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2001-12-19 AGENDAFile Copy AGENDA COTTAGE GROVE CITY COUNCIL DECEMBER 19, 2001 Persons wishing to address the Counci! during this meeting are asked to fill out a "Speaker Signup Form° and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Fo�ms are located on each audience chair in the Counci! Chamber. OPEN FORUM - 7:15 P.M. + Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjoum to fhe Regular Meefing promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, ainng on Govemment Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. November 7, 2001 Regular Meeting. B. November 20, 2001 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission of November 12, 2001. _ B. Pass a motion approving the 2002 Emergency Medical Seniices Contract between the City of Cottage Grove and the Township of Grey Cloud Island and authorize the Mayor and City Administrator to execute the Contract. Staff Recommendation: Approve the 2002 Emergency Medical Services Contract between the City of Cotfage Grove and the Township of Grey Cloud Island and auihorize the Mayo� and City Administrator to execufe the Contract. C. Consider authorizing the Mayor and City Administrator to enter into the general legal services contract for 2002 with Kennedy and Graven. Staff Recommendation: Authorize the Mayor and City Administrator to enter into the contract. The general retainer fees have increased by approximately 3 percent. DECEMBER 19, 2001 AGENDA Cottage Grove City Councii D. Consider authorizing issuance of liquor licenses for 2002 for the following estabiishments: Boondock's Bar & Grill, Cottage Grove VFW Post 8752, Cub Foods, DeMori's, G-Will Liquors, MGM Liquor Warehouse, Mississippi Dunes Golf Links, New Moon Restaurant & Sports Bar, Rainbow Foods, River Oaks Golf Course, Rodeo, Shamrock Liquors, and Superamerica #4183. Staff Recommendation: Issue liquor licenses subjecf to compliance with State and Loca! Liquor Laws, satisfacfory complefion of police and fire investigations/inspecfions, and payment of all outstanding financial obligations by 12:00 p.m. (noon), Friday, December 28, 2001, as outlined in the attached memo from the City Clerk. E. Approve Change Order #1 for the Almar Village Utility and Street Improvements. Staff Recommendation: Approve the change order, which is for the deletion of ihe private driveway construcfion from the City Contract The fota/ dolla� amount deleted from the Contract is $59, 860.00. F. Approve Change Order #2 for the Almar Village Utility and Street Improvements. Staff Recommendation: Approve the change order, which is for the installation of the private storm sewer at the Grove Plaza Project for the Walgreen's site. The dollar amount of Change Order #2 is $49,620.00. G. Consider authorizing preparation of bid documents for the SCADA system upgrade project. Staff Recommendafion: Authorize the preparation of 6id documenfs. The Supervisory Control & Data Acquisition (SCADA) system monitors and mainfains water main disfribution in fhe City. H. Consider approval of a preliminary plat and a final plat for Timber Ridge 2nd Addition, which would replat two lots into four lots for single-family homes and two outlots. Staff Recommendation: Adopt the resolution approving the preliminary plaf and final plat for Timber Ridge 2nd Addifion. I. Consider approval of the final plat for Almar Village Townhomes. Staff Recommendation: Adopt the resolution approving the final plat for Almar Village Townhomes. J. Consider adopting a resolution certifying delinquent utility bills to the property tax rolls for 2002. Sia/f Recommendation: Adopt the resolution as proposed. K. Write off Cottage Grove EMS accounts receivable in the amount of $153,122.31 Sfaff Recommendation: Write of the EMS accounts receivable. L. Consider appointing Ron Hedberg to Regular Full-Time Status. Staff Recommendation: Approve fhe appointment. Mr. Hedberg has served as Finance Direcfor since Decem6er 18, 2000. "M. Consider adopting a resolution establishing rates for the use of water furnished and for the use of sanitary sewer system and ofher rules or regulations pertaining to the billing thereof, repealing resolution No. 01-190. Staff Recommendation: Adopt the resolution. This resolution clanfies rates that were established at the last City Council meeting. All of the new rates had noi been included in fhe resolution as presented to the Council at that time. **"N. Consider authorizing the solicitation of bids to lease golf cars for the River Oaks Golf Course. Sfaff Recommendation: Authorize fhe solicitation of bids fo lease golf cars for River Oaks. The period would be for 2002 thrrrugh 2005, for 75 new cars in the spring of each new golf season. