Director Nate Carlson, Economic Development Manager Others Present: None. 4. APPROVAL OF MINUTES A. Staff Recommendation: Approve the November 19, 2025 Economic Development Authority Meeting Minutes. EDA Member Tschida made a motion to approve the November 19, 2025 Economic Development Authority Meeting Minutes; second by EDA Member Khambata. Motion carried: 6-to-0. EDA President Bailey said a person who needs to be here to go over some of the financial information with regards to Item 5, the TIF Decertification, Stacie from Ehlers, is stuck in traffic; so, we’ll go ahead and move to Item 6, which is two Public Hearings. We’ll start with those first. EDA President Bailey said also, if the record will show EDA Member Jean-Baptiste is now with us. 5. BUSINESS ITEMS A. Fourth Amendment to the Contract for Private Development and TIF 1-20 Decertification EDA President Bailey said Stacie, from Ehlers, is back and will speak on this. Stacie said thank you, President and Commissioners. So, I’m going to do a little history, right? Because a few of you were here when this was done, but not everybody that’s sitting on the Board today was around when this project came together. So, back in 2021, you created TIF District 1-20 for NorthPoint Industrial, which is an Economic Development District. Those Economic Development Districts have a nine-year term, and it’s all about creating jobs, buildings and jobs is what’s allowable in those types of Districts and for assistance. You entered into a Tax Increment Financing Agreement with NorthPoint Industrial, essentially to provide them a pay-as-you-go Tax Increment Financing Note for $12.1 million; and that was really to take care of all of the construction of all the roads, the roundabouts, the utilities, and everything to service that 236-acre site, which you see is the site located on the map that’s up here. They have come back now and we’ve had three Amendments to date, so we’ll talk a little bit about those. So, they came back for the First Amendment, which was after they had completed all the construction, and they had proved up their qualified costs; so, they spent approximately $11.8 million to put in all those improvements that you had requested of them. Then, in addition to that, they had constructed their first Phase of buildings, which is about 775,000 square-feet of the planned 3.4 million square-feet of industrial buildings, but their timelines were getting pushed out for the future Phases, Phases 2 through 4; and that was really Economic Development Authority Meeting December 2, 2025 Page 2 of 10 indicative of what was happening in the metro and basically over the State of Minnesota. So, that’s when we started to see interest rates were rising, right? Inflation was high, costs for construction were higher, so things were not getting constructed as anticipated. So, between the First, Second, and Third Amendment to that agreement, it was all about pushing out the dates for commencement and completion of those future projects. So, when they came in on that First Amendment, when we were going to issue the Tax Increment note, we reduced that from the $12 million that we had originally said we’d provide for the $11.8 million in improvements that they had put in, down to $7.166 million. The reason for that is because we updated the projections; so, your timing is sliding, so we’re going to see what it’s going to generate over those eight years now, and that’s where it was reduced, and that’s what we issued the Note on. In 2024 and in the first half of 2025, we did make payments on the Note, so, they’ve received about $1 million in Tax Increment payments to date. In addition to that, they’ve created the first Phase of development, and they’ve created 77 jobs in accordance with the Agreement that we had. For those who are newer to this, your Business Subsidy Policy says that you have to create at least one job at 200% of the State minimum wage. So, actually all 77 of their jobs are all at and above those creation levels that they have. Earlier this year, in discussions with staff, it became pretty clear that they weren’t going to move forward to finalize out the full Industrial Park. They’ve been talking with some different end users about selling that land for other future development in that site, and so then we agreed that we need to do a Fourth Amendment to that TIF Agreement, and we need to part ways at the end of the day. So, the Fourth Amendment that is before you today would be acknowledging the fact of what they have constructed to date, so they constructed all the improvements that they said that they would as far as the public improvements. They constructed the first phase, and they created the jobs that they’re required to in that first phase. Because of that, what they’ve been paid to date for the $1 million is all that they’ll get, and we’re going to terminate the TIF Note as well. So, the action before you tonight is to terminate not only the TIF Agreement but the TIF Note as well. And what corresponds with that is what the State law says on Tax Increment Districts: If you don’t have an outstanding obligation in a District, you have to decertify it. We just can’t keep it open and keep collecting that increment, okay? So, because you’re terminating the TIF Note, we will go into the County to decertify that District, so that value that’s in that District today will be there and captured for 2026, and you’ll get the taxes that are coming into your benefit. So, that’s part of your whole plan that you have with your budget for 2026 that’s coming forward. Stacie said so, with that, President, I will be happy to stand for any questions. EDA President Bailey said okay, Stacie, and thank you for explaining that. Are there any questions at this point? Many of you were here for the different amendments. EDA Member Khambata asked can you briefly explain how the difference in the amount of money that’s been collected on the TIF vs. the amount of money that was spent on the improvements gets reconciled when one of these TIF Districts is dissolved or decertified? Stacie replied I’m not sure if I understand your question. EDA Member Khambata replied so, they said they spent about $12 million constructing this? Do they have recourse to come back for the other $11 million if we decertify? Stacie replied President, Commissioner, no, that’s what the termination is all about. So, essentially, you invested $1 million to get $11.8 million in infrastructure that’s going to service that entire area and some of the surrounding area as well. So, there’s no recourse for them to come back and ask for more. EDA Khambata said okay. EDA President Bailey thanked Stacie for the update. Recommendation: By Motion: 1) Approve the Fourth Amendment to the Amended and Restated Contract for Private Development By and Between Cottage Grove Economic Development Authority and NP BGO Cottage Grove Logistics Park, LLC, subject to minor modifications by the City Attorney. 2) Approve Resolution 2025-003 Terminating Amended and Restated Contract for Private Development and Tax Increment Financing Note for NorthPoint Project in TIF District No. 1-20. 3) Approve Resolution 2025-004 Requesting Decertification of Tax Increment Financing District No. 1-20 (NorthPoint Industrial). EDA Member Khambata made a motion to Approve the Fourth Amendment to the Amended and Restated Contract for Private Development By and Between Cottage Grove Economic Development Authority and NP BGO Cottage Grove Logistics Park, LLC, subject to minor modifications by the City Attorney; second by EDA Member Tschida. Motion carried: 7-0. Economic Development Authority Meeting December 2, 2025 Page 3 of 10 EDA Member Jean-Baptiste made a motion to Approve Resolution 2025-003 Terminating Amended and Restated Contract for Private Development and Tax Increment Financing Note for NorthPoint Project in TIF District No. 1-20; second by EDA Member Khambata. Motion carried: 7-0. EDA Member Tschida made a motion to Approve Resolution 2025-004 Requesting Decertification of Tax Increment Financing District No. 1-20 (NorthPoint Industrial); second by EDA Member Scott. Motion carried: 7-0. 6. PUBLIC HEARINGS A. 2026 HRA Levy Public Hearing EDA President Bailey said Brenda Malinowski, our Finance Director, will take us through this, welcome. Director Malinowski said Good Evening, EDA President and Members of the EDA, before you hold your Public Hearing regarding the HRA Levy for 2026, I have a short presentation. As a reminder, when the City established the EDA, they afforded the EDA both HRA and EDA powers in the bylaws. So, that is why I am in front of you this evening because you established that HRA Levy component. As a reminder, the EDA Levy is used for those traditional Economic Development type activities that we do in the City, specifically regarding the Business Park and helping businesses. The HRA Levy, on the other hand, it can be used for housing, any development, for low-to-moderate income families. In 2025, we established the HRA Levy for the first time here in Cottage Grove. The reason we did that, the activities that we were doing regarding that housing development for those low-to-moderate income families, we had been doing in the past, but we felt it was more transparent to do a separate levy so that our property taxpayers, whether its our businesses or our residents, that they can see how much they’re paying for those activities. So, that’s why we did that in 2025. We simply took the EDA Levy from 2024 and we took 50% of it and we called it the EDA Levy and 50% of it we called the HRA Levy. We also moved 50% of the salaries from the EDA Fund over to the HRA Fund to recognize those activities that already been happening in the City that we would continue to do. HRA Levy - Allowable Uses Here are the Allowable Uses for the HRA, and specifically to remedy that shortage of housing for low-and-moderate income residents and to redevelop blighted areas: • To provide a sufficient supply of adequate, safe, and sanitary dwellings to protect the health, safety, morals, and welfare of the citizens • To clear and redevelop blighted areas • To perform those duties according to the Comprehensive Plans • To remedy the shortage of housing for low-and-moderate income residents, and to redevelop blighted areas, in situations in which private enterprise would not act without government participation or subsidies. The State sets the maximum levy that we can set at the City for HRA activities or the HRA Levy: It’s .0185% of our market value. So, for 2026, that’s $1.25 million dollars. In 2025, the HRA Levy was $137,500; for 2026, we’re proposing to increase it by $5,000, up to $142,500, which is the same amount that you set in June for that Preliminary Property Tax Levy for the HRA. The 2026 Budget appears on the screen, and it is showing the 2025 Budget and 2026 for comparison. Just as a reminder, we had moved those salary and benefits from the EDA Fund; we had first established it in 2025, so that is shown on here, and we’re proposing to do a modest increase of $5,000 to the HRA Levy, just over a 3% increase, 3.6% from 2025. Because we have growth in the community, the Median Home in Cottage Grove will see about $1 decrease on the HRA Levy, and that is because of the new construction in the community. The thing that I really thought about in the last month, as we didn’t have an EDA Manager, who would typically do some of these Affordable Housing type of activities, we had two projects coming in at the same time: We had Rohrs, with the Affordable Housing, and we had Real Estate Equities. And, so, we had City staff time, whether it was the Community Development Director or the Finance Director or Administration or the Planners, working with those developers to get those well-qualified Affordable projects across the finish line. So, this really came into fruition for me to realize that those activities that we had been doing in the past, by having this HRA Levy, that we’re really recognizing what we’re doing in the community. We are not the only community in the metro that is establishing that HRA Levy, so on your screen and in your packet were the other metro communities that established those HRA Levies in the past and are proposing to do that for 2026. Economic Development Authority Meeting December 2, 2025 Page 4 of 10 Director Malinowski said with that, the Recommendations are on the screen, and I’m happy to stand for any questions. Recommendation: By Motion: Approve Resolution 2025-002, setting an HRA Levy on taxable property of the City of Cottage Grove, Washington County, Minnesota, for fiscal year 2026, a Special Benefit tax levy, not to exceed $142,500 per the proposed 2026 Budget on file with the City. EDA President Bailey said okay, thank you, Brenda. I have two real quick questions, if you would. I know you mentioned it was $5,000 for the salary and benefits, and you said that’s about 3%, is that correct? Director Malinowski replied the Levy went up about 3.6%, and salaries went up about the same. EDA President Bailey said yeah, and didn’t we do, and maybe I’m not sure if it’s you or whoever, but isn’t our COLA for this year 3%? Director Malinowski replied it is a 3% COLA and a 3% market rate. EDA President Bailey said right, so, it’s actually more. I just wanted to put the connection of the 3% in there, that that was there. EDA Vice President Olsen said Brenda, thanks for the explanation here. I like the fact that you mentioned at the outset, you know, the attempt to be more transparent in terms of where these funds will be designated and what they can be used for, which is important. I always want to mention when we talk about anything related to the EDA, that we have two separate EDA Funds, one of which is funded through the Levy, and another one that is funded differently. I wondered if you might take a moment and just revisit that to ensure that anybody watching at home, who may have any questions, has a clear understanding of the way that that financing works from the EDA side. And then when you mentioned splitting the number between EDA and HRA, which fund are we talking about? Director Malinowski replied okay, yep, great question, EDA Vice President Olsen. So, yes, there are really three funds, and so anybody’s that’s worked in government, elected government, we like to have lots of funds because we like to segregate an account for our taxpayers. We want to be transparent on how we’re utilizing our fund; our General Fund is our chief operating budget for the City, it pays for police, fire services, snowplowing, all those sorts of activities. But when we talk about EDA, we have the EDA Special Revenue Fund, which has that EDA Levy component, and that is more of those operating activities, it funds our EDA Manager and some of those yearly operating activities. The HRA Fund, also a Special Revenue Fund, is funded now with this HRA Levy, is still accounting for that EDA Manager and staff, and those sorts of HRA activities. And then, specifically, the ED Trust Fund, that is a Capital Project Fund, it is funded with a donation that we receive at the City for a taxpayer that we helped get legislation through many, many years ago, and so they give the City that donation, and we utilize it for projects; most recently, we had used it to help in the South District to do some utility work, we had some money in that fund to fund those street projects in that area. Now, as those parcels develop in that South District, those Special Assessments that we levied are replenishing that ED Trust Fund. EDA Vice President Olsen said perfect. So, just to be clear, we’ve got an EDA and an HRA Levy, and our Economic Development team has the opportunity to essentially use those funds for very specific purposes that are statutory in terms of the direction that we can go. And then we also have an EDA Trust Fund that is funded through a business donation that the City receives every year, and that’s not taxpayer money, and those funds can be used for kind of a wider array of events; whether we need to help support a development that’s trying to come online, or I know sometimes we do Façade Improvement grants out of that fund for local businesses that are trying to improve the way that the business looks. I know when we go to our ICSC events each year, that’s also funded through that ED Trust, so that has no bearing whatsoever on our taxpayer or the tax levy that we certify each year. Is that correct? Director Malinowski replied that is correct, and I just want to make one clarification: The Façade Improvement we do fund that out of the EDA Special Revenue Fund; however, we are doing a transfer from the ED Trust Fund over to the EDA Special Revenue Fund, and so part of that transfer that occurs funds those Façade Improvements. EDA Vice President Olsen said so, net-net, it’s a zero impact? Director Malinowski replied to the taxpayer, yes. EDA Vice President Olsen said perfect, that’s what I needed. Thank you. EDA Member Latack said thanks for your presentation. So, one question I have is it looks like the burden on the taxpayer will actually go down a little bit because of the development of other buildings, correct, and other residents? Director Malinowski replied the new construction, and so, when we look at the Property Tax Levy and the impact, we look at the existing properties, so our individual properties went up about 3% in the community, and then new construction; and, so, that new construction in the community also went up 3%, and because of that new construction, the median home will see a decrease in 2026 regarding the HRA Levy. EDA Member Latack said good, thank you. Economic Development Authority Meeting December 2, 2025 Page 5 of 10 EDA President Bailey opened the Public Hearing. He asked if there was anybody in the audience that would like to speak on the HRA Levy for Fiscal Year 2026. No one spoke. EDA President Bailey closed the Public Hearing. EDA Member Khambata made a motion to Approve Resolution 2025-002, setting an HRA Levy on taxable property of the City of Cottage Grove, Washington County, Minnesota, for fiscal year 2026, a Special Benefit tax levy, not to exceed $142,500 per the proposed 2026 Budget on file with the City; second by EDA Vice President Olsen. Motion carried: 6-1 (Nay vote by EDA Member Tschida). B. Cedarhurst Event Center - Financial Assistance Request EDA President Bailey said our City Administrator, Jennifer Levitt, is here, and then I do believe Stacie is now here. Administrator Levitt said thank you, EDA President and Members of the EDA. Tonight, we’re here to talk about the Cedarhurst Event Center. Just to give you a little bit of timeline, because I know some of you may be wondering how things change; so, I’m going to give you a little timeline of how we got here this evening. So, just a reminder, 360 Real Estate purchased the property that is located at 70th and 19, which included the mansion and the gardener’s cottage. At that time, they had proposed a Mixed Use development. If you will recall, they had a high-density product that sat on one part of the parcel, they had a row of townhomes behind it, abutting the single-family residential, and then they had a Mixed Use product sitting parallel to 70th Street. So, a lot of density, and at that time, we did have our historic consultant review the proposal and felt that the density was actually too great and detracted from the actual character of the mansion. Because one of the characteristics that was making it on the National Registry was actually related to the lawn and the activities that took place there, and so they were not adhering to the character. And, so, since that time, the mansion essentially has sat vacant. And then Bellagala, who we heard from earlier this year, was interested in moving that property forward. So, in August, you’ll recall, as the EDA you approved a Business Subsidy for $100,000 as a forgivable loan to offset the project cost. You’ll recall they had what we envisioned as the really most appropriate Historic Preservation project, right? It was keeping the mansion intact, it was providing a usable space and event center. And some of you know that we have a Convention and Visitors Bureau and so, it really fed into our Strategic Plan and Vision and kept the integrity of the mansion, so, it was a proposal we were very excited about. Unfortunately, in October, some of Bellagala’s investor profile kind of changed, and it caused the project to go into a little bit of limbo, and we didn’t want Bellagala to walk away because we felt that their product really was what our community wanted and also it preserved this really unique historical feature we had in our community. So, at that time, Bellagala requested a $2 million loan from the EDA, with $600,000 forgivable. And, so, I will eventually turn it over to Stacie from Ehlers to talk more about the loan and how all that will work, but I also have to remind you, then, as part of tonight’s action, you would actually be rescinding that approval of that first request for the $100,000, so that will go away. So, in essence, all of this will enable us to preserve the mansion, keep the historical integrity, and all of the improvements that we had originally viewed would still be able to go forward. And, so, with that, I’m going to turn it over to Stacie with Ehlers, and she can talk a little bit about the loan and the financing of it. Stacie said thank you, President, Commissioners, it’s nice to see you, and thank you for accommodating the switch around on the schedule, I appreciate that. As Jennifer had stated, before you tonight is the consideration of a $2 million loan to Bellagala to bring Cedarhurst back to its natural, original state. Before I go into the details of that, I just have to say, you know, you guys know this project well in your community, who knows it well, and when we talk amongst ourselves, back at the office or with other people, and they hear about this, about Cedarhurst, it’s like everyone’s like, oh, my gosh, they have a lot of love and passion for it as well. So, people are excited that potentially its going to come back to its original and be open for events and everything as well. Essentially, what we are providing is a $2 million loan to them, and it is an eight-year loan. So, the first year is going to be no payments; so, that’s giving them that first year to get in, get the venue up and running, and cash flowing, so it gives them a little bit of a buffer, right, so, they have the opportunity to pay in the future. Then in the second through the eighth year, they will be paying principal and interest on the $1.4 million portion of the loan, and then the $600,000 portion that’s forgivable, that will be interest- only payments that they will be making on that as well. So, at the end of the day, when we look at what’s really repaid on that loan, because it’s at a 5% interest rate, is essentially your $2 million loan that you’re making, of which you are forgiving $600,000; you’re basically going to get your principal back, right? Because that $600,000 is pretty much coming back in interest back to you, so, it’s about $572,000. Economic Development Authority Meeting December 2, 2025 Page 6 of 10 Now, the thing I also want to note about this is that that note is forgiven at the end of year eight, that $600,000, but if for whatever reason, if they are wildly successful, they have the ability to prepay on this note sooner. So, that amortization can move up. So, say if they knock it out of the park, it does a great job, and they want to pay it off in year six, they can; and then that $600,000 would be forgiven at that point as well. So, those two are tied together, essentially. The interest rate is where we’re at right now with the statutory maximum that we have for Interfund Loan rates, it’s a good market rate for them as well, it will help them actually move forward and get this project underway. And your protection is really that you have a mortgage on the property, you’ll be second position to the bank, but at the end of the day, when you look at this, it’s kind of one of those once in a lifetime opportunities that comes before you. So, your investment really is about bringing this back as a community asset that can be utilized, and because you are acting as a lender, there is risk, right? There is risk that the developer doesn’t become successful, that they can’t make a go of the project, and potentially, you may not get your original $2 million repaid, or the $1.4 million that you’re anticipating getting paid. That’s your risk profile, but we think that we have mitigated it; the only good thing is you have an event coordinator, a group that has experience, right? So, it’s not somebody who’s never done this before, they’re not new to the business, they get it, and they actually understand it. Stacie said so, with that, Mr. President, I will turn it back over to you to open the Public Hearing, because this is considered a Business Subsidy, which you did the hearing before, but since we have a higher amount, we are re-holding that as well, and I’ll be happy to answer any questions. EDA President Bailey said okay. First, are there any questions for her at this point? EDA Member Jean-Baptiste said thank you for the presentation. So, one quick question is are we at all worried about their capital position? So, it seems like they would be at less than 5%, which seems a little bit low, given that you know it’s close to a $9 million project. Most of the time, if you’re doing a multifamily, even if you’re doing residential, owner-occupant, you can’t a duplex for less than 5%; yet, these guys are doing a $9 million project with less than 5% with the City having a 23% position. Are we concerned that they might be overleveraged at all? Stacie replied EDA President, Commissioner, that’s a great question. And, so, yeah, their equity investment is low, right? And that’s one of the things that we noted, but that’s what they have to bring to the table today. But, you know, they are also signing on a loan with the bank that they’re going to have to be responsible for repayment of, as well as this loan. And at the end of the day, in your traditional projects that we would look at, we would probably have a different opinion on how to move this forward, but this is a really kind of a once in a lifetime, a special circumstance. So, at the end of the day, this is what helps get it over the hump, right, to get this project moving forward, to actually get the bank loan closed and get the project moving forward. EDA Member Jean-Baptiste said all right. One more question, do they have any sort of prepayment penalty? So, I know in the file it had mentioned that we could potentially get very close to that $2 million back, about $1.9, but close to about, I think a little over a half million of that is in interest, and that’s assuming that they pay for the full eight years. But to your point, if this project is wildly successful and they decide to pay off early, you know, is there a prepayment penalty that gets us at least close to that $1.9 or are we going to be close to that $1.4? Stacie replied President, Commissioner, there is no prepayment penalty on the City’s loan. EDA Member Jean-Baptiste said okay. EDA President Bailey said what I might just mention out there, just for the group, what is interesting or unique about this, when you think about this loan, put aside Cedarhurst at this moment, is the bank that they’re going through literally had a meeting with us to talk about the entire project. Which is, frankly, having a bank talk to you about a loan that they’re going to give to a business, is like completely, I’ve never seen it in all the years I’ve been the mayor. So, that was kind of interesting to see that, and I don't think it’s in here, but we did get to see some of their financials, if you will, on the other venues that they run around the Twin Cities. They’ve been extremely successful, they’re very well respected and well known. And even what they’re proposing on this site here, for what their cash flow is going to be, it’s going to be based on what we saw, even if it’s half, it’s going to be wildly successful for them. So, which means it’s going to be good for us, too. And then the last thing I’ll mention, and I agree, but my comment at the very beginning of all this is if we’re going to give a $2 million loan, and the interest rate’s basically, you know, $600,000 if you think about when it’s all in, and we’re going to give a $600,000 loan, I know it’s a little bit different. Before, this gets us somewhere, but I’m just going to say it, we were going to give them $100,000, just off the cuff, right? That was what we had approved before, so in the grand scheme of things, we’re going to be, we’re good. Do you follow what I’m saying? I mean, originally, we were going to take $100,000 and just give them $100,000 to help with the project. In the end here, we’re going to give them a loan, as long as we get the money back, which obviously there’s risk in that, but we’re going to, we’re basically going to be whole and have a project with a higher taxable value and a venue that’s going to be, you know, second to none in the East Metro. So, that’s, there is risk, and I appreciate you bringing those risks up because, you Economic Development Authority Meeting December 2, 2025 Page 7 of 10 know, especially the equity piece of it, but between us and the bank, and talking with them as a vendor or whatever or an owner, I think we’re going to be, personally, I believe we’re going to be fine. Good questions, though. EDA Member Tschida asked are we at all concerned about saturating the market on wedding venues here in Cottage Grove? I mean, we’ve got a couple other private ones, the City has River Oaks. I mean, I guess my concern with this is we’re going to have this group that owns six-or-seven venues across the metro come in and push out a couple of the mom and pop, who are already here. I guess have we looked at the market here in town to see if we can, like I want to Cedarhurst restored and back to everything, I just, I don’t want to lose a couple of our great businesses that are already here because of that. So, I guess, have we looked at that at all? Administrator Levitt replied well, EDA Members, one thing that I might ask is JJ from Bellagala is here, and he could probably speak to the market conditions because, obviously, he’s making a huge investment and his company is coming here to make a huge investment. And maybe I would just ask if he could maybe speak a little bit to that, if he could come up to the mic, and he could probably answer a little bit more of that question for you. JJ said Good Evening, EDA Members, thank you. You know, our questions are on here. We have technically in Chaska three locations on 200 acres, and we call it cannibalism; like is this going to cannibalize a different venue? We haven’t actually experienced that at all, specifically in those Chaska locations. We had multiple owners of Cottage Grove venues as well show up to our open house, shaking hands, hugging, sharing excitement and enthusiasm about us coming. One of the biggest reasons is that they’re like hopefully, we can get a hotel if we can get this additional stuff, maybe what we can do is we can get a hotel across the finish line, because that is actually one of their biggest concerns from getting people to come to Cottage Grove. Because Stillwater is kind of the closest thing, and so, they were hopeful, they were excited, and they’re pumped to have us here. So, you know, I don’t think; you know, there’s 20,000 people basically getting married every year in the State of Minnesota, and so, three venues, you know, in a similar community on the eastern suburbs, I don’t think is going to be crazy competition. We each offer a different product, we each offer a different range of budgets and inclusions and everything else. So, I personally feel confident that, you know, the more, the merrier a little bit, and with three of them, I don’t see that being a problem, personally. EDA President Bailey said I think EDA Vice President Olsen had a question for you. EDA Vice President Olsen said thanks for being here tonight. JJ said my pleasure, thanks. EDA Vice President Olsen said I know you’ve been here a few times, and it’s great to see you. JJ said I don’t need a GPS anymore, I can just get here now. EDA Vice President Olsen said right, and I’m very encouraged by the potential outcomes here. I did want to mention, from the Convention and Visitors Bureau perspective, as I am the Chair of that, we very much feel like this is an opportunity for the proverbial rising tide to float all boats; and what’s neat is when you look at all of the various venues that are in the City that cater to that wedding and event sort of crowd, and that includes River Oaks, they all have unique elements that people are going to want to take advantage of. For example, River Oaks is a fantastic facility and I’ve been to dozens of weddings there and receptions, but they’re limited with how many people they can host. They’re not as large as say, The Madison. And then if The Madison is looking at kind of marketing themselves, the barn venue business, and please correct me if I’m wrong, but the barn venue business continues to grow very rapidly, it seems like that’s the hot thing right now. So, I’m pretty confident they’re going to be okay; they also do a lot of events, I was just there for their Winter Market on Saturday, and the place was packed, you could not get a parking spot. In fact, they had to make an announcement not to park on Lamar Avenue, otherwise, I think things were going to get out of hand. And then I know Hope Glen, and I know the owners of Hope Glen quite well, you know, they’re niche is very unique as well, and they’re the first ones to actually reach out and say, hey, can we help you get off the ground? We’d like to see you be successful because, there again, the idea is from a marketing perspective, based on CVB and their point of view, this is going to bring more people to the community, and I also have a very strong belief that it’ll be the tipping point for us to get that hotel that everybody’s been talking about. We’ve been working on that for several years, we’ve got several interested parties, you know it all comes down to do the investors have the money and want to take the risk in the current economy, as I’m sure you’re well aware. But I have a very high degree of confidence that Bellagala’s simply going to be an addition to the menu, its certainly not going to force anybody to have to go on a diet. I think it’ll be really good for everybody and especially with some of the drawings and schematics that we’ve seen over time. You know, you present a great product, but it’s a different product than the others. So, I think it’s complementary in nature. JJ said that was part of our plan, too. Like, we don’t want to come into a town and serve the same menu item, to use your analogy. Like, we want to be unique and because there’s a lot of cities and a lot of towns that have old historic buildings and that need additional venues, but the niche, the opportunity here was just, you know, once in a lifetime. I think you had said and that isn’t just from a community standpoint, it’s from a business standpoint for us, too. EDA Vice President Olsen said right, and I know that your other venues have been extremely successful, and that is also very encouraging, obviously. So, thanks again for being here tonight and for addressing that issue for me. I appreciate it. JJ replied of course. Economic Development Authority Meeting December 2, 2025 Page 8 of 10 EDA Member Khambata said so, I guess my questions were just kind of in line with what Jean-Baptiste had said, which was from a, like a leverage and liability standpoint, where do we stand in line with other creditors if the project doesn’t go as planned? Are we going to have a lien against the building, or are we just taking on full liability that if this project doesn’t come to fruition, we’re going to absorb the cost of this? What other recourse do we have there? And then my second question was in terms of like a contingency: If this $2 million is the $2 million that gets the project over the finish line, and as we found out during COVID, every RFP we had was coming back 5% or 10% higher than we had anticipated, what kind of contingency is built into that to make sure there’s not going to be another ask down the road or not just an ask, but a genuine need for additional funding? And if so, what contingencies are in place to make sure that funding can get procured so the project gets done? JJ replied yeah, maybe Ehlers can help support a little bit, but I’m happy to answer a part of question two, perhaps. The reason that the loan has been structured the way it has, to support the pro forma that we presented. It has given us confidence to know that this is going to be successful, that we are going to make this happen, that we are going to pay the bill, and create a very successful business. So, what tangible contingencies do you have? Again, maybe Ehlers can come on up here, and I’ll stay close just in case. Stacie said thank you, President and Commissioner, you’re in second position, or last, because the bank is always going to have first position because they have the larger loan that’s out there on this. So, at the end of the day, let’s say the bank puts in their money, you put in your money, they put in their equity, and they do the construction. You get everything all rehabilitated and for whatever reason, it is not successful, right? So, again, you’ll be in last position, basically, for any recourse on your loan, even though it does have a mortgage on it, it’s going to be in second position. But, essentially, what you have at the end of the day is now you have a facility that’s actually been fully renovated, right? So, its back up and its fully functioning. So, what’s going to happen if the bank has to foreclose? Then they’re going to sell, and there’s probably going to be a secondary operator that comes in, that’s going to get it, probably for a better price than what was invested in it, and then make it a go at that point in time. So, again, at the end of the day, you may not get your investment back, but you have invested dollars into a capital project that’s actually going to be producing higher taxes, and then somebody else can step in and hopefully make that successful. EDA President Bailey said and I don’t think he wants to speak after that topic. EDA Member Latack said I’m sure we ran some projections on the annual tax revenue projection for this, or has that been done at all? Stacie replied President, Commissioner, I don’t think we ran the tax revenue projections of that, but we’re happy to do that, and staff can provide that information as to what the City’s portion of the taxes would be. EDA Member Latack replied okay, thank you. EDA President Bailey said all right, sounds good. EDA Member Jean-Baptiste said same thing along those lines, not just a cost-benefit analysis on the tax revenue, but also on the projected employment, to see, you know, essentially we’re investing somewhat close to $600K on that, how does that compare to a return, not just with the tax revenue but the jobs that it is supposed to create? How does that look over a course of eight years, so on and so forth? Stacie replied President, Commissioner, I believe what you have is, if I recall, it’s 35 fulltime employees and 40 parttime employees, generally, and that will ebb and flow as you have different events that come on site there. Is that approximately right? JJ replied not the fulltime. So, fulltime is actually just a handful, and it depends, it’s very seasonal is how our business operates, but we’re running close to 50 potential parttime; that’s line cooks, valet people, front of the house, etc. Dozens of servers and everything else, and then we would have three-or-four fulltime employees, whether it be general manager or venue director, executive chef, lead planner, and typically an additional fulltime person in there as well. EDA Member Scott said so, Cedarhurst, of course, is historic buildings and how many of your other venues are historic buildings that have been renovated by you? JJ replied so, The Van Dusen Mansion in Minneapolis is ours, also the Edward Anne Estate, technically is not legally historic, but its a historic-style building, and then one of our newest venues, Le VENERE’, is actually a Cass Gilbert build as well, which is part of the property here in Cottage Grove, and we just opened that one this last May, actually, too. So, half of the portfolio has got some history about it. Economic Development Authority Meeting December 2, 2025 Page 9 of 10 EDA President Bailey said all right, thank you for being here. JJ replied my pleasure. EDA President Bailey said I do have one quick question for our staff, I don't know if it’s for you. It’s funny that earlier, when we were talking about the HRA Levy and that, we talked about the different funds that we have, the EDA, the EDA Trust, do you want to speak or does Brenda want to speak on where is this $2 million coming from? Director Malinowski replied yes, the $2 million would be coming out of that ED Trust Fund that we talked about, and at the end of 2025, we’re projecting that that has sufficient cash in there for that. EDA President Bailey replied okay, and again, just for the clarity of the public, the EDA Trust Fund is non-taxpayer dollars. Director Malinowski replied correct. EDA President Bailey said okay, I just thought I’d throw that out there, just because I know people may be concerned that we’re utilizing taxpayer dollars to do something. EDA Member Tschida said I just want to follow up on the EDA Trust Fund, I guess I don't know a ton about it. So, obviously, there’s sufficient funding to do this in there, but is there $3 million in there, and we’re doing $2 million for this, or is there? He asked or is there a significant amount in there, and this is not, we’re not going to feel any pain doing this? Director Malinowski replied the cash balance at the end of the year, we’re estimating that to be $4.2 million before this loan. EDA Member Tschida said okay, so about half? Director Malinowski replied yep, and then there’s about $1.6 million coming in Special Deferred Assessments back into that fund; we talked about that South District Street and Utility Project that we had done, and so when those come in as part of these developments in that South District, we would add to that fund balance there, too. EDA Member Tschida said okay, so, we’ll still have some money to play around with as we go about our business. Director Malinowski replied we do. EDA Member Tschida said that’s good to know, thank you. EDA President Bailey said awesome. EDA President Bailey opened the Public Hearing. No one spoke. EDA President Bailey closed the Public Hearing. Recommendation: By Motion: 1) Approve the Business Subsidy Agreement with Bellagala to provide a loan in the amount of $2,000,000, subject to minor modifications by the City Attorney. 2) Approve the Loan Agreement with Bellagala in the amount of $2,000,000, subject to minor modifications by the City Attorney. EDA Member Khambata said I’d first like to compliment Commissioner Tschida on a very well-pointed question about the overall Fund Balance. I was going to ask that. EDA Member Tschida replied great minds think alike. EDA Member Khambata made a motion to Approve the Business Subsidy Agreement with Bellagala to provide a loan in the amount of $2,000,000, subject to minor modifications by the City Attorney; second by EDA Member Tschida. Motion carried: 6-1 (Nay vote by EDA Member Jean-Baptiste). EDA Member Scott made a motion to Approve the Loan Agreement with Bellagala in the amount of $2,000,000, subject to minor modifications by the City Attorney; second by Latack. Motion carried: 6-1 (Nay vote by EDA Member Jean-Baptiste). EDA President Bailey said all right, good luck. He asked do you have a closing date yet, or no? JJ replied I think January 2 is what we’re shooting for. This was a big moment, so, we’re working with 360, and they want to push it into next year, just from a tax purpose. So, I should know by the end of the week, theoretically. EDA President Bailey said all right, sounds good. Thank you. JJ said thank you all so much. EDA President Bailey said take care. EDA Member Tschida said Mr. Chair, do we need to make a separate motion to rescind the previous loan? Or was that all wrapped into those two? Administrator Levitt replied it was actually wrapped in the first Business Subsidy Agreement. EDA President Bailey said oh, it was. Good call, Mr. Tschida. 7. OTHER BUSINESS Economic Development Authority Meeting December 2, 2025 Page 10 of 10 EDA President Bailey said we do have the Hometown Holiday Celebration Thursday of this week, so I’m looking forward to seeing you guys coming out here and enjoying your time, if you will, with family and friends. 8. WORKSHOP - None. 9. PRESENTATIONS - None. 10. ADJOURNMENT EDA Vice President Olsen made a motion to adjourn; second by EDA Member Khambata. Motion carried: 7-to-0. The meeting was adjourned at 6:49 p.m. EDA President Bailey said Merry Christmas, everybody, by the way. Respectfully submitted, Jaime Mann Assistant to the City Administrator JM/jag 1 City Council Action Request 7.F. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Economic Development Authority Meeting Minutes (2026-01-13) Staff Recommendation Approve the January 13, 2026, Economic Development Authority Meeting Minutes. Budget Implication N/A Attachments 1. 1-13-2026 EDA Meeting Minutes COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY January 13, 2026 12800 Ravine Parkway South Cottage Grove, MN 55016 COUNCIL CHAMBER - 7:30 A.M. 1. CALL TO ORDER The Cottage Grove Economic Development Authority (EDA) meeting was called to order at 7:30 a.m. by EDA President Myron Bailey. 2. PLEDGE OF ALLEGIANCE EDA President Bailey asked everyone to please stand and join in reciting the Pledge of Allegiance. 3. ROLL CALL Becca Bair, Administration Specialist, called the roll: EDA President Bailey-Here; EDA Vice President Olsen-Here; EDA Member Jean-Baptiste-Here; EDA Member Khambata-Here; EDA Member Latack-Absent; EDA Member Scott-Here; EDA Member Tschida-Here. Staff Present: Jennifer Levitt, City Administrator Jaime Mann, Assistant to the City Administrator Becca Bair, Administration Specialist Nate Carlson, Economic Development Manager Brenda Malinowski, Finance Director Emily Schmitz, Community Development Director Others Present: Brad and Louise Madison, Owners, The Madison MN, LLC 4. APPROVAL OF MINUTES A. Staff Recommendation: Approve the December 2, 2025 Economic Development Authority Meeting Minutes. EDA Vice President Olsen made a motion to approve the December 2, 2025 Economic Development Authority Meeting Minutes; second by EDA Member Khambata. Motion carried: 6-0. 