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2001-12-19 PACKET 04.A.I.REQUEST�OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � • DATE 12/19/01 � ) • PREPARED BY: Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR .. � .. �x�.... , .�. ,, +.....�<...x,,..�...,,,.,,.�....�� COUNCIL ACTION REQUEST: Accept and place on file the minutes of the November 12, 2001 meeting of the Public Works Commission. STAFF RECOMMENDATION: Approve the November 12, 2001 minutes of the Public Works Commission. BUDGET IMPLICATION $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION: ❑ PLANNING ❑ PUBLIC SAFETY � PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: DATE 12/10/01 ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Approved minutes of Public Works ADMINISTRATORS COMMENTS: $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ � ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ Commission meeting on November 12, 2001 / '/ <� �l f / �`�w lZ ; City Administrator i� Date # f i}* 4* t fF te F y( t y t h 4 yt * f yt } 4 y( i* f! 4#* 4 fr* i h* i*# 4 t k 3 t 4# 4 COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER s CITY OF COTTAGE GROVE PUBLIC WORKS COMMISSION November 12, 2001 Pursuant to due call and notice thereof, a meeting of the Public Works Commission of Cottage Grove was duly held at the Public Works Garage, 8635 West Point Douglas Road, Cottage Grove, Minnesota, on November 12, 2001, at 7:00 p.m. 1. CALL TO ORDER Chair Ken Boyden calied the meeting to order at 7:00 p.m. 2. ROLL CALL Members Present: Ken Boyden, Robert Eddy, Dan Massarotti, Steve Ingram, Tim Mathison, Randy Eckstein, Jan Wuorenma Staff Present: Les Burshten, Public Works Director Harry Taylor, Public Works Supervisor 3. APPROVE MINUTES Commission Member Ingram stated a correction needed to be made to Page 6. He indicated the minutes contained statements he did not make. The October 8, 2001 minutes were corrected to reflect the change. On a motion by Dan Massarotti, seconded by Jan Wuorenma, the October 8, 2001 Public Works Commission minutes were approved unanimously. 4. ADDITIONAL AGENDA ITEMS None 5. NEW BUSINESS A. Technical Review 6.1 CASE PP01-080 Pulte Homes of Minnesota has applied for a preliminary plat for Timber Ridge 2nd Addition, which would re-plat two lots into four lots for a single-family homes and two outlots. This subdivision will be located on the southwest corner of 70� Street and Harkness Avenue. Case is pending. , Public Works Commission November 12, 2001 — Page 2 6.2 CASE CP01-081 Xoua Thao, d/b/a Cedarhurst, Inc. has applied for a conditional use permit for limited commercial ventures conducted at an historic property located at 6940 Keats Avenue South. Taylor reported the applicants are doing some remodeling to the facility including a kitchen update. Commission Chair Boyden suggested caution be exercised in granting the permit due to past experiences with facilities such as the former Majestic Ballroom, making certain the verbiage in the permit is specific. 6.3 CASES ZA01-058, PP01-O60 (continued from August 27, 2001) Thompson Land Development has applied for a zoning amendment to change the zoning from R-2.5, Residentiai, and R-5, Medium Density Residentiai, to PUD, Planned Unit Development; and a preliminary plat and site plan review with variance of a multi- family residential development consisting of 300 dwelling units to be located on the northwest comer of 70� Street and Hinton Avenue. 6.4 CASES ZA01-061, PP01-062, SP01-063, CUP01-064, CUP01-065 (continued from August 27, 2001) Mike Rygh has applied for a zoning amendment to change the zoning from R2.5 Residential, to PUD, Planned Unit Development; a preliminary plat to create five commercial lots, a site plan review of a neighborhood convenience center; and conditional use permits to allow a gas station and a daycare center. Above two cases are pending. 6.5 CASE PP01-075 (continued from October 22, 2001) Heritage Development of Minnesota has applied for a preliminary plat for a proposed subdivision, Acorn Ridge, which would consist of 24 lots for singie-family homes. This subdivision would be located on the south side of 70� Street, west of Granada Avenue. Taylor indicated the lots are estate-like and will have individual builders. Plans indicate the developer will install the road and curb. Staff feels this is a critical area because of the terrain, hills and regional storm system recommended in the area. Trees and drainage are also an issue. Washington County is concerned with the road access from 70� Street. Heritage Development will bring forward revised plans; possibly downsizing the lots making them more buildable. Almar Villaqe Commission Chair Ken Boyden inquired on the progress of the Almar Viilage Development. Taylor responded that a model townhouse unit has been built and blacktop surfaces were installed last week. Boyden also questioned whether the roads Public Works Commission November 12, 2001 — Page 3 meet city standards to which Taylor replied that the private streets were built to public standards. He also stated the retaining wall has been completed. At this time Commission Member Tim Mathison inquired about the height of the above- mentioned retaining wall. Public Works Director Les Burshten