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES DECEMBER 19, 2001 AGENDA Cottage Grove City Councii 6. PUBLIC HEARINGS A. Hold public hearing, give ail interested parties an opportunity to be heard, and consider authorizing issuance of a Massage Business License to Jeanne K. Dukic of The Body Source LLC to operate a massage parior at 7155 — 80th Street South to provide massage and physical fitness training services. Staff Recommendation: Authorize issuance conditioned on the applicanYs compliance with the conditions outlined in the report and recommendation prepared by City Clerk Caron Stransky. B. Hold public hearing on vacation of a drainage and utility easement for Lot 39� Block 2 Almar Village Addition, and consider granting a drainage and utility easement vacation for Lot 39, Block 2, Almar Viilage Addition. Staff Recommendation: Adopt the resolution granfing drainage and utility easement vacafion for Lot 39, Block 2 Almar Village Addftion. `*C. Hold a public hearing and consider authorizing issuance of an On-Sale Intoxicating and Special Sunday Liquor License to Cedarhurst, Inc., contingent upon approval of the conditional use permit application for limited ventures conducted at an historic property to allow use as a catering facility for banquet events, satisfactory completion of a fire inspection, compliance with state and locat laws relating to liquor, and that no sale, consumption and possession of liquor shall be allowed outdoors except on the veranda. Sfaff Recommendation: Hold the public hearing and authorize issuance of the license contingenf upon the above cond8ions. One of these conditions involves the approval of the condifional use permit application, which will be considered under Item B.D. on this agenda. '"'D. Hold the pubiic hearing on the proposed street improvements in the 2002 — 2004 Pavement Management project in the Thompson Grove neighborhood, and adopt the resolution ordering improvements and authorizing Bonestroo Rosene Anderlik & Associates to prepare the plans and specifications. Staff Recommendafion: Hold the public hearing and adopt the resolufion. THIS ITEM WAS CONTINUED FROM 12/5/01. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider amending the EDA bylaws: 1) Regarding order of business. 2) Regarding the Executive Director position replacing the word "may" with the word °shall". 3) Adding a section within Article IV mandating that all EDA strategic plans, work plans and projects receive Councii ratification and/or approval. 4) Rerrioving the recently added requirement that the EDA President be at the same time a member of Council. Staff Recommendation: Amend the EDA 6ylaws as proposed. B. Consider authorizing changes in the marketing/food preparation operation at River Oaks. Staff Recommendation: Authorize the changes, which consist of reducing the number of caterers utilized and providing the opportunity for increased use of in-house resources in the meal preparation of banquet events at the facility. DECEMBER 19, 2001 AGENDA Cottage Grove City Council C. Consider approval of a zoning amendment to change the zoning from R-2.5, Residential, to PUD, Planned Unit Development; a preliminary plat to create five commercial lots; a site plan review of a neighborhood convenience center with senior housing; and conditional use permits to allow a gas station and a daycare center on the northwest corner of 70th Street and Hinton Avenue. Staff Recommendation: Adopt fhe ordinance changing the zoning from R-2.5 fo PUD; fhe resolution approving !he preliminary plat and site plan revrew for a neighborhood convenience center including senior housing; the resolution approving the gas station with car wash; and the iesolution approving the day care center on the northwest corner of 70th Streef and Hinton Avenue. D. Consider approval of a conditional use permit for limited commercial ventures conducted at an historic property, Cedarhurst, to allow continued use as a catering facility for banquet events. Staff Recommendafion: Adopt the resolution approving a condifional use permit for limited commercial ventures conducfed af an historic property, Cedarhurst. E. Consider approval of the feasibility report and ordering the preparation of plans and specifications for the 80th Street Redevelopment Project (Hardwood Corridor and the Kohl's site). Staff Recommendation: Adopt the resolution approving the feasibility report and ordering the preparation of plans and specifications for the 80th Sfreet Redevelopment Projecf. ***F. Consider authorizing the City Administrator to enter into a contract with IAC for Ice Arena advertising services upon review and approval of the proposed contract by the City Attorney. StaSRecommendafion: Authorize the CityAdministrator fo enter into the contract. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 121675 to 121856 in the amount of $453,379.66. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT * Contains Supplemental Information "` Packet Item Submitted 12/17/01 *"` Packet Item Submitted 12/18/01