5. BUSINESS ITEMS A. Community Development Update EDA President Bailey said Nate will take us through this, welcome. Good Morning, Mayor, and Members of the EDA, I’m Nate Carlson, Economic Development Manager. This is the first EDA Meeting that I get to lead, so thank you. Community Development Director Emily Schmitz is also here if there are additional questions. Beige Book Highlights: In looking at the previous report, there are not significant changes, but I’ll point out the positive: Manufacturing, Commercial Construction, and Residential Real Estate have increased. There was a decrease in Consumer Spending and it was flat in areas of Construction, Commercial Real Estate, Energy, and Agriculture. Activity among Women and Minority- Owned Businesses continued to decline. Development Updates: Park High School: Framing and trade work continues in the cafeteria. Framing for the six offices in the existing cafeteria was done during the holiday break. Cottage Grove Middle School: Interior wall framing in the new addition and waterproofing of the exterior walls have been approved. The exterior wall insulation and drywall are currently being installed. Concrete slab work and plumbing connections in the existing area of the school were completed over the holiday break. Oltman Middle School: Work continues on the installation of the roof assemblies on both additions. Once complete, interior framing and trade work can begin in those areas. Hadley Ridge Apartments: Being constructed by Real Estate Equities, the Building Permit has been issued. Closed on their financing 12-30-2025. I had a hand in completing all the LAHA documents and working with Director Malinowski, and I’ll be working through the Livable Communities Grant as well. Roers Apartments: Building Permit was issued, grading permit issued, and site prep began. If you drive by past it on Highway 61, you’ll see a bunch of trucks there already making Economic Development Authority Meeting January 13, 2026 Page 2 of 8 some efforts to clear the site. Intermediate Zone Water Treatment Plant: More progress is being made on the concrete wall slabs. Water Tower: All pedestal wall lifts, top ring beam, and dome slabs are complete and ready for the steel tank. Welding on the steel tank continues. Planning Projects: • Yellow Tree Apartment project (north of East Point Douglas Road and west of Hardwood Avenue, adjacent to The Legends): -Planning Commission recommended approval of the PUD, Preliminary Plat, and Site Plan at their December meeting -Applied for tax abatement due to unique site constraints -Council action is planned for February 18, 2026 • Van Meter, Inc. Addition (7450 95th Street) -Planning Commission recommended approval of the Site Plan for 125,000 square-foot addition -Council action on the Site Plan is planned for January 21, 2026 -Staff exploring State incentives through DEED, primarily the Minnesota Investment Fund and Job Creation Fund EDA Projects: • Redevelopment Grant for Ross Property - Council Resolution Approval planned for January 21, 2026 -Cover costs of asbestos abatement & demolition; I’m leading efforts to apply for a Demolition Grant with the State -Prepare site for future development Nate said he’d answer any questions. EDA President Bailey asked the EDA Members if there were any questions. EDA Vice President Olsen said thank you, Nate, appreciate the update. My question is along the lines of explanation, actually, and that is for Yellow Tree, you mentioned that they are making an application for tax abatement due to unique site constraints. Could you tell the Members of the EDA, as well as anybody watching at home, a little bit about tax abatement and how that works. Nick replied certainly. So, there are two major tools when it comes to incentivizing through any deferred taxes or tax reimbursement, and that’s more commonly TIF, Tax Increment Financing, and a secondary tool is Tax Abatement. The major differences with Tax Abatement, as opposed to TIF, TIF is a lot more rigid; there are certain Districts that can be created, certain activities that can qualify for TIF, and with TIF, all three levying entities, the City, the County, and the School District, are part of the deal. The School District and the County cannot object to a TIF District. With Tax Abatement, there’s a lot more flexibility, there are no Districts. Pretty much if the Council deems Tax Abatement to be necessary, they can use Tax Abatement; however, only for their portion of the levy. The County and the School District would need to adopt Tax Abatement separately. So, in this case, what we’re looking at with Yellow Tree, is a Tax Abatement process. I’m inheriting the project where TIF wasn’t deemed to be appropriate for this project, so Tax Abatement is being pursued solely for the City’s portion, to help offset the significant costs as it pertains to the development of the site and with the unique grading and everything. EDA Vice President Olsen said okay, to be clear, TIF, which is often used, has an impact on all three taxing bodies, the County, the School District, and the City. Tax Abatement is only going to impact the City, and in essence, what that means, please correct me if I’m wrong, is the School District and the County will still be able to enjoy taxable value of this property, and taxes will be paid to them, but the City, on the other hand, will receive no taxes from this. Is that right? Nate replied, you’re correct, EDA Vice President Olsen, that’s the framework with regards to the other taxing jurisdictions. As it pertains to our structure for the deal, we’re still in process because there’s been some significant changes to the unit count, and so the assessment is not accurate at this time. So, I’m working with Ehlers to ensure we understand fully what our risk is at this time. EDA Vice President Olsen said I see, and when that comes before the City Council, we’ll have a better understanding of the specifics. Nate replied that’s correct. EDA Vice President Olsen said okay, perfect. Thanks for the explanation, I appreciate it. EDA Member Jean-Baptiste said I have questions on the Ross property. One is where is that one located, and two is do we know what we’re necessarily targeting, as far as development? Is it going to be hospitality, industrial, things of that nature? Nate replied the location is the Shoppes at Cottage View, a major development site, directly south of Walmart on East Point Douglas, it’s about a four-acre site with a single-family home still on it from the Ross homestead. My understanding, the direction that I received, is that this is reserved for a hotel. EDA Member Jean-Baptiste said thank you. Economic Development Authority Meeting January 13, 2026 Page 3 of 8 B. The Madison - Façade Improvement Program Application Staff Recommendation: 1) Award The Madison MN, LLC, an award letter for the submitted project with matching funds of up to $24,999 for any eligible expenses as part of the City of Cottage Grove Façade Improvement Grant Program. 2) Direct staff to review the Priority Zones and overall Façade Improvement Program criteria and provide the EDA with potential recommended program updates. Mayor Bailey said Nate will be taking this item, too. Nate said we have the owners of The Madison here, they’re going to help me present this. First, I’ll give some background as far as I understand the Façade Improvement Program. What we have for an action for the EDA this morning is a recommendation of approval for this application. Façade Improvement Program Background: • It was started in Cottage Grove in 2019. • It’s a grant based-program that offers a 50% match for commercial property owners. • It’s meant to help beautify buildings, increase consumer awareness, and sustain a healthy commercial building stock in Cottage Grove. Program Criteria: • Location needs to be within the City of Cottage Grove (based on priority map of two different areas, but it doesn’t preclude any other areas). • Ability to encourage improvements to surrounding businesses. • Ability to help improve the appearance and attractiveness of an area. • Be consistent with the Comprehensive Plan. • Be compliant with City Codes. • Priority may be given to local businesses over national/retail tenants. • Building owners who have not previously been awarded a grant will be considered before those who have already received grant funding. Priority Zones: • Priority Zone 1: -80th Street and East Point Douglas Road -Jamaica Avenue and East Point Douglas Road • Priority Zone 2: -Southwest corner of 70th Street and Keats Avenue -Northwest corner of 70th Street and Hinton Avenue -West Point Douglas Road The priority simply states that these are kind of our two areas that we’re focusing on funneling funds, but again that doesn’t mean that the parcels need to be located there to apply for those funds; we’ll get to that with The Madison, its not highlighted in this area. The Madison’s Grant Application • The EDA received an application from the owners of The Madison for historic Furber House façade improvements, which currently operates as an event center. • Total Project Costs are $134,730 for windows, siding, and foundation repairs. • They received project approval from the ACHP, Planning Commission, and Council in November, 2025. • They are seeking the maximum grant request of $24,999. • Nate noted, as alluded to in the previous slide, that this project is not in a “Priority Zone” and it is not zoned Commercial. However, because it is a historic structure, it operates under a Historic CUP, which allows them to operate in a commercial way. Staff recommends approval of this application, but also a secondary motion to allow Nate to review this program, the Priority Zones, and the ability to provide feedback to the Board for any potential amendments or considerations. Economic Development Authority Meeting January 13, 2026 Page 4 of 8 With that said, Nate invited Brad and Louise Madison to step forward to talk about their project. EDA President Bailey greeted Brad and Louise and welcomed them. Good Morning and thank you, Nate. One quick thing I wanted to mention, based on the map Nate showed there, I know one of the things you mentioned was the priority areas. I thought it was kind of funny, it just popped into my head, although we may not physically be within the area of the constraints of that map, one of the things when we moved to Cottage Grove that somebody pointed out to us is that our business was on the puzzle that you guys hand out around town. So, although we may not be on the Priority Zone of the map, we have made the puzzle. So, I think that’s kind of cool. My name is Brad Madison, and on behalf of my wife, Louise, and I, we would like to thank you for the opportunity to meet with you today. Looking across the faces that I have seen here, I’ve met so many of you throughout our process of becoming part of Cottage Grove’s neighborhood as a business and as a family. Many of you have spent time inside the walls of our venue. Some of us have an even more special relationship than just a meeting, some are actually patrons, and I appreciate that. We purchased the property and it was under a different name, some of you may be familiar with it, and on September 17, 2024, we saved the venue from a bankrupt business that would have most likely put the property into a foreclosure. We celebrated our first year anniversary on September 17, 2025, and are well into our second year with an unexpected level of success. We currently have more than 60 events booked for 2026 and are still continuing to book for 2026, as well as 10 events for 2027. So, we host approximately 12,000 to 15,000 guests per year; many of these guests come from out of town and will make use of many of Cottage Grove’s businesses, creating economic opportunities on a broad scale. The Madison supports local businesses with opportunities to serve these guests through partnerships with hotels, restaurants, in addition to the typical and wedding event vendors. We’re also proud to have a strong community presence with the support of nonprofits, fundraising events, as well as donating our space for memorial services for community members in need. We also hosted a Christmas Market this last year, which gave opportunity to over 40 unique vendors. The event served around 1,800 guests, Mr. Bailey, you were there; they all visited our barn on Lamar Avenue in one day. The event alone was able to create around $50,000 worth of gross revenue for all vendors involved; that’s not our revenue, that’s the vendors who were all present on the day. Most of you will recognize our business from the barn, the façade of our barn is quite well known. Again, it is put in all its glory on the puzzle there, and there is a picture, I just recently took this one, the Northern Lights were looking very beautiful over the City of Cottage Grove; I thought it was kind of a cool picture. So, located prominently on our property is a dilapidated house, which in its day was a beautiful piece of architecture, as well as a historical Cottage Grove landmark. This house, built in 1851, is on the National Historic Registry, and now a forgotten historical diamond in the rough. It sits waiting to be reborn or to crumble away. In its current state, it is not only a detriment to the façade of our business, but also a sad representation of Cottage Grove’s past, and our hope is to bring it back to its former glory. Here are some images of the Furber House, I’m sure most of you have driven by and seen it on Lamar. The picture on the left there is actually an original representation of it from the Almanac, which was hand drawn in 1871, and that’s a picture of John P. Furber himself, and this is a picture of John P. Furber and his wife and family. One thing I want to mention before I actually jump over to talk about the plans we have is although the name of the business that ran a business at the property we purchased, many of you will know it as the Furber Farm, we obviously changed the name to more represent our own business. However, we do want to pay homage to the historical aspect of what that house is to Cottage Grove, so with that said, our goal and our intent is to operate our business under The Madison, as we have for the last year and some days. Once the improvements are made to the house, we would like to honor the family and the name of the people, that homestead, which was Furber; so, the house itself will be called The Furber House. Tentative Renovation Plans These are, I know it says tentative, but most of these are kind of set in stone, but at the time when I made this, some of them were tentative. Our interior plans aren’t really part of this presentation, but the exterior ones are really what we’re talking about today. This is a photograph of Louise and I; we chose Jake Jones of Madison Wood to help us restore the house. We were actually referred to Jake through a member of the Cottage Grove ACHP, and it’s been such a wonderful relationship. He has such a passion for historical properties and restoration, so everyone that’s involved with the ACHP is obviously very excited about us working with him because they know that the true heritage is going to be retained and restored. For instance, we’re not doing vinyl replacement windows, we’re doing actual replacement and repair of all of the original windows. So, there’s not going to be vinyl replacements, and this goes right down to even the mechanical aspects of the windows; there are weights in the wall, the sashes are all being replaced, anything that’s rotted is going to be replaced with new wood, and that’s pretty awesome. Regarding the siding, I’ll mention the original idea was actually to replace the siding because we assumed it was going to be very rotted underneath the asbestos siding; but upon uncovering the asbestos siding, we found the original clapboard siding to be in wonderful shape, which is really exciting. So, the whole exterior of that house is going to be authentic from 1851. Economic Development Authority Meeting January 13, 2026 Page 5 of 8 So, this is the Furber House. Our first step was to remove the asbestos siding. We actually completed this step already in December. If you were driving by, you may have noticed some work being done, and it was really exciting, and it kind of gave us a little bit of anxiety because now our dilapidated house looks a little bit even more like a dilapidated house and a ghost house. It is pretty incredible to see that siding come to life. You can see it actually originally was red, if you look at that picture there, they painted the house red originally in the mid 1850s. Window restoration is scheduled to begin on January 14; one of the stipulations for this grant was that we didn’t begin any work until we were either approved or denied, so our hope is with approval, we can begin construction or repair of the windows tomorrow. Jake Jones will be doing that, and it’s slated to be completed sometime in March. After the windows are finished in March, we have around a month before our wedding season starts where we’re going to start the restoration of the siding. You can see this is a closeup of what that clapboard siding looks like, it’s kind of incredible that all of the authenticity can be retained and its in such good shape for so long. After the windows are completed, another step will be to start working on the remaining exterior of the house with its decorative features, all the beautiful things that are well documented in photographs, like the round windows and the cornices and the corbels of the house; there’s some more pictures of that. With the completion of the exterior of the Furber House, we will have successfully improved the overall visual representation of our business, and we will have made way to start the next step, which will be the restoration of the interior. Once completed, our plan is to be make the Furber House available to our event guests as an overnight option and also available to anyone visiting Cottage Grove that is looking for a unique place to stay: wedding guests, families on a ski trip to Afton Alps, or even history buffs looking to visit one of the oldest houses still standing in the State of Minnesota. These are all the people that we hope to welcome to stay in the house. Louise and I thank you for your time and your consideration. If anyone has any questions, I’d be happy to answer them. EDA President Bailey said fantastic. Well, thank you, obviously you guys have done a tremendous job with that venue out there. And, yes, I did get a chance, I know you were running around that day because you had more people than you thought, which is not a bad thing. Brad replied yes. EDA Vice President Olsen said poor Louise was directing traffic. EDA President Bailey said he was out trying to get people off the main street, so yeah, I was like, you’ll be fine, you’ll be fine. Let it happen, it’s good, we’re fine. Brad said we have lots of notes from that day. It was our first time doing it, and I think the community really loved it. EDA President Bailey said they did. Brad said my closest neighbors, maybe not so much because of the traffic on the road and with the parking, but that’s one of the things if we, we have not decided yet if we’re going to do it again next year, we’re kind of in the process of working that out. If we do, we’re going to work more closely with the folks who actually ran the event; ensuring that we have more people monitoring traffic and attending to the parking lot, so I don’t have to do it or Louise, and so that it doesn’t affect our community in a negative way like that. But, yes, the turnout was phenomenal. EDA President Bailey said perfect. My only other comment, and then I’ll see if the EDA has any questions or comments. So, the ultimate goal once the house is finished and refurbished is to use it almost kind of like a Bed & Breakfast? Brad replied well, we’re going to refrain from Bed & Breakfast because that means that we’re dealing with food and beverage, and that takes on a whole different sort of licenses. We’ll call it similar to like an Airbnb. EDA President Bailey said all right, perfect. Brad said but it’ll be a little different and classier than just a typical Airbnb. EDA President Bailey agreed, said it looks like it when you’re finished with it, perfect. EDA Member Khambata said Brad, I happen to know that you’re also a talented photographer, so some of the pictures you took are really amazing; Brad replied thank you. EDA Member Khambata said and I imagine that when you’re done, the after-construction photos will be equally amazing. I’m really impressed with the direction you decided to go, especially finding some of the original materials were still intact with the house and refurbishing the windows; and I disagree with you, I think that by taking off that asbestos siding, I think the house already looks better with that original siding. My question is I see in the historical photos it shows like a full-length porch or gable over the front of the house. Are you guys planning on changing any of the existing architecture on the front of the house to mimic that, or are you going to keep that? Brad asked are you talking about this one here? EDA Member Khambata replied yeah. Brad said yes, so, we’ve worked this into what we’re calling different phases for many reasons: money, time, all of those things. Phase I is well on its way, in terms of starting the exterior process. Our biggest goal was to make sure that when people drove up our long driveway, towards the barn, that if they’re glance happened to go off to the right and see that house that it didn’t make them stop the car and put it in reverse, which is Economic Development Authority Meeting January 13, 2026 Page 6 of 8 kind of the way it is right now. It does not really help us out. We’ve booked 60 weddings next year, but all 60 of those people that pulled in, we’ve kind of had to spin it in a way that says, oh, that’s our historic home, it’s charming, it looks a little rundown right now, but it’s a historical building. So, we kind of have to spin it, and our hope is to one day not have to do that; in fact, our goal is to be able to do that by the start of weddings this summer. I’m sure some of us are excited about that. So, Phase II is the interior. So, once we get the exterior done, that’s Phase I, we want to make the exterior beautiful, and once that’s done, over the summer and probably some of the winter, who knows how long exactly, that’s when we’ll start Phase II, which is the interior. Phase III is going to be adding the frosting on the cake, and our plan is to add that original deck on the front. In fact, Jake Jones from Medicine Wood has found a man who specializes in authentically recreating historical structures, like porches, so our goal is to do it exactly like that picture that’s there. One thing we did fool around with the idea of is we have direct contact with some of the original Furber family members. We have a connection with a woman named Gretchen Furber, who lives in Florida, and she’s very excited about this project and has sent us literally stacks and papers full of like family almanacs and historical, handwritten letters from John P. Furber, it’s incredible. Many of these things we’re going to try and recreate and put in the house as artwork on the wall. One of the things we found out is they had hoped to do a wraparound porch; so, if you see on the front façade, the porch only extends to the front part, but we’d like it to maybe go to what they had hoped to do, which was to extend it a little bit sideways and then back towards the windows as well. But that’s obviously something we’ll have to get approved through the ACHP and all of that. At the very least, we’re looking to recreate that. In fact, if you look at the back of the house, this section here is also actually a little back porch, and the building that’s attached to that porch is currently a rebuilt kind of three-season porch, which doesn’t really match the house itself. So, we’re looking to recreate this original look, and originally, there was a quarters above that section there, which is where some people who worked with the house lived. So, we’re looking to recreate the second level of the house as well, trying to make it as authentic as possible to its original plan. EDA Member Khambata said that’s amazing, awesome. EDA Vice President Olsen said Brad and Louise, you guys have done an amazing job. I’m sure you’ve heard that just hundreds of times, but we’re very grateful that you took on this project because it was a project. As you stated earlier, it had some bad juju associated with it, so I think turning that around was not an easy task, but you’ve definitely done tremendous work, and we’re happy to have you in the community. I’m fully behind your Façade Improvement Program. Selfishly, I do want you to do the Christmas Market again because my wife and I had a blast, but I understand it was a crazy day. At the end of the day, both of you needed a two-day nap, I think. My question for you is this: I know that you have a lot of different balls in the air as it stands right now with not only this house, but also other things that you want to do with the property. I’m just curious, have you guys made any decisions about any other improvements that you’re working towards on the property, or are you taking this sort of step by step, let’s get this done, then we’ll do the next thing, and then the next thing? Because when we initially met, I know you had some other ideas, but of course the realities of availability of materials, availability of talent, not to mention the costs associated with those things can be a little bit crazy. Anything else that we should know about that’s coming up? Brad replied sure, we love a little teaser. Thanks for the question, Justin. So, yes, we do have lots of additional plans, and of course, any time you want to make a business better or anything in life better, you come up with and you brainstorm ideas. So, we have many, many ideas. Some of them will most likely come to fruition, some of them will continue to be dreams until later on down the road, until they become reality. We do have hopes to restore the pole barn on site there; they call it a historic pole barn or a historic machine shed, actually, because it wasn’t obviously built in 1851, alongside the house, there was a small outbuilding that was. Much of the history of that house, although the Furber family is the most important name, the Vandenbergs were the ones who built that barn, and they also had a significant place in the City of Cottage Grove, and I believe that they were the ones that built that machine shed. Our hope is to restore that machine shed to, first of all, make it safe and useable space for us to use for the business; but there’s a portion of the south side of that machine shed we would like to restore and hopefully one day turn into an additional asset for the business in the form of what we’d like to call maybe like a speakeasy or a cigar bar kind of thing. Obviously for our clients to use, but also potentially maybe to have it open for limited amounts of time for Cottage Grove community members to come and sit and have a glass or wine or a beverage or listen to some live music. These are obviously lots of things that we need to get approval for, and there are things like liquor licenses that would have to be acquired, but those again are just in the pipeline, in the dream of where we’d like to go. I would say that’s the most immediate and largest thing. In terms of like making the property itself look nicer, one of the things we’d like to do is there is like a 1970s Menards-built garage that sits right in the middle of the property, which doesn’t really align with the rest of the property. I’m hoping to get permission to put a cement pad back towards where our parking lot is and move that to the back, so closer to the north end of the property, within the tree areas that we have, and let trees grow around it to kind of hide it. Then we can use it to put the snowplow in the summer and put the lawnmowers in the winter, that kind of thing. I know that we’re not allowed to go over a certain number of Economic Development Authority Meeting January 13, 2026 Page 7 of 8 square footage with outbuildings, and I do believe we’re over that number, like grandfathered in, but I’ve been told that if we tear any of those buildings down, that we’re not allowed to rebuild them because of that. So, that’s something that we’ll obviously work with the Cottage Grove people who are in charge of that stuff to see if we can do that. I would say those are the most pertinent goals we have. EDA Vice President Olsen said great, thanks for sharing, and thanks for being here today, and thank you guys for doing such great work for our community. I know you’ve enabled people who have had various challenges in their lives to use the facility for a lot of different reasons and you haven’t charged them anything, and to me, that’s just proof that you guys really want to be good neighbors, and you’ve definitely demonstrated that, so thank you so much. Brad replied we do appreciate that relationship with Cottage Grove, and one thing just to throw out there is in addition to the community members we’ve served that way, we also were able to serve 12 families who had contracts with the previous owner, and we executed those 12 contracts free of charge as well. EDA Vice President Olsen said oh, that’s amazing, thank you so much. Recommendation: By Motion: 1) Award The Madison MN, LLC, an award letter for the submitted project with matching funds of up to $24,999 for any eligible expenses as part of the City of Cottage Grove Façade Improvement Grant Program. 2) Direct staff to review the Priority Zones and overall Façade Improvement Program criteria and provide the EDA with potential recommended program updates. EDA Member Khambata made a motion to award The Madison MN, LLC, an award letter for the submitted project with matching funds of up to $24,999 for any eligible expenses as part of the City of Cottage Grove Façade Improvement Grant Program; second by EDA Member Tschida. Motion carried: 6-0. EDA Member Scott made a motion to direct staff to review the Priority Zones and overall Façade Improvement Program criteria and provide the EDA with potential recommended program updates; second by EDA Member Jean-Baptiste. Motion carried: 6-0. EDA President Bailey said thank you, and EDA Vice President Olsen said congratulations. EDA President Bailey said good luck, and it’ll be neat to see it get changed out. EDA Vice President Olsen told Brad and Louise by the way, we do have a City Photo Contest, so that photo would be a great entry; EDA President Bailey said the one with the barn and the Northern Lights, as that looked pretty cool, by the way. C. Approval of 2026 Meeting Schedule EDA President Bailey said you can see all of our meeting dates that are laid out for the rest of the year. One notable one, of course, is December 1, as that is a Special Meeting that’s held at 6:00 p.m. as part of the HRA Levy approval process, so I just want to make everybody aware of that. Of course, these are the set meeting dates, but if there is not something on the agenda for one of these meeting dates, then obviously the meeting could be cancelled. Recommendation By Motion: 1) Adopt 2026 EDA regular meeting schedule, as presented in the staff memo. EDA Vice President Olsen made a motion to adopt the 2026 EDA regular meeting schedule, as presented in the staff memo; second by EDA Member Khambata. Motion carried: 6-0. D. Letter of Intent (LOI) with Tradehome Shoes Nate said thank you, President Bailey and Members of the EDA, I’m getting my feet wet with these WAG properties, as I understand them with the Glendenning family. Jennifer had received a drafted LOI from Tradehome Shoes for 13.1 acres, east of Jamaica and just about south of 97th Street there; it’s highlighted in yellow and red. My understanding as far as how this operates with the EDA being involved is the property is sold to the EDA at a reduced cost to help us, and we sell it then, secondarily, to the buyer in a way to help us recoup investment in the infrastructure directly adjacent to this site. If the EDA does approve this LOI, what I’d be working toward is setting a Public Hearing in February to execute certain documents. Economic Development Authority Meeting January 13, 2026 Page 8 of 8 The price, as it stands right now, that the EDA would sell it is $1.7 million. I’ll turn this over to City Administrator Jennifer Levitt if there are other things I missed. Administrator Levitt said EDA President and Members of the EDA, this is one of those properties that we had a previous agreement on with Ryan Companies; they were looking to build a 140,000 square-foot warehouse facility, but that Purchase Agreement never came to fruition, and now Tradehome Shoes, which is a nice existing business, would like to expand. We’re still connecting with them on their specific plans in regards to what they see on this site and how they potentially desire to phase that. So, at this point, we’d be bringing the Purchase Agreement to you hopefully in February if all goes well, and you’ll see a Planning Commission schedule for their project hopefully in early Q2 as well. So, I’d be happy to answer any questions that you have. EDA President Bailey asked if the EDA had any questions. EDA Member Khambata asked with regard to the prior contact with Ryan Companies, as part of their due diligence, if there were any security funds posted, were those forfeited or returned when the contract did not proceed? Administrator Levitt replied that’s a good question. If you’ll recall, there were a couple of Amendments to that contract, and as part of it, there was a section or a portion of the money that went hard as part of their earnest money, and that money was split between the City and WAG, based upon the actual percentage of the actual Purchase Agreement. So, that’s a good question. EDA Member Khambata said thank you. Recommendation By Motion: 1) Authorize the EDA President and City Administrator to execute the Letter of Intent with Tradehome Shoes for the purchase of approximately 13.1 acres with PID: 21.027.21.34.007 at the price of $1,711,908 and prepare Purchase Agreement documents to be approved at the next available EDA Board Meeting following the necessary Public Hearing Notice. EDA Member Khambata made a motion to authorize the EDA President and City Administrator to execute the Letter of Intent with Tradehome Shoes for the purchase of approximately 13.1 acres with PID: 21.027.21.34.007 at the price of $1,711,908 and prepare Purchase Agreement documents to be approved at the next available EDA Board Meeting following the necessary Public Hearing Notice; second by EDA Vice President Olsen. Motion carried: 6-0. 6. PUBLIC HEARINGS - None. 7. OTHER BUSINESS - None. 8. WORKSHOP - None. 9. PRESENTATIONS - None. 10. ADJOURNMENT EDA Member Scott made a motion to adjourn; second by EDA Member Khambata. Motion carried: 6-to-0. The meeting was adjourned at 8:14 a.m. Respectfully submitted, Nate Carlson, EDFP Economic Development Manager NC/jag 1 City Council Action Request 7.G. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Temporary Gambling License — Cottage Grove Lions Club Staff Recommendation Authorize issuance of a single-occasion gambling permit to Pamela Tobritzhofer on behalf of the Cottage Grove Lions Club to conduct a raffle on September 15, 2026, at Carbone's Pizza (7155 Jorgensen Lane South). Budget Implication N/A Attachments 1. Memo - Public Safety To: From: Date: City Administrator Jennifer Levitt Acting Director of Public Safety Brad Petersen April 15, 2026 Department of Public Safety Police • Fire • EMS Subject: GAMBLING LICENSE APPLICATION -TEMPORARY INTRODUCTION Under State Statutes, four types of nonprofit organizations are eligible to conduct lawful gambling in Minnesota (fraternal, religious, veteran, and other nonprofit) and most events, with the exception of certain raffles, require obtaining either an exempt or an excluded permit from the Minnesota Gambling Control Board. Permits issued by the Minnesota Gambling Control Board require approval of the local government authority where the event will be held. The Public Safety Department investigates single-occasion gambling permit applications and provides the City Council with a recommendation on whether a permit should be issued. If the City Council authorizes issuance of a permit, the City Clerk signs off on the application and forwards it to the Minnesota Gambling Control Board or issues the permit itself if none is required by the Gambling Control Board. BACKGROUND Pursuant to City Ordinance, Pamela Jeane Tobritzhofer, on behalf of the Cottage Grove Lions Club, P.O. Box 002, Cottage Grove, MN 55016 has submitted an application for a Temporary Single Occasion gambling permit, for the conduct of a raffle, to be held at Carbone's Pizza, 7155 Jorgensen Lane South, Cottage Grove, MN 55016, on September 15, 2026, at 6:00pm. The Department of Public Safety is required to conduct a police investigation of the applicants. DISCUSSION The application as submitted is complete in compliance with our ordinance and is exempt from the licensing requirements of the Minnesota Charitable Gambling Control Board. We have investigated the applicants and have not found any facts which would constitute a basis for denial of this application, under the provisions of the City's Gambling Ordinance. RECOMMENDATION Recommend that the City Council approve the single occasion Gambling Permit application for the Cottage Grove Lions Club. Brad Petersen -Acting Director of Public Safety 4/15/2026 1 City Council Action Request 7.H. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Temporary Liquor License - Cottage Grove Lions Club Staff Recommendation Authorize issuance of a temporary intoxicating liquor license to Kaitlyn Tobritzhofer on behalf of the Cottage Grove Lions Club on June 18 - 20, 2026, at Kingston Park (9195 75th Street South). Budget Implication N/A Attachments 1. Memo - Public Safety 1 City Council Action Request 7.I. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Temporary Liquor License - St Paul Park Lions Club Staff Recommendation Authorize issuance of a temporary intoxicating liquor license to Zac Dockter on behalf of the St Paul Park/Newport Lions Club on June 19 - 20, 2026, at Kingston Park (9195 75th Street South). Budget Implication N/A Attachments 1. Memo - Public Safety 1 City Council Action Request 7.J. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Liquor and Tobacco License — Grove Liquor Staff Recommendation Approve the Off-Sale Liquor and Tobacco License applications for Allison Terese Penman, Grove Liquor, located at 7155 Jorgensen Lane S, Suite 150, Cottage Grove, Minnesota. Budget Implication N/A Attachments 1. Memo - Tobacco & Liquor License (Grove Liquor, LLC) 2. Memo - Public Safety To: From: Date: Subject: Background All establishments selling liquor or tobacco in the City of Cottage Grove are required to be licensed by the City Clerk pursuant to Minnesota State Law (Chapter 340A) and City Ordinances (Sections 3-11-5 and 3-5-1). Allison Terese Penman is seeking to purchase Bills Liquor Store, located at 7155 Jorgensen Lane S, Suite 150, Cottage Grove, MN 55016. The applicant has formally submitted both a tobacco and a liquor license application for this transition. Under this new ownership, the store’s name will be changed to Grove Liquor. The application is complete and in compliance with City ordinances. The Department of Public Safety conducted the required background investigations and discovered no evidence or facts that would prevent Allison Terese Penman from receiving these licenses. Furthermore, the applicant has provided a copy of the executed lease agreement for the premises, which has been verified and placed on file as part of the permanent record. Once accepted by the Council, the liquor license application will be forwarded to the State of Minnesota Liquor and Gambling Division for final review and approval. Additionally, the tobacco application will be forwarded to the State of Minnesota Department of Revenue for their required records and oversight. Recommendation Approve the Off-Sale Liquor and Tobacco License applications for Allison Terese Penman, Grove Liquor, located at 7155 Jorgensen Lane S, Suite 150, Cottage Grove, Minnesota. � Cottage \..U Grove Department of Public Safety Police • Fire • EMS I(,,,. 11105perity Meet =========================================== ''ere Pride ao6 To: City Administrator Jennifer Levitt From: Date: Acting Director of Public Safety Brad Petersen April 28, 2026 Subject: LIQUOR & TOBACCO LICE NSE APPLICATION -New Owner INTRODUCTION All locations within the City of Cottage Grove that sell alcoholic beverages and tobacco are required by State Law and City Ordinance t o be licensed. BACKGROUND Pursuant to City Ordinance, Allison Terese Penman has submitted an application to purchase Bills Liquor Store, 7155 Jorgensen Lane S, Suite 150, Cottage Grove, MN 55016. The new store name will now be Grove Liquor. The Department of Public Safety is required to conduct a police investigation of the applicant in charge. DISCUSSION The application of Allison Terese Penman, as submitted, is complete and in compliance with our ordinance. We have investigated the applicant and have not found any facts which would constitute a basis for denial under the provisions of the City Liquor Ordinance and Tobacco City Ordinance or Minnesota Statutes relating to alcoholic beverages and tobacco. RECOMME NDATION Recommend that the City Council approve the Liquor License and Tobacco application for Grove Liquor (formerly Bills Liquor). Brad"'Petersen -Acting Director of Public Safety 4/28/2026 1 City Council Action Request 7.K. Meeting Date 5/6/2026 Department Community Development Agenda Category Action Item Title Rental License Approvals Staff Recommendation Approve the issuance of rental licenses to the properties listed in the attached table. Budget Implication N/A Attachments 1. Rental License Approvals CC Memo 2. Rental License Approvals Table TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Drewry, Code Enforcement Officer DATE: April 28, 2026 RE: Rental License Approvals Background/Discussion Rental licenses are required for nonowner-occupied residential properties (City Code Title 9-13, Property Maintenance, and Title 9 -14, Rental Licensing) and are issued on a biennial basis. The licensing process includes submittal of the rental license application, payment of the rental license fee, and public criminal history report. Rental inspections are conducted on all rental properties as part of the licensing process. Once all information has been submitted and the inspection satisfactorily completed, the Council must approve the license prior to it being issued. The properties listed in the attached table have completed the licensing process and are ready to have their licenses issued following Council approval. Recommendation Approve the issuance of rental licenses to the properties listed in the attached table. 2026 RENTAL LICENSES CITY COUNCIL APPROVAL - MAY 6, 2026 RENTAL LICENSE NUMBER PROPERTY STREET #PROPERTY STREET NAME PROPERTY OWNER RENT-002026 7936 Gresham Lane South Thies, Jason RENT-002064 6744 Meadow Grass Lane South Maraki, LLC RENT-002065 6794 Pine Crest Trail South Maraki, LLC RENT-002172 7655 Hyde Avenue South Invitation Homes RENT-002924 9021 Jareau Avenue South Nick George RENT-003143 6740 Hinterland Trail South Eva Zhou RENT-003150 6632 Hinterland Trail South Mathew Reem RENT-003161 9830 71st Street South Wayne Schlicht RENT-003164 7382 Timber Crest Drive South Maraki, LLC MULTI-FAMILY: Hinton Heights, 7750 Hinton Avenue South: 24 Buildings, 249 Units 1 City Council Action Request 7.L. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Package & Workers Compensation Policies Renewal Staff Recommendation Authorize the purchase of workers compensation insurance from the League of Minnesota Cities Insurance Trust (LMCIT) in the amount of $554,131, which includes our experience modifier, a premium discount, and a $25,000 per occurrence medical deductible. Budget Implication Included in the budget. Attachments 1. 2026 Package Policy Work Comp Renewal Memo To: Honorable Mayor and City Council Members Jennifer Levitt, City Administrator From: Joe Fischbach, HR Manager Date: April 30, 2026 Subject: Package & Workers Compensation Policies Renewal The City of Cottage Grove received the insurance proposal from our insurance agent, First National Insurance, for the renewal of our package policy. The coverage types and premiums are broken down as follows: Coverage Type: (Policy Period April 3 to April 3) 2022- 2023 Premium 2023- 2024 Premium 2024- 2025 Premium 2025- 2026 Premium 2026- 2027 Premium Package Policy: • Property/Mobile/Crime/Open Meeting Law 121,628 163,780 161,574 184,498 208,166 • Automobile 45,365 43,045 72,523 68,471 75,331 • Boiler & Machinery 15,480 20,160 18,232 19,179 23,800 • Bonds 1,649 1,680 1,815 2,105 2,146 • General Liability 129,906 151,785 153,913 173,036 180,880 • Cyber 4,368 5,897 5,897 5,425 12,334 Total Premium 308,396 374,347 413,954 452,714 502,657 Package Policy The package policy for the period April 3, 2026 to April 3, 2027 includes property, mobile equipment, mobile, crime, open meeting law, automobiles, boiler and machinery, bonds, and general liability with a $50,000 per occurrence deductible, $100,000 policy period aggregate. Once we exceed the annual aggregate of $100,000, a $1,000 per loss deductible would apply. The deductible for our Boiler and Machinery policy is $2,500 per occurrence. Staff is recommending increasing cyber coverage from $500,000 to the LMCIT maximum $2 million. Overall, our premium increased from $452,714 to $502,657 (about 11% more). As you can see, coverage for property, general liability and cyber is where the increases occurred. The increase can be attributed to several factors. The main factor is the total insured value (TIV) of property went from $169,124,384 to $209,880,188. Workers Compensation Policy 1. Regular Premium Option Experience Modifier 2023 Rates 2024 Rates 2025 Rates 2026 Rates Description 6.63 5.64 4.60 3.449 Ambulance Service 4.54 3.86 4.12 3.091 City Shop & Yard 0.76 0.65 0.41 0.309 Clerical Office Employees 9.98 8.48 7.61 5.711 Firefighters (Non-volunteer) Non-smoking 253.34 215.34 202.98 N/A Firefighters (Volunteer) Non-smoking 0.95 0.81 0.76 0.569 Municipal Employees 7.91 6.72 5.50 4.124 Parks 9.97 8.47 7.72 5.791 Police- Non-smoking 9.66 8.21 4.51 3.385 Street Construction 4.06 3.45 2.57 1.925 Waterworks 3.88 3.10 3.88 2.91 Police Reserves 1.79 1.52 1.91 1.43 Club- Country/Golf 4.38 3.72 3.57 2.676 City Arena 0.52 0.44 0.00 0.00 Elected or Appointed Officials 2. Deductible Option 1,000 1.90% 13,983 636,092 2,500 3.50% 25,759 624,316 5,000 5.00% 36,798 613,277 10,000 7.00% 51,517 598,558 25,000 11.50% 84,635 565,440 50,000 15.00% 110,394 539,681 The City moved to the $25,000 deductible level in 2018. This year, staff is recommending staying at the $25,000 deductible level. This amount would be $565,440. Non-Smoker Credit for Police and Firefighters The LMCIT also offers a 10% rate credit for non-smoking police and firefighters. To qualify for the credit, the City must obtain written statements from at least 90% of the members of the department. The statement must be signed and dated and must state that the employee does not smoke and has not smoked within the last six months. LMCIT gives this discount because several of the diseases presumed by statute to be job-related for firefighters and police officers – various heart diseases, lung diseases, and cancers – are also related to smoking. Fire or police departments with very few smokers represent a lower risk for these types of claims. The City surveyed the police and fire department personnel and 90% of the police and fire personnel are non-smokers; therefore, both classifications (police and fire) are receiving a 10% discount in their classification rate. 3. Retrospective Rating Option Under the LMCIT’s retrospective-rating option, the City’s final premium cost reflects its own, actual loss experience for the year. Retro rating is a form of risk retention. The City’s final premium with a retro is a function of the City’s own losses. With good experience, a retro can save the City significant money during the long run. Of course, the City is also subject to possible premium increases if it experiences a lot of injuries or a single big loss. Cities that select a retro option pay a deposit premium at the beginning of the agreement period. Six months after the end of the agreement year, the City’s premium is adjusted up or down based upon the City’s actual incurred losses for that year. That adjustment is repeated annually until all claim activity ceases permanently. This includes activity on claims that reopen and claims for injuries that are filed later for an accident occurring within the retro year. The quote received from the League is: Retro-Rated Minimum Factor Estimated Minimum Premium Retro-Rated Maximum Premium Estimated Maximum Premium .309% $227,411 1.300% $956,747 .259% $190,613 1.500% $1,103,938 .187% $137,624 2.000% $1,471,918 Summary Year 2025 2026 Manual Premium 835,915 758,721 Experience Mod 1.39 326,007 0.97 -22,762 Standard Premium 1,161,922 735,959 Premium Discount -138,703 -85,884 Net Premium 1,023,219 650,075 Deductible Option ($25,000 per occurrence) -110,383 -84,635 Adjustment for Commission -18,257 -11,309 Premium 894,579 554,131 Recommendation Authorize the purchase of workers compensation insurance from the League of Minnesota Cities Insurance Trust (LMCIT) in the amount of $554,131 which includes our experience modifier, a premium discount, and a $25,000 per occurrence medical deductible. 1 City Council Action Request 7.M. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Tort Liability Limits Staff Recommendation It is recommended that the City not waive the tort cap liability limits. Budget Implication N/A Attachments 1. 