responded that the wall is about 9 feet tail. Mathison cautioned the safety of the retaining wall be checked into with Commission Member Randy Eckstein agreeing that this is an issue that should be addressed since it will likely come up in the future. After a brief discussion, it was recommended a fence be placed near the wall for safety. Standard Road Width Burshten commented that from time to time, a plan is reviewed at the Technicai Review Meeting that is not brought to this Commission. He stated that the City's standard detail plates are used for review of these plans to ensure the roads are built to the standards agreed upon. Burshten went on to say that developers have made no complaints and feel the standards are reasonable. RiQht of Wav Commission Member Dan Massarotti mentioned he recentiy noticed workers in his back yard doing locates for the school district. He was concerned the maps they were using were out of date (listing former street names). Burshten stated the crew was from Access Communications. School District #833 is installing fiber optic cable from West Point Douglas Road, under highway 61 to the District Program Center, District Service Center and up to Park High School. 6. OLD BUSINESS A. Thompson Grove Pavement Management — review Feasibility Report Les Burshten explained the Neighborhood Advisory Committee (NAC) met on November 5. The NAC members reviewed the Feasibility Report and are in favor of the project proceeding. It was noted that initial questions were all answered in the Feasibility Report. A Neighborhood Meeting is scheduled for November 28, 2001 at All Saints Lutheran Church. Public Works Commission members will receive an agenda and schedule. The Public Hearing is set for Wednesday, November 5 at City Hall. At this time Burshten indicated that it has been proposed to bid this as a three-year project, however, a suggestion has been made that the project be bid as a one-year job. It was suggested the project be bid both ways (1-year and 3-years) with the City Council making the decision. The downside to a one-year project is making certain Xcel Energy completes the gas main work before road work begins. Ken Boyden questioned whether contractors may be reluctant to bid a three-year project because of unknown fuel and blacktop costs. Burshten responded there will be a contingency in the bid materials to allow for this. Public Works Commission November 12, 2001 — Page 4 Eckstein commented that more contractors are likely to bid a one-year project since some may be bidding the MnDOT Highway 61 project. Massarotti feels that if the project is scheduled to be completed in one year, the area would be tied up which would affect businesses on that side of the highway. Eckstein wondered if neighborhood impact has been addressed? Burshten responded that the one-year timetable is only in the discussion phase at this time. Once the bids are received, Finance will review the numbers and a decision wiil be made. 7. PUBLIC WORKS UPDATE Walqreens/Home DeooURainbow Gas Station. Rose of Sharon Church will be taken down soon for the future Walgreens Drug Store. Water and sewer are in which will open up things for Home Depot and the new gas station which will be built on the former Burger King site. Weather Reoort Burshten distributed copies of the November 12 weather report which indicated highs in the 70's are predicted for Friday, November 16. Snowplow Meetinq The annual meeting for Public Works staff will be held on November 15. Routes wili be assigned and drivers wiil take their equipment on routes for a test run. There are 27 routes and equipment includes 11 dump trucks, a grader, 2 loaders and about 7 pickups. Salt Shed Panels are being put up today. The weather has been cooperative and a good portion of work will be done this week. Upcominq Meetinq A representative from Washington County will attend the December Public Works Commission meeting to discuss groundwater and aquifers. Storm water holding pond issues will be discussed in January. Health Insurance Burshten reported rates went up 40°/a for city employees. 8. CITY COUNCIL UPDATE • Craig Woolery was appointed police captain • Photo contest award winners were announced • A new Fleet Maintenance Program will be purchased • There was a long discussion regarding the Public Safety Services Manager Position (Fire Chief) • Liquor License Resolution was made • City to consider contracting with a third party administrator for the health care spending accounts and COBRA Public Works Commission November 12, 2001 — Page 5 • The regularly scheduled Wednesday Council Meeting (November 21 will be held on Tuesday, November 20 because of the Thanksgiving holiday. 9. ENGINEER'S REPORT Possible Solution for Curb Damage in New Construction Areas Testing is being done using a temporary blacktop curb in the Timber Ridge area. Burshten commented he was at the location today and mentioned trucks have driven over the curb and iYs holding up well. This issue will be discussed at the January meeting with representatives from Engineering. 10. COMMISSION COMMENTS AND REQUESTS None 11. ADJOURNMENT Motion to adjourn made by Dan Massarotti, seconded by Randy Eckstein. Motion carried unanimously. Respectfully submitted, Patricia Storby