20260429 Tort Liability Limits Memo To: Honorable Mayor and City Council Members Jennifer Levitt, City Administrator From: Joe Fischbach, HR Manager Date: April 29, 2026 Subject: Tort Liability Limits Cities that obtain liability insurance coverage from the League of Minnesota Cities Insurance Trust (LMCIT) must decide annually whether to waive the statutory tort liability limits. State Law limits the amount of tort liability to $500,000 per person or $1,500,000 per occurrence. This is often referred to as the “tort cap.” If the City waives the tort cap but does not purchase excess coverage, then the liability limit paid by LMCIT is $2,000,000 per person or occurrence, since this is LMCIT’s coverage limit. If the City waives the tort cap and purchases excess coverage, then the liability limit is increased to the amount of the excess coverage. Waiving tort cap coverage exposes the City to claims outside of the LMCIT coverage limits and obtaining excess coverage is an additional expense. RECOMMENDATION It is recommended that the City not waive the tort cap liability limits. 1 City Council Action Request 7.N. Meeting Date 5/6/2026 Department Finance Agenda Category Resolution Title Call for Public Hearing pertaining to Conduit Debt Host Approvals Staff Recommendation Adopt resolution 2026-068 calling for a public hearing. Budget Implication N/A Attachments 1. Memo - Host Approval - Call Public Hearing 2. Cottage Grove - Resolution 2026-068 199749461v3 To: Mayor and City Council Members Jennifer Levitt, City Administrator From: Brenda Malinowski, Finance Director Nate Carlson, Economic Development Manager Date: April 20, 2026 Subject: Call for Public Hearing: Presbyterian Homes Refunding Revenue Bonds Host Approval INTRODUCTION & DISCUSSION The City of Cottage Grove has received a request from Presbyterian Homes to grant host approval to the City of Saint Paul Park regarding the refinancing of 2017 conduit debt that is also hosted by the City of Saint Paul Park. In order to refinance the senior housing facility (the “Project”) located at 8200 Hadley Avenue South (the “Project”) in the City of Cottage Grove (the “City”), PHS/Cottage Grove, Inc., a Minnesota nonprofit corporation, and CG Care Center, LLC, a Minnesota limited liability company (together, known as “Presbyterian Homes”) desire that the City of St. Paul Park (the “Issuer”) sell not more than $52,000,000 in revenue obligations (the “Series 2026 Bonds”) under Minnesota Statutes, Chapter 462C (the “Housing Act”) and Section 471.656 (the “Joint Powers Act”). The Joint Powers Act allows such obligations to be issued by one municipality for the improvement of property located outside of its corporate boundaries if the obligations are issued under a joint powers agreement between the municipality issuing the obligations and the municipality in which the property to be acquired or improved is located. The Series 2026 Bonds would refund certain revenue bonds (the “Original Bonds”) issued by the Issuer in 2017 to finance and refinance the Project. Although the Project is located in the City, when the Original Bonds were to be issued in 2017, the City was not the original conduit issuer. Therefore, at Presbyterian Homes’ request, the Issuer issued the Original Bonds pursuant to a cooperative agreement between the City and the Issuer (the “Joint Powers Agreement”). Presbyterian Homes has now requested that the Issuer issue the Series 2026 Bonds to refund the Original Bonds. Because the Project to be refinanced is located in the City, the Series 2026 Bonds may only be issued if the City Council approves the issuance of the Series 2026 Bonds after a public hearing. 199749461v3 The City will have no financial obligation with respect to the proposed Series 2026 Bonds, and the Series 2026 Bonds will not be treated as a debt of the City or count against any of the City’s debt limitations. The issuance of the Series 2026 Bonds will not affect the City’s credit rating on bonds it issues for municipal purposes. This public hearing would be held on May 20th at the City Council meeting. The costs of all required advertising and professional services related to this bond issue are the responsibility of Presbyterian Homes. Documents will be prepared by Presbyterian Homes’ legal counsel. ACTION REQUESTED Consider adopting the attached resolution calling for the public hearing on May 20, 2026 at 7:00 PM. CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION NO. 2026-068 RESOLUTION CALLING A PUBLIC HEARING FOR THE PURPOSE OF PROVIDING HOST APPROVAL FOR THE ISSUANCE OF REVENUE OBLIGATIONS BY THE CITY OF ST. PAUL PARK, MINNESOTA BE IT RESOLVED by the City Council of the City of Cottage Grove, Minnesota (the "City") as follows: Section 1. Recitals. 1.01. Pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota Statutes, Chapter 462C, as amended (the “Act”), a municipality is authorized to issue revenue bonds to finance multifamily housing developments. 1.02. Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the obligations are issued under a joint powers agreement between the municipality issuing the obligations and the municipality in which the property to be acquired or improved is located. Pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two municipalities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised and the joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units. 1.03. The City entered into a Cooperative Agreement dated as of August 1, 2017 (the “Cooperative Agreement”), with the City of St. Paul Park, Minnesota (“Issuer City”), whereby the City approved and consented to the issuance of obligations by the Issuer City in an aggregate principal amount of not to exceed $70,000,000 (as further described below, the “2017 Obligations”) for the purpose of financing the acquisition, construction, and equipping of an addition to Phase I (as defined below) consisting of independent living units, a skilled nursing wing, common space, and underground parking stalls located at 8200 Hadley Avenue South, Cottage Grove, Minnesota (collectively, “Phase II”) and to refund the City’s Senior Housing Revenue Bonds (PHS/Cottage Grove, Inc. Project), Series 2006A issued in the original aggregate principal amount of $21,105,000 (the “2006A Bonds”) and the City of Cottage Grove, Minnesota Subordinate Senior Housing Revenue Bonds (PHS/Cottage Grove, Inc. Project), Series 2006B issued in the original aggregate principal amount of $8,075,000 (the “2006B Bonds,” and together with the Series 2006A Bonds, the “2006 Bonds”). 1.04 The proceeds of the City’s 2006 Bonds were used for the acquisition, construction and equipping of a senior housing facility located at 8200 Hadley Avenue South, Cottage Grove, Minnesota, consisting of independent living units, assisted living units, enhanced assisted living units, and memory care units (collectively, “Phase I,” and together with Phase II, the “Project”). The Project is owned by PHS/Cottage Grove, Inc., a Minnesota nonprofit corporation, and the skilled nursing facility portion of the Project is operated by CG Care Center, LLC, a Minnesota nonprofit limited liability company (collectively, the “Borrower”) and constitutes a multifamily housing development authorized under the terms of the Act. 1.05. On August 17, 2017, the Issuer City issued the 2017 Obligations consisting of its (i) Senior Housing Revenue Bonds (Presbyterian Homes and Services – Norris Square Project) Series 2017 (the “2017 Bonds”) issued in the original aggregate principal amount of $6,325,000, (ii) Senior Housing Revenue Refunding Note (Norris Square Project) Series 2017A (the “2017A Note”) issued in the original aggregate principal amount of $25,428,193.83, and (iii) Senior Housing Revenue Note (Norris Square Project) Series 2017B (the “2017B Note,” and together with the 2017 Bonds and the 2017A Note, the “2017 Obligations”) issued in the original aggregate principal amount of $21,571,806.17. 1.06. The Borrower has proposed that the Issuer City approve and issue bonds (the “2026 Bonds”), in one or more series, in the aggregate principal amount of not to exceed $52,000,000. The Borrower intends to apply the proceeds of the 2026 Bonds to (i) refund all or a portion of the 2017 Obligations; (ii) fund any required reserves; and (iii) pay costs of issuance of the Bonds. 1.07. In accordance with Section 147(f) of the Code, because the Project to be refinanced by the Bonds is located in the City, prior to the issuance of the 2026 Bonds by the Issuer City, the City Council of the City is required to: (i) conduct a public hearing in accordance with the requirements of Section 147(f) of the Code with respect to the proposal to issue the 2026 Bonds; and (ii) approve the issuance of the 2026 Bonds by the Issuer City to refinance the Project. 1.08. The Issuer City has also been advised that a public hearing and City Council approval of the refinancing of the Project is required under Section 147(f) of the Internal Revenue Code of 1986, because the Issuer City is the governmental unit issuing the 2026 Bonds. Section 2. Actions. 2.01. The City Council will meet at 7:00 p.m. on Wednesday, May 20, 2026, to conduct a public hearing and consider the proposed issuance of the 2026 Bonds by the Issuer City in accordance with Section 147(f) of the Code, to refinance the Project. 2.02. The City Clerk or Bond Counsel is hereby authorized and directed to publish a notice of the public hearing, in substantially the form attached hereto as EXHIBIT A in the Pioneer Press, the official newspaper of and a newspaper of general circulation in the City. The notice shall be published once at least seven (7) days prior to the date of the public hearing in accordance with the Code. 2.03. For avoidance of doubt, the City affirms the Cooperative Agreement and authorizes its application to the refunding of the 2017 Obligations issued thereunder by the 2026 Bonds. 2.04. The Borrower shall pay to the City any and all costs paid or incurred by the City in connection with the 2026 Bonds or the refinancing of the Project, whether or not the refinancing is carried to completion, and whether or not the Bonds or operative instruments are executed and delivered. Approved by the City Council of the City of Cottage Grove, Minnesota this 6th day of May, 2026. Mayor __________________________________ ATTEST: _________________________ City Clerk EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF COTTAGE GROVE, MINNESOTA NOTICE OF A PUBLIC HEARING TO BE CONDUCTED BY THE CITY OF COTTAGE GROVE WITH RESPECT TO THE ISSUANCE OF REVENUE OBLIGATIONS BY THE CITY OF ST. PAUL PARK NOTICE IS HEREBY GIVEN that the City Council of the City of Cottage Grove, Minnesota (the "City"), will hold a public hearing on Wednesday, May 20, 2026, at or after 7:00 p.m. in the City Council Chamber in City Hall, 12800 Ravine Parkway South in the City, for the purpose of conducting a public hearing in accordance with Section 147(f) of the Internal Revenue Code of 1986 (the “Code”), to consider a proposal that the City grant approval to the issuance of one or more series of revenue bonds (the "Bonds"), in an amount not to exceed $52,000,000 by the City of St. Paul Park, Minnesota (the "City of St. Paul Park") under Minnesota Statutes, Chapters 462A and 462C, as amended (the "Act"), for the benefit of PHS/Cottage Grove, Inc., a Minnesota nonprofit corporation and CG Care Center, LLC, a Minnesota nonprofit limited liability company, or affiliates thereof (collectively, the "Borrower"). The proceeds of the sale of the Bonds will be used to make a loan to the Borrower or an affiliate thereof, and used to (a) refund all or a portion of the City of St. Paul Park’s (i) $6,325,000 Senior Housing Revenue Bonds (Presbyterian Homes and Services – Norris Square Project) Series 2017 (the “2017 Bonds”), (ii) $25,428,193.83 Senior Housing Revenue Refunding Note (Norris Square Project) Series 2017A (the “2017A Note”), and (iii) $21,571,806.17 Senior Housing Revenue Note (Norris Square Project) Series 2017B (the “2017B Note”), (b) fund any required reserves, and (c) pay certain costs of issuance of the Bonds. The proceeds of 2017 Bonds were used to finance the acquisition, construction and equipping of a skilled nursing wing addition located at 8200 Hadley Avenue South, Cottage Grove, Minnesota (the “Skilled Nursing Facility”). The proceeds of the 2017A Note were used to refund all or a portion of the City of Cottage Grove, Minnesota Senior Housing Revenue Bonds (PHS/Cottage Grove, Inc. Project), Series 2006A issued in the original aggregate principal amount of $21,105,000 (the “2006A Bonds”) and the City of Cottage Grove, Minnesota Subordinate Senior Housing Revenue Bonds (PHS/Cottage Grove, Inc. Project), Series 2006B issued in the original aggregate principal amount of $8,075,000 (the “2006B Bonds,” and together with the Series 2006A Bonds, the “2006 Bonds”), the proceeds of which were issued for acquisition, construction and equipping of a 144-unit senior housing facility located at 8200 Hadley Avenue South, Cottage Grove, Minnesota, (“Phase I”). The proceeds of the 2017B Note were used to finance the acquisition, construction and equipping of an addition to Phase I consisting of independent living units, the Skilled Nursing Facility, common space, and underground parking stalls (collectively, “Phase II,” and together with Phase I, the “Project”). The Project will continue to be owned and/or operated by the Borrower or an affiliate thereof. The Bonds will be special, limited obligations of the City of St. Paul Park, and the Bonds and interest thereon will be payable solely from the revenues and assets pledged to the payment thereof. No holder of any Bonds will ever have the right to compel any exercise of the taxing power of the City to pay the Bonds or the interest thereon, nor to enforce payment against any property of the City. The Bonds are to be payable solely from revenues and security provided by the Borrower to the City of St. Paul Park and pledged to the payment of the Bonds. This notice is intended to comply with the public notice requirements of Section 147(f) of the Code. All interested parties are invited to attend and present comments at the public hearing regarding the plan of finance, the issuance of the Bonds and the refinancing of the Project. In addition, interested persons may direct any questions or file written comments respecting the proposal with the City Clerk, at or prior to said public hearing. Dated: May __, 2026 BY ORDER OF THE CITY COUNCIL OF THE CITY OF COTTAGE GROVE, MINNESOTA /s/ City Clerk City of Cottage Grove, Minnesota 1 City Council Action Request 7.O. Meeting Date 5/6/2026 Department Public Safety Agenda Category Action Item Title Regions EMS Medical Direction Agreement Staff Recommendation Approve and sign the Regions EMS Medical Direction Agreement. Budget Implication It's a 5-year agreement with an annual fee of $18,250, which is a $3,258 increase from the 2009 agreement. There is a 3% increase in subsequent years. Attachments 1. Regions EMS Medical Direction Renewal memo 2. Regions EMS Medical Direction Agreement To: From: Date: Subject: Introduction and Background Agreement community paramedic program oversight and the long and successful relationship Cottage Grove Public Safety has had with Regions EMS for decades. Regions Hospital EMS also provides access to their Paramedic education program and supply chain/pharmacy. Recommendation 1 City Council Action Request 7.P. Meeting Date 5/6/2026 Department Public Safety Agenda Category Action Item Title Authorization to sell tender Staff Recommendation Authorize the sale of a 1996 Volvo tender. Budget Implication The tender will be sold on MN Bid with a reserve of $10,000. Attachments 1. Authorization to Sell Tender To: From: Date: Subject: Introduction Recommendation 1 City Council Action Request 7.Q. Meeting Date 5/6/2026 Department Community Development Agenda Category Action Item Title Hohenstein’s – Lower Potency Hemp Edible Warehouse/Wholesale Staff Recommendation Adopt Resolution 2026-074 approving the Conditional Use Permit for a Lower Potency Hemp Edible Warehouse and Wholesale operation at 8301 95th Street South. Budget Implication N/A Attachments 1. Hohenstein LPHE CC Memo 2. Hohenstein LPHE Resolution 2026-074 3. Hohenstein LPHE Buffer Maps TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Pierret, AICP, Senior Planner DATE: April 28, 2026 RE: Hohenstein’s – Lower Potency Hemp Edible Warehouse/Wholesale Proposal Karl Hohenstein, on behalf of Hohenstein Real Estate LLC (Applicant) has submitted an applica- tion for a Conditional Use Permit (CUP) for a low potency hemp edible warehouse and wholesale operation at 8301 95th Street South. Site Location Review Schedule Application Received: April 9, 2026 Planning Commission Meeting: April 27, 2026 City Council Meeting: May 6, 2026 60-Day Review Deadline: June 8, 2026 Honorable Mayor, City Council, and Jennifer Levitt Planning Commission The Planning Commission reviewed the request at their April 27, 2026, meeting. No residents participated in the public hearing. The Planning Commission unanimously (7-to-0 vote) recommended approval of the application. The State of Minnesota legalized recreational cannabis use and sales in 2023 under Statute 342. The Office of Cannabis Management (OCM) oversaw the preparation of cannabis rules from 2023 to 2025. The City of Cottage Grove Zoning Ordinance was updated in 2024 to add cannabis uses and regulations including regulations for cannabis and low potency hemp edible warehouse and wholesale operations. All businesses in the lower potency hemp edible marketplace must obtain proper licensure and registration with the State of Minnesota as well as local permits and registration with the City of Cottage Grove. The Applicant currently owns the property and operates Hohenstein Distribution, which is a wholesale distributor specializing in domestic, imported, and distinctive craft beers. Part of their operations in recent years has included the wholesale and warehousing of low potency hemp edibles as allowed under State rules. The Applicant has been issued a Low Potency Hemp Edible Warehouse/Wholesale license by the State Office of Cannabis Management. All existing low potency hemp edible businesses that operated under previous state rules must obtain local approvals to comply with current City Codes and to meet state licensure requirements that the business complies with local zoning codes. Comprehensive Plan and Zoning The property is currently zoned I-1, General Industrial. The General Industrial District is intended to provide a district which is appropriate for manufacturing, compounding, processing, packaging or treatment of products. The property is currently guided for industrial use in the 2040 Comprehensive Plan. Lower Potency Hemp Edible Wholesale and Warehousing activities are allowed with a Conditional Use Permit in the I-1, General Industrial District. All cannabis uses and lower potency hemp edible uses must comply with Title 11-4-18 of the City Zoning Code. Honorable Mayor, City Council, and Jennifer Levitt Conditional Use Permit When evaluating any conditional use permit application, the Planning Commission shall consider the following findings: 1. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. 2. The establishment, maintenance or operation of the conditional use will promote and en- hance the general public welfare and will not be detrimental to or endanger the public health, safety, morals or comfort. 3. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purposes already permitted, nor substantially diminish and impair property values within the neighborhood. 4. The establishment of the conditional use will not impede the normal and orderly develop- ment and improvement of surrounding property for uses permitted in the district. 5. Adequate public facilities and services are available or can be reasonably provided to accommodate the use which is proposed. 6. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. 7. The conditional use complies with the general and specific performance standards as specified by the Zoning Code. The use as a low potency hemp edible warehouse and wholesale business is consistent with the findings above as described in the following report. The Office of Cannabis Management (OCM) has a separate registration and licensing process for lower potency hemp edible warehouse and wholesale businesses. All cannabis and low-potency hemp edible businesses must obtain local approvals and registrations and pass an OCM inspection. The City received confirmation that the Applicant has been issued a Low Potency Hemp Edible Wholesaler license from the OCM on April 8, 2026. Since the Applicant has been wholesaling and warehousing low potency hemp edibles since before the adoption of cannabis statutes, the Applicant may continue operations on-site as they work through the Conditional Use Permit and local registration process. State Statute 342.455 includes standards business owners must adhere to, including security and building standards. These standards are overseen by the OCM, and property inspections are conducted by OCM. F.1. No exterior storage is allowed, including storage of products in semis or trailers that are parked outside of an enclosed building. The Applicant has not proposed exterior storage, and no exterior storage will be allowed on site. Honorable Mayor, City Council, and Jennifer Levitt F.2. All mechanical, odor suppression equipment and trash enclosures must comply with City Code Sections 11-3-8 and 11-3-9. The business will operate within an existing building where mechanical equipment and trash enclosures meet City standards. No new mechanical equipment is proposed and any changes to mechanical equipment or trash enclosures must be reviewed by Planning staff in compliance with City Code. No odor suppression equipment is required as the Applicant is not processing or manufacturing cannabis products. Retail sales are prohibited in industrial districts. No retail sales are proposed on site. The business is not an on-sale or off-sale liquor establishment and will not conduct retail sales. The business is not an Adult Use Establishment as defined. No retail sales are proposed as the property is zoned I-1, General Industrial District. No on-site consumption is proposed. The business will not be manufacturing or growing cannabis products that would cause an odor. The business in question is at least 1,000 feet from any other cannabis or lower-potency hemp edible uses (Leafline and Banks Distro). Honorable Mayor, City Council, and Jennifer Levitt b. The location of all cannabis uses must comply with the following: 1. More than 1,000 feet from a school as measured from property line of the school to the cannabis business. The property is over 1,000 feet from both Armstrong Elementary School and Pine Hill Elementary School. Honorable Mayor, City Council, and Jennifer Levitt 2. More than 500 feet from a day care that is in the B1, B2, B3, PB, or MU zoning district as measured from property line of the day care to the cannabis business. The property is over 500 feet from KinderCare at 8453 East Point Douglas Road. Honorable Mayor, City Council, and Jennifer Levitt There are no residential treatment facilities within 500 feet of the property. The property is over 500 feet from the nearest park features in Hamlet Park. Honorable Mayor, City Council, and Jennifer Levitt d. Manufacturing, production, testing, or processing of cannabis, wholesale (if products stored on-site) or warehousing must be setback a minimum of 1,000 feet from a residential zoning district or residential use as measured from the cannabis use property line to the property line of the nearest residential zoning district or residential use. Honorable Mayor, City Council, and Jennifer Levitt G.8. Signs must comply with the standards in City Code Title 12 for the relevant zoning district in which the use is located except for the following: a. No cannabis business shall have more than two signs. b. Blinking, moving, and flashing signs that are visible from the exterior of the building are prohibited. c. No lower-potency hemp edible use shall advertise the lower-potency hemp edible products on more than one exterior sign. d. No interior sign shall be visible from the exterior of the building. G.9. Cannabis uses must meet the minimum parking requirements for each type of use as stated in City Code 11-3-4. Honorable Mayor, City Council, and Jennifer Levitt The existing building is required to have 132 total parking spaces for office space and warehouse space. There are 132 parking spaces on site. No additional parking is necessary. G.10. A security plan must be submitted to and approved by the Director of Public Safety to address security issues in order to protect the public health, safety, and welfare. The security plan must include, but is not limited to, addressing issues surrounding parking, traffic, securing of monetary transactions, building security and alarm systems both internal and external, screening, lighting, window and door placement, landscaping, age verification devices, and hours of operation. Public Hearing Notices The public hearing notice for the April 27, 2026 Planning Commission meeting was published in the Saint Paul Pioneer Press and mailed on April 15, 2026, to 15 property owners that are within 500 feet of the proposed project. Staff has not received any comments at the time of writing the report. Recommendation That the City Council adopt Resolution 2026-074 approving the Conditional Use Permit for a Lower Potency Hemp Edible Warehouse and Wholesale operation at 8301 95th Street South. Attachments Application and Submittal Materials CITY OF COTTAGE GROVE, MINNESOTA A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A WHEREAS, Karl Hohenstein, on behalf of Hohenstein Real Estate LLC (Applicant), applied for a Conditional Use Permit for Lower Potency Hemp Edible Warehouse and Wholesale operation to be located at 8301 95th Street South, at the property legally described below: Lot 1 Block 1, Glengrove Industrial Park 9th Addition, Cottage Grove, Washington County, State of Minnesota. Commonly known as 8301 95th Street South, Cottage Grove, Washington County, State of Minnesota. WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property, and a public hearing notice was published in the St. Paul Pioneer Press; and WHEREAS, a planning staff report, which detailed specific information on the property, and the application request was prepared and presented; and WHEREAS, the public hearing was open for public testimony. No public testimony was received; and WHEREAS, the Planning Commission unanimously (7-to-0 vote) recommended that the City Council approve the Conditional Use Permit application for the proposed lower potency hemp edible warehouse and wholesale operation at their April 27, 2026, meeting. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the Conditional Use Permit for a lower potency hemp edible warehouse and wholesale operation at the property legally described above, subject to the following conditions: 1. A City of Cottage Grove Low Potency Hemp Edible registration must be approved by December 31, 2026. 2. The business shall maintain registration and licensure with the State of Minnesota Office of Cannabis Management. 3. Signage is not approved with this Conditional Use Permit. Any proposed new signage shall meet the requirements of the City’s Sign Ordinance and require a separate building permit. Passed this 6th day of May 2026. Myron Bailey, Mayor City of Cottage Grove, Minnesota Attest: Cottage Grove, MN ± Date: 4/14/2026 8301 95th Street - Distance to Adjacent Use Id e a l A v e S 97th St S JamaicaAveS 95th St S 8235 7769 Legend Adjacent Use Parcels Proposed Business Front Proposed Business Front Buffer (1000 ft) Proposed Business Front Distance Between Proposed Storefront and LeafLine Labs: 1,005 ft. Distance Between Proposed Storefront and 7769 95th Street: 1,512 ft. 0 500250Feet Cottage Grove, MN ± Date: 4/13/2026 8301 95th Street - Distance To Nearest Childcare Id e a l A v e S 97th St S In m a n A v e S 90th St S Miller R d Private Road Ir v i n A v e S Hark n e s s R d In w o o d A v e S IndahlAveS EPoint DouglasRdS Ingb e r g T r a i l S JamaicaAveS IronwoodAveS State H w y 1 0 & 6 1 Gl e n d e n n i n g R d State H w y 1 0 & 6 1 R a m p 95th St S WPointDouglasRd Proposed Business Front KinderCare Legend Proposed Business Front Kindercare Proposed Business Front Buffer (500 ft)Distance Between Proposed Storefront and KinderCare: 2,645 ft. 0 800400Feet Cottage Grove, MN ± Date: 4/13/2026 8301 95th Street - Distance to Nearest Park Attraction Id e a l A v e S 97th St S Privat e R o a d E Poin t D o u g l a s R d S Ja m a i c a A v e S State H w y 1 0 & 6 1 W P o i n t D o u g l a s R d State H w y 1 0 & 6 1 R a m p Gl e n d e n n i n g R d 95th St S Proposed Business Front WAG Dog Park Legend Proposed Business Front Wag Dog Park Proposed Business Front Buffer (500 ft)Distance Between Proposed Storefront and Park Attraction: 1,750 ft. 0 650325Feet Cottage Grove, MN ± Date: 4/13/2026 8301 95th Street - Distance To Nearest Residential Zone 97th St S In m a n A v e S 98th St S 96th St S In g b e r g C o u r t 99th St S 97th A v e S Imp e r i a l A v e S 100th St S He m i n g w a y A v e 91st St S 96 t h S t S C t 90th St S Ingb e r g T r a i l S In d a h l A v e S Id e a l A v e S He a t h A v e S In w o o d A v e S Ja m a i c a A v e S He m i n g w a y A v e S E Po i n t D o u g l a s R d S Gl e n d e n n i n g R d State H w y 1 0 & 6 1 State H w y 1 0 & 6 1 R a m p 95th St S W Po i n t D o u g l a s R d Pr i v a t e R o a d Legend Proposed Business Front Residential Zones Proposed Business Front Buffer (1000 ft)Distance Between Proposed Storefront and Nearest Residential Zone: 2,518 ft. Proposed Business Front 0 1,000500Feet Cottage Grove, MN ± Date: 4/13/2026 8301 95th Street - Distance To Nearest School 95th St S 100th St S 97th St S Hamlet AveS HarknessAveS In m a n A v e S 88th St S 102ndStS 103rdStS HydeAveSHint o n A v e S Hale Ct S 89th St S 85th St S Hinton Avenue South 92nd St S 96th St S Hayward Ave S Hilo L a n e ImperialAveS 97th Ave S Lower94thStS Harrow Ct S 98 t h S t S 94th St S 87th St S GriffinAvenue South Ironwood Ave S IngbergTrailS Hark n e s s R d Indy B l v d In w o o d A v e S Hadley Ave S 104th Street South He m i n g w a y A v e Ha m e s C t S 91st St S EPointDouglas RdS 96th St S Ct Heath Ave S Ira Ave S HaleAveS 90th St S 103rd Street South State H w y 1 0 & 6 1 Hames AveS IdenAveS IndahlAve S JamaicaAveS Hemingway AveS 105th Street South Gl e n d e n n i n g R d Id e a l A v e S PrivateRoad W Po i n t D o u g l a s R d Proposed Business Front Pine Hill Elementary Armstrong Elementary Distance Between Proposed Storefront and Pine Hill Elementary: 6,137 ft. Legend Proposed Business Front Nearest Schools Proposed Business Front Buffer (1000 ft) Distance Between Proposed Storefront and Armstrong Elementary: 3,859 ft. 0 1,400700Feet Cottage Grove, MN ± Date: 4/14/2026 8301 95th Street - Overall Buffers 0 3,0001,500 Feet 88th St S Ja m a i c a A v e S 90th St S Ha d l e y A v e S Hemingway Ave S 95th St S He m i n g w a y A v e 97th St S 100th St S Proposed Business Front LeafLine Labs (1,005 ft from proposed business front) Residential Zone (2,518 ft from proposed business front) WAG Dog Park (1,750 ft from proposed business front) Pine Hill Elementary (6,137 ft from proposed business front) Armstrong Elementary (3,859 ft from proposed business front) KinderCare (2,645 ft from proposed business front) Legend Buffer To Residential (2,518ft) Buffer to 7769 95th St (1,512ft) Buffer to Nearest Park Attraction (1,750ft) Buffer to KinderCare (2,645ft) Buffer to Nearest Schools (3,859ft) (6,137ft) Buffer to LeafLine (1,005ft) 7769 95th St (1,512 ft from proposed business front) 1 City Council Action Request 7.R. Meeting Date 5/6/2026 Department Community Development Agenda Category Action Item Title 10200 Kimbro Circle Accessory Structure Addition – Variance Staff Recommendation Adopt Resolution 2026-075 approving the variance request for an accessory structure addition within the required 20-foot side yard setback and within the front yard at 10200 Kimbro Circle South. Budget Implication N/A Attachments 1. Kimbro Variances CC Memo 2. Kimbro Variances Resolution 2026-075 3. Kimbro Variances (Exhibit 1 Narrative) 4. Kimbro Variances (Exhibit 2 Variance Package) 5. Kimbro Variances (Exhibit 3 Septic Location) 6. Kimbro Variances (Exhibit 4 Photos) 7. Kimbro Variances (Exhibit 5 Neighbor Comments) Proposal Site Location Review Schedule City Council Staff Report – Kimbro Circle Accessory Structure Variance Background Existing House and Accessory Structure Planning Considerations Zoning and Comprehensive Plan City Council Staff Report – Kimbro Circle Accessory Structure Variance Current Zoning 2040 Future Land Use Site Conditions The Applicant’s property is located on a 2.68-acre lot within a rural residential subdivision named Eagle Ridge. The property is located at the end of a cul-de-sac that serves eight properties. A 5- foot drainage and utility easement runs along the side lots lines, and a 10-foot drainage and utility easement runs along the rear lot line. The surrounding area is heavily wooded, and the property backs up to City and County owned parcels. The front property line is relatively narrow, about 45 feet wide at the right of way, and gradually widens out. A retaining wall wraps around the back of the house, and the rear yard of the property contains dense woods and steep slopes. The Applicant has noted there is an eagle nest on the southeast tree line adjacent to the house. The well is located at the northwest corner of the house behind the retaining wall, and the existing septic and its replacement area are located at the front of the house on the opposite side of the driveway from the existing accessory structure. There is a row of mature evergreen trees along the Applicant’s north property line that provides screening from the dwelling to the north. Property Site Conditions City Council Staff Report – Kimbro Circle Accessory Structure Variance Proposed Addition The Applicant is proposing to construct a 42-foot by 42-foot addition onto the existing accessory structure located in the front yard of the property, which would bring the total square footage of the structure to 2,424 square feet. The addition will line up with the north wall of the existing accessory structure and will be 10 feet from the side property line at its closest point. The project will also involve extension of the driveway on the northeast side of the accessory structure. The applicant has indicated that the intent of the addition is to provide indoor storage space for vehicles and trailers which are currently stored outdoors on the property. The addition will be constructed with materials to match the existing accessory structure and house. Existing materials on both City Council Staff Report – Kimbro Circle Accessory Structure Variance structures include vinyl lap siding, cement board lap, vertical board and batten siding/trim boards, metal wrapped fascia/soffits, and stone wainscoting. These materials are acceptable materials for accessory structures per Title 11-3-5 and will be verified and approved prior to the issuance of a building permit. Proposed Site Plan Tree Preservation and Screening Variance Requests – Yard Placement and Side Yard Setback City Council Staff Report – Kimbro Circle Accessory Structure Variance be located behind the principal structure. Being the existing accessory structure previously received variance approval to be constructed in the front yard, the proposed addition will be located in the front yard as well, which also requires a variance request. The addition to the accessory structure will remain over 100 feet from the front property line. The setback to the rear property line and all other property lines will be met. Building Setbacks Required Accessory Structure Setbacks Proposed Setbacks for Accessory Structure Addition Variance Requirements A. Purpose. The purpose of the variance is to allow variation from the strict application of the terms of this Title where, by reason of the exceptional physical characteristics of the property, the literal enforcement of the requirements of this Title would cause practical difficulties for the landowner. F. Findings. A variance may be granted only when all of the following conditions are found: 1. The variance is in harmony with the general purposes and intent of this Title. 2. The variance is consistent with the Comprehensive Plan. 3. The applicant for the variance establishes that there are practical difficulties in complying with this Title. “Practical difficulties,” as used in connection with the granting of a variance, means that all of the following must be found to apply: a. The property owner proposes to use the land in a reasonable manner for a use permitted in the zone where the land is located, but the proposal is not permitted by other official controls; b. The plight of the landowner is due to circumstances unique to the property and that are not created by the landowner; and c. The variance, if granted, will not alter the essential character of the neighborhood. 4. Economic considerations alone do not constitute practical difficulties. • The proposal puts the property to a reasonable use: o The proposal will not change the current use of the property. It will remain single family residential. It will allow us to maintain the existing forest with mature trees, prairie, and gardens. It also allows us to remove trailers and vehicles from view. • There are unique circumstances to the property not created by the landowner: City Council Staff Report – Kimbro Circle Accessory Structure Variance o The lot is funnel shaped in approaching the house, the house and septic and well cut off access to the back of the property. Large drainage swales, irregular hills and slopes as well as retaining walls and heavily forested land eliminate buildable sites. There is also an eagle nest on the property we do not want to disturb. • The conditions upon which an application for a variance is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classifications. Please list the conditions that are unique: o The same conditions as noted above apply. o The property shape and house location within it. o Heavily forested o Locations of septic drainfield and well o Topography of land is full of drainage swales, hills, and ravines. • The purpose of this variance is not based exclusively upon a financial hardship. The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. • The proposed variance will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety. Please identify any potential impact the requested variance may have. o There are no negative impacts to granting the variance. Findings The findings of fact for a favorable recommendation that were considered during the review are identified as follows: A. The variance is in harmony with the general purposes and intent of the Zoning Code to protect the health, safety, morals, comfort, convenience and general welfare of the public. B. The variance is consistent with the Comprehensive Plan. a. The 2040 Comprehensive Plan identifies this parcel for rural residential use. Accessory structures are a permitted accessory use in the rural residential district. C. Unique site conditions exist that provide challenges for construction behind the principal structure and outside of required setbacks. a. The septic system and its alternate replacement area are located on the opposite side of the driveway from the existing accessory structure. City utility service to this area will likely be after such time the septic will be replaced; therefore, it is imperative that the alternate location is maintained. Additionally, there are mature trees, restored prairie, and an eagle nest on that side of the property that limits buildable area without causing great impact. Adding on to the existing accessory structure preserves natural features onsite and preserves the septic area. The applicant explored the possibility of utilizing the area between the house and the accessory structure; however, the slopes in this area would require significant filling and grading for a building pad. Additionally, a structure in that location would cause disruption to the existing retaining wall and cut off City Council Staff Report – Kimbro Circle Accessory Structure Variance feasible access to the well. The orientation of the existing accessory and the angle of the lot line create challenges for any addition to meet the required side yard setback. D. The variance would not alter the essential character of the neighborhood as the proposed building site has adequate natural screening from the neighboring property and will match the color and materials of the dwelling. a. The rows of evergreen trees on the Applicant’s property will be preserved as much as possible to provide a visual buffer from the neighboring property. The proposed location of the addition requires the least amount of impact to existing mature trees and vegetation on the property, preserving its rural character. E. The proposed building itself is a permitted use, and the proposed dimensions of the structure are compliant with code requirements F. The variances requested are not solely based on economic considerations. Public Hearing Notices The public hearing notice for the April 27, 2026, Planning Commission meeting was published in the Saint Paul Pioneer Press and mailed to 16 property owners within 500 feet of the proposed project on April 15, 2026. Staff received comments from three neighbors in opposition to the variance requests. Planning Commission Meeting The City’s Planning Commission reviewed and held a public hearing on the applications at their April 27, 2026, meeting. Below is a summary of the inquiry and Planning Commission requests for clarification. One resident spoke at the meeting to oppose the request, with concerns about the visual appeal of the accessory structure in the front yard and the impact on the character of the neighborhood. One resident spoke in favor of the request, noting the difficulties present on the lot which prevent building in alternate locations. The applicant also spoke on behalf of their application. Planning Commission Requests for Clarification: • A question was asked if the plans for the project include a driveway to the building. o Staff clarified that a driveway is planned to be installed branching off the existing driveway to approach the garage doors. o The applicant clarified that there would not be any impact to the trees along the property line from the driveway. • A question was asked if there are other properties with detached accessory structures in the neighborhood and if those structures were visible from the road. o Staff clarified that the abutting property to the north has two detached accessory structures, totaling a similar size to the total size of the detached accessory structure with requested addition on the applicant’s property. Those structures are visible from the road. o The applicant supplied a photo of the neighboring property. • A question was asked if there were any objections to the original variance for placement of the existing accessory structure in the front yard in 2001. City Council Staff Report – Kimbro Circle Accessory Structure Variance o Staff clarified that that application was approved and the staff report at that time did not include any reference to objections. Upon further review of the minutes from the Planning Commission meeting on June 25, 2001, no one from the public spoke at the meeting, and the motion to approve the request was passed unanimously. The Commission unanimously voted (7-to-0) to recommend approval. Recommendation The City Council is recommended to adopt Resolution 2026-075 approving the variance request for an accessory structure addition within the required 20-foot side yard setback and within the front yard at 10200 Kimbro Circle South. Attachments Variance Application (narrative) Variance package Septic Location Photos Neighbor Comments CITY OF COTTAGE GROVE, MINNESOTA A RESOLUTION APPROVING A VARIANCE FOR AN ACCESSORY STRUCTURE WHEREAS, David Lincoln applied for variances to construct an accessory structure addition within the required 20-foot side yard setback to the north property line and within the front yard area at 10200 Kimbro Circle South, legally described as: EAGLE RIDGE Lot 4 Block 2, Cottage Grove, Washington County, State of Minnesota. Commonly known as 10200 Kimbro Circle South, Cottage Grove, Washington County, State of Minnesota. WHEREAS, public hearing notices were mailed to property owners within 500 feet of the property, and a public hearing notice was published in the St. Paul Pioneer Press; and WHEREAS, a planning staff report, which detailed specific information on the property and the application request, was prepared and presented; and WHEREAS, the public hearing was open for public testimony. One resident spoke in opposition to the request. An additional resident spoke in favor of the request. Staff answered questions from the Planning Commission; and WHEREAS, the Planning Commission unanimously (7-to-0 vote) recommended that the City Council approve the variance to construct the accessory structure addition within the 20-foot setback and within the front yard as shown on the site plan at their April 27, 2026, meeting. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the variance to construct an accessory structure addition approximately 10 feet from the side yard setback to the north property line when 20 feet is the required setback and within the front yard when accessory structures are required behind the principal structure in the R-1, Rural Residential zoning district, on the parcel legally described above. BE IT FURTHER RESOLVED, granting the variances to the minimum side yard setback and the placement of the structure within the front yard is based on the following findings of fact: A. The variance is in harmony with the general purposes and intent of the Zoning Code to protect the health, safety, morals, comfort, convenience and general welfare of the public. B. The variance is consistent with the Comprehensive Plan. C. Unique site conditions exist that provide challenges for construction behind the principal structure and outside of required setbacks. City of Cottage Grove, Minnesota D. The variance would not alter the essential character of the neighborhood as the proposed building site has adequate natural screening from the neighboring property and will match the color and materials of the dwelling. E. The proposed building itself is a permitted use, and the proposed dimensions of the structure are compliant with code requirements F. The variances requested are not solely based on economic considerations. BE IT FURTHER RESOLVED, approval of the variances is subject to the conditions below: 1. The project shall be completed in accordance with the plans submitted as amended by the conditions of approval. Any significant changes to the plans, as determined by planning staff, shall require review and approval by the Planning Commission and City Council. 2. All applicable permits (i.e., building, electrical, grading) must be completed, submitted, and approved by the City prior to the commencement of any construction activities. 3. The maximum building height of the detached accessory structure shall not exceed 20 feet. 4. The color scheme of the structure and any future alterations shall complement the principal structure unless otherwise stated in the current or future City Code. 5. The structure will be constructed of materials consistent with requirements for residential districts in City Code Title 11-3-5B. 6. The accessory structure may not be utilized as habitable space. 7. Adequate screening from neighboring properties and the public street must be maintained. 8. The structure shall meet front yard setbacks. 9. The structure may only be used for home occupations as outlined in Title 11-4-3. Passed this 6th day of May 2026. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk David Lincoln 10200 Kimbro Circle South Cottage Grove, MN. Subject: Accessory building (Addition to existing detached garage) Legal description: • Lot 4, Block 2, Eagle Ridge, Cottage Grove, Washington County State of Minnesota • Commonly known as 10200 Kimbro Circle South, Cottage Grove, Washington County, State of Minnesota • Property ID#: 2602721210006 Proposal: I would like to add an addition to the existing detached garage on my property. This garage required a variance to be built in front of the house and was approved in 2001. I would like to add 1,764 sq feet to the end of the garage (approx. 42’ x 42’). This would require two variance approvals; the first of which would be to grant permission to build in front of the house (this was approved in the past and conditions remain the same now as they were then). Secondly it would require relief of the side property set back from 20 feet down to 10’. This would allow space for any future utility easement and would maintain our hedge of pine trees. Four of the pine trees near the building will need to be trimmed and possibly removed depending on proximity and possible root damage. Every effort will be given to keep the trees if possible, however should this not be possible the loss of these trees will not effect the windbreak as there are 3 rows of mature Spruce trees. Alternatively, the area sandwiched behind the existing detached garage and to the side of the existing house is not a suitable building area a predetermined in the original variance granting permission for the existing detached garage. This is because of the dramatic slope, location of the well and need for the area to remain open to drain water run off from the driveway around the house and to access the well in case of repair. Now that a detached garage is in this location it also blocks any possible access into the garage should one be placed in this location. Furthermore, the area to the left of the driveway is also not a suitable building area due to the location of the septic system and drain field being there as well as large mature White Pine trees, Maples, Apple trees and a mature Prairie that would all have to be removed. This location would also place the garage directly in front of the house blocking the view from the street and creating the need to install a separate driveway leading up to the garage. Proposed use: This would allow us to maintain all structures in existing locations, while minimizing any damage to the existing property. We will be able to move all trailers/equipment and vehicles out of view enhancing the neighborhood appeal. This space is not intended to be used a dwelling unit. Materials: Garage would be constructed with materials similar to the existing house and detached garage and will blend I style so as to appear cohesive with the existing structures. Material currently used include vinyl lap siding, cement board lap and vertical board and batten siding/trim boards, metal wrapped fascia/soffits, stone wainscoting. Building codes: Title 11-3-5 Accessory Structures: • D. Setbacks. Setbacks for accessory structures, primary and accessory garages shall be determined by the following table. No structure of any kind shall be placed within twenty feet (20') of a public street right of way on a corner lot. • Property Classification Side Yard Rear Yard Front Yard Property Classification Side Yard Rear Yard Front Yard R-1 20 feet 50 feet Behind principal structure Variance Criteria: Unique Conditions: • Topography of the lot is very irregular, composed of dramatic drainage swales, hills and ravines that limit access to buildable area to the rear of the house • Lot shape is irregular; starting from the street in a narrow funnel it widens out as you approach the house. The house, septic system, drainage field, well, established prairie, mature trees, retaining wall, steep hills and the existing detached garage all block access to the back of the property • Nature: the lot is heavily forested with large mature trees and includes an eagles nest we do not want to disturb. Hardship/Difficulties: • In order to locate a garage behind the house I would need to remove a large amount of mature trees, grade an extensive amount of land, move wells/septic, destroy existing structures, mature trees/prairie, and/or disturb the nesting eagles. All of this is largely impractical if not impossible based on current site conditions. By allowing an addition to the existing garage this eliminates the need for any of this. Potential impact: • There is no negative impact I am here to formally oppose the requested variances for the proposed accessory garage structure. My wife and I have owned our property for over 20 years. We were drawn to this neighborhood because of its consistent character, which is defined by the architectural style of the homes, established setbacks, and a cohesive aesthetic that has been preserved over time. The proposed construction of a 1,600+ square foot garage in the front yard would materially alter that character. Due to its size and location, the structure would be highly visible and inconsistent with the established development pattern, thereby diminishing the visual harmony of the neighborhood and potentially impacting surrounding property values. In addition, the requested variance raises significant concerns regarding the potential impact on adjacent natural features. The proposed location of the structure would place it within approximately 10 feet of my mature spruce tree line. Construction activity, including excavation, in such close proximity poses a substantial risk of damage to the root systems and overall health of these trees, which have been an established and valuable component of the landscape for over two decades. I would also like to emphasize that this objection is not to the construction of an accessory building itself. The property owners, David and Mel, have been valued neighbors, and I do not oppose their desire to construct a garage. Rather, my objection is specifically to the proposed front-yard placement and the need for multiple variances to accommodate it. When I purchased my property, I anticipated the possibility of constructing an accessory structure in the future. Accordingly, I considered the placement of existing utilities, including the well and septic system, to ensure that any future improvements could be completed in compliance with applicable regulations and without requiring a variance or compromising neighborhood aesthetics. Similarly, other property owners within the neighborhood who have constructed accessory buildings in recent years have done so in a manner consistent with established standards and the overall character of the community. Furthermore, I have communicated with nearly all property owners on Kimbro Circle. Those with whom I have spoken have expressed opposition to the proposed location of the structure, though not to the construction of the garage itself. For the reasons stated above, I respectfully request that the planning and zoning committee vote to deny the variances as currently proposed and encourage David to consider alternative locations or designs that are consistent with the existing character and development standards of the neighborhood. Paul Preblich You don't often get email from dhusaby@gmail.com. Learn why this is important From:Kelly Becker To:Kathy Dennis Subject:FW: 10200 Kimbro Circle S Date:Tuesday, April 28, 2026 10:23:50 AM Attachments:image001.png Kelly Becker Associate Planner City of Cottage Grove 651-458-2834 | kbecker@cottagegrovemn.gov 12800 Ravine Parkway South, Cottage Grove, MN 54016 From: Darin Husaby <dhusaby@gmail.com> Sent: Monday, April 27, 2026 5:09 PM To: Kelly Becker <KBecker@cottagegrovemn.gov> Cc: Darin Husaby <dhusaby@amfam.com> Subject: Fwd: 10200 Kimbro Circle S EXTERNAL EMAIL WARNING: This email originated from an outside organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. On Mon, Apr 27, 2026 at 10:38 AM Husaby, Darin <DHUSABY@amfam.com> wrote: Kelly, I wanted to follow up to the letter we received about the two variance requests to an addition for David Lincoln 10200 Kimbro Circle S. I have talked to multiple neighbors who really don’t understand the size ( 42 x 42 ), location in front of the house and proximity to the street and views for all the neighbors. The are all opposed to the structure. They are not willing to come to the meeting tonight because they don’t want to cause issues with the Lincoln’s. The green square photo does not really justify what this outbuilding will look like. It would have been nice for the homeowners to let all neighbors know what their plans where, or for the city to give more details or time on how this will be viewed by the neighbors and the city. Can you give an the front yard? Can you tell me if tonight is the final decision for the two variances? This is a tough decision for the city. No matter what decision you guys make, neighbors or the Lincoln’s will not be happy. I oppose the structure without getting more information and details. We also have another neighbor who is still in Florida and did not see the letter. He is coming back next week. He was not aware of the meeting. Thanks, Darin 10150 Kimbro Circle S. American Family Insurance is our brand name. Products are underwritten by: American Family Mutual Insurance Company, S.I. | American Family Insurance Company | American Family Life Insurance Company | American Standard Insurance Company of Ohio |American Standard Insurance Company of Wisconsin | American Family Connect Insurance Company | American Family Connect Property and Casualty Insurance Company | Midvale Indemnity Company | Home Office - 6000 American Parkway Madison, WI 53783 Homesite Indemnity Company | Homesite Insurance Company | Homesite Insurance Company of California | Homesite Insurance Company of Florida | Homesite Insurance Company of Georgia | Homesite Insurance Company of Illinois | Homesite Insurance Company of New York | Homesite Insurance Company of the Midwest | Homesite Lloyd's of Texas, 290 Congress Street, Suite 400, Boston, MA 02210. In Texas, certain property coverages may be underwritten by Ranchers & Farmers Mutual Insurance Company. American Family Connect Insurance Agency, Inc., places policies with related and unrelated companies. Each company has sole financial responsibility for its products and services. Products, pricing, underwriting company, and availability vary based on the way you purchase insurance and by state. Products not available in all states. *If you are not the intended recipient, please contact the sender and delete this e-mail, any attachments and all copies. From:Kelly Becker To:Kathy Dennis Subject:FW: 10200 Kimbro - David Lincoln Date:Tuesday, April 28, 2026 10:23:59 AM Kelly Becker Associate Planner City of Cottage Grove 651-458-2834 | kbecker@cottagegrovemn.gov 12800 Ravine Parkway South, Cottage Grove, MN 54016 -----Original Message----- From: Mike Dorniden <mike.dorniden@icloud.com> Sent: Monday, April 27, 2026 3:56 PM To: Kelly Becker <KBecker@cottagegrovemn.gov> Subject: Re: 10200 Kimbro - David Lincoln [You don't often get email from mike.dorniden@icloud.com. Learn why this is important at https://aka.ms/LearnAboutSenderIdentification ] EXTERNAL EMAIL WARNING: This email originated from an outside organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I am not against him building another structure garage, but just not in front of his house. He had four semi trucks of mulch dropped off last fall/winter and he was able to load that into a dump trailer and drive to the back of his home with his F350 pick up truck so he should be able to get a Garage structure back there if he really wants one. Sent from my iPhone > On Apr 27, 2026, at 2:56 PM, Kelly Becker <KBecker@cottagegrovemn.gov> wrote: > > Hi Mike, > > We can take your comments via email to share with the commissioners if you can not be in attendance tonight. Would you like to provide any additional comments besides the statement you have provided below? > > Thank you, > > > Kelly Becker > Associate Planner > City of Cottage Grove > 651-458-2834 | kbecker@cottagegrovemn.gov > 12800 Ravine Parkway South, Cottage Grove, MN 54016 > > > -----Original Message----- > From: Mike Dorniden <mike.dorniden@icloud.com> > Sent: Monday, April 27, 2026 2:30 PM > To: Kelly Becker <KBecker@cottagegrovemn.gov> > Subject: 10200 Kimbro - David Lincoln > > [You don't often get email from mike.dorniden@icloud.com. Learn why this is important at https://aka.ms/LearnAboutSenderIdentification ] > > EXTERNAL EMAIL WARNING: This email originated from an outside organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. > > > Hello, > Not sure of the process, but I am against allowing the variance for the huge additional structure that our neighbor wants to build in the front of his yard. Do we need to come to the meeting for this or is it something we can voice through email? > Thank you. > Mike Dorniden > > Sent from my iPhone 1 City Council Action Request 7.S. Meeting Date 5/6/2026 Department Public Works Agenda Category Action Item Title Cintas Settlement Acceptance Staff Recommendation Approve the Cintas settlement checks in the amount of $2,303.17. Budget Implication N/A Attachments 1. Cintas Settlement Honorable Mayor and City Council Jennifer Levitt, City Administrator Adam Moshier, Fleet and Facilities Maintenance Manager April 27,2026 Accept Cintas Settlement Background In 2025, a class action settlement was approved for eligible public agencies that were part of OMNIA and entered into an individual agreement with Cintas Corporation for products or services that “piggybacked” onto the Harford County Public Schools Master Agreement or Prince William County Public Schools Master Agreement between April 1, 2012 and December 31, 2024. The settlement claims Cintas overbilled public agencies during this time frame for amounts that exceeded pricing authorized under those agreements mentioned above. In 2025, the City of Cottage Grove submitted a claim for River Oaks, Public Works, Hero Center, Ice Arena and Central Fire locations to be a part of the settlement. On April 1, 2026 the City of Cottage Grove received five settlement checks for the following locations and amounts. River Oaks $535.72 Central Fire $360.77 Ice Arena $86.41 Hero Center $578.19 Public Works $742.08 $2,303.17 Recommendation It is recommended that the City Council approve the Cintas settlement checks in the amount of $2,303.17. 1 City Council Action Request 7.T. Meeting Date 5/6/2026 Department Public Works Agenda Category Action Item Title City Hall Front Desk Security Remodel - Change Orders 1, 2, 3, and 4 Staff Recommendation Approve Change Orders 1, 2, 3, and 4 in the amount of $4,011 for the City Hall Front Desk Security Remodel project, increasing the contract amount for RAK Construction from $96,955 to $100,966. Budget Implication The project budget has funds to cover the $4,011 increase, bringing the total amount from $96,955 to $100,966 for RAK Construction. Attachments 1. Memo - Front Desk Remodel Change Orders 1, 2, 3, 4 2. COP #1 - Sprinkler Head 3. COP #2 - Casework Laminate 4. I26122 CO3 5. I26122 CO4 To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Adam Moshier, Fleet and Facilities Maintenance Manager Date: April 27, 2026 Re: City Hall Front Desk Security Remodel – Change Orders 1, 2, 3 and 4 Background/ Discussion The City Hall Front Desk Security Remodel project was awarded at the February 4, 2026 City Council meeting to RAK Construction for an amount of $96,955. The total project cost is $159,732. The budget amount was $176,000. Staff is recommending change orders 1, 2, 3 and 4 be approved for a total amount of $4,011. Change order 1 for the sprinkler head is required due to code requirements. Change order 2, 3 and 4, were items found during construction that staff believe will enhance the quality, durability, and extend the life cycle of the finished product. Change order 1, furnish and install new sprinkler head in soffit for $550. Change order 2, furnish and install matching laminate panels where cabinet was, furnish and install scribes around cabinetry for $1,554. Change order 3, repair/glue back wallpaper at seams in main entry/lobby area using existing materials $1,555. Change order 4, supply and install (2) clean anodized aluminum corner guards for $352. Budget With all four of these change orders, the total contract amount for RAK Construction would increase to $100,966 and be funded by the project contingency. Here is the updated total project cost estimate, including the change orders. Contractor Description Estimated Costs based on Bid Award Revised estimated costs based on change orders RAK Construction Front Desk Security Upgrades $96,955.00 $100,966.00 Henricksen Office Furniture $8,981.11 $8,981.11 MCI Carpet One Carpet $32,959.00 $32,959.00 Other Misc. project costs and contingency $20,836.89 $16,825.89 Total $159,732.00 $159,732.00 Recommendation RAK Construction, Inc. DATE March 19, 2026 21435 Johnson Street NE CO #1A East Bethel, MN 55011 Job #:I26122 Phone (763) 434-4210 Fax (763) 434-8380 Customer #612-772-9025 Change Order To:Prepared by:Angela Wold Architects 50 South 6th Street, Suite 2250 Minneapolis, MN 55402 Attn: Allison Timmins Description AMOUNT Labor $280.00 Materials $220.00 $50.00 $550.00 Yours truly, RAK Construction Inc. Project Manager Ingrid@rakconstruction.com Acceptance of Change Order The work described above is approved by: Signed: _____________________________________ Date: _______________________________________ 1. Furnish and install (1) new sprinkler head in soffit. 10% OH&P Ingrid Washenberger Thank you for the opportunity to quote this work This Change Order may be withdrawn or prices may be subject to change if not accepted within 30 days. If you have any questions concerning this quotation, contact Ingrid Washenberger 763-434-4210. TOTAL Cottage Grove, MN 55016 RAK Construction proposes to furnish labor and material to complete the work as follows: Change Order 1 - Added Sprinkler Head Change Order An Affirmative Action, Equal Opportunity Employer Job Location: Cottage Grove City Hall 12800 Ravine Parkway South RAK Construction, Inc. DATE March 19, 2026 21435 Johnson Street NE CO #2 East Bethel, MN 55011 Job #:I26122 Phone (763) 434-4210 Fax (763) 434-8380 Customer #612-772-9025 Change Order To:Prepared by:Angela Wold Architects 50 South 6th Street, Suite 2250 Minneapolis, MN 55402 Attn: Allison Timmins Description AMOUNT 2. Furnish and install scribes around cabinetry. Labor $424.00 Materials $989.00 $141.00 $1,554.00 Yours truly, RAK Construction Inc. Project Manager Ingrid@rakconstruction.com Acceptance of Change Order The work described above is approved by: Signed: _____________________________________ Date: _______________________________________ Cottage Grove, MN 55016 RAK Construction proposes to furnish labor and material to complete the work as follows: Change Order 2 - Cabinet Panel & Scribes Change Order An Affirmative Action, Equal Opportunity Employer Job Location: Cottage Grove City Hall 12800 Ravine Parkway South 1. Furnish and install matching laminate panels where cabinet was. 10% OH&P Ingrid Washenberger Thank you for the opportunity to quote this work This Change Order may be withdrawn or prices may be subject to change if not accepted within 30 days. If you have any questions concerning this quotation, contact Ingrid Washenberger 763-434-4210. TOTAL RAK Construction, Inc. DATE April 10, 2026 21435 Johnson Street NE CO #3 East Bethel, MN 55011 Job #:I26122 Phone (763) 434-4210 Fax (763) 434-8380 Customer #612-772-9025 Change Order To:Prepared by:Angela Wold Architects 50 South 6th Street, Suite 2250 Minneapolis, MN 55402 Attn: Allison Timmins Description AMOUNT Wallpaper (Sovia)$1,194.00 Clean Up (RAK)$220.00 $141.00 $1,555.00 Yours truly, RAK Construction Inc. Project Manager Ingrid@rakconstruction.com Acceptance of Change Order The work described above is approved by: Signed: _____________________________________ Date: _______________________________________ 1. Repair/ glue back wallpaper at seams in main entry/ lobby area using existing materials. 10% OH&P Ingrid Washenberger Thank you for the opportunity to quote this work This Change Order may be withdrawn or prices may be subject to change if not accepted within 30 days. If you have any questions concerning this quotation, contact Ingrid Washenberger 763-434-4210. TOTAL Cottage Grove, MN 55016 RAK Construction proposes to furnish labor and material to complete the work as follows: Change Order 3 - Wallpaper Repairs in Lobby Change Order An Affirmative Action, Equal Opportunity Employer Job Location: Cottage Grove City Hall 12800 Ravine Parkway South RAK Construction, Inc. DATE April 13, 2026 21435 Johnson Street NE CO #4 East Bethel, MN 55011 Job #:I26122 Phone (763) 434-4210 Fax (763) 434-8380 Customer #612-772-9025 Change Order To:Prepared by:Angela Wold Architects 50 South 6th Street, Suite 2250 Minneapolis, MN 55402 Attn: Allison Timmins Description AMOUNT Corner Guards $100.00 Labor $220.00 $32.00 $352.00 Yours truly, RAK Construction Inc. Project Manager Ingrid@rakconstruction.com Acceptance of Change Order The work described above is approved by: Signed: _____________________________________ Date: _______________________________________ Cottage Grove, MN 55016 RAK Construction proposes to furnish labor and material to complete the work as follows: Change Order 4 - Aluminum Corner Guards Change Order An Affirmative Action, Equal Opportunity Employer Job Location: Cottage Grove City Hall 12800 Ravine Parkway South 1. Supply and install (2) clean anodized aluminum corner guards. 10% OH&P Ingrid Washenberger Thank you for the opportunity to quote this work This Change Order may be withdrawn or prices may be subject to change if not accepted within 30 days. If you have any questions concerning this quotation, contact Ingrid Washenberger 763-434-4210. TOTAL 1 City Council Action Request 7.U. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title Safe Streets and Roads for All (SS4A) – Approve Grant Agreement Staff Recommendation Approve the grant agreement, authorizing the City to utilize funding from the Safe Streets and Roads for All (SS4A) Grant Program, and authorizing the City Engineer to execute all necessary documents to implement these actions. Budget Implication $440,000: $352,000 - Federal Funding, $88,000 - State of Minnesota Infrastructure Investment and Jobs Act (IIJA) Matching Grant Attachments 1. SS4A Grant Agreement Approval - Memo 2. Final Grant Agreement04.16.26 To: Honorable Mayor and City Council From: Genevieve Tester, EIT, Graduate Engineer Date: May 6, 2026 Re: Safe Streets and Roads for All (SS4A) – Approve Grant Agreement Background Discussion Recommendation 1 of 16 1. Federal Award No. 693JJ32640499 2. Effective Date See No. 16 Below 3. Assistance Listings No. 20.939 4. Award To City of Cottage Grove 12800 Ravine Parkway S Cottage Grove, MN 55016 Unique Entity Id.: PUH4LGL9L1G9 TIN No.: 41-6008286 5. Sponsoring Office U.S. Department of Transportation Federal Highway Administration Office of Safety 1200 New Jersey Avenue, SE HSSA-1, Mail Drop E71-117 Washington, DC 20590 6. Period of Performance Effective Date of Award – July 31, 2028 7. Total Amount Federal Share: Recipient Share: Other Federal Funds: Other Funds: Total: 352,000 0 0 88,000 440,000 8. Type of Agreement Grant 9. Authority Section 24112 of the Infrastructure Investment and Jobs Act (IIJA Pub. L. 117–58, November 15, 2021) 10. Procurement Request No. HSA250038PR 11. Federal Funds Obligated Base Phase (New Action Plan and Supplemental Planning Activities): $300,000 Phase 1 (Final Design): Not Applicable Phase 2 (Demonstration Activities): $52,000 12. Submit Payment Requests To See Article 5. 13. Accounting and Appropriations Data 15X0176E50.0000.055SR50500.5592000000.41010.6100660 0 14. Description of the Project This award will be used by the City of Cottage Grove to develop a comprehensive safety action plan and conduct demonstration activities. The demonstration projects will be informed during the development of the action plan. RECIPIENT 15. Signature of Person Authorized to Sign _____________________________________ Signature Date Name: Paul Sponholz Title: City Engineer FEDERAL HIGHWAY ADMINISTRATION 16. Signature of Agreement Officer ________________________________________ Signature Date Name: Ryan Buck Title: Agreement Officer 2 of 16 U.S. DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT UNDER THE FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Cottage Grove (the “Recipient”). This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Cottage Grove Safety Action Plan and Demonstration Projects. The parties therefore agree to the following: ARTICLE 1 GENERAL TERMS AND CONDITIONS 1.1 General Terms and Conditions. (a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system. 3 of 16 ARTICLE 2 APPLICATION, PROJECT, AND AWARD 2.1 Application. Application Title: Safe Streets and Roads for All Funding Opportunity Application Date: 05/16/2024 2.2 Award Amount. SS4A Grant Amount: $352,000 2.3 Federal Obligation Information. Federal Obligation Type: Single Obligation Condition Table Phase the Project Allocation of the SS4A Grant Obligation Condition Base Phase: New Action Plan Supplemental Planning $200,000 $100,000 Phase 1: Final Design Not Applicable Environmental Policy Act (42 U.S.C. § 4321 et seq.) (“NEPA”), Section 106 of the National Historic Preservation Act (16 U.S.C. § 470f) (“NHPA”), and any other applicable environmental laws and regulations have been met; and (2) FHWA, or a State with applicable NEPA Assignment authority, has approved the NEPA document for the Project and provided the Recipient with a written notice that the environmental review process is complete. Phase 2: Demonstration Activities $52,000 Environmental Policy Act (42 U.S.C. § 4321 et seq.) (“NEPA”), Section 106 of the National Historic Preservation Act (16 U.S.C. § 470f) (“NHPA”), and any other applicable environmental laws and regulations have been met; and (2) FHWA, or a State with applicable NEPA Assignment authority, has approved the NEPA document for the Project and provided the Recipient with a written notice that the environmental review process is complete. 4 of 16 2.4 Budget Period. Base Phase Budget Period: See Block 6 of Page 1 Phase 1 Budget Period: Not Applicable Phase 2 Budget Period: See Block 6 of Page 1 2.5 Grant Designation. Designation: Planning and Demonstration ARTICLE 3 SUMMARY PROJECT INFORMATION 3.1 Summary of Project’s Statement of Work. The project will be completed in two phases as follows: The City of Cottage Grove, , will develop a Safe Streets and Roads for All program aiming to both reactively and proactively increase safety in the community. Base Phase (New Action Plan and Supplemental Planning Activities): The base phase will develop the leadership team and their goals with the SS4A project. Crash data will be analyzed, and statistics derived. “Hot spots” or high priority locations will be identified with preliminary crash countermeasure ideas. The first phase will develop a Toward Zero Deaths “TZD” action plan and reporting dashboard. The public will be engaged, and the leadership team will adopt an initial, not final, Safety Action Plan. Phase 1 (Final Design): NA. Phase 2 (Demonstration Activities): Phase 2 includes the coordination, materials, installation, continued engagement, and reporting aspects of each selected project as informed during the development of the initial action plan. Demonstration Activities and their outcomes will be used to finalize the Safety Action Plan. 3.2 Project’s Estimated Schedule. Action Plan Schedule Planned Final Plan Publicly Available Date: 1/31/2027 Planned SS4A Final Report Date: 3/31/2028 Demonstration Activity Schedule Milestone Schedule Date Open to Public Use Date: Supplemental Planning Schedule 5 of 16 Milestone Schedule Date 3.3 Project’s Estimated Costs. (a) Eligible Project Costs Eligible Project Costs SS4A Grant Amount: $352,000 Other Federal Funds: $0 State Funds: $88,000 Local Funds: $0 In-Kind Match: $0 Other Funds: $0 Total Eligible Project Cost: $440,000 (b) Cost Classification Table – For Planning and Demonstration Grants with demonstration activities and Implementation Grants Only Cost Classification Total Costs Previously Incurred Costs Eligible Costs Architectural and engineering fees $410,000 $0 Site work $20,000 $0 Contingency $10,000 $0 (c) Indirect Costs Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding. ARTICLE 4 CONTACT INFORMATION 4.1 Recipient Contact(s). Paul Sponholz 6 of 16 City Engineer City of Cottage Grove 12800 Ravine Parkway S, Cottage Grove, MN 55016 651-458-2848 PSponholz@cottagegrovemn.gov 4.2 Recipient Key Personnel. Name Title or Position Paul Sponholz City Engineer Ryan Burfeind Public Works Director 4.3 USDOT Project Contact(s). Safe Streets and Roads for All Program Manager Federal Highway Administration Office of Safety HSSA-1, Mail Stop: W56-485 1200 New Jersey Avenue, S.E. Washington, DC 20590 SS4A.FHWA@dot.gov and Agreement Officer (AO) Federal Highway Administration Office of Competitive Grants and Workforce Programs HACG-30, Mail Stop: W53-496 1200 New Jersey Avenue, S.E. Washington, DC 20590 HCFASS4A@dot.gov and Division Administrator –Minnesota Agreement Officer’s Representative (AOR) FHWA Minnesota Division 180 East Fifth Street, Suite 930 St. Paul, MN 55101 651-291-6100 minnesota.fhwa@dot.gov and Scott Mareck FHWA Minnesota Division Office Lead Point of Contact Technical Services Team Leader 180 East Fifth Street, Suite 930 St. Paul, MN 55101 651-421-8083 scott.mareck@dot.gov 7 of 16 ARTICLE 5 USDOT ADMINISTRATIVE INFORMATION 5.1 Office for Subaward and Contract Authorization. USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management SUBAWARDS AND CONTRACTS APPROVAL Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract). Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement. The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause. 5.2 Reimbursement Requests (a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. 8 of 16 (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients. ARTICLE 6 SPECIAL GRANT TERMS 6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement. 6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements. 6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures. 6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website. 6.5 The Recipient of a Planning and Demonstration Grant that involves a demonstration activity agrees to provide an assessment of each demonstration activity and update the existing Action Plan, which will incorporate the information gathered in the Action Plan’s list of projects or strategies and/or inform another part of the existing Action Plan. The Recipient also agrees that demonstration activities are temporary in nature and must be removed and/or ended following the conclusion of the project if the assessment of the demonstration activities does not affirm that the activities provide safety benefits. 6.6 The Recipient acknowledges that it is required to conduct certain environmental analyses and to prepare and submit to FHWA, or State with applicable NEPA Assignment authority, documents required under NEPA, and other applicable environmental statutes and regulations before the Government will obligate funds for Option Phase 1 under this agreement and provide the Recipient with a written notice to proceed with Option Phase 1. 6.7 The Government’s execution of this agreement does not in any way constitute pre-approval or waiver of any of the regulations imposed upon Recipient under the applicable Federal rules, regulations and laws regarding SS4A projects undertaken in accordance with the terms and conditions of this agreement. The Recipient shall comply with all applicable Federal requirements before incurring any costs under this agreement. 6.8 The Recipient must coordinate its supplemental planning and/or demonstration activities with the jurisdiction that has an existing Action Plan in place that was used to apply for the supplemental planning and/or demonstration activities. 6.9 There are no other special grant requirements. 9 of 16 ATTACHMENT A PERFORMANCE MEASUREMENT INFORMATION Study Area: City of Cottage Grove, MN Baseline Measurement Date: November 2026 Baseline Report Date: January 2027 Table 1: Performance Measure Table Measure Category and Description Measurement Frequency and Reporting Deadline Safety Performance Fatalities: Total annual fatalities in the project location(s) Annually and within 120 days after the end of the period of performance Safety Performance Serious Injuries: Total annual serious injuries in the project location(s) [if available] Annually and within 120 days after the end of the period of performance Safety Performance Crashes by Road User Category: Total annual crashes in the project location(s) broken out by types of roadway users involved (e.g., pedestrians, bicyclists, motorcyclist, passenger vehicle occupant, commercial vehicle occupant) Annually and within 120 days after the end of the period of performance Costs Project Costs: Quantification of the cost of each eligible project carried out using the grant Within 120 days after the end of the period of performance Outcomes and Benefits Quantitative Project Benefits: Quantification of evidence-based projects or strategies implemented (e.g., miles of sidewalks installed, number of pedestrian crossings upgraded, etc.) Within 120 days after the end of the period of performance Outcomes and Benefits Qualitative Project Benefits: Qualitative description of evidence-based projects or Within 120 days after the end of the 10 of 16 Measure Category and Description Measurement Frequency and Reporting Deadline strategies implemented (e.g., narrative descriptions, testimonials, high-quality before and after photos, etc.) performance Outcomes and Benefits Project Location(s): GIS/geo coordinate information identifying specific project location(s) Within 120 days after the end of the period of performance Lessons Learned and Recommendations Lessons Learned and Recommendations: Description of lessons learned and any recommendations relating to future projects or strategies to prevent death and serious injury on roads and streets. Within 120 days after the end of the period of performance 11 of 16 ATTACHMENT B CHANGES FROM APPLICATION Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences. See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” after “Scope,” “Schedule,” or “Budget.” If there are changes to the budget, please complete the table below. Otherwise, leave the table below blank. Scope: N/A Schedule: The original proposed dates for this project were 1/1/2025 through 12/31/2026. The schedule has been adjusted to reflect an updated grant agreement execution date. The budget period and period of performance end dates shall be no later than the award’s effective date of 7/31/2028. Budget: N/A The table below provides a summary comparison of the project budget. Fund Source $ % $ % (Non-Eligible Project Costs) Future Eligible Project Costs Costs 12 of 16 ATTACHMENT C [RESERVED] 13 of 16 ATTACHMENT D [RESERVED] 14 of 16 ATTACHMENT E LABOR AND WORKFORCE 1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate: X good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.) programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) X development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.) other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.) X groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.) Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in Attachment B. (Identify the relevant actions from Attachment B in the supporting narrative below.) improve good-paying jobs and strong labor standards and will not take those actions under this award. 2. Supporting Narrative. The City of Cottage Grove has an established Title VI Plan which can be found here: https://www.cottagegrovemn.gov/DocumentCenter/View/5020/2024-05-01-Title-VI-Plan- Executed?bidId=. See section 3 “Non-Discrimination Policy Statement”, section 6 “Training”, section 7 “Primary Program Area Descriptions and Review Procedures”, and section 8 “Data Collection”. The Recipient or project partner will engage with the community during all phases of the project to get input and feedback. 15 of 16 ATTACHMENT F CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE 1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats. The Recipient states that rows marked with “X” in the following table are accurate: consider and address physical and cyber security risks relevant to the security and resilience in the planning, design and oversight of the project, as 2. Supporting Narrative. N/A. This grant will not fund the purchase of Information Technology and/or Operational Technology. 16 of 16 ATTACHMENT G [RESERVED] 1 City Council Action Request 7.V. Meeting Date 5/6/2026 Department Public Works Agenda Category Action Item Title Utility and Engineering Building and Low Zone Water Treatment Plant Lawn Care Services Quote Award & Amendment Staff Recommendation Approve resolution number 2026-069 awarding the quote for lawn care services at the Utility and Engineering Building and Low Zone Water Treatment Plant for $17,767.68 with Valdes Lawn Care and Snow Removal, LLC with a 4% increase each year. Approve the First Amendment to the Public Facility Outdoor Maintenance Agreement with Valdes Lawn Care and Snow Removal, LLC, through December 31, 2028. Budget Implication The Utility and Engineering Building will be funded through the Utility and Engineering Building Maintenance Fund for a seasonal cost of $8,657.34. The Low Zone Water Treatment Plant will be funded through the 3M Settlement Funds for a seasonal cost of $9,110.34. The agreement will increase 4% each year. Attachments 1. Council Memo - Landscaping Contract Amendment 2. City Building Landscaping Resolution 2026 3. First Amendment_Services Agreement wValdes (Cottage Grove) 4.28.26 - Valdes Signed To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: CC: Gavin Hochstetler, Management Analyst Ryan Burfeind, Public Works Director Date: May 6, 2026 Subject: First Amendment to the Public Facility Outdoor Maintenance Agreement Introduction/Background In 2024, the City entered into an agreement with Valdes Lawn Care and Snow Removal, LLC to provide landscaping service to Cottage Grove’s public facilities at City Hall, HERO Center, Central Fire Station and Fire Station #4. At that time, the agreement allowed the city to reallocate park maintenance staff time to manage the growing parks, trails and East Ravine Parkway turf care needs. With the Utility and Engineering Building and Low Zone Water Treatment Plant now operational, outdoor services are needed at these facilities. Due to the cost of the services, city staff asked three vendors for quotes to perform such services. Below are the results. Utility and Engineering Building $8,657.34 Seasonally Low Zone Water Treatment Plant $9,110.34 Seasonally The City is in the process of decommissioning Fire Station #4, which will reduce the scope of required lawn care services at this building. At the same time, the Utility and Engineering Building and Low Zone Water Treatment plant are now included in the City’s building portfolio. The city is proposing an amendment to the original agreement to remove Fire Station #4 and add the Utility and Engineering Building and Low Zone Water Treatment plant Other services that may be rendered on a time and material basis but are not included with the base contract include irrigation servicing, edging, tree/shrub care and mulching. Budget Implications The amendment which adds the Utility and Engineering Building and Low Zone Water Treatment plant to the original agreement will be funded through separate funding accounts. The Utility and Engineering Building will be funded through the Utility and Engineering Building Maintenance Fund for a seasonal cost of $8,657.34. The Low Zone Water Treatment Plant will be funded through the 3M Settlement Funds for a seasonal cost of $9,110.34. The agreement will increase 4% each year. Valdes Lawn Care & Snow LLC $17,767.68 Warners Outdoor Solutions No Response Nathan’s Outdoor Services No Response Staff Recommendation Approve resolution number 2026-069 awarding the quote for lawn care services at the Utility and Engineering Building and Low Zone Water Treatment Plant for $17,767.68 with Valdes Lawn Care and Snow Removal, LLC with a 4% increase each year. Approve the First Amendment to the Public Facility Outdoor Maintenance Agreement with Valdes Lawn Care and Snow Removal, LLC, through December 31, 2028. CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION AWARDING THE QUOTE FOR LAWN CARE SERVICES AT THE UTILITY AND ENGINEERING BUILDING AND LOW ZONE WATER TREATMENT PLANT TO VALDES LAWN CARE AND SNOW REMOVAL, LLC, FOR $17,767.68 WHEREAS, quotes were requested to provide the necessary work at the Utility and Engineering Building and Low Zone Water Treatment Plant according to City standards; and WHEREAS, quotes were requested from three firms to provide the necessary work; and WHEREAS, it appears that Valdes Lawn Care and Snow Removal, LLC, provided the lowest responsible quote; and WHEREAS, it is the recommendation of the Public Works Director that the quote be awarded to Valdes Lawn Care and Snow Removal, LLC. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the quote for lawn care services at the Utility and Engineering Building and Low Zone Water Treatment Plant be awarded to Valdes Lawn Care and Snow Removal, LLC, for $17,767.68. Passed this 6th day of May 2026. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 FIRST AMENDMENT TO AGREEMENT FOR SERVICES BETWEEN CITY OF COTTAGE GROVE AND VALDES LAWN CARE AND SNOW REMOVAL, LLC This First Amendment to the Agreement for Services (“First Amendment”) is made this ___ day of May, 2026, by and between the City of Cottage Grove (“City”), a Minnesota municipal corporation, and Valdes Lawn Care and Snow Removal, LLC (“Valdes”), a Minnesota limited liability company. RECITALS A. The City entered into an Agreement for Services with Valdes on December 4, 2024 (“Agreement”). B. The City and Valdes desire to amend the Agreement to modify the locations where Valdes will provide the Services. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this First Amendment and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: 1. The entire Agreement is hereby incorporated into this First Amendment, except as modified below. 2. Section II of Exhibit A to the Agreement is hereby removed and replaced in its entirety as follows: 2. Service Locations. Contractor will perform the Services at each of the following locations during the term of this Agreement: a. HERO Center located at 10125 85th Street South, Cottage Grove, Minnesota 55016, including 85th Street and Ravine Parkway. b. Cottage Grove City Hall located at 12800 Ravine Parkway, Cottage Grove, Minnesota 55016, including Ravine Parkway. c. Cottage Grove Central Fire Station located at 8641 80th Street South, Cottage Grove, Minnesota 55016. d. Cottage Grove Utilities & Engineering Building located at 10875 Ideal Avenue South, Cottage Grove, Minnesota 55016. e. Cottage Grove Low Zone Water Treatment Plant located at 10901 Ideal Avenue South, Cottage Grove, Minnesota 55016. 2 3.Section III of Exhibit A to the Agreement is hereby removed and replaced in its entirety as follows: 3.Payment. The City agrees to pay Contractor in the following amounts for the Services provided to the City: a.For Services performed at HERO Center: i.April 1, 2026 – December 31, 2026: $1,150.00 (Per Month); $8,050.00 (Season). ii.April 1, 2027 – December 31, 2027: $1,184.43 (Per Month); $8,291.00 (Season). iii.April 1, 2028 – December 31, 2028: $1,220.00 (Per Month); $8,540.00 (Season). b.For Services performed at Cottage Grove City Hall: i.April 1, 2026 – December 31, 2026: $2,382.71 (Per Month); $16,679.00 (Season). ii.April 1, 2027 – December 31, 2027: $2,454.14 (Per Month); $17,179.00 (Season). iii.April 1, 2028 – December 31, 2028: $2,527.86 (Per Month); $17,695.00 (Season). c.For Services performed at Cottage Grove Central Fire Station: i.April 1, 2026 – December 31, 2026: $821.00 (Per Month); $5,747.00 (Season). ii.April 1, 2027 – December 31, 2027: $845.71 (Per Month); $5,920.00 (Season). iii.April 1, 2028 – December 31, 2028: $871.14 (Per Month); $6,098.00 (Season). d.For Services performed at Cottage Grove Utilities & Engineering Building: i.April 1, 2026 – December 31, 2026: $1,236.76 (Per Month); $8,657.34 (Season). 3 ii. April 1, 2027 – December 31, 2027: $1,286.08 (Per Month); $9,002.53 (Season). iii. April 1, 2028 – December 31, 2028: $1,337.63 (Per Month); $9,363.41 (Season). e. For Services performed at Cottage Grove Low Zone Water Treatment Plant: i. April 1, 2026 – December 31, 2026: $1,301.48 (Per Month); $9,110.34 (Season). ii. April 1, 2027 – December 31, 2027: $1,353.08 (Per Month); $9,473.64 (Season). iii. April 1, 2028 – December 31, 2028: $1,407.62 (Per Month); $9,853.07 (Season). 4. Except as provided for above, the terms and provisions of this Agreement shall remain in full force and effect. 5. This First Amendment and all disputes or controversies arising out of or relating to this First Amendment, or the transactions contemplated hereby shall be governed by, and construed in accordance with, the internal laws of the State of Minnesota, without regard to the laws of any other jurisdiction that might be applied because of the conflict of laws principles of the State of Minnesota. 6. This First Amendment may be executed in two or more counterparts, all of which shall be considered one and the same instrument and shall become effective when one or more counterparts have been signed by the parties and delivered to the other parties. 7. This First Amendment shall not be amended, modified or supplemented, except by a written instrument signed by the authorized representative of each party. [The remainder of this page is intentionally left blank] 4 CITY OF COTTAGE GROVE ___________________________ Myron Bailey, Mayor ___________________________ Tamara Anderson, City Clerk 5 VALDES LAWN CARE & SNOW REMOVAL, LLC Signature:____________________________ Date:________________________________ Name:_______________________________ Its:__________________________________ 04.29.2026 Joshua T. Prust Sales Representative/ Account Manager 1 City Council Action Request 7.W. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title Grey Cloud Island Drive Causeway Parking Lot Restrictions Staff Recommendation Adopt Resolution 2026-073 restricting parking in the Grey Cloud Island Drive Causeway Parking Lot from sunset to sunrise. Budget Implication N/A Attachments 1. 2026-05-06 No Parking GCID CC Memo 2. 2026-05-06 No Parking GCID CC Resolution To: Honorable Mayor and City Council From: Genevieve Tester, EIT, Graduate Engineer Date: May 6, 2026 Re: Grey Cloud Island Drive Causeway Parking Lot Restrictions Background Image 1: The Grey Cloud Island Drive Causeway Parking Lot and City Limits Honorable Mayor, City Council, and Jennifer Levitt Discussion The portion of the parking lot within Cottage Grove city limits is owned by Washington County. The City holds prescriptive and jurisdictional rights over both the roadway and the lot. The proposed parking restriction would function as a joint restriction between the City and the Township. Resolution 2026-073 would establish no parking from sunset to sunrise within Cottage Grove city limits. A concurrent Township resolution will address the section of the lot located north of the City boundary. Public Safety recommends using sunset and sunrise as reference times to ensure consistency while accommodating seasonal daylight changes. The parking lot will remain open and available for daytime fishing. No-parking signage is already posted along portions of the causeway where roadside parking is not practical to maintain adequate traffic flow. The proposed restriction would expand the existing regulations to include the parking lot during nighttime hours. The Cottage Grove Public Works Department will furnish and install the no-parking signage within city limits. The City will also provide the signage for the Township, with material costs charged back to the Township. Enforcement procedures will remain unchanged. Existing cross-jurisdictional authority between peace officers allows for appropriate response based on time of call, location, and officer availability. It is recommended that the City Council adopt Resolution 2026-073 restricting parking in the Grey Cloud Island Drive Causeway Parking Lot from sunset to sunrise. CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION APPROVING NO PARKING IN THE WHEREAS, the City of Cottage Grove is concerned about noise and disruptive late-night activity at the Grey Cloud Island Drive Causeway at the border of Grey Cloud Island Township; and WHEREAS, the City acknowledges that such parking restrictions will apply to all parked vehicles within the affected zone, regardless of the residency of the vehicle owner or operator. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City of Cottage Grove shall ban the parking of motor vehicles in the Grey Cloud Island Drive Causeway Parking Lot within the City of Cottage Grove from sunset to sunrise. BE IT FURTHER RESOLVED that the City of Cottage Grove supports full enforcement of the proposed parking restrictions by city law enforcement personnel. Passed this 6th day of May 2026. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 City Council Action Request 7.X. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title 2026 Joint Services Street Striping Project – Quote Award Staff Recommendation Adopt Resolution 2026-070 awarding the 2026 Joint Services Street Striping Project to the lowest accepted quote supplied by Sir Lines- A-Lot, LLC in the amount of $79,407.20, and the appropriate officials are hereby authorized to sign all necessary documents to effectuate these actions. Budget Implication $69,364.97 - Cottage Grove Signs Budget, $10,042.23 - Newport & St. Paul Park Cost Share Attachments 1. Memo - 2026 Street Striping Quote 2. Resolution - 2026 Striping Quote Award 3. 2026 Striping Service Agreement with Attachment_contractor signed To: Honorable Mayor and City Council From: Genevieve Tester, EIT, Graduate Engineer Date: May 6, 2026 Re: 2026 Joint Services Street Striping Project – Quote Award Background Discussion Contractor Quoted Amount Sir Lines-A-Lot, LLC $79,407.20 Recommendation CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION AWARDING THE 2026 JOINT SERVICES STREET STRIPING PROJECT TO SIR LINES-A-LOT, LLC IN THE AMOUNT OF $79,407.20 WHEREAS, the City of Cottage extended invitations to surrounding cities to par- ticipate in the joint purchase of street striping services; and WHEREAS, the City of Newport and City of St. Paul Park agreed to participate with Cottage Grove in the purchase of street striping services; and WHEREAS, quotes were requested to provide the necessary work; and WHEREAS, one firm submitted a quote; and WHEREAS, it appears that Sir Lines-A-Lot, LLC provided the lowest accepted quote; and WHEREAS, it is the recommendation of the City Engineer that the quote be awarded to Sir Lines-A-Lot, LLC in the amount of $79,407.20. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the 2026 Joint Services Street Striping Project be awarded to Sir Lines-A-Lot, LLC in the amount of $79,407.20. Passed this 6th day of May 2026. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 AGREEMENT FOR SERVICES 2026 Joint Services Street Striping Project THIS AGREEMENT (“Agreement”) is made and executed this ___ day of ____________, 20__, by and between the City of Cottage Grove, 12800 Ravine Parkway South, Cottage Grove, Minnesota 55016, (“City”) and Sir Lines-A-Lot, LLC, 7175 Cahill Road, Edina, Minnesota 55439 (“Contractor”). WHEREAS, the City has accepted the proposal of the Contractor for certain services; and WHEREAS, Contractor desires to perform the services for the City under the terms and conditions set forth in this Agreement. NOW, THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services (“Services”), as defined in the following documents: i. A proposal dated March 30, 2026, incorporated herein as Exhibit A. (Hereinafter “Exhibits”). ii. Where the terms and conditions of this Agreement and those terms and conditions included in the Exhibits specifically conflict, the terms of this Agreement shall apply. b. Contractor covenants and agrees to provide the Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 9 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2 2. PAYMENT. a. City agrees to pay Contractor $79,407.20, and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be extended upon the written mutual consent of the parties for such additional periods as they deem appropriate, and upon the same terms and conditions as herein stated. 4. BONDS. If the Services provided by the Contractor as set forth in the Exhibits and this Agreement exceeds $175,000, Contractor shall furnish performance and payment bonds covering faithful performance of all the Contractor’s obligations, including, without limitation, warranty obligations and of all payment of obligations arising under this Agreement. The bonds shall each be issued in an amount equal to 100% of the stipulated sum identified in Section 2 of this Agreement. 5. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon thirty (30) days’ written notice delivered to the other party at the addresses listed in Section 15 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses incurred through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 3 c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event: i. Withhold payments due to the Contractor for the purpose of set -off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within thirty (30) days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 6. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor’s receipt of payment by the City for undisputed services provided by the subcontractor. 7. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 8. INSPECTION OF WORK. All materials and workmanship will be subject to inspection, examination, and testing by the City, who will have the right to reject defective material and workmanship or require its correction. 9. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the 4 nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. CITY’S REPRESENTATIVE. The City has designated Genevieve Tester and Gary Orloff to act as the City’s representatives with respect to the Services to be performed under this Agreement. They shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 10. PROJECT MANAGER AND STAFFING. The Contractor has designated Brent Werts and Chaise VanOverbeke to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 11. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor’s employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City’s employees or subcontractors. 12. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. b. Workers’ Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $2,000,000. 5 Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 13. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the final completion date of all Services. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 14. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Attention: City Administrator Or emailed: jlevitt@cottagegrovemn.gov If to Contractor: Sir Lines-A-Lot, LLC. 7175 Cahill Road Edina, MN 55439 Attention: Chaise VanOverbeke Or emailed: chaise.vanoverbeke@linesalot.com INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. RESPONSIBLE CONTRACTOR. a. In accordance with Minnesota Statutes, Section 16C.285, Contractor is hereby advised that the City cannot award a construction contract in excess of $50,000 unless Contractor is a “responsible contractor” as defined in Minnesota Statutes, Section 16C.285, subdivision 3. Contractor must complete a Responsible Contractor Certificate verifying compliance with the minimum criteria specified in Minnesota Statutes, Section 16C.285, subdivision 3, to be eligible to provide the Services outlined in this Agreement. A Responsible Contractor Certificate must be signed under oath by an owner or officer of Contractor. Contractor is responsible for obtaining the required verifications of compliance with Minnesota Statute, Section 16C.285, subdivision 3 from all 6 subcontractors, using a form provided by the City. Contractor must submit signed verifications from subcontractors upon the City’s request. b. Contractor or subcontractor who does not meet the minimum criteria established in Minnesota Statutes, Section 16C.285, subdivision 3, or who fails to verify compliance with the minimum requirements of this statute, will not be considered a “responsible contractor” and will be ineligible to provide the Services under this Agreement or otherwise work on the project in any capacity. Contractor and any subcontractor are advised that making any false statements verifying compliance with Minnesota Statutes, Secti on 16C.285 will render the Contractor or subcontractor ineligible to perform the Services of this Agreement and may result in termination of this Agreement by the City. c. Contractor shall not sublet, sell, transfer, delegate or assign the Services or any portion of the Services of this Agreement without abiding by the applicable provisions of the Minnesota Department of Transportation Standard Specifications for Construction, Section 1801. 16. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. 7 g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. 8 CITY OF COTTAGE GROVE By: _____________________________ Myron A. Bailey, Mayor By: _____________________________ Tamara Anderson, City Clerk Date: __________________________ 9 CONTRACTOR Signature: _______________________________ Name: ___________________________________ Its: ______________________________________ Date: ____________________________________ 4/26/2026 Chaise VanOverbeke President March 30, 2026 2026 Joint Street Striping Project Cities of Cottage Grove, St. Paul Park, and Newport City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 To Whom It May Concern: NOTICE IS HEREBY GIVEN that quotes will be received by the City of Cottage Grove until 11:00 a.m. Monday, April 20, 2026. Work to be completed includes, but is not limited to, the following tasks: •Striping of streets within the Cities of Cottage Grove, St. Paul Park, and Newport. Quotes for the estimated quantities must be submitted on the Proposal Form provided herein. Work shall be completed in accordance with the Specifications provided herein. The project start date is Monday July 6, 2026. The project shall be completed by Friday July 31, 2026, with the exception of Kimbro Avenue from 70th Street to HWY61, 103rd Street from the bridge to the west of the SNA driveway, and 90th Street from Inwood Avenue to East Point Douglas Road which shall be completed after Tuesday, September 1, 2026, but before Thursday, December 31, 2026. Note that once work* begins in a community, the work must be completed in consecutive days, weather permitting. *the consecutive work consists of all areas except Kimbro Avenue from 70th Street to HWY61, 103rd Steet from the bridge to the west of the SNA driveway, and 90th Street from Inwood Avenue to East Point Douglas Road. No quotes may be withdrawn for a period of 30 days after the date and time set for the opening of quotes. In submitting this quote, it is understood that the City retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the quote in the best interests of the City. Quotes are due to Genevieve Tester at the Cottage Grove Utilities and Engineering Building via one of the following: Email: gtester@cottagegrovemn.gov Mail: 10875 Ideal Avenue S., Cottage Grove MN, 55016 For more information on the project, contact Genevieve Tester gtester@cotagegrovemn.gov 651-458-2829. 2026 Joint Street Striping Project Page 2 of 6 Minimum Specifications for 2026 Joint Street Striping Project A. Mn/DOT Specifications a. MnDOT Specification Section 2582 – Pavement Markings. b. MnDOT Specification Section 3590 – Multi-Component Liquid Pavement Markings. c. MnDOT Specification Section 3591 – Water-Based Traffic Paint. d. MnDOT Specification Section 3592 – Drop-On Glass Beads. B. Application a. Thickness applied shall be 15 mil for Paint and 20 mil for Multi-Comp. (wet thickness). b. Line width shall be 4” for solid and broken lines. c. Match existing broken line spacing, except in seal coated areas where broken spacing shall be 10’ of line with a 40’ gap. d. Double yellow lines shall have a 4” width with a 6” spacing. e. Glass beads shall be applied at a rate of 8 lbs. per gallon. C. Insurance Requirements a. The Contractor shall furnish a Certificate of Insurance that meets the City of Cottage Grove insurance requirements, prior to work commencing. b. The Cities of Cottage Grove, St. Paul Park, and Newport shall be named as additionally insured on the Certification of Insurance. D. Measurement & Payment a. All striping is measured in Lineal Feet of line, except double yellow lines as specified in section D.b. b. Double yellow lines are measured in Lineal Feet of road length. 2026 Joint Street Striping Project Page 3 of 6 Responsible Contractor Certification S-1 RESPONSIBLE CONTRACTOR In accordance with Laws of Minnesota, 2014, chapter 253 (Minnesota Statutes §16C.285), Bidders are hereby advised that the Department cannot award a construction contract in excess of $50,000 unless the contractor is a “responsible contractor” as defined in Minnesota Statutes §16C.285, subdivision 3. A bidder submitting a Proposal for this Project must verify that it meets the minimum criteria specified in Minnesota Statutes §16C.285, subdivision 3, by completing the Responsible Contractor Certificate within this Proposal. Statements in the certificate must be certified by a company officer. Bidders are responsible for obtaining verifications of compliance from all subcontractors, using a form provided by the Department. A bidder must submit signed verifications from subcontractors upon the Department’s request. A Bidder or subcontractor who does not meet the minimum criteria established in Minnesota Statutes §16C.285, subdivision 3, or who fails to verify compliance with the minimum requirements, will not be a “responsible contractor” and will be ineligible to be awarded the Contract for this Project or to work on this Project. Bidders and subcontractors are also advised that making a false statement verifying compliance with any of the minimum criteria will render the Bidder or subcontractor ineligible to be awarded a construction contract for this Project and may result in the termination of a contract awarded to a Bidder or subcontractor that makes a false statement. S-2 (1801) SUBLETTING OF CONTRACT REVISED 11/24/14 The provisions of MnDOT 1801 are modified as follows: S-2.1 For Projects in excess of $50,000, the Contractor may sublet work only to subcontractors that meet the definition of “responsible contractor” in Minnesota Statutes §16C.285, subdivision 3. The Contractor is responsible for obtaining verifications of compliance with §16C.285 from subcontractors using a form provided by the Department. The Contractor must provide such verifications to the Department upon the Department’s request. S-2.2 The third paragraph of MnDOT 1801 is modified to read: On Contracts with Disadvantaged Business Enterprise (DBE), the Contractor's organization shall perform Work amounting to not less than 30 percent of the total original Contract Amount. The Department will deduct specialty items from the total original Contract Amount before calculating the amount of Work that the Contractor shall perform. COTTAGE GROVE - EPOXY DESCRIPTION YELLOW BROKEN LINE (LF)YELLOW SOLID LINE (LF)YELLOW DOUBLE LINE (LF)WHITE BROKEN LINE (LF)WHITE SOLID LINE (LF) W Point Douglas Rd S (Jamaica Ave to Belden)1300 3500 19670 Belden Blvd (W Point Douglas Rd to Hadley)210 87 Hadley Ave S (65th St to City Limits)2335 4300 E Point Douglas Rd S (E Point Douglas Ln to Keats Ave S)2937 490 2840 90th St S (Keats Ave S to Jamaica Ave S)6514 1200 5600 Jensen Ave S (70th to Indian)1685 3420 TOTALS 1300 0 17181 1690 35917 COTTAGE GROVE - LATEX DESCRIPTION YELLOW BROKEN LINE (LF)YELLOW SOLID LINE (LF)YELLOW DOUBLE LINE (LF)WHITE BROKEN LINE (LF)WHITE SOLID LINE (LF) W Point Douglas S (96th to Jamaica Ave)300 1500 3060 W Point Douglas (Lockridge to Hwy 61)1960 1180 103rd St S (West of SNA parking to Bridge)140 250 1750 Islay Ave S (PW Entrance & From PW Entrance to W Pt Douglas)306 945 Grey Cloud Island Dr (GC Trail to 10833 GCI Dr)180 1400 1900 Ideal Ave S (110th St S to 113th St S)260 2600 113th St/Inman Ave S (Ideal to 11340 Inman)460 555 5600 115th St S (11340 Inman to RR Crossing)1200 2400 River Acres Road (River Acres Road to 8077)163 1140 285 100th St/Miller Rd (Jamaica Ave to Innovation Rd)500 5775 14835 Kimbro/Lamar Ave (Hwy 61 to 70th St)4500 1995 38300 Lehigh Rd S (Manning to Lehigh Ave S)320 650 Harkness Ave S (Hardwood Ave to Hardwood Ave)3000 5215 90th St S (Inwood to EPD)300 280 120 Inwood Ave S (88th St S to EPD)890 85th St S (Ideal to Ingersoll)1059 Ideal Ave S (85th St S to Hillside Trl S)375 Hyde Ave S (80th to EPD)1261 Hillside Trail S (EPD to Isle)6690 11370 Ideal Ave S (75th St to 80th)3745 140 76th St S (Hinton to 75th)1180 2360 Indian Blvd S (Jamaica Ave S to Ideal Ave S)4381 8752 Indian Blvd S (From Epoxy on Indian Blvd to Keats Ave)2392 4641 Jocelyn Ave S (Intersection both directions)285 80th St S (Keats Ave to Kimbro Ave)4775 9260 97th St S/Hemingway Ave (Jamaica to 100th St)5485 Hardwood Court S (Hardwood Ave to Cul de sac)185 Inwood Ave S (65th St S to 70th St S)2500 5000 Meadow Grass Ave (North and South Intersections)125 145 85th St/Ravine Pkwy (Keats to Keats)2555 917 Grey Cloud Trail (From north of Miss River to Camp Galiliee)1755 1900 2800 Jamaica Ave S (Indian Blvd to 80th St S)7452 581 Old 70th St S (Keats to 70th St)340 1362 1400 5430 Military Road (Jamaica to Cul de sac)3010 5425 85th St Intersection (West of Keats)44 370 48 Jamaica Ave S (97th St to 100th St S)1129 590 Ideal Ave S (105th St to 110th St)2336 4672 Pine Arbor Ln (70th St to Pine Arbor Blvd)282 Pine Arbor Dr (East of Pine Arbor Ln)71 Pine Arbor Blvd (West of Hinton Ave)284 80 Pine Arbor Dr (South of Pine Blvd)49 Road To Kingston Park 760 1460 Hedgecroft (65th to 6480 Hedgecroft)300 75th St (Ivystone to Jamaica)100 Jorgensen Ln (South of 70th & West of Keats Ave)150 88th St S (Inman to Inwood)230 E Point Douglas Rd S (Legends to Hardwood, Las Margaritas to Inwood)2300 7350 6045 550 4102 TOTALS 13371 8919 73644 8592 146023 NEWPORT - LATEX DESCRIPTION YELLOW BROKEN LINE (LF)YELLOW SOLID LINE (LF)YELLOW DOUBLE LINE (LF)WHITE BROKEN LINE (LF)WHITE SOLID LINE (LF) 7th Ave (Glen to 1st St)6944 7144 2nd St (7th Ave to Refinery)1350 1350 Glen Rd (10th Ave to Century)3470 3361 Red Rock Rd 1650 2300 TOTALS 0 0 13414 0 14155 ST. PAUL PARK - LATEX DESCRIPTION YELLOW BROKEN LINE (LF)YELLOW SOLID LINE (LF)YELLOW DOUBLE LINE (LF)WHITE BROKEN LINE (LF)WHITE SOLID LINE (LF) St. Paul Park Rd (Summit Ave to Newport Border)5356 5930 Lincoln Ave (Hastings Ave to 18th Ave)1160 2300 11000 11th Ave (6th St to 3rd St)1920 6th St (11th Ave to Pullman Ave)1290 9th Ave (Lincoln Ave to 3rd St)1150 1834 5670 TOTALS 2310 0 12700 0 22600 LATEX TOTALS DESCRIPTION YELLOW BROKEN LINE (LF)YELLOW SOLID LINE (LF)YELLOW DOUBLE LINE (LF)WHITE BROKEN LINE (LF)WHITE SOLID LINE (LF) Cottage Grove, Newport, and St. Paul Park Latex 15681 8919 99758 8592 182778 EPOXY TOTALS DESCRIPTION YELLOW BROKEN LINE (LF)YELLOW SOLID LINE (LF)YELLOW DOUBLE LINE (LF)WHITE BROKEN LINE (LF)WHITE SOLID LINE (LF) Cottage Grove Epoxy 1300 0 17181 1690 35917 MississippiRiver M ar in a Island S.S.P.Rod&GunClub HeritageVillage Park Mississippi River Rock Is la n d Swing B ri dge P a r k Mississippi RiverDickson Ave River Rd River Rd MississippiRiver MississippiRiver Mississippi River 2ndAve 1 2 t h S t 4thAve 3 r d A ve 11t h S t 9 t h S t 3 r d S t 2 n d S t Newport Cemetery Newpor t E lem entar y S chool N e w p o r t Mississippi River E 3 r d A v e 3 r d S t 3 r d S t 9th Av e W 4 t h S t7thAve 7 t h A v e 2 n d S t P l e a s a nt A v e 4thAve Fa c t o r y S t 9 t h A v e S u m m i t A v e 1 s t S t H o l l e y A v e 1 0 t h A v e 1 0 t h A v e PointDouglasDrS Lions Levee Par k S t .P a u l P a r k Mississippi River Summit Ave1s t S t Gr ey Cloud Island Dr S Portland Ave M a i n S t 5t h St 7th St R i v er s ide P ark Dingle P a rk N u e v as Fronteras S p ani s h Im m er s ion E lem enta r y Mississippi River GreyCloudTrlS Mooers Lake GreyCloudChannel 9 9 t h S t S P io n e e r R d SGreyCloud I s l a n d MississippiRiver MississippiRiver C ent u r y A v e OrchardRidge Trl Lynn Way C r a ckleberryTrl Kalen Dr Highla n d H i lls Ln S Goodview Ave S Ge n e v a A v e S L a u r e l A v e Mead ow Grass AveS A s hl a n d A v e 66th S t S 7 0 t h St S 70thStS 65th S t S 6 5 t h S t S PointDouglasDrS A b d el l a M e m ori al P ar k A s h l a n d A v e SummitAve Day t on A v e D a y t o n A v e S e lb y A v e S e lbyAve S e l b y A v e Grenadier Ave S L a u r e l A v e L aur e l A v e GraftonAve S GrangeBlvd 8 5 t h S t S G r a n a d a A v e S 1 3 t h A v e HastingsAve PointDouglasDrS Gr ove S c h ool P ul l m an E lem entar y S chool 87 t h S t S Grenadi e r Ave S Grospoi nt Ave S Greyst o ne Ave S 9 3 r d St S G e n e v a A v e S Ge n e v a A v e S 9 0 t h S t S 91st St S Gra nadaAveS 92nd S t S 94th S t S GreyCloud Trl S MooersLake G e n e v a A v e S 103 rd St S 99th S t S 9 8 t h St S GreyCloud Trl S Mi s si s si ppi Dunes Gol f Links Grey Island P a r k 63rdStS 63rdSt S W oo d laneDr Ideal AveS 61st S t S Garden Dr W o o dlan e Ct H a dle y Av e S Fawn Trail Cir H i nt on A v e S RadioDr 73rd StS IdealAveS Hidden Valley LnS HydeAv e S H i n t o n A v e S Hin t o n A v e S 70 t h S t S 70th St S 7 0 t h S t S 6 5 t h S t S R a v i n e P k wy Hadl e y Ave S Hint on A ve S HeronAveS 76th StS 77thSt S Hale Av e S Hilo TrlS H in t o n A v e S PointDouglasDrS Hearthsi de Par k Oakwood P ark Cres tv iew E lem entar y S chool C o t t a g e G r o v e Hallmark Ave S H a llma r k A v e S Hale A v e S H a l e A v e S H a mle t A v e S 9 5 t h S t S HarknessAve S H e m i n g w a y A v e 9 1 s t C t S PointDouglasDrS Ham let P a r k P ark run P ine Hill E lem enta r y 1 0 0 t h S t S 9 7 t h S t S Heat h Ave S 98 t h St S Ide al A v e S Hilton A v e S P ine Glen P ark 1 1 0 t h S t S 11 3 t h S t S I d e a l A v e S G r e y C lo u d T r l S IdsenLn S MilitaryRd 61st S t S 60th St S S u n n y H ill D r Ideal A v e S I d en Ave S J a m ai c a Av e S To we r D r 63rdSt S RavinePkwy Ide a l A v e S IdealAveS Indian Blvd S I n ns daleAveS 7 1 s t S t S 67 t h S t S J a maicaAveS67thStreetCtS IsletonAve S 7 2 n d S t S 7 2 nd St S 75th St S 75th St S 7 0 t h S t S 7 0 t h S t S I n wo o d A v e S J a m a i c a AveS R a v i n e P k wy H igh lan d s P ar k 8 0 t h S t S Ideal A v e S 76th St S Irvin Ave S 79th St S IsleAveS J a m a i c a A v e S80thStS S ta di u m P a r k P inetr ee P ond P ark Foothil l P a r k P i n e tr e e V al l e y P ark P ar k H i g h S c hool Hil l s ide E l e m en tar y S c hool 8 8 t h S t S EPointDouglasRd S E PointDouglasRdS J a m a ica Ave S I d e a l A v e S J a n e r o A v e S IdenAveS 95th St S Ja r e a u Ave S 9 1s t S t S 9 6t h S t S Hillside Trl S IndahlAve S JamaicaAveS PointDouglasDrS 97th St S MillerRdS 100th St S J a m a i c a A v e S MississippiRiver 1 1 0 t h S t S 113th St S G l a c i a l V alley R d Je n s e n AveS MilitaryRd 6 3rdSt S Ra v i ne P k wy S Woodbur y Dr K e a t s A ve S I ndia n B l v d S 66thStS Jensen A v e S J a m a i c a A ve S 67 th St S 72n d S t S 73rd S t S 75thStS Ravine PkwyS 7 0 t h S t S 7 0 t h S t S Ke a t s Av e S K e a t s A v e S Grey Cloud E lementary 82 nd S t S JefferyAveS J eff er y Ave S Jasm i ne Av e S 7 7 t h S t S 7 8 t h S t S 78thStS 78thStS 7 9 t h S t S JolietAveS Jergen A v e S 84thStS K e a t s A v e S80thStS Ar bor M eadow s P a rk 10 J o l i e t A v e S H i l l s i d e T r l S 9 0 t h S t S JefferyAve S 9 1 st St S Jergen Ave S Ra v inePkwy Woodr i d g e Par k Cottage Gr o v e Ravine R e g i o n al P ar k Cottage Grove Ravine Park Pond I n n o v a t i o n R d EPointDouglas Rd S 100thStS Ke a t s A v e S KeatsAveS PointDouglasDrS Mississippi River I n n o v a t ion R d 110thStS MillerRdS 9 t h S t KeatsAveS Gables Lake LamarAveS C o t t a g e GroveDr Lamar 70th S t S 70th St S La m a r Av e S Cottage Gr o v e Cem ete r y Lam a r P ar k Lamar A v e S 8 0 t h S t S KimbroAveS 77 th S t S L a m a r A v e S Kimbro Ave S LehighRdS Ravine Pkwy Kimbro Ave S 1 0 0 t h S t S EPointDouglasLnS Kin g s b o r ou gh Trl S KingsboroughTrlS PointDouglasDrS EPointDouglasLnS Riv e r Oaks Go lf Cou r s e 6 0 t h S t S T o w n l i n e R d M a n n i n g A v e S 7 0 t h S t S M a nn i n g A v e S 8 0 t h S t S 7 7 t h S t S M a n n i n g A v e S 9 0 t h S t S M a n n i n g A v e S 1 0 0 t h S t S LehighRdS L e high R d S M a n n i n g A v e S 1 1 0 t h S t S LeewardAveS M a n n i n g A v e S PointDouglasDrS Coulee P ar k 120th S t S LoftonAveS N e a l A v e S 6 0 t h S t S 7 0 t h S t S N e a l A v e S 80thStreet Ct N e al Av e S 8 0 t h S t S N ea l A v e S 9 0 t h S t S Ne al Av e S 1 0 0 t h S t S 1 1 0 t h S t S N e a l A v e S 1 2 0 t h S t S N e a l A v e S Oakridge C t S Oak g r ee n A v e S 6 0 t h S t S TroutBrook Trout Brook Oa k gr e e n A v e S 7 0 t h S t S 6 5 t h S t S 8 0 t h S t S O a k gr e en Av e S 9 0 t h S t S Oakgr e e n A v e S N orw i c h AveS 1 1 0 t h S t S 11 7 t h S t S Oa k gre en Av e S N or wich Av e S Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community Legend Epoxy Latex Striping 10thAve 2ndAve 3rdAve 4thAve 8thAve CedarLn 7thAve BaileyRd BaileyRd GlenRd 61 494 10thAve 10thSt 11thAve 12thSt 15thSt 2ndAve 3rdAve 3rdAve 4thAve 4thSt 5thSt 6thAve 6thSt DoffingAve HastingsAve 61 61 Castaways Marina S.S.P.Rod& GunClub HeritageVillage Park Ria Lake CrackleberryTrl WildCanyonDr BaileyRd GlenRd 65thSt S CenturyAve CrackleberryTrl GenevaAveS LynnWay Wildflower DrS LovelandPark ThompsonPark Red Rock Rd Glen Rd 7th Ave 2nd St Newport Street Stripe 2020 Sources: Esri, HERE, DeLorme, USGS, INCREMENT P, NRCan, © OpenStreetMap contributors, and the GIS User Community City of Newport Boundary 3/10/2020, 11:36:06 AM 0 0.3 0.60.15 mi 0 0.5 10.25 km 1:20,000 Web AppBuilder for ArcGIS HastingsAve Summit Ave Broadway Ave 7th Ave W Portland Ave 8th Ave Pleasant Ave 9th Ave 3rd St 7th Ave 10th Ave 10th Ave 1st St Front St Saint PaulParkRd Holley Ave 4th St Main St 22 38 39 61 3rd St Portland Ave Portland Ave Pullman Ave 13th Ave 13th Ave Summit Ave 2nd St 11th Ave 6th St 1st St Main St Holley Ave 14th Ave 4th St 75 St.Paul Park 74 Gateway Ponds 70thStS 10th Ave Goodview Ave S Private Rd Lincoln Ave 66th St S Wildflower Dr S 9th Ave Ashland Ave Geneva Ave S Selby Ave 22 39 74 61 Heritage Park HastingsAve GraftonAveS Grafton Ave S Marshall Ave 85th St S 83rd StS 11th Ave Ashland Ave Lincoln Ave Gary Dr Dayton Ave DaytonAve Dayton Ave 13th Ave 13th Ave 14th Ave 14th Ave 14th Ave Chicago Ave Granada Ave S Pullman Ave Selby Ave SelbyAve Aurora Ave 82nd StS Portland Ave Mccammon Ave 18th Ave Glenbrook Ave S Laurel Ave Laurel Ave Blossom Ln Granada Ave S Geneva Ave S Legend City Mask March 6, 2026 Map Powered By Datafi ± 1:16,157 1 City Council Action Request 7.Y. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title 2026 Joint Crack Sealing Project – Approve Plans and Specifications and Authorize Bidding Staff Recommendation Adopt Resolution 2026-071 approving the plans and specifications and authorizing bidding for the 2026 Joint Crack Sealing Project. Budget Implication Estimated $188,000 Base Bid & $34,400 Alternates (Cost Share between Newport and St. Paul Park) Attachments 1. 2026 Crack Seal Approve PS and Authorize Bidding - Memo (002) 2. Specs - Crack Seal 3. Plans - Crack Seal 4. 2026 Crack Seal Approve PS and Authorize Bidding - Resolution Honorable Mayor and City Council Jennifer Levitt, City Administrator Genevieve Tester, Graduate Engineer May 6, 2026 2026 Joint Crack Sealing Project – Approve Plans and Specifications and Authorize Bidding Background Since 2011, the City of Cottage Grove has partnered with surrounding communities to complete crack sealing services on city streets. This routine maintenance is performed annually to prevent water from infiltrating the pavement and underlying class 5 base, helping extend the life of the roadway. This year, the City of Newport and the City of St. Paul Park have joined Cottage Grove in the Joint Crack Sealing Project. Discussion This project has historically been completed through a quote process; however, the quotes received this year were higher than anticipated, and the total proposed contract amount exceeded Minnesota’s competitive bidding threshold of $175,000. As a result, Staff rejected the quotes opened on Monday, April 20, 2026, and is proceeding with the competitive bidding process. The project will be bid based on pounds of crack sealing material (Crafco 535 Joint Sealant) to be installed in each community. The City of Cottage Grove will purchase the material at the state contract price for use by the contractor. A 6% administrative fee will be applied to Newport’s and St. Paul Park’s quantities. Plans and specifications have been prepared in accordance with City standards and specifications. The engineer’s total base bid estimate for application of Crafco 535 Joint Sealant is $188,000. Cottage Grove’s base bid share is $96,000, which is within the annual crack seal installation budget. St. Paul Park’s share is estimated at $41,600, and Newport’s share is estimated at $50,400. In the event of favorable bidding, additional poundage—8,250 pounds for Cottage Grove and 2,500 pounds for St. Paul Park—has been included as alternates to provide further flexibility within budgets. The City has been working with Grey Cloud Island Township and St. Paul Park to address the increased traffic on Grey Cloud Trail due to the Mississippi Landing development. Under that Joint Powers Agreement, Cottage Grove is responsible for completing crack sealing in the second year of the agreement, which is this year. The relevant segment of Grey Cloud Trail has been designated as a Priority 1 location for the contractor. Honorable Mayor, City Council, and Jennifer Levitt Recommendation Page 1 of 7 PROPOSAL FORM We, the undersigned, have examined the bid documents and hereby agree to install the following: Item Units Quantity Unit Cost Total Cost BASE BID Application of Crafco 535 Joint Sealant LB 58,750 $ $ TOTAL BASE BID $ ALTERNATE 1 – Cottage Grove Application of Crafco 535 Joint Sealant LB 8,250 $ $ TOTAL ALTERNATE 1 $ ALTERNATE 2 – St. Paul Park Application of Crafco 535 Joint Sealant LB 2,500 $ $ TOTAL ALTERNATE 2 $ Base Bid Quantities – Route & Seal or Blow & Overband: Cottage Grove 30,000 lbs. St. Paul Park 13,000 lbs. Newport 15,750 lbs. ________________________________ (a corporation) Name (an individual) (a partnership) ________________________________ Street Address ________________________________ City, State, Zip Code ________________________________ Telephone ________________________________ Signature ________________________________ Date ________________________________ Name ________________________________ Title Page 2 of 7 Minimum Specifications for Crack Sealing To provide the Cities of Cottage Grove, Newport, and St. Paul Park with a crack sealing contractor to seal cracks as directed by the street maintenance division. The anticipated award date for this project is Wednesday June 3, 2026. The completion date is set for Thursday July 2, 2026. A request for additional time may be granted by the Public Works Director if an extension is required due to weather conditions. Vendor, their agent/employee hereby agree to comply and fully perform in accordance with the law and state that they have not, directly or indirectly, entered into an agreement or understanding, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the proposal submitted with respect to the above referenced invitation to bid. Vendor fully acknowledges that such an act of non-compliance may be deemed unlawful and would be considered a violation of the law and subject to prosecution. Sealant will be furnished by each municipality and will be Crafco 535. The Contractor shall heat the asphalt rubber sealant in a jacketed double boiler type melting unit equipped with both agitation and re-circulation systems or approved alternate. The temperature of the heat transfer oil shall not exceed 500 degrees F when melting asphalt rubber sealant. The melting unit shall be capable of safely heating the sealant to 400 degrees F. Blocks of sealant may be added to the melting unit as long as the recommended application temperature is maintained between 350 degrees F and 400 degrees F. The first day in each City, the Contractor must begin the day with equipment empty. No leftover material from other communities may be used, regardless of the material type. Asphalt cracks will be routed to a width of 1" and a depth of 3/4" for the Cities of Cottage Grove, Newport, and St. Paul Park. They shall also be blown clean and dry with a hot air lance. Following appropriate cleaning, sealant should be applied to a slightly overfilled condition and then leveled with a squeegee in a narrow (not to exceed 2.5 inches wide) band across the crack with an overlap beyond the crack edges. Page 3 of 7 The sealant that is applied to existing cracks shall be the overbanding ‘blow and go’ method. The sealant that is applied to new cracks shall be the route and seal method. All designated streets in the City of Newport and the City of St. Paul Park shall have cracks sealed between the roadway bituminous and the concrete curb using the overbanding method. 6. Pot Life: 7. Safety Precautions: 8. Storage and Site Cleanup: Page 4 of 7 9. Payment: 10. Warning Signs and Barricades: 11. Air and Water Pollution: 12. Warranty: 13. Miscellaneous: Page 5 of 7 14. Insurance: The Contractor shall, at the time of their execution of the contract, secure and maintain such insurance from an insurance company authorized to write casualty insurance in the State of Minnesota as will protect themselves, their subcontractors, if any, and the owner from all claims for bodily injury, death or property damage that may arise from operations under the contract. The Contractor shall not commence work until they have obtained all insurance required and shall have filed the Certificate of Insurance or a certified copy of the insurance policy with the City. The Insurance shall be in compliance with the attached Cottage Grove Insurance Requirements. Each policy shall contain a clause providing that it shall not be canceled without ten (10) days written notice to the City of intent to cancel. The Cities of Cottage Grove, Newport, and St. Paul Park shall be listed as additionally insured on the Certificate of Insurance. The Contractor shall indemnify and save harmless the City, and each of its officers and employees and agents, from and against all losses and all claims, demands, payments, suits, actions, recoveries and judgments of every nature and description, brought or recovered against it by reason of any omission or acts of the Contractor, their agents or employees, in the execution of the work. The Contractor shall obtain in the name of the City and shall maintain and pay the premiums for such insurance in the same amount as specified above for Contractor's liability under this contract and a copy of such insurance policy shall be delivered to the City before the work commences. The risks assumed by Contractor under this paragraph shall be insured under an owner's protective contingent public liability policy. Page 6 of 7 Responsible Contractor Certification S-1 RESPONSIBLE CONTRACTOR In accordance with Laws of Minnesota, 2014, chapter 253 (Minnesota Statutes §16C.285), Bidders are hereby advised that the Department cannot award a construction contract in excess of $50,000 unless the contractor is a “responsible contractor” as defined in Minnesota Statutes §16C.285, subdivision 3. A bidder submitting a Proposal for this Project must verify that it meets the minimum criteria specified in Minnesota Statutes §16C.285, subdivision 3, by completing the Responsible Contractor Certificate within this Proposal. Statements in the certificate must be certified by a company officer. Bidders are responsible for obtaining verifications of compliance from all subcontractors, using a form provided by the Department. A bidder must submit signed verifications from subcontractors upon the Department’s request. A Bidder or subcontractor who does not meet the minimum criteria established in Minnesota Statutes §16C.285, subdivision 3, or who fails to verify compliance with the minimum requirements, will not be a “responsible contractor” and will be ineligible to be awarded the Contract for this Project or to work on this Project. Bidders and subcontractors are also advised that making a false statement verifying compliance with any of the minimum criteria will render the Bidder or subcontractor ineligible to be awarded a construction contract for this Project and may result in the termination of a contract awarded to a Bidder or subcontractor that makes a false statement. S-2 (1801) SUBLETTING OF CONTRACT REVISED 11/24/14 The provisions of MnDOT 1801 are modified as follows: S-2.1 For Projects in excess of $50,000, the Contractor may sublet work only to subcontractors that meet the definition of “responsible contractor” in Minnesota Statutes §16C.285, subdivision 3. The Contractor is responsible for obtaining verifications of compliance with §16C.285 from subcontractors using a form provided by the Department. The Contractor must provide such verifications to the Department upon the Department’s request. S-2.2 The third paragraph of MnDOT 1801 is modified to read: On Contracts with Disadvantaged Business Enterprise (DBE), the Contractor's organization shall perform Work amounting to not less than 30 percent of the total original Contract Amount. The Department will deduct specialty items from the total original Contract Amount before calculating the amount of Work that the Contractor shall perform. Page 7 of 7 STATE OF MINNESOTA - RESPONSIBLE CONTRACTOR CERTIFICATE Applies to all prime contracts in excess of $50,000 A responsible contractor is defined in Minnesota Statutes §16C.285, subdivision 3. Any prime contractor or subcontractor who does not meet the minimum criteria under Minnesota Statutes §16C.285, subdivision 3, or who fails to verify that it meets those criteria, is not a responsible contractor and is not eligible to be awarded a construction contract for the project or to perform work on the project. A false statement under oath verifying compliance with any of the minimum criteria shall render the prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction contract for the project and may result in termination of a contract awarded to a prime contractor or subcontractor that makes a false statement. A prime contractor shall submit to the contracting authority upon request copies of the signed verifications of compliance from all subcontractors of any tier pursuant to subdivision 3, clause 7. By signing this statement, I, _________________________________________________(typed or printed name), _____________________________________(title) certify that I am an owner or officer of the company and do verify under oath that my company is in compliance with each of the minimum criteria listed in the law. _____________________________________________________________________ (name of the person, partnership or corporation submitting this proposal) _____________________________________________________________________ (business address) Signed: ____________________________________ __________________ (bidder or authorized representative) Date 90th S t S 87th St S Hale Ct S 89th St S 85thSt S Gr a n a d a A v e S 84th St S Gre n a d i e r Ave SGrang e Blvd S Belde n B l v d S Gr a f t o n A v e S 83rd St S Had l e y A v e S 77th St S 81st St S Gl e n b r o o k Av e S Gresh a m Lane S Highland Hills Ln S Gar y B l v d 82nd St S Ha l e Av e S Sco t t B l v d Go o d v i e w Av e S Gr e e n e Av e S Gre y s t o n e Av e S Gr o s p o i n t A v e S Ja m a i c a A v e S Gr a n a d a A v e S 85th St S W Po i n t Dou g l a s R d Gr e e n w a y A v e S Had l e y A v e S E PointDouglas R d S Ha l l m a r k A v e S Ha m l e t A v e S Jam a i c a Ave S E Po i n t D o u g l a s R d S W Po i n t D o u g l a s R d Legend Priority 1 2 ± 0 1,200600 Feet Stop At Railroad Crossing Start Priority 2 at Hamlet Park And Work West Start Priority 1 at Grey Cloud Trail � (l) s· S!? � (l) s· S!? � <f! !!!. <;!! 8th Ave >v a. <f! 13th Ave • (.,.) a I!! 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NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, approves the plans and specifications and authorizes bidding, for the 2026 Joint Crack Sealing Project. Passed this 6th day of May 2026. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 City Council Action Request 7.Z. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title 2026 South Washington Watershed District Coordinated Capital Improvement Program Contracts Staff Recommendation Staff recommends that the City Council accept the South Washington Watershed District (SWWD) Coordinated Capital Improvement Program (CCIP) Contracts for Ideal Avenue Manhole Refurbishment and Pond LP-3 Excavation projects up to a maximum of $510,000. Budget Implication Project costs of $1,533,000 with up to $510,000 from CCIP grant and $1,023,000 from Stormwater Area Fund/County 19A & 100th Street Project funds. Attachments 1. 2026 SWWD CCIP - Accept Grant -4-29-2026 2. 2026-001 Cottage Grove L-P3 Flood Storage 3. 2026-002 Cottage Grove Ideal Avenue Manhole Repairs To: Honorable Mayor and City Council From: Joe Fox, Project Engineer Date: April 29, 2026 Re: Accept 2026 South Washington Watershed District Coordinated Capital Improvement Program Contracts Background Discussion th Street. The three 10-foot-diameter manholes are connected by a 6-foot-diameter concrete pipe that carries stormwater runoff from Up North Plastics, the railroad auto yard, and United Rentals. The grounds of these three businesses are mostly impervious and generate a tremendous volume of runoff in every rain event. Maintaining the stormwater infrastructure in this area is critical to keeping Ideal Avenue open so the businesses continue to run smoothly. th Street Mill & Overlay project. The work will take place in 2026. The City’s portion of project costs will come from the Stormwater Area Fund. CCIP Project Cost Breakdown: Project CCIP Grant City Cost Total Project Cost Ideal Avenue Manhole Refurbishment $ 35,000 $ 35,000 $ 70,000 Honorable Mayor, City Council, and Jennifer Levitt The second grant was awarded for construction of additional ponding within the large wetland complex on the north side of 100th Street, east of Jamaica Avenue, known as Pond LP-3. This project has two benefits. The removal of soil on the east side of the wetland will create additional capacity to hold large volumes of stormwater runoff. This increases the resiliency of the City’s stormwater infrastructure to withstand heavy rainfall. The second benefit will be the use of the excavated soil as embankment for the proposed 100th Street bridge over the railroad tracks. Excavation work for this additional ponding will be done in coordination with the 100th Street reconstruction project scheduled to start in 2027. This grant offers 50% reimbursement of pond excavation costs up to a maximum of $475,000. The City’s portion of project costs will come from the Stormwater Area Fund. CCIP Project Cost Breakdown: Project CCIP Grant City Cost Total Project Cost Pond LP-3 Excavation $ 475,000 $ 988,000 $ 1,463,000 Recommendation 2026 COORDINATED CAPITAL IMPROVEMENT PROGRAM CONTRACT General Information Organization SWWD Contract Number CCIP2026-001 Other federal or other state funds? Yes No Amendment Board meeting date(s) ____________ Canceled Board meeting date:____________ *If contract amended, attach amendment form(s) to this contract. Organization/Contact Organization City of Cottage Grove Contact Person Ryan Burfeind Address 12800 Ravine Parkway S City/State Cottage Grove, MN Zip code 55016 Email rburfeind@cottagegrovemn.gov Phone 651-458-2899 Project Location Address Pond L-P3; North of 100th Street, East of Jamaica Ave City/State Cottage Grove, MN Zip code 55016 Contract Information I (we), the undersigned, do hereby request cost-share assistance to help defray the cost of installing the following practice(s) listed on the second page of this contract. It is understood that: 1. SWWD’s Coordinated Capital Improvement Program is a reimbursement program. Applicants will be reimbursed for the contract amount upon successful completion of the project and submission of all required documentation. 2. If the total project cost changes upon receipt of a qualified bid or requested change order, requested changes to the grant amount must be approved by the SWWD Board prior to any expenses being incurred to be eligible for reimbursement. If the Board approves, the District will provide an amended agreement and contract amount prior to commencing work on the project. The SWWD will not accept increased project costs after work has commenced, expenses have been incurred, or the project has been completed. 3. The Applicant is responsible for full establishment, operation and maintenance of all practices, projects and/or equipment implemented and/or placed into service under this program to ensure that the conservation objective of the project is met and the effective life, a minimum of 10 years from the date the project is certified as complete, is achieved. 4. Should the Applicant fail to operate and maintain the practices, projects and/or equipment during their effective life, the Applicant is liable to the South Washington Watershed District for an amount up to 100% of the amount of financial assistance received to install and establish the practices, projects and/or equipment unless the failure was caused by reasons beyond the Applicant’s control, or if conservation practices are applied or equipment is purchased and placed into service at the Applicant’s expense that provide equivalent protection of the soil and water resources. 5. This contract, when approved by the SWWD board, will remain in effect unless canceled by mutual agreement. Practices, projects and/or equipment will be implemented and/or placed into service no later than December 31, 2028 unless this contract is amended by mutual consent to reschedule the work and funding. SWWD Staff may execute amendments to extend the deadline on behalf of the SWWD Board of Managers. 6. Items of cost for which reimbursement are claimed shall be supported by invoices/receipts for payments and will be verified by SWWD as practical and reasonable. The SWWD Board has the authority to adjust the costs submitted for reimbursement. Applicant Signatures The Applicant’s signature indicates agreement to: 1. Grant the District’s representative(s) access to the parcel(s) where the conservation practice will be located. 2. Obtain any/all permits required in conjunction with the installation and establishment of the practice and/or project prior to starting construction of the same, or operation of the equipment purchased. 3. Be responsible for the operation and maintenance of all projects, practices and/or equipment funded under this program in accordance with an operation and maintenance plan prepared by the organization’s technical representative. 4. Not accept cost-share funds, from state and federal sources combined, that are in excess of 100% percent of the total cost to implement the practice and/or project, or complete the equipment purchase, and provide copies of all forms and contracts pertinent to any other state or federal programs that are contributing funds toward this project. Date Organization’s Authorized Representative Conservation Practice The primary practice for which cost-share is requested is Flood Control – Live Storage Practice standards or eligible component(s) Construction of Regional Flood Storage Basin at Pond L-P3 Engineered Practice (yes or no) Ecological practice (yes or no) Total Project Cost Estimate $1,463,000 The estimated benefits of this project are: Total Phosphorus Captured N/A TSS Captured N/A Live Storage Creation 138 acre-feet Amount Authorized for Financial Assistance The SWWD Board has authorized the following financial assistance, the total of which is not to exceed the smaller of 50% of the SWWD-approved final total project cost above, or the amount listed below. $ $475,000 from 2026 CCIP (SWW) Enter program name and fiscal year $ from Enter program name and fiscal year Board Meeting Date 4/14/26 Authorized Signature Total Amount Authorized $475,000 2026 COORDINATED CAPITAL IMPROVEMENT PROGRAM CONTRACT General Information Organization SWWD Contract Number CCIP2026-002 Other federal or other state funds? Yes No Amendment Board meeting date(s) ____________ Canceled Board meeting date:____________ *If contract amended, attach amendment form(s) to this contract. Organization/Contact Organization City of Cottage Grove Contact Person Ryan Burfeind Address 12800 Ravine Parkway S City/State Cottage Grove, MN Zip code 55016 Email rburfeind@cottagegrovemn.gov Phone 651-458-2899 Project Location Address Ideal Avenue; North of 95th Street City/State Cottage Grove, MN Zip code 55016 Contract Information I (we), the undersigned, do hereby request cost-share assistance to help defray the cost of installing the following practice(s) listed on the second page of this contract. It is understood that: 1. SWWD’s Coordinated Capital Improvement Program is a reimbursement program. Applicants will be reimbursed for the contract amount upon successful completion of the project and submission of all required documentation. 2. If the total project cost changes upon receipt of a qualified bid or requested change order, requested changes to the grant amount must be approved by the SWWD Board prior to any expenses being incurred to be eligible for reimbursement. If the Board approves, the District will provide an amended agreement and contract amount prior to commencing work on the project. The SWWD will not accept increased project costs after work has commenced, expenses have been incurred, or the project has been completed. 3. The Applicant is responsible for full establishment, operation and maintenance of all practices, projects and/or equipment implemented and/or placed into service under this program to ensure that the conservation objective of the project is met and the effective life, a minimum of 10 years from the date the project is certified as complete, is achieved. 4. Should the Applicant fail to operate and maintain the practices, projects and/or equipment during their effective life, the Applicant is liable to the South Washington Watershed District for an amount up to 100% of the amount of financial assistance received to install and establish the practices, projects and/or equipment unless the failure was caused by reasons beyond the Applicant’s control, or if conservation practices are applied or equipment is purchased and placed into service at the Applicant’s expense that provide equivalent protection of the soil and water resources. 5. This contract, when approved by the SWWD board, will remain in effect unless canceled by mutual agreement. Practices, projects and/or equipment will be implemented and/or placed into service no later than December 31, 2028 unless this contract is amended by mutual consent to reschedule the work and funding. SWWD Staff may execute amendments to extend the deadline on behalf of the SWWD Board of Managers. 6. Items of cost for which reimbursement are claimed shall be supported by invoices/receipts for payments and will be verified by SWWD as practical and reasonable. The SWWD Board has the authority to adjust the costs submitted for reimbursement. Applicant Signatures The Applicant’s signature indicates agreement to: 1. Grant the District’s representative(s) access to the parcel(s) where the conservation practice will be located. 2. Obtain any/all permits required in conjunction with the installation and establishment of the practice and/or project prior to starting construction of the same, or operation of the equipment purchased. 3. Be responsible for the operation and maintenance of all projects, practices and/or equipment funded under this program in accordance with an operation and maintenance plan prepared by the organization’s technical representative. 4. Not accept cost-share funds, from state and federal sources combined, that are in excess of 100% percent of the total cost to implement the practice and/or project, or complete the equipment purchase, and provide copies of all forms and contracts pertinent to any other state or federal programs that are contributing funds toward this project. Date Organization’s Authorized Representative Conservation Practice The primary practice for which cost-share is requested is Stormwater Infrastructure Resiliency Practice standards or eligible component(s) Manhole Repairs (3) at Ideal Avenue Engineered Practice (yes or no) Ecological practice (yes or no) Total Project Cost Estimate $70,000 The estimated benefits of this project are: Total Phosphorus Captured N/A TSS Captured N/A Live Storage Creation N/A Amount Authorized for Financial Assistance The SWWD Board has authorized the following financial assistance, the total of which is not to exceed the smaller of 50% of the SWWD-approved final total project cost above, or the amount listed below. $ $35,000 from 2026 CCIP (SWW) Enter program name and fiscal year $ from Enter program name and fiscal year Board Meeting Date 4/14/26 Authorized Signature Total Amount Authorized $35,000 1 City Council Action Request 7.AA. Meeting Date 5/6/2026 Department Public Works Agenda Category Action Item Title Joint Powers Agreement - Newport Water Supply Staff Recommendation Approve the Joint Powers Agreement with the City of Newport for interim water supply. Budget Implication N/A Attachments 1. Newport Interim Water Supply JPA Approval_2026-4-29 2. JPA Cottage Grove and Newport for Temporary Water_newport signed To: Honorable Mayor and City Council From: Ryan Burfeind, PE, Public Works Director Date: April 29, 2026 Re: Newport Interim Water Supply – JPA Approval Background th Street. Honorable Mayor, City Council, and Jennifer Levitt for a five-year period. This would allow Newport to have access to clean drinking water, while their long-term solution to PFAS contamination is determined. These options include long-term supply from either Cottage Grove or Woodbury, or construction of their own permanent water treatment plant. Annually, Newport pumps around 110 million gallons of water, which would be acceptable for Cottage Grove to supply with our city wells per the city’s DNR groundwater appropriations permit. Discussion Recommendation 1 City Council Action Request 7.BB. Meeting Date 5/6/2026 Department Community Development Agenda Category Action Item Title Geneva Avenue Joint Powers Agreement with St. Paul Park Staff Recommendation Approve the Joint Powers Agreement with St. Paul Park for joint responsibilities of Geneva Avenue South. Budget Implication N/A Attachments 1. Geneva Avenue JPA with SPP CC Memo 2. Geneva Avenue JPA with SPP TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Emily Schmitz, Community Development Director DATE: April 29, 2026 RE: Geneva Avenue Joint Powers Agreement with St. Paul Park Discussion St. Paul Park received a development proposal (Geneva Meadows 1st Addition) on property located on the west side of Geneva Avenue (south of 85th Street/18th Street). The development proposed extending Lincoln Avenue within St. Paul Park as access to the development. Given Cottage Grove has several properties that use a private drive within the Geneva Avenue right-of-way, it has been agreed to preserve the 33 feet of Geneva Avenue right-of-way on each respective municipality boundary line (33 feet within St. Paul Park and 33 feet within Cottage Grove). The Geneva Meadows 1st Addition Plat dedicated the right of way on the St. Paul Park side of the municipal boundary while the right-of-way on the east side (Cottage Grove side) of the municipal boundary was platted with the Felde Addition plat. The Joint Powers Agreement (JPA) clarifies and allows Cottage Grove access to and the ability to allow for any future modifications or improvements of the right-of-way on both the Cottage Grove and St. Paul Park sides. Recommendation That the City Council approve the Joint Powers Agreement with St. Paul Park for joint responsibilities of Geneva Avenue South. 1 JOINT POWERS AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND THE CITY OF ST. PAUL PARK FOR JOINT RESPONSIBILITIES OF GENEVA AVENUE SOUTH This Agreement is made by and between the City of Cottage Grove (“Cottage Grove”), a Minnesota municipal corporation and the City of St. Paul Park (“St. Paul Park”), a Minnesota municipal corporation, referred to individually as a “Party” or collectively as the “Parties.” WHEREAS, under Minn. Stat. §471.59, the Parties are empowered to engage in such agreements as are necessary to exercise their powers; and WHEREAS, St. Paul Park and Cottage Grove are political subdivisions of the State of Minnesota with the authority to construct, improve, manage and pay for rights of way and other public improvements, as provided by law; and WHEREAS, Cottage Grove has platted but unbuilt right of way in the Felde Addition and St. Paul Park owns thirty-three feet (33’) of unbuilt right of way, both of which are located adjacent to each other on their shared municipal boundary, and together are identified in their respective Comprehensive Plans as a major collector roadway; and WHEREAS, there currently exists a private gravel access road within the unbuilt right of way located within St. Paul Park that serves residential properties within Cottage Grove; and WHEREAS, St. Paul Park intends to require that thirty-three feet (33’) of its unbuilt right of way be dedicated in the Geneva Meadows Plat along the eastern boundary of the Plat, approximately in the location of the existing private gravel access road that when combined with the right of way in Cottage Grove shall create a width wide enough for a Road (defined below); and WHEREAS, if there is development in Cottage Grove that abuts the Road and it is determined that a portion of the Road cannot be constructed due to easements that also lie within the Road, then St. Paul Park shall allow Cottage Grove to use certain streets within the Geneva Meadows Plat for purposes of construction traffic to access the future development during the period of construction; and WHEREAS, the Parties desire to memorialize the responsibilities between the Parties regarding the future of the Road. NOW THEREFORE, for mutual consideration, the receipt of which the Parties hereby acknowledge, the Parties agree as follows: 2 1. Definitions A. Road. The Road means: i. Thirty-three feet (33’) of platted right of way in the Geneva Meadows Plat dedicated for use as right of way, as well as the remainder of any adjacent right of way that may be owned by St. Paul Park for use as a roadway located along the shared municipal boundary with Cottage Grove; together with ii. The adjacent right of way within Cottage Grove dedicated in the Felde Addition. The Road is depicted on Exhibit A, attached hereto. B. Minor Maintenance. Minor Maintenance means snow plowing, tree trimming, pothole patching, crack sealing and other minor maintenance. C. Major Maintenance. Major Maintenance means widening, rebuilding, improvements, or rehabilitation, including a mill and overlay or replacement. D. Plat. Plat means the Geneva Meadows Plat, as approved by the St. Paul Park City Council. 2. Term of Agreement A. Effective Date. The Effective Date of the Agreement is the last date the Agreement is signed by both Parties and shall be ongoing unless terminated pursuant to Section 2.B. B. Termination. This Agreement automatically terminates if the Plat is not recorded or it may be terminated by mutual written agreement of the Parties. 3. Right of Entry; Access from Lots A. Each party hereby grants the other, their employees, agents and contractors and public access to the Road within its jurisdiction and adjacent rights of way for the purpose of fulfilling their respective obligations under this Agreement. B. The Parties agree that the lots in the Geneva Meadows Plat in St. Paul Park that abut the Road at the rear of their lots will have sole and primary access to their lots from Lincoln Avenue within St. Paul Park and not from the Road. If it is discovered private owners within the Plat use the Road for access, then either party to this Agreement may seek to enforce this provision of the Agreement to prevent such access by any means necessary. 3 4. Each Parties’ Responsibilities for the Road A. Cottage Grove Obligations. i. If improvements are made to the Road to open it for access, then Cottage Grove shall be responsible for the timing, design and construction of the Road and all costs related thereto. ii. If improvements are constructed for the Road pursuant to Section 4.A.i, Cottage Grove shall have sole responsibility for all future Minor Maintenance, Major Maintenance and any additional improvements to the Road, and all costs related thereto, without reimbursement from St. Paul Park. iii. Cottage Grove shall notify St. Paul Park of the development of any property occurring in its jurisdiction that is adjacent to the Road that will initiate the construction of improvements referenced in Section 4.A.i. or the need for alternative access during construction as contemplated in Section 4.B.ii. iv. Cottage Grove shall maintain the Road in a good repair not less than the standards in accordance with a typical roadway in Cottage Grove. v. The geometric design of the Road, as it pertains to its connection at 18th Avenue East in St. Paul Park, shall be submitted to St. Paul Park for its review. B. St. Paul Park Obligations. i. St. Paul Park shall require the developer of the Plat to dedicate thirty-three feet (33’) for right of way for the Road in the Geneva Meadows Plat. ii. If it is determined that Road improvements contemplated by Section 4.A.i. cannot be constructed over portions of the Road that are encumbered by easements, St. Paul Park shall allow Cottage Grove, its employees, contractors, and developers to utilize Lincoln Avenue and Summit Avenue for purposes of construction traffic related to any future development that directly abuts the Road that occurs within Cottage Grove, for the period of time during the construction of the development. C. The Parties will coordinate any public meetings and public outreach that may be necessary to ensure residents within each respective jurisdiction are properly informed of any maintenance or improvements to any segments of the Road. 5. Authorized Representatives A. Cottage Grove’s authorized representative is: Jennifer Levitt, City Administrator 12800 Ravine Parkway South 4 Cottage Grove, MN 55016 Email: jlevitt@cottagegrovemn.gov B. St. Paul Park’s authorized representative is: Hugo McPhee, City Administrator 600 Portland Ave. St. Paul Park, MN 55071 Email: hmcphee@stpaulpark.org Any notice to be given under this Agreement shall be effective if delivered by certified or registered U.S. Mail, postage prepaid or hand delivered to the Party’s authorized representative. 6. Assignments, Amendments, Waiver and Complete Agreement A. Assignment. Neither Party shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other Party. B. Amendments. Any amendments to this Agreement must be in writing and will not be effective until it has been executed and approved by both Parties. C. Waiver. If either Party fails to enforce any provision of this Agreement, that failure does not waive the provision or that Party’s right to enforce it thereafter. D. Complete Agreement. This Agreement contains all negotiations and agreements between the Parties. No other understanding regarding this Agreement, whether in written or oral form may be used to bind the Parties. 7. Liability The undersigned Parties agree to defend, indemnify, and hold each other harmless from and against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement and caused by or resulting from negligent acts or omissions of the other party’s employees or agents. The Minnesota Tort Claims Act, Minnesota Statutes, Chapter 466, governs the Parties’ liability. Nothing in this Agreement is intended to waive or limit the provisions of the Tort Claims Act. The total liability of all third-party claims arising out of a single occurrence shall not exceed the limit set forth for each Party. The limits of liability for the undersigned Parties may not be added together to determine the maximum amount of liability for any one party. The intent of this paragraph is to impose on each party a limited duty to defend and indemnify each other subject to the limits of liability under Minnesota Statutes, Chapter 466. 8. Insurance Each Party agrees to maintain insurance in an amount consistent with Minnesota Statutes, Chapter 466. Each party will maintain workers’ compensation insurance or self-insurance coverage, covering its own personnel while they are providing any services pursuant to this 5 Agreement. Each party waives the right to sue any other party for any workers’ compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of any other party or its officers, employees, or volunteers. 9. Dispute Resolution The Parties agree to engage in good faith to attempt to resolve any disputes that may arise. 10. Government Data Practices The Parties agree to comply with the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. 11. Records Availability and Retention Pursuant to Minn. Stat. § 16C.05, subd. 5, the Parties agree that either Party, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Parties and involve transactions relating to this Agreement. 12. Severability The provisions of this Agreement shall be severable. If any part of this Agreement is rendered void, invalid or unenforceable, it shall not affect the validity and enforceability of the remainder of this Agreement. 13. Entire Agreement These terms and conditions constitute the entire Agreement between the Parties regarding the subject matter hereof. All discussions and negotiations are deemed merged in this Agreement. 14. Counterparts This Agreement may be executed in several counterparts, each of which shall be an original, and all of which shall constitute but one and the same instrument. [Remainder of Page Intentionally Blank] 6 CITY OF COTTAGE GROVE Myron Bailey, Mayor Tamara Anderson, City Clerk Date STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , 2026, before me a Notary Public within and for said County, personally appeared Myron Bailey and Tamara Anderson to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Cottage Grove, the municipality named in the foregoing instrument, and that the said instrument was signed in behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public EXHIBIT A DEPICTION OF ROAD A-1 1 City Council Action Request 7.CC. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title Cooperative Agreement Between the City of Cottage Grove and Washington County - 80th Street and County State Aid Highway 39 Staff Recommendation Approve the Cooperative Agreement Between the City of Cottage Grove and Washington County for the Design and Construction of 80th Street and County State Aid Highway 39. Budget Implication Total estimated project cost $17.2 million, with federal, state, county and city participation. Attachments 1. 01 - TH 61-80th Street City County Agreement Memo 2. 02 - 2025-12-23 FIGR-131481-Cost Participation 3. 03 - 80th Street at CSAH 39 Cottage Grove Washington Co Cost Share Agreement_Final 2026-04-29 To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Paul Sponholz, PE, City Engineer Date: April 29, 2026 Re: Cooperative Agreement Between the City of Cottage Grove and Washington County for the Design and Construction of 80th Street and County State Aid Highway 39 Background Included in the Capital Improvement Plan for 2026 is the rehabilitation of 80th Street from Highway 61 to Ideal Avenue and East Point Douglas Road from 80th Street to the T-intersection near Arby’s. The Minnesota Department of Transportation (MnDOT) is also incorporating work to reconstruct the entrance and exit ramps, replace the signals, and make improvements of the bridges at the interchange of Trunk Highway 61 (TH 61) and 80th Street into the project. The City Council approved plans and specifications and authorized bidding for the project on December 22, 2025. Bids were opened and on April 1, the City Council approved the awarding of the construction contract. Discussion The segment of 80th Street between Hadley Avenue and TH 61 is designated as County State Aid Highway 39 and is owned and operated by the County, so the county has cost participation in the project. The City and County have determined cost participation for design, construction, and contract administration costs as outlined in the cooperative agreement. The County’s estimated cost share, based on the low bid and estimated construction engineering and contract administration costs, is $628,121.15. MnDOT will also have cost participation with the project as outlined in a separate agreement that City Council approved on March 18, 2026. That agreement between MnDOT, the City, and the County outlines the costs of the ramp reconstruction which is the responsibility of MnDOT, and the costs of the traffic signals at the TH ramps which are shared between MnDOT, the City, and the County. The attached drawing shows the areas of the cost share participation outlined in those agreements. Recommendation Staff recommend that the City Council approve the Cooperative Agreement Between the City of Cottage Grove and Washington County for the Design and Construction of 80th Street and County State Aid Highway 39. 100 0 100 5 101 0 1 65 70 75 80 85 90 65 70 75 80 85 90 1013 1015 102 0 200 5 20 1 0 2 2013 2015 2020 202 5 2 0 5 10 1 0 5 10 1 MA T C H L I N E A H: \ C O T T \ 0 N 1 1 3 1 4 8 1 \ C A D \ C 3 D \ F I G R - 1 3 1 4 8 1 - C o s t P a r t i c i p a t i o n . d w g 12 / 2 3 / 2 0 2 5 2 : 3 9 : 1 7 P M R TH 61/80TH STREET RECONSTRUCTION CITY OF COTTAGE GROVE, MN COST PARTICIPATION FIGURE 1 DECEMBER 2025 FEETSCALE 0 100 200 R LEGEND MNDOT S.P. 8205-159 COUNTY S.A.P. 082-639-008 CITY S.P. 180-102-020 CITY S.P. 180-102-020 CITY S.P. 180-112-014 CONSTRUCTION LIMITS RIGHT OF WAY CITY S.A.P. 180-020-015 TH 6 1 / T H 1 0 80TH S T RA M P G RAM P E RAM P H RA M P F E P O I N T D O U G L A S R D COM M E R C I A L D R HA R D W O O D A V E SIGNAL SYSTEM A 50% MNDOT S.P. 8205-159 50% COUNTY S.A.P. 082-639-008 SIGNAL SYSTEM B 50% MNDOT S.P. 8205-159 50% CITY S.P. 180-102-020 REVISE SIGNAL SYSTEM C S.P. 180-102-020 REVISE SIGNAL SYSTEM F S.P. 180-112-014 95 100 105 110 115 120 95 100 105 110 115 120 MA T C H L I N E A MA T C H L I N E B 125 130 135 140 1 125 130 135 140 1 MA T C H L I N E B H: \ C O T T \ 0 N 1 1 3 1 4 8 1 \ C A D \ C 3 D \ F I G R - 1 3 1 4 8 1 - C o s t P a r t i c i p a t i o n . d w g 12 / 2 3 / 2 0 2 5 2 : 3 8 : 2 5 P M R TH 61/80TH STREET RECONSTRUCTION CITY OF COTTAGE GROVE, MN COST PARTICIPATION FIGURE 2 DECEMBER 2025 FEETSCALE 0 100 200 R LEGEND MNDOT S.P. 8205-159 COUNTY S.A.P. 082-639-008 CITY S.P. 180-102-020 CITY S.P. 180-102-020 CITY S.P. 180-112-014 CONSTRUCTION LIMITS RIGHT OF WAY CITY S.A.P. 180-020-015 80TH ST 80TH ST HE M I N G W A Y A V E HE M I N G W A Y A V E HE N S L O W E A V E HI N T O N A V E HO M E S T E A D A V E HO R N E L L A V E HY N E S A V E HY D E A V E ID E A L A V E REVISE SIGNAL SYSTEM D S.P. 180-102-020 SIGNAL SYSTEM E S.P. 180-102-020 Page 1 of 9 COOPERATIVE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND WASHINGTON COUNTY FOR DESIGN AND CONSTRUCTION OF 80TH STREET AND COUNTY STATE AID HIGHWAY 39 THIS AGREEMENT (“Agreement”), by and between the City of Cottage Grove, a Minnesota municipal corporation, herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County.” WITNESSETH: WHEREAS, the City intends to construct 80th Street from County State Aid Highway 39 (“CSAH 39” or “Hadley Avenue”) to Ideal Avenue in the City of Cottage Grove as shown on Exhibit A (“Project”); and WHEREAS, the section of 80th Street from Hadley Avenue to Trunk Highway 61 (“TH 61”) is designated CSAH 39 and owned and operated by the County; and WHEREAS, the section of 80th Street from TH 61 to Ideal Avenue is owned and operated by the City; and WHEREAS, the State of Minnesota, Department of Transportation (“MnDOT”) has incorporated work to reconstruct the TH 61 at 80th Street interchange ramps into the City project as shown on Exhibit A; and WHEREAS, design of the intersection of TH 61 and CSAH 39 is addressed with a separate agreement between the City and MnDOT as MnDOT Contract No. 1050144; and WHEREAS, items included in the MnDOT portion of the Project require MnDOT, City, and County participation and which are addressed with a separate agreement between MnDOT, the City and County, as MnDOT Contract No. 1061897; and WHEREAS, items included in the Project require County cost participation in accordance with the City’s cost sharing provisions as shown on Exhibit B; and WHEREAS, the City desires to use local funds, State Aid, and Federal funds for these improvements; and WHEREAS, the County desires to use State Aid for these improvements; and WHEREAS, a cooperative effort between the City and County is the appropriate method to facilitate the construction of these transportation improvements; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statutes § 162.17 subd. 1 and Minnesota Statute § 471.59. WASHINGTON COUNTY CONTRACT NO.18222 DEPT.PUBLIC WORKS DIVISION TRANSPORTATION TERM SIGNATURE – END OF PROJECT Page 2 of 9 NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this Agreement is set forth in the above “whereas” clauses which are all incorporated by reference as if fully set forth herein and shall consist of this Agreement, Exhibit A (Location Map) and Exhibit B (Estimated Cost Splits). B. PLANS AND SPECIFICATION PREPARATION 1. The City entered into an agreement with the MnDOT as MnDOT Contract Number 1050144 Work Order Number: 01 for design engineering of the TH 61, CSAH 39, and 80th Street intersection. The City entered a contract with an engineering firm to facilitate that MnDOT agreement and for the other portions of the project. The City shall be responsible for the preparation of all the plans and specifications for the Project, including, but not limited to, compliance with all applicable standards and policies and obtaining all approvals required in formulating the bid specifications for all County and City components of this Project. 2. The following Project numbers have been assigned to the Project: a. State Project Number: 8205-159 b. State Project Number 180-102-020 c. State Project Number 180-112-014 d. State Aid Number 082-639-008 e. Federal Project Number CDS-NHCPP 0061(355) f. County Project Number: CP26-13902 C. RIGHT OF WAY AND EASEMENTS 1. The City shall be responsible for acquiring any necessary permanent rights of way, permanent easements, and temporary slope easements, which will be acquired in the name of the City. 2. Any necessary rights of way, permanent easements, and temporary easements that cannot be obtained through negotiation will be acquired by the City through eminent domain proceedings. D. ADVERTISEMENT AND AWARD OF CONTRACT After plans and specifications have been approved by the City, all permits and approvals obtained, and acquisition of necessary rights-of-way and easements, the City shall advertise for construction bids and at the sole discretion of the City, after MnDOT approvals, award the contract to the lowest responsible bidder. E. CONSTRUCTION ENGINEERING/CONTRACT ADMINISTRATION The City shall enter a contract with an engineering firm for construction engineering and contract administration. The City shall be responsible for the construction administration, inspection, and for the observation and testing for all construction items. F. COST PARTICIPATION ITEMS AND ESTIMATED COSTS The County and City hereby agree to be bound to the cost participation provisions as shown on Exhibit B, which is incorporated into this Agreement by reference. The County and City’s cost participation is Page 3 of 9 set forth in Table 1 below and is broken down into three categories which are: (1) Construction; (2) Design Engineering; and (3) Construction Engineering/Contract Administration. 1. Construction Construction costs shall be the cost to construct the Project. The City has prepared a statement of estimated quantities and cost splits hereto attached as Exhibit B. The County shall pay to the City its share of the total cost as shown in Exhibit B and set forth in Table 1. After the City has awarded the construction contract, due to the timing of this agreement execution, Exhibit B reflects the contractor’s estimated quantities and unit costs. 2. Design Engineering Design engineering costs shall be professional design engineering services, project coordination, preparation of plans and specification, stakeholder engagement, geotechnical studies, and other administrative functions necessary for the Project. Based on MnDOT Contract No. 1050144 Work Order Number: 01, MnDOT paid for all design of the County’s share of the project. 3. Construction Engineering/Contract Administration Construction engineering/contract administration costs shall be construction observation, construction testing, construction administration, staking, conducting and recording the pre-bid, pre-construction and weekly construction meetings, reviewing monthly pay estimates, labor compliance, and other administrative functions necessary for the Project. Based on the County’s share of the construction cost, the County shall pay the prorated cost of Construction Engineering/Contract Administration for the County’s portion of the project. The County’s prorated share of Construction Engineering/Contract Administration shall be computed as follows: County share of Construction Engineering & Contract Administration = Total Construction Engineering & Contract Administration Cost X County Construction Cost ÷ Total Construction Cost After Project completion, Exhibit B will be updated to reflect the actual construction engineering/contract administration cost. Page 4 of 9 4. The costs and shares attributable to the County and payable to the City as shown in Table 1 are merely estimated and a final reconciliation of costs as set forth in Section G below shall be done at the end of the Project. Actual County costs and shares are based on the following: a. Construction shall be based on the contractor's unit prices and final quantities at Project completion including all contract changes. b. Construction engineering/contract administration shall be based on the contractor’s unit prices and final quantities at Project completion including all contract changes. G. PAYMENT 1. Construction and Construction Engineering/Contract Administration a. After the City has awarded the construction contract, the City shall update Exhibit B to conform the Exhibit to the amounts in the awarded bid and shall invoice the County ten percent (10%) of the County's estimated construction and construction engineering/contract administration cost based on the updated Exhibit B. b. During construction, the City shall submit to the County partial estimates of work performed by the contractor. The County shall pay to the City its share of the partial estimate as determined in Section F. c. Upon substantial completion of the work the City shall submit to the County a final invoice and final reconciliation of costs. The reconciliation will add or subtract contract amendments to the County’s Project components, adjustments for liquidated damages pursuant to Section I., and previous Project cost payments made by the County to the City. 2. In the event that the County paid more in advance than the actual cost of the County’s portion of the Project, the City shall refund without interest the amount to the County. 3. The County shall pay one hundred percent (100%) of an invoice amount within thirty (30) days of receipt. H. CONTRACT CHANGES Any modifications or additions to the final approved plans and/or specifications of the Project shall TABLE 1 – ESTIMATED COSTS County Cost Summary ITEM TOTAL COST COUNTY SHARE COUNTY COST Construction $13,441,887.86 See Exhibit B $546,768.25 MnDOT Design Engineering for TH 61 Ramps & CSAH 39/80th St Intersection (includes County items) $371,376.66 0%$0.00 Design Engineering 80th Street/East Point Douglas Road $1,300,000.00 0%$0.00 Construction Engineering/Contract Administration $2,000,000.00 Prorated by Construction Cost Share $81,352.90 TOTAL ESTIMATED COST $17,113,264.52 $628,121.15 Page 5 of 9 be made part of the construction contract through a written amendment to the construction contract and the cost for such changes shall be appropriated as set forth in Section F of this Agreement. I. LIQUIDATED DAMAGES No adjustment to construction costs will be made to the County’s portion of the Project in the event of liquidated damages. J. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this Project through special assessment of County-owned property. K. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minnesota Statutes § 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. The parties herein ensure its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal financial assistance, of any person in the United States on the ground of race, color, or national origin. L. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the City and all other persons employed by the City in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the County. It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the City and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. M. INDEMNIFICATION 1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this Agreement. Page 6 of 9 2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this Agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1a. 4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). N. DATA PRACTICES All data collected, created, received, maintained, disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. O. TERM This Agreement shall commence on the date both parties have fully executed the Agreement and shall remain in full force and effect until terminated by mutual written agreement of the parties or pursuant to Section P herein. P. TERMINATION This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non- performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. Q. DELAY IN PERFORMANCE Neither City nor County shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or County under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances Page 7 of 9 preventing continued performance and the efforts being made to resume performance of this Agreement. R. ASSIGNMENT This Agreement is not assignable without the mutual written agreement of the parties. S. AMENDMENTS Any modification or amendment to this Agreement shall require a written agreement signed by both parties. T. GOVERNING LAW This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. U. ENTIRE AGREEMENT This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings, and agreements relating to the subject matter hereof, whether oral or written. V. COUNTERPARTS This Agreement may be executed in counterparts. W. SEVERABILITY If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not be affected. IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers. Page 8 of 9 WASHINGTON COUNTY Chair Date Board of Commissioners Kevin Corbid Date County Administrator Approved as to form: Assistant County Attorney Date Page 9 of 9 CITY OF COTTAGE GROVE Myron Bailey Mayor Tamara Anderson City Clerk Date Hig h w a y 6 1 / 1 0 E P t D o u g l a s R o a d 80th Street 80th Street He m i n g w a y Av e He n s l o w e A v e He m i n g w a y A v e n u e Hi n t o n A v e n u e Ho m e s t e a d A v e Ho r n e l l A v e Hy n e s A v e Hy d e A v e Hynes Lane Id e a l A v e 7135 Walgreens 7201 Valvoline 7200 U.S. Bank 7998 Culver's 7180 7125 Wakota Inn & Suites 71357175 Dairy Queen7155 7155 Huntington Bank 7240 7190 7162 Speedway 7200 Hy-Vee Fast & Fresh 7375 Goodwill 7420 7449 Farmers Insurance 7501 7460 American Accounts & Advisors 7500 7550 Grove80 Apartments 7130 MSI - Manufacturing Solutions 7676 Kok Funeral Home 7606 Century Link 7702 Caribou 7830 Crestview Elementary School 8040 Park High School Cottage Grove Ice Arena SAN T O R I C H I R O P R A C T I C BELL A P I Z Z A NEX T S T E P CAR I B O U C O F F E E DOM I N O ' S P I Z Z A RED N A I L S FAN T A S T I C S A M S CUT & C O L O R LISU ' S T H A I T A S T E $5 T A N NOODLES AND COMPANY AT&T CHIPOTLE MEXICAN GRILL TURBO NAILS STARBUCKS COFFEE TO M M O Y C A F E RE / M A X SA L O N 8 0 - A V E D A H& R B L O C K GR E A T C L I P S WO O D G R O V E D E N T A L MA T H N A S I U M ST A T E F A R M CO M P C A R E U R G E N T CA R E IN T E G R I T Y D E N T A L CA R E AL L S M I L E S DE N T I S T R Y TH E N E W A R T O F CH I R O P R A C T I C ULT APet S m a r t Hom e G o o d s TJ-M a x x 7980 Chase Bank 7584 Ha r d w o o d A v e n u e Had l e y A v e n u e E Pt D o u g l a s R o a d 7071 Tutor Time Pla n e t F i t n e s s Sal o n s B y J C Cot t a g e G r o v e Sm i l e s D e n t i s t r y Spo r t s C l i p s 7280 Hy-Vee 7165 Las Margaritas 7185 Arby's 7199 Car-X Baskin Robins Dunkin' Moonsoon Tobacco 7990 Kohl's c B o l t o n & M e n k , I n c . 20 2 6 , A l l R i g h t s R e s e r v e d H: \ C O T T \ 0 N 1 1 3 1 4 8 1 \ C A D \ C 3 D \ F I G R - 1 3 1 4 8 1 - 4 - P r o j e c t L a y o u t . d w g 3/ 2 6 / 2 0 2 6 1 : 2 2 : 1 3 P M R 80th Street Rehabilitation City of Cottage Grove, MN Project Layout March 2026 FEETSCALE 0 140 280 HORZ. R BITUMINOUS PAVEMENT REPLACEMENT EXISTING RIGHT-OF-WAY EXISTING PARCEL LINE EXISTING EASEMENT LEGEND SIGNAL SYSTEM LIGHTING REPLACEMENT CURB AND GUTTER FULL REPLACEMENT CURB AND GUTTER SPOT REPLACEMENT CONCRETE SIDEWALK FULL REPLACEMENT CONCRETE SIDEWALK SPOT REPLACEMENT CONCRETE DRIVEWAY / MEDIAN FULL REPLACEMENT CONCRETE DRIVEWAY / MEDIAN SPOT REPLACEMENT BITUMINOUS TRAIL REPLACEMENT LANDSCAPING REPLACEMENT SIGNAL SYSTEM MODIFICATIONS CONCRETE PAVEMENT REPLACEMENT NEW CONCRETE SIDEWALK NEW CONCRETE DRIVEWAY QTY COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST QTY COST QTY COST QTY COST 2011.601 AS BUILT LUMP SUM 9,420.00$ 0.8 7,536.00$ 0.1 942.00$ 0.0 -$ 0.1 942.00$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 1 9,420.00$ 2021.501 MOBILIZATION LUMP SUM ############0.28 294,896.00$ 0.57 600,324.00$ 0.03 31,596.00$ 0.07 73,724.00$ 0.00 -$ 0.05 52,660.00$ 0.00 -$ 0.00 -$ 1 1,053,200.00$ 2041.610 TRAINEES HOUR 1.00$ 0 -$ 1100 1,100.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 1100 1,100.00$ 2101.502 GRUBBING EACH 185.00$ 0 -$ 11 2,035.00$ 0 -$ 4 740.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 15 2,775.00$ 2102.503 PAVEMENT MARKING REMOVAL LIN FT 0.73$ 0 -$ 8390 6,124.70$ 0 -$ 3824 2,791.52$ 0 -$ 5365 3,916.45$ 0.00 -$ 0 -$ 17579 12,832.67$ 2102.518 PAVEMENT MARKING REMOVAL SQ FT 3.65$ 0 -$ 144 525.60$ 0 -$ 96 350.40$ 0 -$ 0 -$ 0.00 -$ 0 -$ 240 876.00$ 2104.502 REMOVE CONCRETE APRON EACH 408.00$ 2 816.00$ 1 408.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 1,224.00$ 2104.502 REMOVE ANCHORAGE ASSEMBLY - TYPE 31 EACH 206.00$ 3 618.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 618.00$ 2104.502 REMOVE LIGHTING UNIT EACH 767.00$ 0 -$ 59 45,253.00$ 0 -$ 5 3,835.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 64 49,088.00$ 2104.502 REMOVE MANHOLE OR CATCH BASIN EACH 592.00$ 0 -$ 14 8,288.00$ 0 -$ 2 1,184.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 16 9,472.00$ 2104.502 REMOVE DELINEATOR / MARKER EACH 26.10$ 7 182.70$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 7 182.70$ 2104.502 REMOVE SIGN EACH 26.10$ 22 574.20$ 73 1,905.30$ 0 -$ 17 443.70$ 0 -$ 4 104.40$ 0.00 -$ 0 -$ 116 3,027.60$ 2104.502 REMOVE HANDHOLE EACH 325.00$ 5 1,625.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 5 1,625.00$ 2104.502 REMOVE CABINET EACH 592.00$ 0 -$ 3 1,776.00$ 0 -$ 1 592.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 2,368.00$ 2104.502 REMOVE ENERGY ABSORBING TERMINAL EACH 515.00$ 3 1,545.00$ 1 515.00$ 0 -$ 0 -$ 0 -$ 1 515.00$ 0.00 -$ 0 -$ 5 2,575.00$ 2104.502 SALVAGE SERVICE CABINET EACH 552.00$ 1 552.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 552.00$ 2104.502 SALVAGE SIGN EACH 26.10$ 1 26.10$ 14 365.40$ 0 -$ 1 26.10$ 0 -$ 1 26.10$ 0.00 -$ 0 -$ 17 443.70$ 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT 3.40$ 91 309.40$ 1456 4,950.40$ 0 -$ 755 2,567.00$ 0 -$ 204 693.60$ 0.00 -$ 0 -$ 2506 8,520.40$ 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 1.85$ 45 83.25$ 3621 6,698.85$ 0 -$ 1861 3,442.85$ 0 -$ 910 1,683.50$ 0.00 -$ 0 -$ 6437 11,908.45$ 2104.503 REMOVE SEWER PIPE (STORM)LIN FT 22.00$ 106 2,332.00$ 387 8,514.00$ 0 -$ 32 704.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 525 11,550.00$ 2104.503 REMOVE CURB AND GUTTER LIN FT 5.60$ 516 2,889.60$ 9642 53,995.20$ 0 -$ 2004 11,222.40$ 0 -$ 439 2,458.40$ 0.00 -$ 0 -$ 12601 70,565.60$ 2104.503 REMOVE GUARDRAIL-PLATE BEAM LIN FT 8.25$ 2785 22,976.25$ 153 1,262.25$ 0 -$ 0 -$ 0 -$ 100 825.00$ 0.00 -$ 0 -$ 3038 25,063.50$ 2104.503 REMOVE UNDERGROUND WIRE LIN FT 1.15$ 0 -$ 12700 14,605.00$ 0 -$ 900 1,035.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 13600 15,640.00$ 2104.503 REMOVE DIRECT BURIED LIGHTING CABLE LIN FT 2.65$ 2500 6,625.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2500 6,625.00$ 2104.503 SALVAGE CHAIN LINK FENCE LIN FT 114.00$ 20 2,280.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 20 2,280.00$ 2104.504 REMOVE CONCRETE MEDIAN SQ YD 14.60$ 102 1,489.20$ 3230 47,158.00$ 0 -$ 428 6,248.80$ 0 -$ 246 3,591.60$ 0.00 -$ 0 -$ 4006 58,487.60$ 2104.504 REMOVE PAVEMENT SQ YD 15.40$ 8884 136,813.60$ 0 -$ 0 -$ 0 -$ 0 -$ 1186 18,264.40$ 0.00 -$ 0 -$ 10070 155,078.00$ 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 14.40$ 0 -$ 328 4,723.20$ 0 -$ 88 1,267.20$ 0 -$ 0 -$ 0.00 -$ 0 -$ 416 5,990.40$ 2104.504 REMOVE CONCRETE APPROACH PANEL SQ YD 47.90$ 788 37,745.20$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 788 37,745.20$ 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 12.30$ 0 -$ 395 4,858.50$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 395 4,858.50$ 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 9.30$ 727 6,761.10$ 1911 17,772.30$ 0 -$ 390 3,627.00$ 0 -$ 527 4,901.10$ 0.00 -$ 0 -$ 3555 33,061.50$ 2104.504 REMOVE BITUMINOUS SHOULDER PAVEMENT SQ YD 4.30$ 3900 16,770.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3900 16,770.00$ 2104.518 REMOVE BITUMINOUS WALK SQ FT 1.30$ 0 -$ 20742 26,964.60$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 20742 26,964.60$ 2104.518 REMOVE CONCRETE WALK SQ FT 1.65$ 1021 1,684.65$ 19003 31,354.95$ 0 -$ 6023 9,937.95$ 0 -$ 0 -$ 0.00 -$ 0 -$ 26047 42,977.55$ 2104.601 REMOVE CABLES LUMP SUM 2,220.00$ 1 2,220.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 2,220.00$ 2104.601 HAUL SALVAGED MATERIAL LUMP SUM 3,610.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 1 3,610.00$ 1 3,610.00$ 2104.602 REMOVE SIGN SPECIAL EACH 26.10$ 0 -$ 1 26.10$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 26.10$ 2104.602 SALVAGE SIGN SPECIAL EACH 26.10$ 2 52.20$ 2 52.20$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 104.40$ 2104.602 ABANDON MANHOLE EACH 1,130.00$ 0 -$ 1 1,130.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 1,130.00$ 2104.602 REMOVE EXPOSED REBAR EACH 532.00$ 0 -$ 1 532.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 532.00$ 2104.602 REMOVE CONE SECTION EACH 1,400.00$ 0 -$ 4 5,600.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 5,600.00$ 2104.602 REMOVE MANHOLE STEP EACH 156.00$ 0 -$ 5 780.00$ 4 624.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 9 1,404.00$ 2104.602 REMOVE INSIDE DROP EACH 2,280.00$ 0 -$ 1 2,280.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 2,280.00$ 2106.507 EXCAVATION - COMMON CU YD 18.80$ 4093 76,948.40$ 13322 250,453.60$ 0 -$ 1583 29,760.40$ 0 -$ 510 9,588.00$ 0.00 -$ 0 -$ 19508 366,750.40$ 2106.507 EXCAVATION - SUBGRADE CU YD 21.30$ 4514 96,148.20$ 142 3,024.60$ 0 -$ 0 -$ 0 -$ 583 12,417.90$ 0.00 -$ 0 -$ 5239 111,590.70$ 2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 53.30$ 4092 218,103.60$ 0 -$ 0 -$ 0 -$ 0 -$ 462 24,624.60$ 0.00 -$ 0 -$ 4554 242,728.20$ 2106.507 COMMON EMBANKMENT (CV)CU YD 6.35$ 190 1,206.50$ 718 4,559.30$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 908 5,765.80$ 2106.607 EXCAVATION SPECIAL CU YD 69.40$ 0 -$ 446 30,952.40$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 446 30,952.40$ 2108.604 GEOMEMBRANE SYSTEM SQ YD 125.00$ 288 36,000.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 288 36,000.00$ 2118.507 AGGREGATE SURFACING (CV) CLASS 1 CU YD 66.00$ 234 15,444.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 234 15,444.00$ 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 229.00$ 0 -$ 80 18,320.00$ 0 -$ 20 4,580.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 100 22,900.00$ 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD 29.30$ 1591 46,616.30$ 312 9,141.60$ 0 -$ 87 2,549.10$ 0 -$ 300 8,790.00$ 0.00 -$ 0 -$ 2290 67,097.00$ 2211.604 AGGREGATE BASE SPECIAL (TRAIL)SQ YD 10.20$ 0 -$ 2075 21,165.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2075 21,165.00$ 2211.607 AGGREGATE BASE SPECIAL (CV)CU YD 22.40$ 5 112.00$ 2803 62,787.20$ 0 -$ 402 9,004.80$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3210 71,904.00$ 2215.504 FULL DEPTH RECLAMATION SQ YD 2.70$ 0 -$ 44204 119,350.80$ 0 -$ 6678 18,030.60$ 0 -$ 0 -$ 0.00 -$ 0 -$ 50882 137,381.40$ 2215.504 STABILIZED FULL DEPTH RECLAMATION SQ YD 3.70$ 0 -$ 26668 98,671.60$ 0 -$ 5911 21,870.70$ 0 -$ 0 -$ 0.00 -$ 0 -$ 32579 120,542.30$ 2215.509 BITUMINOUS MATERIAL FOR MIXTURE TON 638.00$ 0 -$ 333 212,454.00$ 0 -$ 74 47,212.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 407 259,666.00$ 2215.509 CEMENT TON 229.00$ 0 -$ 71 16,259.00$ 0 -$ 16 3,664.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 87 19,923.00$ 2215.509 AGGREGATE BASE TON 46.70$ 0 -$ 0 -$ 0 -$ 50 2,335.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 50 2,335.00$ 2301.502 DOWEL BAR EACH 12.40$ 4832 59,916.80$ 0 -$ 0 -$ 0 -$ 0 -$ 132 1,636.80$ 0.00 -$ 0 -$ 4964 61,553.60$ 2301.504 CONCRETE PAVEMENT 8.0"SQ YD 92.70$ 8374 776,269.80$ 0 -$ 0 -$ 0 -$ 0 -$ 1165 107,995.50$ 0.00 -$ 0 -$ 9539 884,265.30$ 2301.602 DRILL AND GROUT DOWEL BAR (EPOXY COATED)EACH 22.70$ 180 4,086.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 180 4,086.00$ 2331.603 JOINT ADHESIVE LIN FT 0.60$ 6989 4,193.40$ 26274 15,764.40$ 0 -$ 3868 2,320.80$ 0 -$ 0 -$ 0.00 -$ 0 -$ 37131 22,278.60$ 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)TON 112.00$ 0 -$ 394 44,128.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 394 44,128.00$ 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (3,B)TON 331.00$ 0 -$ 57 18,867.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 57 18,867.00$ 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (4,F)TON 94.80$ 0 -$ 7233 685,688.40$ 0 -$ 633 60,008.40$ 0 -$ 0 -$ 0.00 -$ 0 -$ 7866 745,696.80$ 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (3,B)TON 86.70$ 0 -$ 330 28,611.00$ 0 -$ 94 8,149.80$ 0 -$ 83 7,196.10$ 0.00 -$ 0 -$ 507 43,956.90$ 2360.509 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B)TON 79.50$ 489 38,875.50$ 2538 201,771.00$ 0 -$ 104 8,268.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3131 248,914.50$ 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F)TON 90.10$ 1092 98,389.20$ 6507 586,280.70$ 0 -$ 1054 94,965.40$ 0 -$ 0 -$ 0.00 -$ 0 -$ 8653 779,635.30$ 2406.503 EXPANSION JOINTS; DESIGN E8 LIN FT 41.20$ 410 16,892.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 410 16,892.00$ 2406.504 BRIDGE APPROACH PANELS SQ YD 518.00$ 912 472,416.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 912 472,416.00$ 2451.507 COARSE FILTER AGGREGATE (CV)CU YD 166.00$ 32 5,312.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 32 5,312.00$ 2451.507 FINE FILTER AGGREGATE (CV)CU YD 132.00$ 11 1,452.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 11 1,452.00$ 2501.502 12" RC PIPE APRON EACH 1,120.00$ 0 -$ 0 -$ 1 1,120.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 1,120.00$ CONSTRUCTION COST ESTIMATE - BASED ON LOW BID TOTAL PROJECT CONSTRUCTION COST NON-PARTICIPATING S.P. 180-112-014 (B)S.P. 8205-159 (A)ITEM NO.ITEM DESCRIPTION UNIT TOTAL PROJECT QUANTITIESUNIT PRICE RAMPS PARTICIPATING 80TH STREET EAST POINT DOUGLAS ROAD S.A.P. 082-639-008 S.A.P. 180-020-015 100% STATE FUNDS 100% STATE FUNDSS.P. 180-102-020 (B) QTY COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST QTY COST QTY COST QTY COST TOTAL PROJECT CONSTRUCTION COST NON-PARTICIPATING S.P. 180-112-014 (B)S.P. 8205-159 (A)ITEM NO.ITEM DESCRIPTION UNIT TOTAL PROJECT QUANTITIESUNIT PRICE RAMPS PARTICIPATING 80TH STREET EAST POINT DOUGLAS ROAD S.A.P. 082-639-008 S.A.P. 180-020-015 100% STATE FUNDS 100% STATE FUNDSS.P. 180-102-020 (B) 2501.602 TRASH GUARD FOR 12" PIPE APRON EACH 356.00$ 0 -$ 0 -$ 1 356.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 356.00$ 2502.502 6" PRECAST CONCRETE HEADWALL EACH 716.00$ 1 716.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 716.00$ 2502.503 6" TP PIPE DRAIN LIN FT 19.50$ 150 2,925.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 150 2,925.00$ 2502.503 6" PERF TP PIPE DRAIN LIN FT 23.50$ 288 6,768.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 288 6,768.00$ 2502.602 6" PVC PIPE DRAIN CLEANOUT EACH 508.00$ 2 1,016.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2 1,016.00$ 2503.503 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 66.00$ 0 -$ 0 -$ 197 13,002.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 197 13,002.00$ 2503.503 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 70.00$ 0 -$ 0 -$ 471 32,970.00$ 0 -$ 146 10,220.00$ 0 -$ 0.00 -$ 0 -$ 617 43,190.00$ 2503.503 18" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 73.00$ 0 -$ 0 -$ 41 2,993.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 41 2,993.00$ 2503.503 27" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 104.00$ 0 -$ 0 -$ 417 43,368.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 417 43,368.00$ 2503.503 33" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 133.00$ 0 -$ 0 -$ 0 -$ 0 -$ 32 4,256.00$ 0 -$ 0.00 -$ 0 -$ 32 4,256.00$ 2503.602 CONSTRUCT BULKHEAD EACH 818.00$ 0 -$ 1 818.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 818.00$ 2503.602 CONNECT TO EXISTING STRUCTURE EACH 2,720.00$ 0 -$ 0 -$ 1 2,720.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 2,720.00$ 2503.602 CONNECT TO EXISTING PIPE EACH 2,310.00$ 0 -$ 0 -$ 2 4,620.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2 4,620.00$ 2503.602 CONNECT EXISTING PIPE TO NEW STRUCTURE EACH 2,270.00$ 2 4,540.00$ 0 -$ 11 24,970.00$ 0 -$ 2 4,540.00$ 0 -$ 0.00 -$ 0 -$ 15 34,050.00$ 2503.602 4' CIPP LINER (8" PVC)EACH 4,310.00$ 0 -$ 1 4,310.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 4,310.00$ 2503.602 6' CIPP LINER (8" PVC)EACH 4,730.00$ 0 -$ 1 4,730.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 4,730.00$ 2503.602 4' CIPP LINER (12" RCP)EACH 5,490.00$ 0 -$ 0 -$ 1 5,490.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 5,490.00$ 2503.603 TELEVISE STORM SEWER LIN FT 4.50$ 0 -$ 0 -$ 1126 5,067.00$ 0 -$ 178 801.00$ 0 -$ 0.00 -$ 0 -$ 1304 5,868.00$ 2503.603 PLUG FILL AND ABANDON PIPE SEWER LIN FT 79.00$ 51 4,029.00$ 241 19,039.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 292 23,068.00$ 2503.603 CIPP LINER (9" VCP)LIN FT 67.80$ 0 -$ 910 61,698.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 910 61,698.00$ 2503.604 4" INSULATION SQ YD 37.00$ 0 -$ 30 1,110.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 30 1,110.00$ 2504.602 ADJUST VALVE BOX EACH 496.00$ 0 -$ 13 6,448.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 13 6,448.00$ 2504.602 HYDRANT RECONDITIONING AND PAINTING EACH 322.00$ 0 -$ 10 3,220.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 10 3,220.00$ 2504.602 REHABILITATE PRESSURE REDUCING VALVE STATION EACH 84,300.00$ 0 -$ 1 84,300.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 84,300.00$ 2504.602 VALVE NUT EXTENSION EACH 329.00$ 0 -$ 3 987.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 987.00$ 2504.602 REMOVE AND REPLACE VALVE BOX EACH 1,000.00$ 0 -$ 3 3,000.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 3,000.00$ 2504.602 REMOVE AND REPLACE VALVE BOX TOP SECTION AND MIDDLE SECTION EACH 816.00$ 0 -$ 1 816.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 816.00$ 2504.602 REMOVE AND REPLACE VALVE BOX TOP SECTION EACH 418.00$ 0 -$ 1 418.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 418.00$ 2506.502 CASTING ASSEMBLY EACH 1,280.00$ 1 1,280.00$ 0 -$ 25 32,000.00$ 0 -$ 5 6,400.00$ 0 -$ 0.00 -$ 0 -$ 31 39,680.00$ 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SD-48 LIN FT 1,120.00$ 3.2 3,584.00$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 3.2 3,584.00$ 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 LIN FT 509.00$ 0.0 -$ 0.0 -$ 33.3 16,949.70$ 0.0 -$ 4 2,036.00$ 0.0 -$ 0.0 -$ 0.0 -$ 37.3 18,985.70$ 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 LIN FT 1,030.00$ 0.0 -$ 0.0 -$ 3.4 3,502.00$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 3.4 3,502.00$ 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 LIN FT 613.00$ 0.0 -$ 0.0 -$ 56.8 34,818.40$ 0.0 -$ 4.3 2,635.90$ 0.0 -$ 0.0 -$ 0.0 -$ 61.1 37,454.30$ 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 4 LIN FT 776.00$ 0.0 -$ 0.0 -$ 13.4 10,398.40$ 0.0 -$ 13.9 10,786.40$ 0.0 -$ 0.0 -$ 0.0 -$ 27.3 21,184.80$ 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 5 LIN FT 532.00$ 0.0 -$ 0.0 -$ 21.7 11,544.40$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 21.7 11,544.40$ 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 6 LIN FT 741.00$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 7.4 5,483.40$ 0.0 -$ 0.0 -$ 0.0 -$ 7.4 5,483.40$ 2506.602 ADJUST CATCH BASIN CASTING, INCL NEW R-3067-V CSTG ADJ RINGS EACH 1,070.00$ 0 -$ 4 4,280.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 4,280.00$ 2506.602 ADJUST CATCH BASIN CASTING, INCL NEW R-3067-VB CSTG AND ADJ RINGS EACH 1,070.00$ 0 -$ 3 3,210.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 3,210.00$ 2506.602 ADJUST CATCH BASIN CASTING, INCL NEW ADJ RINGS EACH 306.00$ 0 -$ 15 4,590.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 15 4,590.00$ 2506.602 ADJUST MANHOLE CASTING, INCL NEW R-1642 CSTG AND ADJ RINGS EACH 1,510.00$ 0 -$ 39 58,890.00$ 0 -$ 4 6,040.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 43 64,930.00$ 2506.602 12" BARREL SECTION (4' DIA)EACH 1,690.00$ 0 -$ 5 8,450.00$ 6 10,140.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 11 18,590.00$ 2506.602 18" BARREL SECTION (4' DIA)EACH 1,690.00$ 0 -$ 0 -$ 2 3,380.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2 3,380.00$ 2506.602 24" BARREL SECTION (4' DIA)EACH 2,020.00$ 0 -$ 1 2,020.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 2,020.00$ 2506.602 CONE SECTION (4' DIA)EACH 2,020.00$ 0 -$ 4 8,080.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 8,080.00$ 2506.602 ROTATE CONE SECTION EACH 1,360.00$ 0 -$ 1 1,360.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 1,360.00$ 2506.602 REMOVE AND REPLACE TOPSLAB (4' DIA)EACH 1,730.00$ 0 -$ 0 -$ 1 1,730.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 1,730.00$ 2506.602 SPRAY LINE RINGS EACH 1,110.00$ 0 -$ 0 -$ 13 14,430.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 13 14,430.00$ 2506.602 PATCH DOGHOUSE EACH 319.00$ 0 -$ 1 319.00$ 15 4,785.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 16 5,104.00$ 2506.602 REMOVE AND REPLACE DOGHOUSE EACH 675.00$ 0 -$ 0 -$ 5 3,375.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 5 3,375.00$ 2506.602 PATCH INVERT EACH 319.00$ 0 -$ 2 638.00$ 8 2,552.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 10 3,190.00$ 2506.602 REMOVE AND REPLACE INVERT EACH 1,490.00$ 0 -$ 0 -$ 4 5,960.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 5,960.00$ 2506.602 PATCH BULKHEAD EACH 319.00$ 0 -$ 0 -$ 1 319.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 319.00$ 2506.602 CONSTRUCT INVERT EACH 479.00$ 0 -$ 0 -$ 1 479.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 479.00$ 2506.602 CATCH BASIN ADAPTOR PLATE EACH 1,300.00$ 0 -$ 0 -$ 4 5,200.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 5,200.00$ 2506.602 MANHOLE STEP EACH 125.00$ 0 -$ 6 750.00$ 8 1,000.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 14 1,750.00$ 2506.602 CLEAN BENCH/INVERT EACH 299.00$ 0 -$ 9 2,691.00$ 1 299.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 10 2,990.00$ 2506.603 HYDRANT RISER LIN FT 4,220.00$ 0 -$ 0.5 2,110.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 0.5 2,110.00$ 2506.603 SPRAY LINE STRUCTURE (4' DIA)LIN FT 521.00$ 0 -$ 0 -$ 21 10,941.00$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 21 10,941.00$ 2521.518 4" CONCRETE WALK SQ FT 6.20$ 0 -$ 20781 128,842.20$ 0 -$ 3437 21,309.40$ 0 -$ 2396 14,855.20$ 0.00 -$ 0 -$ 26614 165,006.80$ 2521.518 4" CONCRETE WALK-EXPOSED AGGREGATE SQ FT 8.05$ 0 -$ 8721 70,204.05$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 8721 70,204.05$ 2521.518 4" CONCRETE WALK SPECIAL SQ FT 12.40$ 0 -$ 2815 34,906.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2815 34,906.00$ 2521.518 6" CONCRETE WALK SQ FT 11.00$ 2950 32,450.00$ 6620 72,820.00$ 0 -$ 2886 31,746.00$ 0 -$ 224 2,464.00$ 0.00 -$ 0 -$ 12680 139,480.00$ 2521.518 6" CONCRETE WALK SPECIAL SQ FT 18.20$ 0 -$ 185 3,367.00$ 0 -$ 2905 52,871.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3090 56,238.00$ 2521.602 DRILL AND GROUT REINF BAR (EPOXY COATED)EACH 10.30$ 70 721.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 70 721.00$ 2521.618 SPECIAL SURFACE TREATMENT SQ FT 1.30$ 0 -$ 25683 33,387.90$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 25683 33,387.90$ 2521.618 CONCRETE CURB RAMP WALK SQ FT 15.40$ 1171 18,033.40$ 7124 109,709.60$ 0 -$ 165 2,541.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 8460 130,284.00$ 2531.503 CONCRETE CURB AND GUTTER DESIGN B612 (MOD)LIN FT 16.70$ 0 -$ 3538 59,084.60$ 0 -$ 1648 27,521.60$ 0 -$ 0 -$ 0.00 -$ 0 -$ 5186 86,606.20$ 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 (MOD)LIN FT 28.50$ 0 -$ 3701 105,478.50$ 0 -$ 1377 39,244.50$ 0 -$ 0 -$ 0.00 -$ 0 -$ 5078 144,723.00$ 2531.503 CONCRETE CURB AND GUTTER DESIGN B624 (MOD)LIN FT 36.70$ 575 21,102.50$ 1076 39,489.20$ 0 -$ 0 -$ 0 -$ 643 23,598.10$ 0.00 -$ 0 -$ 2294 84,189.80$ 2531.504 7" CONCRETE DRIVEWAY PAVEMENT SQ YD 104.00$ 0 -$ 776 80,704.00$ 0 -$ 81 8,424.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 857 89,128.00$ 2531.618 TRUNCATED DOMES SQ FT 51.50$ 140 7,210.00$ 714 36,771.00$ 0 -$ 28 1,442.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 882 45,423.00$ 2533.503 PORTABLE PRECAST CONC BARRIER DES 8337 LIN FT 15.20$ 0 -$ 1070 16,264.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1070 16,264.00$ 2540.603 LANDSCAPE EDGER LIN FT 11.50$ 0 -$ 773 8,889.50$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 773 8,889.50$ 2540.618 BRICK PAVERS SQ FT 10.80$ 0 -$ 6265 67,662.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 6265 67,662.00$ 2545.502 LIGHTING UNIT TYPE SPECIAL 1 EACH 17,500.00$ 0 -$ 60 1,050,000.00$ 0 -$ 5 87,500.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 65 1,137,500.00$ 2545.502 LIGHTING UNIT TYPE SPECIAL 2 EACH 4,440.00$ 0 -$ 9 39,960.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 9 39,960.00$ 2545.502 EQUIPMENT PAD EACH 1,910.00$ 0 -$ 2 3,820.00$ 0 -$ 1 1,910.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 5,730.00$ 2545.502 EQUIPMENT PAD B EACH 2,150.00$ 1 2,150.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 2,150.00$ 2545.503 1.5" NON-METALLIC CONDUIT LIN FT 4.95$ 0 -$ 2000 9,900.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2000 9,900.00$ 2545.503 3" NON-METALLIC CONDUIT LIN FT 11.30$ 160 1,808.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 160 1,808.00$ 2545.503 UNDERGROUND WIRE 1/C 6 AWG LIN FT 2.35$ 0 -$ 24110 56,658.50$ 0 -$ 4500 10,575.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 28610 67,233.50$ 2545.503 DIRECT BURIED LIGHTING CABLE 4/C 4 AWG LIN FT 16.10$ 2500 40,250.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2500 40,250.00$ 2545.602 ADJUST HANDHOLE EACH 261.00$ 0 -$ 6 1,566.00$ 0 -$ 2 522.00$ 0 -$ 4 1,044.00$ 0.00 -$ 0 -$ 12 3,132.00$ 2545.602 INSTALL SERVICE CABINET EACH 774.00$ 1 774.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 774.00$ 2545.602 SERVICE CABINET TYPE SPECIAL 1 EACH 10,400.00$ 0 -$ 3 31,200.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 31,200.00$ QTY COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST QTY COST QTY COST QTY COST TOTAL PROJECT CONSTRUCTION COST NON-PARTICIPATING S.P. 180-112-014 (B)S.P. 8205-159 (A)ITEM NO.ITEM DESCRIPTION UNIT TOTAL PROJECT QUANTITIESUNIT PRICE RAMPS PARTICIPATING 80TH STREET EAST POINT DOUGLAS ROAD S.A.P. 082-639-008 S.A.P. 180-020-015 100% STATE FUNDS 100% STATE FUNDSS.P. 180-102-020 (B) 2545.602 SERVICE CABINET TYPE SPECIAL 2 EACH 8,770.00$ 0 -$ 0 -$ 0 -$ 1 8,770.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 8,770.00$ 2545.602 LIGHT FOUNDATION DESIGN SPECIAL 1 EACH 1,420.00$ 0 -$ 60 85,200.00$ 0 -$ 5 7,100.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 65 92,300.00$ 2545.602 LIGHT FOUNDATION DESIGN SPECIAL 2 EACH 1,330.00$ 0 -$ 9 11,970.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 9 11,970.00$ 2545.602 HANDHOLE (TYPE A)EACH 1,220.00$ 0 -$ 22 26,840.00$ 0 -$ 2 2,440.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 24 29,280.00$ 2545.602 HANDHOLE (TYPE B)EACH 1,080.00$ 0 -$ 28 30,240.00$ 0 -$ 3 3,240.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 31 33,480.00$ 2550.502 BURIED CABLE SIGN EACH 170.00$ 5 850.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 5 850.00$ 2550.503 1.5" NON-METALLIC CONDUIT LIN FT 8.10$ 355 2,875.50$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 355 2,875.50$ 2550.503 2" NON-METALLIC CONDUIT LIN FT 10.70$ 180 1,926.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 180 1,926.00$ 2550.503 LEAD-IN CABLE 2 CONDUCTOR NO 14 LIN FT 2.00$ 1010 2,020.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1010 2,020.00$ 2550.601 TEMPORARY COMMUNICATION SYSTEM LUMP SUM 12,200.00$ 1 12,200.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 12,200.00$ 2550.601 FIBER OPTIC CABLE TESTING LUMP SUM 14,300.00$ 1 14,300.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 14,300.00$ 2550.602 FIBER OPTIC PIGTAIL TERMINATION EACH 1,810.00$ 6 10,860.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 6 10,860.00$ 2550.602 FIBER OPTIC CABLE SPLICING EACH 2,740.00$ 1 2,740.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 2,740.00$ 2550.602 PULL VAULT EACH 2,540.00$ 5 12,700.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 5 12,700.00$ 2550.602 LOOP DETECTOR DESIGN PREFORMED EACH 1,690.00$ 4 6,760.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 6,760.00$ 2550.603 ARMORED FIBER OPTIC PIGTAIL 6SM LIN FT 2.00$ 1000 2,000.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1000 2,000.00$ 2550.603 REROUTE FIBER OPTIC CABLE LIN FT 5.25$ 515 2,703.75$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 515 2,703.75$ 2550.603 1.5" BORED CONDUIT LIN FT 21.30$ 380 8,094.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 380 8,094.00$ 2550.603 2" BORED CONDUIT LIN FT 29.00$ 150 4,350.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 150 4,350.00$ 2554.502 ANCHORAGE ASSEMBLY - TYPE 31 EACH 2,990.00$ 3 8,970.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 8,970.00$ 2554.502 END TREATMENT-TANGENT TERMINAL EACH 3,810.00$ 2 7,620.00$ 1 3,810.00$ 0 -$ 0 -$ 0 -$ 1 3,810.00$ 0.00 -$ 0 -$ 4 15,240.00$ 2554.503 TRAFFIC BARRIER DESIGN TYPE 31 LIN FT 34.00$ 2075 70,550.00$ 88 2,975.00$ 0 -$ 0 -$ 0 -$ 25 850.00$ 0.00 -$ 0 -$ 2188 74,375.00$ 2554.503 TRAFFIC BARRIER DESIGN TRANSITION TYPE 31 LIN FT 142.00$ 75 10,650.00$ 38 5,325.00$ 0 -$ 0 -$ 0 -$ 38 5,325.00$ 0.00 -$ 0 -$ 150 21,300.00$ 2554.602 GUIDE POST TYPE SPECIAL EACH 209.00$ 3 627.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3 627.00$ 2554.615 IMPACT ATTENUATOR ASSEMBLY 39,100.00$ 1 39,100.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 39,100.00$ 2557.603 INSTALL CHAIN LINK FENCE LIN FT 128.00$ 20 2,560.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 20 2,560.00$ 2563.601 TRAFFIC CONTROL LUMP SUM 90,500.00$ 0.28 25,340.00$ 0.57 51,585.00$ 0.03 2,715.00$ 0.07 6,335.00$ 0.00 -$ 0.05 4,525.00$ 0.00 -$ 0.00 -$ 1 90,500.00$ 2563.602 RAISED PAVEMENT MARKER TEMPORARY EACH 2.10$ 0 -$ 180 378.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 180 378.00$ 2563.602 PORTABLE BARRIER DELINEATOR EACH 8.35$ 0 -$ 45 375.75$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 45 375.75$ 2563.602 TUBULAR MARKER EACH 31.40$ 0 -$ 159 4,992.60$ 0 -$ 50 1,570.00$ 0 -$ 55 1,727.00$ 0.00 -$ 0 -$ 264 8,289.60$ 2563.602 REPLACE TUBULAR MARKER EACH 31.40$ 0 -$ 26 816.40$ 0 -$ 8 251.20$ 0 -$ 11 345.40$ 0.00 -$ 0 -$ 45 1,413.00$ 2563.602 TEMPORARY PEDESTRIAN RAMP EACH 732.00$ 0 -$ 5 3,660.00$ 0 -$ 4 2,928.00$ 0 -$ 2 1,464.00$ 0.00 -$ 0 -$ 11 8,052.00$ 2563.603 PEDESTRIAN CHANNELIZER LIN FT 5.25$ 0 -$ 500 2,625.00$ 0 -$ 200 1,050.00$ 0 -$ 350 1,837.50$ 0.00 -$ 0 -$ 1050 5,512.50$ 2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY 78.40$ 56 4,390.40$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 56 4,390.40$ 2563.615 TEMPORARY IMPACT ATTENUATOR ASSEMBLY 3,140.00$ 0 -$ 1 3,140.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 3,140.00$ 2563.618 TEMPORARY WALKWAY SURFACE SQ FT 3.15$ 0 -$ 500 1,575.00$ 0 -$ 400 1,260.00$ 0 -$ 200 630.00$ 0.00 -$ 0 -$ 1100 3,465.00$ 2564.502 INSTALL SIGN EACH 392.00$ 1 392.00$ 14 5,488.00$ 0 -$ 1 392.00$ 0 -$ 1 392.00$ 0.00 -$ 0 -$ 17 6,664.00$ 2564.502 DELINEATOR/MARKER EACH 225.00$ 7 1,575.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 7 1,575.00$ 2564.518 SIGN SQ FT 50.70$ 166 8,416.20$ 702 35,591.40$ 0 -$ 182 9,227.40$ 0 -$ 40 2,028.00$ 0.00 -$ 0 -$ 1090 55,263.00$ 2564.602 INSTALL SIGN SPECIAL EACH 784.00$ 2 1,568.00$ 2 1,568.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4 3,136.00$ 2564.618 SIGN SPECIAL SQ FT 110.00$ 0 -$ 12 1,320.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 12 1,320.00$ 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM A LUMP SUM 6,700.00$ 0.5 3,350.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.5 3,350.00$ 0.00 -$ 0 -$ 1 6,700.00$ 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM B LUMP SUM 8,860.00$ 0.5 4,430.00$ 0.5 4,430.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 8,860.00$ 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM E LUMP SUM 7,730.00$ 0 -$ 1 7,730.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 7,730.00$ 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM A SYSTEM 317,500.00$ 0.5 158,750.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.5 158,750.00$ 0.00 -$ 0 -$ 1 317,500.00$ 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM B SYSTEM 374,100.00$ 0.5 187,050.00$ 0.5 187,050.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 374,100.00$ 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM E SYSTEM 259,000.00$ 0 -$ 1 259,000.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 259,000.00$ 2565.601 TRAFFIC CONTROL SIGNALS LUMP SUM 48,600.00$ 0 -$ 0.9 43,740.00$ 0 -$ 0.1 4,860.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 48,600.00$ 2565.602 PAINT SIGNAL SYSTEM EACH 10,900.00$ 0 -$ 1 10,900.00$ 0 -$ 0.0 -$ 0 -$ 0 -$ 1 10,900.00$ 0 -$ 2 21,800.00$ 2565.616 REVISE SIGNAL SYSTEM C SYSTEM 180,200.00$ 0 -$ 1 180,200.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 180,200.00$ 2565.616 REVISE SIGNAL SYSTEM D SYSTEM 64,100.00$ 0 -$ 1 64,100.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 64,100.00$ 2565.616 REVISE SIGNAL SYSTEM F SYSTEM 30,500.00$ 0 -$ 0 -$ 0 -$ 1 30,500.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 30,500.00$ 2565.616 TEMPORARY SIGNAL SYSTEM A SYSTEM 81,400.00$ 0.5 40,700.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.5 40,700.00$ 0.00 -$ 0 -$ 1 81,400.00$ 2565.616 TEMPORARY SIGNAL SYSTEM B SYSTEM 94,000.00$ 0.5 47,000.00$ 1 47,000.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 94,000.00$ 2565.616 TEMPORARY SIGNAL SYSTEM C SYSTEM 103,800.00$ 0 -$ 1 103,800.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 103,800.00$ 2565.616 TEMPORARY SIGNAL SYSTEM D SYSTEM 82,700.00$ 0 -$ 1 82,700.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 82,700.00$ 2565.616 TEMPORARY SIGNAL SYSTEM F SYSTEM 136,300.00$ 0 -$ 0 -$ 0 -$ 1 136,300.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 136,300.00$ 2565.616 VIDEO DETECTOR SYSTEM C SYSTEM 58,700.00$ 0 -$ 1 58,700.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 58,700.00$ 2565.616 VIDEO DETECTOR SYSTEM E SYSTEM 73,100.00$ 0 -$ 1 73,100.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 73,100.00$ 2571.502 PERENNIAL NO 1 CONT EACH 22.00$ 0 -$ 1608 35,376.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1608 35,376.00$ 2571.604 GEOTEXTILE WEED BARRIER FABRIC SQ YD 3.15$ 0 -$ 1643 5,175.45$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1643 5,175.45$ 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM 33,600.00$ 1 33,600.00$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 1 33,600.00$ 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM 14,500.00$ 0.3 4,350.00$ 0.6 8,700.00$ 0.0 -$ 0.1 1,450.00$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 1 14,500.00$ 2573.502 STORM DRAIN INLET PROTECTION EACH 214.00$ 1 214.00$ 65 13,910.00$ 0 -$ 4 856.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 70 14,980.00$ 2573.503 SILT FENCE, TYPE MS LIN FT 3.20$ 7988 25,561.60$ 727 2,326.40$ 0 -$ 0 -$ 0 -$ 170 544.00$ 0.00 -$ 0 -$ 8885 28,432.00$ 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 3.40$ 630 2,142.00$ 627 2,131.80$ 0 -$ 296 1,006.40$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1553 5,280.20$ 2574.505 SUBSOILING ACRE 526.00$ 2 1,052.00$ 1.5 789.00$ 0 -$ 0.1 52.60$ 0 -$ 0.0 -$ 0.00 -$ 0 -$ 3.6 1,893.60$ 2574.505 SOIL BED PREPARATION ACRE 210.00$ 3.1 651.00$ 2.4 504.00$ 0.0 -$ 0.2 42.00$ 0.0 -$ 0.0 -$ 0.0 -$ 0.0 -$ 5.7 1,197.00$ 2574.507 FILTER TOPSOIL BORROW CU YD 67.40$ 43 2,898.20$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 43 2,898.20$ 2574.507 LOAM TOPSOIL BORROW CU YD 54.40$ 1919 104,393.60$ 2058 111,955.20$ 0 -$ 100 5,440.00$ 0 -$ 19 1,033.60$ 0.00 -$ 0 -$ 4096 222,822.40$ 2574.508 FERTILIZER TYPE 3 POUND 2.00$ 293 586.00$ 235 470.00$ 0 -$ 20 40.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 548 1,096.00$ 2574.508 FERTILIZER TYPE 4 POUND 2.00$ 46 92.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 46 92.00$ 2575.504 ROLLED EROSION PREVENTION CATEGORY 10 SQ YD 2.35$ 1302 3,059.70$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1302 3,059.70$ 2575.504 ROLLED EROSION PREVENTION CATEGORY 20 SQ YD 2.00$ 2500 5,000.00$ 1797 3,594.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 4297 8,594.00$ 2575.505 DISK ANCHORING ACRE 210.00$ 1.2 252.00$ 0.1 21.00$ 0 -$ 0 -$ 0 -$ 0.0 -$ 0.00 -$ 0 -$ 1.3 273.00$ 2575.505 MOWING ACRE 300.00$ 6 1,800.00$ 0.9 270.00$ 0 -$ 0 -$ 0 -$ 0.0 -$ 0.00 -$ 0 -$ 6.9 2,070.00$ 2575.505 WEED SPRAYING ACRE 263.00$ 1.1 289.30$ 0.9 236.70$ 0 -$ 0.0 -$ 0 -$ 0.0 -$ 0.00 -$ 0 -$ 2 526.00$ 2575.505 SEEDING ACRE 263.00$ 2 526.00$ 1.5 394.50$ 0 -$ 0.1 26.30$ 0 -$ 0.0 -$ 0.00 -$ 0 -$ 3.6 946.80$ 2575.506 WEED SPRAY MIXTURE GALLON 105.00$ 0.5 52.50$ 0.5 52.50$ 0 -$ 0.00 -$ 0 -$ 0.00 -$ 0.00 -$ 0 -$ 1 105.00$ 2575.507 MULCH MATERIAL TYPE 6 CU YD 105.00$ 0 -$ 147 15,435.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 147 15,435.00$ 2575.508 HYDRAULIC MULCH MATRIX POUND 1.65$ 0 -$ 2147 3,542.55$ 0 -$ 250 412.50$ 0 -$ 0 -$ 0.00 -$ 0 -$ 2397 3,955.05$ 2575.509 MULCH MATERIAL TYPE 3 TON 342.00$ 2.2 752.40$ 0.1 34.20$ 0 -$ 0 -$ 0 -$ 0.0 -$ 0.00 -$ 0 -$ 2.3 786.60$ 2575.523 WATER M GALLON 84.10$ 2 168.20$ 1.5 126.15$ 0 -$ 0.1 8.41$ 0 -$ 0.0 -$ 0.00 -$ 0 -$ 3.6 302.76$ QTY COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST ROADWAY QTY ROADWAY COST STORM SEWER QTY STORM SEWER COST QTY COST QTY COST QTY COST TOTAL PROJECT CONSTRUCTION COST NON-PARTICIPATING S.P. 180-112-014 (B)S.P. 8205-159 (A)ITEM NO.ITEM DESCRIPTION UNIT TOTAL PROJECT QUANTITIESUNIT PRICE RAMPS PARTICIPATING 80TH STREET EAST POINT DOUGLAS ROAD S.A.P. 082-639-008 S.A.P. 180-020-015 100% STATE FUNDS 100% STATE FUNDSS.P. 180-102-020 (B) 2575.607 LANDSCAPE ROCK TYPE SPECIAL 1 CU YD 210.00$ 0 -$ 58 12,180.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 58 12,180.00$ 2575.607 LANDSCAPE ROCK TYPE SPECIAL 2 CU YD 256.00$ 0 -$ 56 14,336.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 56 14,336.00$ 2575.608 SEED SOUTHERN BOULEVARD POUND 5.90$ 19 112.10$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 19 112.10$ 2575.608 SEED TURFGRASS POUND 3.15$ 0 -$ 235 740.25$ 0 -$ 20 63.00$ 0 -$ 0 -$ 0.00 -$ 0 -$ 255 803.25$ 2575.608 SEED MESIC INSLOPE POUND 9.50$ 63 598.50$ 1 9.50$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 64 608.00$ 2575.608 SEED WET DITCH POUND 82.10$ 7 574.70$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 7 574.70$ 2575.608 SEED SOUTHERN TALLGRASS ROADSIDE POUND 35.30$ 14 494.20$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 14 494.20$ 2580.503 INTERIM PAVEMENT MARKING LIN FT 0.36$ 500 180.00$ 17500 6,300.00$ 0 -$ 3200 1,152.00$ 0 -$ 500 180.00$ 0.00 -$ 0 -$ 21700 7,812.00$ 2581.503 4" REMOVABLE PREFORMED PAVEMENT MARKING TAPE LIN FT 1.40$ 0 -$ 15554 21,775.60$ 0 -$ 6312 8,836.80$ 0 -$ 4387 6,141.80$ 0.00 -$ 0 -$ 26253 36,754.20$ 2581.503 6" REMOVABLE PREFORMED PAVEMENT MARKING TAPE LIN FT 2.10$ 0 -$ 2068 4,342.80$ 0 -$ 240 504.00$ 0 -$ 275 577.50$ 0.00 -$ 0 -$ 2583 5,424.30$ 2581.518 REMOVABLE PREFORMED PAVEMENT MESSAGE TAPE SQ FT 5.25$ 96 504.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 96 504.00$ 2582.503 12" SOLID LINE PAINT GROUND IN LIN FT 10.50$ 0 -$ 1128 11,844.00$ 0 -$ 313 3,286.50$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1441 15,130.50$ 2582.503 24" SOLID LINE PAINT GROUND IN LIN FT 13.60$ 0 -$ 365 4,964.00$ 0 -$ 153 2,080.80$ 0 -$ 0 -$ 0.00 -$ 0 -$ 518 7,044.80$ 2582.503 4" SOLID LINE MULTI-COMPONENT LIN FT 1.55$ 0 -$ 1226 1,900.30$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1226 1,900.30$ 2582.503 4" BROKEN LINE MULTI-COMPONENT LIN FT 1.55$ 0 -$ 140 217.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 140 217.00$ 2582.503 4" SOLID LINE MULTI-COMPONENT (WR)LIN FT 1.55$ 8245 12,779.75$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 8245 12,779.75$ 2582.503 4" BROKEN LINE MULTI-COMPONENT (WR)LIN FT 1.55$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 80 124.00$ 0.00 -$ 0 -$ 80 124.00$ 2582.503 4" DOTTED LINE MULTI-COMPONENT (WR)LIN FT 1.55$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 48 74.40$ 0.00 -$ 0 -$ 48 74.40$ 2582.503 4" SOLID LINE MULTI-COMPONENT GROUND IN LIN FT 1.90$ 0 -$ 5763 10,949.70$ 0 -$ 1204 2,287.60$ 0 -$ 0 -$ 0.00 -$ 0 -$ 6967 13,237.30$ 2582.503 4" BROKEN LINE MULTI-COMPONENT GROUND IN LIN FT 1.90$ 0 -$ 3001 5,701.90$ 0 -$ 302 573.80$ 0 -$ 0 -$ 0.00 -$ 0 -$ 3303 6,275.70$ 2582.503 6" DOTTED LINE MULTI-COMPONENT GROUND IN LIN FT 2.40$ 0 -$ 97 232.80$ 0 -$ 72 172.80$ 0 -$ 0 -$ 0.00 -$ 0 -$ 169 405.60$ 2582.503 4" SOLID LINE MULTI-COMPONENT GROUND IN (WR)LIN FT 1.90$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 617 1,172.30$ 0.00 -$ 0 -$ 617 1,172.30$ 2582.503 6" SOLID LINE MULTI-COMPONENT GROUND IN (WR)LIN FT 2.40$ 8245 19,788.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 8245 19,788.00$ 2582.503 4" BROKEN LINE MULTI-COMPONENT GROUND IN (WR)LIN FT 1.90$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 40 76.00$ 0.00 -$ 0 -$ 40 76.00$ 2582.503 24" SOLID LINE PREFORM THERMO GROUND IN ESR LIN FT 34.50$ 51 1,759.50$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 51 1,759.50$ 2582.503 24" SOLID LINE PREFORM THERMO GROUND IN CONT ESR LIN FT 37.60$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 85 3,196.00$ 0.00 -$ 0 -$ 85 3,196.00$ 2582.518 PAVEMENT MESSAGE PAINT SQ FT 7.85$ 0 -$ 62 486.70$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 62 486.70$ 2582.518 PAVEMENT MESSAGE PAINT GROUND IN SQ FT 18.80$ 0 -$ 776 14,588.80$ 0 -$ 186 3,496.80$ 0 -$ 0 -$ 0.00 -$ 0 -$ 962 18,085.60$ 2582.518 PAVEMENT MESSAGE PREFORM THERMOPLASTIC CONTRAST SQ FT 35.60$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 59 2,100.40$ 0.00 -$ 0 -$ 59 2,100.40$ 2582.518 PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND IN CONTRAST SQ FT 41.80$ 215 8,987.00$ 0 -$ 0 -$ 0 -$ 0 -$ 47 1,964.60$ 0.00 -$ 0 -$ 262 10,951.60$ 2582.518 CROSSWALK PREFORM THERMOPLASTIC GROUND IN ENHANCED SKID RESISTANCE SQ FT 17.30$ 528 9,134.40$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 528 9,134.40$ SUBTOTAL ROADWAY 3,616,911.55$ 7,397,574.15$ 345,413.90$ 977,058.33$ 47,158.70$ 546,768.25$ 10,900.00$ 3,610.00$ 12,945,394.88$ BRIDGES #82019 & #82020 2401.518 RAISED MEDIAN CONCRETE (3S52)SQ FT 21.60$ 1150 24,840.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1150 24,840.00$ 2401.602 CONCRETE END POST EACH 10,100.00$ 8 80,800.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 8 80,800.00$ 2401.618 SPECIAL SURFACE FINISH (INPLACE)SQ FT 1.30$ 0 -$ 7872 10,233.60$ 0 -$ 0 -$ 0 -$ 0 -$ 7296 9,484.80$ 0 -$ 15168 19,718.40$ 2404.618 CONCRETE WEARING COURSE (3U17A) 2.0"SQ FT 2.85$ 7282 20,753.70$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 7282 20,753.70$ 2433.502 REMOVE CONCRETE END POST EACH 721.00$ 8 5,768.00$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 8 5,768.00$ 2433.502 ANCH TYPE REINF BARS (TYPE NT)EACH 23.70$ 416 9,859.20$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 416 9,859.20$ 2433.518 REMOVE CONCRETE WEARING COURSE SQ FT 20.60$ 482 9,929.20$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 482 9,929.20$ 2433.603 REPAIR PAVING BRACKET LIN FT 41.20$ 204 8,404.80$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 204 8,404.80$ SUBTOTAL BRIDGES 160,354.90$ 10,233.60$ -$ -$ -$ -$ 9,484.80$ -$ 180,073.30$ TOTAL ROADWAY AND BRIDGES 3,777,266.45$ 7,407,807.75$ 345,413.90$ 977,058.33$ 47,158.70$ 546,768.25$ 20,384.80$ 3,610.00$ 13,125,468.18$ (A) 80% FEDERAL NHPP FUNDS / 20% STATE FUNDS (B) 80% FEDERAL CDS FUNDS / 20% CITY OF COTTAGE GROVE FUNDS (CAPPED), REMAINDER 100% CITY OF COTTAGE GROVE FUNDS ADDITIONAL ITEMS NOT IN BID SIGNAL SYSTEM A (STATE FURNISHED MATERIALS)LUMP SUM 93,103.34$ 0.5 46,551.67$ 0 -$ 0.00 -$ 0 -$ 0 -$ 0.5 46,551.67$ 0.00 -$ 0 -$ 1 93,103.34$ SIGNAL SYSTEM B (STATE FURNISHED MATERIALS)LUMP SUM 93,103.34$ 0.5 46,551.67$ 1 46,551.67$ 0.00 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 93,103.34$ EARLY COMPLETION INCENTIVE LUMP SUM 80,000.00$ 0.00 -$ 1 80,000.00$ 0.00 -$ 0 -$ 0 -$ 0 -$ 0.00 -$ 0 -$ 1 80,000.00$ BITUMINOUS INCENTIVE ESTIMATE LUMP SUM 50,213.00$ 0 0 45,071.00$ 0.00 0 5,142.00$ 0 0 0.00 -$ 0 0 50,213.00$ SUBTOTAL ADDITIONAL ITEMS 93,103.34$ 171,622.67$ -$ 5,142.00$ -$ 46,551.67$ -$ -$ 316,419.68$ TOTAL ESTIMATED CONSTRUCTION COSTS 3,870,369.79$ 7,579,430.42$ 345,413.90$ 982,200.33$ 47,158.70$ 593,319.92$ 20,384.80$ 3,610.00$ 13,441,887.86$ Total Estimated Construction Costs - City 8,974,588.15$ Total Estimated Construction Costs - MnDOT 3,873,979.79$ Total Estimated Construction Costs - County (MnDOT Agreement)46,551.67$ Total Estimated Construction Costs - County (City Agreement)546,768.25$ Total Estimated Construction Costs 13,441,887.86$ 1 City Council Action Request 7.DD. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title 2026 Vegetation Establishment Inspections Service Agreement - Washington Conservation District and the City of Cottage Grove Staff Recommendation Approval of the 2026 Service Agreement between Washington Conservation District and the City of Cottage Grove: Vegetation Establishment Inspections. Budget Implication $10,000 - Development Escrows Attachments 1. 2026-4-29 Memo WCD_Vegetation Inspection 2. 2026_WCD-City of Cottage Grove_Veg. Est. Inspections_Agreement (Clean)-signed To: Honorable Mayor and City Council From: Joe Fox, P.E., Project Engineer Date: April 29, 2026 Re: Approval of the 2026 Service Agreement between Washington Conservation District and the City of Cottage Grove: Vegetation Establishment Inspections Discussion Honorable Mayor, City Council, and Jennifer Levitt Recommendation 1 Contract Number: 26-02 CG 2026 SERVICE AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND THE CITY OF COTTAGE GROVE Vegetation Establishment Inspections This Native Vegetation Inspection Agreement (“Agreement”) is made and entered into this 15th day of April 2026, by and between the Washington Conservation District, 455 Hayward Avenue North, Oakdale, Minnesota 55128 (“WCD”), and the City of Cottage Grove, 12800 Ravine Parkway South, Cottage Grove, Minnesota 55016 (“Cottage Grove”). WHEREAS, in the Cottage Grove Surface Water Management Plan, Section 6.1.4 outlines ponding design parameters, which encourages stormwater ponding basins to be designed to appear more natural by incorporating aesthetic features such as the planting of native upland and wetland seed mixes; and WHEREAS, the WCD is authorized by Minnesota Statutes, sections 103C.331, subdivisions 3 & 7 and 103D.335, subdivision 21 to enter into agreements to conduct surveys, investigations, and research to maintain and enhance the quality of soil, water and natural resources for environmental and economic benefit. NOW, THEREFORE, in consideration of the mutual consideration contained herein, the parties agree as follows: A. TERM OF AGREEMENT The term of this Agreement shall commence on the date listed in the initial paragraph of this Agreement to December 31, 2026, unless extended or terminated earlier as provided herein. This Agreement may be extended upon the written mutual consent of the parties for such additional periods as they deem appropriate and upon the same terms and conditions as stated herein. Where the terms and conditions of this Agreement and those terms and conditions included in Exhibit A specifically conflict, the terms of this Agreement shall apply. B. SCOPE OF SERVICES The WCD will perform all services and furnish and deliver work products generally described in Exhibit A, attached and incorporated herein. WCD represents and warrants that it has the requisite training, skills, and experience necessary to provide the services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities as may be required. C. COST In full consideration for the services performed by WCD under this Agreement, the WCD shall charge Cottage Grove for its services at the rate(s) set forth in Section D. The total cost for the services provided by WCD pursuant to this Agreement as detailed in Exhibit A shall not exceed $10,000.00. Any changes in the scope of the work of the services provided by WCD that may result 2 in an increase to the compensation due to WCD shall require prior written approval by the authorized representative of Cottage Grove or by the Cottage Grove City Council. Cottage Grove will not pay additional compensation for services that do not have prior written authorization. D. BILLING RATE AND PAYMENTS 1. The services outlined in Exhibit A, Task 1 and Task 2, are billed on an hourly basis at the rate of $50.00 to $114.00 per hour, based on personnel and task: WCD shall submit invoices for the services provided under this Agreement to Cottage Grove on a monthly basis and will specifically list the work performed. 2. Invoices are payable by Cottage Grove within sixty (60) days. 3. Office supplies, normal office reproduction expenses, and transportation are included in the hourly rate. Other expenses are to be reimbursed at actual cost. E. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS During the performance of this Agreement, the WCD agrees to the following: no person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. F. STANDARDS The WCD shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet any applicable requirements may be cause for immediate termination of this Agreement, effective on the date of receipt of the Notice of Termination delivered to the addresses listed in Section R below. In performing the services under this Agreement, WCD will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided. No warranty, express or implied, is made or intended by WCD’s undertaking herein or its performance of services. G. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the 3 course of the WCD’s performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (“Act”), or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The WCD agrees to abide by these statutes, rules and regulations and as they may be amended. H. AUDITS, REPORTS, AND MONITORING PROCEDURES The WCD will: 1. Maintain records that reflect all revenues, costs incurred, and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to the rights to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the WCD which are relevant to the Agreement. I. INDEMNITY The WCD and Cottage Grove mutually agree, to the fullest extent permitted by law, to indemnify and hold each other harmless for any and all damages, liability or cost (including reasonable attorneys’ fees and costs of defense) arising from their own negligent acts, errors or omissions in the performance of their services under this Agreement, to the extent each party is responsible for such damages and losses on a comparative basis of fault. This paragraph does not diminish, with respect to any third party, any defense, immunity or liability limit that the WCD or Cottage Grove may enjoy under law. J. INDEPENDENT CONTRACTOR It is agreed that nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the WCD as the agent, representative, or employee of Cottage Grove for any purpose or in any manner whatsoever. The WCD is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The WCD represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the WCD or other person, while engaged in the performance of any work or services required by the WCD under this Agreement, shall have no contractual relationship with Cottage Grove and shall not be considered employees of Cottage Grove. K. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alteration, modification, or variation deemed not to be material by written agreement of the WCD and Cottage Grove shall not require written approval. 4 L. MERGER It is understood and agreed that the entire agreement of the parties is contained herein, except as modified during the term of the Agreement by a writing under Section K above concerning a non- material change, and that this Agreement supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this Agreement are incorporated or attached and deemed to be part of the Agreement. M. TERMINATION Either the WCD or Cottage Grove may terminate this Agreement with or without cause by giving the other party thirty (30) days written notice prior to the effective date of such termination to the addresses listed in Section R below. If Cottage Grove terminates this Agreement, it may specify work to be performed by the WCD before termination is effective and shall pay the WCD for services performed by the WCD up to the time specified for termination. If the WCD terminates the Agreement, it will not be compensated for part completion of a task except to the extent partial completion has value as determined by Cottage Grove. N. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of Cottage Grove used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of Cottage Grove. Cottage Grove shall have the sole right to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. O. SUBCONTRACTORS WCD shall not enter into subcontracts for any of the services provided for in this Agreement without the express written consent of Cottage Grove, unless specifically provided for in Exhibit A. WCD shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of WCD’s receipt of payment from Cottage Grove for undisputed services provided by subcontractor. P. DELAY IN PERFORMANCE Neither WCD nor Cottage Grove shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either WCD or Cottage Grove under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 5 Q. INSURANCE During the performance of the services under this Agreement, WCD shall maintain General Liability Insurance, with a limit of $1,500,000 for any number of claims arising out of a single occurrence. WCD shall furnish Cottage Grove with a certificate of insurance, which shall include a provision that such insurance shall not be canceled without written notice to Cottage Grove. Cottage Grove shall also be named as an additional insured on the General Liability Insurance. R. NOTICES All notices required under this Agreement shall be communicated to the following addresses: If to WCD: Washington Conservation District 455 Hayward Avenue North Oakdale, MN 55128 Attention: Jay Riggs, District Manager Or emailed: jriggs@mnwcd.org If to Cottage Grove: City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Attention: City Administrator Or emailed: jlevitt@cottagegrovemn.gov S. GENERAL PROVISIONS 1. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. 2. Waiver. A waiver by either WCD or Cottage Grove of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. 3. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. 4. Severability. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. 6 2026 SERVICE AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND THE CITY OF COTTAGE GROVE Vegetation Establishment Inspections IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers. WASHINGTON CONSERVATION DISTRICT BY: WCD Manager Date 4-15-26 7 2026 SERVICE AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND THE CITY OF COTTAGE GROVE Vegetation Establishment Inspections CITY OF COTTAGE GROVE By: Myron Bailey Mayor By: Tamara Anderson City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2026, before me a Notary Public within and for said County, personally appeared Myron Bailey and Tamara Anderson to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Cottage Grove, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public SUPERVISORS ATT INDHOLM □ AVID UCCIO □ OHN HEINBERGER □ IM EHRENDS □ IANE LAKE Exhibit A TECHNICAL SERVICES Cottage Grove Native Vegetation Establishment Inspections, 2026: WCD will provide the following technical services to the City of Cottage Grove. Inspection program provides support for inspection of native vegetation establishment in development after an area has been seeded with permanent seed. 1. Project Preparation and Cottage Grove Coordination: The WCD will coordinate with Cottage Grove through periodic meetings to discuss upcoming inspections and inspection findings for recently performed inspections. Cottage Grove will provide WCD with the project’s final landscape plans to aid with the inspection process. 2. Site Inspections, Data Collection, Reporting, and Enforcement: The WCD will conduct site inspections, collect inspection data digitally (using an ArcGIS online collection form or online spreadsheet) and distribute follow-up reports to Cottage Grove per the list of sites provided by Cottage Grove city staff. Inspection reports will be stored on Cottage Grove’s server. Inspections will occur at the direction of Cottage Grove with the goal of two to three inspections, per site, per year, or until the project is completed. WCD staff will coordinate with Cottage Grove for site meetings, recommended maintenance, and follow up inspections. Cottage Grove will provide enforcement support through city engineering by utilizing project funds collected through security or escrow to perform the recommended maintenance when compliance is not achieved after three (3) instances of recommending maintenance and the developer not completing maintenance within the recommended timeframe. Cottage Grove will provide or change the list of sites to be inspected as needed. Services in Exhibit A, Tasks 1 and 2, are billed on an hourly basis at the rate of $50-$114 per hour, based on personnel and task. Rates below are 2026 rates. Rates are subject to change via written notification provided by WCD staff and approved by Cottage Grove. SUPERVISORS ATT INDHOLM □ AVID UCCIO □ OHN HEINBERGER □ IM EHRENDS □ IANE LAKE 2026 Technical Services Rate Schedule The Washington Conservation District shall use the following hourly rate schedule. Technician 1 $72.00 Technician 1/2 $76.00 Technician 1/2/Specialist 1 $81.00 Tech 2/Specialist 1/2 $86.00 Specialist 1/2/3 $91.00 Specialist 2/3/4 $97.00 Specialist 3/4/Engineer $102.00 Technical services provided by the WCD will be billed in accordance with this Rate Schedule. Invoices are sent per the conditions of the Agreement and will summarize the work performed. Invoices are payable within sixty (60) days. Office supplies, in-house reproduction expenses, and transportation are included in the rates noted above. Outsource reproduction, special bulk mailings, equipment, supplies, and other non- ordinary costs are not included. Any direct costs are to be reimbursed at actual cost. The total costs for the services provided by WCD pursuant to the Agreement shall not exceed $10,000.00 without the written approval from Cottage Grove. 1 City Council Action Request 7.EE. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title Oltman Middle School - Encroachment Agreement Staff Recommendation Approve the Encroachment Agreement for Northern States Power and Independent School District 833 for the placement of a gas line for Oltman Middle School located at 6625 Goodview Ave South, and appropriate officials are hereby authorized to sign the Encroachment Agreement to effectuate this action. Budget Implication N/A Attachments 1. Memo - Oltman Middle School-Xcel Encroachment Agreement 2026-5-6 2. Encroachment Agreement - Xcel 4-1-26 To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Paul Sponholz, PE, City Engineer Date: May 6, 2026 Re: Oltman Middle School, 6625 Goodview Ave. S. – Encroachment Agreement Background The Independent School District 833 is making improvements at Oltman Middle School. As part of the improvements, Northern States Power Company (dba Xcel Energy) is installing a new gas line to the expansion area at the south end of the school. The City has an existing watermain within an easement that runs north-south along much of the property; therefore, the new gas line must cross the watermain easement. The encroachment agreement clarifies that Xcel Energy and the Independent School District 833 acknowledge the crossing and future implications should the watermain ever need maintenance. The figure below shows the encroachment area. Discussion The agreement defines the responsibilities during construction as well as the continued rights of the City as the owner of the easement. Northern States Power (dba Xcel Energy) and Independent School District 833 have approved and signed the attached encroachment agreement. This agreement will be recorded to the property. Recommendation It is recommended that the City Council approve the Encroachment Agreement for Northern States Power and Independent School District 833 for the placement of a gas line for Oltman Middle School located at 6625 Goodview Ave South and appropriate officials are hereby authorized to sign the Encroachment Agreement to effectuate this action. 1 ENCROACHMENT AGREEMENT RELATING TO AN XCEL ENERGY GAS LINE ON A PORTION OF A CITY WATER MAIN EASEMENT LOCATED IN LOT 1, BLOCK 1 NEW OLTMAN MIDDLE SCHOOL THIS ENCROACHMENT AGREEMENT (“Agreement”) is made, entered into and effective this _____ day of ________________________, 2026, by and between the City of Cottage Grove, a Minnesota municipal corporation (“City”), Independent School District 833, a Minnesota public corporation (“Landowner”) and Northern States Power Company, a Minnesota corporation (“NSP”). Subject to the terms and conditions hereafter stated and based on the representations, warranties, covenants, agreements and recitals of the parties herein contained, the parties do hereby agree as follows: ARTICLE 1 DEFINITIONS 1.1. Terms. The following terms, unless elsewhere specifically defined herein, shall have the following meanings as set forth below. 1.2. City. “City” means the City of Cottage Grove, a Minnesota municipal corporation. 1.3. City Property. “City Property” means the Permanent Easement and Temporary Easement for Watermain for Lot 1, Block 1, New Oltman Middle School, recorded in the Washington County Recorder’s Office as Doc. #4103332 and as modified by recorded Doc. #4443724, located in the City of Cottage Grove, Washington County, Minnesota. 1.4. Construction Plan. “Construction Plan” means all of the plans, drawings specifications and surveys on file with the City, as amended and approved by the City Engineer, relating to NSP Improvements, which are hereby incorporated by reference and made a part of this Agreement. 1.5. Encroachment Area. “Encroachment Area” means the portion of City Property for NSP Improvements, depicted on Exhibit A, attached hereto and incorporated herein, to be used by NSP for NSP Improvements. 2 1.6. Landowner. “Landowner” means Independent School District 833, a Minnesota public corporation. 1.7. NSP Improvements. “NSP Improvements” means NSP’s gas main and related improvements which will be located in the Encroachment Area on City Property, depicted on Exhibit A and as detailed on the Construction Plan. 1.8. Landowner Property. “Landowner Property” means the real property located in the City of Cottage Grove, Washington County, Minnesota legally described as Lot 1, Block 1, New Oltman Middle School. 1.9. Maintain. As used in this Agreement with respect to the NSP Improvements, “Maintain” and derivations thereof means to upkeep and repair in accordance with relevant City ordinances and regulations applicable to such improvements. ARTICLE 2 RECITALS 2.1. Landowner owns Landowner Property. 2.2. Landowner Property will require encroachment on City Property for NSP Improvements for NSP Improvements. 2.3. Subject to the terms of this Agreement, the City is willing to allow the NSP Improvements to be placed within the Encroachment Area, on the condition the NSP maintains NSP Improvements. ARTICLE 3 AGREEMENTS 3.1. Construction And Maintenance of NSP Improvements. Under the terms and conditions stated herein, NSP, at its own cost, is hereby authorized by the City to make the NSP Improvements in the Encroachment Area. The NSP Improvements shall only be placed at the locations specified in the Construction Plan. The NSP Improvements must be constructed according to the Construction Plan. Landowner shall not place any other structures, retaining walls, irrigation systems, buildings, fences, landscaping, trees or shrubs in the Encroachment Area, except for the NSP Improvements, without the City’s written consent. After construction, Landowner, at its own expense, shall maintain and repair the NSP Improvements. 3.2. City Not Responsible for NSP Improvements. Nothing contained herein shall be deemed an assumption by the City of any responsibility for construction, maintenance, replacement or repair of the NSP Improvements. 3 3.3. Continuing Right to Encroachment Area. Nothing contained herein shall be deemed a waiver or abandonment or transfer of the right, title and interest that the City holds to the Encroachment Area. 3.4. Subordinate Position of NSP Improvements. The NSP Improvements are subordinate to the rights of the City in the Encroachment Area. 3.5. Risk of Loss. NSP understands and agrees that the NSP Improvements within the Encroachment Area may be adversely affected by damage caused to NSP Improvements arising out of the City’s use of the Encroachment Area. The parties agree that the City is not responsible for such events; the City shall have no liability to NSP for such events. NSP assumes the risk of installing the NSP Improvements in the Encroachment Area. 3.6. Landowner to Bear Cost of Relocating NSP Improvements. The City is responsible for the repair and maintenance of the City Property in the Encroachment Area. The City may require NSP at the expense of NSP to temporarily remove and subsequently replace the NSP Improvements in the City Property in order for the City to gain access to the City Property for the purpose of inspecting, repairing, maintaining, or replacing any improvements or adding future City improvements in the Encroachment Area. If NSP does not perform such tasks, the City may perform such tasks and in such case NSP shall reimburse the City for the City’s costs and expenses. Prior to commencing such tasks, the City shall send a notice to NSP and allow the NSP twenty (20) days from the date of the written notice to perform the tasks. If NSP has not completed the work within the twenty (20) days, then the City may proceed to perform the tasks. Once the City’s costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowner. NSP must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility billings within the City. 3.7. Emergency. The City shall not be required to give such notice if the City’s engineer determines that an emergency exists. In such instance, the City, without giving notice to NSP may perform the work and in such case NSP shall reimburse the City for the costs and expenses relating to the work. Once the City’s costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to NSP. NSP must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged to the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility bills within the City. 4 3.8. Remedies. If NSP fails to perform its obligations under this Agreement, then the City will give notice to Landowner of such default and City may avail itself of any remedy afforded by law or in equity and any of the following non-exclusive remedies: (a) The City may specifically enforce this Agreement. (b) If NSP fails to make payments under Section 3.6 or 3.7, then the City may certify to Washington County the amounts due as payable with the real estate taxes for Landowner Property in the next calendar year; such certifications may be made under Minnesota Statutes, Chapter 444 in a manner similar to certifications for unpaid utility bills. The Landowner waives any and all procedural and substantive objections to the imposition of such usual and customary charges on the Landowner Property. Further, as an alternate means of collection, if the written billing is not paid by the NSP, the City, without notice and without hearing, may specially assess the Landowner Property for the costs and expenses incurred by the City. The Landowner hereby waives any and all procedural and substantive objections to special assessments for the costs including, but not limited to, notice and hearing requirements and any claims that the charges or special assessments exceed the benefit to the Landowner Property. The Landowner waives any appeal rights otherwise available pursuant to Minnesota Statute §429.081. The Landowner acknowledges that the benefit from the performance of tasks by the City equals or exceeds the amount of the charges and assessments for the costs that are being imposed hereunder upon the Landowner Property. No remedy herein conferred upon or reserved to the City shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. 3.9. Indemnification. With the exception of events arising from negligence or willful misconduct by the City, its officer, agents, employees and volunteers, NSP shall indemnify, defend and hold the City, its council, agents, consultants, attorneys, employees and representatives harmless against and in respect of any and all claims, demands, actions, suits, proceedings, losses, costs, expenses, obligations, liabilities, damages, recoveries, and deficiencies including interest, penalties and attorneys’ fees, that the City incurs or suffers, which arise out of, result from or relate to any of the following: (a) The NSP Improvements; (b) Installation and maintenance of the NSP Improvements; 5 (c) Failure by NSP to observe or perform any covenant, condition, obligation or agreement on their part to be observed or performed under this Agreement; and (d) Use of the Encroachment Area for NSP Improvements. 3.10. Limitation on Liability. Minnesota Tort Claims Act, Minnesota Statutes, Chapter 466, governs the Parties’ liability. Nothing in this Agreement is intended to waive or limit the provisions of the Tort Claims Act. The total liability of all third-party claims arising out of a single occurrence shall not exceed the limit set forth for each Party. The limits of liability for the undersigned Parties may not be added together to determine the maximum amount of liability for any one party. The intent of this paragraph is to impose on each party a limited duty to defend and indemnify each other subject to the limits of liability under Minnesota Statutes, Chapter 466. 3.11. City Duties. Nothing contained in this Agreement shall be considered an affirmative duty upon the City to perform NSP’s obligations contained in Article 3 if the NSP does not perform such obligations. 3.12. No Third-Party Recourse. Third parties shall have no recourse against the City under this Agreement. 3.13. Recording. This Agreement shall be recorded with the Washington County Recorder against the Landowner Property. 3.14. Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this recordable Agreement shall run with the Landowner Property and City Property and shall be binding upon the heirs, successors, administrators and assigns of the parties, for so long as the NSP Improvements remain on the City Property. 3.15. Amendment and Waiver. The parties hereto may by mutual written agreement amend this Agreement in any respect. Any party hereto may extend the time for the performance of any of the obligations of another, waive any inaccuracies in representations by another contained in this Agreement or in any document delivered pursuant hereto which inaccuracies would otherwise constitute a breach of this Agreement, waive compliance by another with any of the covenants contained in this Agreement and performance of any obligations by the other or waive the fulfillment of any condition that is precedent to the performance by the party so waiving of any of its obligations under this Agreement. Any agreement on the part of any party for any such amendment, extension or waiver must be in writing. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provisions, whether or not similar, nor shall any waiver constitute a continuing waiver. 3.16. Governing Law. This Agreement shall be governed by and construed in accord with the laws of the State of Minnesota, County of Washington. 6 3.17. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. 3.18. Headings. The subject headings of the sections this Agreement are included for purposes of convenience only and shall not affect the construction of interpretation of any of its provisions. 3.19. Notice. Notice shall mean notices given by one party to the other if in writing and if and when delivered or tendered: (i) in person; (ii) by depositing it in the United States mail in a sealed envelope, by certified mail, return receipt requested, with postage and postal charges prepaid, or (iii) by proper and timely delivery to an overnight courier service addressed by name and address to the party or person intended addressed as follows: If to City: City of Cottage Grove Attention: City Administrator 12800 Ravine Parkway South Cottage Grove, MN 55016 If to Landowner: Independent School District 833 Attention: Superintendent 7362 E. Point Douglas Rd. South Cottage Grove, MN 55016 If to NSP: Northern States Power Company 414 Nicollet Mall, 6th Floor Minneapolis, MN 55401 or to such other address as the party addressed shall have previously designated by notice given in accordance with this Section. Notices shall be deemed to have been duly given on the date of service if served personally on the party to whom notice is to be given, on the third day after mailing if mailed by United States postal service as provided above, or within twenty-four (24) hours if sent via overnight courier service provided, that a notice not given as above shall, if it is in writing, be deemed given if and when actually received by a party. [The remainder of this page has been intentionally left blank.] 7 IN WITNESS WHEREOF, the parties have executed this Agreement the year and day first set forth above. CITY: CITY OF COTTAGE GROVE By: Myron Bailey Its Mayor By: Tammy Anderson Its City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2026, before me a Notary Public within and for said County, personally appeared Myron Bailey and Tammy Anderson to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Cottage Grove, the municipality named in the foregoing instrument, and that the said instrument was signed on behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public A-1 EXHIBIT A DEPICTION OF PERMANENT EASEMENT AREA 1 City Council Action Request 7.FF. Meeting Date 5/6/2026 Department Administration Agenda Category Action Item Title Fire Department Tender - Change Orders Staff Recommendation Approve Change Orders 1–9 for the Fire Department Tender the amount of $7,723.00. Budget Implication $7,723 - included in Equipment Replacement (funded with Equipment Certificates) Attachments 1. Memo - Cottage Grove Fire Department Tender 2. Tender Change Orders 1-9 3. Cottage Grove Formal Tanker Proposal To: Honorable Mayor and City Council Members Jennifer Levitt, City Administrator From: Nick Arrigoni, Deputy Fire Chief Brad Petersen, Interim Director of Public Safety Date: May 5, 2026 Subject: Cottage Grove Fire Department Tender-Approve Change Orders Background During the 2025 budget preparations, along with the fire fleet reduction plan to better utilize current apparatus and response model, the fire department was authorized to order and equip a Rosenbauer tender with a budget of $650,000.00. The tender will replace the current Engine/Tender 3, which is a 1996 Volvo Tanker/Pumper that has exceeded its end-of-life service of 20 years and was needed to be replaced due to maintenance and performance needs. The initial authorized purchase of the tender without equipment was $507,762.00 to the vendor, Rosenbauer. In addition, there are change orders in the amount of $7,723.00 to be approved as part of the build of the tender. Change orders 1, 3, 4, 7 and 8 were internal change orders/clarifications that had no cost impact. With the change orders, the total purchase price to Rosenbauer is $515,485.00. Discussion With these change orders, it would increase the tender purchase to $515,485.00. Other equipment purchases for the tender including graphics, radios, and other items total $32,845.51. Therefore, the total purchase price of the tender is $548,330.50 which is well below the $650,000.00 budget for this project. Rosenbauer Purchase Change Order # Description Amount Original Purchase Order Rosenbauer Tender $507,762 1 Paint color - 2 Dump Chute to Stainless Steel 1,180 3 Heat pan, pump enclosure, slide out panel - 4 Discharge valve control cable - 5 Change Chevron to Diamond Grade 2,533 6 Change Opticom Model (159) 7 Tariff impact fee - 8 Backup camera - 9 Add Slide Out Tray and Tool Board 4,169 Total Change Orders $7,723 Total Final Purchase Price $515,485 Recommendation It is recommended that City Council approve Change Orders 1 through 9 for the tender that total $7,723.00. CHANGE ORDER #1 G rosenbauE!r Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 DATE: March 18, 2025 I nitiated By: Dealer/Customer Action Qty. QWNo. CLARIFY 1 CHASSIS 1 1 1 1 1 1 1 1 1 CHASSIS CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... Office Use Only Freightliner Two Tone paint break code chosed is FLT-Emergency 1. Paint Code is lower red to match PPG FOG 77723 RED. Upper code is black to match PPG FOG 910788 BLACK. Please have Freightliner provide paint chips for approval. Send them to Cottage Grove Fire Department, 8641 80th Street South, Cottage Grove, MN 55016 Attn; Nick G. We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVISED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Authorized Signature (Customer): Date: Printed On 5/4/2026 Body Job#: 22536 PRICE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $507,762 $507,762 CHANGE ORDER #2 Q ri:lsenbauer Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 DATE: March 18, 2025 Initiated By: Dealer/Customer Action Qty. QWNo. 7 ADD 4 54-15-1470 CHANGE 1 25-62-2650 DELETE -1 80-70-1620 DELETE -1 80-75-1100 1 1 1 1 1 1 BODY CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... This pricing for this entire Change Order is valid for no more than {Qty} days from the date above. Add painted mounting plates for the four side of body scene lights Change rear quick dump to stainless steel Delete side of truck reflecttive stripe. Customer is providing graphics Delete Stripe Material, Black We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVISED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Authorized Signature (Customer): Date: Printed On 4/30/2026 Body Job#: 22536 PRICE $0 $1,857 ($513) ($164) $0 $0 $0 $0 $0 $0 $1,180 $507,762 $508,942 CHANGE ORDER #3 Q rosenbauer Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 DATE: March 19, 2025 Initiated By: Dealer/Customer Action Qty. QWNo. 7 DELETE -1 26-50-3300 ADD 1 26-50-3100 1 1 1 1 1 1 1 1 BODY CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... This pricing for this entire Change Order is valid for no more than {Qty} days from the date above. Heat Pan, Pump Enclosure, Rear Mount, Removable Heat Pan, Pump Enclosure, Midship, Slide Out Panel, Galvanized Steel We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVI SED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be perfo rmed under same terms and conditions as specified in original contract unless otherwise stipulated. Authorized Signature (Customer): Date: Printed On 5/4/2026 Body Job#: 22536 PRICE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $508,942 $508,942 Q rasenbauer Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DATE: March 24, 2025 Initiated By: Dealer/Customer Action Qty. QWNo. 60 7 DELETE -1 22-55-4012 ADD 1 22-55-4080 DELETE -2 24-53-0020 ADD 2 24-56-3100 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 BODY CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... This pricing for this entire Change Order is valid for no more than {Qty} days from the date above. Intake Valve Control, Pull Rod, 1/4 Turn, AKR -IC Intake Valve Control, AKR, Cable, 1/4 Turn T-stvle, IC Discharqe Valve Control, Pull Rod, 1/4 Turn, SM, AKR -IC w/Gauqe Discharqe Valve Control, Pull Rod, Cable -IC w/Gauqe Answered final scrub-JRS We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVISED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Authorized Signature (Customer): Date: Printed On 5/4/2026 Body Job#: 22536 PRICE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $508,942 $508,942 I CHANGE ORDER #5 GrasenbauE!r Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DATE: July 21, 2025 Initiated By: Dealer/Customer Action Qty. QWNo. 60 7 1 1 1 DELETE -1 ADD 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 BODY CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... This pricing for this entire Chanqe Order is valid for no more than {Qty} days from the date above. Credit Chevron for entire rear and front bumper Chevron entire rear and Front Bumper in Diamong Grade We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVISED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. I Authorized Signature (Customer): Date: Printed On 4/30/2026 Body Job#: 22536 PRICE $0 ($3,037 $5,570 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,533 $508,942 $511,475 I Q rasenbauer Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DATE: December 18, 2025 Initiated By: Dealer/Customer Action Qty. QW No. 60 7 DELETE -1 57-08-1210 ADD 1 57-08-1220 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 BODY CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... This pricing for this entire Change Order is valid for no more than {Qty} days from the date above. Traffic Emitter, GTT Opticom, Roof Mounted, 492H Hiqh-Priority, Wired to Park Brake Trffic Emitter, GTT Ooticom, Roof Mounted, 792H Hioh Priority, Wired to Park Brake We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVISED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Authorized Signature (Customer): Date: Printed On 4/30/2026 Body Job#: 22536 PRICE ($2,689' $2,530 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($159) $511,475 $511,316 CHANGE ORDER #7 Grosenbauer Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DATE: January 23, 2026 Initiated By: Dealer/Customer Action Qty. QWNo. 60 7 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 CHASSIS CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... This pricing for this entire Change Order is valid for no more than {Qty} days from the date above. !state Tariff Impact Fee - We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVISED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Authorized Signature (Customer): Date: Printed On 5/4/2026 Body Job#: 22536 PRICE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $511,316 $511,316 CHANGE ORDER #7 Cottage Grove, MN DATE: January 23, 2026 Initiated By: Dealer/Customer Action Qty. QWNo. Printed On 5/4/2026 Q rosenbauer Body Job#: CHASSIS CHANGES 22536 DESCRIPTION OF CHANGE PRICE CHANGE ORDER #8 Q rasenbauE!r Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DATE: March 17, 2026 Initiated By: Dealer/Customer Action Qty. QWNo. 60 7 CLARIFY 1 52-02-1150 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 BODY CHANGES DESCRIPTION OF CHANGE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... This pricing for this entire Change Order is valid for no more than {Qty} days from the date above. Back Up Camera, ASA, Color W /Chassis We hereby agree to make change(s) specified above at this price PREVIOUS CONTRACT AMOUNT REVISED CONTACT AMOUNT ACCEPTED -The above price and specifications of the Change Order are satisfactory and are hereby accepted. All work to be performed under same terms and conditions as specified in original contract unless otherwise stipulated. Authorized Signature (Customer): Date: Printed On 5/4/2026 Body Job#: 22536 PRICE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $511,316 $511,316 CHANGE ORDER #8 Cottage Grove, MN DATE: March 17, 2026 Initiated By: Dealer/Customer Action Qty. QWNo. Printed On 5/4/2026 GrasenbauE!r Body Job#: BODY CHANGES 22536 DESCRIPTION OF CHANGE PRICE CHANGE ORDER #9 Q rosenbauer Cottage Grove, MN 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 DATE:April30,2026 Initiated By: Dealer/Customer Action Qty. QWNo. 60 ADD 1 45-16-1100 ADD 3 45-05-1100 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Printed On 4/30/2026 CHANGE REQUEST Body Job#: BODY CHANGES 22536 DESCRIPTION OF CHANGE PRICE {Qty} days will be added to the scheduled delivery date due to lead times of components and fabrication. Previous CO ... Office Use Onlv L 1 Tool Board, Roll Out, 500#, 3/16" Alum (1/4 Depth) w/Divider $770 L2, R1, R2 Slide Tray, 250#, Alum 1/8", Full Extension $3,399 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 We hereby agree to make change(s) specified above at this price $4,169 PREVIOUS CONTRACT AMOUNT $511,316 REVISED CONTACT AMOUNT $515,485 Purchaser: Contract # Address 1: Supplier: Address 2: Address 1: City, State, Zip: Address 2: City, State, Zip: Quantity The amount in this proposal shall remain firm for a period of 30 days from the date of same. $507,762.001 Price (Extended)PriceDescription One (1) Rosenbauer Tanker, complete with Freightliner chassis per attached specifications. Print Name: PURCHASE ORDER City of Cottage Grove 12800 Ravine Parkway Cottage Grove, MN 55016 SUPPLIER Sourcewell Contract #: 113021-RSD Purchaser 100 3rd Street Rosenbauer South Dakota, LLC Steve Harris *Note: If chassis amount of $116,861.00 is paid upon arrival at our plant in South Dakota, deduct $4,466.00 each City of Cottage Grove TOTAL $507,762.00 Lyons, SD 57041 Date:12/18/2024 Purchase Order Number: Delivery in Calendar Days, after receipt and acceptance of Order:575 Member # $507,762.00 NOTES: Salesperson: Signature: Purchaser: General Safety Fire Apparatus Title: Date Signature: Rosenbauer Dealer : Change Window #1 RBM Chassis 0-60 days RBA Aerial 0-60 days Rosenbauer Body 0-60 days Change Window #2 RBM Chassis 61-75 days RBA Aerial 61-75 days Rosenbauer Body 61-120 days Change Window #3 RBM Chassis 76-120 days RBA Aerial 76-120 days Rosenbauer Body 121-180 days Change Window #4 RBM Chassis After 120 days RBA Aerial After 120 days Rosenbauer Body After 180 days *Note: Any late change orders that are factory driven will be done at cost and no additional mark up or penalties will apply. INFLATIONARY NOTICE BUYER INITIALS: Due to unprecedented volatility with inflationary pressures in our economy and existing market demand creating substantial production backlogs, Rosenbauer America reserves the right to potentially request price escalation under this contract. To be fair and reasonable, any potential price escalation request will be presented and supported with specific evidence of supply chain cost increases from material or component providers. Upon request, this may include copies of invoices from relevant suppliers to substantiate accordingly. Any request will be done in a timely manner for careful review and consideration. Changes are not recommended at this time. Any changes requested will be priced on a time and material basis. Any changes requested, and that are quoted to the customer, must be approved by the customer within three days or they will not be valid. All changes are subject to a 25% mark-up. All changes are subject to factory review and may be denied due to engineering or lead time issues. All changes are subject to a 50% mark-up, and 50% restocking fee on deleted items. All changes are subject to factory review and may be denied due to engineering or lead time issues. No major components can be changed at this time; major components are considered engine, transmission, axles, suspension, cab, frame (wheelbase), seats, water pump and water tank. This change order policy is intended to reflect the increased cost of changes which result in delayed deliveries, confused paperwork, poor production flow and increased potential of trucks being built to incorrect specifications. With your cooperation, changes can be kept to a minimum which means we will be able to reduce lead times, increase production and maintain costs which will benefit all of us. Our objective is accurate, high quality and on-time deliveries exceeding our customer expectations. Changes any time after the order is received may delay the quoted delivery date. Significate design or component changes will have the largest impact on the schedule and quoted delivery date. Changes that occur later in the process will also have the largest impact on the schedule and quoted delivery date. All time fences are reference to contract execution date if not otherwise stated. APPENDIX C CHANGE ORDER POLICY All changes will be priced at standard pricing and specials will be priced through our normal process. Significant changes made to the vehicle during this time period may result in a delivery extension. BUYER INITIALS: Cancellation Window #3 All requests for cancellation after the specifications have been released until the truck starts in production will incur a $15,000 cancellation fee in addition to evaluation of materials that have been ordered Cancellation Window #4 All requests for cancellation while the truck is in production will be subject to review and charged based material and production time. APPENDIX D CANCELLATION POLICY This cancellation policy is intended to outline the costs associated with canceling a contract after the vehicle has been ordered. Cancellation Window #1 All requests for cancellation from order entry until the preconstruction meeting is held will incur a $5,000 cancellation fee. Cancellation Window #2 All requests for cancellation after the pre construction until the specifications have been released to engineering will incur a $10,000 cancellation fee. 1 City Council Action Request 8.A. Meeting Date 5/6/2026 Department Finance Agenda Category Action Item Title Approve Disbursements Staff Recommendation Approve disbursements from 04-10-2026 through 04-30-2026 in the amount of $6,049,723.71. Budget Implication N/A Attachments 1. Expense Approval Report 5-6-2026 Council Meeting 2. Payroll Check Register 5-6-2026 Council Meeting 3. UB Check Register 5-6-26 Council Meeting 1 City Council Action Request 10.A. Meeting Date 5/6/2026 Department Engineering Agenda Category Action Item Title 2026 Mill and Overlay Project - Bid Award Staff Recommendation Adopt Resolution 2026-072 awarding the 2026 Mill and Overlay project to McNamara Contracting, Inc. including the base bid and the three alternates for a total of $1,836,706.16. Budget Implication $1,836,706.16 – Roadway and Trail Maintenance Fund, Utility Funds, Watershed District Grant, Cost-Share with Washington County and Independent School District 833. Attachments 1. 01_2026-05-06 Bid Award Memo 2. 02_140350 Bid Results Letter 3. 03_2026-04-22 Abstract of Bids 4. 04_2026-05-06 Bid Award Resolution To: Honorable Mayor and City Council From: Genevieve Tester, EIT, Graduate Engineer Date: May 6, 2026 Re: 2026 Mill and Overlay – Bid Award Background • 95th Street from Jamaica Avenue to Hadley Avenue • Ideal Avenue from 95th Street to Cul-De-Sac • Hemingway Avenue from 80th Street to Cul-De-Sac • 79th Street from Hinton Avenue to Hearthside Avenue • Hearthside Avenue from 79th Street to Cul-De-Sac th Street and through Nina’s Park, and trail resurfacing on the west side of Jamaica between 95th Street and West Point Douglas Road. • Alternate 1: Jamaica Avenue Trail (west side, between 95th St. and W. Point Douglas Rd.) • Alternate 2: Utility – Ideal Avenue Storm Sewer Rehabilitation • Alternate 3: Ideal Avenue Mill and Overlay Honorable Mayor, City Council, and Jennifer Levitt Discussion Bids were opened on Wednesday, April 22, 2026; three bids were received. The project award recommendation letter and bid abstract have been included for reference. The bid results are tabulated in Table 1 below. Base Bid Alternate 1 Jamaica Trail Alternate 2 Ideal Storm Alternate 3 Ideal Mill & Overlay Total Base Bid + All Alternates Engineer’s Estimate $1,768,000.00 $55,000.00 $49,000.00 NA $1,872,000.00 Revised Engineer’s Estimate $1,683,000.00 $95,000.00 $49,000.00 $85,000.00 $1,912,000.00 McNamara Contracting, Inc. $1,619,855.36 $83,960.00 $38,500.00 $94,390.80 $1,836,706.16 Bituminous Roadways, Inc. $1,635,787.75 $96,755.00 $36,400.00 $81,811.00 $1,850,753.75 Park Construction Company $1,662,027.50 $94,636.50 $43,400.00 $82,616.60 $1,882,680.60 Table 1: 2026 Mill and Overlay Bid Results The lowest apparent bid was provided by McNamara Contracting, Inc. Staff recommends awarding all alternates, as the overall amount is less than both engineer’s estimates and is within the Capital Improvement Plan budget. The low bidder, McNamara Contracting, is a responsible contractor as defined by state statutes and is capable of performing the work. Excluding alternates would reduce overall construction efficiency of any future pavement projects, as the alternate work is in the current project area. Future costs of alternates would likely be higher. The project is funded through the Roadway and Trail Maintenance Fund, Utility Funds, and a Watershed District grant that will cover half the cost of the Ideal Avenue Storm Sewer Rehabilitation (Alternate 2). The School District’s share for the Nina’s Park Trail segment on Park High School property is approximately $20,000 and the County’s share for the Hemingway Avenue Streetscape Improvements is approximately $262,000. Staff recommends the City Council adopt Resolution 2026-072 awarding the 2026 Mill and Overlay project to McNamara Contracting, Inc. including the base bid and the three alternates for a total of $1,836,706.16. h:\cott\25x140350000\6_plans-specs\b_bid documents\140350 bid results letter.docx April 22, 2026 Honorable Mayor and City Council City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: Bid Results 2026 Mill and Overlay Project City of Cottage Grove Project No.: 25X.140350 Dear Honorable Mayor and City Council: Bids for the 2026 Mill and Overlay Project Project were opened on Wednesday, April 22, 2026. A total of Three (3) bids were received. Below is the summary of bids: Contractor Base Bid Alternate 1 Alternate 2 Alternate 3 1 . McNamara Contracting, Inc. $1,619,855.36 $83,960.00 $38,500.00 $94,390.80 2 . Bituminous Roadways, Inc. $1,635,787.75 $96,755.00 $36,400.00 $81,811.00 3 . Park Construction Company $1,662,027.50 $94,636.50 $43,400.00 $82,616.60 The low Bidder on the Project was McNamara Contracting, Inc. with a Total Base Bid Amount of $1,619,855.30. During bidding, the mill and overlay of Ideal Avenue was removed from the Base Bid and added as Alternate 3 to allow the City more flexibility in the fluctuating bidding environment. The Total Base Bid plus Alternate 3 of $1,714,246.16 was under the Engineer’s Estimate of $1,768,000.00 that was previously presented to Council. If the City Council decides to award the Project to the low bidder, then McNamara Contracting, Inc. should be awarded the Project on the Total Base Bid Amount of $1,619,855.30. City Council should evaluate if it wishes to award any of the Bid Alternates. The Bid Alternates could be selected in any combination without affecting the low bidder on the project. For reference, the Engineer’s Estimate for all Bid Alternates is presented below. Alternate Description Engineer’s Estimate 1 Jamaica Avenue Trail $95,000 2 Ideal Avenue Storm Sewer Rehab $49,000 3 Ideal Avenue Mill and Overlay $85,000 If you have any questions, please feel free to contact me at (651) 968-7674. Sincerely, Bolton & Menk, Inc. Michael Boex, P.E. ABSTRACT OF BIDS 2026 MILL AND OVERLAY CITY OF COTTAGE GROVE BMI PROJECT NO. 25X.140350 BID DATE: 4/22/2026 TIME: 10:00 AM 1 2 3 ITEM APPROX. NO.ITEM QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 MOBILIZATION 1 LS $28,000.00 $28,000.00 $35,000.00 $35,000.00 $91,900.00 $91,900.00 2 TRAFFIC CONTROL 1 LS $4,200.00 $4,200.00 $10,000.00 $10,000.00 $3,590.00 $3,590.00 3 SAWING BITUMINOUS PAVEMENT - STREET OR TRAIL 300 LF $1.00 $300.00 $1.00 $300.00 $3.00 $900.00 4 MILL BITUMINOUS PAVEMENT -2 INCH 13,490 SY $1.85 $24,956.50 $1.50 $20,235.00 $1.35 $18,211.50 5 REMOVE BITUMINOUS PAVEMENT 500 SY $7.00 $3,500.00 $12.00 $6,000.00 $11.80 $5,900.00 6 REMOVE AND REPLACE BITUMINOUS STREET 675 SY $39.00 $26,325.00 $61.50 $41,512.50 $37.20 $25,110.00 7 REMOVE CURB AND GUTTER 780 LF $5.00 $3,900.00 $11.50 $8,970.00 $20.60 $16,068.00 8 REMOVE CONCRETE DRIVEWAY PAVEMENT 34 SY $70.00 $2,380.00 $37.00 $1,258.00 $17.10 $581.40 9 REMOVE CONCRETE SIDEWALK OR PEDESTRIAN RAMP 2,500 SF $2.00 $5,000.00 $2.25 $5,625.00 $1.35 $3,375.00 10 REMOVE SIGN AND POST 2 EA $26.00 $52.00 $25.00 $50.00 $26.00 $52.00 11 GRUBBING 5 EA $260.00 $1,300.00 $750.00 $3,750.00 $520.00 $2,600.00 12 SURMOUNTABLE CONCRETE CURB AND GUTTER 715 LF $22.90 $16,373.50 $39.00 $27,885.00 $34.30 $24,524.50 13 6 INCH CONCRETE PEDESTRIAN CURB RAMP 640 SF $17.15 $10,976.00 $15.00 $9,600.00 $15.20 $9,728.00 14 6 INCH CONCRETE SIDEWALK 240 SY $86.65 $20,796.00 $64.00 $15,360.00 $65.30 $15,672.00 15 6 INCH CONCRETE SIDEWALK SPECIAL 175 SY $191.60 $33,530.00 $158.00 $27,650.00 $161.00 $28,175.00 16 7 INCH CONCRETE DRIVEWAY ( COMMERCIAL) 76 SY $109.40 $8,314.40 $104.00 $7,904.00 $106.00 $8,056.00 17 TRUNCATED DOME PANEL 108 SF $50.00 $5,400.00 $60.00 $6,480.00 $63.00 $6,804.00 18 PATCH BITUMINOUS STREET 350 SY $31.00 $10,850.00 $45.00 $15,750.00 $43.20 $15,120.00 19 BITUMINOUS MIXTURE - TYPE SP 9.5 WEARING COURSE MIXTURE (3,B) 1,710 TN $82.00 $140,220.00 $70.00 $119,700.00 $79.90 $136,629.00 20 BITUMINOUS MATERIAL FOR TACK 950 GAL $2.00 $1,900.00 $0.01 $9.50 $2.35 $2,232.50 21 BITUMINOUS INCENTIVE 1 LS $4,300.00 $4,300.00 $4,300.00 $4,300.00 $4,300.00 $4,300.00 22 EXCAVATION - COMMON (EV) (P) 230 CY $65.00 $14,950.00 $65.00 $14,950.00 $38.60 $8,878.00 23 AGGREGATE BASE, VIRGIN CLASS 5 130 TN $65.00 $8,450.00 $60.00 $7,800.00 $34.30 $4,459.00 24 DECIDUOUS TREE 2.5" CAL 8 EA $1,100.00 $8,800.00 $950.00 $7,600.00 $969.00 $7,752.00 25 PLANTER 2 EA $4,000.00 $8,000.00 $4,500.00 $9,000.00 $4,570.00 $9,140.00 26 TOPSOIL BORROW - LOAM (LV) 100 CY $70.00 $7,000.00 $80.00 $8,000.00 $90.60 $9,060.00 27 SEEDING MNDOT MIX RT 40 LB $10.00 $400.00 $25.00 $1,000.00 $21.20 $848.00 28 HYDRAULIC MATRIX TYPE MULCH 600 SY $2.50 $1,500.00 $2.50 $1,500.00 $2.10 $1,260.00 29 APPLICATION OF WATER FOR TURF ESTABLISHMENT 50 MGAL $100.00 $5,000.00 $150.00 $7,500.00 $159.00 $7,950.00 30 EROSION CONTROL SUPERVISOR 1 LS $1,200.00 $1,200.00 $2,500.00 $2,500.00 $137.00 $137.00 31 STORM DRAIN INLET PROTECTION (ERO-9) 29 EA $150.00 $4,350.00 $200.00 $5,800.00 $149.00 $4,321.00 32 STREET SWEEPER WITH OPERTATOR 10 HR $250.00 $2,500.00 $200.00 $2,000.00 $187.00 $1,870.00 33 SKIDSTEER (BOBCAT) WITH OPERATOR 5 HR $200.00 $1,000.00 $160.00 $800.00 $165.00 $825.00 34 4 INCH SOLID LINE - PAINT GR IN 100 LF $12.49 $1,249.00 $12.00 $1,200.00 $12.70 $1,270.00 35 4 INCH SOLID LINE - MULTI COMP GR IN 75 LF $0.78 $58.50 $0.75 $56.25 $0.79 $59.25 36 4 INCH DOUBLE SOLID LINE - MULTI COMP GR IN 75 LF $1.56 $117.00 $1.50 $112.50 $1.60 $120.00 37 12 INCH SOLID LINE - PAINT GR IN 46 LF $8.33 $383.18 $8.00 $368.00 $8.45 $388.70 Bituminous Roadways, Inc. Mendota Heights, MN Park Construction Company Minneapolis, MN PART 1 - HEMINGWAY NEIGHBORHOOD Rosemount, MN McNamara Contracting, Inc. ABSTRACT OF BIDS 2026 MILL AND OVERLAY CITY OF COTTAGE GROVE BMI PROJECT NO. 25X.140350 BID DATE: 4/22/2026 TIME: 10:00 AM 1 2 3 ITEM APPROX. NO.ITEM QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT Bituminous Roadways, Inc. Mendota Heights, MN Park Construction Company Minneapolis, MNRosemount, MN McNamara Contracting, Inc. 38 CROSSWALK BAR PAIR STYLE - PAINT GR IN 36 SF $7.81 $281.16 $7.50 $270.00 $7.90 $284.40 39 PAVEMENT MESSAGE (ARROWS) - PAINT GR IN 1 EA $140.51 $140.51 $135.00 $135.00 $143.00 $143.00 40 ADJUST MANHOLE - SANITARY 17 EA $1,100.00 $18,700.00 $1,200.00 $20,400.00 $1,140.00 $19,380.00 41 ADJUST MANHOLE - STORM 7 EA $1,100.00 $7,700.00 $1,200.00 $8,400.00 $403.00 $2,821.00 42 PATCH AND SPRAY RINGS - STORM CATCH BASIN 10 EA $1,000.00 $10,000.00 $1,200.00 $12,000.00 $1,380.00 $13,800.00 43 CONNECT TO EXSTING STRUCTURE 1 EA $2,100.00 $2,100.00 $2,000.00 $2,000.00 $1,120.00 $1,120.00 44 12 INCH RC PIPE 246 LF $95.00 $23,370.00 $85.00 $20,910.00 $76.80 $18,892.80 45 2'X3' CATCH BASIN INCLUDING CASTING AND HDPE ADJ RINGS 4 LF $1,200.00 $4,800.00 $1,500.00 $6,000.00 $1,060.00 $4,240.00 46 48 INCH DIA CATCH BASIN MANHOLE INCLUDING CASTING AND HDPE ADJ RINGS 5 LF $1,200.00 $6,000.00 $1,600.00 $8,000.00 $1,250.00 $6,250.00 47 SIGN PANEL 19 SF $50.00 $950.00 $50.00 $950.00 $61.90 $1,176.10 48 PLOW MARKER SLEEVE 10 EA $25.00 $250.00 $150.00 $1,500.00 $520.00 $5,200.00 $491,822.75 $518,090.75 $551,174.15 49 REMOVE BITUMINOUS TRAIL 716 SY $4.00 $2,864.00 $4.00 $2,864.00 $10.20 $7,303.20 50 REMOVE AND REPLACE CONCRETE CURB AND GUTTER 25 LF $74.00 $1,850.00 $100.00 $2,500.00 $73.30 $1,832.50 51 REMOVE CONCRETE SIDEWALK OR PEDESTRIAN RAMP 79 SF $1.75 $138.25 $15.00 $1,185.00 $5.80 $458.20 52 SAWING BITUMINOUS PAVEMENT - STREET OR TRAIL 40 LF $1.00 $40.00 $1.00 $40.00 $6.35 $254.00 53 6 INCH CONCRETE PEDESTRIAN CURB RAMP 101 SF $20.35 $2,055.35 $15.00 $1,515.00 $14.70 $1,484.70 54 TRUNCATED DOME PANEL 16 SF $50.00 $800.00 $60.00 $960.00 $63.00 $1,008.00 55 REMOVE AND REPLACE BITUMINOUS STREET 6 SY $130.00 $780.00 $200.00 $1,200.00 $223.00 $1,338.00 56 BITUMINOUS MIXTURE - TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 150 TN $105.00 $15,750.00 $105.00 $15,750.00 $111.00 $16,650.00 57 AGGREGATE BASE, VIRGIN CLASS 5 45 TN $65.00 $2,925.00 $60.00 $2,700.00 $48.40 $2,178.00 58 FINISH GRADING - TRAIL 716 SY $3.50 $2,506.00 $6.00 $4,296.00 $2.65 $1,897.40 59 TOPSOIL BORROW - LOAM (LV) 100 CY $70.00 $7,000.00 $80.00 $8,000.00 $90.60 $9,060.00 60 SEEDING MNDOT MIX RT 65 LB $10.00 $650.00 $25.00 $1,625.00 $21.20 $1,378.00 61 HYDRAULIC MATRIX TYPE MULCH 1,080 SY $2.50 $2,700.00 $2.50 $2,700.00 $2.10 $2,268.00 62 APPLICATION OF WATER FOR TURF ESTABLISHMENT 90 MGAL $100.00 $9,000.00 $150.00 $13,500.00 $159.00 $14,310.00 $49,058.60 $58,835.00 $61,420.00 63 MOBILIZATION 1 LS $43,000.00 $43,000.00 $50,000.00 $50,000.00 $86,500.00 $86,500.00 64 TRAFFIC CONTROL 1 LS $11,000.00 $11,000.00 $25,000.00 $25,000.00 $10,900.00 $10,900.00 65 SAWING BITUMINOUS PAVEMENT - STREET OR TRAIL 306 LF $1.00 $306.00 $1.00 $306.00 $5.05 $1,545.30 66 MILL BITUMINOUS PAVEMENT - 2 INCH 36,015 SY $1.85 $66,627.75 $1.50 $54,022.50 $1.40 $50,421.00 67 REMOVE BITUMINOUS PAVEMENT 110 SY $7.00 $770.00 $24.00 $2,640.00 $11.80 $1,298.00 PART 2 - NINA'S PARK TRAIL TOTAL PART 2 - NINA'S PARK TRAIL PART 3 - 95TH STREET AND IDEAL AVENUE TOTAL PART 1 - HEMINGWAY NEIGHBORHOOD ABSTRACT OF BIDS 2026 MILL AND OVERLAY CITY OF COTTAGE GROVE BMI PROJECT NO. 25X.140350 BID DATE: 4/22/2026 TIME: 10:00 AM 1 2 3 ITEM APPROX. NO.ITEM QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT Bituminous Roadways, Inc. Mendota Heights, MN Park Construction Company Minneapolis, MNRosemount, MN McNamara Contracting, Inc. 68 REMOVE AND REPLACE BITUMINOUS STREET 1,000 SY $69.00 $69,000.00 $55.00 $55,000.00 $36.00 $36,000.00 69 REMOVE BITUMINOUS TRAIL 9,990 SY $4.00 $39,960.00 $3.00 $29,970.00 $3.15 $31,468.50 70 REMOVE AND REPLACE CONCRETE CURB AND GUTTER 505 LF $44.00 $22,220.00 $45.00 $22,725.00 $45.40 $22,927.00 71 REMOVE CONCRETE DRIVEWAY PAVEMENT 29 SY $85.00 $2,465.00 $40.00 $1,160.00 $19.30 $559.70 72 REMOVE CONCRETE SIDEWALK OR PEDESTRIAN RAMP 963 SF $22.50 $21,667.50 $3.50 $3,370.50 $1.75 $1,685.25 73 CONCRETE CURB AND GUTTER 80 LF $33.35 $2,668.00 $45.00 $3,600.00 $41.00 $3,280.00 74 6 INCH CONCRETE PEDESTRIAN CURB RAMP 1,862 SF $17.15 $31,933.30 $15.00 $27,930.00 $15.10 $28,116.20 75 CONCRETE MEDIAN 333 SF $8.25 $2,747.25 $7.25 $2,414.25 $7.35 $2,447.55 76 CONCRETE MEDIAN APPROACH NOSE 14 SY $127.95 $1,791.30 $150.00 $2,100.00 $142.00 $1,988.00 77 TRUNCATED DOME PANEL 426 SF $50.00 $21,300.00 $60.00 $25,560.00 $63.00 $26,838.00 78 PATCH BITUMINOUS PAVEMENT 41 SY $87.00 $3,567.00 $70.00 $2,870.00 $120.00 $4,920.00 79 BITUMINOUS MIXTURE - TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 2,068 TN $89.00 $184,052.00 $98.00 $202,664.00 $102.00 $210,936.00 80 BITUMINOUS MIXTURE - TYPE SP 12.5 WEARING COURSE MIXTURE (4,E) 4,620 TN $80.00 $369,600.00 $79.00 $364,980.00 $79.80 $368,676.00 81 BITUMINOUS MATERIAL FOR TACK 2,550 GAL $2.00 $5,100.00 $0.01 $25.50 $2.40 $6,120.00 82 BITUMINOUS INCENTIVE 1 LS $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 83 AGGREGATE BASE, VIRGIN CLASS 5 700 TN $30.00 $21,000.00 $50.00 $35,000.00 $28.50 $19,950.00 84 FINISH GRADING - TRAIL 9,990 SY $3.00 $29,970.00 $2.75 $27,472.50 $0.83 $8,291.70 85 TOPSOIL BORROW - LOAM (LV) 199 CY $70.00 $13,930.00 $60.00 $11,940.00 $70.60 $14,049.40 86 SEEDING MNDOT MIX RT 47 LB $10.00 $470.00 $25.00 $1,175.00 $21.20 $996.40 87 HYDRAULIC MATRIX TYPE MULCH 916 SY $2.50 $2,290.00 $2.50 $2,290.00 $2.10 $1,923.60 88 APPLICATION OF WATER FOR TURF ESTABLISHMENT 77 MGAL $100.00 $7,700.00 $20.00 $1,540.00 $159.00 $12,243.00 89 EROSION CONTROL SUPERVISOR 1 LS $1,200.00 $1,200.00 $2,500.00 $2,500.00 $137.00 $137.00 90 STORM DRAIN INLET PROTECTION (ERO-9) 54 EA $150.00 $8,100.00 $200.00 $10,800.00 $149.00 $8,046.00 91 STREET SWEEPER WITH OPERATOR 36 HR $250.00 $9,000.00 $200.00 $7,200.00 $187.00 $6,732.00 92 SKIDSTEER (BOBCAT) WITH OPERATOR 18 HR $200.00 $3,600.00 $160.00 $2,880.00 $165.00 $2,970.00 93 4 INCH DASHED LINE - MULTI COMP GR IN 2,086 LF $0.78 $1,627.08 $0.75 $1,564.50 $0.79 $1,647.94 94 4 INCH SOLID LINE - MULTI COMP GR IN 23,539 LF $0.78 $18,360.42 $0.75 $17,654.25 $0.79 $18,595.81 95 4 INCH DOUBLE SOLID LINE - MULTI COMP GR IN 2,538 LF $1.56 $3,959.28 $1.50 $3,807.00 $1.60 $4,060.80 96 12 INCH SOLID LINE - PAINT GR IN 896 LF $8.33 $7,463.68 $8.00 $7,168.00 $8.45 $7,571.20 97 24 INCH SOLID LINE - PAINT GR IN 288 LF $8.85 $2,548.80 $8.50 $2,448.00 $8.95 $2,577.60 98 CROSSWALK BAR PAIR STYLE - PAINT GR IN 96 SF $7.81 $749.76 $7.50 $720.00 $7.90 $758.40 99 PAVEMENT MESSAGE (ARROWS) - PAINT GR IN 39 EA $140.51 $5,479.89 $135.00 $5,265.00 $143.00 $5,577.00 100 SIGN PANEL 110 SF $50.00 $5,500.00 $50.00 $5,500.00 $50.40 $5,544.00 101 ADJUST MANHOLE - SANITARY 8 EA $1,250.00 $10,000.00 $1,200.00 $9,600.00 $1,140.00 $9,120.00 102 ADJUST MANHOLE - STORM 5 EA $1,250.00 $6,250.00 $1,200.00 $6,000.00 $403.00 $2,015.00 $1,078,974.01 $1,058,862.00 $1,049,433.35TOTAL PART 3 - 95TH STREET AND IDEAL AVENUE ABSTRACT OF BIDS 2026 MILL AND OVERLAY CITY OF COTTAGE GROVE BMI PROJECT NO. 25X.140350 BID DATE: 4/22/2026 TIME: 10:00 AM 1 2 3 ITEM APPROX. NO.ITEM QUANT.UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT Bituminous Roadways, Inc. Mendota Heights, MN Park Construction Company Minneapolis, MNRosemount, MN McNamara Contracting, Inc. 103 REMOVE BITUMINOUS TRAIL 1,410 SY $4.00 $5,640.00 $3.50 $4,935.00 $4.75 $6,697.50 104 SAWING BITUMINOUS PAVEMENT - STREET OR TRAIL 20 LF $1.00 $20.00 $1.00 $20.00 $12.70 $254.00 105 BITUMINOUS MIXTURE - TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 300 TN $89.00 $26,700.00 $100.00 $30,000.00 $108.00 $32,400.00 106 AGGREGATE BASE, VIRGIN CLASS 5 90 TN $30.00 $2,700.00 $60.00 $5,400.00 $40.70 $3,663.00 107 FINISH GRADING - TRAIL 1,400 SY $3.00 $4,200.00 $4.50 $6,300.00 $1.65 $2,310.00 108 TOPSOIL BORROW - LOAM (LV) 225 CY $70.00 $15,750.00 $60.00 $13,500.00 $59.40 $13,365.00 109 SEEDING MNDOT MIX RT 130 LB $10.00 $1,300.00 $20.00 $2,600.00 $15.90 $2,067.00 110 HYDRAULIC MATRIX TYPE MULCH 2,100 SY $2.50 $5,250.00 $2.50 $5,250.00 $1.85 $3,885.00 111 APPLICATION OF WATER FOR TURF ESTABLISHMENT 175 MGAL $100.00 $17,500.00 $150.00 $26,250.00 $159.00 $27,825.00 112 RAILROAD PERMIT AND COORDINATION 1 LS $4,900.00 $4,900.00 $2,500.00 $2,500.00 $2,170.00 $2,170.00 $83,960.00 $96,755.00 $94,636.50 113 SPRAY LINE STORM SEWER STRUCTURE - 120" DIA 28 LF $1,375.00 $38,500.00 $1,300.00 $36,400.00 $1,550.00 $43,400.00 $38,500.00 $36,400.00 $43,400.00 114 SAWING BITUMINOUS PAVEMENT - STREET OR TRAIL 52 LF $1.00 $52.00 $1.00 $52.00 $5.05 $262.60 115 MILL BITUMINOUS PAVEMENT - 2 INCH 5,640 SY $2.00 $11,280.00 $1.50 $8,460.00 $1.80 $10,152.00 116 REMOVE AND REPLACE BITUMINOUS STREET 280 SY $69.00 $19,320.00 $60.00 $16,800.00 $41.20 $11,536.00 117 BITUMINOUS MIXTURE - TYPE SP 12.5 WEARING COURSE MIXTURE (4,E) 650 TN $90.00 $58,500.00 $80.00 $52,000.00 $84.80 $55,120.00 118 BITUMINOUS MATERIAL FOR TACK 400 GAL $2.00 $800.00 $0.01 $4.00 $2.40 $960.00 119 BITUMINOUS INCENTIVE 1 LS $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 120 STORM DRAIN INLET PROTECTION (ERO-9) 2 EA $150.00 $300.00 $200.00 $400.00 $209.00 $418.00 121 4 INCH DOUBLE SOLID LINE - MULTI COMP GR IN 730 LF $1.56 $1,138.80 $1.50 $1,095.00 $1.60 $1,168.00 $94,390.80 $81,811.00 $82,616.60 $1,619,855.36 $1,635,787.75 $1,662,027.50 $1,703,815.36 $1,732,542.75 $1,756,664.00 $1,658,355.36 $1,672,187.75 $1,705,427.50 $1,714,246.16 $1,717,598.75 $1,744,644.10 $1,836,706.16 $1,850,753.75 $1,882,680.60 TOTAL BASE BID + ALTERNATE 2 TOTAL ALTERNATE 1: JAMIACA AVENUE TRAIL ALTERNATE 2: IDEAL AVENUE STORM SEWER REHAB TOTAL ALTERNATE 2: IDEAL AVENUE STORM SEWER REHAB ALTERNATE 1: JAMIACA AVENUE TRAIL TOTAL BASE BID + ALTERNATE 3 TOTAL BASE BID + ALTERNATE 1 + ALTERNATE 2 + ALTERNATE 3 ALTERNATE 3: IDEAL AVENUE TOTAL ALTERNATE 3: IDEAL AVENUE TOTAL BASE BID TOTAL BASE BID + ALTERNATE 1 CITY OF COTTAGE GROVE, MINNESOTA RESOLUTION AWARDING THE BID FOR THE WHEREAS, plans and specifications for the 2026 Mill and Overlay were completed according to City standards; and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, three firms submitted bids; and WHEREAS, it appears that McNamara Contracting, Inc. is the lowest responsible bid; and WHEREAS, it is the recommendation of the City Engineer that the bid be awarded to McNamara Contracting, Inc. in the total amount of $1,836,706.16, which includes the base bid plus the three alternates. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the bid for the 2026 Mill and Overlay is awarded to McNamara Contracting, Inc. in the total amount of $1,836,706.16, which includes the base bid plus the three alternates. Passed this 6th day of May, 2026. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 City Council Action Request 13.A. Meeting Date 5/6/2026 Department Finance Agenda Category Presentation Title 2027 Budget Workshop Staff Recommendation Receive information regarding the 2027 budget and property tax levy and provide feedback to staff. Budget Implication N/A Attachments 1. Memo for budget workshop on 05-06-2026 2. Strategic Planning Survey Results To: Mayor and City Council Members Jennifer Levitt, City Administrator From: Brenda Malinowski, Finance Director Date: May 6, 2026 Subject: 2027 Budget Workshop/Property Tax Levy direction INTRODUCTION The 2027 Budget process requires early planning and consensus throughout the process to effectively evaluate the service level impacts and property tax implications. This workshop serves as the official start of the 2027 budget cycle. Property Tax Levy Cottage Grove prepares a two-year operating budget to improve long-range forecasting of revenues and expenditures, and to better understand how decisions affect the property tax levy over time. When the 2026 budget was developed, a preliminary 2027 budget was created alongside it, reflecting a property tax levy increase of 9.67%. This figure will continue to evolve as the 2027 budget is reviewed in detail, refined throughout the budget process, and adjusted based on City Council priorities and direction. 2025 Budget 2026 Budget 2027 Proposed General Fund Operating Levy $21,667,300 $23,781,200 $25,958,900 Public Safety/City Hall Levy 300,000 450,000 450,000 Equipment Replacement Levy 321,000 927,700 927,700 EDA Levy 137,500 187,500 237,500 Park Improvement Levy 190,000 190,000 EMS Levy 70,000 74,700 Debt Levy $3,564,800 $4,278,600 $4,936,600 Total Property Tax Levy before HRA $25,990,660 $29,885,000 $32,775,400 % Increase 12.39% 14.98% 9.67% HRA Levy 137,500 142,500 146,000 Total Property Tax Levy $26,128,100 $30,027,500 $32,921,400 % Increase 12.98% 14.92% 9.64% Based on the 2026 property tax levy, each $149,425 increase or decrease in the property tax levy for 2027 is a property tax levy change of .50% and an approximate change of $7.89 (preliminary estimate) on the median home. Assessment Report and Taxable Values Strategic Planning 1. Personnel Positions th) 2. Existing and future debt 3. Equipment One-time public safety aid Description 2024 Budget 2025 Budget 2026 Budget Police Officers (2 FTE’s) $205,600 $116,000 $63,800 Firefighter/Paramedics (3 FTE’s) 222,750 156,750 86,200 Fire staffing plan 64,000 Paramedic school for PT firefighters 36,000 Deputy Fire Chief 177,000 183,300 Standards of coverage study 50,000 Toughbook computers and watchguard 188,000 103,000 79,690 Total $680,350 $638,750 $412,990 Other Considerations As in any budget process, there are many initiatives and projects that must be considered as these items have an impact on the budget and property tax levy. • All labor contracts for all unions will expire on December 31, 2026. As these contracts are settled, any contract changes that are not included in the preliminary 2027 budget will need to be reflected in the budget. • Other Budget Additions that are submitted by departments throughout the budget process. • Other Council considerations. City Council discussion and direction for the 2027 Budget. Firef ighter/Paramedic (3) Police Off icer - CMU Firef ighter/Paramedic (2) Firef ighter/Paramedic (3) Seasonal Building Inspector Streets PSW Code Enforcement Off icer Accountant 50% General Fund Parks Maintenance PSW Human Resources Director Attachment A Assigned Squads (6 in 2028) Water Tanker Command Vehicle MT Trackless Engine 4 Tymco Sweeper Assigned Squads (6 in 2027) Ice Arena Remodel Pavement Management 2027 Central Fire - Dorms Central Fire - Apparatus Bay Kingston Park Building Mississippi Dunes Park PW and Parks Building Expansion 20 yr Build